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12 03 2008 COW Agenda1ATE: WEDNESDAY, DECEMBER 3,2008 TIME: 9:00 a.m. - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a) Nottawasaga Valley Conservation Authority, Press Release dated November 14, 2008 re: Conservation Champions Recognized for Engaging Their Communities. Staff Recommendation: Receipt. b) Keith Sherman, Co-ordinator, Severn Sound Environmental Association, correspondence dated October 23, 2008, re: Budget Request for the Severn Sound Environmental Association Agreement — 2009; Strategic Plan. Staff Recommendation: Receipt and Refer to 2009 Budget Deliberations. c) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated October 22, 2008 re: Preliminary 2009 NVCA Budget — Service Level. Staff Recommendation: Receipt and Refer to 2009 Budget Deliberations. d) Mark Valcic, Director of Corporate Services, Lake Simcoe Region Conservation Authority, correspondence dated October 7, 2008 re: LSRCA Projected Multi Year Program and Related Funding Requirements. Staff Recommendation: Receipt and Refer to 2009 Budget Deliberations. e) Robert Todd, Ministry of the Environment, correspondence dated November 18, 2008 re: Notification of Application for Permit to Take Water, Mount St. Louis Moonstone Ski Resort Ltd. Staff Recommendation: Receipt. f) Midland Public Library, Special Building Committee/Board, minutes of September 17, 2008 meeting. Staff Recommendation: Receipt. • Midland Public Library Board, minutes • October • 2008 meeting. Staff Recommendation: Receipt. a) Glen Knox, County Clerk, County of Simcoe, correspondence dated October 8, 2008 re: Two Year Term for Warden of Simcoe County [from October 22, 2008 meeting]. b) Robert Sears, correspondence dated October 30, 2008 re: Request to Purchase Township Property, 11 Joy Avenue. None. a) Report No. TR 2008-25, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Water Department Surplus — Operating Fund. b) Report No. TR 2008-26, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Capital Financing — Road Projects. c) Doug Irwin, Director of Corporate Services/Clerk, re: Amendment of Motion No. C081112-09, Council Appointments to Boards and Advisory Groups, November 12, 2008 Meeting. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: a) Report No. TES 2008-11, Jerry Ball, Director of Transportation and Environmental Services; re: Buffalo Springs Development — "Dark Skies" Streetlight Proposal. b) Jerry Ball, Director of Transportation and Environmental Services; memorandum correspondence dated November 27, 2008 re: Snow Removal Tender. 10. DEVELOPMENT SERVICES: a) Report No. DS 2008-81, Andria Leigh, Director of Development Services, re: Buffalo Springs Subdivision, Lifting of the Holding (H) Provision, Part of Lot 2 & Lot 3, Concession 9, (Oro), File P13/89 and 43T-91031, 2008-ZBA-1 1. 0 11. EMERGENCY SERVICES: 13. IN-CAMERA: a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire Dept.) [from November 26, 2008 meeting]. 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 0 FOR IMMEDIATE RELEASE �G - I Conservation Champions recognized for engaging their communities UTOPIA, Ontario, Nov. 14, 2008 — The communities of New Tecumseth, Barrie and Shelburne are a lot greener thanks to the efforts of conservation - minded citizens. Many of these individuals asked themselves what they could do to help the local environment and by joining forces with others, they have restored stream habitat, encouraged protection of our drinking water supplies and built sites where the public can learn about and appreciate our natural heritage. Member The Nottawasaga Valley Conservation Authority (NVCA) recognized these individuals at Municipalities its 2nd annual Evening of Thanks on Nov. 12th. Conservation Champion awards were presented to the New Tecumseth Streams Committee, the Rotary Club of Barrie and Larry Adiala- Tosorontio McGregor, former CAO /Director of Public Works for the Town of Shelburne. Amaranth Barrie The Blue Mountains Bradfwd -West Gwillimbury Clearvievv Collingwood Essa Innisfil Melancthon Mona Mulmur New Tecumseth Oro- Medonte Grey Highlands Shelburne Springwater Wasaga Beach Watershed Counties Simcoe Dufferin Grey Member of 17 CA" ONTARIO A hwn,al f hmeg John Herring, Chair of the New Tecumseth Streams Committee, said he was introduced to the group when his son's Scout group participated in a tree plant. As his son grew older, Herring stayed involved with the Committee. "I see some of the Scouts come back to help as young adults and its evidence that land stewardship in the area is really developing," says Herring. NVCA Conservation Champions From left to right: John Herring, Andy Owens, Silvia Pedrazzi, Dave The New Tecumseth ( Mills, Dave Johnston, Arlette Utton, Stu McMillan and Jack Burke. Streams Committee has worked closely with many partners, including the Town of New Tecumseth, Honda and the NVCA, to restore more than 2 kilometres of stream habitat along Beeton Creek. This was accomplished by about 1,600 volunteers taking part in more than 40 field activities. "The committee accomplishes a tremendous amount of work but I think it's the element of fun that keeps people coming back. They are an inspiration to other environmental groups," says Fred Dobbs, NVCA Manager of Stewardship. The Rotary Club of Barrie is another inspiring group. This year, the Club undertook seven projects with the NVCA. They wrapped up an 18 -month project to restore Momma Bear pond, located at the Tiffin Centre, into a wetland. This is a great demonstration project for the NVCA to encourage landowners to disconnect ponds from streams. Water NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation Jahn Hix Conservation Administration Centre a Tiffin Conservation Area 8195 8th Line o Utopia, On LOM ITT? Telephone: 705.424.1479 v Fax: 705.424.2115 * Web: www.nvca.on.ca 1, Email: admin @nvca.on.ca — ).. The Club also did a lot of work at Historic Fort Willow. Members built a 500 foot boardwalk linking the Nine Mile Portage Heritage Trail to the Fort's entrance. This will ensure future use of the trail as hikers no longer need to access private property to reach the trail's end. The Minesing Wetland area has two other new recreational opportunities thanks in part to the Rotary Club of Barrie. People can now see a bird's eye view of the internationally - significant wetland from either atop the Waterfowl Viewing Window located on Concession 2 Sunnidale, or from atop the Huronia Lookout off George Johnston Road. The Rotarians partnered with other groups and agencies to build these two sites which showcase the wetland, as well as other local ecosystems including the Niagara Escarpment, Georgian Bay shoreline and Oro Moraine. ksa Educating others was also the motive behind the project completed by Larry McGregor. Innisfil He led a project to install 16 Drinking Water Protection Area signs in the Town of Melancthon Shelburne. These signs mark the perimeter of the area where it takes less than 10 years for contaminants spilled on the ground to travel down to the municipal drinking water Mons supply. The signs will teach residents of the town about areas where drinking water is Mulmur most vulnerable and how they can help to ensure its protection. New Tecumscth "People have so many more opportunities to enjoy and learn about the great outdoors Member because of the tremendous work the Rotary Club of Barrie does," says Byron Wesson, Municipalities Director of Land & Operations Stewardship for the NVCA. "Year after year they attract Shelburne people to our Conservation Areas by building new points of interest and hosting events Adjala- 76sorontio such as the Spring Tonic Maple Syrup Festival." Amaranth The Rotary Club of Barrie and NVCA partnership began in 2001 and has grown each year Barrie since. The Blue Mountains The NVCA thanked other watershed stewards including; David and Janet Fayle; Museum Bradford -West Gwillimbury "1 think it's appropriate that we are gathered in an education centre tonight because one of Simcoe the things us Rotary members enjoy most about our work with the NVCA is the education Clearview we receive from you," said Arlette Utton, President of the Rotary Club of Barrie, upon C.oliingwood accepting the group's Conservation Champion award. ksa Educating others was also the motive behind the project completed by Larry McGregor. Innisfil He led a project to install 16 Drinking Water Protection Area signs in the Town of Melancthon Shelburne. These signs mark the perimeter of the area where it takes less than 10 years for contaminants spilled on the ground to travel down to the municipal drinking water Mons supply. The signs will teach residents of the town about areas where drinking water is Mulmur most vulnerable and how they can help to ensure its protection. New Tecumscth -30- Member of Conserving ocrr Healthy Waters NOTTAwASAGA VALLEY CONSERVATION AUTHORITY is Centre for Conservation Conservation John Hix Conservation Administration Centre Tiffin Conservation Area � 8195 8th Line a Utopia, On LOM 1T0 ONTARIO ,,� Telephone: 705.424.1479 v Fax: 705.424.211 S � web: www riwa.on.ca � Email: adminanveo on.ca "Our partnership with Larry and the Town of Shelburne was a great outreach campaign. Oro- Med "r,te We've received numerous inquiries about the signs and it gives us an opportunity to teach Grey Highlands citizens more about the Drinking Water Source Protection Program," says Shannon Shelburne Stephens, Healthy Waters Program Coordinator for the NVCA. Springwater "All of the projects undertaken by our land stewards this year are truly commendable," wasaga Beach says Stephens. "They are great examples of how working together, project by project, we can protect our land and water for future generations." Watershed The NVCA thanked other watershed stewards including; David and Janet Fayle; Museum Counties on the Boyne; Stephanie McQueen; Gordon McLean; St. Joan of Arc High School; Double Simcoe Door Art Studio; Nottawasaga Steelheaders; Jim Wilson and the Canadian National Sportsmen's Shows; David Field and the Georgian Triangle Anglers Association; Darren o�,ifor`n Martel and Jean Vanier High School; Garry Reid and the Blue Mountain Watershed Trust; Grey Fort Willow Improvement Group; Nature League; Barrie Chiropractic & Health Services Centre; Nature Conservancy of Canada; and Friends of Minesing Wetlands. -30- Member of Conserving ocrr Healthy Waters NOTTAwASAGA VALLEY CONSERVATION AUTHORITY is Centre for Conservation Conservation John Hix Conservation Administration Centre Tiffin Conservation Area � 8195 8th Line a Utopia, On LOM 1T0 ONTARIO ,,� Telephone: 705.424.1479 v Fax: 705.424.211 S � web: www riwa.on.ca � Email: adminanveo on.ca Member Municipalities Adiata- Tosorontio Amaranth' Barrie The Blue Mountains Bradford -West Gwillimbury Clearview Collint wwd Essa Innisfil Melancthon Mono Mulrnur New Tecumseth Oro -Medonte Grey Highlands Shelburne Springwater Wasaga Beach Watershed Counties Simcoe 17ufferin Grey Member of 0o He n rr—. ' Media contacts for Conservation Champion awards: e Fred Dobbs Shannon Stephens Manager of Stewardship Healthy Waters Program Coordinator (705) 424 -1479, ext. 237 (705) 424 -1479, ext. 239 To speak with one of our Conservation Champion award winners, please contact: Kim Garraway Communications Assistant (705) 424 -1479, ext. 244 Details on attached photos Picture #1 — NVCA Conservation Champions (left to right): John Herring, Andy Owens, Silvia Pedrazzi, Dave Mills, Dave Johnston, Arlette Utton, Stu McMillan and Jack Burke Picture #2 — Rotary Club of Barrie members (left to right): Dave Mills, Dave Johnston, Arlette Utton, Stu McMillan, Jack Burke. Picture #3 — New Tecumseth Streams Committee members (left to right): John Herring, Andy Owens, Silvia Pedrazzi. NOTTAWASAGA VALLEY CONSERVATION AUTHORITY o Centre for Conservation John Hix Conservation Administration Centre � Tiffin Conservation Area v- 8195 8th Line * Utopia, On L0M 1 TO Telephone: 705.424.1479 4 Fax: 705.424.2115 A Web: www.nvca.on.ca r, Email: admin*nvca on.ca October 23, 2008 Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527 -5166 - FAX (705) 527 -5167 Email ks } }crr,taj)f %town.n�r l� irui.gi7 „r, a_ Website: ati _ cti�rn g�ml,�,�g Mr. Robin Dunn, CAO Corporation of the Township of Oro - Medonte Box 100 Oro, ON LOL 2X0 Dear Mr. Dunn, 6'6- 1 ECEIVE OCT 2 8 2008 ORO- MEDONTE RE: BUDGET REQUEST FOR THE SEVERN SOUND ENVIRONMENTAL ASSOCIATION AGREEMENT - 2009 After eleven years working with our partnership agreement the SSEA Board initiated a strategic planning process in September 2008 to ensure the SSEA operation would continue to address current and future challenges. This process provided a great opportunity to review our past and continuing achievements and look forward to the new ones at our doorstep and those on the horizon. Part of the purpose of the strategic review was to address recognition of the SSEA by the Ontario Clean Water Act (Ont. Reg. 284/07) as a Source Water Protection Authority. This new mandate in itself requires changes to the organization to ensure SSEA can carry out its legislative responsibilities. The current SSEA partnership agreement does not allow the organization to obtain all the insurance required for our new mandate or even lease a vehicle because the organization is not a legal entity. The strategic plan process determined it was time to make some changes to the current partnership arrangement if the organization was going to remain effective and functional. Our opportunity to accomplish more and to continue our fine work requires the organization to become a joint service board under the Municipal Act. The partnership agreement will generally remain the same but be redefined as a joint service board agreement. The municipal partners will be required to pass a by -law establishing the joint service board early in 2009 to ensure that the board is in place by April 2009. � The municipal funding formula requires revision k` reflect the change io area covered 6« the Source Water Protection Authority. Further adjustments are required k,the budget in order to iuionmJizc 88[3A staff salary and bcmcfib. The process leading to these actions is explained in more detail in the attached Severn Sound Strategic Plan document. Am part of the annual budgeting process the SBEA has considered operation onst over horizon. The overall municipal abarefbz2O08buubecn$llO,K64. The share uf that cost from the Township nf()co-Mcdontc has been $16,375 (or 14.77%). The revised boJoct and funding formula for the SSE& (ace Table 2 in the udmchzncnU iucrcumcx the municipal share of the SSEA budget for 2009 to $170,000. Based on the new 6`nmu{u, the request for the 2009 budget from the Township wfKVrw-Medonte is $19,146. This amount covers 88GA operation and does not include requests for special project fuodiug or funding from requests for plan input and review of development proposals. During 2009' major activities ofthe S8EA will involve the following. � Source Water Protection � Plan Input and Review ° Healthy Streams Project Monitoring (Open water, Streams, Beaches, Groundwater, Benthos, Fish, Habitat) Thank you for your continued support and participation in the Severn Sound Environmental /\e000bdku). We also appreciate the assistance by Councilor Terry /\Uinou, your representative on the Association and our Vice-Chair. If you have any questions, nri[ you would like u deputation to present u summary of3SE/\activities in 2008, p|coae contact me. Yours Truly, Kcdb Sherman, Coordinator Severn Sound Environmental }\mmmoiudun C[: Mr. J. Allison Mr. Doug Irwin Mr. Paul Gomclle Severn Sound Environmental Association STRATEGIC PLAN October 23, 2008 Severn Sound is located in south - eastern Georgian Bay, and has a watershed of 1,116 km2 (Figure 1). In 1985, Severn Sound was declared one of 43 Great Lakes Areas of Concern due to nutrient enrichment and habitat loss. Severn Sound Environmental Association (SSEA) was formed to clean up sources of water pollution, restore wildlife habitat, and ensure good environmental quality in the watershed. Severn Sound was removed from the list of Areas of Concern in 2003, and SSEA continues to facilitate long -term management of the Severn Sound environment. Members of the Association currently include Environment Canada, the Ontario Ministry of the Environment, and nine municipalities: the City of Orillia, the Towns of Midland and Penetanguishene, and the Townships of Tay, Tiny, Oro - Medonte, Severn, Georgian Bay and Springwater. SSEA Mission Statement: To sustain environmental quality and ensure continued protection through a legacy of wise stewardship of Severn Sound and its tributaries. A special meeting of the SSEA was held on December 12, 2007 in order to review the status of the Association and to plan actions leading toward a strategic plan for the SSEA into the next agreement. Cheryl Brine (now Cheryl Grovier), from the Ontario Ministry of Agriculture, Food and Rural Affairs, facilitated a discussion with SSEA members in order to develop a strategic plan for the Association over the next five to ten years. The session considered: • the background of the SSEA (current Agreement; staffing; budget; mandate; legal status) • future legal and mandate requirements and directions • an analysis of the strengths, weaknesses, opportunities and challenges for the Association (SWOC analysis) • prioritization of issues leading to a series of sub - committee meetings to consider each item in detail for future action. Four priority areas were identified for action as described below. � �� PRIORITY #1 MANDATE OF SSEA /\ meeting was held nn January K,2UO8olthe Township of Scvcnz Office to consider the mandate o[ SSE&. Present d this meeting were Terry Allison, David Parks and Keith Sherman. The current Agreement recognizes major 6SBA activities h` include: • Completion o[ the Severn Sound Remedial Action Plan • Habitat Assessment and Management Pkouo • Sustainability Plan for Severn Sound • Source Water Protection including groundwater and surface water • Rural programs to promote the implementation of Best Management Practices • Plan Review and Input • Public Consultation and Education 0 Monitoring, analysis and reporting In addition, other emerging commitments and mandates of the Association include the following. |. The agreement currently applies Lo the Severn Sound Area nfConcern boundary (Figure 1) with special projects being conducted outside of this boundary ay need arises (e.g.Lake Couchicbing survey, Tiny Beaches Study). 2. Recently, the Lk:on Water Act has recognized SSEA as u Source Protection Authority (under CWA Regulation 284/07) under the South Georgian Bay Lake Simcoe Source Water Protection Region. The protection ofmunicipal drinking water supplies and other water resources in the area is an extension of our mandate. The area covered hy this designation includes the immediate watershed area of Severn Sound and all of the Township of Tiny (see Figure and Table |). There are 35 municipal drinking water systems within the Scvcrn Sound Source Protection Area (Appendix |). 3. 8SEAhaa entered into an Agreement with the ()M()E(u facilitate long-term groundwater monitoring including the establishment and maintenance of monitoring wells inthe Scvem Sound area. This Agreement is being renewed. 4. We have also been approached bv[FO for 4formal agreement that would allow 8SEAkz act as a screening agency to facilitate the review of marine construction applications. This would benefit the municipalities and is consistent with our existing mandate. 