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11 26 2008 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, NOVEMBER 26, 2008 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMP~ATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting of November 12, 2008. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: Nane. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. FD 2008-18, Scott Cowden, Director of Fire and Emergency Services re: Life and Disability Insurance for Volunteer Firefighters [from November 19, 2008 meeting]. b) Scott Cowden, Director of Fire and Emergency Services re: correspondence dated November 13, 2008, County of Simcae, Simcoe County Multi-Disciplinary Chemical, Biological, Radiological and Nuclear Incident Response Team [additional information to be distributed at meeting]. c} Gary Skelding, Chief Municipal Law Enforcement Officer, re: Draft By-Law No. 2008- 171, re: A By-Law to Provide for Maintaining of Land in a Clean and Clear Condition and to Repeal By-Law No. 2005-126. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. REPORTS OF COMMITTEES: a} Committee of the Whole minutes, meeting held on November 19, 2008. b) Planning Advisory Committee minutes, meeting held an November 24, 2008 [to be distributed at meeting]. c} Committee of Adjustment minutes, meeting held on November 20, 2008. 13. CONSENT AGENDA: a} John Waite, Chair, Orillia & Area Community Physician Recruitment & Retention Committee re: Municipal Funding Request - 2009. Staff Recommendation: Receipt and Refer to 2009 Budget Deliberations. b) Sandra Trainor, Project Manager, Simcoe County Farm Fresh Marketing Assoc., correspondence dated November 15, 2008 re: Funding Support Request. Staff Recommendation: Receipt and Refer to Oro-Medonte Environmental Group Advisors (OMEGA). c} Lake Simcoe Region Conservation Authority, minutes of meeting held on September 26, 2008; Board meeting highlights, November 14, 2008; Annual General Meeting Change Notice, Friday, January 23, 2009. Staff Recommendation: Receipt. 14. COMMUNICATIONS: a) Michael Ballantyne, Manager, Polar Bear Window & Door Manufacturing Ltd., correspondence dated November 14, 2008 re: Sign Permit Application. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: a) Mayor H.S. Hughes re: Personal Matter (13 Mohawk Heights}. b} Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire Dept.}. c) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Compensation and Performance Management} [from November 19, 2008 meeting]. 1$. BY-LAWS: a) By-Law No. 2008-157 A By-Law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club for the 2008/2009 and 2009/2010 Seasons and to Repeal By-law No. 2007-134 [from November 12, 2008 meeting, Third Reading Only]. b} By-Law No. 2008-161 A By-Law to Authorize the Execution of a Site Plan Contra) Agreement between The Corporation of the Township of Oro- Medonte and Adam Joseph Duivenvoorden described as lands as follows: Part of Lot 15, Concession 5 (Oro) Being Part 1 of Plan 51 R-35353, Being all of PIN #58525-0173 (Lt} Roll #4346-020-002-07710, Township of Oro-Medonte, County of Simcoe and to Repeal By-Law No. 2008-115. c) By-Law No. 2008-163 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Orval E. Hutchinson for Snow Removal for 2008/2009, 2009/2010 at Shelswell Park (Tender RC2008-05). d) By-Law No. 2008-164 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and 1588429 Ontario Limited O!A Ran Burton & Sons for Snow Removal for 2008/2009, 2009/2010 at the Moonstone Fire Hall (Tender RC2008-05). e} By-Law No. 2008-165 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Daly Custom Landscaping for Snow Removal for 200812009, 2009-2010 at the Oro-Medonte Administration Office (Tender RC2008-05). f) By-Law No. 2008-166 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Evergreen Landscaping for Snow Removal for 2008/2009, 2009/2010 at Sweetwater Park (Tender RC2008-05). g) By-Law No. 2008-167 A By-Law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe Homire Subdivision, Part of Lot 5, Concession 14 (Medonte), Township of Oro-Medonte 43-OM-90046. h) By-Law No. 2008-168 A By-Law to Amend, By-Law Na. 2007-100, "A By-Law to Establish a Technical Support Group" entitled Ora-Medonte Environmental Group Advisors (OMEGA). i) By-Law No. 2008-169 A By-Law to Amend By-law No. 2007-021, "A By-Law to Appoint Representatives to Various Committeesf Organizations and Technical Support Groups". j) By-Law No. 2008-170 A By-Law to Amend By-Law No. 2007-015, "A By-Law to Appoint Representatives to Various Committeesl Organizations". 19. CONFIRMATION BY-LAW NO. 2008-160 20. QUESTIONS FROM THE PUBLIC C<_ARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT ADDENDUM COUNCIL MEETING Wednesday, November 26, 20U8 17. IN-CAMERA ITEMS: d) Andria Leigh, Director of Development Services re: Property Matter (TRY Recycling). e) Robin Dunn, Chief Administrative Officer re: Legal Matter (2 Oak Ridge Road). f} Robin Dunn, Chief Administrative Officer re: Personnel Matter (Leave of Absence}. g) Councillor Allison, re: Personal Matter (Oro-Medonte Community Centre Incident). w Ttur~~r~lrr~~ ,>f ,~^~ ~~~~.#-~ 1..,~ ~~ l."~i +~~ REPQRT I~~~~~~ I-fc'r-it4i~e, L'~~cititt~ l~t~t2~rc' Report No. FD 2008-1$ To: Committee of the Whole Prepared By: S. Cowden, Director Meeting Date: November 19 2008 Subject: Motion # Life and disability insurance Roll #: for volunteer fire fighters R.M.S. File #: RECOMMENDATION{S}: Requires Action For Information Only It is recommended that: 1. That report FD 2008-18 Life and Disability insurance far volunteers be received and adopted; 2. That the Township increase the level of Life and Disability Insurance as outlined in Report FD 2008-19 BACKGROUND: The Life and Disability Insurance policy for our Fire Fighting staff renews on December 1St of this year far the 2009 budget year. For the past 8 years, the Township has purchased an insurance policy from Volunteer Firemen's Insurance Services that provides financial benefits to the estates of our fire fighters should they lose their lives in the service of the community. We also purchase dismemberment and disability benefits to provide financial assistance if they should be injured or permanently disabled while working for us. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date November 19 2008 Report No. FD2008-18 Page 1 of 4 Table Na. 1: Current Life insurance program far Ora-Medonte Fire Fighters Coverage Type Coverage Description Loss of Life $154,444 Accidental Dismemberment $154,440 Disabili first 4 weeks $3041wk Disabili after 4 weeks $944/wk Annual Cost to the Tw $9,390 Covers all 153 members a rox. $61 4 bans available to members 24 hour coverage upgrade As above Covers member 24171365 while off duty. Costs each member $85/ r. 24 hr Family Coverage Provides limited benefits to Fire fighters' famil members. Costs member $128/ r. ANALYSIS: We have been purchasing insurance to provide protection to our fire fighters and their families should they be injured or worse while in the service of the community. The services provided by the Department, even with all safety equipment and training that we provide, have a degree of risk above what mast individuals face in their day-to-day lives. In North America, aver 124 Fire Fighters are killed annually in the line of duty. Fire fighters are paid approximately $16.34 per hour of work. The current insurance premium is approximately $61 per person. Fire fighters receive no medical, dental or other benefits from the Township. Our Fire Fighters, like all workers in Qntario, are covered by the Worker's Safety and Insurance Board, [WSIB] and would be covered through this for any an-duty injury. For comparison purposes only, the table below compares the insurance coverage we provide to our full-time staff receive to the coverage provided to our volunteers. