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12 17 2008 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL. CHAMBERS DATE: WEDNESDAY, DECEMBER 17, 2008 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. PRESENTATIONS a) 9:00 a.m. Melanie Michener, re: Canadian Gold Championship Rugby. b) 9:00 a.m. Jared Ball, re: Grand Champion Show Person, Royal Agricultural Winter Fair. c) 9:30 a.m. Notre Dame School Choir Presentation. 5. DEPUTATIONS: None. 6. CONSENT AGENDA: a) Orillia Public Library Board, minutes of meetings held on October 22 and November 12 and 19, 2008. Staff Recommendation: Receipt. b) Springwater Library Board, minutes of meeting held on November 18, 2008. Staff Recommendation: Receipt. 7. COMMUNICATIONS: a) Keith Sherman, Co-ordinator, Severn Sound Environmental Association, correspondence dated December 5, 2008 re: Tree Seedling Distribution Project - Municipal Participation in 2009. b) Archie and Mary Jarvis, correspondence dated November 28, 2008 re: Unopened Road Allowance, Line 2 North, North of Moonstone Road West. $. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Agnew, excerpt correspondence dated Summer, 2007 from Lake Simcoe Fishing & Recreation News re: Ernie Crossland. b) Councillor Agnew, correspondence dated December 3, 2008 from Ellen Craig re: Development. c) Councillor Crawford, correspondence dated December, 2008 re: Clean Water Act Update. 9. FINANCE AND ADMINISTRATION: a) Report No. TR 2008-27, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts -November, 2008. b) Report No. TR 2008-28, Paul Gravelle, Director of FinancelTreasurer/Deput}r CAO, re: Tax Shifts Due to Re-Assessment. c) Accessibility Advisory Committee minutes, meeting held on December 9, 2008. d) Oro-Medonte Environmental Group Advisors minutes (OMEGA), meeting held on December 11, 2008. e) Robin Dunn, Chief Administrative Officer, re: Township of Oro-Medonte, 2009 Draft Budget [continuation from December 10, 2008 meeting]. 10. TRANSPORTATION AND ENVIRONMENTAL SERVICES: a) Report No. TES 2008-12, Jerry Ball, Director of Transportation and Environmental Services re: Water Rate Structure -Change from Flat Rate to Consumption Based [from December 10, 2008 meeting] [additional information to be distributed at meeting]. b) Report No. TES 2008-13, Jerry Ball, Director of Transportation and Environmental Services re: Buffalo Springs Subdivision (Gargano Development Corp.) -Issuance of Certificate of Substantial Completion and Acceptance for the Line 9 North Road Improvement Works. 11. DEVE<_OPMENT SERVICES: a} Report No. DS 2008-82, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Plan Approval - Houben. b) Report No. DS 2008-84, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hald 2008-SPA-11 (Lois and Beverley Crawford) Lot 16, Plan 798, (Oro), Township of Oro-Medonte, Being all of PIN 58559-0153 (LT) 29 O'Connell Lane. c) Report No. DS 2048-86, Andria Leigh, Director of Development Services, re: Quarterly Building Statistics Summary, Sept-Nov, 2008 (Q3). 12. EMERGENCY SERVICES: a) Report No. FD 2008-21, Scott Cowden, Director of Fire & Emergency Services re: A Proposal to Charge Fees for Selected Emergency Services. 13. RECREATION AND COMMUNITY SERVICES: None. 14. IN-CAMERA: a) Andria Leigh, Director of Development Services re: legal Matter (OMB Hearing - Spasov, Application 2007-A-18). b) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Markov and Heatherington -Plan 606 and 798). c) Doug Irwin, Director of Corporate ServiceslClerk, re: Personal Matter (OMEGA Member). d) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (OMEGA Member). 15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 16. ANNOUNCEMENTS 17. ADJOURNMENT ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, December 17, 2008 8. REPORTS OF MEMBERS OF COUNCIL: d) Councillor Coutanehe, re: Lake Simeoe Clean-Up Fund. e) Mayor H.S. Hughes, correspondence from Association of Municipalities of Ontario (AMO), re: 2009 Annual General MeetinglConference, August 16-19, 2009. 10. TRANSPORTATION AND ENVIRONMENTAL SERVICES: c) Jerry Ball, Director of Transportation and Environmental Services, memorandum correspondence dated December 15, 2008 re: 2008 Capital Budget. 14. IN-CAMERA: e) Doug Irwin, Director of Corporate ServiceslClerk, re: Personal Matter (Russell). f} Andria Leigh, Director of Development Services, re: Property Matter (TRY Recycling}. ORILL,IA PUBLIC L,iBI211R"ti' BU~ItD ~IItiL`TES OF C?CTQBER 22 20()8 I~tEETING A regular meeting of the Library Board was held in the Library commencing at 7:00 p.m. PRESENT -- BOARD -- J. Swartz, Chair, P. Hislop, Vice-Chair; F. Coyle; D. Evans, M. Fogarty; R. Fountain; G. Guthrie; R. Hawkins; A. Murphy; J. Rolland STAFF - D. Silver, Chief Executive Officer S. Campbell, Director of Children's & Youth Services L. Gibbon, Director of Information Services D. Rowe, Director of Technical Services T. Chatten, Recorder GUEST - A. Alexander, Friends of the Library ABSENT - M. Seymour DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF -None CONSENT AGENDA Marlow ~200~; ~s r~foved by F. Coyle, seconded by G. Gt~t6arie that the consent agenda of the Cletober 22, 2008 meeting be adapted. CARRIED G. Guthrie will act as timekeeper. DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Information Orillia - An issue regarding staffing by the Orillia Public Library for Information Orillia once bath organizations are operating from the same building was discussed for clarification. Tl~e Board's response to I. Brown should reflect that staff coverage is not part of the report to Council, and a draft response should be prepared for the next meeting. Report Re: Request for Direct Payment to Performers - D. Silver presented a report outlining this issue which was discussed by Board members. It tivas suggested that the item be submitted to the Ad Hoc Policy Committee to establish a policy regarding the procedure to be followed. LIBRARY BUILDING PROJECT i A schematic report is being presented to City Council on October ?7 with cost estimates to be ~ recommended on November 10. RpPQRTS OF BOARD COI~IMITTF'I ~ .AND RFPRE~1~, 1 1TI~ES The Policy Committee is working to update the policy manual with the personnel section distributed to the Board far review within the next ttivo weeks. I~Iembers ~~°ere asked to submit ~u~~~~~cstions to I7. Silver, and a final draft will be presented to the next meeting. NE~~ BUSINESS Fundraising -The Board must strike a committee to begin this phase of the new library building project which will look at the avenues that the Board needs to take from this point. MC1TfO1V #2008: 3~x ILloved by R. Ha~~~kins, scc©nded by R. Fc~tantain t~tat the OrilCia Public Library Board establish art :~d Hoc Cammtittee coraaprised of tFzc.follo~•ind rrtctnbers: Chair, Jo6zn Srcartz; Gray Gtathrie; .Ioanne Rolland. CARRIED Oro-Medonte Township Contract for ?Q09 -The Township of Oro-Medonte has requested an amount for the Library Service Contract for 20Q9. MOTIOI~I #2008.37 ti~lpved by F. Coyle, secaraded by G. Gtatlarie that the Orillia PtabCie Library B©ard request 8~2, 700 from the Totir~nship of Oro-r1~Iedonte for the 2009 Library= Services Contract. C.~RRIED Library Board Budget for X009 -The Finance Committee will meet to discuss the proposed 2009 budget figures on Friday November 7 at 3:0~ p.m. followed by a special board meeting November l2 or 13 to approve the budget to be presented to City Council. Adjournment at x.15 p.m. moved by R. Hawkins. BOARC7 CHAIR. CHIEF EXECUTIVE OFFICER __ ~4 tJRILLLA PUBLIC LIBRARY BOARll MINUTES NaVEMBER 12 2008 A special meeting of the library- board ti~~as held in the Library commencing at 4:0o p.m. PRESENT -BOARD - J, Swartz, Chair; P. Hislop, Vice-Chair; F, Coyle; D. Evans; R. Hativkins; A. Murphy; J. Rolland - STAFF - D. Silver, Chief Executive Officer S. Campbell, Director of Children's Ser~~ices L. Gibbon, Director of Information Ser~zces D. Rowe, Director of Technical Services T. Chatter, Recorder ABSENT - M. Fogarty, R. Fountain, G. Guthrie, M. Seymour CEO D. SiIY•er thanked D. Ro~ti~e for his efforts in completing the 2009 draft budget that cti~as presented to the board far discussion. The Board Finance Committee also met on Friday November ~ to discuss any- changes that needed to be made prior to presentation to the full board. Same items ti~-ere highlighted far clarification and discussion purposes. M0~701V #2008:,8 Maned by A. Murphy, seconded by F. Coyle that the Orillia Public Library Board approve the draft budget in the amount of $1,622,508 far 2009, and supplemental requests. CARRIED Adjournment at 4:33 p.m. mo`~ed by R. Ha~~~kins. CHAIR CHIEF EXECUTIVE OFFICER C?RILLL~1 PUBLIC LIBRARY B4ARlD MINU`T'ES 1VO~FMBER lq, 2008 A special meeting of the library board was held in the Don Share Meeting Room at the Barnfield Point Recreation Centre commencing at S:0o p.m. PRESENT -BOARD - J. Swartz, Chair; P. Hislop, t~'ice-Chair; D. Evans; R. Fountain; G. Guthrie; R. Hawkins; A. Murphy; J. Rolland - STAFF - T. Chatten, Recorder ABSENT - F. Coyle, M. Fogarty, M. Seymour The Board Chair thanked those present for attending on such short notice to discuss the recent change in the library- tivebsite homepage in light of City Council's decision to delay ma~~ing forward titi~ith the library building project for another t~vo weeks. Board members expressed their concern ~~-ith the tone of the message, and felt that it should be more positive and informative. The Board learned of the upcoming meeting November 27, 2008 in Council Chambers to allo~,v further public input. MOTIC7N #~aa8: ~9 Moued by J. Rolland, seconded by R. Hawkins that the CEQ of the Orillia Public Library or a designated staff member is directed by the Orillia Public Library Board to remoue the homepage entitled "Do you want Orillia to lose its Library?" immediately and replace it with the original homepage. CARRIED MQTIOIV #2aa8:4o Moued by R. Hawkins, seconded by P. Hislop that the distribution of pamphlets unauthorized by the board concerning the building project shall cease immediately. All copfes shalt be destroyed by shredding. CARRIED J. S~~~artz ~vil1 attend a staff meeting Thursday November 20 to discuss this matter further. D. Evans requested that he be permitted to join the Board Personnel Committee instead of the Community- Relations Committee that he now sits on. Board members approved his request. A Personnel Committee meeting has been scheduled for Friday November 21 at io a.m. at the Library-. Adjournment at 5:57 p.m. moved by R. Ha~~-kins. CHAIR CHIEF EXECUTIVE OFFICER REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH Ai~'D AUDlO ~"ISUAL SI~:IZVICES FOR OCTOBER 208 Submitted by Suzanne Campbell Programs GoaC 2.1 Develop arzd maintain programs assaciatecl ~~itlt identified grQUps. The first fail session of story time programs finished the last week of October with registration for the next ~~~sion beginning the first week of November. The Mariposa Chess Club held two meetings this month under the leadership of Mary McCooeye with a membership often children. The school age Explorers Club met this month for a fun Halloween program entitled Day of the Dead. Children came in costume and enjoyed spooky stories and a scary craft. The entire fall session of the Explorers club is fully registered. The Saturday morning Drop-In Family Storytime continued in October with good attendance. The program continues every Saturday morning until Christmas. Tween Programs Goal ?. l ~ Develop and rraairttain programs associated ticith identifzed groups. A new book club for girls in grades 5-S has started called the Mother Daughter Bookclub. The demand far the program was so great that we added a second program. This program runs on the first and second Thursday of the month. The first book to be discussed was The Mother Daughter Bookclub by Heather Vogul Frederick. Outreach and Publicity Goal 4 The Library will advocate for increased public awareness o_f the value and range of library seri~ices, Suzanne presented a Library Storytime at the Ontario Early Y"ears Center and promoted our Family Drop-In Storytime and the next session of Story times. Material displays included: Thanksgiving, Halloween, and Great Non-Fiction. Kelly Smith attended a board meeting of JP Kidz Club, an after school program. JP Kidz Club is now a Boys and Girls club and is operating for P.A. days only. Kelly helped design their brochure and determine their themes. Schoo[ Partnerships Goal 2.7 Establish a mutually-beneficial presence in the sclzo©l system. The first mailing for the Battle of the Books was sent this month to all Orillia schools and ail schools in the contracting townships. We have thirteen schools participating in this years Battle of the Books. The schools participating this year are: Regent Park, David H. Church, Regent Park Orchard Park, Harriet Todd, Notre Dame, i~Jansignor Lee, ti~Iarchmont, East Oro, St. Bernard's, Cpterg~rave (purc:hasing a merrrbership), Warminster, and a home school team. The JK,~SK classes from i~Iarchmont Public Schaal visited the library as part of a unit on community helpers. Goa! 7 The Library will im~estigate, develop and maintain partnerships in the community Pat~•s for Reading Paws for Reading in partnership with Therapy Dogs of Canada is being offered again this session with two sessions offered this month. This has proven to be a high. demand program this month with three dogs and their handlers participating. YC?UTH Programs Goal 2.1 L~e~~elnp and maintain programs associated with identified groups. Chick Chat continues to be popular with a care group of girls and a number of new additions this year. This program is held once a month in the reading room upstairs. The first in the fail series of YA programs was offered in October. In conjunction with Orillia's Big Read program Kelly Smith arranged for a CSI program featuring a forensic expert from the OPP. We had a good turn out for the first program with aver twenty teens who were very interested in the presentation. Due to space requirements this program was held in Children's Services. A meeting of B.E.T was held with the majority of the meeting placing an emphasis on the planning for the Goth Party in early November. The Goth party is being hosted by B.E.T. The CSI program was brought back this fall by popular demand, the evening program was held an October 27 and was open to all teens. School Partnerships Goal Z. 7 Establish amutually-beneficial presence in the schooC system. Kelly Smith is working on developing a strong relationship with the high schools, as part of this initiative we extended an invitation to the high school science teachers to bring their classes to the library for the CSI presentation. The invitation was met with enthusiasm, with S5 students from ODCVI attending a session in the morning and 60 students from Patrick Fogarty and Park Street attending the afternoon session, a fiirther session is planned for November. The turn out was great -the logistics were not great, because of the nature of the material and the large number of attendees the children's department was unavailable to children for most of the day. C~tk:PQRT FC}R THE 1IC}NTII C}F ©CTC)BER 2008 131" DIRECTOR tJF ItiFt~R1IATiOti SERVICES L1'~itiE GiBBflr GOAL 2: Create and maintain lifelong relationships with users: 1'olunteers provided 229 hours of time to the library, which is down from 287 hours at this time last year. GOAL 3: Optimize and customize library services fo our user groups: Material was selected far I9 housebound patrons. Ten people attended the Bookworms Bookclub and the book studied was the Hot Flash Club Strikes Again by Nancy Thayer. The weeding project continues -many outdated and damaged copies have been removed from the collection and the students are providing lists of new titles on the same topic that can be ordered to fill any gaps in the collection. The automatic door Glaser for the washroom for the disabled was installed with the grant I received from Human Resources and Social Development Canada and there were funds Left aver from the 54047 to buy Zaomtext which allows text and images on a computer to be magnified and to be read out to the visually impaired patron. GOAL 4: Advocate for increased public awareness of the value and range of library services: Twa articles were written far the Packet. Promotional displays, bookmarks and booklists were completed on topics such as Ontario Public Library week, Hallowe'en, the Pen Faulkner award, and Tony Hillerman's books. Jayne arranged for the flag raising and coffee and cake that was available during Library Week and organized the promotion that took place for the week. Her program on Masks was well attended by 28 people. Sixty people attended the Lifescapes programs that took place during the month. Jayne also promoted the Library at Garfield Dunlop's Senior Day, at the Coffeetime network meeting and attended the wrap-up meeting for the Volunteer Fair that she helped organize. