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11 26 2008 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Council Chambers Wednesday, November 26, 2008 TIME: 7:00 p.m. 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Haugh Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Scott Cowden, Director of Fire & Emergency Services; Shawn Binns, Director of Recreation and Community Services; Gary Skelding, Chief Municipal Law Enforcement Officer; Tamara Obee, Human Resources Officer; Janette Teeter; Deputy Clerk Also Present: None. 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C081126-1 Moved by Coutanche, Seconded by Allison Be it resolved that the following items be added to the agenda for consideration: 11. REPORTS OF MEMBERS OF COUNCIL: a) Deputy Mayor Hough, re: County of Simcoe Update. 17. IN-CAMERA ITEMS: d} Andria Leigh, Director of Development Services re: Property Matter (TRY Recycling). e) Robin Dunn, Chief Administrative Officer re: Legal Matter (2 Oak Ridge Road). f) Robin Dunn, Chief Administrative Officer re: Personnel Matter (Leave of Absence}. g) Councillor Allison, re: Personal Matter (Oro-Medonte Community Centre Incident). Carried. 4. ADOPTION OF AGENDA Motion No. C081126-2 Moved by Agnew, Seconded by Evans Be it resolved that the agenda far the Council meeting of Wednesday, November 26, 2008 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL-: a) Minutes of Council Meeting of November 12, 2008. Motion No. C081126-3 Moved by Allison, Seconded by Coutanche Be it resolved that the minutes of the Council meeting held on November 12, 2008 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUB<_IC MEETINGS: None. 9. DEPUTATIONS: None. Page 2 Council Meeting Minutes- November 26, 2008 10. REPORTS OF MUNICIP~4L OFFICERS: a) Report No. FD 2008-18, Scott Cowden, Director of Fire and Emergency Services re: Life and Disability Insurance for Volunteer Firefighters [from November 19, 2008 meeting. Motion No. C081126-4 Moved by Crawford, Seconded by Agnew Be it resolved that the memorandum correspondence dated November 26, 2008 and presented by Tamara Obee, Human Resources Officer, re: VFIS Insurance Renewal be received. Carried. Motion No. C081126-5 Moved by Coutanche, Seconded by Allison Be it resolved that 1. Report Na. FD 2008-18, Scott Cowden, Director of Fire and Emergency Services re: Life and Disability Insurance for Volunteer Firefighters be received and adopted. 2. And Further That the Township increase the level of Life and Disability as outlined in Report No. FD 2008-18. Carried. b) Scott Cowden, Director of Fire and Emergency Services re: correspondence dated November 13, 2008, County of Simcoe, Simcoe County Multi- Disciplinary Chemical, Biological, Radiological and Nuclear Incident Response Team. Motion No. C081126-6 Moved by Evans, Seconded by Crawford Be it resolved that 1. Report No. FD 2008-19, Scott Cowden, Director of Fire and Emergency Services re: County of Simcoe Mutual Aid Hazardous Materials Response Training be received and adopted. 2. That funds of $10,700 for training of Oro-Medonte Fire Services personnel to participate in the County Program be approved from the 2009 Operating budget; 3. And Further That the County of Simcoe be advised of our participation in the program. Carried. Page 3 Council Meeting Minutes- November 26, 2008 c} Gary Skelding, Chief Municipal Law Enforcement Officer, re: Draft By-Law No. 2008-171, re: A By-Law to Provide for Maintaining of Land in a Clean and Clear Condition and to Repeal By-Law No. 2005-126. Motion No. C081126-7 Moved by Allison, Seconded by Cautanche Be it resolved that the verbal information presented by Gary Skelding, Chief Municipal Law Enforcement Officer, re: Draft By-Law No. 2008-171, A By-Law to Provide far Maintaining of Land in a Clean and Clear Condition and to Repeal By- Law No. 2005-126 be received; and further that an updated draft by-law be brought forward for Council's consideration. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Deputy Mayor Hough, re: County of Simcoe Update. Motion No. C081126-8 Moved by Evans, Seconded by Crawford Be it resolved that the verbal information presented by Deputy Mayor Hough re: County of Simcoe Update be received. Carried. 