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date November 19 2pQ8 Report No. FD2008-18 Page 2 of 4 #_ Table 2: Comparison of current life insurance programs Benefit Full time Staff Volunteer FF's Life Insurance 4 times salary- $150,000 $400,000 max Accidental death & 2 times salary- $150,000 dismemberment $100,000 max Hos ital Medical Insurance Provided Not rovided Prescri tion Dru s 100°fo Not rovided E e lasses $300 er ear Not rovided Short term disability 75°l~ of salary-max of $300 per week first 4 $8,000 er month weeks Long term disability 75°ln of salary-max of $900 per week-$3870 per $8,000 per month month Spouse and child insurance Spousal-$10,000 and Optional-Purchased by $2,500 for each staff. Premium of $128 ___ de endant child er familylyear __ We are determined that answering the call of the Fire Department does not adversely risk the financial safety and security of our Fire Fighters. In the past two years, the Department has had only one on-duty injury. In that instance, the Fire Fighter was injured while an duty for us and as a consequence, missed 7 months of work before being able to return to his regular job. These instances concern us in that an employer is not obligated to retain the position for an individual who is not injured while at work for that employer. Table 3: Proposed changes for Fire Fighter's Insurance Benefit Current Covera a Pro osed Covera e Life Insurance $150,000 $200,000 Accidental death & dismemberment $150,000 $200,000 Short term disabili $300 er week first 4 weeks $500 er week first 4 weeks Long term disability $900 per week-$3870 per month $1000 per week-$4330 per month Optional extension of insurance to 24 hour $85 per year $110 per year Optional Spouse and child $128 per year $165 per year insurance [includes 24 hour coverage, abovel Annual Cost to the Tw $9,390 $11,825 Cast er Fire Fi hter $61 $77 FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date November 19 2008 Report Na. FD2008-18 Page 3 of 4 ~~. ;-'°, FINANCIAL; $2,435 increase from 2008 budget; Total of $11,825 from the proposed 2009 budget. POLICIESILEGISLATION: Collective Agreement between the Twp. of Oro-Medonte and DUPE local 2380 2008- 2011. CONSULTATIONS: Brian McGrath Insurance Brokers Deputy Fire Chief Murray CAO Dunn ATTACHMENTS: None. CONCLUSION: Our volunteer Fire Service is a major financial benefit to the community in terms of providing services to the community and in terms of the low level of costs when compared to providing services using full-time personnel. Ensuring that these volunteer staff are properly protected in the event that they're injured while at work for us so that they and their families do not face undue financial risk or burden is a common sense approach to this challenge. Re pectfully submi ail ~~ ~ { ` _ a Scott P. Cowden Director of Fire and Emergency Services C.A.O. Approval l Comments: FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date November 19 2008 Report No. FD2008-18 Page 4 of 4 MEMORANDUM ~ ~~~it'~1sit t~, ~~ ~'` I't'c?rtcl ~Ic~a~rtcr~l~~, L:.~f~ttrfl~,~ .I~rrtr~t~c: Ta: Mayor Hughes and Members of Council From: Tamara C?bee R.M. File #: Date: November 26, 2008 Roll #: Subject: VFIS Insurance Renewal Council at their meeting of November 19th, 2008 deferred report # FD2008-18 pending further information. A review of policies identified in report #FD2008-18 has been completed and the requested clarification is outlined below. The Township of (Jro-Medonte provides Workers Safety Insurance Board (WSIB) coverage for all Volunteer Firefighters at the annual maximum income value (2008 value - $73,300). WSIB pays benefits at 85% of NET income (2008 = $73,300 -tax -statutory deductions x 85% =benefit value). It is possible for a Volunteer Firefighter to earn a higher level of income while off on WSIB benefits if their pre-injury net income is less than approximately $50,000. However, the Township of t~ro- Medonte has Volunteers with diverse employment backgrounds and income levels. The Municipality providing coverage at the maximum annual income value, to all Volunteers, ensures equal benefits are provided without personal income level disclosures. Short term total disability for Volunteer Firefighters under the VFIS insurance program is $300.00 per week for the first four weeks under current coverage and $500.00 per week for the first four weeks under the proposed coverage. The four weeks of coverage is paid with no benefit coordination between WSIB and VFIS. Long Term disability coverage for Volunteer Firefighters is $900 per week/$3,870 per month under current coverage and $1,000 per week!$4,330 per month under the proposed coverage. As quoted from the VFIS policy: "lf Total Disability continues beyond 28 days, we wl/l pay 100 % of the difference between the lnsured Person's Average Weekly Wage and any disabi/ity income benefits received by the lnsured Person from any workers' compensation act or similar law and Other Vatid and Col%ctib/e Insurance, not to exceed the Total Disability Maximum Weekly Amount shown in the Schedule, for each week the lnsured Person is Totally Disabled up to a maximum of 260 weeks': WSIB and VFIS insurance coverage shall be coordinated; however there is a minimum weekly VFIS payment of $75.00. The VFIS insurance will not provide benefits (except for the minimum weekly payment) if a Volunteer Firefighters WSIB benefits meet or exceed their pre-injury income. .o-=° ~`ll~Itt ~~<`nt ~ ~ t' ur By E-mail and Mail County of Simcoe Emergency Management ralmCOe ~oUnty 1110 Highway 26, Midhurst, Ontario LOL 1x0 Main Line (705} 726 9300 Tall Free 1 866 893 9300 Fax (705} 792 5743 Web simeoe.ca MEMQRANDUM TO: FROM: SUBJECT: DATE: Municipal Clerks Cathy Clark, Manager, 911 & Emergency Planning EMERCsENCY {~ MAIt1AGEMEM1(T -;..._ ~nrsc Simcoe County Multi-Disciplinary Chemical, Biological, Radiological and Nuclear Incident Response Team November 13, 2008 On October 28, 2008, County Council authorized emergency planning staff to forward a package of information to municipal Councils related to the Simcoe County Multi-Disciplinary Chemical, Biological, Radiological and Nuclear (CBRN) Incident Response Team project. Together with our municipal partners, the County has been facilitating the planning of this project since early 2006, under the auspices of the Simcoe County CBRN Working Group. The project has now reached the stage where implementation is being considered. As a result, we have forwarded a