11 19 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, November 19, 2008 TIME: 9:02 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Gouncillar Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Doug
Irwin, Director of Corporate ServiceslClerk; Andria Leigh, Director of
Development Services; Jerry Ball, Director of Transportation and
Environmental Services; Scott Cowden, Director of Fire &
Emergency Services; Keith Mathieson, Director of Engineering and
Environmental Services-Special Projects; Lisa McNiven, Manager of
Engineering and Environmental Services; Tamara Obee, Human
Resources Officer
Also Present: None.
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW081119-1
Moved by Coutanche, Seconded by Allison
It is recommended that the following items be added to the agenda far consideration:
6. COMMUNICATIONS:
b) Darren Schmidt, Superintendent of Schools -Elementary, Simcoe Muskoka
Catholic District School Board, correspondence dated November 14, 2008 re:
Council Representation Requested, SMCDSB Orillia Area Elementary School
Pupil Accommodation Review Committee Process.
?. REPORTS OF MEMBERS OF COUNCIL:
e) Councillor Coutanche, re: Procedural By-Law Amendments.
f} Councillor Evans, re: Emergency Preparedness.
13. IN-CAMERA:
d) Mayor H.S. Hughes, re: Legal Matter (Lake Simcae Regional Airport).
e) Tamara Obee, Human Resources Officer, re: Personnel Matter (Director of
Engineering and Environmental Services-Special Projects).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW081119-2
Moved by Agnew, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, November 19, 2008 be received and adopted, as amended, to withdraw
Item 13a), Andria Leigh, Director of Development Services, re: Personal Matter (504
Line 12 South).
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Sue Bragg, Gaviller & Company LLP,
re: 2008 Interim Audit.
Staff Recommendation: Receipt.
correspondence dated November 7, 2008
Motion No. CWO$1119-3
Moved by Allison, Seconded by Coutanche
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a) Sue Bragg, Gaviller & Company ~~P, correspondence dated November 7, 2008
re: 2008 Interim Audit.
Received.
Carried.
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Committee of the Whole Meeting Minutes -November 19, 2008
6. CflMMUNICATIQNS:
a) John Britten, President, Orillia District Snowmobile Club, correspondence dated
November 10, 2008 re: Reconsideration of Fee.
Motion Na. CW081119-4
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The correspondence dated November 10, 2008 John Britten, President, Orillia District
Snowmobile Club, re: Reconsideration of Fee be received.
2. That the applicant be requested to submit the applicable fee of $500.00 as outlined in
Mahon No. CW081105-20 at the November 5, 2008 Committee of the Whole meeting.
3. And Further That the applicant be advised of Council's decision.
Carried.
b) Darren Schmidt, Superintendent of Schools -Elementary, Simcoe Muskoka Catholic
District Schaal Board, correspondence dated November 14, 2008 re: Council
Representation Requested, SMCDSB Orillia Area Elementary School Pupil
Accommodation Review Committee Process.
Motion No. CW081119-5
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated November 14, 2008 Darren Schmidt,
Superintendent of Schools -Elementary, Simcoe Muskoka Catholic District School Board,
re: Council Representation Requested, SMCDSB Orillia Area Elementary School Pupil
Accommodation Review Committee Process be received.
Carried.
7. REPORTS C?F MEMBERS OF COUNCIL:
a) Councillor Coutanche, correspondence received November 10, 2008 re: 119t" Annual
Orillia District Chamber of Commerce Dinner, January 15, 2009, Fern Resort.
Motion No. CW081119-6
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence received November 10, 2008 and verbal
information presented by Councillor Coutanche, re: 119t" Annual Orillia District Chamber of
Commerce Dinner, January 15, 2009, Fern Resort be received; and further that Mayor H.S.
Hughes, Deputy Mayor Hough and Councillors Allison, Agnew, Crawford and Evans be
authorized to attend.
Carried.
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Committee of the whole Meeting Minutes -November 19, 2008
b) Mayor H.S. Hughes, correspondence received November 12, 2008 re:
OGRA/ROMA 2009 Combined Conference, February 22-25, 2009, Fairmont
Royal York Hatel.