5. Increasingly, SSEA staff have been called oo|o comment nn development proposals and provide peer review o[ support documents for the municipalities. This role relates tnour capacity to bring together S8EA information on areas of federal, provincial and municipal interest with the extensive 8SEA database. The consensus at this meeting was that the Severn Sound area, for the purposes of the revised agreement, must now include all of the Township of Tiny in order to bring the area into line with the Clean Water Act designation (aco TcJ;|o U. The implications of this boundary change for future agreements is that the municipal funding formula would be revised m include all of the Township of 10- Table 1 Breakdown of municipal areas within the current Severn Sound boundaries (AOC) and the Source Water Protection Authority boundary (SPA). Total Muni % total in Georgian Bay 68.4 61% 68.4 5.2% 535.5 110% 13.0% Midland 37.1 3.3% 371 2.8% 37.1 100.0% 100.0% Orillia 6.2 0.6% 6.2 0.5% 281 21.6% 21.6% Oro-Medonte 307.9 27.6% 307.9 23.2% 590.0 52.2% 52.2% Penetanguishene 26.0 2.3% 26.0 2.0% 26.0 100. % 100.0% Severn 292.7 26.2% 292.7 22A% 557.5 52.5% 52.5% Springwater 111.3 10.0% 111.3 8.4% 541.0 20.6% 20.6% Tay 1402 12.6% 140.2 10.6% 140.2 100.0% 100.0% Tiny 125.8 11.3% 336.1 25.3% 336.1 37.4% 100.0% 11153 1326.0 Note: Excludes Beckwith and Christian Islands PRIORITY #2 LEGAL STATUS OF SSEA A meeting was held on January l|,2UO0n1 the office of the Mayor o[ the City of(]rUUohzconsider options for the legal status of SSEA. Present at this meeting were Mayor Ron Stevens, David Parks and Keith Sherman. In order to be fully recognized aeo Source Protection Authority the Ministry of the Environment requires that the SSEA uooadbAe u 1cgu| entity rather than aymtnerahip ogrcuzuczt as is currently the case. The other legal issue is that the SSEA must obtain insurance coverage, including "errors and omissions" that will provide complete protection of the SSII& and otu0[ This coverage will also cuanre eligibility to additional funding from the province and other agencies. We have sought preliminary legal advice from Ted Symons of the Law firm of Hacker, Gignac and Rice prior to our December 12 m meeting. The following is an analysis of options. Option Pro Con 1. No change -Costs remain low -effectivene3s of SSEA will decline due - flexible agreement for to lack of access to key funding municipalities -inability to function as an SPA — will likely be taken over by CA - inability to obtain insurance 2. Incorporate - creates the required legal entity -costs as a separate organization would as a private rise non-profit -lack of direct connection to the corporation municipalities -staff benefits would be in jeopardy 3. Create joint - maintains municipal continuity for - lack of precedent in North Simcoe Municipal relationship, staff benefits Services Board - ease of transition (M.A. See - provides incorporation allowing 96,97,201) insurance and access to funding opportunities - satisfies SPA requirements 4. Form a CA - satisfies SPA requirements - increased costs (2 to 5 times more) or amalgamate - adds other mandates not present in - permanent commitment of with a CA Severn Sound (eg. Flood control) municipalities - if amalgamated into an existing CA, focus on Severn Sound area is limited After consideration, the consensus was that the for S8EA was tofhnno Municipal Joint Services Board under the Municipal Act (Sec.201). ^ � PRIORITY #3 STAFFING & OFFICE NEEDS /\ meeting was held ooMarch 5,2000u]the Township oF Severn Office k` consider 8BG&staffing and office needs. Present a1 this meeting were David Parks, Axel Frandsen and Keith Sherman. The current organization chart for the SSEA Office and staffing were reviewed. Current status: • Vacant positions o1 present include Water Scientist and xanap Stccbujciuu • Summer student funding programs have been approached. Wo had one supported summer contract position from federal government and another summer student position supported from Source Water Protection • All staff have completed Job Fact Sbcctn for initial review (summaries were reviewed) • Payroll budget for 8SEA staff was reviewed. The discussion reached the following conclusions. • The linear structure ofthe current organization should be changed to incorporated "Team Leader" positions k) spread out the supervisory duties • The need for unOffice Manager/Executive Assistant was expressed aaun immediate need. • As increasing role of SSEA for plan review/plan input to municipalities develops, a p|uooino/U}S technician will b:needed. • ho order hoplan for succession, u senior scientist should he hired h) assume unzuoagojo] role. • Review of all current Job Fact Sheets and Job Descriptions will be undertaken. An immediate need imto compare the Sampling Technologist position io other equivalent positions for uo|ury adjustment. In addition, the wetland/habitat biologist position should be orvicvvcd and declared permanent status. • Consideration should hc given tn increasing staff support iothose areas that are expected to iucrsuac in demand (e.g. plan input and review, source water protection). Salary and benefits for SSEA staff have been partly included within the 8BEA operational budget with the majority of costs being tied to short-term, `^3pcoiu1Proieuta" thatu||ovvmu]micak/be covered within the dn\c'Damc of the project. This has meant that all SSEA employees are tied to short-term funding arrangements for part or all of their salaries and benefits. ln order to put 3SB/\ staff on a longer-term basis, the salary and benefits costs are gradually being included within the regular SS}lA operations budget. ln addition, 85EA will require additional staff complement \o fulfill the current and future mandates. The benefits of making this transition include anoorc stable employment base for most SSEA employees which increases our abilities to deliver quality service to our municipalities. The current SSBA Office, located o107 Fourth Street, ia crowded and requires short and consideration for increased space and oOficcupgrade to accommodate SSE/\ operations under existing and future cnoudo}cm. Key advantages of the current location are our access to the municipal internet and email system as well as our modest rental costs ($9,500 per year). PRIORITY #4 FUNDING TbcS5EA budget (to 2A07) has consisted of two revenue and expenditure aocoozs: l. SSE/\ operations budget includes revenue sources directly supporting the operation oIthe S8B& office and expenditures for administration, some labour and benefits for core activities; and 2. SSEAapeciu] projects budget includes revenues and expenditures for specific projects. Ovcr the years this budget has amounted k`upprosicou| |v$6OO,000perycuzph/oiu-kiod contributions from various federal, proviucia1oudntbcrugeocicx. Funding proposals 1mo variety of federal and provincial agencies, municipalities and private foundations are generated bv the SBEy\ Office staff each year to support these projects. /\ large proportion of staff salaries and benefits currently come from these project budgc<x. The budget has been structured to track "deliverables" and was expressly designed to avoid declaring salary and benefits ofSSBA employees a1 Environment Canada's request. With the 2008 salary and benefits costs are shown in quarterly statements as core activities (i.e. coordination, sampling, data management, communications) with "special projects" salary and henCDb shown for projects receiving special funding to support S8CAprojects. The current operations budget does not reflect the fall cost o[running the organization. It is estimated that the full cost of running the organization for 20O8 will bc approximately $50O,00O.O0 including labour, services and materials. |o order tn put the ��aancin1iou ona000rcozouic a|buuimvvithcon/p|ctc financial reporting, the full cost of employee salary and benefits and the administration of the office should be considered part of the operational budget as we move into the future agreement. Funding organizations are increasingly offering program funding that excludes au|odes and benefits of regular employees. There is an expectation that salary and benefits are provided by the applicant organization. By internalizing salary and benefits where necessary, S8E/\ will hc able tobroaden the number of successful proposals to support the activities to fulfill our mandate. ln order to address the staff needs, an increase iu operating budget will be required over the next five years. In 2008 the SSEA payroll of $423,000 was represented by only 39% in the SSEA operating budget while 6l%of the payroll was covered b« Special Projects. Over the next five years, dia proposed to increase payroll within the SSEA operations budget to$37O,5O0or7OY6oftotal 3SEA salary and benefits budget. This io reflected iu the estimated budget amounts shown iu Table 2 and ]. The municipal funding formula for the SSEAbum remained the same over the last |l years of operation. We have updated the assessment and parcel information on which k` base the percentage share to each municipality for the new Agreement. With the recognition of the 3SE/\umuSource Water Protection Authority under the Clean Water Act, the boundary of the area has changed |n include all nf the Township of Tiny and essentially the same watershed-based boundary for the n|bcr municipalities. With some amalgamation implementation and boundary adjustments, consideration of revising the formula must also include changing the funding share arrangement. /\ which included Dave Parks, Terry Allison and Keith Sherman met enSeptember 4,2OO8olthe Township of Severn, Office to consider the funding formula and the proposed budget increases. The percentage cost share to each municipality wamroviaedhvuoingdu|atemtovuilob}o property and assessment iotbnouiionue shown in Table 2. The revised formula starts with nbase amount of5%of the total annual budget. The base amount times the number of municipalities ia subtracted from the total municipal revenues for the year. The remainder is apportioned using the cost share percentage to each municipality. The attached Table 2 shows the comparison of the current and potential funding shares as applied to the revised (SPA) boundary. The 2008 municipal share was calculated using the current SSEA agreement formula. Table 3 shows the forecast of expenses and revenues over the next five years. At a special meeting of the SSEA on September 10, 2008, the following motion was passed. Moved by Bob Jeffery, seconded by Axel Frandsen, to endorse the Severn Sound Strategic Plan with the addition of rationale for staffing needs and benefits to the municipalities over the next five years. CARRIED. Table 2 Severn Sound Environmental Association Municipal Sharing of SSEA Agreement Cost sharing under current Agreement SS watershed area compared with SPA area new funding formula Totals: 30493 41819 $4,241,946,000 $8,527,660,659 100 100 $110,864 $170,000 $210,864 $260,864 $310,864 $340,864 Total annual budget $217,831 $264,000 $304,864 $354,864 $404,864 $434,864 Base amount $13,200 $15,243 $17,743 $20,243 $21,743 Note: Determination of Cost Apportionment (as of December 2001 for current agreement and December 2007 for agreement using SPA boundary) 1 the number of properties within the watershed area of each municipality was determined and from that, a percentage for cost sharing was calculated 2 the assessment within the watershed area for each municipality was determined and from that, a percentage for cost sharing was calculated 3 the average of 1. and 2.was used as the %cost share 4 a base amount of 5% of the total annual budget was added to each share and followed by the percent of the remainder of the municipal amount 71 k 2 Properties in W'shed Assessment in Watershed % Cost Share 2008 2009 2010 2011 2012 2013 Municipality Current Agt SPA Current Agt SPA Current Agt SPA Budget SPA SPA SPA SPA SPA Georgian Bay 1878 2114 $267,949,200 $478,457,400 644 5.33 $7,140 $15,930 $19,172 $23,139 $27,105 $29,485 Midland 5856 6181 $945,254,600 $1,366,966,807 20,71 15.41 $22,960 $21,087 $26,593 $33,329 $40,066 $44,108 Orillia 1267 1717 $278,588,000 $459,116,304 534 474 $5,920 $15,629 $18,739 $22,544 $26,349 $28,632 Oro-Medonte 4287 4256 $659,632,700 $1,112,902,900 14.77 11,61 $16,375 $19,146 $23,800 $29,494 $35,187 $38,604 Penetanguishene 3349 3446 $530,936,000 $734,452,100 11.73 8.43 $13,004 $17,514 $21,451 $26,269 $31,086 $33,976 Severn 3261 3358 $432,036,700 $687,466,543 10.41 8.05 $11,541 $17,319 $21,171 $25,883 $30,596 $33,424 Springwater 2346 2343 $297,007,000 $486,289,200 733 5.65 $8,126 $16,094 $19,408 $23,462 $27,517 $29,949 Tay 6146 6101 $564,112,100 $809,898,203 16.70 12.04 $18,514 $19,366 $24,116 $29,928 $35,740 $39,227 Tiny 2103 12303 $266,429,700 $2,392,111,202 6.57 2874 $7,284 $27,913 $36,414 $46,816 $57,219 $63,460 Totals: 30493 41819 $4,241,946,000 $8,527,660,659 100 100 $110,864 $170,000 $210,864 $260,864 $310,864 $340,864 Total annual budget $217,831 $264,000 $304,864 $354,864 $404,864 $434,864 Base amount $13,200 $15,243 $17,743 $20,243 $21,743 Note: Determination of Cost Apportionment (as of December 2001 for current agreement and December 2007 for agreement using SPA boundary) 1 the number of properties within the watershed area of each municipality was determined and from that, a percentage for cost sharing was calculated 2 the assessment within the watershed area for each municipality was determined and from that, a percentage for cost sharing was calculated 3 the average of 1. and 2.was used as the %cost share 4 a base amount of 5% of the total annual budget was added to each share and followed by the percent of the remainder of the municipal amount 71 k 2 Table 3 Severn Sound Environmental Association Expenditure forecast 2008 2009 2010 2011 2012 2013 Administration $50,409 $52,929 $55,576 $58,355 $61,272 $64,336 Salaries & Benefits (SSEA Operation) $163,422 $211,071 $249,288 $296,509 $343,592 $370,528 Salaries & Benefits (Special Projects) $260,000 $238,929 $230,712 $197,891 $165,640 $153,981 Total SSEA Operations $217,831 $264,000 $304,864 $354,864 $404,864 $434,864 SSEA Payroll $423,422 $450,000 $480,000 $494,400 $509,232 $524,509 Revenue forecast Municipalities $110,864 $170,000 $210,864 $260,864 $310,864 $340,864 Community /Private $4,000 $4,000 $4,000 $4,000 $4,000 $4,000 Projects (3) $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 Recoveries (4) $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 Source Water Protection(5) $15,000 $30,000 $30,000 $30,000 $30,000 $30,000 Provincial $15,000 Federal $9,000 surplus/(deficit) $3,967 Total Revenue $217,831 $264,000 $304,864 $354,864 $404,864 $434,864 (1) Revenues related directly to the Environmental Association which do not include project funds (cash and in-kind) from partners. (2) Municipal share is based on 2001 assessment. (3) Projects administered by the Association (10%). (4) Work done by the SSEA Office for the Partners and/or others. (5) Administration from Source Water Protection (from LSRCA) (6) Prior year Surplus/(deficit) amount (7) Special Projects Salary & Benefits to SSEA Severn Sound Source Protection Authority Area Draft 2 Terms of Reference Appendix 1 List of Municipal Residential Drinking Water System(s) This section presents details pertaining to all the specific existing groundwater and surface drinking sources by listing the owner, operating authority drinking water system number, system name, number of wells for groundwater, number of intake cribs for surface water and the source of the water. There are a few groundwater systems that are referred to as GUDI systems, which is groundwater under direct influence of surface water (note * GUDI = groundwater under direct influence of surface water). Intake cribs are offshore structures that collect water from a surface water body. Existing I CITY OF ORILLIA I CITY OF ORILLIA Existing I TOWN OF MIDLAND I TOWN OF MIDLAND Existing TOWN OF TOWN OF Existing PENETANGUISHENE PENETANGUISHENE I Planned Existing TOWNSHIP OF ORO- TOWNSHIP OF ORO- Existing i MEDONTE MEDONTE Existing 220001183 ORILLIA WATER SUPPLY SYSTEM 220001156 MIDLAND WELL SUPPLY LEPAGE SUBDIVISION 220006838 (PENETANGUISHENE) WELL SUPPLY PAYETTE 220001147 (PENETANGUISHENE) WELL SUPPLY TO BE ROBERT STREET WEST DETERMINED SUPPLY WELL HORSESHOE 250001402 HIGHLANDS SUBDIVISION WELL SUPPLY 220003920 MEDONTE HILLS WELL SUPPLY 220010752 ROBIN CREST WELL SUPPLY 3 (2 in LS -BR 0 SPA and I in SS SPA) 14 0 2 0 3 2 2 2 2 Groundwater Groundwater (GUDI) Groundwater 0 Groundwater 0 Groundwater 0 Groundwater 0 Groundwater 0 Groundwater 17 Severn Sound Source Protection Authority Area Draft 2 Terms of Reference Type of Drinking Water Drinking Water System Number dumber Type of System Owner Operating Autborit System lumber Dame o Wells of Intake Source Cribs Water Existing 220001518 SUGAR BUSH WELL 3 4 Groundwater TOWNSHIP OF ORO- MEDONTE TOWNSHIP OF ORO- MEDONTE SUPPLY WARMINISTER WELL Existing 220005125 2 0 Groundwater SUPPLY BASS LAKE Existing TOWNSHIP OF 220005143 WOODLANDS WELL 3 0 Groundwater TOWNSHIP OF SEVERN SUPPLY SEVERN Existing 220001110 COLDWATER WELL 3 0 Groundwater SUPPLY Existing ONTARIO CLEAN 220000700 ELMVALE WELL SUPPLY 2 0 Groundwater TOWNSHIP OF SPRINGWATER WATER AGENCY, Existing GEORGIAN BAY HUB 220003911 HILLSDALE WELL 3 0 Groundwater SUPPLY ROPE SUBDIVISION Existing 220011323 WATER TREATMENT 0 1 Surface Water PLANT TOWNSHIP OF TAY TOWNSHIP OF TAY VICTORIA HARBOUR Existing 220001076 WATER TREATMENT 0 1 Surface Water PLANT Existing 220005269 BLUEWATER WELL 3 0 Groundwater SUPPLY Existing 220005278 COOKS LAKE WELL 2 0 Groundwater SUPPLY GEORGIAN BAY Existing 220005287 ESTATES WELL 3 0 Groundwater TOWNSHIP OF TINY TOWNSHIP OF TINY SUPPLY (GUDI) Existing b 220005296 EORGIAN HIGHLANDS 1 0 Groundwater WELL SUPPLY Existing 220005303 GEORGIAN SANDS 4 0 Groundwater WELL SUPPLY Existing 220005321 LEFAIVE WELL SUPPLY 2 0 Groundwater 18 Cv- ME Severn Sound Source Protection Authority Area Draft 2 Terms of Reference Typo o " " ". "" Drinki� Water " =; � �� Water item �u�bet� urn +� Pe StiCl © vii it " "" A ii% Ailth4r ," " "" ",:.:. ".., ". �uilbe�r; . .. . . . " 4 , t1 i1 'a r —,,,1 Existing 220006267 LAFONTAINE WELL 2 0 Groundwater SUPPLY Existing 220005358 PENNORTH WELL 2 0 Groundwater SUPPLY Existing 220005544 PERKINSFIELD WELL 4 0 Groundwater SUPPLY Existing 220005367 RAYKO WATER 2 0 Groundwater SYSTEM WELL SUPPLY Existing 220005376 SAND CASTLE WELL 2 0 Groundwater SUPPLY TOWNSHIP OF TINY TOWNSHIP OF TINY Existing 220006259 SAWLOG BAY WELL 2 0 Groundwater SUPPLY Existing 220005394 TEE PEE POINT WELL 2 0 Groundwater SUPPLY Existing 220006268 THUNDER BAY WELL 2 0 Groundwater SUPPLY Existing 220005401 VANIER WOODS WELL 2 0 Groundwater SUPPLY Existing 220007481 WHIP-POOR-WILL II 2 0 Groundwater WELL SUPPLY Existing 260002330 WOODLAND BEACH 2 0 Groundwater WELL SUPPLY Existing 220005410 WYEVALE WELL 5 0 Groundwater SUPPLY TBD TBD TINY COVE ESTATES 2 i� Groundwater 19 Municipalities in the Severn Sound Watershed Severn 5 0 5 Kilometers River �' _19Q Y m d Coldwater ft_ a "a"', z� a N ° Oro MedoniOe .Spying'nwh# a ,, Produced by the Severn Sound Environmental Asscoiation with Data supplied under license by Members of the Ontario Geospatial Data Exchange, 2005. The Township of Oro - Medonte Andria Leigh, Director of Development Services 148 Line 7 South Oro, Ontario Member LOL 1 SO Municipalities �c - I RECEIVE OCT 22M ORO- MEDONTE Adjala - Tosorontio Dear Ms. Leigh' Amaranth RE: Preliminary 2009 NVCA Budget- Service Level Barrie The Blue Mountains As discussed in our meeting earlier this week, I have enclosed as Bradford -West Gwillimbury requested the preliminary budget levy estimated for 2009 by NVCA Clearview program area (Attachment 1) . Please note these are preliminary, and still subject to Board of Directors review on November 28th, and couingw ° °d subsequent circulation of this budget to our municipalities for input and Essa then a final NVCA budget vote, February 2009. Innisfil Melancthon Note the portion of the preliminary Oro - Medonte budget levy allocated to the Severn portion within your municipality is assumed to be 68% of Mono your total levy. (Attachmentl ) Mulmur New Tecumseth I also want to clarify a point of possible misunderstanding regarding �- or°_Med°nte Planning user fees as presented to your Council on Oct. 15th. To clarify my response to a planning fee cost recovery question, the NVCA Grey Highlands Planning/Regulated Fees are designed to recover 100% of cost for Shelburne developer /landowner driven applications where an individual will benefit Springwater directly through the development process. For Planning/Regulation Wasaga Beach applications that benefit the general public or the entire municipality, general levy covers this cost. Some examples would be municipal culvert work, Comprehensive Official Plan review and updates, and Watershed stream alteration or wetland filling compliance. Counties Simcoe In recent years, NVCA's total Planning program cost including all Dufferin supporting program costs, are covered 70% to 80% by user fees and 20 -30% by general levy. Again the general levy portion goes toward Grey covering municipal and general public benefiting activities. Member of �: CA�*- Conservation ONTARIO Conserving our Healthy Waters NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1 TO Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin @nvca.on.ca F) Jos Regarding NVCA service delivery details by program and by Municipal area including a separate breakdown for the Severn portion of your Municipality, please refer to the August 18th letter and report I submitted to Council. In addition to the Aug. 18th submission, I would recommend that you refer to the NVCA 2008-2010 Business Plan for additional details including the following: • Staff capacity organization chart — page 4 and by specific program area, page 12, 27,36 & 51 • Program specific services — Appendix C-G • Environmental targets by sub-watershed — Appendix B • Summary of program and implementation strategy — Section 4 The NVCA Business Plan is located on the NVCA web site (www.nvca.on.ca) under; About Us, Business Plan Executive Summary and Business Plan Appendix. I have also included a more thorough break down of NVCA Stewardship Services including; Reforestation, Healthy Waters and Community Rivers and the associated staff capacity/expertise currently available at the NVCA and available through the anticipated 2009 budget. I hope the enclosed additional information meets your needs. I look forward to your analysis of conservation service delivered by the NVCA and SSEA and areas of duplication, current or potential. Please do not hesitate to call if you require any further information. I will continue to work with Oro-Medonte staff and Council to address the outstanding budget and service delivery concerns as expressed by Council. Sincerely, Wayne R. Wilson, B.Sc. CAO/Secretary-Treasurer Copy: Robin Dunn, CAO Chair Fred Nix NVCA Members John Crawford and Sandy Agnew iaga Valley Conservation Authority Member of ) { Concession 8, Utopia, ON LOM 1TO (705) 424 -1479 FAX (705) 424- 2115� Website:www.nvca.on.ca Conservation ONTARIO w.aur;! Cl.dnipluns Invoice To: Oro - Medonte Township Date: Oct. 22, 2008 148 Line 7 South Invoice: Oro, ON Reference: 2009 Preliminary Municipal Levy LOL 2X0 Department: Attention: Andrea Leigh Property Location Director of Development Services county: voice: 705 - 487 -2171 Municipality: Fax: Lot: _ E -mail: Concession: _ 911: Roll: PRELIMINARY 2009 ORO- MEDONTE LEVY PRELIMINARY 2008 2009 Oro - Medonte Township Apportionment Percentage 9.0050% 8.8683% Severn portion 68.0000% 110 Reforestation $11,168.80 $ 11,660.67 $ 7,929.26 120 Healthy Waters 25,668.90 $ 26,799.36 $ 18,223.56 150 Conservation Lands 16,110.65 $ 16,820.16 $ 11,437.71 310 Planning and Regulations 21,589.02 $ 22,539.80 $ 15,327.06 400 Engineering & Technical Services 14,371.10 $ 15,004.00 $ 10,202.72 420 Environmental Services 17,108.70 $ 17,862.17 $ 12,146.28 430 Flood Forecast & Warning 16,698.40 $ 17,433.80 $ 11,854.98 460 Source Water Protection 0.00 $ - $ - 630 Tiffin Education 1,725.09 $ 1,801.06 $ 1,224.72 661 Tiffin Centre Operations and Maintenance 29,864.18 $ 31,179.40 $ 21,201.99 Total 2008 Levy: $154,304.84 $ 161,100.42 $ 109,548.29 Attachment 2 NVCA —Stewardship Services Programs, Summary of Capacity Fred Dobbs, Manager Stewardship Services Senior Fisheries Habitat Biologist, B. Sc. in Fisheries Biology Shannon Stephens, M.Sc. Watershed Ecosystems, Honors B.Sc. Environmental Science Sara Campbell, B.Sc. Environmental Science Joseph Mazza, B.Sc. Environmental Science Rick Grillmayer, Fish and Wildlife Technologist/Associate Member of Ontario Professional Foresters Association Registered Ontario Managed Forest Plan Approver/Reviewer # 050 Additional NVCA technical support staff , Water Resource Engineers, GIS analyst, Hydrogeologist, Professional Planners, Ecologist/ monitoring experts, two Permit/Compliance Officers, and lands management staff. Community River Restoration Through this program area NVCA staff (Fred, Sara, Joseph) work with community groups to develop aquatic habitat/water quality goals, identify project priorities, negotiate with private landowners, develop conceptual and detailed project designs, access funding, apply for permits, provide project management services including financial administration and complete pre/post performance monitoring. Staff experience and --expertise in this program area provides for implementation of a broad range of technically demanding aquatic habitat and water quality improvement projects including: • Dam Decommissioning/Natural Stream Channel Restoration (NVCA is currently one of the lead Conservation Authorities working in this area of expertise). • Floodplain Construction (NVCA is currently one of the lead Conservation Authorities working in this area of expertise). • Environmental Stream Channel Realignment • Stream Bank Stabilization/Bank Habitat Restoration Stewardship staff with input from the NVCA staff technical team including engineering, have the capacity to identify priority projects based on the draft fisheries habitat management plan, administer survey contracts, develop complex natural channel designs, based on fluvial geomorphology principles, coordinate contracts for fluvial geomorphology and NVCA engineering technical support where required, access permits from DFO (Federal Fisheries Act Authorization) and MNR (work permits under Lakes and Rivers Improvement Act/Public Lands Act), determine project costing/budgets, administer construction contracts and provide on-site project management. Fisheries Habitat Management Program Program provides a strategic linkage between habitat restoration and the maintenance of a Level 2 Fisheries Habitat Referrals Partnership with Fisheries and Oceans Canada (part of NVCA Planning Program). Through this program area, fisheries habitat compensation funding (e.g. $120,000.00 through Powers Bridge project) is channeled into strategic stream habitat restoration/water quality improvement projects. This program also is able to access DFO funds for fisheries habitat management planning NVCA Services Programs, Summary ofCapacity Page 2 (8.g. d8v8|OprDeOt of NVCA Fisheries Habitat Management P|8D). VV0dkiOg with the MVCA planning department, this p[Og,8nn area i8 able to negotiate and access compensation funding provided by private developers to be used for strategic habitat restoration. NVCA$taff in this program area currently certified tOcomplete dectrofiShiOg as part Of the NVCA^S broad biO00bDitO[|Dg Strategy. Staff also have expertise in 1Onp|e[D8Dta8ioO of strategic Coldwater S1[e8[D habitat nnUOkU[iDg involving stream temperature, dissolved oxygen and b8Sef|Ovvassessments. Healthy Waters Program Shannon Stephens Program Coordinator NVCA Healthy Waters program provides 8 host of opportunities for landowners including leading edge techniques for Best K8aDGgern8D1 Practices and in water restoration works. A Grant Incentive Program provides technical and funding support to private |8ndOvvne[S and C0nlnOuOih/ groups interested in iDlp|9rDeOtiDg water quality improvement projects |nC|uding livestock exclusion fencing, riparian tree planting, b8[D eRveStn}Vghing' C|oRn vv8t8r UivgnSiOnS' well deCOnnnl|SaioniDg, Strg8nn habitat restoration, d8[n U8CDrnOniSSiOniDA, d8[n bOMO[D discharge inStG||8tiOn, nutrient management plan development, fuel storage replacements etc. Healthy Waters Education and Outreach Program submits monthly conservation CO(A8r articles to local OO8diO and hosting local CoOlUluDitv vvOrkShOpS designed to promote implementation of eDvirDnnl8OL@| best management practices. Ye||Qvv Fish RO8U program is supported as mH@Dg of promoting the protection Of water resources in8n urban setting. Forestry Program Rick GriUmnayer Coordinator ^� NVCA Forestry program coordinates the planting Of close bn 100,000 trees each year throughout the entire vv8t8[SheU. Many of these trees are provided by the County of SinlcOe and the Trees {JDt8riO Foundation and both entities require that all planting plans in our watershed are stamped by 8 Registered Member Ofthe Ontario Professional Foresters Association. Maintaining this professional standing a||OwS for considerably expanded grant opportunities of which are passed on to our watershed residents. All K88nRggd Forest Plans and P|gO Reviews in Ontario are required t0b8stamped by Registered Managed R]/eSt Plan Approver/Reviewer. The professional writing and reviewing Of yW8D8g8d Forest Plans is offered to all vV@t8rSheU residents and O#SrS considerable income tax savings. Seed cOU8Ctk}n for future propagation is facilitated through our Forestry Program. This service involves select seed gathering from watershed zones ensuring the availability O4 tree seedlings for future years. NVCA forestry coordinator is also 8 licensed Forestry Exterminator and maintains a p8SUCideS Operator UC9n88, both under the Pesticides ACt, to provide for herbicide applications needed to suppress grass competition. 1] .,, E NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget NVCA - Summary of Revenue Contributions 5% Reserves 5% Municipal User Fees Funding 23% 45%, Government Grants 22% REVENUE: General Municipal Levy Non Match General Municipal Levy - Healthy Waters Grant Incentive Matching Municipal Levy - Flood Control Special Benefiting Levy - Flood Control Other Municipal Contributions Total Municipal Revenue MNR Transfer Payment - Flood Control Other Provincial Sources Federal Sources Total Government Grants Contributions Specified Contributions User Fees - Reforstation - Healthy Waters - Conservation Lands - Planning - Environmental Services - Environmental Education -Tiffin Operations Conservation Land Leases Investment Income Total User Fees Total Contributions and User Fees Reserves Total Revenue 5C -�G R, (_ vtse.0 m to 7, )_ OOi' ktoC� % 1h L G ` O� 1,483,111.57 45,000.00 185,434.80 3,052.42 31,580.00 1,748,178.79 188,490.33 720,202.00 65,600.00 974,292.33 1,617,619.77 15,000.00 183,960.00 4,530.00 30,790.00 1,851,899.77 188,490.00 588,500.00 99,000.00 875,990.00 121,936.00 163,250.00 0.00 50,000.00 59,600.00 39,500.00 11,000.00 54,900.00 7,000.00 9,500.00 958,979.42 709,000.00 1,000.00 1,000.00 17,830.00 71,369.00 8,500.00 8,500.00 13,450.00 19,050.00 15,000.00 15,000.00 1,092,359.42 _ 927,819.00_ 1,214,295.42 1,141,069.00 - 11,400.00 183,370.00 3,925,366.54 4,052,328.77 J Aw NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget NVCA -SUMMARY 2008 ire Approved Forecast EXPENDITURE: Total Program Wages, Payroll Costs & Benefits 2,402,011.19 2,328,045.93 Board of Director Per Diems 32,500.00 33,000.00 Grant Incentive Disbursements 456,200.00 375,500.00 Capital Purchases 0.00 187,000.00 Staff Cost 13,100.00 12,300.00 Memberships, Professional Dues 26,262.00 28,600.00 Education and Training 33,600.00 34,000.00 Uniform Expense 3,800.00 3,500.00 Transportation -Use of Personal Automobile 22,875.00 23,850.00 Leases 39,211.67 36,211.67 Material & Supply 198,664.68 196,040.84 Material & Supply - Vehicle and Large Equipment 37,475.00 39,800.00 Material & Supply - Cost of Trees 50,700.00 60,000.00 Material & Sgpp1yr -,Office Costs 37,500.00 39,500.00 Contract Plan`r� 51,000.00 51,000.00 �._t7ufsource i+iprrient_costs-- --- ---- ��. 11,000.00 10,500.00 Maintenance Expense 34,700.00 39,200.00 -- > coons_ ts-- - ----- - �� U 60,012.00 ---- -- X165,000.00 eat t and H rQ__ �a�` 20,020.00 20,020.00 C- -"Te eTp°�iories Cellphone and Internet Access Sipes 35,850.00 39,550.00 Legal v7 24,000.00 29,000.00 Audit S 18,000.00 18,000.00 Taxes 12,154.83 12,154.83 Insurance 62,180.00 68,980.00 Advertisement and Communications 27,570.00 31,570.00 Interest and Bank Charges 5,000.00 5,000.00 Ammortization 184,412.00 165,000.00 Total Program Expenditures 3,899,79837 4,052,32127 SURPLUS (DEFICIT) 25,568.17 5.50 F E F__1 LJ 11 0 ..., 11 NOTTAWASAGA VALLEY CONSERVATION AUTHORIn Preliminary 2009 Operations Budget Reforestation Program Revenue Reserve 2% User Fee Municipal unicipal Levy Grants 50% 32% REVENUE: 4010 -110 Levy Non Match(110) 4010 -110 -164 Levy Non Match (110)HW Project Incentive 4040 -110 -187 Tree Planting Grant - New Tecumseth 4040- 110 -181 Tree Planting Grant - Oakridges Moraine 4040- 110 -188 Tree Planting Grant Simcoe County 4040 - 110 -189 Trees Ontario 50cents per tree 4040 -110 -191 Trees Ontario 50 Million Tree 4100 -110 -177 User Fees Tending1site Prep 4100 - 110 -101 User Fees(110)Arbour Day -4100 -110 -102 User Fees(110)Reforestation 4100- 110 -103 User Fees(110)Managed Forest from Operations Reserve Total Revenue EXPENDITURE: Total Allocated Costs Total Program Wages, Payroll Costs & Benefits Capital Expenditure 5020 -110 StaffCost(110) 5030 -110 Mbrshps,Prof.Dues,110 5031 -110 Training -110 5050- 110 -101 Mat'I &Suppiy(110)ArbourDay 5050 - 110 -102 Mat'I &Supply(110)Reforestation 5051- 110 -101 Cost of Trees(110)Arbour Day 5051 -110 -102 Cost of Trees(110)Reforestatio 5060 -110 Equipment Costs - Reforestation 5071 -110 Transportation(110)Use of Personal Automobile 5090- 110 -102 Outsource(110)Contract Plant 119,028.91 5,000.00 3,000.00 6,500.00 9;500.00 30,000.00 3,600.00 9,000.00 42,000.00 5,000.00 232,628.91 �(-1 123, 324.67 5,000.00 3,000.00 15,000.00 8,000.00 20,000.00 35,000.00 4,000.00 9,000.00 23,000.00 3,500.00 4,000.00 252, 824.67 57,203.80 61,276.95 62,905.11 66,227.72 4,000.00 50.00 50.00 300.00 300.00 1,000.00 1,000.00 500.00 500.00 5,300.00 5,300.00 5,000.00 5,000.00 45,700.00 55,000.00 1,500.00 1,500.00 50.00 50.00 51,000.00 51,000.00 5i NOTTAWASAGA VALLEY CONSERVATION AUTHORITN Preliminary 2009 Operations Budget 5170 - 110 -126 Hydro(110)Tree Cooler 5180 -110 Cellphone 5290 -110 Uniform Expense(110) 5430 -110 Advertisement(110) Total Program Expenditures Total Program Expenditures and Allocated Costs SURPLUS (DEFICIT) OPERATION RESERVE: Transfer Into Reserve: from programs Transfer from Reserve: 1440 - Equipment Purchase Tow Behind Sprayer Net Change In Operation Reserve «. < 5 120.00 120.00 500.00 0.00 300.00 300.00 1,200.00 1,200.00 175,425.11 191,547.72 232,628.91 252,824.67 0.00 0.00 M M KI 4,000.00 0.00 4,000.00 11 0 NOTTAWASAGA VALLEY CONSERVATION AUTHORITN Preliminary 2009 Operations Budget REVENUE: 4010 -120 Levy Non Match(120) 4010 - 120 -164 Healthy Waters Incentive Levy 4030 - 120- 179Provincial Grant - Nottawasaga Futures 4030- 120 -124 Province of Ontario - COA Lower Notti 4030 - 120 -124 Province of Ontario - COA general 4030- 120 -476 Prov SWP - Early Action Implementation 4030 - 120 =479 Prov SWP - Early Action Grant 4050 - 120- 1810akridges Moraine Foundation 4050 - 120 -145 Contributions to grant incentive prgm 4050 -120 Contributions(120) River Restoration Projects _�, 409.0- 120- 190Fed Funding - Lower Not/Shoreline Project 4090 - 120 - Department of Fisheries and Oceans 4100 -120 User Fee - Ducks Unlimited On Wettand Care 4100 -120 -185 User Fee - Power Bridge 4100 - 120 -108 User Fees(120)New TecStream Comm Total Revenue EXPENDITURE: Total Allocated Costs Total Program Wages, Payroll Costs & Benefits 5020 -120 Staff Expenses 5031 -120 Training 5050 -120 -124 Material & Supply COA General Projects 9 245,051.66 293,813.53 40,000.00 10,000.00 15,000.00 2,000.00 6,500.00 30,000-00 30,000.00 - -- 71,800.00 320,000.00 31,386.00 25,000.00 1,500.00 1,500.00 9,000.00 23,000.00 60,000.00 30,000.00 9,000.00 49,900.00 11,200.00 0.00 11,000.00 5,000.00 454,137.66 877,513.53 159,171.04 202,287.97 179,966.62 209,925.56 300.00 500.00 2,000.00 3,000.00 30,000.00 30,000.00 �c - lU sjw07 /10 /2008 NOTTAWASAGA VALLEY CONSERVATION AUTHORITN Preliminary 2009 Operations Budget 5050 -120 Mat'1(120) River Restoration Projects Ducks Unlimited Projects 5050 - 120- 190Material &Supply - Lower Not/Shoreline Proje( 5050- 120 -185 Material Power Bridge 5050 - 120 -144 HW Best Mgmt Projects GRANTS 5050120181 Oakridges Moraine 5050- 120476 Mat'I & supply SWP -Early Action Implement 5050 - 120479 Mat'I & supply SWP -Early Action Grants 5180 -120 Cellphone 5430- 120 -133 Communications(120) HW Outreach 5430 -130 River restoration projects Communications 5071- 120Personal Vehicle Use Total Program Expenditures Total Program Expenditure and Allocated Costs SURPLUS: (DEFICIT) lu 5,000.00 12,000.00 1,000.00 15, 000.00 12,000.00 11,500.00 6,200.00 300.00 41,500.00 30,500.00 14,700.00 25,000.00 0.00 15,000.00 320,000.00 500.00 1,000.00 1,000.00 1,500.00 1,500.00 300.00 300.00 294,966.62 675,225.56 454,137.66 877,513.53 0.00 0.00 sjw07/1012008 0 5C - Id NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget Conservation Lands Program Revenue REVENUE: 4010 -150 Levy Non Match(150) 4030 -150 Provincial Grant(150)SEP 4050 -150 Contributions (Projects) 4050 - 150 -116 Contribution(150)MinesingSwamp 4050 - 150 -137 Contributions(150)Friends of Fort Willow 4050- 150 -138 Contributions(150)FOMS 4090 -150 Federal Funding 4100 -150 User Fee - Conservation Lands 4100 - 150 -116 User Fees(150)MS Passes(Reserve) 4100 -150 -137 User Fees(150)Fort Willow 4100 -150 -138 User Fees(150)Minesing Wetlands 4100 - 150 -192 Quality Sod Farms Lease 4100- 150 -163 Mayers Marsh Property Rental 4100 - 150 -128 Duckworth Property Rental 4100 - 150 -156 UserFee(150)N.L.Mgmt Contract 4100 - 150 -147 User Fees (150) Hunt Permit Transfer to New Lowell Reserve Total Revenue EXPENDITURE: Total Allocated Costs Total Program Wages, Payroll Costs & Benefits 5020 -150 Staff Exp- Conservation Lands 178, 907.85 2,240.00 1,000.00 100.00 1,000.00 1,000.00 5,600.00 1,000.00 151,040.81 1,000.00 1,000.00 1,000.00 2,000.00 2,000.00 1,500.00 1,000.00 4,000.00 450.00 450.00 600.00 13,000.00 14,000.00 5,000.00 5,000.00 - 11,400.00 - 8,630.00 199, 897.85 173,960.81 82,245.22 79,102.63 800.00 76,489.86 57,920.95 800.00 5C -13 NOTTAWASAGA VALLEY CONSERVATION AUTHORIn Preliminary 2009 Operations Budget 5030 -150 Membership & Professional