comprehensive package of information to the Fire Chiefs in all twenty-one (21) communities within Simcoe County. This package includes a review of the proposed service delivery model, financial information and other general information that will guide the Councils of member municipalities, the cities of Barrie and Orillia, First Nations, and senior officials at CFB Borden as they seek to determine the level of participation for their community. Following a recommendation made by the Human Services Committee of County Council, the information forwarded to community Fire Chiefs is also being provided to all municipal Clerks with a request that it be included on your Council agenda prior to December 12, 2008. This request for expedited consideration is due to the fact that this project has received approval far funding under the federal Joint Emergency Preparedness Program and that funding has a deadline of March 31, 2009. In order to meet this deadline, we must move forward on a very tight timeline. Consequently, the Simcoe County CBRN Working Group has proposed a training plan for inter-agency start-up training that is tentatively scheduled to take place starting in mid-January 2009. Pursuant to County Human Services Committee on November 10, 2008, this proposed training will only move forward with the resolved support of a minimum of 75°l° of member municipalities. The enclosed package of information includes the following recommendations for municipal Councils: "The Simcoe County CBRN Working Group recommends that each member municipality: ^ Formally support the implementation of the County-Wide, Multi-Disciplinary Chemical, Biological, Radiological, Nuclear (CBRN) Response Team EMS-OO3-C01 ^ Agree to train six (6} personnel to the standardized levels as proposed in the GBRN response team conceptual model, based on zone response; and ^ Authorize their respective fire service to identify appropriate candidates for joint inter- agency start-up training; and ^ Authorize the identified fire service personnel to participate in the joint inter-agency training pursuant to the proposed training schedule set to begin in January 2009 NB: ?he proposed training will not proceed without the support of a minimum of 75°l° (12} member municipalities" ~~~~ Development of a County-Wide, Multi-Disciplinary Chemical, Biological, Radiological, Nuclear (CBRN) Response Team EMERGENCY '~ MANAGEMENT EMSC Municipal Councils Information Package November 2008 ~~.'~ ~~ EMERGENCY ~'~ COUN7Y OF MANAGEMENT ~,,, SiMCU~ EMSC -^- for fheGreater Goad Background ~ (n 2005, County of Simcoe Paramedic Services approved for 2006-07 funding assistance by the federal Joint Emergency Preparedness Program (JEPP) for decontamination and personal protective equipment related to hazardous material incidents County Fire Chiefs asked that this proposed response program be expanded to include fire and police services as well as the local health unit ~ In March 2006, an inter-agency working group was formed to develop a multi-disciplinary chemical, biological, radiological, nuclear (CBRN) response team for Simcoe County Due to the complex nature of the analysis related to the efficacy of the proposed program, 2006-07 JEPP funding was not utilized and the funding was requested again for 2008-09 ~ ~;; Currently, the multi-disciplinary CBRN response team for Simcoe County has been approved for 2008-09 JEPP funding Total start-up capital costs are $ I 15,000, funded by JEPP at 50% (5% more than traditional JEPP funding) $32,000 of approved funds are allocated to training All funds must be spent by March 31, 2009 ~ To meet funding target date, the plan for joint start-up training must be implemented in early Q 12009 ® County Council and City of Barrie Fire & Emergency Service will only support training and program implementation with the support of 75 % (I 2) member municipalities ~ ~~ ~ ( r Critical gap in the area of life safety of both responders and victims at the scene, the general public, and the environment ~ Current CBRN response capabilities within the Simcoe County, including the cities of Barrie and Orillia, are limited With a heavy reliance on volunteer firefighters, most municipal fire services within the County do not have the resources to maintain fully trained and equipped CBRN response teams County Paramedic Services, Barrie Police, South Simcoe Police, Midland Police and local detachments of the Ontario Provincial Police do not currently have the capacity to safely respond to CBRN events .5 T-...,,, ~ M? 9 i, ~ CdUIYTYOF ~~r ~ ~ EMERGENCY ~~ ~ MANAGEMENT ~ SIMCC~E~'~ £M5C ^ For the Greater Good CBRN Project Goal To develop a regional, multi-disciplinary chemical, biological, radiological and nuclear incident response team to address medical management, life safety, and security issues at major CBRN scenes within the County of Simcoe/City of Barrie/City of Orillia during the gap between the incident occurrence and the potential arrival of other specialized responders. Elements of this multi-disciplinary approach to response may include public safety and security, fire suppression, contaminant containment, victim extraction, decontamination, triage, treatment and transportation, site remediation and environmental protection. i Provincial CBRN response teams (Toronto, Windsor, Ottawa) -ETA: 6 hours, fire service only Cambridge/Waterloo, Peterborough Level 2 Fire response teams -ETA 4 hours, fire service only Department of National Defense (closest team -Trenton) - response is ad hoc, no guarantee of support Ontario Fire College (Gravenhurst) -equipment but limited personnel OPP Provincial Emergency Response Team (Bolton) - contaminant containment and identification only - ETA: 2 hours if not already deployed Some external responders such as Office of the Fire Marshal investigators require decontamination support (~~-~i EMERGENCY ~~"~ MANAGEMENT ~, EMSC Outside of Project Scope COUNTY OF For fhe Greater Good Response to CBRN incidents outside of the geographical borders of the County of Simcoe Long-term, extensive site remediation and clean-up ^ Will contain/control only as necessary for life safety Contaminant identification will be restricted by the capacity of detection equipment and the information gathered of available intelligence Cap on 2008 capital expenditures of $ I 15,000 '~'~~~ EMERGENCY ~~ MANAGEMENT E'MSC Proposed Solution COUNTY OF SIMCOE ~~ For fhe Greater Good Cost of training, equipping and exercising a multi- disciplinary CBRN response team in every community is prohibitive Propose a regional, multi-disciplinary CBRN response team that would serve the needs of each partner community Model is predicated on the five pillars of emergency management: prevention, mitigation, preparedness, response, and recovery ~~f EMERGENCY ~~~ MANAGEMENT ~...~. EMSC Proposed Solution Continued COUNTY OF y SIMCOE'~ For fhe Greater Goad Model incorporates full-time firefighters from Barrie Fire and Emergency Service, full-time paramedics from the County of Simcoe Paramedic Services, and full-time police from the Tactical Support Unit of the Barrie Police Service Primary team would be augmented on scene by the local fire and OPP/local po lice services and woul d be supported by the Medical Officer of Health k i. 4. frr".,,s 1,~ GPP1Lvcal' F~lloe Service i ..._ ~ __ ~ ~ ~ _. ~ ._ _ fnc9dant Command ~! E~oca3 Fire Service QaF~sr rtesponse _- - .