12. REPORTS OF COMMITTEES: a} Committee of the Whole minutes, meeting held on November 19, 2008. Motion No. C081126-9 Moved by Crawford, Seconded by Evans Be it resolved that the minutes of the Committee of the Whole Meeting held an November 19, 2008 be received and further that the recommendations therein be adopted. Carried. Page 4 Council Meeting Minutes- November 26, 2008 b) Planning Advisory Committee minutes, meeting held on November 24, 2008. Motion No. C081126-10 Moved by Coutanche, Seconded by Allison Be it resolved that the draft minutes of the Planning Advisory Committee meeting held on November 24, 2008 be received. Carried. c) Committee of Adjustment minutes, meeting held on November 20, 2008. Motion No. C081126-11 Moved by Agnew, Seconded by Crawford Be it resolved that the draft minutes of the Committee of Adjustment meeting held on November 20, 2008 be received. Carried. Motion No. C081126-12 Moved by Crawford, Seconded by Evans Be it resolved that the Committee of Adjustment be advised to proceed in accordance with their authority for the consideration of boundary adjustment and lot creation applications for the Indian Park Association lands, Applications 2008- 8-47 and 2008-B-4$. Carried. Page 5 Council Meeting Minutes- November 26, 2008 13. CONSENT AGENDA: a) John Waite, Chair, C}rillia & Area Community Physician Recruitment & Retention Committee re: Municipal Funding Request - 2009. Staff Recommendation: Receipt and Refer to 2009 Budget Deliberations. b) Sandra Trainor, Project Manager, Simcoe County Farm Fresh Marketing Assoc., correspondence dated November 15, 2008 re: Funding Support Request. Staff Recommendation: Receipt and Refer to Oro-Medonte Environmental Group Advisors (OMEGA). c) Lake Simcoe Region Conservation Autharity, minutes of meeting held on September 26, 2008; Board meeting highlights, November 14, 2008; Annual General Meeting Change Notice, Friday, January 23, 2009. Staff Recommendation: Receipt. Motion No. C081126-13 Moved by Allison, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) John Waite, Chair, 4rillia & Area Community Physician Recruitment & Retention Committee re: Municipal Funding Request - 2009. Received and Referred to 2009 Budget Deliberations. b) Sandra Trainor, Project Manager, Simcoe County Farm Fresh Marketing Assoc., correspondence dated November 15, 2008 re: Funding Support Request. Received and Referred to Oro-Medonte Environmental Group Advisors (OMEGA). c) Lake Simcoe Region Conservation Authority, minutes of meeting held on September 26, 2008; Board meeting highlights, November 14, 2008; Annual General Meeting Change Notice, Friday, January 23, 2009. Received. Carried. Page 6 Council Meeting Minutes- November 26, 2008 14. COMMUNICATIONS: a) Michael Ballantyne, Manager, Polar Bear Window & Door Manufacturing Ltd., correspondence dated November 14, 2008 re: Sign Permit Application. Motion No. C081126-14 Moved by Evans, Seconded by Agnew Be it resolved that the correspondence dated November 14, 2008 from Michael Ballantyne, Manager, Polar Bear Window & Door Manufacturing Ltd., re: Sign Permit Application be received and further that the applicant be advised that their request does not comply with the Township's current sign by-law. Carried. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: Motion No. C081126-15 Moved by Coutanche, Seconded by Allison Be it resolved that we do now go In-Camera at 9:20 p.m. to discuss Personal, Personnel, Property and legal Matters. Carried. Motion No. C081126-16 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise and Report from In-Camera at 10:59 p.m. Carried. Page 7 Council Meeting Minutes- November 26, 2008 Motion No. 0081126-1 ~ Moved by Crawford, Seconded by Evans Be it resolved that Rule 3.6 of Procedural By-law 2007-136 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 11:00 p.m. Carried. Motion No. 0081126-18 Moved by Crawford, Seconded by Evans Be it resolved that we do now go In-Camera at 11:00 p.m. to discuss a Personnel Matter. Carried. Motion No. 0081126-19 Moved by Crawford, Seconded by Agnew Be it resolved that we do now Rise and Report from In-Camera at 11:14 p.m. Carried. a) Mayor H.S. Hughes re: Personal Matter (13 Mohawk Heights). Motion No. 0081126-20 Moved by Evans, Seconded by Crawford Be it resolved that 1. The confidential correspondence received November 19, 2008 and confidential verbal information presented by Mayor H.S. Hughes re: Personal Matter (13 Mohawk Heights) be received. 2. That the Township waives the interest charges. 3. That the outstanding balance be paid in full by December 1, 2010 4. And Further That the applicant be advised of Council's decision. Carried. Page 8 Council Meeting Minutes- November 26, 2008 b) Rabin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire Dept.