Fees 5031 -150 Staff Education & Training 5050 -150 Mat'I &Supply(150) General Land Management 5050- 150 -137 Mat'I &Supply(150)Frnds- Ft.Wiil 5050 - 150 -138 Mat'I &Supply(150)Fmds- M.Swamp 5290 -150 Uniforms 5071- 150Personal Vehicle Use 5110 - 150- 156Comm.Genl Liability - New Lowell 5100 - 150- 167Comm.Genl Liability - Other lands 5080 -150 Legal / Consultant Expenses 5120 - 150 -113 Taxes -Cons Lands -Glen Cairn 5120 -150 -114 Taxes- ConsLands- Nottawasaga BI 5120 - 150 -115 Taxes -Cons Lands -Petun 5120 - 150 -167 Taxes- ConsLands- Minesing Swamp 5120- 150 -118 Taxes -Cons Lands- Osprey 5120 - 150 -156 Taxes(150)NewLoweil 5170 - 150 -156 Hydro(150)NewLowell 5430 -150 -114 Todd Signs(150)Nottawasaga Bluffs 5430- 150 -167 Todd Signs (150)General Lands 5430- 150 -156 Todd Signs(150)NewLowell Total Program Expenditures Total Program Expenditures and Allocated Costs SURPLUS (DEFICIT) NEW LOWELL RESERVE Transfer Into Reserve: from programs Net Change in New Lowell Reserve 300.00 300.00 3,000.00 3,000.00 10,000.00 10,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 100.00 100.00 3,670.00 3,670.00 5,660.00 6,660.00 1,000.00 1,000.00 750.00 750.00 1,200.00 1,200.00 1,500.00 1,500.00 3,700.00 3,700.00 600.00 600.00 1,000.00 1,000.00 200.00 200.00 120.00 120.00 1,450.00 1,450.00 500.00 500.00 117,652.63 97,470.95 199,897.85 173,960.81 0.00 0.00 0.00 8,630.00 0.00 8,630.00 11 0 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget Planning Services Program Revenue Municipal Levy 31% User Fee 69% REVENUE: 665,236.72 532,907.76 4010 -310 Levy Non Match(310) 239,744.85 322,912.07 4100 - 310 -301 User Fees(310)Legal & General Inquiry 36,000.00 36,000.00 4100- 310 -302 User Fees(310)Section 28 Permits 140,000.00 150,000.00 4100- 310 -305 User Fees(310)Site Plans 30,000.00 40,000.00 4100 - 310 -306 User Fees(310)Plan of Subdivision /Condo 709,979.42 400,000.00 4100- 310- UserFee(310) Official Plan & Zoning By -Law Amend 1,000.00 50,000.00 4100 -340 -313 Consents, Minor Variance, NEC 18,000.00 18,000.00 4100 - 310 -314 Peer Review and Special Studies 20,000.00 10,000.00 4100 - 310- 325Preconsultation 5,000.00 5,000.00 Total Revenue 1,198,724.27 1,031,912.07 5080 -310 -312 Legal Costs - General OMB 5,000.00 5,000.00 EXPENDITURE: Total Allocated Costs 463,562.55 448,304.30 Total Program Wages, Payroll Costs & Benefits 665,236.72 532,907.76 5020 -310 Staff Exp- Planning 1,000.00 1,000.00 5030 -310 Mbrshps, Prof. Dues, 310 2,000.00 2,000.00 5031 -310 Staff Education /Training 6,000.00 6,000.00 5050 -310 Mat'I &Supply(310) 7,000.00 3,000.00 5430 -310 Communications 3,000.00 1,000.00 5060 -310 -308 Equipment(310)Enforcement 1,000.00 1,000.00 Personal Vehicle Use 425.00 400.00 5080 - 310 -308 Legal Costs - Enforcement 5,000.00 5,000.00 5080 - 310 -310 Legal Costs - Agreements 5,000.00 5,000.00 5080- 310 -311 Legal Costs - General Matters 5,000.00 5,000.00 5080 -310 -312 Legal Costs - General OMB 5,000.00 5,000.00 5090 -310 Consultant Fees(310) special studies 10,000.00 5,000.00 5090 -310 Consultant Fees(310) peer review 10,000.00 5,000.00 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget 5180 -310 Cellphone 5290- 310 -308 Uniforms 5110 -310 -636 Insurance(310)E &O Premium Total Program Expenditures Total Program Expenditures and Allocated Costs SURPLUS (DEFICIT) .t. 5< - r5 1,000.00 200.00 2,000.00 1,000.00 6,500.00 5,100.00 735,161.72 583,607.76 1,198,724.27 1,031,912.07 0.00 0.00 3 E I.J 9 NOTTAWASAGA VALLEY CONSERVATION AUTHORM Preliminary 2009 Operations Budget Engineering Program Revenue Reserve 7% REVENUE: 4010 -400 Levy Non Match(400)Engineedng 4030 - 400 -433 Prov Grant(400) Low Water Response 4030 - 400 -470 Prov Grant (400) WECI from Reserve Total Revenue EXPENSES: 5105 - 400 Interprogram Supply Total Allocated Costs Total Allocated Costs and Interprogram Supply "1C-IL 159,590.20 196,446.85 8,000.00 15,000.00 15,000.00 167,590.20 226,446.85 - 100,000.00 - 100,000.00 187,229.17 232,341.97 87,229.17 132,341.97 Total Program Wages, Payroll Costs & Benfits 71,261.03 55,804.88 WECI Capital Project 30,000.00 5020 -400 Staff Expense (400) Engineer 600.00 600.00 5030 -400 Memberships(400)Engineering 2,000.00 2,000.00 5031400 Training 3,000.00 3,000.00 5071 -400 Transportation - Personal Vehicle Use 500.00 500.00 5180- 400C ell phone 1,000.00 0.00 5050 -400 Mat'I &Supply(400) 2,000.00 2,000.00 5290 -400 Uniform & Special Clothing 200.00 Total Program Expenditures 80,361.03 94,104.88 Total Program Expenditure & Allocated Costs 167,590.20 226,446.85 SURPLUS (DEFICIT) 0.00 -0400 Capital Repair & Replacement Reserve Transfer from Reserve: WECI project conditional upon MNR project approval 15,000.00 Net Change in Capital Repair & Replacement Resei 0.00 15,000.00 5 .i}4 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget REVENUE: Capital Reserve Total Revenue EXPENSES: Total Allocated Costs Total Program Wages, Payroll Costs & Benefits Capital Expenditure 5020 -410 Staff Expense (410) GIS 5031 -410 Training 5050 - 410 -464 Mat'I &Supply(410) GIS Plotter paper and Ink 5050 -410 -634 Mat'I &Supply(410) IT 5050 -410 -654 Mad &Supply(410) Software Support 5090 -410 Consultant Fee (410) IT 5090 -410 Consultant Fee (410) Database Consultant Total Program Expenditures Total Program Expenditures and Allocated Costs 5115 -410 Cost Recovery Cross Charge Net Cost Centre CAPITAL REPAIR AND REPLACEMENT RESERVE: Transfer from Reserve: 1460 - Replace Computer workstations Net Change in Capital Reserve 20,000.00 0.00 20,000.00 82,461.34 125, 883.08 100.00 3,000.00 2,000.00 6,800.00 14,192.00 10,000.00 X161,975 08.,- 244,436.42 118,609.97 20,000.00 100.00 3,000.00 2,000.00 6,800.00 11,000.00 8,000.00 7,500.00 177,009.97 177,009.97 244,436.42 157,009.97 0.00 0.00 20,000.00 20,000.00 �� w E E I NOTTAWASAGA VALLEY CONSERVATION AUTHORITN Preliminary 2009 Operations Budget Environmental Studies Program Revenue 4010-420 Levy Non Match(420) 189,991.12 231,684.59 4100- 420 -467 Angus Sewage Treatment 4,540.00 4,540.00 4100-420-436 Biomapp - Hockiey 1,000.00 1,000.00 4100-420 -437 New Tec Regional Waste Water Treatment 9,960.00 4100-420 -472 Tottenham Waste Water Treatment 14,540.00 4,540.00 Blue Mountain watershed trust 750.00 Total Revenue 210,071.12 252,474.59 EXPENSES: Total Allocated Costs 71,640.43 117,311.64 Total Program Wages, Payroll Costs & Benefits 123,710.69 120,562.95 5020 -420 Staff Expense (420) 250.00 250.00 -► 5030-420 Membership 20.00 0.00 5031-420 Training(420) 1,600.00 2,000.00 5050-420 Mat'I &Supply(420) 3,000.00 3,000.00 5060-420 Equipment Costs(420) 2,000.00 2,000.00 5090 - 420-475 Lab Costs 5,500.00 5,500.00 5180-420 Cellphone 500.00 0.00 5180-420 -431 Telemetry Guages(420)PGMN 1,850.00 1,850.00 Total Program Expenditure 138,430.69 135,162.95 Total Allocated Costs and Program Expenditure 210,071.12 252,474.59 SURPLUS (DEFICIT) 0 f 61 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget Flood Forecast & Warning Program Revenue Special Benefit 1% Provincial Municipal Levy Grant 49% 50% REVENUE: 4020 -430 Levy Matching 4030 -430 Provincial Grant 4040 -431 Special Benefiting Levy Total Revenue EXPENSES: Interprogram Material & Supply Total Allocated Costs Total Allocated Costs and Interprogram Material &Supply Total Program Wages, Payroll Costs & Benefits 5050 -430 Mafl &Suppy -4.2.1 Flood Control Structure 5090 -437 Consultant Fees 5110 -431 Insurance 5120 -431 Taxes Total Program Expenditure Total Allocated Costs and Program Expenditures SURPLUS (DEFICIT) 185,434.80 183, 960.00 188,490.33 188,490.00 3,052.42 4,530.00 376,977.55 376,980.00 100, 000.00 100, 000.00 12,565.95 8,267.83 112, 565.95 108, 267.83 198,318.09 209,910.90 Operations 40,788.68 31,296.44 12,000.00 12,000.00 10,400.00 12,600.00 2,904.83 2,904.83 264,411.60 268,712.17 376,977.55 376,980.00 0.00 0.00 0 10 �< - a o NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget Source Water Protection Program Revenue 0 Provincial Grant REVENUE: 4030- 460 -473 Provincial Grant Dufferin Headwaters 4030 - 460 -317 SWPP - Capacity deferred funding carry foreward re: threats 4090 -460 Fed Funding AAC Cowsep 4030- 460 -476 SWP Outreach and Education Project 4030 -460 -479 SWP Early Action Projects Total Revenue EXPENSES: Total Allocated Costs Total Program Wages, Payroll Costs & Benefits 5050- 460 -473 Dufferin Headwaters 5050 -460 -476 SWP Outreach and Education Projects 5050 - 460- 477SWP Early Action Projects 5090 -460 Consulting - AAC Cowsep 5360 -460 Lease Vehicle (Yaris) Total Program Expenditure Total Allocated Costs and Program Expenditures SURPLUS (DEFICIT) 40,000.00 135,000.00 132,000.00 11,200.00 60,000.00 89,962.00 400,000.00 664,962.00 203,200.00 81,285.67 116, 962.40 40,000.00 22,134.00 400,000.00 63,174.05 75,308.78 60,000.00 4,711.67 4,711.67 583, 808.07 140,020.45 665,093.74 203,194.50 - 131.74 5.50 ki 4 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget Environmental Education Program REVENUE: 4010 -630 LevyNonMatch(630) Environmental Education 4100 -630 User Fee (630) Outsource 4110- 630 -702 Environmental Ed(630) Subsidy Schools 4110 - 630 -703 Environmental Ed(630) Non - Subsidy 4110 - 630 -704 Environmental Ed(630) SMCSB 4110- 630 -705 Environmental Ed(630) Maple Syrup 4110- 630 -706 Environmental Ed(630) Community Outreach Total Revenue EXPENDITURE: Total Allocated Costs defer full cost recovery due to program development Total Program Wages, Payroll Costs and Benefits 5090 - 630 -612 OutsourceService(30)Subsidy School 5050 -630 Educational Material & Supply 5050 -630 Promotional Material & Supply 5050 - 630 -705 Material& Supply(630) Maple Sryup 5050- 630 -706 Material & Supply (630) Outreach Total Program Expenditure Total Program Expenditure and Allocated Costs SURPLUS (DEFICIT) 19,157.00 20,000.00 6,000.00 17, 830.00 18, 840.00 47, 529.00 5,000.00 42,987.00 91,369.00 27,475.00 74,354.31 - 40,000.00 27,475.00 34,354.31 53,620.29 15,512.00 1,700.00 750.00 500.00 444.40 15,512.00 57 014.69 42,987.00 91,369.00 0.00 0.00 NOTTAWASAGA VALLEY CONSERVATION AUTHORITN Preliminary 2409 Operations Budget REVENUE: Vehicle Reserve 22,000.00 Total Revenue 22,000.00 EXPENDITURE: Total Allocated Costs 16,543.02 Total Program Wages, Payroll Costs & Benefit, 41,927.35 43,361.85 Capital Expenditure 22,000.00 5050- 650 -620 Material & Supplies Vehicle 1,000.00 1,000.00 5110- 650 -620 Insurance- Corp - Vehicle - Vehicle 6,000.00 6,000.00 5280- 650 -620 Maintenance(650)Vehicle 8,000.00 8,000.00 5330 - 650 -620 Licence(650)Vehicle 600.00 600.00 5340 -650 -620 Gas & Oil(650)Vehicle 23,000.00 25,000.00 5350- 650 -620 Vehicle Lease(650) 20,000.00 17,000.00 5050 -650 -621 Material & Supplies- LargeEquipmei 750.00 750.00 5110 - 650 -621 Insurance- Corp- LargeEquipme 1,000.00 1,000.00 5280 -650 -621 Maint.Supplies(650)LargeEquipme 5,000.00 5,000.00 5340- 650 -621 Gas & Oil (650)LargeEq uipmeni 875.00 1,200.00 - 5170 -650 Hydro - Workshop 1,200.00 1,200.00 5270 -650 Fuel Oil Heating - Propane Wksp 1,500.00 1,500.00 5280 -650 Maintenance Supplies- Workshop 3,000.00 5,000.00 5060- 650 -659 Equipment (650) Hand Tools 1,000.00 5290 -650 Uniform Exp(650) 500.00 500.00 + Total Program Expenditure 114,352.35 140,111.85 Total Program Expenditure and Allocated Co: 130,895.37 140,111.85 5070 -650 Cost Recovery Cross Charge Net Cost Centre VEHICLE RESERVE: Transfer Into Reserve: from programs Transfer from Reserve: 1440 - Vehicle Lease buy Out Matrix 130, 895.37 118,111.85 0.00 0.00 Mw 22,000.00 0.00 22,000.00 0 6J) _0, NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget REVENUE: 4100 -660 External Bookings Total Revenue EXPENDITURE: 5105 -660 Material& Supply Governance Total Allocated Costs 5060 -660 Equipment Purchase -Office 5110 -660 I nsu rance(660 )Office 5120 -660 Taxes - Corp -Office 5170 -660 Hydro(660) 5180 -660 Telephone & Mikes 5230 -660 Photocopier Exp(660) 5360 -660 Lease Equipment 5240 -660 Office, Stationary Expense 5250 -660 Postage Exp.- Carp - Office 5280 -660 Interior Maintenance & Supplies(660) 5400 -660 Maint & Repair Office Equip 5420 -660 Internet Access - SCAN 5430 -660 Corp Communications (move to 680) Total Program Expenditure Total Program Expenditure and Allocated Costs -a3 1,000.00 0.00 1,000.00 0.00 - 40,425.00 - 40,425.00 0.00 4,000.00 4,000.00 28,000.00 33,000.00 500.00 500.00 —� 17,000.00 17,000.00 18,000.00 25,000.00 10,500.00 10,500.00 14,500.00 14,500.00 17,000.00 17,000.00 10,000.00 12,000.00 7,000.00 7,000.00 2,000.00 3,400.00 12, 500.00 12, 500.00 10, 500.00 151,500.00 156,400.00 ,111,075.00 156,400.00 5070 -660 Cost Recovery Cross Charge 110,075.00 156,400.00 Net Cost Centre 0.00 0.00 11 I...J 11 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget Operations & Infrasturcture Maintenance Program Revenue REVENUE: 4010 -661 Levy Non Match(661) 4050 -661 -605 Contributions - Spring Tonic 4100- 661 -605 User Fees - Spring Tonic 4100 -661 -130 User Fees - pavillion & Campsites 4100 - 661 -662 User Fee - Vending Machines Specified Contribution Capital Reserve • Total Revenue EXPENDITURE: Total Allocated Costs Total Program Wages, Payroll Costs & Benefits Operations 5280 -661 -627 Maintenance(661)Snow Removal 5280- 661 -630 Maintenance Supp(661) Security 5280 - 661 -633 Septic &Water system; Outdoor Lighting 5280 - 661 -632 Maintenance(661)Road &Parking Lot 5280 -661 Maintenance & Supplies - ongoing operations 5280 -661 -640 Vandalism 5290 -661 Uniform & Special Clothing 5430 -661 Signage (661) Todd Signs etc 5440 -661 Waste Services(661) 5060 -661 Equipment Costs 331,639.98 278,39725 550.00 750.00 3,500.00 3,500.00 4,000.00 4,000.00 6,000.00 1,000.00 50,000.00 74,000.00 339,689.98 411,647.25 150,105.26 125,864.43 155,084.73 123,182.82 2,500.00 2,500.00 2,700.00 2,700.00 7,000.00 7,000.00 3,000.00 4,000.00 6,000.00 6,000.00 1,000.00 500.00 800.00 800.00 1,500.00 1,600.00 2,500.00 1,000.00 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget 5050 -661 Material & Supply Tiffin Conservation Area Projects 5050- 661 -605 Mat'I Supply(170) Spring Tonic 5050 - 661 -662 Mat'I Supply (661) Vending Machines Infrastructure Boardwalk Capital Infrastructure Maintenance Total Program Expenditures Total Program Expenditures and Allocated Costs SURPLUS (DEFICIT) Capital Repair and Replacement Reserve Transfers from Reserve: Specified Capital Project 1430 - Boardwalk Specified Contribution Transfer from Reserve 5050 -661 Infrastructure Maintenance replace windows in Jose Building - replace worn chipboard flooring on Admin lower level - Security Gate System 7,000.00 1,500.00 �( -a5 7,000.00 3,500.00 1,000.00 85,000.00 39,000.00 189,584.73 285,782.82 339,689.99 411,647.25 -0.01 -0.00 85,000.00 50,000.00 35,000.00 85,000.00 11,000.00 20,000.00 8,000.00 39,000.00 0 E ..4j. 0 �i c - � Lo NOTTAWASAGA VALLEY CONSERVATION AUTHORIn Preliminary 2009 Operations Budget REVENUE: EXPENDITURE: Total Allocated Costs Wages and Interprogram Charges Board of Director Per Diems 5030 -670 Mbrshp,(670) Conservation Ont 5030- 670 -631 Membershp(670)OakRidgesMoraine 5050 -670 Meeting Costs(670) 5050- 670 -623 Mati &Supply(670)Chairs'Exp &Vice Exp 5071 -670 Transp.Exp (670) Governance 5110 -670 Insurance(670)Directors Liab Member Education 5050 - 610 -612 - Watershed Bus Tour Total Program Expenditures Total Program Expenditures and Allocated Costs 5070 -670 Cost Recovery Cross Charge Net Cost Centre NMI 253,260.47 32,500.00 33,000.00 17,642.00 19,000.00 2,500.00 2,500.00 5,000.00 5,000.00 3,500.00 1,500.00 19,000.00 20,000.00 950.00 950.00 3,000.00 3,000.00 0.00 1,000.00 84,092.00 339,210.47 323,092.91 339,210.47 323,092.91 339,210.47 0.00 0.00 ,a. 5C -Q� NOTTAWASAGA VALLEY CONSERVATION AUTHORIn Preliminary 2009 Operations budget 4060 -680 Interest Earned (680) 15,000.00 15,000.00 Deferred Capital Contribution 40,000.00 40,000.00 Capital Repair & Replacement Reserve 22,000.00 Human Resource Reserve 35,000.00 Total Revenue 55,000.00 112,000.00 EXPENDITURE: Total Allocated Costs - 178,380.45 defer full cost recovery of prograrn 630 40,000.00 - 178,380.45 40,000.00 Wages and Interprogram Charges 581,652.74 407,441.02 5020 -680 Staff Exp -Admin Staff Expense 4,000.00 4,000.00 5031 -680 Admin Staff Education Training 5,000.00 5,000.00 5050 -680 Material & Supplies -Admin 500.00 500.00 5071 -680 Personal Vehicle Use 2,500.00 2,500.00 5030 -680 Mbrshp Prof.Dues(680) Admin Staff 1,500.00 2,000.00 Capital Expenditure 17,000.00 5080 -680 -112 Legal Costs - Utopia Grist Mill 5,000.00 5090 -680 -637 - Compensation review 35,000.00 5020- 680 -624 Staff Exp.(680) Corp. Health& Safety 2,000.00 1,000.00 5020 -680 -653 Staff Exp. Corporate Expense 4,000.00 4,000.00 5030 -680 Mbrshp Prof.Dues(680) Corp 500.00 5031 - 680 -653 Corporate Staff Training 6,000.00 5,000.00 5050 -680 -653 Material & Supplies- Corporate 500.00 5050 -680 -654 Mat'I &Sup(680)AccpacSoftware Support 5,000.00 5,000.00 5050 -680 Staff Recognition -Corp 1,500.00 5080 -680 Legal Costs - Corporate Support I HR 3,000.00 3,000.00 5090 - 680 -628 COnsuitFee(680)Account System 2,500.00 2,500.00 5210 -680 Audit Fees- Corporate 18,000.00 18,000.00 5220 -680 Interest & Bank Chgs- Corporate 5,000.00 5,000.00 5430 -680 -626 Advertising (680)Human Resources 7,500.00 7,500.00 5430 -680 Corp. Communications (move from 660) 10,500.00 5430 -680- Evening of Thanks 1,500.00 5430 -680 50th Anniversary 2,000.00 5475 -680 Current Ammortization Expense (680) 184,412.00 165 000.00 Total Program Expenditure 832,564.74 710,941.02 Total Program Expenditure and Allocated Costs 654,184.29 750,941.02 5070 -680 Cost Recovery Cross Charge 599,184.29 638,941.02 Net Cost Centre 0.00 0.00 a t, u 0 El 5C -0s NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget CAPITAL REPAIR AND REPLACEMENT RESERVE: Transfer from Reserve: 5080- 680-12 Legal Costs Utopia Grist Mill 5,000.00 1450 - Lower Level Pod 12,000.00 1450 - Jose Building Meeting room tables 3,000.00 1450 - new staff office furniture 2,000.00 Net Change In Capital Reserve 22;000.60 HUMAN RESOURCE RESERVE: Transfer from Reserve: 5090 -680 -637 - Compensation review 35,000.00 Net Change in Human Resource Reserve �3 ,0W0 f E -. E �a No H Ws r NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Preliminary 2009 Operations Budget A '40 e e d, ,P k"p, 0 -0 o� o 'o " le 4P, op' 011 I tkqp 16+ _,p- 19 it ?' EMPLOYEES IP a Director Land bPeratons & Stewardship Services 5 10 15 10 10 A -A , 00 Manager Stewardship Services -5, 85 10- Forestry Proram Coordinator _g 75-- 25'-, Healthy Waters Coordinator 100 100 Lands & Operations Supervisor 5 45. 20 30 0 100 Litrut eforstation Assisant 15 25 60 100 Tiffin Maintenance Technician 1Q 40 50 100 Lan s Technician deferred 0 Aquatic Biolo9jq_(t? months) _ 109 , 1 00 - Director of Planning 65 15 20i IGO Resource Planner 100 100 Senior Environmental Technologist 100 100 Enviaronmentjl I ischrologist ------ --loo Senior Planner deferred 0 Senior Planner 100 Watershed Planner, 100 100 Director of Engineering & Technical Services� 10. 25 10 10 25 20� 100 Water Resources Technologist I _ 100 -- Manager Environmental Services 50'. 40 10 100 Watershed Monitoring Technologist 7 too GIS Analy 15 100 GIS Technologist 75 25..... 5 IGO Water Resources Engineer on training) 100 100 Water Resources Engineer 40 30 30 100 SWP Co-ordipator 100 0 qhief Administrative Officer I Sec.Tresasu 7.`5..- _..Z?. _I 00 Manager Admin & HR 20, flo� 100 Executive Assistant 80: 20 Too Manager of Finance 20 80 100 Accounts Payable Clerk-, 100 Administrative Assistant - Corp 15, 85 IGO communications cations P.R. Assistant_. 