12 03 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, December 3, 2008 TIME: 9:05 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor Jahn Crawford
Councillor Dwight Evans
Regrets: Councillor Terry Allison
Staff Present: Rabin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
FinancelTreasurerlDeputy CAO; Doug Irwin, Director of Corporate
ServiceslClerk; Andria Leigh, Director of Development Services;
Jerry Ball, Director of Transportation and Environmental Services;
Scott Cowden, Director of Fire & Emergency Services; Tamara
Obee, Human Resources Officer
Also Present: John Harmsworth, Nano Manias
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW081203-1
Moved by Evans, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Agnew, re: Lauder Road Update.
b) Mayor H.S. Hughes, re: Mailbox Policy.
c) Deputy Mayor Hough, re: Line 4 Update.
d) Councillor Coutanche, re: Fire Coverage, Scarlett Line.
e) Councillor Coutanche, re: Line 2 North Barricades.
13. IN-CAMERA:
b) Deputy Mayor Hough, re: Legal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CWO$1203-2
Moved by Nough, Seconded by Coutanche
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, December 3, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL. NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Nottawasaga Valley Conservation Authority, Press Release dated November 14,
2008 re: Conservation Champions Recognized for Engaging Their Communities.
Staff Recommendation: Receipt.
b) Keith Sherman, Co-ordinator, Severn Sound Environmental Association,
correspondence dated October 23, 2008, re: Budget Request for the Severn
Sound Environmental Association Agreement - 2009; Strategic Plan.
Staff Recommendation: Receipt and Refer to 2009 Budget Deliberations.
c) Wayne Wilson, CAOlSecretary-Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated October 22, 2008 re: Preliminary 2009 NVCA
Budget -Service Level.
Staff Recommendation: Receipt and Refer to 2009 Budget Deliberations.
d) Mark Valcic, Director of Corporate Services, Lake Simcoe Region Conservation
Authority, correspondence dated October 7, 2008 re: LSRCA Projected Multi
Year Program and Related Funding Requirements.
Staff Recommendation: Receipt and Refer to 2009 Budget Deliberations.
e) Robert Todd, Ministry of the Environment, correspondence dated November 18,
2008 re: Notification of Application far Permit to Take Water, Mount St. Louis
Moonstone Ski Resort Ltd.
Staff Recommendation: Receipt.
f) Midland Public Library, Special Building CommitteelBoard, minutes of
September 17, 2008 meeting.
Staff Recommendation: Receipt.
g) Midland Public Library Board, minutes of October 9, 2008 meeting.
Staff Recommendation: Receipt.
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Committee of the Whole Meeting Minutes -December 3, 2008
5. CONSENT AGENDA: {Cont'd)
Motion No. CW081203-3
Moved by Crawford, Seconded by Agnew
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a) Nottawasaga Valley Conservation Authority, Press Release dated November 14,
2008 re: Conservation Champions Recognized far Engaging Their Communities.
Received.
b} Keith Sherman, Co-ordinator, Severn Sound Environmental Association,
correspondence dated October 23, 2008, re: Budget Request for the Severn
Sound Environmental Association Agreement - 2009; Strategic Plan.
Received and Referred to 2009 Budget Deliberations.
c) Wayne Wilson, CAOISecretary-Treasurer, Nattawasaga Valley Conservation
Authority, correspondence dated October 22, 2008 re: Preliminary 2009 NVCA
Budget -Service Level.
Received and Referred to 2009 Budget Deliberations.
d) Mark Valcic, Director of Corporate Services, Lake Simcoe Region Conservation
Authority, correspondence dated October 7, 2008 re: LSRCA Projected Multi
Year Program and Related Funding Requirements.
Received and Referred to 2009 Budget Deliberations.
e) Robert Todd, Ministry of the Environment, correspondence dated November 18,
2008 re: Notification of Application far Permit to Take Water, Mount St. Louis
Moonstone Ski Resort Ltd.
Received.
f) Midland Public Library, Special Building Committee/Board, minutes of
September 17, 2008 meeting.
Received.
g) Midland Public Library Board, minutes of October 9, 2008 meeting.
Received.
Carried.
Motion No. CW081203-4
Moved by Hough, Seconded by Evans
It is recommended that the Township of Oro-Medonte advise the Nottawasaga Valley
Conservation Authority, under the Mayor's signature, that the Township will not
support a 6% increase to the Nottawsasaga Valley Conservation Authority budget.
Carried.
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Committee of the Whole Meeting Minutes -December 3, 2048
6. COMMUNICATIONS:
a) Glen Knox, County Clerk, County of Simcoe, correspondence dated October 8,
2008 re: Two Year Term for Warden of Simcoe County [from October 22, 2008
meeting].
Motion No. CWO$1203-5
Moved by Crawford, Seconded by Evans
It is recommended that
1. Whereas Council, at its meeting of October 22, 2008, received the
correspondence dated October $, 2008 from Glen Knox, County Glerk, County of
Simcoe, re: Two Year Term for Warden of Simcoe County.
2. Now Therefore, the Council of the Township of Oro-Medonte supports a two year
term for the Warden of The Corporation of the County of Simcoe.