Motion No. CWO$1119-7
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence received November 12, 2008 and verbal
information presented by Mayor H.S. Hughes, re: OGRA/ROMA 2009 Combined
Gonference, February 22-25, 2009, Fairmont Royal York Hotel be received.
Carried.
c) Councillor Allison, Update on Poverty Reduction Workshop.
Motion No. CW081119-8
Moved by Evans, Seconded by Crawford
It is recommended that the verbal information presented by Councillor Allison re:
Update on Poverty Reduction Workshop be received.
Carried.
d) Councillor Coutanche, re: Potential Buffer Zones for Hunting.
Motion No. CW081119-9
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Councillor Coutanche, re:
Potential Buffer Zones for Hunting be received.
Carried.
e) Councillor Coutanche, re: Procedural By-Law Amendments.
Motion No. GW081119-10
Moved by Crawford, Seconded by Evans
It is recommended that the verbal information presented by Councillor Coutanche, re:
Procedural By-Law Amendments be received.
Carried.
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Committee of the Whole Meeting Minutes -November 19, 2008
Motion No. CWQ$1119-11
Moved by Coutanche, Seconded by Agnew
tt is recommended that Jacinta McNairn and Avery Parle be removed from the Oro-
Medonte Environmental Graup Advisors (OMEGA) immediately.
Defeated.
f) Councillor Evans, re: Emergency Preparedness.
Motion No. CWO$1119-12
Moved by Hough, Seconded by Allison
It is recommended that the verbal information presented by Councillor Evans, re:
Emergency Preparedness be received and referred to staff for report.
Carried.
8. FINANCE AND ADMINISTRATION:
a) Report No. TR 2008-024, Paul Gravelle, Director of FinancelTreasurerlDeputy
CAO re: Statement of Accounts, October 2008.
Motion No. CWO$1119-13
Moved by Allison, Seconded by Coutanche
It is recommended that Report No. TR 2008-024, Paul Gravelle, Director of
FinancelTreasurerlDeputy CAD re: Statement of Accounts, October 2008 be
received; and further that the accounts for the month of October, 2008 totalling
$2,973,912.07 be received.
Carried.
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Committee of the Whole Meeting Minutes -November 19, 2008
b~ Report No. ADM 2008-34, Doug Irwin, Director of Corporate ServiceslClerk, re:
Set Fines - To Regulate the Removal and Piling of Snow within the Township of
Oro-Medonte, By-Law No. 2008-159.
Motion No. CW081119-14
Moved by Agnew, Seconded by Evans
It is recommended that
1. Report No. ADM 2008-34, Doug Irwin, Director of Corporate ServiceslClerk, re:
Set Fines - To Regulate the Removal and Piling of Snow within the Township of
Oro-Medonte, By-Law No. 2008-159 be received and adopted.
2. That the set fines related to By-law No. 2008-159, To Regulate the Removal and
Piling of Snow within the Township of Oro-Medonte be established and approved
as follows:
Item Short Form Wording Provisions Creating or
Definin Offence Set Fine
1 De osit snow on munici al roe 1.1 $100.00
2 Obstruct highway or sidewalk with 1.2 $100.00
snow
3. And Further That the Clerk forward the appropriate documentation, immediately,
to the Ministry of the Attorney General for approval.
Carried.
9. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2008-10, Jerry Ball, Director of Transportation and
Environmental Services; re: Streetlight General Tax Levy.
Motion No. CWQ$1119-15
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. TES 2008-10, Jerry Ball, Director of Transportation and
Environmental Services; re: Streetlight General Tax Levy be received and
adopted.
2. And Further that the streetlight operating costs be added to the general tax levy.
Defeated.
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Committee of the Whole Meeting Minutes -November 19, 2008
10. DEVELQPMENT SERVICES:
a) Report No. DS 2008-79, Andria Leigh, Director of Development Services re: Homire
Subdivision, Proposed Street Naming, Part of Lot 5, Concession 14 (Medonte),
Township of Oro-Medonte.
Motion No. CW081 1 1 9-1 6
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Report No. DS 2008-79, Andria Leigh, Director of Development Services re: Homire
Subdivision, Proposed Street Naming, Part of Lot 5, Concession 14 (Medonte),
Township of Oro-Medonte be received and adapted.