15 85; 100 Accounts Receivable Clerk 100 too 0 Coordinator Environmental Education Program 100 Assistant Environmental Edo cotion Program iou� Assistant Environmental Equcaliep Program Flood Forecast Technician (12 months) 100 100 SWP Stewardship Technician Jo On) Land Assistant Seasonal (6 months) 25� 75 100 Lands Summer Students (4 months) 25 75 100 Watershed Monitoring Contract Bmontha 1 Go 100 Planning Assistant (4 months) 100 100 Fisheries Biologist (Joe), SWP - Technical Assistant 3/31/09 100 100 ril—nirin tech assistant lgeot-' 0 0 [---,I E 11 Kil NOTTAWASAGA VALLEY CONSERVATION AUTHORITIV Preliminary 2009 Operations Budget cross charges basis: precentage of man hours Program KMlprqrm % Man hour Ad-In 7ET Office & Occupancy Govemanco Transportation COST RECOVERY 638,941.02 151,009,97 1 sa,,twlta 339,210,47 118,111,85 1,409,673.31 Roforostation 110 Soo 4,29 27,39245 6,731,27 6,70512 14,54251 5,905.59 61,276,95 Comm, River Restoration 120 1500 14.29 91,30816 22,437,58 22,350.41 48,475.03 17,716.78 202,287.97 Conservation Lands 150 2500 3.64 23.232,25 5,708.97 5,686-79 12,333.88 29,527,96 76,489.96 Planning 310 1400 33,43 213,597.81 52,488.39 $2,284,48 113,397.97 16,535.66 448,304,30 Eriginedn.9 400 14,00 1671 106,760.31 26,234.71 26,132.79 56,67849 16,535,66 232,341.97 Ervii-ore,writ.1 Monitoring 420 10.00 8,17 52,191.53 12,82527 12,775,44 27,708.21 11,8111,19 117,311.64 Flood Program 431 - 442 700 0,00 0.00 0,00 0,00 8,267,83 8,267.63 SWPP • 460 3.00 4.62 29,499.56 7,24M7 7.220,90 15,661.16 1543.36 63,174.05 Tiffin Educations 1.00 5,67 36, 199,09 8895.37 8,860-82 19,217.91 1,181.12 74,364.31 Tiffin CA Infrastructure 661 6.00 920 58,759.85 14,43933 14,38314 31,195.30 7,08671 125,864A3 Totals 100,00 100.00 638,941,02 157,009,97 156,400.00 339,210,47 118,111.85 1,409,673,31 OCT - 7 Z008 From: Mark Valcic ORO MEDONTE Sent: October-07-08 3:05 PM L i _YS_H I P To: Gravelle, Paul Subject: LSRCA projected multi year program and related funding requirements Hi Paul, I have prepared this brief email to touch base with you with regard to the 2009 budget development process and to confirm any budget development planning requirements that you may have that will assist you and the council during the budget deliberations. As part of the 2009 budget development planning process it would be very helpful if you could highlight for me, to the degree that you are in a position to predict at this time, the following: (1) Expectations that you may have with regard to materials that you will require in support of the 2009 LSRCA funding request. (2) Staff, committee and/or council meetings at which you may need LSRCA representation to dialogue and/or make a presentation(s). (3) Anticipated key budget development and approval time lines. (4) Any other information that you believe is helpful to be aware of at this time. In 2008 a summary funding request was provided and, as a baseline, I have attached below a similar schedule with the updated figures for 2009. The special capital program headings indicate the general nature of the planned programs and services. If there are specific programs and/or services that your municipality may require that are not reflected in the current plan, please let me know and I will ensure that the respective LSRCA program Director is notified to confirm the program expectations and related funding requirement. Also attached below for your information and planning purposes is an updated multi year projection of anticipated programs and related funding requirements. The projections reflect our updated best estimate related to programs and services that are required to support watershed wide programs as well as those within specific municipalities. Please note that the potential impacts of the pending Lake Simcoe Protection Act and Plan on programs and funding will be monitored and assessed as they become known. We will continue to work closely with our municipal partners through the development process. The general levy increase being requested is 6% ($1,721) minus a CVA adjustment of $174 for a total general levy adjustment of $1,548. Please let me know if you have any questions, concerns or advice with respect to the ability of staff to support our request as positioned. The Township of Oro-Meclonte is a valued partner. As always, thank you for your assistance and support during this process. Mark S. Valcic, CGA, CMMIII Director of Corporate Services Lake Simcoe Region Conservation Authority 120 Bayview Parkway, Newmarket, ON L3Y 4X1 Phone: 905-895-1281 ext. 315 0 "P IL igo (n J 0 Iff 7 000 2 It S Z CC, W,�" C, m Ch OD tS. d- ci �i 4 co N CL PA C5 m Cr m O 0 d Nl- 10 cp 0 m so 0 N �2 o 6 Q5 ro O CL mm 0 :!O00000 0 Cp C, s F5 °. 2 IM F N 10 C, In Is 1616 T �-2 IRI -.0 01-1 0 C, 0 pp pp pp O0 6 i b d C5 O -IF IDWp(,R 009 w 0 .0 H§000000 1,40 "CO, Z In VICI-I�c1cl§H cs\! 76 s In E o is E U < 'E E CE, CL 11 0 m 5 a a o E c c S CEL y E.a cc 10, :'i CL E 2m I � I E E E cn T �-@�Quu , , < coon E 0, O m u UL) Im CL CL 0 m m x Ch E E E 000 ID E 7E E . . . M U) o (D z w z w J) J) 0 0 0 < < < z r m W L) 2 It S Z tS. d- CL Cr m O Q5 ro O CL mm � LAKE S|88CQEREGION CONSERVATION AUTHORITY 2009 Preliminary Budget Estimates SUMMARY SPECIAL CAPITAL and OPERATING LEVY oa updated for Township pf Oro Mmdonte staff nn October 1, 2008 2008 2009 SPECIAL CAPITAL PROGRAM FUNDING PRIORITIES Requested Proposed LSEMS and LSWQIP (LEAP) (o) LSEMS - LakeSknooePnkeodonAo (b) Basin Wide Watershed Initiatives (c) Water Quality Improvement Program Watershed Management Watershed Monitoring (o) Surface Water Quality <b> Open Lake Monitoring (c) Water Response (d) Ground Water Management/Monitoring Natural Hazard Mapping (includes Emerg.Svc. Mapping) Natural Heritage Mapping F|oudFomoaobng8*aming Sub-Watershed Planning and Implementation (Hmwkeo\one& Oro Creeks) Sub-Total Asset Management and Program Support Conservation Area Management Pkm Regional Open Space Land Acquisition Asset Management and Program Support (a) Program Information Management (b) Conservation Area Maintenance (c) Conservation Area Development (d) Vehicles and Equipment Sub-Total TOTAL SPECIAL CAPITAL LEVY TOTAL GENERAL OPERATING LEVY TOTAL SPECIAL CAPITAL AND GENERAL LEVY V Funded in 2008 2,318 2,387 3,541 3,647 7,564 7,791 1,288 1,326 2.124 2,188 1,55* 1,601 1.`r* 1,2m o o 966 995 1,338 1,378 50,000 50,000 71,867 108 11111 o o 1,511 1,5*6 ar m m m ww mm 2,437 2,504 74,30 75,027 28,690 30,238 102,994 105,265 Internet Oro Medonte Summary Special Capital and General Levy 10u1 -08 From: robert.todd Sent: Tuesday, November 18, 2008 12:02 PIVI To: Irwin, Doug: Qknox@county.simcoe.on.ca Cc: robert.todd Subject: Notification of Application for Permit to Take Water This E-mail message has been sent to you as a result of the requirements of Ontario's new Water Taking and Transfer Regulation (O.Reg 387/04). The regulation requires that the Ministry of the Environment notify municipalities and conservation authorities of applications for Permits to Take Water to withdraw water from locations within their jurisdiction. You may examine the wording of the new Regulation online at the following web site: http://www.e-laws.gov.on.ca/DBLaws/Sotirce/Regs/En�Iish/2004/RO4387 e.htm Notification of Application for Permit to Take Water Ministry Reference Number: 7472-7L2M55 Applicant: Mount St. Louis Moonstone Ski Resort Ltd. 24 Mt. St. Louis Rd W Rural Route No. 4 Coldwater, Ontario LOK 1 E Location of Water Taking(s): Mount St. Louis Moonstone Ski Resort 24 Mt. St. Louis Rd W Lot 11, Concession 6, Original Geographic Township of Medonte Oro-Medonte Township, County of Simcoe Ministry of the Environment Region: Central Description: This proposal is for a permit for the following: SOURCES OF WATER: two (2) ponds and Coldwater River LOCATION OF TAKING: Mount St. Louis Moonstone Ski Resort; 24 Mt. St. Louis Road West; Lot 11, Concession 6, geographic township of Medonte; Township of Oro-Medonte, County of Simcoe PURPOSE OF TAKING: snowmaking PERIOD OF WATER TAKING: between November 15, 2008, and March 15, 2009 AMOUNT OF WATER TO BE TAKEN FROM EACH SOURCE (MAXIMUM): Moonstone Pond: 15,145 litres per minute, 24 hours per day, 85 days per year; Mount St. Louis Pond: 32,176 litres per minute, 12 hours per day, 30 days per year; Coldwater River: 1,892 litres per minute, 24 hours per day, 30 days per year 1 Permit type: New Length of Taking: 4 months Source Name/ Source: Taking Taking Max. Max. Num. Max. Max. Num. of Zone/ Description: Specific Major Taken per of Hrs Taken Days Taken Eastlng/ Type: Purpose: Category: Minute Taken per Day per Year: Northing: (litres): per Day: (litres): I Moonstone Pond Pond Snowmaking Commercial 15,145 24 21,808,800 85 17 605892 Dugout 4942056 2 Mount St. Louis Pond Snowmaking Commercial 32,176 12 11.583.324 30 17 Pond 606220 Dugout 4942395 3 Coldwater River River Snowmaking Commercial 1.892 24 2.725,488 30 17 606322 4942305 Total 36,117,612 Taking: Comments should be directed to the following Contact Person: Robert Todd Ministry of the Environment 8th Floor 5775 Yonge St Toronto ON N12M 4J I This E-mail message has been sent to you as a result of the requirements of Ontario Regulation 387104. it is the responsibility of the municipality or Conservation Authority to determine the appropriate staff person to whom this notification should be forwarded. If you wish to have subsequent notification sent to a different person within your organization, please respond to this E-mail message with an alternate E-mail address and contact name. It is the responsibility of the municipality or conservation authority to ensure that any changes to the alternate E-mail address are reported to the Ministry. Please note that any comments, concerns, or questions must be received by the Ministry within 30 days of the date of this message. Board & Staff Present: A. Campbell, B. Desroches, P. File, B. Fullerton, G. Griffith, B. Molesworth, C. Moore, V. Nihill, G.-A. Walker, V. Barycky Guests J. Knibb, Architect, Mayor J. Downer Regrets: D. Baker, Town Engineer, J. LeFebvre, J. Swick, V. Nihill, B. Reynolds Call to order G.-A. Walker called the meeting to order at 2:00 p.m. and asked Architect, J. Knibb to proceed. J. Knibb began by explaining the documents that were before him and that sets of the updated drawings would be left with the Library and the Town. He will be meeting with the interested contractors on Thursday, September 18, 2008 at 11:00 a.m. where he will give them the tender sets and then walk them around the building answering any questions they might have. They will take the documents away with them to show the various trades they work with. The tenders will be due back October 9, 2008 by 3:00 p.m. A couple of the potential contractors approached declined. J. Knibb distributed an agenda for the meeting and a revised budget document. He explained that the tender contract budget was different than the overall design budget. 1. Plans status 1.1 A set of the drawings will be given to the Town on Thursday, September I- I 8th at which time J. Knibb will request 2 permits, one for the Library construction project; the other for the neighbouring building. The roof of the building next door will not support the snowload that will be created due to our construction. J. Knibb has a proposal for the owner and will meet with him. 1.2 The planned temporary emergency exit from the 3rd floor may not be from the Boardroom windows as they are too narrow. It will likely have to go out through the window in the comer IT office. J. Knibb will discuss with the building inspector at the time of application. 1.3 Further investigation of the possible sanitary and storm sewer connections has determined that the hook Lip will have to be over to First Street. This item is not in the contract vet but is in the budget. I 1.4 The photovoltaic system is also not in the contract yet. J. Knibb explained the possible options that he needs the Board to discuss and decide upon. There is potential for this system to bring in revenue by putting the energy it produces out to the grid and also to be a great educational tool for school groups and the public in general. There are 3 options for the use of the energy produced: 1) Attaching it to the local grid would provide revenue for the Library through a government programme. 2) Net metering is a special meter that counts the energy that is produced by spinning backwards and it spins forward when electricity is being used which results in a calculated net saving. 3) An embedded System puts all the energy produced back into the building for use. The size of this system, at 1.5 kw-, would only be enough to perhaps run emergency lighting. I 1.5 The grey water system will need to have metering added. Town Engineer, D. Baker has some suggestions about the system as one of the local schools, that has a similar system, had some problems. J. Knibb will tell the contractor to make this change in an addenda. 1.6 The number and adequacy of the light sensors for the building will be checked by Roth Knibb. 2. Budget 2.1 J. Knibb asked those present to turn to page 6 of the revised budget document. The tender set budget is $4,220.033.00. This amount includes only the items that the contractor is expected to provide. 2.2 There are other items included in the overall design budget that will be purchased separately from the contractor's construction budget. The Inspection line for example, is not in the tender sets. The owner should arrange for the inspection, not the contractor. Things like furniture, the survey and soils reports, municipal walk and road repair, the move of the elevator room and the photovoltaic system are not included in the tender set budget but are covered in the overall design budget. The contingency amount of 10% is also not included in the tender sets. This is not something we want them to know about. All items not included in the -3- tender sets are highlighted with a grey bar with NIC, not in contract, beside the item. A discussion ensued regarding the photovoltaic system. C. Moore asked if the system could provide back up power in a power outage if we went with the Embedded System. The answer was no, the system is not large enough. It could possibly be used for exit lights, but we recently installed new LED emergency lights. V. Barycky asked about the payback periods for each option. Putting it back out to the grid would be 20 years, the other two options, Net Metering and Embedded system, would be 80 to 100 years. J. Knibb went on to explain that the larger the system the shorter the payback period, but a larger system is not within our budget, G.-A. Walker stated that she feels it is important to show community leadership in the area of sustainability. P. file reported that at the recent AMO conference she attended that some communities were having trouble getting power onto the grid, that capacity seemed to be a problem. There are local people who have already installed systems like this so perhaps we should contact them to see what their experience has been. J. Knibb asked if she would pass along some contacts she has in this area. A. Campbell commented that, as an educational organization, it is a good fit for us to help teach the public about these systems. P. File asked Mayor J. Downer if the Library might be exempt from paying development charges. He agreed to bring the issue forward to Council. 2.3 Owner supply items were discussed. J. Knibb needs to know who we will use to supply the pavers, concrete block and landscape walls. B. Molesworth stated that Atlas Block was willing to supply these items at a reduced cost but is not sure what their contribution will be. J. Knibb needs to let the contractors know. B. Molesworth will contact Atlas Block. 3. Insurance J. Knibb discussed the issue of liability insurance with Town Engineer, D. Baker. D. Baker suggested that the Library should check with its insurer to see if we have appropriate coverage. B. Molesworth stated that there had been discussions about extra insurance for the boilers and thought that Town Clerk, Andrea Fay had already spoken to the insurance company but he will check with her. V. Barycky asked if the Library Board was covered. Mayor Downer responded in the affirmative. The Town of Midland has liability coverage for all its Board members. k r) V 4. Other P. File asked if the barrier-free lift at the back entrance was sufficiently large to accommodate some of the larger scooters. J. Knibb responded that code requires 2 barrier-free entrances. One already exists at the front of the building. The new one at the back will be used in emergencies only. The installation will meet the current code. P. File stated that she had been made aware of a problem with the current code not allowing for some of the bigger scooters. She will be meeting with the Town's Building Inspector about this issue. B. Molesworth responded by saying that we have done the best we can and are meeting the current code. J. Knibb was asked to submit a recommendation on the photovoltaic system for the Board for its next meeting. He agreed to supply this by Friday. J. Knibb explained the tender process. They will be opened at a meeting, open to the public, at 3:00 p.m. on Thursday, October 9, 2008 in the Library Boardroom. J. Knibb will go through looking for things like contractors' conditions or notes, which bids are the highest and the lowest and then look at the second highest, again, looking for any problems or conditions. There may be reasons that we should look, not only at the lowest, but the second lowest. He will enter the information on a spreadsheet for the Board to discuss and decide at its regular evening meeting that same Thursday, October 9, 2008. All are welcome to attend the meeting at 3:00 p.m. but there will be a full Board meeting later in the day. C. Moore asked if the tenders come in over budget, where we might cut. Could the sustainable features be looked at? It was stated that one of the reasons we had been successful in receiving the provincial infrastructure grant was because of the sustainable features. We might have to go back to the Province if we wanted to cut in that area. Adjournment That the meeting be adjourned at 3:00 p.m. Chairman of the Board Chief Librarian a MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: October 9, 2008 LOCATION: Midland Public Library Boardroom PRESENT: A. Campbell, V. Barycky, G.A. Walker, B. Desroches, P. File, J. LeFebvre, V. Nihill REGRETS: J. Swick, C. Moore GUEST: STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM IM 2. 3. ISSUE I Call to Order G.-A. Walker called the meeting to order at 7:00 p.m. jo � '5 ' o s10 —t 4 - — T F Approval of the agenda OB-T Ovs�v Additions: 3. Approval of the minutes of the meetings of August 28, 2008 and September 17, 2008 7. New Business 7.4 IFOA Moved by: J. LeFebvre Seconded by: B. Desroches That the agenda be approved, as amended. I Approval of the minutes of the previous meetings G. -A. Walker asked if there were any changes, corrections or omissions to the August 28, 2008 minutes. There were none. Moved by: B. Desroches Seconded by: V. Nihill That the minutes of the Board meeting held on August 28, 2008 be approved. G.-A. Walker asked if there were any changes, corrections or omissions to the September 17, 2008 minutes. There were none. Moved by: V. Nihill Seconded by: J. LeFebvre That the minutes of the Board meeting held on September 17, 2008 be Page I of 7 ACTION CARRIED CARRIED [KV91-01M DATE: October 9, 2008 MIDLAND PUBLIC LIBRARY BOARD MEETING LOCATION: Midland Public Library Boardroom Page 2 of 7 ITEM I ISSUE I ACTION # 4. Business arising from the minutes 4.1 Capital Fund Raising Campaign —.Jennifer Abell B. Molesworth met with fundraiser, Jennifer Abell. Unfortunately, she could not attend this evening's Board meeting, but will come to the November meeting. 