}. Motion No. C081126-21 Moved by Allison, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Rabin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire Dept.} be received. Carried. c} Rabin Dunn, Chief Administrative Officer, re: Personnel Matter (Compensation and Performance Management} [from November 19, 2008 meeting]. Motion No. C081126-22 Moved by Agnew, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Compensation and Performance Management) be received. Carried. d} Andria Leigh, Director of Development Services re: Property Matter (TRY Recycling}. Motion No. C081126-23 Moved by Coutanche, Seconded by Allison Be it resolved that the canfidential correspondence dated November 26, 2008 and confidential verbal information presented by Andria Leigh, Director of Development Services re: Property Matter (TRY Recycling} be received. Carried. Page 9 Council Meeting Minutes- November 26, 2008 e) Rabin Dunn, Chief Administrative Officer re: Legal Matter (2 Oak Ridge Road). Motion No. C08112fi-24 Moved by Crawford, Seconded by Evans Be it resolved that the confidential correspondence received November 21, 200$ and confidential verbal information presented by Robin Dunn, Chief Administrative Officer and Andria Leigh, Director of Development Services re: Legal Matter (2 Oak Ridge Road) be received. Carried. f) Robin Dunn, Chief Administrative Officer re: Personnel Matter (Leave of Absence). Motion No. C08112fi-25 Moved by Allison, Seconded by Coutanche Be it resolved that the confidential correspondence dated November 24, 2008 and confidential verbal information presented by Rabin Dunn, Chief Administrative Officer re: Personnel Matter (Leave of Absence) be received; and further that staff be authorized to prepare the appropriate documentation to facilitate the request. Carried. g) Councillor Allison, re: Personal Matter (Oro-Medonte Community Centre Incident). Motion No. C081126-26 Moved by Crawford, Seconded by Evans Be it resolved that the confidential correspondence dated November 23, 2008 and confidential verbal information presented by Councillor Allison and Shawn Binns, Director of Recreation and Community Services re: Personal Matter (Oro- Medonte Community Centre Incident) be received. Carried. Page 10 Council Meeting Minutes- November 26, 2008 18. BY-LAWS: a} By-Law No. 2008-157 A By-Law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Glubs Local Snowmobile Club, Orillia District Snowmobile Club for the 200812009 and 200912010 Seasons and to Repeal By-law No. 2007-134 [from November 12, 2008 meeting, Third Reading Only]. Motion No. C081126-27 Moved by Coutanche, Seconded by Allison Be it resolved That By-Law No. 2008-157 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b} By-Law No. 2008-161 A By-Law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Adam Joseph Duivenvoorden described as lands as follows: Part of Lot 15, Concession 5 (Oro) Being Part 1 of Plan 51 R-35353, Being all of PIN #58525-0173 (Lt) Roll #4346-020-002-07710, Township of Oro-Medonte, County of Simcoe and to Repeal By-Law No. 2008- 115. Motion No. C081126-28 Moved by Crawford, Seconded by Agnew Be it resolved that a By-Law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Adam Joseph Duivenvoorden described as lands as follows: Part of Lot 15, Concession 5 (Ora} Being Part 1 of Plan 51 R-35353, Being all of PIN #58525-0173 (Lt} Roll #4346-020-002-07710, Township of Oro-Medonte, County of Simcoe and to Repeal By-Law No. 2008-115 be introduced and read a first and second time and numbered By-Law No. 2008-161. Carried. That By-Law No. 2008-161 be read a third time and finally passed, be engrossed by the Glerk, signed and sealed by the Mayor. Carried. Paget t Council Meeting Minutes- November 26, 2008 c} By-Law No. 2008-163 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Orval E. Hutchinson for Snow Removal for 2008/2009, 2009/2010 at Shelswell Park (Tender RC2008-05}. Motion No. C081126-29 Maned by Allison, Seconded by Coutanche Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Orval E. Hutchinson for Snow Removal for 2008/2009, 200912010 at Shelswell Park (Tender RC200$-05} be introduced and read a first and second time and numbered By-Law No. 2008-163. Carried. That By-Law No. 2008-163 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. d} By-Law Na. 2008-164 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and 1588429 Ontario Limited O/A Ron Burton & Sons for Snow Removal for 200812009, 200912010 at the Moonstone Fire Hall {Tender RC2008-05}. Motion No. C081126-30 Moved by Evans, Seconded by Crawford Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and 