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: 2095 queries were made at the Information Services desk. LOl people used the wireless nettivork, for a total of 2487 people using the public Internet computers during October. The homepage was accessed 1568 times, which was an increase from 1237 last year. The Frost papers were accessed 35 times during the month. The databases experienced I432 searches far periodical information during the month. GOAL 6: Investigate, develop and maintain partnerships in the community: The Community Policing Committee produced a binder and CD, illustrating its function and is still working on a second workshop to be presented to the public. Information Orillia has lost a board member, so is looking for anyone who might be willing to volunteer. The Strategic plan is scheduled for the November meeting. Goal 8: Maintain an ongoing commr"tment to staff training, recruitment and development. Gail ~'Vard submitted her resignation as she wished to retire after l ~ years. She was off mast of the month due to family illness. I have reconfigured her position from that of a library tech to a librarian one position to reflect the need far mare technical educational requirements required by a reference position in today's world and to incorporate a collection development function into the position to allow for better selection and weeding of the fiction collection, as well as further promotion of this collection. Since Gail has resigned three months prior to budget, the new position had to been made a contract position, but with the support of administration and the library board, I am hoping that the young lady I have hired will be able to continue an at Orillia Public Library , as a librarian one. The difference in the annual salary would be ~~500. Suzanne Campbell assisted me with the interviewing and selection process. l~rancy Archer attended ~'DX training 4ctaber l4`". ~'DX is the program we use to da interlibrary loan transactions and it originates from the Southern Ontario Library Service. REPORT OF THE DIRECTOR OF TECHNICAL SERVICES OCTOBER ?008 Circulation Orillia's Big Read wrapped up in tine style during Ontario Library Week with "Midnight at the Library'" a take on the Big Read Boak for 2008, Judy Fang Bates' Midnight at the Dragon Cafe. Attendees were given anight-time tour of the back rooms and dark corners of the Library, and then treated to a reading by Judy Fong-Bates. It was a great success and wrapped up a fine Big Read campaign. Congratulations to Sue Murphy and her dedicated committee, Joyce Dempsey, Gail Ward, Lee Kelly and Susan Dance on an inspired job. Sue should be presenting a final report at the November Library Board meeting. Technical Processing October was another busy month in TP with over 1500 items being added and withdrawn. TP staff continue to offer guidance and support to the big weeding project. Submitted by David Rowe Director of Technical Services Springwater Library Board Meeting November 18, 2008 Midhurst Branch - 7pm Attendance: 1. Call to order: Beet Skelton, Chair Marg Campbell Danna Kenwell Claude Richardson Muriel Van Vugt Linda Collins, Council representative Reg Cowan, Council representative Also present: Lynn Patkau, Chief Librarian Regrets; Katy Austin, Rosemary Johnston, Dave Snedden Moved by: Van Vugt Seconded by: Campbell 0$-34 That the meeting of the Springwater Township Public Library Board come to order at 7:05 p.m. Carried 2. Approval of the minutes: Moved by: Collins Seconded bv: Richardson 08-35 That the minutes of the Springwater Township Public Library Board meeting held on October 21, 200$ be approved Carried 3. Matters arising from the minutes: a. Garden bench project -update: The bench is now in place. Lynn circulated a picture of the bench for those who have not had an opportunity to see it. Discussion was held about etching a dedication. Lynn will discuss this with Dave Snedden and proceed to have this completed. Lynn will inquire about the amount remaining from the estate. b. SOLS Trustee Council meeting, Nov. 15 -report: Muriel mentioned items of interest that are occurring in local libraries. She also mentioned that attendees focused on Library Board issues and concerns. Donna reported that a second member for Trustee Council 4 was elected. Her name is Ingrid Van Rotterdam. 4. Librarian's report: Lynn reviewed the printed report. She also discussed the placement of a defibrillator in the Midhurst Branch, the possible purchase for one for the Elmvale Branch in the new year, and the possible cost of staff training for these units. 5. Correspondence: There was no correspondence. 6. Accounts I Finance: a, Invoices: M©ved by: Cowan Seconded bv: Richardson 08-36 That the following invoices an the Council cheque register be approved for payment: Nov. 3, 200$ - in the amount of $12,672.18 Carried b. Budget for 2009: The budget committee met prior to the meeting to review the salaries and made some adjustments. 7. New business• a. December meeting: Lynn inquired about the format of the December meeting. There will be an early start to the meeting at 6:30pm. Staff will be invited to arrive by 7:30pm for refreshments. b. Marg Campbell mentioned that a local resident has expressed an interest in donating some paintings to the library. Marg will discuss this further with Muriel. e. Marg brought items for the historical collection and gave them to Claude. d. Claude mentioned that he knew of a local person who maybe interested in giving a talk about her experiences during World War IL Claude wi111ook further into this. $. Next meeting: December 9 in Elmvale at 6:30pm Staff are invited to arrive between 7:15 and 7:30pm. 9. Adjournment: Moved lay: Van Vugt 08-37 That the meeting of the Springwater Township Public Library Board adjourn at 8:27p.m. Carried Minutes adopted December 9, 2008 (Board chair) ~t Severn Sound Environmental Association 67 Fourth Street Midland Ontario L4R 3S9 ~, Te1:705-527-5166 Fax:705-527-5167 Email: Ist~~rman~ri~aowsi.n~idtanc{.t~n.ca Web-site: u-FVw.Sev~ernsc~uncf.ea .-:. R~~ ~---- December 5, 2008 ~~~~ To: Susan Boonstra, Clerk, Township of Georgian Bay ~~~ ~ 8 1048 Ted Walker, CAO, Town of Midland OI~p~~~~3~~~ Robin Dunn, CAO, Township of Oro-Medonte ~, Eleanor Rath, CAO, Town of Penetanguishene Eric Peterson, CAO, Township of Severn Simone Latham, CAO/Deputy Clerk, Township of Tay Doug Luker, CAO/Clerk, Township of Tiny RE: TREE SEEDLING DISTRIBUTION PROJECT -MUNICIPAL PARTICIPATION IN 2009 Over the past two years, Severn Sound Environmental Association (SSEA) and the North Simcoe Private Land Stewardship Netwark have partnered with the Townships of Tay and Tiny and the Town of Penetanguishene to provide local residents with reasonably priced, native tree seedlings for spring planting. The objective of the project was to promote tree planting by residents in the Severn Sound area, improving environmental health and increasing tree cover. The project has been very successful: in the past two years, over 24,000 tree seedlings were sold and planted by residents of the participating municipalities. The 2008 final report on the program recommended that the program be offered to participating municipalities again, as well as being expanded to other municipalities in North Simcoe. At this time, SSEA would like to determine if your municipality is interested in participating in the 2009 Tree Seedling Distribution Project. Municipalities are not required to provide funding directly to SSEA; however, municipal partners will be responsible for assisting with project promotion and some aspects of project implementation. SSEA will be responsible for: ^ Ordering tree seedlings and coordinating seedling pick-up with the nursery. Creating promotional materials for use by participating municipalities (i.e. information/pricing sheet, species selection guide, and tree planting tips sheet). Our website will have the promotional details which can be linked to the websites of participating municipalities. ^ Receiving tree orders and payments from participating residents. We are proposing a tree order deadline of February 27, 2009. =~ ~; w_ ^ Generating receipts and pick-up instructions for participating residents (to be mailed by municipality). ^ Coordinating volunteers for sorting and distribution of tree orders. The distribution day will be in late April or early May 2009. ^ Producing a final report on the project by June 2009. Municipal partners will be required to: ^ The informationlpricing sheet should be provided to residents via their tax bill or another suitable municipal mailing at an appropriate time for the tree distribution program (before the end of January). Municipalities may also choose to promote the program at municipal offices or in the local media. Promotional materials should be distributed to landowners before the end of January 2Dfl9, to allow landowners sufficient time to place (heir orders before the February 27 deadline. ^ Mail receipts and pick-up instructions (provided by SSEA) to participating residents in late March 2009. ^ Provide a suitable facility (e,g. roads garage} and staff support for picking up, sorting, and distributing tree orders. Tree seedlings are typically picked up from the nursery and sorted one day prior to the distribution day; the distribution day is anticipated to be a Saturday in late April or early May. The precise dates will be determined in March; weather conditions determine when seedlings can be harvested and packaged by the nursery. Please advise me as soon as possible if your municipality would like to participate in this project. Yours Truly, Keith Sherman, Coordinator Severn Sound Environmental Association tlovember 28, 2CtD8. F Doug Irwin Director of corporate Services/Cleri:. It has recently come to our attention that council recently passed a by-law that prevents vehicle access to about 60°l0 of our properties frontage. This is the publrcrroad allowance from Blueberry Marsh Rd. to the Moonstone Rd. As property owners of more than twenty years, we should have been notified of any requests regarding access to our property prior to council having made their decision, Recently there was a similar request to close the right of way from Blueberry Marsh Rd. to Hummingbird C-liil, we understand that the property owners were notified of this request in writing and had an opportunity to respond. Why we were not afforded the same courtesy? This decision seems to have been at the request of one property owner and based on a letter containing no substantiated information, in fact has false information.. ~f a barrier is erected, will you be responsible for policing and enforcing this area,. if so how? In closing we feel that our rights as taxpayers and long term residents have been ignored, we hereby request that council's decision be reversed as we do not wish to inhibit vehicle access to our properties frontage. Tease let us know in writing how we can rectify this situation. Thank you for your attention to this matter. Sincerer° Archie & Marv Jarvis Scholarship endowment named after Lake Simcoe stewardship giant After yca~~s and years of volunteer sei-~~ice that has touched every face of his community, Ernie Crossland, 87, has added a new cause to a long and distinguished list of ccvsadcs. Mr. Crossland is a passionate em~ironmentalist and life-long advocate for Lake Simcoe. Over the years he has either founded and/or been elected president/ chair of more than 20 volwiteer organizations. His influence and passion has been felt throughout the Lake Simcoe waeershed in politics and by Habitat for Humanity, the Ontario Municipal Board, the Canadian agricultural industry, the Lions' Club, the Anglican Church, the cultural community and an exhaustive list of environmental and conservation entities. He is a director and past-president of the Lake Sim- coe Conservation Foundation and has witnessed first- hand the commitment and effort that has gone into creating programs designed to preserve the lake and its watcrshcd..'1s a result, he is determined to make sure the next generation is fully equipped and prepared to cane the torch into the future. :1s a tribtue to titr. Crossland and in recognition of his dedication and contributions to the Lake Simcoe ecosystem, the Foundation, in partnership with the Town of Newmarket, created "I'he Jean and Ernie Cross- land Environmental Scholarship Fund. "All of the adults are concerned about the lake and are trying to do something about it. However, I asked the question, `What are we doing to ensure the younger generation have the tools to carry the ball?' and I think the only way to do that is to have scholarships far those committed students who are really interested in the environment," Mr. Crossland said. "The scholarship fund is being managed by the York Region Community Foundation and Mr. Cross- land is campaigning to grow the original $20,000 to $2(H1,000.00. 11~~1 Craig ~ ;~ ~~ ~ _ 3Ci18 pennt-ir~~~rishnne road a ° AEG ~ ~ 211U8 C~R~~-IIIE~Ui.. ,~ , ~ ~ TC3iAINSa ` ' _... Des•ember 3, 200$ Dear znezrrhers of council: In case you ':.,ven't noticed, development plans are becoming m+,r,' r~ nl :~~ ~~rv day: Sa I ask uau ~, I~~ need ibis b~''S\ ,~ +I~n~•t need In~~r~x houses to be built, ar have more peopf~~ in our ~ what used to be nir~~ co~r,ma,n~ti,~.. t\ ~~ da not n~~n~' a!n i i~;r~ i; rple here.lYb}~ ca~~'t people stay where they are? "i'Le land ~, I ,~r~' ; h~-.~° 1~~~~~ ~ , a!c being boil[ ~•~~u1~1 b~~ ~'. ~-u,~d.The governnu~~=t is talkir~gabout rood si rn•I,i~ ,.hut I ~;~~n:1~ ~ "I;~ ,+,~~'re l~avir~g these wa~~ld ~~~ i~~e ,i,~~ : ~<<•.:' f}h> wait ii~~~ .