4.2 Sod Turning B. Molesworth wrote to George Smitherman, Minister of Energy and Infrastructure, inviting to attend the sod turning, suggesting some zn� time in the first two weeks of November. He will not be available, but his office suggested that we should go ahead and set a date and they will try and send a representative. G.-A. Walker will be away until after November 7t". Given the fact that we will have to send out invitations and organize refreshments, we should, perhaps, hold it later. V. Nihill will be away after November 21st. Proper protocol was discussed. It was agreed that B. Molesworth should contact Bryan Peter seeking advice. P. File said that she had attended a number of these types of functions. There usually is a special shovel, of some kind, and a podium for dignitaries making speeches. We will likely have to plan to have some of the ceremony and reception inside as the weather may be a problem. V. Barycky suggested that we choose two or three potential dates and then run them by the Mayor and Council. 4.3 Web Site Launch B. Molesworth informed the Board that the new website was launched the previous week so that we could start selling the tickets for the Kimberley Seldon fundraiser, on-line. Staff are still working with A. Aneroussos, making suggestions and working out problems. B. Molesworth distributed a statistical report that the website software produces showing different types of usage. The amount of data is a bit overwhelming but some of it will be quite useful. MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 7 DATE: October 9, 2008 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION. # I S. 6. Approval of the accounts Moved by: A. Campbell Seconded by: V. Barycky That the accounts for the months of August and September totalling $47,177.97 and $10,835.48, respectively, be approved. Reports of Board Committees 6.1 Finance Committee — Budget 2009 Finance Chairman, A. Campbell, distributed the Library Financial Statement for the Nine Months Ending September 30, 2008. B. Desroches asked about the budget line "Cash Over & Short". B. Molesworth explained that this is related to the new Point-of-Sale system the Staff are now using. If people forget to enter amounts on the system, and we are over in our cash, or under, then it is noted in this budget line. P. File asked about the budget lines that are over 100% spent. B. Molesworth explained the various lines in question. None of them amount to a lot of cash over. We are also under on some lines. There is also some income that isn't reflected yet on this statement, like the Provincial Ministry Grant. A. Campbell also stated that some of the lines are spent already because they are one time payments for the year. Budget B. Molesworth had a brief meeting with Town of Midland, CAO, T. Walker and Town Treasurer, S. Gignac about the Operating Budget. He will be meeting again with them to discuss in more detail. He had met with them previously about the Capital Budget. P. File said she was asked at the last Council meeting if the Library expansion was going to come in on budget. She informed them about the contingency amount. Development charges have not been included in the expansion budget, but CAO, T. Walker doesn't think they will be charged to us., although he has nothing firm from Council. P. File also reported that the Town's liability insurance will cover aspects of the construction. When the building expansion is complete, the value of the building will go up and our insurance premiums will follow. CARRIED MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: October 9, 2008 LOCATION: Midland Public Library Boardroom Page 4 of 7 ITEM I ISSUE I ACTION # 71 Reports of Board Committees — continued 6.2 Fundraising Committee No report. 6.3 Building Committee — Schedule — construction, reshelving & storage — Photovoltaic system. B. Molesworth reviewed the schedule. The tender opening will be Wednesdy, October 15, 2008 at 3:00 p.m. It was deferred from October 9' as the bidding contractors needed more time. They have been asking lots of questions about the project, so this seems to be a good sign that they are serious. The tenders will be opened and evaluated by J. Knibb as soon as they are opened. He will likely be prepared to make a recommendation at that time. If the Board approves the recommendation, it would then go to Council for their October 27`" meeting, therefore, it is im�ortant that as many Board members that can, attend the October 15` meeting. We know that C. Moore and J. Swick will be away. V. Barycky stated she also cannot attend. The shelving has been received and extra Pages are coming in on Saturday to start moving the fiction collection. B. Molesworth is making arrangements to rent a storage unit. B. Molesworth distributed J. Knibb's recommendation regarding the best use of the electricity the photovoltaic system will produce and the type of tracking system to be used. He recommends that we go with the option of attaching the system to the local grid. We would receive some revenue through a government programme. The payback period is 20 years. On the second issue, the type of tracking he recommends is single axis tracking. This system is economical, with the best energy gain and provides an educational format. After some discussion the Board agreed with J. Knibb"s recommendation. MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 7 DATE: October 9, 2008 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. Reports of Board Committees - continued im Moved by: B. Desroches Seconded by: P. File That the Board approves the recommendation of Architect, J. Knibb for the photovoltaic system. 6.4 Report from the Friends of the Midland Public Library - Evening with Kimberley Seldon - Garden Tour Evening with Kimberley Seldon B. Molesworth distributed the posters for the Kimberley Seldon event to those present. Ms. Seldon has also had her people send it out to her mailing list. J. LeFebvre and V. Barycky offered to help at the event. B. Molesworth will have Myrna Nielsen, of the Friends, contact them. Gnrcien Toiir Garden Tour Committee members met with the Friends about supporting the Midland Public Library expansion. This group formerly supported the Penetanguishene Public Library with this fundraising event during their building project and then gave money to their foundation. They decided that they would like to support another Library expansion project this year. The Friends were enthusiastic and will work with the Garden Tour committee on the event. The date has been set for July 11, 2009, and the gardens chosen. The Library Board may also be asked to help. B. Molesworth will be going to Penetanguishene for an official publicity event, handing the tour over to the Midland Public Library. New business 7.1 Selling on-line B. Molesworth and IT Technician, A. Aneroussos came up with the idea of selling the tickets for the Kimberley Seldon event from the new website. We could also sell items for the Friends, like book bags, maybe sweat shirts, in the future, and so on. Our on-line shopping feature only accepts VISA. A. Aneroussos also put forward the idea of selling advertising space on the website. This would raise some difficult issues. We could be seen as DATE: October 9, 2008 MIDLAND PUBLIC LIBRARY BOARD MEETING LOCATION: Midland Public Library Boardroom Page 6 of 7 ITEM ISSUE ACTION # I 7. New business - continued giving our stamp of approval to certain products or businesses over others. G.-A. Walker suggested that, once the Friends store is in place, we could advertise their items for sale. P. File stated the NSSRC has had to grapple with this issue. The Board may choose to discuss this issue again, in the future. 7.2 December 27, 2008 B. Molesworth pointed out that, the way Christmas and Boxing Day fall this year, we would be closed the Thursday and Friday and re-open on the Saturday the 27th and then be closed again on the Sunday. He asked the Board for permission to stay closed on the 27th, with the proviso that Staff, scheduled to work that day, would have to take their vacation or banked time. V. Barycky stated that she thought it would be a nice gesture. The Board agreed G.-A. Walker asked for a motion. Moved by: A. Campbell Seconded by: J. LeFebvre That the Board approves the Library being closed on Saturday, December 27, 2008. 7.3 Non-Resident Fees Every year the service contract with the Township of Tiny is reviewed to see if an increase in the fee is warranted. B. Molesworth recently met with Rosemary Marchand, Chief Librarian of the Penetanguishene Public Library, to discuss this issue. After investigation, they felt that the overall increases to households had not gone up enough to necessitate raising the fee for 2009. V. Barycky asked about the tax support from Tiny. B. Molesworth explained the history of negotiations with the Township and that it still stands that Tiny only pays per using household, not for every household, as Midland does. A letter from Chain-nan, G.-A. Walker, will be sent to the Mayor and Council of riny informing them of this decision. DATE: October 9, 2008 MIDLAND PUBLIC LIBRARY BOARD MEETING Page 7 of 7 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION # I N S. a New business - continued 7.4 IFOA B. Molesworth informed the Board about a publication he was looking at put out for the International Festival of Authors. In the back were listed the venues for the Festival and Parry Sound is one of them. B. Molesworth contacted them about how an organization would partner with them. We are still intending to pursue our own author series in the summer. This festival takes place over Thanksgiving. B. Molesworth asked for permission to go and discuss the possibility of partnering with Parry Sound. The Board expressed interest and supported pursuing [tie idea. There is also a Young Author series that is held at the same time of year that could be connected to it. Information 8.1 Chief Librarian's Report B. Molesworth reported that circulation has been up and down over the summer. The wireless internet has suffered from glitches. Internet use, in general, is higher in the summer months. We are still doing research toward the selection of a new ILS (Integrated Library System). Innisfil Public Library has just launched an open source product called Evergreen. In a couple of months, when things have settled down there, a couple of people will go and have a look at it. There is another open source system, called Koha, that a Hanover consortium has recently purchased. Our decision will have to be made around the middle of next year. Adjournment Moved by: V. Barycky That the meeting be adjourned at 8:13 p.m. Chairman of the Board 4 Chief ibrarian The Corporation ofthe Coun�y of ; 6�,�w"e CLEHK`S0FpDCB Ttlephuoc Extension )246 October 8, 2008 \~ � \J�C\ _ � (705)72d-9l00 Fax: (7V5) 725'|2x5 h8��T|N[�^�MU�JnU �� //m.�� vuumu/�� - � ��UU F� ~ ~� '' Mayor and Council m `- Simcoe County Member Municipalities Dear Mayor and Council; 8ecmu Area (905)729-J294 AchninistratioCentre li|0 Highway 20 At 'its meeting on September ll,2008 the Performance Management Committee considered the enclosed report regarding instituting a 2 year term for the Warden of SiuouocCounty. Following its consideration of the report the Performance Management Committee submitted the following recommendation to County Council; -THAT the required public meeting regarding the change to the term of Warden for Simcoe County be held by County Council at its regular meeting on January 27th, 2009; AND THAT the notification process outlined io Item PM08')l5hcapproved; AND THAT the member municipalities henodficdn[ the proposed meeting date" The quoted resolution was approved, without amendi-tient, by County Council at its nucctingou September 23m, 2000. h would be appreciated iy this matter could be broutyht to the attention of your Council and should your municipality wish om submit any comments oodhionnu�cc�|�aocdwmo pnoromdx�Count�Cuuocilxuoukn�o[ 27m.2009. Yours truly, Glen R. Knox ' County Clerk COUNTY OF SIMCOE Kl[EM FOR: PERFORMANCE MANAGEMENT COMMITTEE SECTION: Matters for Consideration ITEM NO. PM 08-115 MEETING DATE: September Ll,2OO8 SUBJECT: Public onoo1iug regarding the two year iomm for VVurdou of 8iocno County THAT the required public meeting regarding the chuouc to the keou of Warden for Sinxcoxe CounCy6c held by County Council ak its regular meeting on January 2+th,2009; AND 'THAT the notification process outlined in Itern PM 08-115 be approved. At the County Council meeting on August 28"' ^, 2008 the following recommendation of the Governance Committee was approved-, "THAT the necessary by-law be presented to County Council to change the term of office for the Warden ufS|mcne County tn two years effective December 2O!O; AND THAT staff be requested to report to the Performance Management Committee in September outlining the process toimplement the change in term of office for Warden and recommend a date for the required public meebnQ.^ Section 2|A(i)o[ the Municipal Act, 200| requires that before passing u by-law Co change the tcnn of office of an appointed head o[council "the municipality shall give notice o[ its intention to pass the by-law and shall hold u1 least one public meeting to consider the matter. ^ In order to comply with the legislation it will be necessary for the County iw advertise its intention to change the icno o[ warden to two years effective iu December, 2010. It iu proposed that the advertisements be placed once in each ufthe |ouu| newspapers that were used b` advertise the meetings regarding the County Official Plan and that the advertisements bm completed 20days prior to the public nnoc{iog. Given the pnopuauj notification ,u4uinemon\m the earliest that this matter could come hcfbnz Council would be at its October, 2080 meeting. Rnvvnver, it is anticipated that the October 2008 meeting will also deal with the proposed new County Official 9|oo. The next available date iythe November. 2008 Counui| meeting which will deal with the 2009 County budget. Given the signiDcuntdimcuosionmu1thoscmcetingsbonuYhcbcneficiu|kzbavodbcpubUooncutiuga1u/ahr \�^ September 11, 2008 Performance Management Committee y&8O8-ll5 Page 2 |1is therefore proposed that the public meeting regarding the change to the tenri for the Warden o[SinmCoe County hc held ol the January, 20O9 meeting of County Council. This will allow the change to come into effect with the inaugural meeting of the new Council in December, 201 O� FINANCIAL ANALYSIS: The cost for newspaper advertisinc, for the public meeting can be accommodated within the approved 2008 budget. There are no schedules attached to this Item. PREPARED BY: Glen GLKnox, County Clerk Date: Craig Elliott, General Manager u[ Finance and Administration September 4, 2008 Mark Aitken, Chief Administrative Officer September 4,2O88 OCT-30-2008 13:48 7053269757 TOWNSHIP OF ORO-MEDONTE COMMUNITY LEGAL CLINIC SIMCOE Robert Sears 01:46:38 p.m. 10-30-2008 24 Glengrove Avenue, R.R.#2 ORILLIA, ON L3V 6H2 i Page sent via Fax only to 487-0133 Thu October 'o, 2008 Corporation of the Township of Oro-Medonte 148 Line 7 South, Box loo ORO, ON, Lol, 2X0 Dear Sirs, RE: Proposed Purchase of Unused Park Land P.001/001 1 11 CD I am writing to ascertain if the Township would consider selling/disposing of unused park lands which presently abutt onto property owned by myself. The legal description for my property is Lot 36, Plan 1310, Pt. Lt. 2, Conc. 14, RP 51R-3176. If the Township were agreeable to this transaction, the unused park lands would provide me with an alternate access route to the rear of my existing property. Thank you for time and consideration. I look forward to hearing from you concerning this proposed purchase. Yours truly, Robert (Bob) Sears RS*br Yswntel REPORT 0 1 A-11 Prond Heriti��ie, ExcitbW Future Report No. TR2008-25 To: Committee of the Whole Prepared By: Paul Gravelle Meeting Date: December 3, 2008 Subject: Water Department Surplus — Operating Fund Motion # • RECOMMENDATION(S): Requires ActionlAl For Information Only It is recommended that: 1. Report TR2008-25 be received and adopted. 2. Commencing in 2008, any surplus at year end in the Water Department operating fund shall be segregated and dedicated to offsetting any future operating deficits and to mitigate future rate increases. BACKGROUND: In previous years, any surplus at year end in the Water Department operating fund has been transferred to the Water Capital Reserve to further reduce the funding deficit that exists. ANALYSIS: As a result of additional funding from the Federal and Provincial governments relating to water system upgrades and the transfer of this funding, being $432,000, to the Water Capital Reserve, the reserve that was depleted to finance the upgrades has been somewhat replenished. If transfers to the Capital Reserve are maintained at the present annual amounts of $380,000, the funding deficit should be eliminated by 2016 as planned. The municipality is anticipating a change in water billing from the current flat rate and surcharges to a flat rate capital charge and a consumption charge per cubic meter of water used. It is recommended that any Water Department operating surplus be segregated and dedicated to offsetting any future operating deficits or to mitigate future rate increases. Operating deficits may occur due to reduced usage as water users Finance December 3, 2008 Report NoTR2008-25 Page 1 of 2 conserve water to reduce the consumption charge. While the consumption charge will have a contingency element included in anticipation • reduced usage, it would be beneficial to have a further cushion in the form • a dedicated surplus. 11CN - FINANCIAL: 1 i �- 61* OW POLICIES/LEGISLATION: 7AMITUIV-9 M., CONSULTATIONS: Lisa Mc Niven, Manager of Engineering & Environmental Services ATTACHMENTS: fm CONCLUSION: Commencing in 2008, the municipality should segregate and dedicate any Water Department operating surplus to offset future operating deficits and mitigate future rate increases. Respectfully submitted: Paul Gravelle Director of Finance/Treasurer SIVIT Approval I Comments: I C.A.O. Approval / Comments: I Finance December 3, 2008 Report NoTR2008-25 Page 2 of 2 'rownship, of REPORT ut W Proud Heritcxqe, Excidn�q Future Report No. TR2008-26 To: Committee of the Whole Prepared By: Paul Gravelle Meeting Date: December 3, 2008 Subject: Capital Financing — Road Projects Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Only 11 It is recommended that: 1. Report # 2008-26 be received and adopted. 