3. And Further That the County of Simcoe be advised of Council's decision.
Defeated.
b) Robert Sears, correspondence dated October 30, 2008 re: Request to Purchase
Township Property, 11 Joy Avenue.
Motion No. GW081203-6
Moved by Agnew, Seconded by Evans
It is recommended that the correspondence dated October 30, 2008 from Robert
Sears, re: Request to Purchase Township Property, 11 Joy Avenue be received and
referred to staff for a report.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Agnew, re: Lauder Road Update.
Motion No. CW081203-7
Moved by Agnew, Seconded by Crawford
It is recommended that the verbal information presented by Councillor Agnew and
Jerry Ball, Director of Transportation and Environmental Services, re: Lauder Road
Update be received.
Carried.
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Committee of the Whole Meeting Minutes -December 3, 2408
b) Mayor H.S. Hughes, re: Mailbox Policy.
Motion No. CW081203-8
Moved by Crawford, Seconded by Agnew
It is recommended that the verbal information presented by Mayor H.S. Hughes and
Jerry Ball, Director of Transportation and Environmental Services, re: Mailbox Policy
be received.
Carried.
c) Deputy Mayor Hough, re: Line 4 Update.
Motion No. CW081203-9
Moved by Agnew, Seconded by Crawford
It is recommended that the verbal information presented by Deputy Mayor Hough, re:
Line 4 Update be received
Carried.
d) Councillor Coutanehe, re: Fire Coverage, Scarlett Line.
Motion No. CW081203-10
Moved by Crawford, Seconded by Agnew
It is recommended that the verbal information presented by Councillor Coutanehe
and Scott Cowden, Director of Fire & Emergency Services, re: Fire Coverage -
Scarlett Line be received.
Carried.
e) Councillor Coutanehe, re: Line 2 North Barricades.
Council consented to allow John Harmsworth to speak on this matter.
Motion No. CW081203-11
Moved by Agnew, Seconded by Crawfard
It is recommended that the verbal information presented by Councillor Coutanehe, re:
Line 2 North Barricades be received.
Carried.
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Committee of the Whole Meeting Minutes -December 3, 2008
$. FINANCE AND ADMINISTRATIC)N:
a) Report No. TR 2008-25, Paul Gravelle, Director of FinancelTreasurer/Deputy
CA4, re: Water Department Surplus -Operating Fund.
Motion No. CW081203.12
Moved by Hough, Seconded by Coutanche
It is recommended that
1. Report No. TR 2008-25, Paul Gravelle, Director of FinancelTreasurer/Deputy
CAtJ, re: Water Department Surplus - Operating Fund be received and adopted.
2. And Further That, commencing in 2008, any surplus at year end in the Water
Department operating fund shall be segregated and dedicated to offsetting any
future operating deficits and to mitigate future rate increases.
Carried.
b) Report No. TR 2008-26, Paul Gravelle, Director of Finance/Treasurer/Deputy
CA4, re: Capital Financing -Road Projects.
Motion No. CW081203-13
Moved by Evans, Seconded by Agnew
It is recommended that
1. Report No. TR 2008-26, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Capital Financing -Road Projects be received and adapted.
2. And Further That the source of capital financing for the following projects be
amended from water reserve to the Provincial Road Infrastructure Investment
grant:
- Line 5 -Highway 11 to 15/16 Sideroad,
- Line 13 -Barrie Road to 15!16 Sideroad.
Carried.
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Committee of the Whole Meeting Minutes -December 3, 2008
c) Daug Irwin, Director of Corporate ServiceslClerk, re: Amendment of Motion No.
C081 1 1 2-09, Council Appointments to Boards and Advisory Groups, November
12, 2008 Meeting.
Motion No. CW081203-14
Moved by Crawford, Seconded by Evans
It is recommended that
1. The verbal information presented by Doug Irwin, Director of Corporate
ServiceslClerk, re: Amendment of Motion No. C081 1 1 2-09, Cauncil
Appointments to Boards and Advisory Groups, November 12, 2008 Meeting be
received.
2. And Whereas, Cauncil adopted Motion No. C081 1 1 2-09 at its November 12,
2008 meeting which reads:
"Be it resolved that
1. The verbal information presented by Mayor H.S. Hughes, re: Council
Appointments to Boards and Advisory Groups be received.
2. That Deputy Mayor Hough and Councillor Coutanche be appointed as the
2009-2010 Council members far the Nottawasaga Valley Conservation
Authority.
3. That Councillor Crawford (Chair 2009) and Councillor Agnew (Chair 2010)
be appointed as the 2009-2010 Council members for the Recreation
Technical Support Group.
4. That Carol Benedetti, Oro-Medonte Chamber of Commerce, be appointed
as 2009-2010 member for the Orillia Chamber of Commerce at a per diem
rate of $40.00 per meeting.
5. That Councillors Coutanche, Allison and Agnew be appointed as the Cauncil
memberslco-chair persons for the Oro-Medonte Environmental Group
Advisors for the remainder of the term of Cauncil.
6. And Further That the Clerk bring forward the appropriate by-laws for
Council's consideration."