-- - Services i _ _ _. ___. E Madlcal Citiicer of -- -- ~- - - - F1ealSh f t Der_nn:amina6ionf t PrNent Dlsposidan - " Decjslon F _~_~~._~_____~~_I 1 C Cocinty of Simcae ParamecSc Serviicas Operaltona Chief County of Simcoe Psrnmedic Services Raspo+~se Team Enby OperaUians Direct RepoA~rig . y ......, Untfled Command SIiT'1C0~ ~C7111')ty D Rfi~ FT C6f~N f~esponse Team Noverxlber 2007 Decontamination Medical Mgnagerrterrt Ttanspartl Gold Zone nAaneger„arn b ~ ' >, ',§ ,a,.%~ p ~ ~.w" COU/YTY C7F SIMCC~E ~ For the Greoter Goad Increased public safety Increased responder safety Cost savings Service level enhancements Enhanced environmental protection Enhanced emergency management partnerships Enhanced mitigation of economic and community disruption ® Pioneering leadership in enhanced community emergency response ~.: ~~ EMERGENCY ~`~ MANAGEMENT EMSC Response Zones COUNTY OF ~ SIMCOF~'~ For the Greater Goad To minimize the impact on individual fire services, the Simcoe County Fire Chiefs Administrative Group proposes that response teams be created based on geographical zones Zone 1: Barrie, Essa, (nnisfil, New Tecumseth, Adjala- Tosorontio, Bradford-West Gwillimbury, CFB Borden Zone 2: Clearview, Springwater, Collingwood, Wasaga Beach, Tiny, Midland, Penetanguishene, Beausoleil First Nation Zone 3: Tay, Oro-Medonte, Orillia, Severn, Ramara, Rama Mnjikaning First Nation ,l tt' .~ COUNTY OF l ~~MCOF ~ For the Gmater Grind In the event of a significant CBRN incident that requires the extrication of victims or potential victims from a "hot" zone, the local fire service will make the decision to call for the Barrie Fire & Emergency Service response team Assistance from Zones I-3 response teams will be requested pursuant to current mutual aid agreements 1~Y~ -~ Under the proposed model, Barrie Fire & Emergency Service would be the primary response team for entering, commanding and controlling the "hot" zone ^ Barrie Fire would essentially function as a contracted service for "hot" zone entry Will only respond when life safety or an extreme danger to the environment is an issue, for the sole purpose of removing victims or potential victims, or to provide short-term environmental mitigation Full cost recovery for human resources and equipment will be paid for by the host community Will train with all other response agencies ~ ~ Proposed Role: Host Fire Service COUNTY OF '" ~ EMERGENCY ~~ (~' ' MANAGEMENT ~ SIMCOF ~'~ EM SC For fhe Greater Good Recognize the nature of the incident; provide initial isolation and protection of the site; provide appropriate information to Barrie Fire & Emergency Service and other agencies as required Establish the Incident Command System and provide the overall Incident Commander Through Zone response model of mutual aid, to provide minimum of 10 NFPA-compliant Operations Level personnel ^ Provide specialized training for a total of 6 personnel for zone response ~ Containment and clean up of spills ~~ ..d ~ EMERGENCY MANAGEMENT Host/Zone Fire Service Response Model ~,~ courvrr of ~. SIMCOF'~ ESC Far the6matcrGowl ~irr~coe County i =- ~~ „~;. , E ~ _ti V rAJ`~FT ~ I :r5 4 -nnr~rd '~i _ ~ l f , ,. Hos Fia ~~'• I 1ICell L ~C-: CBRN Response Team ~ ~ Host/Zone Fire Service ~- - _- - - -- ~-=~ Motlei FireOperelkmsChief +; rrr~~",z.:,=) BatlipFlrrf ---- li i.:.~ vhF~-~;r,ej HoE Zone Control ~ i c P; e ~ ^~, 11 i; -- , ~ r~-i-. _ _~ Technld~n (1} C~mrxemfnatlon Dired kePorflr~ Supervu ~ ~...,..« UrnfiadCtxnrtrand i C,`y~ra!ir ns f ~ C Prom zt~ t? i 1 i ', L'~Crnlamlr~.a~~an ~~~ Lr,~.ai Firs ~ ~ ..ca ~,. Proposed Role: Barrie Police Service EMERGENCY ~`i3 MANAGEMENT ~"' EM~SC COUNTY OF SIMCOF ~'~ For fhe Greotcr Good Consistent members of Barrie Fire & Emergency Service "hot" zone response team Scene security, evidence preservation, note-taking in the hot/warm zone Ensure safety of other hot zone team members against hazards such as booby-traps and explosives ~~~~-~- Provide "cold" zone perimeter security, evacuation orders, road closures as necessary Responsible for chain of custody of contaminant samples Logistical support to the site ~ Media relations and coordination with local and County emergency information officers ~~~ - -~ Provide medical management of patients and emergency responders Under the direction of the Incident Commander, Hazmat Paramedics will establish a Casualty Collection Point inside the "warm" zone to perform patient stabilization Patients requiring further medical treatment will be transported to the appropriate receiving hospital On request, will assist allied agencies where resources permit with decontamination and hazardous materials management As a County-wide emergency response agency will train with all other response agencies ~} - ~.. €- Assess health effects of an agent on potentially contaminated individuals and first responders, provide surveillance and case management for those exposed Working with CSPS, determine need for and method of decontamination of exposed individuals Conduct on-going community surveillance and case management for potentially exposed individuals Conduct environmental and public health risk assessments Liaise with appropriate agencies for environmental surety Restricted to cold zone operations _~ - EMERGENCY ~~~ MANAGEMENT EMSC Proposed Role: County of Simcoe Emergency Planning Facilitate working group COUNTY OF SIMCUF ~ Far the Greater G'w~d Operational policy development support Initial capital investment Ongoing operational coordination of training as required Ongoing operating budget support Annual exercise development support Pre-incident costs: training and equipping of staff (each service to identify needs) Incident costs: fee-for-service charge by Barrie Fire & Emergency Service; potential assistance from private CBRN response teams Post-incident costs: site remediation, equipment replacement Potential cost recovery: Environmental Protection Act "polluter pays" principle; Trons~ortotion of Dangerous Goods Act; Emergency Management & Civil Protection Act (declaration of emergency required to activate Level 2 or 3 teams); municipal fees By-laws ~`~..1~ i EMERGENCY ~~'~~' MANAGEMENT EMSC Alternatives to Proposed Model Status quo -wait for the arrival of specialized teams COUNTY OF SIMCCIE ~.'