2. The source of capital financing for the following projects be amended from water reserve to the Provincial Road Infrastructure Investment grant: - Line 5 — Highway 11 to 15/16 Sideroad - Line 13 — Barrie Road to 15/16 Sideroad BACKGROUND: The Line 10 Culvert Rehabilitation project was to be financed from the Provincial Road Infrastructure Investment grant. The estimated cost was $388,000. This project will not be completed in 2008 and is to be carried forward to 2009. The following projects were to be financed from a loan from the water reserve: Line 5 — Highway 11 to 15/16 Sideroad Line 13 — Barrie Road to 15/16 Sideroad The amount to be borrowed from the water reserve was $383,822. ANALYSIS: As the amount borrowed from the water reserve must be repaid in future years and the repayment will impact the tax levy, it would be preferable to finance the said two projects from the Provincial Road Infrastructure Investment grant as the portion of this Finance December 3, 2008 Report No.TR2008-26 Page 1 of 2 grant originally allocated to finance the Line 10 Culvert Rehabilitation project will not be required in 2008, thereby eliminating the amount to be repaid to the water reserve. FINANCIAL: As discussed above. POLICIES/LEGISLATION: CONSULTATIONS: Jerry Ball Director, Transportation & Environmental Services ATTACHMENTS: None CONCLUSION: The two projects that were to be financed from borrowing from the water reserve be financed from the Road Infrastructure Investment grant. Respectfully submitted: Paul Gravelle Director, Finance/Treasurer SIVIT Approval / Comments: I C.A.O. Approval / Comments: I Finance December 3, 2008 Report No.TR2008-26 Page 2 of 2 T h - )f REPORT Proud Heritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: TES2008-11 WHOLE Lisa McNiven Meeting Date: Subject: Motion # December 3, 2008 Buffalo Springs Development — "Dark Skies" Streetlight Roll #: R.M.S. File #: Proposal IRECOMMENDATION(S): Requires Action 1XI For Information Only It is recommended that: 1. The Buffalo Springs Development "dark sky" strategy for streetlights, including the use of dark sky certified streetlight fixture technology and increased spacing between streetlights, be approved, with streetlights to be installed at intersections, curves and other locations as required by the Township Engineer. BACKGROUND: The developer of Buffalo Springs, Gargano Development Corp., has requested relief from the streetlight design requirements. The Township's Engineering Standards require that new developments install streetlights with a maximum allowable distance between lights of 60 meters, or as approved by the Township Engineer. The standard drawings specify the use of Durastar streetlight fixtures. Council's strategic priorities include: a) Safe and healthy communities, including adequate provisions for environmental protection and proper concern for public safety and security; and b) Financial stewardship, which promotes the on-going development and implementation of continuous improvement initiatives to maximize return. Operational expenses for streetlights are paid through a "user pay" system with properties fronting on streets with streetlights paying for the cost of maintenance and repair. Transportation and Environmental Services December 3, 2008 Report No. TES2008-11 Page 1 of 3 The International Dark-Sky Association (IDA) is an international association that promotes the use of new technology to reduce light pollution. Light pollution is defined as the emission of stray light or glare from lighting fixtures in manners that counter the purpose of the light (which is to light what is below). Light pollution is one of the easiest types of pollution to control and reduce. The IDA has a certification program in which developments or products can be certified as "dark sky friendly" if they reduce the amount of light pollution according to criteria set up by the association. The Buffalo Springs development is currently in the process of submitting engineering drawings for approval by the Township Engineer, including design of the streetlight system. ANALYSIS: The developer of the Buffalo Springs Development has proposed a "dark sky" strategy for the subdivision (letter by M.A.M. Group Inc. dated November 7, 2008 and proposed streetlighting layout (Appendix A) are attached). This includes two changes to the standard streetlights normally approved for use in subdivisions within the Township. The developer has requested relief from the streetlight standards, as set out in the Township's Engineering Standards, in order to promote sensible outdoor lighting for the environment. The first change includes the use of new streetlight fixtures to reduce light pollution. The fixtures are similar in design to the fixtures used in the Moon Point development and are designed to direct light to the ground directly below the light fixture, greatly reducing any light spilling to the atmosphere above the light. Appendix B (attached) contains information and a photo of the type of streetlight fixture that has been requested. The second area of the development's dark sky strategy includes increasing the maximum spacing between streetlights so that lighting is required only at the intersections within the subdivision and at changes in direction — i.e. curves. Many existing Township roads, including built up areas such as Lakeshore Road, do hot have streetlights. In addition, many roads on route to "lit" subdivision areas do not have available streetlights. It is generally understood by most legal counsels that municipalities have no liability for lighting if lighting is not yet installed. However, once installed, the courts generally hold the municipality liable for maintaining the lighting system to the level to which it was designed. Maintenance for "dark sky" fixtures is similar to that of standard fixtures, with some additional costs involved due to the decorative nature of the fixture. The Township has permitted two other subdivisions, Diamond Valley and Moon Point, to install decorative lights in place of the standard light referenced in the Engineering standards. An objective of the Engineering and Environmental Services section is to review and update the Township Engineering Standards in 2009. Transportation and Environmental Services December 3, 2008 Report No. TES2008-11 Page 2 of 3 FINANCIAL: Operational costs for the "dark sky" streetlight fixtures are similar to the standard Durastar fixtures, including incidental part replacement costs of the bulbs, ballasts etc. The cost to completely replace the fixture is more expensive due to its decorative nature and shipping times for replacement fixtures may be longer. Utility costs and repair costs, in general, would be reduced due to fewer numbers of lights. It is estimated that utility costs alone would be reduced by 60%. POLICIES/LEGISLATION: Municipal Act Township • Oro-Medonte Engineering Standards CONSULTATIONS: Keith Mathieson, Director of Special Projects I ATTACHMENTS: Correspondence from M.A.M. Group Inc. (Developer's Consultant) dated Nov. 7, 2008 Proposed Streetlighting Layout (Appendix A) Proposed Light Fixture Photo and Information (Appendix B) CONCLUSION: Staff recommends that the Buffalo Springs Development be allowed to proceed with a "dark sky" strategy for street lighting within the new development. Respectfully submitted: L -7K -- %,_ q f V Lisa McNiven Manager of Engineering and Environmental Services SIVIT Approval / Comments: C.A.O. Approval / Comments: Transportation and Environmental Services December 3, 2008 Report No. TES2008-11 Page 3 of 3 M.A. N��N ~� JL � J�. K� Inc. ~��U� November 7, 2008 Townxhipo[[ro'Mcdonte l48 Line 7South Box 100 Oro, Ontario L0|2}(0 Attention: Ms. Lisa MuNivuuC.�T. Manager of Engineering and Environmental Services Re: Buffalo Springs Plan o[ Subdivision 43T-g1031 "Street Lights" — "Dark Sky Strategy" GmrLmomDovclonmment Corn. Dear Ms. McNiven; Thank you for meeting us on Wednesday, November 5, 2008 0a discuss Ulc concept to ixop|c000ni o ^\1urk sky strategy" for our s(,cci lights to be used in the above subdivision. The "'dark sky" approach is no ioiko(ivc which uumy rnuuici[m|i\icy across the world are presently implementing to promote sensible outdoor lighting for Our environment. To provide you with aoonc in6)nnu1iouon this ^llurk sky ` | cnoioxc several articles. The "dark sky friendly" or "dark sky ccr iOcd^ wording all nicun the uunio, and it is Out- goal that with the selection of the "dark sky certified- sbrci Uub( 6x(uvc (Which has already been approved bv your Township Engineers � and the p -xpacing^ (k)cu|ku))o[ikusUec(light poles, that we shall achieve uncuvirounco( tor Our subdivision which will not only be "dark y friendly", but oswell for Our Surrounding neighbors, and areas well beyond Our aubd\rision. With increasing awareness or the cD'cob of *'light pollution-. and the impacts that it his done and potentially ix doing \n our cnvi roil xx:ot. and 1ousux humans, iiiu recognized that |iuhipnUu(iou is the We are of the opinion, and are recommending that With ouc mo|cc(inu of the sbcc| light bxiun: (which is "dark certified"), and the n "spacing*' (location) n[U\e street |bJ)i poles that, we shall immediately change U}e uox/ono[|igh| spilling into the u1uosn-crc — in oon�pun aon to being forced k/ use current street lighting standards (�r plans of subdivision. Current street light practices, are not "sensitive'* hx-the ooiuru| ^Duru|^ setting, which our subdivision is located within. Starlane '`�I Y~o 1-1 ="^m"m,m", Tel: 416.73*.88s4 rc/: 41*.798.1 /2/ Fax: 905.660.76so Fax: 416.798.2159 MINI'm IMS111111 iO11%4)3,kSkv)N(,6d, 8600 Dufferin Street, Vaughan, Ontario L4K 5135 Tel: 416.798.2420 Fax: 905.653.4074 We cuckouo a plan, which iUuxinaics the p -spacing- (location) of' street |iu}i1 poles 1`01' our Phase } (which when approved the yanc concept n[ locating poles shall be 1111p\nnni(cJ in ou, Phase 2). We ask that you, as discussed at our meeting, present this plan and the -dndk yky strategy" to Council (o obtain their support and upponvn| in making this p|ox o[oubdivixion x "dark sky development", based on our selection o[ |i&[UinS hxiuvc and proposed ^spucixg" (kxa1inn)o[ the street light poles. We thank you. and Keith Mathieson Im your kind and positive approach on this matter. | will bc present, when Council is considering this nnuttcr, and Should the need mjsc. | will be pleased io address any questions that Council may have. P|cxsc advise nnc vvhcn this matter will be scheduled I*or the COLIFICH meeting. Youc*hn|y. GARGANO DEVELOPMENT CORP. rm, M/ / lvonnMunims, MCl9QPY Development Director. G%&Central {K4/oJi Eric. cc: BoyuoNykoliutioo 2 DARK SKY INITIATIVES IN ME SKOKA BRIAN WHITEHEAD Director of Planning Services, District of Muskoka, ON From a municipal perspective, the effective implementation of a dark sky strategy should take place within a framework of stewardship, regulatory ry and corporate initiatives. Today, I would like to explain the regulatory framework available to municipalities in Ontario for lightin;1ontro'k, as well as some of the (lark skv initiatives presently underway in the Muskoka area, Stewardship involves community based, non - regulatory initiatives for promoting community awareness and understanding of the need for preserving our dark skies. In Muskoka, we have many strong, and interested community organizations. Groups which have had some influence on the dark skv issue include: the Muskoka Heritage Foundation; Muskoka Lakes Association: and the ' Muskoka Lakes Ratepayers Association. The Muskoka Heritage Foundation, in particular, was influential in the establishment of the Torrance Barrens Dark Sky Reserve, and this Dark Sky Symposium. The Heritage Foundation has also worked in association with a working group of Muskoka and Area planners that was assembled in 2002 to explore stewardship and regulatory initiatives for dark skies. The working group set out to undertake a stewardship initiative for promoting sensible lighting in waterfront areas and a guideline for regulating outdoor lighting in new industrial, commercial and institutional development through site plan controls. Waterfront lighting presents a special concern for Muskoka and its neighbouring municipalities. In recent years, waterfront property values have escalated dramatically as waterfront homes are being renovated and expanded from summer, seasonal cottages to large year-round homes. Intensification of development and lot coverage resulting from the construction and renovation of waterfront properties is a major issue in cottage country. Lightim-, associated with waterfront properties includes- lights in homes, boathouses, shoreline structures, docks and gazebos. Lighting fixtures along the shoreline can result in cross-lake -]are and light trespass. The vast number of existing waterfront residential properties makes it difficult for local municipalities to implement lighting controls. Until recently, there has been no mechanism for regulating outdoor lighting fixtures for existing development, Consequently, Muskoka and Area municipalities, in association with the Muskoka Heritage Foundation, the Muskoka Lakes Asmciuuwand theUBx Foundation 6mn0u"rgium Bay, developed a "Sensible wute,fi*omU�hd^Q Q��rKvuiahbud"vmvnt�hootusiduvmchmogh^u/ the �gi"n. ThcGvido includes ^ number of tips for sensible lighting along the waterfront such as: ° Replacing high-wattage bulbs with lower-waoa e bulbs; ° Use vf dimmer switches and timers, ° Use ^r full cut-off fixtures; ~ Avoidance v[ flood lights; and Direct fixtures away from the water. Fmma regulatory perspective, the main tools available w municipalities io Ontario for mto|udnQ outdoor lighting include site plan control under the planning Act and lighting by-laws under the new Municipal Act. Until recently, the only way o municipality could pass u by-law for m�u|minu ouW^",|igbdn�°v through special |q�x|mioo urnm,udh'�cpm,inci^| �uv*mmcnc The Town ^/ Richmond Hill was successful in obtaining special legislation for regulating light pollution .o the mid |vv0's, This initiative was in response m the effect op light pollution oo the Donald Dunlop Observatory, Richmond Hill's implementing by-law for regulating outdoor U��hngi�o��o �ru�omvUighhngcomm|s.n0n�,�. Site plan control, isn tool that b widely used by municipal i,ies in Ontario. Most municipalities currently have some form of site plan review and approval procedure currently in place. In order m implement site plan control, u municipality must have xn official plan with policies defining the site plan control areas within their municipality m well a, the circumstances and uses m which site plan control will be applied. Typically, site plan cvnm,| is only applied m new commercial, industrial and institutional development. |,isnot normally applied wsingle, detached dwellings and does riot apply mexisting development, unless u property b,e-do=|vpcd. |n Muskoka, o site plan control guideline for outdoor illumination has been drafted and circulated for review by the planners in the Muskoka and area- working group. The guideline is based largely upon the replations contained in the Richrriond Hill lighting by-law and includes requirements for such things as shielding light fixtures, mounting height of lighting use of automatic timim, devices, the hours o[ operation and requirement for illuminating horizontal and vertical surfaces. Some of the obstacles that have been observed include the additional staff time and resources that are required to implement the guideline. Also, municipal staff does not presently have the expertise and training required mimplement the lighting piUdiou. With larger projects such as resorts, Wal-Mart o,[ionic Depot, municipal staff can have u\ishboy plan peer reviewed hyoconsultant with the cost v[ this review mu^vcredbx the applicant. This procedure isnot always possible with smaller development proposals. Consequently, woare n^rkin9vno simplified version o( the lighting guideline that will oe easiest for municipal staff mimplement. One o[dm disadvantages associated with site plan control a,v tool for implementing lighting controls is that it applies only ,vnew development, while most light glare and trespass results from e ximinn Section |29o/ the new Municipal Act now allows municipalities m pass by-laws m regulate outdoor illumination, among other issues n/chm noise, (Just and ^uuvn. The Act sets vpupermit for osu|ming outdoor |.0min,fixtures. Municipalities in Ontario that have recently passed lighting br-iuws under the new Municipal Act include the [uwo^hip^f Mississippi Mills, which islocated io eastern Ontario, and the Township v[ Central Manitoulin. These by'|aws address many ^f the omc issues musitcplan control except that the lighting by- law approach allows those municipalities to regulate new li.-htin,, fixtures for existin" development through a permit process, In conclusion, the final component for the effective implementation ^/v municipal dark sky strategy i^ the preparation ofo corporate lighting policy. Many municipalities, ioc|vdino Muskoka, mrio"odgvdngvrvonuniuc^m ,qmcodmimpo�^fmuoidru| lighting systems on the night-time sky, Steps that can o* considered for developing o corporate lighting policy include: \. Define the quality .[|i"Ibkx: required m address their sufew.,;,cuntv and functional requirements; z. Identify lighting fixtures that need the functional requirements v[their facilities but minimize the impact on the night sky; s. Identify opportunities for the use vftiming devices and mmivn detectors; and, 4. Develop an implementation strategy for new lighting fixtures and operating plans. ° West Coast Environmental Law - Issues - Urban Growth and Development > Smart Bylaws Guid IN IStiet� Urban Growth and Development Climate Change and Air Quality Environmental Deregulation #_ ,E L > Issues > Urban Grow {h and_DevgioAment > S "m rt _Byla_wsGuitle > Part-3 > Dark Sky Regulations Forestry Smart Bylaws Guide — Dark Sky Land Regulations Oil, Gas and Mining The glare from streetlights makes stargazing difficult in urban areas Toxlcs and is a waste of light. The glare from some outdoor lights can also Water hamper visibility. Several jurisdictions, including Saanich and Tempe, Arizona, have adopted street lighting standards aimed at Urban Growth & shielding the sky from light pollution, and directing the light Development downwards to where it will be most effectively used. > Smart Byiaws District of Saanich Guide The District of Saanich was the first municipality in Canada to develop light pollution guidelines. Commercial and multi - family developments must adhere to the Saanich Municipal Outdoor Lighting Standards for the Control of Light Pollution (Schedule B to the Zoning Bylaw). Each zone to which the standards apply contains a general provision stating that "the relevant provisions of ... Schedule B of this bylaw shall apply." Out of concern for the Dominion Astrophysical Observatory located in the municipality, the lighting of developments within 5 kilometres of the Observatory must be approved by the Observatory and abide by stricter standards than those applied to the rest of the municipality. Generally, outdoor light fixtures must be shielded and skylights tinted to minimize light escapement. Schedule B, Zoning Bylaw 8200 - Municipal Outdoor Lighting Standards for the Control of Light Pollution See also Schedule B to the District of Highlands Bylaw No. 230 (Official Community Plan amendment), which has detailed standards for lighting in the Highlands Commercial /Industrial Gateway Area, also located near the Dominion Astrophysical Observatory. Pale I of-3 http: / /www.wcel.orR/ issues /urban/sbg/Part3 /darksky/ 11/6/2008 West Coast Environmental Law - Issues - Urban Growth and Dove|opnmeoL> Smart ky|awsGuid Tempe, Arizona The Dark Sky Ordinance in the City of Tempe, Arizona regulates the installation of outdoor light fixtures to ensure that light isdirected downwards 8z where it will be used, and will not affect astronomical observation with Tempe. All outdoor light fixtures, with limited exceptions, shall be fully shielded. Dark Skv Ordinance 90.02 Official Community Plan Policy and Development Permit Guidelines The District nfLantzv&e's Official Community Plan (BylawNo5U^ 2OU5) provides the following policy statement with respect to roads and connectors: 10. |nmn effort bz minimize light pollution, the District will use technology that results in "dark sky" lighting inall new or replacement street lighting and for exterior lighting for new development or redevelopment in commercial and industrial areas. A number ofBC municipalities have included dark sky guidelines in their development permit area (DPA) guidelines established under their Official Community Plans: The Town of Dawson Creek's Official Community Plan (BykavJNo^355Q) Multi-Family Residential DPAGuidelines stipulate that atreatscape lighting shall be"...'Dark Sky Friendly' and not shine directly onto adjacent properties." Dawson Creek's k' s (section 5.14)also stipulates "Dark Sky Friendly" lighting for parking areas. The City o[Osoymos' Official Community Plan (Bylaw /No. 123U.