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2008-166 Agreement Between the Township of Oro-Medonte and Evergreen Landscaping for Snow Removal for 2008/2009, 2009/2010 at Sweetwater Park (Tender RC2008-05)THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 2008-166 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Ora-Medonte and Evergreen Landscaping for Snow Removal for 2008f2009, 200912010 at Sweetwater Park (Tender RC2008-05}. WHEREAS the Municipal Act, 2001, S.Q. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Councii; AND WHEREAS Councii for The Corporation of the Township of Oro-Medonte declared the successful bidder of Tender RG2008-45, Snow Removal for 200$120Q9, 2t}t3912414 at Sweetwater Park to be Evergreen Landscaping; AND WHEREASE Councii deems it expedient to enter into an agreement with Evergreen Landscaping; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as fal laws: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-E_aw. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26T" DAY OF NOVEMBER, zoos. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 26~" DAY OF NOVEMBER, 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE - --'s- -- Mayor, H.S. Hughes i Cleric, J. DQUglas Irwin ' ~ Schedule "A" to By-Law No. 20Q8-166 ;~, TENDER FOR THE TOWNSHIP OF ORO-MEDONTE 4, ~J CONTRACT NO. RC2008-05 TENDER FOR SNOW REMOVAL (SEE PAGE 5 FOR LOCATIONS) WINTER SEASONS OF 2008-2009, 2009-2010 THE C©RPORATtON OF THE TC?WNSHIP t?F C?R~'3=MEDONTE TENDER CLQS/NG DATE lS 12:40 NO©N ON FRIDAY, C}ctober 24, 2008 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Friday, Qctober 24, 2408 at 9:44 p.m. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Recreation and Gommunity Services Department as tendered. Please provide all the documentation required for each farm. Tenders will be awarded on an individual basis for each location listed. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. RC2448-45" and addressed to Doug lnarin, Clerk, Township of t"3ro-Medonte, Box 944, 4R0, Qntario Lot 2X4. if tenders are delivered by hand, they shall be delivered to the Office of the Glerk, Township of Oro-Medonte, Administration Centre, 948 Line 7 South, QRO, f)ntario L4L 2X4. For further information, please contact: Shawn Binns Director of Recreation and Community Services Township of Qro-Medonte Telephone: (745) 487-2979 2 CONTRACT NQ. RC2Qf18-Q5 NOTICE TO BIDDERS: 1. The Contractor is fo bid on the removal of snow at all or individual locations listed herein. Municipal staff will monitor this operation. 2. This tender is a seasonal contract from November 1, 2008 to April 15th of each season. The Township reserves the right to terminate this contract upon thirty (30) days notice, or as decided by the Township. 3. Quoted prices on the Form of Tender are for the seasons beginning November 1, 2008 to April 15th of each season, inclusive, and include a!l applicable taxes. 4. Payment by the Township will be as soon as possible after submission of monthly invoices from the Contracfor. 5. The Contractor shall maintain a log of all work carried out for the contract, specifying date, time, road location and conditions, and shall make this available to the Township upon request. 6. The lowest or any tender not necessarily accepted. The Township reserves the right to accept different tenders for each of the specified areas of this contract. 7. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and Insurance Act, 1998, with respect to his employees or operations, have been complr'ed with, 8. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. Should the Contractor be in contravention of the above, all the work on the project shall cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Director of Recreation and Community Services or his Representative shall be final in this regard, and the Gontractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with Contract No. RC2008-05. 9. This "Notice to Bidders" must be signed by the Contractor and submitted with his tender as an indication that the terms contained therein are acceptable to him. ~._~_ . Signa lure"of Con tractor ~~.._~ TENDERING REQUIREMENTS Basis for Resection of Tender: Tenders maybe rejected for any of the following reasons: a} Bids received after closing date and time; b} Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid}; e) Qualified or conditional bids; t) Bids not properly signed and seated. *EACH 81DDER MUST COMPLETE THE TWO-PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER*. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $2,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shalt name the Municipality as an additional insured thereunder, and shalt protect the Municipality against alt claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants ar agents during the execution of the Contract, and the Contractor shalt forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 CONTRACT NQ. RC2448-05 LQGAT/C?NS: ~. taro-Medonte Administration Centre - 148 Line 7 South 2. Shelswell Park- 118 Lakeshore Road West 3. Sweetwater Park- 3353 Line 6 North- Parking Lot and Pathway to Cherry Trail 4. Moonstone Fire HaN - 5568 Line 7 North TERMS AND C4ND/TIONS: 1. a) Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas and two (2) inches or more on aft sidewalk areas, which include the front, side and back sidewalk areas of the Oro-Medonte Administration Centre, must be cleared by 7:t10 a.m., seven (7) days a week. Sidewalk areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. b)Snowfall, which has accumulated to two (2} inches or more in the parking and driveway areas and two (2) inches or more on all sidewalk areas, which include the front and side entryway areas of the Moonstone Fire Hall, must be cleared by 7:00 a.m., seven (7) days a week. Entryway areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. c)Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas for all locations and two {2) inches or more on the pathway of Sweetwater Park, must be removed by 7:44 a.m., seven {7) days a week. 2. The successful tenderer will be responsible for knowing the boundaries of the areas to be plowed and will be responsible for any damage to curbing, Eight standards, or other permanent objects outside of those areas. 3. In the event that snow builds up excessively in areas where piled, the successful tenderer will be required to remove it at his own expense. AJ! banks at the entrance to areas to be plowed, must be kept at a height so as not to obstruct view of traffic using main roads or entranceways. 4. The period of the contract shat/ be generally from November 1, 2448 to Apri! 15~'' of each season. CONTRACT NO. RC20D8-05 TENDER FOR SNOW REMOVAL -_ LOCATION - 2008/2009 ' - 2009/2D~0 TOTAL ~~ AMOUNT ADMINISTRATION CENTRE Note: Area cleared by 7:00 a.m., seven (7} days a week, four (4} door entranceways, entire parking lot and driveways, and all sidewalks SHELSWELL PARK $ $ $ Parking Lot north side of Lakeshore WEETWATER PARK $ ~ ~ = `" $ ~ s~ ' ~_.~r ~. ~... $ 1 ° ~ `' ~ Parking Lot and Pathway to - ~ Multi-Purpose Sports Pad (accessed from Cherry trail} ORO-MEDONTE MOONSTONE FIRE HALL Note: Area cleared by 7:OQ a.m., seven (7) days a week, three (3} door entranceways, entire parking lot and driveways and all sidewalks ~ ~ TENDER - .w;~ G.S.T. No. _,,~ ~ ~. ` ~, ~'• - ~ -~ :. Signed at the L - ~ s_ Y, ~ ~''"" of ( , ~~ ~ ~ ~~' ~ -r ~ ~~ ~`~, ~ ~ ` in the ~~~~~ County of ~ ~_ ~- this _ ry ~~ __ day of~ Ti`_ i'~; ~ t , ZU(18. f .,~. Signature of Contractor or Witnesses and Position Held Name, Address and Telephone No. of Person ~ To be Contacted Regarding /nformation andlor ~' ~ ~ ' Performance of the Contract CQNTRACT N4. RC2t?08-t15 List equipment which will be used to complete the work required by this contract. State the Make, Type, Year and Plow Size. ~ ~ .» ~ t. t ~~ ~ ~~L' ~ ~ - ~ s~ F.~ [~ - ~ < 1 1 ~ 'f ~ ~. ~~ . ~ ,. / ~ ; ~ $1.. B f r ~ ~ ~ 1 Name of Firm ~ i"`" SF~"^"' ~ ~. ~ ~~ ~Q~_ . ~ - 1. _ .. ,.~ ~ - Address ~ _.~ Telephone No. --~ ~ _~ a ~~ r ~~ , ~.. ~~ ~ { Name of Firm Representative - _~ ~ d Title ~~ °~ Signature s ~~' - f" ~, ~ ~ ~ ~ , ^ - Date .,a AGREEMENT -TOWNSHIP C}F QRC?-MTDC)NTE This Agreement made, in duplicate, fhis . ~~ day of , ~ c a ~ - ~ ~ _ ~ °~` ,2tIQ~. BETWEEN ,. ,, ~"1 of the ~ r in the District or County of ~~,m . , ; , -- and the Province of Ontario; Hereinafter called the "contractor" THE PARTY OF THE FIRST PART -and- THE CORPORATION 4F THE TOWNSHIP OF ORO-MEQONTE Hereinafter called the "Municipality" THE PARTY OF THE SECG-ND PART WITNESSETH that the Party of the First Part, for and in consideration of the paymenf or payments specified in the tender for fhis work, hereby agrees to furnish all necessary machinery, toots, equipment, supplies, labour and other means of construction, and to the satisfacfion of the Public Works Superintendent or his Representative, to do a1! the work specified and to complete such works in strict accordance with the plans, specifications and tender (hereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though al! the stipulations hereof have been embodied herein. °~ ~~~ DESCRfPTION OF WORKS: To supply snow removal to the locations specified on Page 5 of this Contract No. RC2t?a8-t35 within the Township of Oro-Medonte. 1N CONSIDERATION WHEREOF said Party of the Second Part agrees to supply fo the Contractor for alt work done, the quoted prices on the tender. The Contractor agrees fhat such monies maybe deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of fhe Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shat! ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. 1N WITNESSES WHEREOF the Contractor and the Township of Oro-Medonte have hereunto signed their names and set their seats on the day first above written. - r ,._ c _...:,_ Signature of Contractor, or ,~ 1~ r. ..~.___ ~,~...m Snatua~e of the Clerk ~~'~ ~ °~ ~ -~-~ i nafure ~of tf~e .~/ ~ ~ ` ~:.. , _ ,__..~ g Mir with Seai ~o Signature of Corporation Seal of Corporation