~ Fvr the Greater Good ^ Long waits, limited availability ^ Increased risk to life safety ^ No paramedic or police components Individual community solutions ^ Cost prohibitive, limited resource capacity ^ Outside of current mutual aid agreements ^ Duplication of effort ~~ EMERGENCY ~ ~ ~~~~~~ MANAGEMENT ~,, EMSC -~"' For the Greatci Goad Stakeholder Consultations ® From February -June 2008, the CBRN Working Group led consultations with key stakeholders and received positive feedback or endorsements from the Office of the Fire Marshal, the Simcoe County Policing Authorities, the Simcoe County Fire Chiefs Administration Group, County of Simcoe Paramedic Services, Simcoe Muskoka District Health Unit, Canadian Forces Base Borden Fire & Police Services, Emergency Management Ontario, and the County Emergency Management Committee Consultations were attended by representatives of 15 of the 21 communities in Simcoe County and no contentious issues were raised V[`} "'~ ) EMERGENCY ~~ ~ MANAGEMENT ~. EMSC Current Program status COUNTY OF ` ~/l ~'[l...V~ For the Greater Gcrod Standard Operating Guidelines have been drafted for all participating disciplines ~~c3 Medical response protocol drafted by Medical Officer of Health Training plan for joint start-up training developed l~~ EMERGENCY ~`~~ MANAGEMENT ='~' EMSC Program Participation COUNTY OF SIMCaF ~ For the Greater Good ~ It is critical to the safety of emergency responders and the general public to have emergency responders of all disciplines who have been trained and equipped to respond to CBRN events, and who exercise both their training and equipment on a regular basis As a result, program can best be implemented if all municipalities, including the cities of Barrie and Orillia, agree to participate Support of County Council, municipal Councils, emergency response agencies and other key stakeholders such as the Office of the Fire Marshal is essential L~/~ EMERGHNCY ~'~ Counr7r of MANACrEMENT ~~M~~~ ~~ EM`SC ForfheGreatmGaod County Council Position In November 2007, County of Simcoe Council endorsed the proposed conceptual model and requested regular reports, included: ^ Project charter specifying key milestones and target dates ^ Development of agency roles and responsibilities ^ Financial analysis ^ Consultation results ~ In November 2008, County Council requested that the Councils of member municipalities arm their support of the project so that the plan for joint start-up training can be implemented e4 '"' 1%1~ EMERGENCY ~~ Co~n~~Y of MANAGEMENT S1MC(~E.'~ EMSC For the Greu[er Good Recommendation The Simcoe County CBRN Working Group recommends that each member municipality: ^ Formally support the implementation of the County-Wide, Multi-Disciplinary Chemical, Biological, Radiological, Nuclear (CBRN) Response Team ^ Agree to train six (6) personnel to the standardized levels as proposed in the CBRN response team conceptual model, based on zone response; and ^ Authorize their respective fire service to identify appropriate candidates for joint inter-agency start-up training; and ^ Authorize the identified fire service personnel to participate in the joint inter- agency training pursuant to the proposed training schedule set to begin in January 2009 NB: The proposed training will not proceed without the support of a minimum of 75% (12) member municipalities ~~~,. EMERGENCY ~~~ MANAGEMENT EMSC Project Partners COUNTY OF SIMCOE ~~ For the Greater Good CBRN Working Group members represent: ^ County of Simcoe Emergency Planning ^ County of Simcoe Paramedic Services ^ City of Barrie ^ City of Orillia ^ Simcoe County Fire Chiefs Administration Group ^ Town of New Tecumseth ^ Township of Oro-Medonte ^ CFB Borden ^ Ontario Provincial Police ^ Barrie Police ^ Simcoe Muskoka District Health Unit `; X671 ~, ,,~ ~`~~ .. Simcoe County Multi-Disciplinary Chemical, Biological, Radiological, Nuclear Incident Response Team Draft Training Template for Community Fire Services October 2008 ~ * Training template based on the following assumptions: o Host/community fire services will supply the overall incident commander, one liaison officer and ten decontamination support personnel to assist Barrie Fire and Emergency Service personnel o Under the zone response model as recommended, the ten decontamination support personnel will respond from across the zone(s) pursuant to the accepted parameters of existing mutual aid agreements o Each host/community fire service will train a minimum of one overall incident commander, one liaison officer and four decontamination support personnel * Individual fire services will calculate their customized labour costs based on existing terms of employment conditions and anticipated annual attrition Individual fire services may opt to train personnel in numbers that exceed the minimum standard * Training costs reflected in the template are based on single seat purchases. It is anticipated that bulk seat purchases will reduce the aggregate training costs. * The County of Simcoe will contribute $32,000 towards start-up training costs for member municipalities Host Fire Service Costs Based on Zone Response Model _ Function NFPA 472 Certification Level Hours of Training Cost of Training Notes Overall Incident Commander (1) Incident Command 40 $1100 It is recommended that full-time staff be trained for Technician 40 $1100 this position as part of O erations 60 $800 regular annual training Total for Incident Commander 140 $3000 Liaison Officer (1) Technician 40 $1100 It is recommended that O erations 60 $800 full-time staff be trained for Total for Liaison Officer 100 $1'900 this position as part of regular annual training Decontamination Su ort 4 Operations 60 $800 Labour costs to be determined by community Total for Decon#amination Support 240 $3200. based on terms of employment conditions TOTAL TRAINING COSTS BASED ON MINIMUM STANDARD $8100 Excludes labour costs .,s.. f ~v Report No. To: Prepared By: FD 200819 Committee of the Whole S. Cowden, Director Meeting Date: Subject: Motion # November 26 2008 Simcoe County Mutual Aid Roll #: Hazardous Materials R.M.S. File #: Response Training RECOMMENDATION{S): Requires Action For Information Only It is recommended that: 1. That this report be received and adopted; 2. That funds of $10,700 for training of Oro-Medonte Fire Services personnel to participate in the County Program be approved from the 2009 Operating budget; 3. That the County of Simcoe be advised of our participation in the program. BACKGROUND: In June this year, we reported to Council [Report FD 2008-9, attached] on the concept for a team within Simcoe County to respond to incidents where hazardous materials have been spilled or otherwise released in an uncontrolled manner as the result of vehicle, commercial/industrial, criminal or agricultural incidents. The County is in receipt of a $32,000 Joint Emergency Preparedness grant for the equipping and training of the team. The deadline imposed for the use of these funds is March 31, 2009. Currently, the Province of Ontario has three large-incident teams which are located in Ottawa, Toronto and Windsor. These teams are comprised of the municipal Fire Service of each of these cities with support from the OPP, `PERT', team. Turnout time for this team is 6+ hours. The goal of a Simcoe County-wide response is to deal with hazardous materials incidents at the small to mid-sized level and be able to initiate responses on large incidents until the arrival of the Provincially-funded resources. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 2008 Report No. FD 2008-19 Page 1 of 6 ANALYSIS: Since reporting in June, we have been working to formalize the elements of the team, how they will work, who will perform the various roles and haw the team will be deployed. Over the summer and fall much work has also been completed to determine the required levels of training each of the various team members will require and what roles each of the participating organizations will fill. One of the primary goals of the team is to provide timely decontamination of anyone who may have come into contact with the released contaminants in order to protect their lives and prepare them for transport to hospital. For this reason, the team is comprised of fire fighters, paramedics, police with assistance of the Medical Officer of Health to help assess victims, quickly outline a course of decontamination and early treatment and then determine the path for continuing treatment as required. The secondary role is the containment of the spilled material to minimize the impact on the immediate area and the community at large. In brief, once the team is trained, equipped and fully operational, an incident in Oro- Medonte would unfold in the following manner: The initial response would be our emergency services; Fire, Police and EMS responding in the normal fashion, determining that hazardous materials are involved in the incident and that the response required to manage the incident is more than the Township can manage with its own resources. A call would then be made to our Dispatch provider requesting the services of the County Team. This call would activate resources from the City of Barrie Fire and Police Services, County Paramedics and Mutual Aid assistance for our, `Zone,' within the County as required from the Fire Departments of the City of Orillia and Townships of Severn, Tay and Ramara. The management of the spill or, `hot zone,' area will be managed by Barrie Fire Services. Barrie Police will participate if the incident is one where forensic identification is required or where a criminal act has occurred or is occurring. Barrie's emergency services have a fully developed Haz Mat team and their resources will respond as a single entity far this purpose. The host Municipality is responsible for providing the Incident Commander [1 person], Liaison Officer [1 person], and each member of the `zone' will provide members for the decontamination team, which requires a minimum of ten personnel to operate [initial minimum of 3 per zone municipality]. The Decontamination Team is also where County Paramedics will assess and `triage,' victims and begin the process of treatment before transportation to hospital. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 2008 Report No. FD 2008-19 Page 2 of 6 All specialized equipment will be managed by Barrie Fire Services and be transported to the scene by them. The costs for responses into the Township are, in large part, recoverable to us. The Transportation of Dangerous Goads Act [Federal] and the Environmental Protection Act [Ontario] both have provisions for cost recovery that allow us to bill the owner of the spilled materials for expenses incurred for response, spill containment and mitigation. The City of Barrie will invoice us on acost-recovery basis for their `hot zone' services, we will in turn pass those expenses on to the `spiller,' along with our own expenses. There is, however, always the risk that cost recovery may not be achieved due to the inability in same instances to identify the owner. This may occur in cases where illegal dumping has occurred or in criminal incidents. The County has supplied a package of information on the formation of the Team to each Municipal Clerk for Council's information. The table and proposal for staffing in the County-provided report illustrates a, `minimum,' level of training for the first year based an the, `zone,' model of several fire services working together to provide Command, Liaison and Decontamination services within the overall response. We believe, however, that training more personnel than the minimum is required overall and in Ora-Medonte specifically and Table 1 in the Financial section of this report we have amended the information provided in the County package. We believe and are recommending training two Command bevel personnel instead of the County Recommended one person. When this model is applied, the Fire Service receiving the team will be required to provide a Hazardous Materials-qualified Incident Commander. As it is impossible to have one person who will be available 365 days per year, we should be ensuring that we can fulfill this role by training more than one person. This also assists us in filling the Liaison Officer role as an, `Incident Command,' trained Officer can also fill the, `Liaison,' role and training the one extra person provides us some depth in response. As for the Operations trained personnel, the County Model recommends 3 per Department and 10 overall to be able to effectively decontamination any individuals who may have been in contact with the spill, both civilian and emergency responder. This model relies heavily on each of the Departments in each, `zone,' being able to provide their full complement of people trained to reach the 10 personnel required. This, `minimum,' model does not fully meet community needs, especially in the early years of the program. In the case of Oro-Medonte, we have more geographic area to protect than any other municipality in the County and we have the largest number of personnel of any emergency service. We are recommending, then, that we train two additional personnel over the County Model to a total of six in Operations in the first year. [See Table 1) FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 2008 Report No. FD 2008-19 Page 3 of 6 ~3 ~~ The package of information the Clerk has received from the County has been received by all municipalities in the County for presentation. There is some timeliness to this report and recommendations that affects our budget process for 2009. The County of Simcoe received a Federal Grant of $32,000 for the training of personnel for this program. The Grant has an expiration date of March 31, 2009 for the spending of the funds. The grant will be divided among the participating fire services. This means that we will receive $2,000 of the grant for the training of our initial team members. In order for the grant money to be recoverable by the member fire services, we must begin the training process in January, 2009. For Oro-Medonte, then, we must agree to participate and expend the required funds before our 2009 budget is finalized. There has also been a general agreement between the City of Barrie Fire Service and the County that in order for this program to proceed, 75% of municipalities in the County need to agree to participate. FINANCIAL: The costs posted below are the initial training expenses for Oro-Medontes' participation in the County Team. Similar expenses should be expected in the 2010 and 2011 budget years, with reductions in years after for training and the replacement of team members over time. Host Fire Service Costs Based on Zone Res nse Model Function NFPA 472 Certification Level Hours of Training Cost of Training [ ] Notes Overall Ineident~ Commander 2 person Incident Command 40 $1100 It is recommended that full- time staff be trained for this regaired Technician 40 $ll00 position