3. And Whereas it has been determined the Orillia Chamber of Commerce Board
requires elected official representation.
4. Now Therefore, be it resolved that Motion C081 1 1 2-09 be amended to delete #4
in its entirety.
Carried.
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Committee of the Whole Meeting Minutes -December 3, 2008
9. TRANSPORTATION AND ENVIRONMENTAL. SERVICES:
a) Report No. TES 2008-11, Jerry Ball, Director of Transportation and
Environmental Services; re: Buffalo Springs Development - "Dark Skies"
Streetlight Proposal.
Motion No. CWO$1203-15
Moved by Coutanche, Seconded by Hough
It is recommended that
1. Report No. TES 2008-11, Jerry Ball, Director of Transportation and
Environmental Services; re: Buffalo Springs Development - "Dark Skies"
Streetlight Proposal be received and adopted.
2. That the Buffalo Springs Development "dark sky" strategy for Streetlights,
including the use of dark sky certified streetlight fixture technology and increased
spacing between streetlights, be approved, with streetlights to be installed at
intersections, curves and other locations as required by the Township Engineer.
3. And Further That the applicant be advised of Council's decision.
Carried.
b) Jerry Ball, Director of Transportation and Environmental Services; memorandum
correspondence dated November 27, 2008 re: Snow Removal Tender.
Motion No. CW081203.16
Moved by Agnew, Seconded by Evans
It is recommended that
1 The memorandum correspondence dated November 27, 2008 from Jerry Ball,
Director of Transportation and Environmental Services; re: Snow Removal
Tender be received and adopted.
2. That the snow removal contract for the 200$/2009 winter season be extended to
Mr. Kevin Woodrow at the hourly rate of $144.10.
3. That the snow removal contract be retendered in the Spring of 2009 for another
three year contract.
4. And Further That the Director of Transportation and Environmental Services
advise Mr. Woodrow of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -December 3, 2008
10. DEVELOPMENT SERVICES:
a} Report No. DS 2008-81, Andria Leigh, Director of Development Services, re:
Buffalo Springs Subdivision, Lifting of the Holding (H) Provision, Part of Lot 2 &
Lot 3, Concession 9, (Oro), File P13/89 and 43T-91031, 2008-ZBA-11.
Motion No. CW081203-17
Moved by Crawford, Seconded by Hough
It is recommended that
1. Report No. DS 2008-81, Andria Leigh, Director of Development Services, re:
Buffalo Springs Subdivision, Lifting of the Holding (H) Provision, Part of Lot 2 &
Lot 3, Concession 9, (Oro}, File P13/$9 and 43T-91031, 2008-ZBA-11 be
received and adopted.
2. That the Holding (H} Zone be removed from the Residential One Exception 75
(R1 *75) Zone and from the Open Space Exception 77 Holding (OS*77 (H)) Zone
which applies to the lands within the Buffalo Springs subdivision 43T-91031, Part
of Lots 2 and 3, Concession 9 (Oro), Township of Oro-Medonte.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
11. EMERGENCY SERVICES:
None.
12. RECREATION AND COMMUNITY SERVICES:
None.
13. IN-CAMERA:
Council consented to add a Personnel Matter before going In-Camera.
Motion No. CW081203-18
Moved by Crawford, Seconded by Agnew
It is recommended that we do now go In-Camera at 10:58 a.m. to discuss Personnel
and Legal Matters.
Carried.
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Committee of the Whole Meeting Minutes -December 3, 2008
Motion No. CW081203-19
Moved by Hough, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 1:00 p.m.
Carried.
Motion No. CW081203-20
Moved by Evans, Seconded by Crawford
It is recommended that Rule 3.6 of Procedural By-law 2007-136 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire Dept.) [from
November 26, 2008 meeting].
Motion No. CW081203-21
Moved by Coutanche, Seconded by Crawford
It is recommended that the confidential memorandum correspondence dated
December 3, 2008 and confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Personnel Matter (Fire Dept.) be received.
Carried.
b) Deputy Mayor Hough, re: Legal Matter (Nottawasaga Valley Conservation
Authority).
Motion No. CW081203-22
Moved by Crawford, Seconded by Evans
It is recommended that the confidential verbal information presented by Deputy
Mayor Hough and Andria Leigh, Director of Development Services, re: legal Matter
(Nottawasaga Valley Conservation Authority) be received.
Carried.
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Committee of the Whole Meeting Minutes -December 3, 2008
c) Rabin Dunn, Chief Administrative Officer, re: Personnel Matter (CAO).
Motion No. CW081203-23
Moved by Evans, Seconded by Crawford
It is recommended that the confidential verbal information presented by Rabin Dunn,
Chief Administrative Officer, re: Personnel Matter (CAO) be received.
Carried.
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNt~UNCEMENTS
16. ADJOURNMENT
Motion No. CW081203-24
Moved by Agnew, Seconded by Evans
It is recommended that we do now adjourn at 1:33 p.m.
Carried.
~.
Clerk, J. Douglas Irwin
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Committee of the Whole Meeting Minutes -December 3, 2008