1588429 Ontario Limited O/A Ron Burton & Sons for Snow Removal for 2008/2009, 2009/2010 at the Moonstone Fire Hall (Tender RC2008-05) be introduced and read a first and second time and numbered By-Law No. 2008-164. Carried. That By-Law No. 2008-164 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 Council Meeting Minutes- November 26, 2048 e) By-Law No. 2008-165 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Daly Custom Landscaping for Snow Removal for 200812009, 2009-2010 at the Oro-Medonte Administration Office (Tender RC2008-05). Motion No. 0081126.31 Moved by Coutanche, Seconded by Allison Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Daly Custom Landscaping for Snow Removal for 2008/2009, 2009-2010 at the Oro-Medonte Administration Office (Tender RC2008-05) be introduced and read a first and second time and numbered By- Law No. 2008-165. Carried. That By-Law Na. 2008-165 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. f) By-Law No. 2008-166 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Evergreen Landscaping for Snow Removal for 2008/2009, 200912010 at Sweetwater Park (Tender RC2008-05). Motion No. 0081126-32 Moved by Crawford, Seconded by Evans Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Evergreen Landscaping for Snow Removal for 2008/2009, 2009!2010 at Sweetwater Park (Tender RC2008-05) be introduced and read a first and second time and numbered By-Law No. 2008-166. Carried. That By-Law No. 2008-166 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 Council Meeting Minutes- November 26, 2008 ~' , g) By-Law No. 2008-167 A By-Law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe Homire Subdivision, Part of Lot 5, Concession 14 (Medonte), Township of Oro- Medonte 43-OM-90046. Motion No. C081126-33 Moved by Allison, Seconded by Coutanche Be it resolved that a By-Law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe Homire Subdivision, Part of Lot 5, Concession 14 (Medonte}, Township of Oro-Medonte 43-OM-90046 be introduced and read a first and second time and numbered By-Law No. 2008-167. Carried. That By-Law No. 2008-167 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. h) By-Law No. 2008-168 A By-Law to Amend, By-Law No. 2007-100, "A By- Law to Establish a Technical Support Group" entitled Oro-Medonte Environmental Group Advisors (OMEGA). Motion No. C081126-34 Moved by Agnew, Seconded by Crawford Be it resolved that a By-Law to Amend, By-Law No. 2007-100, "A By-Law to Establish a Technical Support Group" entitled Oro-Medonte Environmental Group Advisors (OMEGA) be introduced and read a first and second time and numbered By-Law No. 2008-168. Carried. That By-Law No. 2008-168 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 14 Council Meeting Minutes- November 26, 2008 ,~ i} By-Law No. 2008-169 A By-Law to Amend By-law No. 2007-021, "A By- Law to Appoint Representatives to Various Committees/ Organizations and Technical Support Groups". Motion No. CO$1126-35 Moved by Cautanche, Seconded by Allison Be it resolved that a By-Law to Amend By-law No. 2007-021, "A By-Law to Appoint Representatives to Various Committeesl Organizations and Technical Support Groups" be introduced and read a first and second time and numbered By-Law No. 2008-169. Carried. That By-Law No. 2008-169 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. j} By-Law No. 2008-170 A By-Law to Amend By-Law No. 2007-015, "A By- Law to Appoint Representatives to Various Committees! Organizations". Motion No. C081126-36 Moved by Agnew, Seconded by Evans Be it resolved that a By-Law to Amend By-Law No. 2007-015, "A By-Law to Appoint Representatives to Various Committees/ Organizations" be introduced and read a first and second time and numbered By-Law No. 2008-170. Carried. That By-Law No. 2008-170 be read a third time and finally passed, as amended to remove Section 2 and that the subsequent sections be re-numbered accordingly, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 Council Meeting Minutes- November 26, 2008 .. 19. CONFIRMATION BY-LAW NO. 2008-160 Motion No. C081126-37 Moved by Allison, Seconded by Coutanche Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, November 26, 2008 be introduced and read a first and second time and numbered By-Law No. 2008-160. Carried. That By-Law No. 2008-160 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT Motion No. C081126-38 Moved by Evans, Seconded by Agnew Be it resolved that we do now adjourn at 11:24 p.m. Carried. Cle , J. as in Page 16 Council Meeting Minutes- November 26, 2008