as part of regular O rations 60 $80(1 annual training Total'forlncidentCommanders 140 $6000 Liaison O~eer 1 person Technician 40 $ll00 It is recommended that full- re uired O rations 60 $800 time staff be trained for this Tote! for Liaison Officer 100 $1900 position as part of regular annual training Decontamination Support 6 le re .) Operations 60 $800 Labour costs to be determined by community Total for Decontamination Support for 4 rsonnel 60 $4800 based on terms of employment conditions TOTAL TRAINING COSTS BASED ON MINIMI7M STANDARD $12,700 Excludes labour costs Federal Grant if trainin is com Ieted b March 31/09 -$2,000 Net cost in 2009 to Oro-Medonte $10,700 FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 2008 Report No. FD 2008-19 Page 4 of 6 In the event of a large-scale spill the Township may have to declare an Emergency under the Emergency Management and Civil Protection Act. Casts far other resources required may then be paid by the Province. Casts incurred for deployment of the team are recoverable from the owner of the spilled materials under both the Federal Transportation of Dangerous Goods Act, and the Environmental Protection Act in Ontario. POLICIESILEGISLATION: Transportation of Dangerous Goods Act-Ganada Environmental Protection Act-Ontario Occupational Health and Safety Act, Section 21 Fire Services-Ontario Fire Protection and Prevention Act-Ontario Emergency Management and Civil Protection Act 2007-Ontario CONSULTATIONS: County of Simcoe • County Council Human Services Committee • Office of Emergency Management • County of Simcoe Paramedic Services Police Services • City of Barrie Police • Ontario Provincial Police • South Simcoe Police • Chippewas of Rama Police Services Town of Midland Police City of Barrie Fire and Emergency Services Simcoe County Fire Chief's Administrative Group Simcoe Muskoka District Medical Officer of Health Department of National Defense-Base Borden CBRN response Office of the Ontario Fire Marshal ATTACHMENTS: Report FD 2008-9 County CBRN Response Team proposal Township of Oro-Medonte Hazard Information Sheets 1. Hazardous Materials-Fixed site; 2. Hazardous Materials-Transportation related. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 2008 Report No. FD 2008-19 Page 5 of 6 CONCLUSION: As stated in our June report, we believe that participation in this team is a positive step in the protection of our community at a cost of approximately 10°f~ of the cost of an in- house solution. In this program, the Township is not responsible for the purchase, maintenance or transportation needs of the equipment the team requires to operate. Our only ongoing commitment is to ensure sufficient numbers of trained personnel. We note the positive response we have received from the Province far this project. This is the first time that a group of Municipality's have grouped together to provide this type of service to a County-sized area. Respectfully submitted: a /. ~~~`~ Scatt P. Cowden Director, Fire and Emergency Services SMT Approval l Comments: ~ C.A.O. Approval /Comments: FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 2008 Report No. FD 2008-19 Page 6 of 6 x TC?WNSNlP tJF ORO-MEQQNTE REPORT Report No. FD-2008-9 Ta: Committee of the Whale Prepared By: S. Cowden, Director Meeting Date: Jun 18 2008 Subject: Motion # l ~ r,-~ r°~ r~,1~d - ~- Re ort on Res ns t Rali #: p po es o Hazardous Materials in Simcoe R.M.S. Fite #: .__., County ..,.~._ RE OMMENDATION{S}: Requires Action X For Infarmatian Only it is recommended that: t . That this report be received; 2. That Council endorses the provision of this program; ~. That the costs associated with the implementation of this program be referred to the 2009 budget deliberations. BACKGROUND: There have been nearly 10,000 hazardous materials events in Simcoe County since 1995. The Township of Qro-Medonte, like almost aH municipalities in the County, has very limited resources to respond to hazardous materials spills or other related emergencies. The Fire and Emergency Services Department is trained to the Awareness level of Hazardous Materials response and has the ability to deaf with small [less than 50 Fitre] spNls of gasoline or diesel fuel that can be contained with absorbent but does not have the equipment nor the training to deal wi#h larger spills ar spills of other materials. As part of our Emergency Management Plan, a risk analysis for the Township included Hazardous Materials spills that may occur in the Township. The analysis looks at both fixed-site and transportation-related incidents and recognized our vulnerability in this area. In 2006, the County of Simcoe Paramedic Service [CSPS] app{led to the Federal Government for a Joint Emergency Preparedness Project [JEPPj grant for funding for a Chemical, Biological, Radiological, Nuclear and Explosive [CBRNE] response team. R AN EMERGENCY SERVICES DEPARTMENT June 18 2008 Report Na. FD 20Q8-9 Page f of 5 It was seen very early on, however, that a success#ul team of this type requires participation from the full spectrum of services including Fire, Police, Public Health, Paramedics and in many instances Public Works. ANAt_YSIS: Dealing with Hazardous Materials leaks, spills or with other incidents where uncontrolled reactions of chemicals ar events have occurred is a complex and intensive operation. It is, frankly, beyond the capabilities of the majority of volunteer fire services. Yet the risk is with us every day. This Township is exposed to this risk in a number of ways. As an agricultural community, large quantities of ammonia, chlorine, ammonium nitrates and other materials are a regular part of modern agri-business. We have many different kinds of businesses located here and actively encourage new business to locate here. Many businesses use and store chemicals, paints, solvents and cleaners in quantities that if they spill or are otherwise released can cause severe health, environmental and financial impacts to the community. We are also a transportation hub. A major cargo railway runs right through the heart of the Township, as does two of the highest volume roads in Canada, namely Highway's 11 and 400. Every day, hundreds of rail cars and thousands of road-going transport vehicles pass through our area within yards of homes and businesses that would be affected should any type of a sizeable spit! occur. And we have some experience of this. Early in 1982, a train derailment and fire near tine 6 North caused a fire and environmental spill that burned for almost a week and took resources from several fire departments as well as many other agencies to bring under control. We have also experienced a criminal element to this problem. Grow-ops, clandestine Drug tabs and other criminal activity have been using and creating chemical `soups' that endanger entire neighbourhoods and have recently shut dawn businesses in the GTA far extensive periods while the residue has been mitigated. In 2006, the County of Simcae Paramedic Service gained funding to start to deal with these types of incidents, but this represents only a small part of what is needed to effectively deal with Chemical Emergencies. It was widely