2. That street names "Galrich Gourt" and "Herrington Avenue" to be assigned to the
Homire subdivision, Part of Lot 5, Concession 14 (Medonte), Township of Oro-
Medonte be approved.
3. That the Clerk bring forward the appropriate by-laws for Council's consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
11. EMERGENCY SERVICES:
a) Report No. FD 2008-18, Scott Cowden, Director of Fire and Emergency Services re:
Life and Disability Insurance for Volunteer Firefighters.
Motion No. CW081119-17
Moved by Hough, Seconded by Crawford
It is recommended that Report No. FD 2008-18, Scott Cowden, Director of Fire and
Emergency Services re: Life and Disability Insurance for Volunteer Firefighters be
deferred until the November 26, 2008 meeting.
Carried.
Motion No. CW081 1 1 9-1 8
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. FD 2008-18, Scott Cowden, Director of Fire and Emergency Services re:
Life and Disability Insurance for Volunteer Firefighters be received and adopted.
2. And Further That the Township increase the level of Life and Disability as outlined in
Report No. FD 2008-1 $.
Deferred.
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Committee of the Whole Meeting Minutes -November 19, 2008
12. RECREATION AND COMMUNITY SERVICES:
None.
13. IN-CAMERA:
Motion No. CWO$1119-19
Moved by Crawford, Seconded by Agnew
It is recommended that we do now go In-Camera at 10:46 a.m. to discuss Legal and
Personnel Matters.
Carried.
Motion No. CW081119-20
Moved by Coutanche, Seconded by Allison
It is recommended that we do now Rise and Report from In-Camera at 11:15 a.m.
Carried.
a) Andria Leigh, Director of Development Services re: Personal Matter (504 Line 12
South).
This item was withdrawn.
b) Paul Gravelle, Director of FinancelTreasurer/Deputy CAO, re: Legal Matter
(Insurance Claim).
Motion No. CW081119-21
Moved by Agnew, Seconded by Evans
It is recommended that the confidential correspondence dated November 13, 2008
and confidential verbal information presented by Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO, re: Legal Matter (Insurance Claim) be received.
Carried.
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Committee of the Whole Meeting Minutes -November 19, 2008
c) Doug Irwin, Director of Corporate ServiceslClerk, re: Personnel Matter
(Compensation and Performance Management}.
Motion No. CWO$1119-22
Moved by Allison, Seconded by Cautanche
It is recommended that the confidential correspondence dated November 12, 2008
and confidential verbal information presented by Doug Irwin, Director of Corporate
Services/Clerk, re: Personnel Matter (Compensation and Performance Management}
be received.
Carried.
d) Mayor H.S. Hughes, re: Legal Matter (Lake Simcoe Regional Airport}.
Motion No. CW081119-23
Moved by Evans, Seconded by Crawford
It is recommended that
1. The confidential correspondence dated November 14, 17 and 18, 2008 and
confidential verbal information presented by Mayor H.S. Hughes, re: Legal
Matter (Lake Simcoe Regional Airport) be received.
2. That the Township of Oro-Medonte agrees to waive the requirements of Section
12 of the Lake Simcoe Regional Airport Agreement dated the 10t" day of June,
2002, to allow the City of Orillia to immediately withdraw from the Lake Simcoe
Regional Airport Joint Venture Agreement.
Carried.
e} Tamara Obee, Human Resources Officer, re: Personnel Matter (Director of
Engineering and Environmental Services-Special Projects}.
Motion No. CW081119-24
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential correspondence dated November 14, 2008
and presented by Tamara Obee, Human Resources Officer, re: Personnel Matter
(Director of Engineering and Environmental Services-Special Projects, Mathieson) be
received with regrets.
Carried.
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Committee of the Whole Meeting Minutes -November 19, 2008
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
15. ANNOUNCEMENTS
16. ADJOURNMENT
Motion No. CWO$1119-25
Moved by Crawford, Seconded by Evans
It is recommended that we do now adjourn at 11:37 a.m.
Carried.
a
_ ~ s,_ ~ _
Mayor, H.S. k~ughes Crk, J. Douglas Irwin
_..
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Committee of the Whole Meeting Minutes -November 19, 2008