~I1 h~,cause of`haiises beii.a built t~.. lot ~d tha! E ~ r ~ ce could have been farmed. Z°his n. , ~ ,t xlse is hai~sning ; ~ ~ u' eaz'<h, and we really don't ~ ~ ~ ~~=d t hat. CUlobs~ ~\:~ erring is becoming more real ton. ~\ ~~'rr r~ n i~~ !;, prevent it, bat than we're just building ~nor,~ ?irni«~;, is create snore waste and potlu;io,i. I'h~.> ~~ ..auremely Iryporritical of y-~~~t. V`, ; Ater is anoth~ ~• ~~~.u ~ ~ ~ ~ L ~. ~~te wa7 ~ t ~•~ ~ • ~ ~ ~;+;~ to have ~~I~~an, and safe dunking v~:.i! ~_~~. ~ ~ i it ~ is dr-'~r?ni;!~i~•iiT 7.=; pi'PL"entn,` I ~,Jl. ~` ~ihn-,~ b~•iiz~ia,l i~;its are de~,~ n~lii~~ ~;n VOU t0 pravzde theYTi ~'. i!tl. faad and N , ~ i ~ ~ ~ ~., L u i ~ ~ ~u ~~~e, that ~~ ni 71 I ~, • ., ~ ;, i 1,~ 1,1~ ~ ~ : , i l lei 4,. Hat~° may ~ ~ < <~ [~ ~•vu are going to be around it3 70 years tih~~n~~~ ~n~~c[ealingwithih~~~~~~i,;~~~u~~i~~~~,iiocnyourda~i,i~1u~:'C~b~iously~iatmantiofyou. (?urt~~es are another important .,,u--Tliry;u~r~ h~ l~~ing to create air i':~~~ us to breathe, when still millions are being rut down to provide roam far these development plans. 11sa, our communities will rur~ out of ~•aom to put their trash, and soon it will be collecting on the road, acrd for vtiho to pick upi' Oh yeah, that should I>e the people ~~ho wa~lted more houses to he built in tl~e first. place. 1~re all knos.~° rh.^,t every~onr~ fiom the de~eloj;^••, to the [and ow~~iers are really only doing this for ntanev T}lese people .~h-~ ~;<}v have enough, but i~u,11;+-~, jest aren't satisfied with what then have. These people could use ~ I~~~ ~:~~~ „ ~ i hat they would have ca~,ied and send it to a third world eount~y, but I know that this ~auld never 1,a~,l~:-n in a milliar2 y~eaz°s. 1 [ow would you all like to try= to live peacefully at your house with people trying to came onto yui ~ e property because of the subdivision ghat was just built beside you' You pzti~bably wouldn't wazit to ~. ~ ~~ , ~i ~ , is •e this. You are leaving a huge carbon fact print, and soon because of the houses, there will be a los .,,ore than one foot I~rint an the good land. 5o nest time that you think about throw i ~ ~~g trash out of vourrarwindo~~oriir„~„„ingyetanothersitedevelopruentplan,plea~rr.,,,;~ :?~~•~~r'~,i- "The earth does Trot h~~long to people, people belong to the earth" S gi tecl, F;IIen Craig CLEAN WATER. ACT UPDATE r~ECE~sEx zao$ ISSUE The development and approval of local Source Water Protection Plans presents a lobby challenge for provincial organizations. In order to protect livestock agriculture interests it is important for local livestock group leaders to develop and reinforce relationships with both the local Source Protection Area `Agricultural-Representatives' and key municipal council members BACKGROUISD SOURCE PROTECTION AGRICULTURAL- AREA REPRESENTATIVE Ausable Bayfield Keith Black Mike Strang Rowena Wallace Cataraqui Jeff Peters Kim 5 tsma CTC [Central Lake Ont - Lynne Moore Credit Valle -Toronto Heather Laidlaw Essex John Barnett Lar Verbeke Halton-Hamilton Gavin 5muk Nick DiGirolamo Lake Erie Mark Wales Ken Hunsbeger David Parker Lakehead Bernie Kam hof Mississippi-Rideau Richard Fraser Peter Mclaren Nia ara Robert Bator North Ba - Mattawa Maurice Schlosser Quince Heather Lang Ga Fox ~ Raisin -South Nation Shawn McRae Bill Smirle Brian Powell Saugeen David Biesenthal Robert Emerson Brent Lanktree Lake Simcoe -Colin Elliott David Ritchie John Hemsted Thames Don McCabe Pat Feryn John Van Dor Trent Conservation Glenn Milne Edgar Cornish Beverle S encer *Note: There are no Ag-Reps the Mattagimi, Sudbury and Sault Ste. Marie Source Protection Areas A Source Protection Area map can be found at htto:!/conservation- onta rio. on. ca/source_protection/files/Source ProtectionA reas_Map_sm. pdf The Clean Water Act is structured to provide some decision making authority to the local Source Protection Committee and to the local municipal Councih The Province retains control through i) the provision of `guidance documents' and Directors Rules and ii) ultimate approval authority. There are 36 Ag-Reps in place on 16 of the 19 local Source Protection Committees. Even though farmers own the majority of the land that will be impacted by the Source Protection planning process, in all situations the Source Protection Committees are heavily weighted to represent municipal and environmental organization perspectives. The Ag-Rep is in a minority position with a maximum of ~-3 Ag-Reps on a 14-16 member Committees. The Ag-Rep mandate includes representing your interests at the Source Protection Committee. The Ag-Rep is not permitted to actively lobby and promote agriculture concerns outside of the Source Protection Committee meeting. Building and reinforcing contact with the local Ag-Rep is the best way to i) remain informed an local issues and ii) remain up-to-date an the timing of local public consultation sessions. The Ag-Rep may also need your help in communicating concerns to local municipal councilors. The Ontario Farm Environmental (OFEC) continues to provide technical support and information sharing sessions for the Ag- Reps. I ~ 's i ,, KEY MESSAGES The following key messages could be shared with Source Protection Committee Ag-Reps and local municipal councilors. •~' We are concerned about the long term impact of the Clean Water Act on municipalities ~' Municipalities will be responsible and liable for the `municipal risk management official' activities Risk management official, risk management inspectors 4106} The council of a municipality that is responsible for the enforcement of this Part shall appoint a risk management official anal such risk management inspectors as are necessary for that purpose. 2006, c. 22, s. 41 (6}. Source: Section 41(6} httt~:L~www.e-Laws.eov.on.eathtmUstatutesJenelish,~elaws statutes 06c2'~ e htm#BK55 • We are concerned about the long-term commitment from the Province toward funding implementation of Source Water Protection policies. The Clean Water Act has set a costly planning process in effect. nerc is no cammnmem ror rrovmctat tmplementatton support beyond the spring of 2011 The Province has committed approximately $120,000,000 for Source Protection Plan development. Source Protection Authorities (Conservation Authorities (SPAtCA) have directly benefited from this funding In December 200? the Province committed $21,000,000 aver the next 3-years to provide financial assistance to implement source water protection. $2,000,000 per year is allocated to `education and communication' activities. The OSCIA was allocated $400,000 for an-farm projects. Ta date (December 2008), eight on-farm projects (4-projects have been paid} totaling $35,700 have been approved by OSCIA. Even with recent amendments, very stringent and limited eligibility criteria remain in place. The precedent for 100% funding far on-farm projects is established. Based on the current eligibility criteria we expect that less than $100 OOOivear will actually be spent on farm improvement projects. • Beyond the spring of 2011, municipalities may be left with the responsibility and liability of implementing costly Source Protection Plan policies without provincial support. We are concerned about potential conflict between municipal implementation officials and impacted property owners if the Province is unable or does not continue to provide appropriate implementation support. Potential Funding Sources: Source Water Protectinn Plan Trr~n~prr~Pnra+c.,., _ wh„ v.,.>~~ Provincial Stewardship -- --- -------.___.~.. ., ..., . u ~. Na commitment beyond the spring of 2011 Fund No le al obli ation for the rovince to rovide cam ensation to im acted roe owners Munici al Water Users Limited ca aci to raise rates - artieularl for sma]ler munici al s stems General Municipal Tax Limited capacity to download additional tax burden to business and property tax Base rate a Hers Impacted Property Owner Livestock producers understand and accept the need to meet normal farm practices, defined as compliance with the Nutrient Mgt. Act, the Pesticide Act, the Ont. Water Resources Act, etc. There should be 100% compensation for any additional cost related to im lementin local Source Water Protection olic . • The Ministry of Environment (MOE) and local municipalities should not approve Assessment Reports or Source Water Protection Plans that do not include full details on implementation cost. [How much will it cost? Who benefits? Who pays?] The livestock group position is that all environmental regulations should be subject to clear, concise, transparent and credible Impact Analysis. i.e following protocols similar to the Government of Canada Regulatory Impact Analysis Statement (BIAS} • Municipalities may be asked to include, through municipal council resolution, subdivision and other residential cluster systems into the Source Protection Planning process. We strongly advise against inclusion of additional drinking water systems until the long-term financial impact an both municipalities and private properly owners is more clearly understood. • The `semi-quantitative' process for classifying `significant drinking water threats' is subjective and not based on sound science. The Saurce Protection Authority/Conservation Authority {SPA;CA} has an apparent conflict of interest to establish larger than necessary wellhead and intake protection zones. Larger protection zones may be linked to larger administrative and implementation budgets. RECOMMENDATIQNS 1. Build & reinforce relationships with key municipal councilors. Share the key concerns. 2. Contact your Local Committee Ag-Rep. Ask for an update on local issues & ask to be notified about local public consultation sessions 3~ Ask you local Ag-Representative to provide an update at your local county meetings. ~.a-e_ .C~_..~- ~ ,~, E~ivironment Environnement o Canada Canada ~' ~~`'"~ ~ ~ ~: ~~~ ~~ ~~ ...~- LAKE SIMCOE CLEAN-UP FUND Restoring one of Canada's lakes A partnership between the Government of Canada and the community {_~_ . '"" ~` ~~~~~~., _ -~,~y- :fig ~~ ~"" / ~ ,~ 4 1~a °~ _ ~ ~, ~~ ~.. ~~~ ~ 1 ~ -!ark 1 ,q~ ~- Canada WHY FOCUS C?N LAKE SlMCOE? Lake Simcoe is an environmental jewel in the heartland of south-central Ontario. Eight communities span the 3,300 km~ watershed. More than 400,000 people rely on the lake for drinking water and make their livelihood in its watershed. Lake Simcoe is an Ontario tourist destination and attracts thousands of visitors each year. It is popular with seasonal residents who enjoy the lake for swimming, boating and fishing. ENVIRONMENTAL PROBLEMS Activities and land use around the watershed are result- ing in pollution from many sources. Nutrients such as phosphorus stimulate overgrowth of plants and algae. This adversely affects boating and swimming, and the deteriorating water quality compromises the lake's fish population. Eventually the algae washes ashore, foul- ing Lake Simcoe's beaches and shorelines. MAKING A DIFFERENCE The Government of Canada is concerned about water quality at Lake Simcoe. To help solve the problem, it established the $30-million Lake Simcoe Clean-Up Fund, a key initiative under its Action Plan for Clean Water. The Lake Simcoe Clean-Up Fund provides funding for projects that meet the following criteria: • Reduce phosphorus inputs from rural and urban sources • Rehabilitate priority habitats to restore the health of the aquatic ecosystem and the Coldwater fishery • Improve scientific understanding of the lake for decision-making Already, 36 projects are getting underway, working with numerous community partners to support clean- up goals. Almost $2 million have been allocated in this first round of projects under the clean-up fund. Reducing phosphorus from urban and rural sources: The Maskinonge River Adapt-A-Watershed Project The Maskinonge River is asub-watershed located in the south-central portion of the Lake Simcoe watershed. Since the 1980s, it has been signifi- cantlyimpaired by too much phosphorus, causing excessive growth of plants and algae. `This project targets phosphortts and other contaminants, incorporating an approach to reduce fertilizers and pesticides, phosphorus and sodium in both the T rural and the urban areas in Keswick. The project identifies environment issues and solutions, and engages and educates the community. o e v G v° G z v e 0 s a The Honourable Peter Van Loan, third from right, presents a $48>$00 cheque for the rehabilitation of Maskinonge River to, from left, Richard Simpson, Q„f chair of PROPEL, the Lake Simcoe citizen advisory J committee, and his children Leah and Dylan; John _~ Hicks, York Environmental Stewardship; Councillor Virginia Hackson; Brian Peterkin, Ontario Ministry of Natural Resources; and Roland Peacock, Save the Maskinonge. Rehabilitating priority habitats: Kidd's Creek erosion control measures at Bundles Road Kidd's Creek is an urban watercourse that runs through Barrie. During a severe thunderstorm in 2005, significant flooding caused severe damage, including bank erosion, washout of vegetation and damage to the Cundles Road crossing culvert inlet and outlet. 'This project is going to restore the aquatic habitat, improve the quality of storm runoff that drains from Kidd's Creek into Lake Simcoe and stabilize the creek's banks and roadside slope. HOW TO GET INVOLVED The Lake Simcoe Clean-Up Fund can help you to implement projects that will address the environmen- tal problems in Lake Simcoe. Projects can be multi-year in nature and those that are not accepted can. be re-submitted. Environment Canada issues a call for project proposals twice a year: in the spring and again in the fall. WHO CAN APPLY? Land owners and Aboriginal communities, non- governmental and community organizations, agricultural associations, the conservation authority, businesses, industry, and provincial and municipal governments. HOW DO I APPLY? Submit a Letter of Intent describing your project. Successful applicants will then be asked to submit a detailed project proposal. HOW MUCH FUNDING COULD MY PROJECT RECEIVE? Successful applicants may receive one-third of total project costs from the fund. In some cases, up to two- thirds of the costs maybe considered. WHERE CAN I LEARN MORE? Visit the Lake Simcoe Clean-Up Fund Web site at www.ec.gc.ca/lakesimcoe. FOR MORE INFORMATION Please contact: Lake Simcoe Clean-Up Fund Environment Canada 867 Lakeshore Road Burlington, ON L7R 4A6 Tel.: 905-336-6277 Fax:905-336-6272 E-mail: lakesimcoefund@ec.gc. ca ISBN 978-0-662-05991-2 Cat. no.: Eno-93/2008 Go to the Lake Simcoe Clean-Up Fund Web site at www.ec.gc.ca/lakesimcoe for selection criteria and application deadlines. ,~*o~,~sNr~ ~~o ~? nn~_ t~^"" (~! 7~-~ °W F Or+dN~taoNn~~~= Kldd's Creek erosion at Cundles Road Photo ®Lake Simcoe Region Conservation Authority .. S F ~ ~' .... 