-280Z) Multi-Family Residential DPA(Q.S).Commercial DPA (1010) and Industrial Development OPA (11.5) all stipulate that "dark sky lighting is required and shall be placed not to shine on any adjacent residential properties or bo cause distractions todhvers.^ Provincial Initiatives QYA�"iU Puuo�o[] (Royal Astronomical Society —Canada) For More Information �� West Coast Envirorunental Law, - Issues - Urban Growth and Development > Smart Bylaws Guid... Page 3 of 3 A number of organizations have gathered information and resources related to preserving dark skies. Clickable_Map_to_Dark Sky_Sites in--Canada (Royal Astronomical Society of Canada, Calgary Chapter) Dark _Sky_Parks and_Preserves (International Dark S_ky_Association) (including McDonald Park Dark Sky Preserve in Abbotsford, BC, officially designated April 7, 2000) Dark Sky. Society Ex ao. ; = otr ,:k e necifi d_ this pad° any al l v ny the 'aVe� : Co t =nv r nnme- Law Research n - p 1�J1 — 20' ` r as' Ha Gngs Stree .'anCO n =_r BC 'dB i H DAD isclaimer E-mail: infoLwcel,org Desig,^ ol,- Communicopia,Net http://www.weel.org/lissues/urban/sbg/Part3/darksky/ 11/6/2008 Light Pollution — National Geographic Magazine Page I of? gun l > t # November 2008 Table of Contents » �„ HOME ';,, .gin PHJTOGRAPh. '_vR SHO' i1.11 SHOT �vcO k. "s *i'cRA_.' 3t'T3S Feature Article I ?r- t Gallery I rep:,, R . rdson I ' , uo I - I - " "'l Light Pollution PAGE i 3 1 OF 3 Ofall the pollutions we face, light pollution is perhaps the most easily remedied. Simple changes in lighting design and installation )Meld immediate changes in the amount of light spilled into the atmosphere and, often, immediate enerp savings. It was once thought that light pollution only affected astronomers, v,ho need to see the night ski in all its glorious clarity. And, in fact, some of the earliest civic efforts to control light pollution —in Flagstaff, Arizona, half a century ago —were made to protect the vier from Lowell Obsem�aton�, which sits high above that city. Flagstaff has tightened its regulations since then, and in toot it was declared the first International Dark Sky Citv. By now the effort to control light pollution has spread around the globe. More and more cities and even entire countries, such as the Czech Republic, have committed themselves to reducing unwanted glare. Unlike astronomers, most of its may not need an undiminished view, of the night sky for our work, but like most other creatures we do need darkness. Darkness is as essential to out- biological welfare, to our internal clockwork, as light itself. The regular oscillation of waking and sleep in our lives —one ofour circadian rh.\thms —is nothing less than a biological expression of the regular oscillation of light on Earth. So fundamental are these rhvilams to our being that altering them is like altering gravity. For the past century or so, were been performing an open -ended experiment on oursch es 1. International Photo Contest View. rote. see gaoenes and previous ranner5 rte. 40'� Visions of Earth a Bro„se the .vorid as >eec tosougn a pnotograpne -S eye. My Shot Create and share albums . poles. and Barnes Puzzle Generator Try Davy Dozen puzzles from Yoo' Shot http://ngm.nationalgeographic.com/"-)008/1 I / light- pollution/kl inkenborg- text /3 11 /6/2008 Resting sea turtles, which shown natural predisposition for dark beaches, find fewer and fewer of them to nest on. Their hit tchIim„ s, which gravitate toward the brighter, more retlective sea horizon. find themselves confused bv- artificial lighting behind the beach. In Photo Gallery » Florida alone, hatchling losses number in the hundreds of Field Notes: Richardson o thousands even, year. Frogs and toads lining near brightly lit Follow uo » highways suffer nocturnal light teccIs that are as much as a million Editor's Page » times brighter than normal, throwing nearly even aspect of their Learn More » behavior out of joint, including their nighttime breeding choruses. Ofall the pollutions we face, light pollution is perhaps the most easily remedied. Simple changes in lighting design and installation )Meld immediate changes in the amount of light spilled into the atmosphere and, often, immediate enerp savings. It was once thought that light pollution only affected astronomers, v,ho need to see the night ski in all its glorious clarity. And, in fact, some of the earliest civic efforts to control light pollution —in Flagstaff, Arizona, half a century ago —were made to protect the vier from Lowell Obsem�aton�, which sits high above that city. Flagstaff has tightened its regulations since then, and in toot it was declared the first International Dark Sky Citv. By now the effort to control light pollution has spread around the globe. More and more cities and even entire countries, such as the Czech Republic, have committed themselves to reducing unwanted glare. Unlike astronomers, most of its may not need an undiminished view, of the night sky for our work, but like most other creatures we do need darkness. Darkness is as essential to out- biological welfare, to our internal clockwork, as light itself. The regular oscillation of waking and sleep in our lives —one ofour circadian rh.\thms —is nothing less than a biological expression of the regular oscillation of light on Earth. So fundamental are these rhvilams to our being that altering them is like altering gravity. For the past century or so, were been performing an open -ended experiment on oursch es 1. International Photo Contest View. rote. see gaoenes and previous ranner5 rte. 40'� Visions of Earth a Bro„se the .vorid as >eec tosougn a pnotograpne -S eye. My Shot Create and share albums . poles. and Barnes Puzzle Generator Try Davy Dozen puzzles from Yoo' Shot http://ngm.nationalgeographic.com/"-)008/1 I / light- pollution/kl inkenborg- text /3 11 /6/2008 Light' Pollution — National Geographic \4agazine extending the dav, shortening the nii;ht, and short- circuiting the human lxad.\'s sensitive rr_sponx to #ight. The consequences of our bright new vctirld are more rcadiI% fie recIit it) lt-in Tess adalrtuble creatures living in the peripheml Mott of our prosperity. But for humans, too_ light pollution mac take it biological toll. At least one nee, stuck has suggested it direct correlation bettccen higher rates of breast cancer in acomen and the nighttime brightness of their neighborhoods. In the end, humans are no less trapped by light pollution than the frogs in a pond near it brightly lit hightvay. I.it-ing in a glare of our oan making, vve have cut ourseh•es off from our evolutionar% and cultural patrimony —the light of the stars and the rhcthnis of da% and night. In it very real sense, light pollution causes us to lost sight ofour tnic place in the universe, to forget the scale of our being, which is best measured against the dimensions of a deep night faith the A4ilky Waii- -the edge of our galaxy— arching overhead. ve K ., ;'a ,je. _i .. r n: ,� - , � as ;v- er ��. ' PAGEr Il OF3 Sucscribo'e ri hona� � eoq�ac��i; ^aryaz!ne- On1im, Extras Blog Central NGM Newsletters 01-10 Read our reports and tips, then : a Have Nafronal Geograohic share your Comments delivered to you. Page 2 of 2 qc' Visions of Paradise Submc your ori=s . and you ;ou.o 1i„ a customized Visions of Paradise oC0$ PRi'v, NGM Widgets' Atlas Explorer Pot Narrono Geographic images `_ q See mferaa,ve word maos from and puzz es on your Web page- T our Maps divlion. M 161, %A Wj dsr: a op , Your Shot Daily Dozen Photo Contest Puzzles Desktop Wallpaper Buy NG Photos Special Issues Contact Us Privacy Policy RSS-.Feed Masthead Customer Services NG Style.Manual 2008 National Geographic Society. All rights reserved . http: / /n,m.nationalgeographic.com/ 2008 /1 l /light- pollution/klinkenborg- text /3 11/6/2008 APPENDIX "A" j i � stxs z � �✓ u / �� \� /` 4C WK 120 VAC �� 4 CUM BUFFALO PROPOSED SPRINGS LIGHTING SUDIVISION LAYOUT PA. Box 36T glonrO,W. r u n g e N, L9 D: (106) N6]6Y0 !1 a accletos ogle. tt <e <, r. (706)"&35W b Dro-i By Ch-ked By y PP PP Scale Pro t No. E -01 N.T.S. 08032T r p� KING LUMINAIRE K601 CAPE CORAL = l v 9EMETER POLE ABOVE GRADE 160 WATT HIGH PRESSURE SODIUM (HPS) LAMP` 120 VAC NC KING LUMINAIRE K601 CAPE °' 1 r ✓f CORAL SERIES 9 METER POLE ABOVE GRADES -._Y 70 WATT HIGH PRESSURE SODIUM,(HPS) LAMP F., 120 VAC �� 4 CUM BUFFALO PROPOSED SPRINGS LIGHTING SUDIVISION LAYOUT PA. Box 36T glonrO,W. r u n g e N, L9 D: (106) N6]6Y0 !1 a accletos ogle. [NNINEF�It r. (706)"&35W b Dro-i By Ch-ked By Dr" Na PP PP Scale Pro t No. E -01 N.T.S. 08032T APPENDIX "B" If you need a special luminaire to meet a specific requirement, King Luminaire offers custom shrouds and visors allowing unique designs for those really special projects. Both button and twistlock photo cells are available and can be located in one of our decorative levelling devices with- out compromising the overall aesthetic appeal. A wide selection of paint finishes and accessories are always available. ALUMINUM CAP 10668 8382 0 0 1 2438 DEVICE LEVELLING DEVICE PHOTOCELL K522 CAPE CORAL SR. LUMINAIRE KA30 —S SCROLL ARM KCH CLASSIC SPUN CONCRETE POLE 2CJ12AWG + GND Cu RWU90 CONDUCTORS TO BE RUN INSIDE POLE FROM HANDHOLE TO THE LUMINAIRE. MARRETTE CONNECTORS TO BE USED TO CONNECT CONDUCTORS TO UNDERGROUND RWU90 SUPPLY CABLE. HEATSHRINK ALL CONNECTIONS. 6.35x2Ocm HANDHOLE BOX & CP. SLOPE GRADE AWAY FROM POLE BASE 6.35x12.5cm WIRING APERTURE, BOTH t5 SIDES (450mm BELOW GRADE) PLACE COMPACT CRUSHER RUN LIMESTONE AROUND POLE FOOTING. BACKFILL TO BE COMPACTE TO MIN. 95% STANDARD PROCTOR DRY DENSITY. F" 800 LUMINAIRE AND POLE SPECIFICATIONS AND INSTALLATION LUMINAIRE: KING LUMINAIRE k822 CAPE CORAL SERIES COLOUR: BLACK HOUSING: DIE CAST ALUMINUM REFRACTOR: GLASS FLAT LENS QUALITY: CSA OR ULc APPROVED CONTROL: TWISTLOCK TIME DELAYED PHOTO CELL VOLTAGE: 120 VAC LAMP: 100 WATT HIGH PRESSURE SODIUM, MOGUL BASE BALLAST: INTEGRAL HIGH POWER FACTOR (INLINE QUICK DISCONNECT) DISTRIBUTION: TYPE II FULL CUT —OFF. POLE: STRESSCRETE GROUP KCH CLASSIC SERIES COLOUR: BLACK HEIGHT: 8382mm ABOVE GRADE BRACKET: KA30 -5 SERIES (2438mm) COLOUR: BLACK NOTE: ALL HARDWARE, FITTINGS AND ANCHORS TO BE STAINLESS STEEL STREET LIGHT POLE NOTES BURIAL DEPTH & FOOTING TO BE DESIGNED AS PER MANUFACTURERS RECOMMENDATIONS TO SUIT SOIL CONDITIONS. ALL NATIVE FILL MATERIAL TO BE COMPACTED MIN. 95% STANDARD PROCTOR DRY DENSITY. DESIGN FOR MINIMUM 91MPH WIND GUST VELOCITY. ALL CONCRETE POLES TO HAVE A MINIMUM TWO COATS OF CAP SEAL APPLIED FROM BASE OF POLE TO APPROXIMATELY 3.05M ABOVE TOP OF HAND HOLE BOX. L33ZM3ML0= cc: Robin Dunn, C.A.• . From: Jerry Ball Date: November 27, 2008 Subject: Snow Removal Tender "If / Jb Proud Heritage, Exciting Future R.M. File #: Upon review of the snow removal contracts for Transportation Services, it was determined that Contract #PW2005-08 has expired. This contract was awarded to Mr. Kevin Woodrow for the winter seasons of 2005/2006, 2006/2007 and 2007/2008 for snow removal in the Bass Lake area. Mr. Woodrow has been contacted to enquire if consideration would be given to extend the contract for the 2008/2009 winter season. Mr. Woodrow has indicated that he would supply a truck plow unit for this winter season at an hourly rate of $144.10, which is an increase of $5.00 per hour over the original contract price of $139.10. Due to timing and considering fuel and insurance costs, it is recommended to extend this snow removal contract for the 2008/2009 winter season to Mr. Kevin Woodrow at the hourly rate of $144.10, and to retender this snow removal contract in the spring of 2009 for another three year contract. Jerry NOW IN TOWNSHIP OF ORO-MEDONTE REPORT AI Report No. To: Committee of the Whole Prepared By: DS 2008-081 Glenn White, MCIP, RPP Manager of Planning Services Meeting Date: Subject: Motion # December 3, 2008 Buffalo Springs subdivision, Lifting of the Holding (H) Provision, Part of Lot 2 & Lot Roll #: R.M.S. File #: 3, Concession 9, (Oro), File P13189 and 43T-91031, 2008- ZBA-1 1 IRECOMMENDATION(S): Requires Action 1K For Information Only 1-1 It is recommended: 1. That Report No. BP 2008-081 be received and adopted. 2. That The Holding (H) Zone be removed from the Residential One Exception 75 (R1 *75) Zone and from the Open Space Exception 77 Holding (OS*77 (H)) Zone which applies to the lands within the Buffalo Springs subdivision 43T-91031, Part of Lots 2 and 3, Concession 9 (Oro), Township of Oro- Medonte. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. BACKGROUND: The subject lands are located between Line 8 and Line 9, south of Horseshoe Valley Road being Part Lots 2 and 3, Concession 9 (Oro), Township of Oro-Medonte. The lands were approved for a 230 unit residential subdivision in 1994 by the (OMB) Ontario Municipal Board. There are 35 draft plan conditions that formed part of the OMB approval, which are required to be fulfilled in order to proceed to final registration. It is the developer's (Gargano Development Inc.) intention to register the development in two phases; the first phase will be a subdivision comprising 118 lots on the east portion of the development. ANALYSIS: Condition 28 of the OMB approved draft Plan of Subdivision conditions for the Buffalo Springs subdivision required a Holding (H) Zone be placed on the lots within the DEVELOPMENT SERVICES November 26, 2008 Report No. DS 2008-081 Page 1 of 3 gt proposed subdivision. The purpose of the Holding Zone was to restrict the issuance of any building permit until the required road improvements and upgrades to County Road 22 (Horseshoe Valley Road and Line 9 are completed to the satisfaction of Township of Oro-Medonte. The condition provides that building permits for 50 percent of the lots will not be issued until a holding provision applying to these lots is lifted. The condition provides that the holding provision (Zone) shall only be lifted at such time as the Township of Oro-Medonte confirms that the identified improvements the County Road 22 have been completed or are in the process of being completed to the satisfaction of the Township of Oro-Medonte. The Developer has entered into an agreement with the County of Simcoe for the necessary improvement to County Road 22. Planning Staff have consulted with Jim Hunter of the County of Simcoe Transportation and Engineering Department regarding the required works to County Road 22. The County is satisfied the road works, with the exception of only minor deficiencies, have been completed. The County has the required securities, if needed, to guarantee the completion of the minor deficiencies. On November 20, 2008, the County of Simcoe Transportation and Engineering Department issued a "Certificate of Substantial Completion and Acceptance" for the intersection improvements at County Road 22 and Line 9. The developer has requested a reduction in the securities that the Township currently holds for the Line 9 upgrades. The Manager of Engineering & Environmental Services, Lisa McNiven is recommending the amount of securities currently held by the Township for the completion of the Line 9 upgrades be reduced for the works completed. The land within Phase 1 of the Buffalo Springs plan of subdivision are subject to the Residential One Exception 75 Holding (R1 *75 (H)) Zone and Open Space Exception 77 Holding (OS*77 (H)) Zones. The Holding (H) Zone would be removed from the development area of Buffalo Springs including the 118 residential lots within Phase 1, the Open Space blocks and also the remaining residential lands required for the balance of the 230 residential lots located in the future development phase. On the basis of the above, staff are satisfied that the requirements for the Removal of the Holding provision associated with the draft plan conditions have been satisfied and therefore it is being recommended that the Holding provision related to the Buffalo Springs development be lifted. FINANCIAL: N/A I POLICIES/LEGISLATION: Planning Act CONSULTATIONS: Director of Development Services Manager of Engineering & Environmental Services DEVELOPMENT SERVICES November 26, 2008 Report No. DS 2008-081 Page 2 of 3 County of Simcoe Transportation and Engineering Department ATTACHMENTS: Z 70TOTOTT.-TOT-01 CONCLUSION: As noted above, the necessary road improvements and works referenced in Condition 28 of the OMB approved draft plan of subdivision conditions for the Buffalo Springs subdivision has been substantially completed to the satisfaction of the County of Simcoe and the Township of Oro-Medonte. In both cases, securities are still place to guarantee the minor deficiencies are completed. Planning staff recommend the Holding (H) Zone be removed from the Residential and Open Space zoned lands of Exceptions 75 and 77 within the Buffalo Springs development lands. Respectfully submitted: 4L- Glenn White, MCIP, RPP Manager, Planning Services Department Head Comments: C.R.O. Comments: C.A.O. Approval: DEVELOPMENT SERVICES Report No. DS 2008-081 Reviewed by: Andria Leigh, MCIP, RPP Director of Development Services Date: 3:71 - 11 - 7-pCe> November 26, 2008 Page 3 of 3 ot, BY-LAW NO. 2008-162 Being a By-law to remove the Holding symbol applying to lands located in Draft Plan of Subdivision 43T-91031, Part of Lots 2 and 3, Concession 9 (Oro); Township of Oro-Medonte WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1.Schedule'A17', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as Part of Lots 2 and 3, Concession 9, (Oro), Township of Oro- Medonte, as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 1 OT" DAY OF DECEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule"A"to By -law No. 2008 -162 This is Schedule 'A' to By -Law 2008 -162 passed the day of , 2008. Mayor H.S. Hughes Clerk J. Douglas Irwin 0 \t / \ WETLANDS 1 1 WETLANDS J, l Y i S ! L��f��i� -� BUFFALO SPRINGS �� ` WETLANDS SUBDNISION Unsi 230 Lots Total PHASE ONE 118 Lots j 0 \t / \ WETLANDS 1 1 WETLANDS J, l Y EDLands Subject to Removal of Holding Provision oN WETLANDS OPEN ../ / ,/` .I i SPACE -f��'n� -• �/ �—� - -J .. 'WETLANDS `RECREATION - - - -- L. A— �. l�\, EMERGENCY 1. �1 I� .097tta $°I �`• - OPEN SPACE WETLANDS — ' L CKA ROAD LLO WANCE 000na TOWNSHIP OF ORO- MEDONTE i S ! L��f��i� -� BUFFALO SPRINGS SUBDNISION Unsi 230 Lots Total PHASE ONE 118 Lots j L___J EDLands Subject to Removal of Holding Provision oN WETLANDS OPEN ../ / ,/` .I i SPACE -f��'n� -• �/ �—� - -J .. 'WETLANDS `RECREATION - - - -- L. A— �. l�\, EMERGENCY 1. �1 I� .097tta $°I �`• - OPEN SPACE WETLANDS — ' L CKA ROAD LLO WANCE 000na TOWNSHIP OF ORO- MEDONTE