2a~9 aGMICUNFERENCE AUGUST 16 - 19, 2QQ9 NON-REFUNDABLE CANCELLATION FEE FOR WESTIN OTTAWA HOTEL. GUEST ROOMS PLEASE TAKE NOTE: z. The Westin Ottawa Hotel will release AMO rate guest rooms for reservations on Monday, _lanuary nth, zoog at 8:0o a.m. z. Anon-refundable cancellation fee is once again being implemented at the main conference hotel (Westin Ottawa) for conference room reservations in order to deter the practice of overbooking guest rooms. Historically, when the August conference guest room block is made available, municipalities frequently book multiple guest rooms under one name and often an excessive number of rooms. These rooms are subsequently firmed up and the roams not required are cancelled, often as late as forty-eight hours prior to check in, with no financial penalty, resulting in unused rooms at the time of the conference. Delegates, who in the lead up to the conference are not successful in obtaining a room at the conference hotel, have no choice but to book rooms in overflow hotels, many of which are several kilometres from the conference. Implementing anon-refundable cancellation fee will enable us to: • Maximize the number of guest rooms available to all conference delegates at the Westin Ottawa Hotel. ~ Mitigate the contractual financial penalty levied against AMO when a block becomes undersold due to the cancellation of overbooked rooms. THE BOOKING PROCESS The zoog block of guest rooms at the Westin Ottawa hotel will be released for booking on January 5`h, zooq. Municipalities will be given the opportunity to make individual bookings at this time. All guest roams must be booked using a credit card and must be assigned Page 1 of 2 individual names, any multiple backings under one guest name will We are therefore requesting your ca-operation with the zaoq booking process: ^ All reservations may be made either online through the AMQ Group Link that will be available an January ~5, zooq from 8:0o a.m. an, or by phone to t-Sao-937-$46r. ^ At time of booking the hotel will charge a three night deposit to all reservations, securing rooms over the peak conference dates of August t6-z8, zooq. ^ Should you cancel your reservation between February t and July z6, zooq you will be charged a one night non-refundable cancellation fee and have the remainder of the deposit credited back to your credit card. ^ After July z6, zooq, if you cancel the guest room reservation or reduce the number of nights you plan on staying at the hotel then Wane of the deposit will be refunded. ^ You may change names on the reservation without penalty at any time. We hope that this process will encourage municipalities to book only those guest rooms that are actually needed so that more delegates will have the opportunity to stay at the official conference hotel. Of course guest rooms will still be available at overflow hotels and for those bookings, deposits will be refunded for cancellations up to 7z hours prior to arrival. If you have any questions about the new cancellation policy, please contact Navneet Dhaliwal at 4z6-97i-9856, toll free z-877-4z6-65z7 or by email at ndhaliwal@amo.on.ca. Page 2 of 2 ~1~)I('11j~11~) t~f Pr~~r1~I Flerrtx~~~~~, I:.t~cititr~r l~r~t~n~~c, Report No. TR 2008-027 To: Committee of the Whale Prepared By: Janice MacDonald Meeting Date: December 17, 2008 Subject: Motion # Statement of Accounts - Roll #: November 2008 R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That Report No. TR 2008-027 is received. 2. The accounts for the month of November 2008 totalling $ 1,323,735.62 are received. BACKGROUND: Following is the statement of accounts far the month of November. Batch No. Date Amount Cheque Registers: A000516 November 05, 2008 165,086.10 AC00517 November 12, 2008 429,927.28 A000518 November 19, 2008 63,895.77 AC00519 November 26, 2008 386,226.80 $1,045,135.95 Payroll: PR00325 November 08, 2008 152,203.32 PR00325 November 22, 2008 120,953.39 $ 273,156.71 TREASURY December 17, 2008 Report No. 2008-027 Page 1 of 2 Credit Card Registers: AE00147 AE00148 AE00149 AE00150 AE00151 AE00152 AE00153 AE00154 November 26, 2008 November 26, 2008 November 26, 2008 November 26, 2008 November 26, 2008 Navember 26, 2008 November 26, 2008 November 26, 2008 267.75 64.79 22.88 295.50 84.59 1,978.64 796.06 1,932.75 $ 5,442.96 Total: $1,323,735.62 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of November are received. Respectfully submitted: ~~ , ~Y 1 _ . '~f Janice lY%IacDonald, Senior Revenue Clerk SMT Approval 1 Comments: C.A.O. Approval l Comments: TREASURY December 17, 2008 Report No. 2008-027 Page 2 of 2 :j - ~ 1 ~r 1 ~ . a 1 Report No. TR2008-028 To: Committee of the Whole Prepared By: Paul Gravelle Meeting Date: December 17, 2008 Subject: Tax Shifts due to re- assessment Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report TR2008-28 be received. BACKGROUND: For the 2009 taxation year, a Province wide re-assessment has occurred. A re- assessment results in a tax shift between tax classes as well as a tax shift within each class between individual properties. ANALYSIS: Please find attached an analysis of the tax shift between classes. FINANCIAL: No impact as total taxes raised remain static. POLICIESlLEGISLATION: Municipal Act rmance December 17,2008 Report No. TR2008-28 Page 1 of 2 ~-~,. C4NSULTATIt~NS: None ATTACHMENTS: Analysis of tax shifts between classes due to re-assessment CQNCLUSIQN: The information contained in this report be received as information. Respectfully submitted: Paul Gravelle Treasurer SMT Approval /Comments: C.A.O. Approval /Comments: Finance December 17,2008 Report No. TR2008-28 Page 2 of 2 r.,. ~ M tp 05 u7 N <t N ~ u5 ~ O CQ CT7 m C? N d' N N V ~ M N N t~0 W Q Ot O' er co N h o m Oa a ri rv ri tri m to N ,-r <C ~ ~ o `n° rn v .tOn w rn u`Di fT Q1 N C' Q1 O6 LO N try M t~0 OO h m u} h u q5 CO N u'} Q1 h u'S O OO N .-i h N N N W O h ut 07 M tD U'S Ct tD o ~ ~ m n o m m n~ pp ~ N N N ~ O h Uhi 1~ h N N ~ C O ~ N ahO Q ~ `d~ ~ r~ G7 s8 .~-~ ONO h N u O O .-r V 6 C~ -1 (~ N ~ 0°O oa0a ~ a rn m a o 0 C ~!' ~-i N .m-i em-1 ~ t71 ~ G~ ~ ~ 00 tt1 ~ ~ ~ ~D e-f o Li ~ rn h~ rv ~ o m N vti m v h ~ o cmi prncy m a' m ui eti r: ui e+i cv .-i V ~ O w h m m ~ ~ ~ O Z w rv ~ +-i ~ 4 ~ ~ ~ rcc'~~` ~ ut h N vY m ~ ~/5 ui 04 O 4D N M 40 W Oh Z ~ ~ v v ui rv ut h m m ut `~ ~ ~ Z N ~ ~ Qf Q N ~ m ~ ~ M ~ ho Q5 ry~} a. N C N Qt M O tD M h ~ N m o O F N u o ci .~ ut ~ Na-! h ~ a 4 a 2'` ppgq {~ N of () ~ W O N ~ N O e~-i p 0 .y r a o h 00 vt h O h > n ° ~ ~ m to °m N rn o ~ p ~ ~ OO ~ 00 Ot .N-~ O~ h' O ~ C1 N (y 00 ~ V N r' ~ h t~0~ V~'i h t!1 U~Y M ~ ~ ~ O a0 ct h 00 ~ W ~ d U7 n p O ~.,^ m Q1 OD h o ci ,-i `D m ~ ~ N V r1 ~ ~ O ~' ~ n V) u~j O M ~ r` ~ OOt N Obi O Nm N N m ~ N N :N ~ m m u~i ti a'no rn rn ~ °rv° o Oo n c ~ m h O vt .~-~ O o0 h ai } ~ ~ T D1 h p00 tlh1 ~ ^ 0 V M 00 h ~-f V' N l0 m (~ q Q~1 ~ ~ ~ O h N ~ ~ h O "~ m ~p N ~ ~+ N .a ~ ~ f0 ~ c v ~ > ~ v O) p ' ~ ~ N m v LL ~ ~ a > ~ ~ ~ c y ~ m m z ~ f0 tD n o o 'o ~ i u. ~ ry U V C ~ ~__.~ ~ ', °- TOWNSHIP OF ORO-MEDONTE ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES Council Chambers Tuesday, December 9, 2008 TIME: 1:10 p.m. Present: Shirley Paterson Debbie Ball Glen Taber CounciUStaff Councillor Dwight Evans Marie Brissette, Committee Coordinator Present: Shawn Binns, Director of Recreation and Community Services Also Present: Sandy Johnston, Jason Shanahan Councillor Evans assumed the chair and called the meeting to order. 1. ADOPTION OF THE AGENDA Motion No. AAC081209-1 Moved by Paterson, Seconded by Ball It is recommended that the agenda for the Accessibility Advisory Committee meeting of Tuesday, December 9, 2008 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" Nane. 3. ADOPTION OF MINUTES None. 4. PRESENTATIONS a) Sandy Johnston, President, Jason Shanahan, Consultant, Effective Accessibility Consulting, re: Effective Accessibility Consulting. Ms. Johnston and Mr. Shanahan provided an overview of the accessibility requirements under the Accessibility for Qnfarians with Disabilities Act and requirements for sensitivity training. A handout of their presentation was provided. Motion No. AACO$1209-2 Moved by Ball, Seconded by Taber It is recommended that the information presented by Sandy Johnston, President, and Jason Shanahan, Consultant, from Effective Accessibility Consulting, re: Effective Accessibility Consulting, be received. Carried. 5. COMMUNICATIONS Items a), b), c), d) and e) were discussed simultaneously. a) Report DS-2008-039, Glenn White, Senior Planner, re: 2008 Accessibility Plan -Township of Oro-Medonte. b) Ministry of Community and Social Services, correspondence dated November 17, 2008, re: Proposed Accessibility Information and Communications Standard. c) AMO Alert 08/057, re: Government Releases Draft Information and Communications Standard. d) Office Re-configuration. e} Facility Plan Update. Motion No. AAC081209-3 Moved by Paterson, Seconded by Ball It is recommended that the information presented by Shawn Binns, Director of Recreation and Community Services, re: a) Report DS-2008-039, Glenn White, Senior Planner, re: 2008 Accessibility Plan -Township of Oro-Medonte, b) Ministry of Community and Social Services, correspondence dated November 17, 2008, re: Proposed Accessibility Information and Communications Standard, c) AMO Alert 08/057, re: Government Releases Draft Information and Communications Standard, d) Office Re-configuration, and e) Facility Plan Update, be received. Carried. Accessibility Advisory Committee Minutes of December 9, 2008 2 7. ANNOUNCEMENTS . None. 8. ADJOURNMENT Motion No. AAC081209-4 Moved by Taber, Seconded by Paterson It is recommended that we do now adjourn at 2:55 p.m. Carried. Councillor Evans, Chair Marie Brissette, Committee Coordinator Accessibility Advisory Committee Minutes of December 9, 2008 3 TOWNSHIP OF ORO-MEDONTE ORO-MEDONTE ENVIRONMENTAL GROUP ADVISORS (OMEGA) MEETING MINUTES Thursday, December 11, 2008 @ 7:03 p.m. Gouneil Chambers Present: Bob Barlow John Bosomworth Meryl Drake David Edwards Ruth Fountain Susan Grant Josephine Martensson-Hemsted Andy McNiven Doug Shelswell Mike Vandergeest Kim Wand Jim Woadfard Regrets: Steve Cromwell David Kennedy Wilf McMechan Gerry Murphy Jim Purnell CouncillStaff Councillor Sandy Agnew Daug Irwin, Director Corporate Present: Councillar Mel Coutanche Services/Clerk Councillor Terry Allison Marie Brissette, Committee Coordinator Lisa McNiven, Manager Engineering and Environmental Services Others Jennifer Brock Allan Johnson Present: Jamie Brock Bruce Keeling John Crawford Ken Ewens Doris Crawford Peter DeVillers 1. Councillor Coutanche called the meeting to order 2. ADOPTION OF AGENDA: Motion No. OMEGA-081211-1 Moved by Meryl Drake, Seconded by John Bosomworth It is recommended that the agenda for the Oro-Medonte Environmental Group Advisors (OMEGA) meeting of Thursday, December 11, 2008 be received and adapted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT: None declared. 4. MINUTES: a) Minutes of OMEGA Meeting held on September 18, 2008. Motion No. OMEGA-081211-2 Moved by Susan Grant, Seconded by David Edwards It is recommended that the minutes of the Oro-Medonte Environmental Group Advisors (OMEGA) meeting held an September 18, 2008 be adopted as printed and circulated. Carried. 5. PRESENTATIONS: a) Jennifer Brock, re: Zero Waste Simcoe. Ms. Brock provided a PowerPaint presentation. Motion No. OMEGA-081211-3 Moved by John Bosomwarth, Seconded by Susan Grant It is recommended that 1. The information received December 1, 2448, and verbal information presented by Jennifer Brack, re: Zero Waste Simcoe, be received. 2. It is recommended to Council that the Township endorses the principle of a program far the County of Simcoe that will instill practices to encourage a zero waste community. Carried. b} Bruce Keeling, re: Application for Grant/Subsidy, Huronia Woodland Owners Association. Mr. Keeling distributed a presentation to members of OMEGA. Motion No. OMEGA-081211-4 Moved by Josephine Martensson-Hemsted, Seconded by Mike Vandergeest It is recommended that 1. The Application for Grantt5ubsidy received November 7, 2408, and information presented Bruce Keeling, re: Application for Grant/Subsidy, Huronia Woodland Owners Association, be received. 2. That it is recommended to Council that the Application for Grant/Subsidy submitted by Huronia Woodland Owners Association, in the amount of $4,250.44, be approved as an Environmental Initiative. Carried. 6. ITEMS FROM PREVIOUS MEETING: a) Highlight key messages. ~. WORKING GROUPS UPDATES: a) Oro Moraine • Oro Moraine Deport Card. Members of the Working Group advised of an upcoming Oro Moraine Report Card to be coordinated by the NVCA in conjunction with various agencies. b) Growth Issues Members of the Working Group advised they would reconvene in the New Year. Page 2 OMEGA Meeting -December 11, 2008 c) Habitat =z • Draft Tree Preservation By-law. .~ Motion No. OMEGA-081211-5 Moved by Jim Woodford, Seconded by Kim Wand It is recommended that the meeting notes of October 30, 2008 and verbal information presented by the Habitat Working Group, re: Draft Tree Preservation By-law, be received, and that the Habitat Working Group proceed to develop more specific recommendations on a Tree Preservation By-law. Carried. d) Water Quality /Lake Management • Brochure distribution "Protecting Your Water & Shoreline Property. • Bass Lake Update. Motion No. OMEGA-081211-6 Moved by Bab Barlow, Seconded by David Edwards It is recommended that 1. The correspondences dated November 27, 2008 from David Featherstone, Manager, Watershed Monitoring Program, NVCA, and Wayne R. Wilson, Chief Administrative Officer, NVCA, re: Bass LakelOro-Medonte Update be received. 2. And that the verbal information presented by the Water Quality/Lake Management Working Group, re: Bass LakelOro-Medonte Update, be received. Carried. e) Sustainable Agriculture Members of the Working Group reviewed the success of the Farm Fresh initiative. 8. COMMUNICATIONS: a} Update from Provincial Environmental Advisory Committee (Oshawa, October 4, 2008). Motion No. OMEGA-081211-7 Moved by Ruth Fountain, Seconded by David Edwards It is recommended that the verbal information presented by Councillor Agnew, re: Update from Provincial Environmental Advisory Committee (Oshawa, October 4, 2008), be received. Carried. Page 3 OMEGA Meeting -December 11, 2008 b) Sandra Trainor, Project Manager, Simcoe County Farm Fresh Marketing Association, correspondence dated November 15, 2008, re: Application for GrantlSubsidy. Motion No. OMEGA-081211-8 aJ Moved by Doug Shelswell, Seconded by Meryl Drake It is recommended that 1. The correspondence dated November 15, 2008 from Sandra Trainor, Project Manager, Simcoe County Farm Fresh Marketing Association, re: Application for GrantlSubsidy be received. 2. That it is recommended to Council that the Application for Grant(Subsidy submitted by Simcoe County Farm Fresh Marketing Association, in the amount of $625.00, be approved as an Environmental Initiative. Carried. 9. OTHER BUSINESS/QUESTIONS: a) Member updates. b) Lake Simcoe Region Conservation Authority, re: Presentation of LSRCA's Stewardship Programs. Motion No. OMEGA-081211-9 Moved by Susan Grant, Seconded by Ruth Fountain It is recommended that 1. The verbal information from Councillor Agnew, re: LSRCA's Stewardship Programs be received. 2. And further that the Lake Simcoe Region Conservation Authority be invited to make a presentation at a future OMEGA meeting. Carried. c) Review of OMEGA's first year. Positive Initiatives: • Strong focus to move forward with OMEGA initiatives • Co-Chairs working well with Members, current format works well • Terms Of Reference for Working Groups provide solid foundation • Funding far 2008 for environmental initiatives Page 4 OMEGA Meeting -December 11, 2008 Improvements: • OMEGA should be more as a "sounding board" for specific environmental and Township impact issues (i.e. impact of the Clean Water Act and Nutrient Management Act, Weeds By-law, animal density on farms) rather than "looking far work to do". Several Members of OMEGA had joined OMEGA believing that this would be the primary role of OMEGA • Environment Impact Statements for developments should be referred to OMEGA for comment • OMEGA initiatives/activities should be included in the North Simcoe Community News • Eliminate consideration of requests for funding • Increased input from Members on Agenda items • Council MembersfStaff to provide administrative support for Working Groups 10. NEXT MEETING DATE: Thursday, February 19, 2009 at 7:00 p.m. 11. ADJOURNMENT: Motion No. OMEGA-081211-10 Moved by John Bosomworth, Seconded by Bob Barlow It is recommended that we do now adjourn at 9:16 p.m. Carried. A digital recording of the meeting is available for review. Co-Chairperson, Councillor Coutanche Co-Chairperson, Councillor Agnew Committee Coordinator, Marie Brissette Page 5 OMEGA Meeting -December 11, 200& `' 'i!~''I?: /, rya t}I hr`t~t~c~ ~TrrftaLrt~, I;.i<itirr~ I~ratt~re Report No. TES2008-12 To: COUNCIL Prepared By: Lisa McNiven Meeting Date: December 10, 2008 Subject: Water Rate Structure -Change Motion # from Flat Rate to Consumption Roll #: Based R.M.S. File #: RECOMMENDATION(S): Requires Action ~ For Information Only It is recommended that: 1. THAT the rate structure far municipal water systems be changed from flat rate to consumption based with a charge of $1.65 per cubic meter (m3} and an annual infrastructure renewal fee of $200.00, effective April 1, 2009. 2. THAT homeowners on municipal water who do not allow access to their homes for the purpose of the installation or repair of water meters will, after three notices, be charged an annual flat rate of $1,200.00, effective April 1, 2009. 3. AND THAT the Clerk be authorized to prepare a By-law to reflect the changes to the water rates. BACKGROUND: In 2004, Council requested that staff investigate a water billing system based on actual water used by each water system resident. At the time, water meters were installed in only a portion of the homes and a large number of the installed meters needed to be repaired. In 2006 and 2007, significant work was completed to upgrade the existing meters and to install new meters in homes that did not yet have them. By the end of 2007, the majority of the upgrades and installs were completed. As of October 2008, only five (5} residences da not have water meters. In 2007, staff also completed a life cycle analysis of the existing water systems and put a program into place that contributes funds to reserves each year, allowing sufficient reserves to be accumulated by 2017 to cover infrastructure renewal costs. The required transfer to reserves for 2009 is $358,734.04. Engineering and Environmental Services December 10, 2008 Report No. TES2008-12 Page 1 of 4 The current rate structure is a flat rate annual fee of $600.00 per user, which allows an annual consumption of 365 m~. Any additional usage over the allotted 365 m3 is billed in the third quarter of each year, with usage between 366 m~ and 545 m3 being billed at $1.89 perm and usage over 545 m~ being billed at $2.05 per m~. Historical data estimates the average usage per household at 260 m~, per year, or 21 m3 per month. The current number of users billed is 1,913. Vacant lots located within subdivisions that offer municipal water do not currently contribute to operating ar capital casts associated with the municipal water system. The Township's streetlight "user pay" system currently bills vacant lots for streetlights once the development has been assumed. ANALYSIS: Infrastructure Renewal Fee One of Council's mandates is sustainability and regard for future generations. In order to ensure that sufficient funds are allocated and set aside for infrastructure renewal (capital) costs, it is recommended that each user be charged a fee. The contribution for capital reserves in 2009 is $358,735.00 and for 2010 and 2011, it is estimated at $388,734.00. With 1,913 users, an "infrastructure renewal fee" of $200.00 per year would generate $382,600.00 per year for transfer to the capital reserve. Staff recommend that vacant lots be charged the "infrastructure renewal fee" once the underground works for the subdivision have been assumed by the municipality. Once the underground works have been assumed, the Township takes ownership and begins operation of the system. Consumption Charge Based on average consumption over the past three years and projected 2009 operating costs, the consumption charge per m3 is recommended to be set at $1.65. Below are some examples of consumption charges for the low, average and high end users: Usage per Year Annual Consumption Charges Low Consumption 180 m3 $297 Average Consumption 260 m3 $429 High Consumption 350 m3 $577.50 *The Infrastructure Renewal Fee would be in addition to the consumption charges* Engineering and Environmental Services December 10, 2008 Report No. TES2008-12 Page 2 of 4 Water rate charges for small ground water systems within the Province of Ontario range from $146.00 to $1,109.00, per year, based an an annual usage of 275 m~. The proposed rates for the same amount of usage in Oro-Medonte would result in a bill of $653.75. Billing Frequency The current consumption charges are billed in the third quarter only. During 2008, the meters were read three times using part-time staff. The meters are scheduled to be read again between December 19, 2008 and January 1, 2009. In 2009, the meters will be read in April, July, September and December. Water bills will then be sent on a quarterly basis with the previous three months consumption charge and the portion of the infrastructure renewal fee ($50.00lquarter) due that quarter. During quarters when a specific meter is unable to be read (e.g. disconnected wire), staff would endeavor to get a reading by repairing the meter as soon as possible. Residents would be contacted three times in an attempt to gain access to repair the deficiency or get a reading directly from the meter located inside the home. Contact would be given firstly through a letter delivered to the home, secondly by telephone and lastly by registered mail. The third attempt by registered mail would include notification that if access was not granted to make the repairs within thirty days, the home would be switched to a flat rate of $1,200.00, per year, and billed accordingly. This process would also apply for homes in which meters have not been installed and where the owner was denying access. In order to provide notice of the change of rate structure to the water system users, it is recommended that the changes take effect April 1, 2009. This will allow a notice to be sent in the next billing. The first quarter of 2009 would be billed using the flat rate system with users being billed $150.00 for the quarter. A meter reading would be done at the end of March and the consumption rate structure would begin April 15t, 2009. ~, FINANCIAL-: Although there will be no impact on the operating budget, an increase in workload for existing staff members for the maintenance and repairs to water meters is expected. In the past, water meters were repaired or replaced as time permitted. In 2009, an intensive repair program is scheduled to ensure that billing is not affected. PO<_ICIESILEGISLATION: i O.Reg 453!07 -Financial Plans Safe Drinking Water Act - O.Reg 188107 -Licensing of Municipal Drinking Water Systems Engineering and Environmental Services December 10, 2008 Report No. TES2008-12 Page 3 of 4 CtJNSULTATIONS: l Paul Gravelle, Treasurer Keith Mathieson, Director of Special Projects Association of Municipal Clerks and Treasurers of Ontario ~~ ATTACHMENTS: coNC~us1oN: Respectfully submitted: ~~._ Lisa McNiven, B.Sc., C.E.T. Manager of Engineering and Environmental Services SMT Approval 1 Comments: C.A.Q. Approval 1 Comments: ~~ ' ''~,` Engineering and Environmental Services December 10, 2008 Report No. TES2008-12 Page 4 of 4 ~.: ~~_ MEMORANDUM To: Mayor and Council cc: From: Jerry Ball Date: December 16, 2008 rTt~ i !'1? ~ rl l ~? (~~ Proud ~-Ie~~~ta~e, Excsti»~ F»ture R.M. File #: TES 2008-12 Roll #: Subject: Water Rate Structure -Change from Flat Rate to Consumption Based In response to questions raised at the December 10, 2008 Council meeting regarding the proposed water rate structure changes, the following information is provided. • Standard industry protocol for setting water rates includes using the average consumption over a three year period. Report TES2008-12 uses the three year average water consumption far Oro-Medonte water systems to determine the cost per cubic meter of water based on 2009 projected expenditures. • To address Council's concerns of ensuring that sufficient revenue is generated to cover costs related to the water systems and to ensure that the water systems maintain financial stability, a more conservative approach could be considered. Using the lowest annual consumption figure in the three year period -which is approximately 60,000 m3 lower than the three year average -and the projected 2009 expenditures, a rate of $1.90/m3 could be considered. At this rate, in order for a homeowner to achieve an annual bill similar to the current flat rate bill of $600 they would have to use 210 m3. From a billing prospective, with programming changes to the billing software, it is possible to bill on a projected annual bill system similar to the way that other utility companies do (e.g. hydro and gas}. For example, homeowners would be billed the quarterly infrastructure renewal fee plus'/a of their estimated annual water usage (based on the previous years bill). Far the fourth bill, we would reconcile their water usage. They would then be credited for any overpayment or charged for the balance owing. Staff would recommend that the quarterly consumption amount still be displayed on the quarterly bill so that residents would be aware of the amount of water they are using prior to the reconciliation payment period. To address Council's concern that homeowners will now pay $29 more per year for 105 m3 less water -attached is a chart showing the number of users, by subdivision, for varying ranges of water usage. Please note that the consumption numbers are from 2007 which included a summer with below average precipitation and "average to above average" temperatures. To address Council`s request to "phase" in the consumption based system -staff respond that the current system of a combination of flat rate and consumption rate charges has been in place for almost 10 years. One additional option would be to continue with the flat fee - increased to $645 per year (to cover increased operating costs in 2009) and decrease the allowable consumption to 300 m~. With a change in the way billing is presented so that quarterly reads would be documented on the bills so that homeowners could track their usage aver the year in preparation of a move to consumption based reading in 2010. Rate change information can be included in the North Simcoe News, the Parks and Recreation Brochure and in the January water bills in order to provide water system users notice of the upcoming rate changes. • Staff recommendations for the consumption rate and infrastructure renewal rate are contained in report TES2008-12. -2- 2007 Water Usage No. C7f homes in each usa e categor Total No. Of Subdivision 0-200 cu.m 200-260 cu.m 260-365 au.m aver 365 cu.m ICI Homes Horseshoe Ni hlands 70 47 90 108 3 315 Medonte Hills 90 21 15 15 0 141 Maplewood 17 9 14 11 0 51 Harbourwood 30 23 45 35 0 133 Crai hurst 10 12 22 7 0 51 Cantebur 2 1 10 4 0 17 Cedarbrook 7 17 0 0 0 24 F~obincrest 47 38 44 32 2 161 Warminster 93 52 32 28 2 205 Sugarbush 148 84 76 36 0 344 Shant Ba 30 23 45 85 1 183 Total 544 327 393 361 1625 33% 20% 24% 22% "2007 was a hot dry summer -consumption was higher than the average Subdivision No. Over 300 Cu.m Horseshoe Hi hlands 166 Medonte Hills 20 Maplewood 17 Harbourwood 62 Crai hurst 18 Cantebur 10 Cedarbrook 0 Fiobincrest 43 Warminster 45 Su arbush 75 Shanty Ba 107 Total 563 35°!° Tvu~ship Q~" r ~ } Proud Heritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: TES2008-13 WHOLE Lisa McNlven Meeting Date: Subject: Motion # December 17, 2008 Buffalo Springs Subdivision Roll #: (Gargano Development Corp.). R.M.S. File #: - Issuance of Certificate of Substantial Completion and L04-38406 Acceptance for the Line 9 North Road Improvement Works RECOMMENDATION{S): Requires Action X For Information Only It is recommended that: 1. THAT Report No. TES2008-13 be received and adopted. 2. THAT the Township of Oro-Medante issues the Certificate of Substantial Completion and Acceptance for the Line 9 North Road Improvement Works for the Buffalo Springs Subdivisian, dated December 2, 2008. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. THAT the Director of Transportation and Environmental Services be notified of Council's decision. 5. AND THAT the Developer be notified of Council's decision. BACKGROUND: The Township of Ora-Medonte entered into a Road Improvement Agreement with Gargano Development Corp. in June, 2008. The Agreement was for road improvements on Line 9 North, from the intersection with Horseshoe Valley Road to south of the proposed entrance of the Buffalo Springs subdivision. ANALYSIS: The Township Engineers, AECOM, have completed an inspection of the works for this agreement and are now recommending the issuance of the Certificate of Substantial Completion and Acceptance for the Road Improvement Works. Transportation and Environmental Services December 17, 2008 Report No. TES200&13 Page 1 of 2 Upon issuance of the Certificate, the developer will begin the two (2) year maintenance period for the Road Improvement Works. FINANCIAL: The securities in place have been reduced to cover maintenance related issues that may arise and for the cost of the placement of the final lift of asphalt on Line 9 North. POLICIES/LEGISLATION: CONSULTATIONS: AI Lees - AECOM Keith Mathieson - Director of Special Projects ATTACHMENTS: Certificate of Substantial Completion and Acceptance far the Line 9 North Road Improvement Works -Buffalo Springs Subdivision. CONCLUSION: The Township of Oro-Medonte can now proceed in issuing the Certificate of Substantial Completion and Acceptance for the Line 9 North Road Improvement Works. Respectfully submitted: ' Lisa McNiven, B.Sc., C.E.T. Manager of Engineering and Environmental Services SMT Approval /Comments: C.A.O. Approval /Comments: ~~ Transportation and Environmental Services December 17, 2008 Report Na. TES2008-13 Page 2 of 2 AECOM AECOM 10 CtteCkley Street, Barrie, oN, Canada l4N 1w1 T 705.721.9222 F 745.734.0764 www.aet~m.cotn TOWNSHIP ENGINEERS CERTIFICATE OF MUNICIPALITY PROJECT DEVELOPER FILE NO. Description of the Works: SUBSTANTIAL COMPLETION AND ACCEPTANCE _(Raad Improvements Agreement -Line 9 Northl Township of Oro-Medon#e Line 9 North from County Rd. #22 to Station 0+820 Schedule "A" to Bv-Law No. 2008-0841 .Gaetano Devetapment Corp. 12-08928-51 Road Improvements in the Township of Oro-Medonte consisting of. • Line 9 North from County Road #22 south to Station 4+924; a distant of 924 metres {3,018 feet) <. Totten Sims Hubicki Assoaates (1997) Limited is now doing business as AECOM. We, AECOM, notify the Municipality that the above mentioned works were inspected November 2448, and to the best of our knowledge and judgement are complete in accardanCe with the Road Improvement Agreement, except for the deficiencies below: • Item 2A7 Granular `A' Shoulder • Item 2.48 Surface Course Asphak HL-3 (44mm} We .hereby accep# these works for use and operation by the Municipality subject to the rectification of the above. noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is required by the Road Improvement Agreement and its Amendment The date of Substantial Completion and Acceptance is estabG h e Centifi as of December 2, 2008. Date: ~:~'32., ~' Signature: K:16928-511CertificafesiLine 9 North C.S.C. & A,doc MEMORANDUM To: Mayor and Members of Council cc: Robin Dunn, C.A.O. From: Jerry Ball Date: December 15, 2008 F ~ ~ ~ ~^.` . ~ t ,;. R.M. File #: Roll #: Subject: 2008 Capital Budget In the 2008 Capital Budget, there were various assignments that were identified as paving or resurfacing projects. As the 2008 asphalt tender pricing for paving prajects was very competitive, this made paving a kilometre of road less than the 2007 tender cost. Line 5 North from Hwy. #11, north to the 15/16 Sideroad, and Line 1 North from Hwy. #11, north to Ski Trails Road, were both existing hard surfaced roads that were budgeted for pulverizing and the application of a new slurry seal surface. Due to timing and scheduling, it was recognized in late fall that the Line 11 North project from Old Barrie Road to the 15/16 Sideroad would not be completed in 2008, creating a surplus of $272,000.00. With this surplus and the savings incurred from reduced dust control, Council verbally suggested upgrading the Line 5 North and Line 1 North projects to asphalt surfaces. Although these road sections were paved creating an over expenditure in each of the budget allocations for both projects, the total capital budget will be within the budget allocation. Therefore, it is recommended that Council pass a motion to ratify additional expenditure for the paving of Line 5 North from Hwy. 11, north to the 15/16 Sideroad, and Line 1 North from Hwy. #11, north to Ski Trails Road. Jerry 7vwnship o4f' ~v REPQRT Proud Heritage, Exritrtr~ Future Report No. To: Prepared By: DS 2008-082. Committee of the Whole Andria Leigh Meeting Date: Subject: Motion # December 17, 2008 Request far Extension of Draft Roll #: Plan Approval -Nouben R.M.S. File #: 010-4-087 D12 07313 RECOMMENDATION(S): Requires Action X For Information Only It is recommended: 1. THAT Report BP 2008-082 be received and adopted; 2. THAT Council approve the extension to the draft plan approval for Houben 43-OM-94003 for a period of one year; and, 3. THAT the applicant be advised of Council's decision. BACKGROUND: I The current Planning Act contains a provision wherein the approval authority can impose a lapsing of draft plan approval. This is useful in same instances where registration will not occur due to various circumstances. Without this `sunset clause', draft plans can remain open in perpetuity and form unrealistic growth forecasts on lands which may never be realized. There exist a number of draft approved plans of subdivision in the Township that did not originally have lapsing conditions imposed, all of which consist of residential units. In March of 2005, Council imposed a three year requirement for registration for those subdivisions. In February 2008 a report was presented to Council recommending the extension of these draft plan approvals for an additional two years; however Council, by resolution CW080227-14, granted a one year extension and therefore if the draft plan is not registered by February 27, 2009 or an additional extension is not granted by Council, the draft plan approval will lapse. The applicant's consultant for the Houben draft plan has submitted correspondence requesting a two year extension {Attachment #2) for the following reasons: The current economic situation is making it difficult to finance projects and depressing the market for new home sales; and DEVELOPMENT SERVICES December 17, 2008 Report No. DS2008-082 Page 1 of 4 2. To provide additional time to service the development through apse-servicing agreement (not yet approved) to reduce the amount of securities to be pasted with the Township and guaranteed through the banks. .. The purpose of this report is to analyze their request and make recommenda#ion to Council. ANALYSIS: In order to receive final approval from the Township and proceed to registration. of the plan of subdivision, the applicants are required to clear all conditions imposed by the approval authority and provide the appropriate clearance letters from the required agencies. Since the draft plan extension was granted by Council in February 2008, the applicant for the Houben draft plan and their consultant have been working on clearing .all of the draft plan conditions, and were subject to additional comments received in 2008 from the County of Simcae and the Ministry of the Environment. Currently the Township and the applicant are reviewing and revising the subdivision agreement with additional provisions being included for improvements to the water storage capacity for fire protection purposes to the satisfaction of the Fire and Emergency Services Department.. The engineering drawings for the draft plan were approved by the Township's engineering consultant in April 2008. The applicant's have been working diligently since the February 2008 extension in an effort to obtain the final approval before the 2009 lapsing date; however the timing required to complete revisions to the subdivision .agreement and have reviewed by the Township solicitor, past the required securities, and complete registration of the agreement may not all be able to occur before the February 2009 lapsing .date. However it is anticipated that the subdivision can be registered within an additional one year time period. FINANCIAL: n/a POLICIESILEGISLATION: Section 51 (32) of the Planning Act provides the ability for an approval authority to provide that approval lapses at the expiration of the time. period specified by the approval authority, being not less than three years. Section 51 {44) of the Planning Act provides the ability for the approval authority to withdraw the approval of a draft plan of subdivision or change the conditions of such approval at any time before the approval of the final plan of subdivision. Section 51 (33) provides the ability far the approval authority to extended the lapsing date of draft approval of a plan of subdivisionlcondominium. Notice of these changes is required to be given following .any decision to change conditions and is subject to the appeal process. Section E1.9 of the Official Plan "Existing Draft Plan Approved Residential Subdivisions" provides the fallowing policy: "A considerable number of vacant lots existed in Draft Approved Plans of Subdivision in the rural area on the date this Plan (the Official Plan) was adopted by Council. Some of these subdivisions are located in areas that have not been identified in this Plan as being appropriate for development since such DEVELOPMENT SERVICES December 17, 2008 Report No. DS2008-082 Page 2 of 4 development may have an impact on the rural character of the area on the cost effectiveness of providing municipal services. In addition, the development of a number of these subdivisions may have a cumulative negative impact on the natural heritage systems that this Plan is trying to protect. In this regard, it is the intent of Council to withdraw draft approval after an appropriate period of time has elapsed if a subdivision is not proceeding to the development stage in an expeditious manner." As stated above the applicant is clearly moving in an expeditious manner towards the final approval of the draft plan of subdivision in accordance with these policies. CONSULTATIONS: Director of Engineering and Environmental .Services Township consulting engineer Manager, Planning Services ATTACHMENTS: Attachment 1: Location Context map Attachment. 2: Jones. Consulting request for Draft Plan Extension CONCLUSION: On the basis of the above it is recommended that an extension of 1 year from the current lapsing date. of February 27, 2009 be granted to the applicant to allow for the final approval and registration of the subdivision. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval /Comments; C.A.O. Approval /Comments: DEVELOPMENT SERVICES December 17, 2008 Report No. DS2008-082 Page 3 of 4 ATTACHMENT 1: LOCATION MAP HOUBEN DRAFT PLAN OF SUBDIVISION DEVELOPMENT SERVICES December 17, 2008 Report No. DS2008-082 Page 4 of 4 ^~~~~-1 ~~~~~-, 2nd December 2008 t . ~~~~~~ ~./r~~~ VIA EMAIL ~~~~'~~ aleigh@oro-medonte.ca ~~~~~~ Andria Leigh ~~~ Director of Development Services ~«~~~ Township of Oro-Medonte .~,,,~, 148 Line 7 South Ora, ON LOL 2X0 705.487.2171 Dear Andria: Re: Request for Extension of to Draft Plan Approval (43-OM-94003) -Houben Subdivision 43T-94003 Our File: HOU - 04181-11 We act on behalf of the owner and developers of this site, Brenda Houben and Simcoe Canada Land Development Inc. After meeting with you last week and discussing the steps towards final registration, we are writing this letter to respectfully request an extension of the draft plan approval for the above referenced subdivision. We recognize that this request is occurring after already having asked for an extension in February 2008, however, since this time we have now basically cleared all outstanding conditions after late comments from the County of Simcoe and Certificate of Approval from the MOE. Most recently, we are finalizing the terms of the development agreement to reflect a request by Scott Cowden to improve water storage capacity in the vicinity of the site. Substantial progress hds been made with only a limited number of minor details to be addressed. While we anticipate that we will be able to undertake final registration wifihin the next year,. we are requesting a 2 year extension to the current draft plan approval Our request for a two year extension should not be considered frivolous for two main reasons. Firstly, the current economic situation is making it difficult to finance projects while at the same time depressing the market far home sales. Secondly, an additionai two years would allow far much of the servicing to be constructed under apse-servicing thus significantly reducing the amount of securities that would need to be guaranteed through the banks. Heod Office: Barrie Suite 100 • 300 Lakeshore Drive, Barrie, ON L4N OB4 705-734-2538 • 705-734-1056 fax Collingwood 243 Ste. Marie Street Collingwood, ON l9Y 3K6 705-446-3230 • 705-446-3240 fax Porn io Revi IS090U7:2400 CertHied www.jonesconsultina.com ~, We appreciate your continued patience with the realization of this development. We consider our request for an extension reasonable in light of current circumstances and progress made to date. If you have any questions please do not hesi#ate to contact me at 734.2538 ext. 250. Yours truly, THE JONES CONSULTING GROUP ITD. ~ ~`%~ Tim Cane Partner Senior Planner c: Brenda Hauben (via email] Igal Sudman (via email] Head Office: Barrie Collingwood Form 70 Rev 1 Suite 100 • 300 Lakeshore Drive, Barrie, ON L4N OB4 705-734-2538 • 705-734-1056 fax 243 Ste. Marie Street Callingwood, ON L9Y 3K6 705-445-3230 • 705-44b-3240 fax I50 9001:2000 Cerffffed www.ionesconsultino:com REPQJ4T ~~~~~n~~~~~~ { .~= Proud Heritage. Excitinv Future Report No. To: Committee of the Whole ,___<<_ Prepared By: DS 2008-084 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Site Plan Agreement and Motion # December 17, 2008. removal of Hold 2008-SPA-11 Roll #: (Lois and Beverley Crawford) R.M.S. File #: D11 38619 4346-010-009-050200 Lot 16, Plan 798, Oro; ORO-MEDONTE Being all of PIN 58559-0153 (LT) 29 O'Connell Lane RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2008-084 be received and. adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Lois and Beverley Crawford to permit the replacement of an existing deck at 29 O'Connell Lane. 3. THAT the Clerk prepares a By-law for Council's consideration to enter into a Site Plan Agreement with Lois and Beverley Crawford. 4. THAT the Clerk prepare a By-law for Council's consideration to remove the Holding Symbol from lands described as 29 O'Connell Lane, Lot 16, Plan 798 Oro; ORO- MEDONTE Being all of PIN 58559-0153 (LT). 5. AND THAT the owner be notified of Council's decision. BACKGROUND: The owner is proposing to replace an existing deck to the rear and construct a porch on the front of the dwelling. An application for a building permit has been received for the deck and porch. Since O'Connell Lane is not a municipal road, therefore, the applicant's dwelling does not have frontage on a municipal road which is constructed to full municipal standards, and is appropriately zoned "RLS (H}". As such, the owner must enter into a Site Plan Agreement prior to the removal of the Holding Symbol and issuance of a Building Permit. ANALYSIS: The subject lands are zoned Residential Limited Service (Hold) (RLS (H)) Zone; the Hold applies to certain lands within the municipality that do not front on a municipaNy-assumed road. Section 2.5.1 of Zoning By-law 97-95 provides that "no person shall use the land to which the letter (H) applies for any use other than the use which existed on the date this By-law was passed until the (H) is removed in accordance with the policies of the Official Plan and Planning Act, as amended." Permitted uses in the RLS Zone include single detached dwellings, DEVELOPMENT SERVICES Meeting Date December 1?, 2008 Report No. DS 2008-084 Page 1 of 4 accessory buildings, and boathouses. As such, the applicant's proposal to construct a deck and porch, would. constitute a permitted use once the Hold (H} provision is removed from the property. The proposed deck and porch would comply with all other setbacks as required by Zonin B -law 97-95 as amended. FINANCIAL: R~tA ~vtn POLICIES/<.EGISLATION: Township of Qro-Medonte Qfficial Plan Township of Oro-Medonte Zoning By-law 97-95 The Planning Act, Section 36 CONSULTATIONS: A Site Plan Control Technical Committee Meeting was held on December 3, 2008. No concerns were raised by Township staff at this meeting. The Lake Simcoe Region Conservation Authority {LSRCA) have indicted to Staff that they will issue the required permit from their office after the Site Plan Agreement has been completed. ATTACHMENTS: Schedule 1: Location Map Schedule 2: Context Map Schedule 3: Site Plan Agreement and Drawing CONCLUSION: This application to construct a replacement deck and porch, which is a permitted use and would comply with all requirements of the Residential Limited Service (RLS) Zone. It is recommended that Site Plan Application 2008-SPA-11 be approved. Respectfully submitted: ~~ ~--~ Reviewed by S~~Farquharson, B.URPL Intermediate Planner Glenn White, MCIP, RPP Manager, Planning Services SMT Approval /Comments: ^.~_e C.A.O. Approval /Comments: DEVELOPMENT SERVICES Meeting Date December 17, 2008 Report No. DS 2008-084 Page 2 of 4 SCHEDULE 1: LQCATIUIV MAP 2008-SPA-11 (CRAW FORD) w: /(~,j, /~ ~- GY'7 v.._ ~ ~ , ~}, ~. ~.~~ ~ _~_ r jjr . ( ~Y# LOCr'lTIO~! OF ---~ SUBJECT PROPERTY DEVELOPMENT SERVICES Meeting Date December 17, 2008 Report No. DS 2008-084 Page 3 of 4 SCHEDULE 2: CCJNTEXT MAP 200$-SPA-11 (CRAW FORD) SUBJECT LAND DEVELOPMENT SERVICES Meeting Date December 17 2008 Report No. DS 2008-084 Page 4 of 4 .. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-181 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Lois Elizabeth Crawford Beverley Jean Crawford described as lands as follows: t_ot 16, Plan 798 Being all of PIN 58559-0153 (t_T) 29 O'Connell Lane Roll # 4346-010-009-50200 Township of Oro-Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-t_aw No. 2008-069, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law Na. 200$-069; NOW THEREFORE the Council of the Township of Ora-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement an behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D'" shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof BY-LAW READ A FIRST AND SECOND TIME THIS OF , 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Hughes Clerk, J. Douglas Irwin APPENDIX "A" SITE PLAN AGREEMENT -between - L.OIS ELIZABETH CRAWFORD AND BEVERLEY JEAN CRAWFORD -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Lot 16, Plan 798 Being all of PIN 5$559-0153 (LT) 29 O'Connell Lane Roll # 4346-010-009-50200 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE December, 2008 By-Law No. 2008-181 THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Sectian 2 Covenants by the Township Sectian 3 Development Restrictions Sectian 4 Development Changes Sectian 5 Security Sectian 6 Compliance Section 7 Co-operation Sectian 8 Binding Effect Sectian 9 Severability of Clauses Sectian 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction r ~ -", r SITE PLAN CONTROL- AGREEMENT This Agreement made, in quadruplicate, this day of , 200 , in accordance with. Section 41 of the Planninct Act. BETWEEN: Lois ElizaL~eeth Crawford and Beverley Jean Crawford Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter caked the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit construction of a deck and porch on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-Law to provide for the designation of the lands as a "Site Plan Control Area"`; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legs{ description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d} The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcce. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f} The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreemen#, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shah be deemed to include the words "at the expense of the Owner„, unless specifically stated otherwise. The refundable deposit far expenses and actual cost shalt be $N/A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all TransferslDeeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the TransferlDeeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h} The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the TownshiplMinistry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit construction of a deck and porch described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVE<_OPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a} Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "8". b} [_ig_hting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c} Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419186, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals ftom the Ministry of Transportation, County of Simcoe and Township of Ora-Medonte. d} Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e} Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to insta(I and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f} Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional {I. C. & 1} and multi-unit locations {six {6} units and over} will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I Location and rnutti-unit residential location will be responsible far their own garbage and recycling disposal. g} ~andscaoing The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h} Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to saver the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule °D" to this Agreement (the "said Work"), the following securities: a} Cash in the amount of one hundred percent {100°fo) of the estimated cost of the said work, as approved by the Tawnship Engineer and Township Council, or: b) An irrevocable t_etter of Credit from a chartered bank, issued in accordance with the requirements of Schedule °E", with an automatic renewal clause in the amount of one hundred percent (100°to) of the estimated costs of the said works, and as approved by the Township Engineer. The t_etter of Credit shall be far a minimum guaranteed period of one (1) year, ar such time as the Township decides, and shall be renewed automatically, as necessary, thirty {30) days prior to expiration. c) The Tawnship reserves the right to accept or reject any of these attemative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shat{ submit an estimate of the cost of the works to the Tawnship Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d} Any Letter of Credit or security filed with the Tawnship is based upon the estimated cast of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Tawnship may be used as security far any item ar any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other casts incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e} Upan written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township ar its agent that the Owner's obligations under this Agreement have been completed, the Township will return said t_etter of Credit. f} If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one {21}day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Tawnship or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O. 200?, c. 25, as amended. 7. CO-0PERATIQN The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BMNDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABIt.ITY OF G!_AUSES Should any section, subsection, clause, paragraph, ar provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole ar any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, an behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly ar indirectly by reason of any work ar service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject mater of such action, suits, claims or demands was not caused intentionally ar through grass negligence on the part of the Township, its servants or agents orsub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seats under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DE<_IVERED ois Eliza Grawf }Owner } } } ~ 1\ } }Beverley rawford }Owner } } } } } The Corporation of the } Township of Oro-Medonte } } per: } } } } H.S. Hughes, Mayor } } } } J. Douglas Irwin, Glerk } SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and LEGAL DESCRIPTION OF LANDS Lat 16, Plan 79$ Being all of PIN 58559-0153 (LT) 29 O'Connell Lane Rall #4346-010-009-50200 ~. SCHEDULE "B" NdTE: It is understood and agreed that this Schedule forms part of the Sits Pian Agreement between the Township of Oro-Medonte and SITE PLAN Sits Plan Drawing is available from the Township of Oro-Medonte. ~, SCHEDULE "G" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Qra-Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate fat or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars (~2.f10} and the cast of preparation, execution and registration thereof, shah be borne by the Qwner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 (..ANDS TO BE CONVEYED TO THE TOWNSHIP NtA 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N!A ~o SCHEDULE "D" NOTE: It is understood and agreed that this Schedule farms part of the Site Flan Agreement between the Township of Oro-Medonte and ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE GONSTRUGTION ESTIMATE AMOUNT NiA LETTERS OF GREDIT AMOUNT Letter of Gredit to be provided by the Owner to ensure completion of all works required N/A under the terms of this Agreement, as Hated in Section 5 herein. 4i n ri '.i ` ~ ~ ty r ~ ~ j ~ `e ~ ~3 p ~ f b '^~ i .1t ~ N ~ J.... an ~„_ M H * _ ~ -~ -' wi O O ~ g _ O o_ ~ w ~, '~ ~ Sri .,frxa McOtr,Z£o2£N _ a W _r_~ ,LL`-~~~~~~- ~ tW) .f 4'011 (4},44'Oil M„64 ,lf exf N 1---~~ t 4NINY 4B 30N3tl3~13tl .. ~ I' ( ' ~ g ` t t ;,. v, N na ~ i~ m n W'~ K'1 :' 1.,, ~p y ~ D' ,~ f~ tl Q ~ ~ Y~1' q n = ~ ;~ a ~ ~ l'J z ~ 4 W~-- n 1' % 0 0 os ~ ' • W ,I9~jfbi (13S 6) Ob,l£oZ£ N '~ 1 V y r- R ~ s f a .''./ o " 41 ~ ~ x ttL'jN Z. 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N' O THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 200$-178 Being a By-law to remove the Holding symbol applying to lands located at 29 O'Connell Lane, Lot 16, Plan 798 Being all of PIN 58559-0153 (LT) Roll # 4346-010-009-50200 (Crawford) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1.Schedule `A5', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "29 O'Connell Lane, Lot 16, Plan 798, Being all of PIN 58559-0153 (LT}, Roll # 4346-010-009-50200" as shown on Schedule `A' attached hereto and farming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 17T" DAY OF DECEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Hughes Clerk, J. Douglas Irwin Schedule 'A' to Eby-I.aw No. 2t~0~-1?8 This is Schedule 'A' to By-Law 2008-178 passed the day of , 20118. Mayor Clerk H.S. Hughes J. Douglas Irwin Tt?WNSHIP QF CIRO-MEDONTE j ~~ ~~ ~ i ., ~~ r ~~' E ~~ r~) ~.~~ ~?.~ r~P{riw~t,~}~ fir'}- ~ SU B.iEC? PR6 PERTY- ?9 O'CONNELL LANE ~~~~ ~ ~`; ;;~ rowrvsr~lP o~ ono-n~~r~onrr~ -1 T .r ~, REPt~RT Report No. DS 2008-08fi To: Council Prepared By: Andria Leigh Meeting Date: December 17, 2008 Subject: Quarterly Building Statistics Motion # Summar Se t-Nov 2008 (Q3) Roll #: y, p R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only X It is recommended that: 1. Report No. DS 2008-086 be received. BACKGROUND: Historically, staff has reported statistics related to building. permit activity in the Township. The enclosed report is a 3rd quarter summary that has been generated for Council's information. As discussed in Report DS 2008-070 in October the intent moving forward in 2009 is to provide Council with monthly update reports of permit information. ANALYSIS: As Hated in the quarterly summary, the number of permits issued has decreased in comparison to 2007. Staff would also note that the permits fees collected during this quarter have also decreased in comparison to this same quarter in 2007. It should however be Hated that the total permit fees collected for 2008 continue to be higher than the 2007 comparison. The House demolition construction values identify a significant increase over the previous year, this is specific to the value of the demolition permit issued for the dwelling an Diane Court damaged by fire. FINANCIAL: nla DEVELOPMENT SERVICES DEPARTMENT Meeting Date December 17, 2008 Report P1o. DS 2008-086 Page 1 of 2 PO~ICIESI~EGIS~ATION: nla ~~ CONSULTATIONS: nla ATTACHMENTS: Building statistics summary chart for September-November 2008. CONCLUSION: The monthly summary reports beginning in January 2009 will be provided to Council on a monthly basis in order to provide Council with a more consistent tracking of permit information. Respectfully submitted: Rndria Leigh, MCIP, RPP Director of Development Services C.A.O. Comments:. C.A.O. Approval: Date: ~~ __ MENT SERVICES DEPARTMENT Meeting Date December 17, 2008 Report No. DS 2008-086 Page 2 of 2 11c -3 ~` °~~~ Township of Oro-Medonte =~• ~.'a ,- m ` r. „ , ,,~ts~ . , For the Quarter Ending November 2008 ~:: ~, . 2ooa 2007 This This Period To Date Period To Date Number of Premits Issued: 152 592. 223 664 Agr/Add/Reno/Demo 5 16 7 i6 Com/Ind/Pub 3 22 5 17 House Demolition 6 25 5 21 Pool 3 30 6 32 Renovation Septic 28 95 44 121 Septic Replace/Repair SFD House 16 62 28 72 SFDAdd/Reno/Dem 11 43 20 46 Signs 5 20 3 11 Small Projects 67 230 89 275 Tent 6 2 10 Other 8 43 14 43 2008 2007 Fees Collected: This Period To Date This Period To Date Building Permft Fee $85,727.68 $297,246.67 $107,341.90 $289,156.87 Septic Deposit $10,075.00 $45,395.00 $17,465.00 $57,215.00 Totals: $95,802.68 $342,641.67 $124,806.90 $346,371.87 Construction Value of Premits Issued For: ~ 2am Agr/Add/Reno/Demo This Period $120,500.00 $391,000.00 To Date $428,500.00 $728,000.00 Com/Ind/Pub This Period $110,000.00 $247,900.00 To Date $21,435,500.00 $826,969.00 House Demolition This Period $543,500.00 $76,000.00 To Date $626,000.00 $81,000.00 Pool This Pertod $58,000.00 $104,000.00 To Date $587,600.00 $698,000.00 Renovation This Period To Date Septic This Period $87,000.00 $22,000.00 To Date $209,350.00 $204,500.00 Friday December 05, 2008 3:19:46 PM (Mahon) Page 1 of 2 \~c, -`~ = `~ {~ "~°~ ~; -_ Township of Oro-Medonte ~~~ ~~ .r-2 ~~W ~'~ For the Quarter Ending ~. ,. November 2008 -~ :..:t ~~~ - 2ooe 2007 This This Period To Date Period To Date Septic Repiace/Repair This Period To Date SFD House This Period $5,829,000.00 $5,731,000.00 To Date $18,588,900.00 $17,276,000.00 SFDAdd/Reno/Dem This Period $740,840.00 $785,500.00 To Date $2,588,540.00 $2,352,222.00 Signs This Period $71,850.00 $30,000.00 To Date $119,150.00 $130,500.00 Small Protects This Period $1,265,917.00 $1,308,960.00 To Date $3,529,648.00 $2,954,659.00 Tent This Period $1,700.00 To Date $16,500.00 $1,700.00 Other This Period $0.00 $4,000.00 To Date $237,000.00 $10,000.00 Total Value of Permits To Date: $4s,3ss,sas.oo $25,263,550.00 Education Development Public To Date: $27,548,55 $33,668,01 Education Development Separate To Date: $8,287,48 $10,160,67 Simcoe County Development To Date: $147,649.61 $171,085.12 Friday December 05, 2008 3:19:46 PM (Marion) Page 2 012 p~/''~/~.~w ~f. U . ~' ~~"l'"Lwi/I'i l !~, ~~~ ~f j~2~~i~f~ L l(~T ~l f~~~~. (,.~.~ ~f ~~~~ i X+SL~L Report No. To: Prepared By: FD 2008 21 Committee of the Whole S. Cowden, Director Meeting Date: Subject: Motion # December 1 ~ 2008 A Proposal to charge fees for Roll #: Selected Emergency Services R.M.S, File #: RECC?MMENDATION(S): Requires Action ~ For Information t7nly~ !t is recc~rnrr~ended that: 1. That Report FD 2008-21 be received and adopted. 2. That Council approves the fees far service as follows: T e of Service Su ested Fee Additional fees Motor Vehicle Collision 3501hr per vehicle dispatched $175/hrivehicle second and subsequent hours Unauthorized Controlled _ __ - - - --_ $300 municipal law fine _ burnin Extinguishment of same $350/hr per vehicle dispatched ~1751hrlvehicle second and subse cent hours Nuisance Alarm caNs $30013r and subsequent in a ~~ calendar ear Water/ice Rescue $350fhr per vehicle dispatched _ _ _ _ .$175/hr/vehicle seGOnd and subse cent hours C3thcr non-statutory 3501hr per vehicle dispatched $1751hr/vehicle second res oases and subse cent hours Paid Duty responses Per Departmental Paid duty Pt~lic 3. That the Cleric bring forward the appropriate by-law for Council's consideration, 'BACKGROUND: The Fire and Emergency Services Department manages a wide range of community concerns. These include responses to fires of all types, vehicle collisions, entrapments FIRE AND EMERGENCY SERVlGES DEPARTMENT Meeting Bate: December 17 20118 Report No. FD 2008-21 Page 1 of 8 in vehicles and equipment, serious medical emergencies, off-road, an-water and Ice rescues and a wide range of other demands. Many of these response types have been added to address community needs and desires. Same of these, however, have maned rota the realm of negative impact an the cc~n~mur~ity in terrr~s cif the volume of calls. Responses cauered by the Fire Prevention and Protection Act deal with our responses to fire emergencies. There is also workload placed on staff and volunteers to respond to incidents relating to thaw who are not in compliance with this safety-oriented legislation. For the purposes of this report, responses like, `Burning complaints,' create undue workload fiar these staff and expense for the Township. There are also many issues which, while not part of our statutory responsibility, seem to fall squarely on the Fire Bernice in part due to the Type of equipment we historically have had on hand. The demand far services to these types of incidents have grown aver the years to the paint where the costs of maintaining the service are becoming onerous on the community. These costs should rightly fall an the individuals creating the demand. Ta date, the only fees collected far emergency response in the Township have been far emergency responses on Provincial roadways. Considered, `outside,' the municipality, these fees have been collected for many years with assistance from the Ministry of Transparkation to offset expenses far small municipalities. In 2407, the Department invoiced and received approxima#ely $35,000 far responses to Provincial Hwy's 11, 12, and 400. This report is intended to analyze these demands and the possibility and appropriateness of recovering casts to offset the expense of their management. ANALYSIS: Quite a number of municipalities in Ontario have moved over the past ten years or so to defray some of the expenses related to the operation of their emergency services. Some things that began years ago as a minor part of a fire services workload have expanded to the point that they are now a major porkian of our total workload. Tables 1 and 2 illustrate some of these issues and the amount of resources required to service them. For the purposes of this report, we are examining those incidents where a response is generated through a Cade contravention on the part of a person, or where services are being provided outside of our statutory requirements. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date. December 17 2008 Report No. FD 2008-21 Page 2 of 8 _~ 7`abfe t.~ Responses Cinder Review for po tentrai Fees for Service Response Type 2807 2006 2005 20U4 2003 Total by type Unauthorized Controlled Burning ~__~55__ ~ ~~~.~ ~,~_~.~~_ ~__~ 43 47 --~~~_288 Alarm system Malfunction 23 Z7 21 32 16 119 Carbon Munuxide Alarm 34 40 30 36 Z4 164 Power Lines down, arcing Z6 30 32 13 24 125 Motor Vehicle Collisions 179 1.47 127 1:18 12p 691 WaterJlce Rescue 4 4 2 2 2 14 Medically related responses ~ 77 63 7~~ 15{~ 178 547 Subject Calls per year 398 392 353 394 411 Total Calls for the year 558 564 528 588 574 These incidents, when combined, represent more than half of the total responses the Department manages each year. To determine how this is being handled by some of our neighbouring municipalities, we sen# a brief survey to every municipality in Simcoe County to determine their approach. Table 2, below, lists the responses received from the eight municipali#ies that responded to our request. 7`able 2: Municipsiifies Cottecfing Fees for Fire Services Responses in Simeon County Response Type ~ ~ ~ ~ `~ n ~ Z ~ ro ~ ao ~, g ~ ~ o ~« oo ,..~ ~ ~' ~, ..~ C:7 Unauthorized Controlled Burning Yes Ye~7 Yefi ~Y~s Yes Yes yes Nc~ Extinguishment of same No Yes Yes Yes Yes Yes No No Nuisance Fire alarm responses No Yes Yes Yes Yes Yes Yes No Carbon Monoxide Alarm No No No No No No No No Power Lines down, arcing No No Na No No Nc~ No No Iblotor Vehicle Collisians~#ires Yes Yes Yes' Ye~~ Yes` Yes Ye~~ Yes' Waterflce Rescue Yes' No Noy Nos NJA Yesb Nos I`dfA 1. Charges for all MVC's resident and non_resident, 2. Charges for MVG's to non-residents only., ~. Charges for MVC's only on Provincial Roadways ~, Charges non-residents far car fires; charges Residents and Non_Reside nts for MVC's; ~. Performs share-based wa#er rescue; 6. Performs beat-based water rescue; 7. Enforcement of the bylaw is managed by Municipal Law Enforcement FIRE AND EMERGgNCY SERVICES DEPARTMENT Meeting Date: December 17 2U08 Report No. FD 21308-21 Page 3 of 8 In Table , we have takE~n the information gathered from Tables 1 and ~ and projected revenue generation based on adopting fees similar to those charged in the subject municipalities. We have not included responses to medical emergencies ar dawned power lines in this Fee Table largely due to it being `uncharted territory,' far fees with other municipalities. We have also made some projections of the number of a particular type of response that may be subject to a fine or fee. Far instance, a response to a, `Burn complaint,' does not always result in the finding of a violation of the Fire Gode. Mence, no fine ar fee would result. ~'ararrteters for the new tees We have been investigating how other municipalities have been justifying fees and how they've administered permit systems far issues such as open air burning. Qpen air burning Many of our neighbouring munlclpa(itles operate a `permit,' system to manage open air burning in their communities. Some issue permits on an annual basis, some issue 3- day permits. Same charge fees that range from $5 to $20 for a permit. In casual discussion with Council, we believe that there is not support for this type of system. We believe a permit system for this issue will generate significant workload with little benefit. The municipalities with permit systems are dealing with similar numbers of complaints to C?ra-Medonte. We are proposing to apply the Clntario Fire Gode prescriptions in the same manner as we have been doing for several years, The Fire Cade allows small fires for cooking purposes. It allows fires far other reasons with the permission of the Ghief Fire C}fficial. This requires anyone wishing to burn off wood or other debris to call the Fire Dept. and explain their plans. If the plan is realistic and safe, they are given permission on a case- by-case basis. This provides us the opportunity to give fire safety information without the process of issuing written permits. The resident does not have to attend Fire HC?, which is also convenient for them. The Department receives many complaints each year under the category of a, `Burning Gomplaint.' Gurrently the initial response to these incidents is handled by either the full time staff or by an Officer from the local Fire Station. Sorrietimes we find that the person i~ obeying the rules, but we also find many occasions where the fire is not being r~r~nayod 5~lely, is iar~ducing copious quantities of smoke that is irritating neighbours ar has started a fiire far too large to be managed properly. For those found in contravention, they are provided two options: If the fire is relatively small they can extinguish the fire themselves or for larger fires, the Fire Dept. will attend and extinguish it. Calling out a fire statlan casts the Township an average of $400. This cast under the new bylaw will be placed on the individual starting the fire. FIRE ANp EMERGENCY S~RViCES CtEPARTMNT Meeting bate: C?ecemt~er 17 20b8 Report No. FD 2008-21 Page 4 of 8 * ~''atar Vehicle Ca1lisians ~`MVC'sJ Motor Vehicle Collisions are one third of our Departments' workload. With two major highways and hundreds of kilometres of Township roads, MVC's are a major demand to the Department. Each MVC is a potential medical emergency, a potential entrapment, an environmental issue, and a safety concern to these invoivecl and anyone in the immediate area of the incident. The full extent of the emergency cannot be determined untr`I we have fire fighters on the scene to assess the situation. Each MVC response requires the closest Pumper and Tanker, plus the closest Rescue, Emergency calls where the caller notes that entrapment has occurred also received response of one of the departments' senior officers [Chief or Deputyj. MVC's are one of our more costly services in terms of the equipment, vehicles and training required tt~ pr~-perly rt~a€iage ll-~e irtt;idertt. Currently, we bill for every incident that occurs on a Provincial roadway. The MTO tracks these incidents and provides billing and collection services, distributing the charges amongst the owners of the vehicles involved and ensuring that infrastructure damaged in the incident such as guardrails, light standards and signage is paid for and replaced. As noted in Table 2 several of our neighbor municipalities and many in Ontario have extended this program to municipal roads. Because of the draw on resources due to MVC's in Oro-Medonte, we are proposing the same, Fire Fighters on scene will collect the required owner and insurance information for the Township to act on to recoup our costs using the same rates paid by MTO. This will require the Township to manage billing, tracking and collection of these fees, the costs of which are discussed below. * lcefWater Rescues Like MVC's Ica and Water Rescues onto bodies of water like Lake Simcoe are in fact outside our municipal boundaries. This valuable service is also an expensive one which is both equipment and labour intensive. Our prapusai, then, is to charge fees similar to those we charge for MVC's to recover some of the costs involved. • Nuisance Alarr»s Alarm systems are an ever more common technology. These have long been required in larger buildings, but are now very common in residences. Regardless of whether i"iRE AND EMERGENCY SERVICES DEPARTMENT Meeting Dater December 17 2008 Report No. ;=D 2008-21 Page 5 of 8 these are i~~ place as a result c7f Re~ul~tion or choice, these systems must be properly maintained by the C?wner to prevent false alarms. While not a major issue for Ciro-Medonte, nuisance alarms create a number of challenges for the Fire Service. Repeated, `false alarms,' at an address cause a problem we call, `Call filtering,' where our volunteers, when hearing another call for, `Alarms ringing,' at this address opt not to respond because, `it's just another false alarm.' This is a dangerous precedent that will delay effective response when a bona fide incident occurs. We actively work with our staff to prevent `call filtering,' from becoming an issue. Property owners must also do their part to ensure this problem does not occur. We propose, then, that a charge of $~00 per vehicle dispatched is levied on property owners for the third and subsequent false alarms in a calendar year. This will result in a fine of 9-1204 per instance once the threshold has been met. This is ample inducement for property owners to maintain their alarm systems. We note that Malicious False Alarms and Accidental alarms, which are instances where the system has been triggered deliberately or through some accidental event are not part of this bylaw. C}ur aim is to ensure that the system is properly maintained. Table 3: Projections of revenue from selected Emergency Respr~nses Response Type Unauthorized Controlled Burning Extinguishment n# same Nuisance Alarms Motor Vehicle Collisions Waterj#ce Rescue Total by year 2(107 __. ~.~ ~ . Eligible _.~ ..a ww ~ . Net . . Avg Fee Extension 55 ~ 75~ _. ~ ____,_w _ 42.25 . . ~_~ ..~.~..~_~.__ _._r _ S 340.44 .. _ _.__._ $ __._. _ .__.~.._.v 12.375.04 55 50% 27.5 . .$ 300.04 $ 8,250.00 23 10°~b 2.3 $ 300.44 $ 690.00 179 l0U% 1 /'3 $ /Utl.(?U $ 125,344.OQ 4 140 4 $ 2,1.00.40 8,40{1.44 316 5 155,030.00 In 24C}7, the Department collected $48,648.49 and will collect a similar amount this year from emergency response to MVC's on provincial roadways. Finally, it would be good practice to leave some room for the discretion of staff far the collection of fees in instances Chet do not #all within a currently defined area. Things such as non-emergency standby's, Fire watch standby's and paid duty events are areas where the Department can recoup expenses, but are not of the, `bread and butter,' of our workload. For the response fees we currently collect for attending emergencies on Provincial Rr~adways, tl~e Ministry of Transportation provides administration and collection services at no cost to the Township. The MT4, using information from our reports and from the C}PP, identifies the operators of the vehicles, assigns the related charges and bills them to the vehicle owners. In most cases, of course, these fees are paid by the Insurers of the vehicles inuolved. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: Decennber 17 2fles Report No. FD 2U08-21 Page 6 of 8 l ~~ Arty cor~sideratlon for addltlonal fees should include provlslon for the appropriate staff time to track and collect them. Outside of the MTO-managed fee collection, the fees outlined in this report, if adopted, will require in-house administrative management including invoicing and collections. Once a fee schedule has been adopted by Council, we suggest a brief study of the administrative requirements is made by this Department and the Treasurer to devise a plan to implement the invoicing and collection portions of this program. Once Council has determined the level and type of charges, we will provide a report on the administrative requirements. As a point of consideration, in brief conversation with the Treasurer, we estimated that costs between 20-30% of the revenue collected in administrative expenses should be expected. FINANCIAL: if accepted in full, this package of fees will increase revenues to the Township by 40Q% from current levels. Year Revenues collected 2307 ._ X48,648' 2Qfl£3 ', $3E3,1571 2QQ9 $155,830 1. Year to date; 2. Projected. Expenses relating to the collection of these tees as outlined in, `Analysis,' above. POLICIES/LEGISLATION: CONSULTATIONS: CAO Treasurer Various Simcoe County Municipalities ATTACHMENTS: i None CONCLUSION: FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: December 17 2008 Report No. FD 2008-21 Page 7 of 8 °; r°s rrrert~ency Services provide a broad ranee of services to the community not specifically-mandated by legislation. The demand far same of these responses have elevated to levels such that they now represent significant workload. Using a template far billing far these services the Township can begin to charge users of these services in a bid to defray casts. T e of ~enrice Suc~~ested 1=ee Additional fees Matar Vehicle Collision ~fi3~0/hr per uehicle dispatched $175/hrlvehicle second and subse cent hours Unauthorized Controlled $300 municipal law fine burnin Extinguishment of same $350Jhr per vehicle dispatched $175/hrlvehicle second and subse uent hours Nuisance Alarm calls X3001 ~~ dr~tl subsequent annual) Waterllce Rescue $3~0/hr per vehicle dispatched $175/hrlvehicle second and subse cent hours {ether non-statutory 9~350lhr per vehicle dispatched ;175/hrlvehicle second ! res anses _ and subsequent hours Paid Duty responses Per Departmental Paid duty Palic There is the potential to create an increase in revenue of 200°l~ aver current levels. Council may opt to adopt all these Fees or can target speci#ic portions #ar enactment. As noted in Table 2, there are differing approaches to recouping expenses among the municipalities that responded to the survey. There are casts of eollectian for this revenue in the form of Accounting, Invoicing and Collections to ensure the fees are paid. These expenses may roughly equate to 20- 30°lo Of the revenue co[Iected. Respectfully ski ii `~ r' ~ ~5 ~` SCOtt P. Cawcien Director, Fire and Emergency services _._ mments:~ C.A.O. Approval / G©mments: ,1~lRE AND EMERGENCY SERVICES DEPARTMENT Meeting date; December 17 2008 Report No. FD 2008-2'1 Page 8 €rf 8