seen that no one organization could assemble the required resources to provide this program. The Simcae County Fire Chief's Administrative Group and the Simcoe County Policing Group helped form a committee of emergency response groups including County Paramedics and the Simcoe Muskoka District Health Unit who, clang with assistance FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2408 Report No. FD 2008_g Page 2 of 5 from the County of Simcoe Emergency Planning Office have formulated a framework for providing hazardous materials response in Simcoe County. In brief, the City of Barrie has agreed to take on the provision of a team of trained Hazardous Materials Technicians tram the ranks of both their Police and Fire Services. Barrie will also purchase much of the equipment required. The County of Simcoe will also work towards funding of equipment and assistance to municipalities with training for emergency services personnel in each of the participating municipalities. In order to assist municipalities responding to this type of emergency, the fire services in the County have been placed into zones who will respond under our Mutual Aid program to assist other Fire Services in their 'zone,' to ensure sufficient hazardous materials trained fire fighters. Each municipality participating in the program wilts be responsible for providing a minimum of 4 trained personnel including at least one trained to the Hazardous Materials Incident Commander level. The municipal team will be responsible for assisting the Barrie team to identify and contain the spilt. The City of Barrie will charge the receiving municipality on acost-recovery basis for the services provided. There are provisions under Federal and Provincial statute for us to collect those fees from the owner of whatever material is the cause of the incident. Mare details are contained in the attached slide presentation. Of Hate is one of the major issues surrounding this program. This program is Hat intended to remove and remediate the damage caused by a hazardous materials spill. The intention of this program is to protect human life through the rescue and decontamination of people affected by a chemical release and the containment of the spin to the degree passible. Bath Federal and Provincial environmental statutes prescribe that the owner of a hazardous material is safely responsible far the removal of any spill that might occur whether an their awn property, an other private ar pubtic property ar while being transported. This program will Hat take the place of that responsibility, i FINANCIAL I There are costs involved with the adap#ian of this program far the training of staff from each participating municipality. The minimum projected startup cost is approximately $12,50D to provide the minimum of 6 trained persannet [1 Inciden# Commander, i Liaison, 4Operations-level]. This estimate includes the points dollars paid to our volunteers. It is our recommendation that aver the first 24 months of this program that we train a minimum of 12 Oro-Medonte personnel to better ensure that we have sufficient trained persannet to respond. FERE AND EMERGENCY SERVICES DEPARTMENT June t& 2408 Report Na. FD 2008-9 Page 3 of 5 Our overall goal should be to have a minimum Qf 18 trained personnel to ensure over time that we can field the minimum required at any time that their specialized services may be required. [$37,500 over three years]. There will also be annual training and maintenance expenses of approximately 560001yr to provide ongoing training and exercising of these speciatly-trained staff. The Township, if these services are utilized, will be responsible for paying the City of Barrie for the services they provide under this program. We then are able to pursue payment for all services rendered from the owner of the spilled material from the owner of the materials. This is an optional program for all participating municipalities but there are financial implications attached to maintaining the status quo, which is keeping with our current minimal level of service delivery. Like many small municipalities and many businesses, services that we cannot provide but require must be purchased and we, 'stand in line,' to get them. Even though in many cases the expenses related to simply purchasing these services will fall under Hazardous Materials responses under the regulations and we are able to recoup casts, the costs would largely be outside of our control and we would also be facing longer wai# times to receive them. !n non-emergency situations where there is Tittle or no threat to life or the environment, this may not be a hardship. If the spill, however, were to close down a critical part of our infrastructure, such as a water system or an arterial roadway, the financial impact, the damage to our reputation and the liability exposure escalates exponentially. POt_iC1ESlLEGISLATtON: Transportation of Dangerous Goods Act [Canada]; Environmental Protection Act [Ontario]; National Fire Protection Association y Standard 4T2-Standard for Hazardous Materials Technician; Fire Prevention and Protection Act, O.Reg 213/07 CONSULTATfC3NS: City of Barrie Fire and Emergency Services; Simcoe County Fire Chief's Administration Group [ail 16 municipalities]; Simcoe County Policing Committee; •~ Ontario Provincial Police Central Region; r Barrie City Police; ~- South Simcoe Police; Rama Mnjikaning Police Service; __ v_ __ _ FIRE ANO EMERGENCY SERVICES aEPAR1MEN7 June 18 20fl8 Report No. FD 2008-9 Page 4 of 5 County of Simcoe Paramedic Services; Off{ce of the Fire Marshal; Simcoe Muskoka District Medical Officer of Health; County of Simcoe Emergency Planning Office; City of Taronta Fire Services; City of Taranto Police Services; City of Peterborough Fire Services. ATTACHMENTS: 1. Development of a County-Wide Multi-Disciplinary Chemical, Bio{ogical, Radiological, Nuclear Response Team. CQNGI.USlG1N: Participation in this program is optional an the part of the Township. This type of event occurs on a regular basis, but does not often reach the proportions requiring this proposed level of response. The Township has, however, multiple exposures in that we have significant transportation avenues through the Township and industry that uses chemicals on a dai{y basis. The Township has also experienced criminal activity that has the potential for toxic chemical emergencies. The cost of participation in this shared project on an ongoing basis far this Township is less than 10°fo of the cost of a Township-only solution. Respectfully subrr~itted: %`~ `;~` f /` ~`~ r ...Scott P. Cowden Director SMT Approval I Comments. C.A.f3, Approval I Comments• ~h~ FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report Na. FD 2008-9 Page 5 of 5 Township of Oro-Medonte Hazard Sheet Hazard Information Sheet Type of Hazard (e.g. tornado, hazardous materials -fixed site, dam failure, etc.) Hazardous Material Fixed Site Specific Hazard (e.g. five tones of chlorine, widespread wind damage, etc.) PCB's subject to Spill, Theft, Sabotage, Fire Anhydrous AmmonialFertilizers-Agricultural use Natural Gas Pipelines [2] crossing Twp. General business/industrial useage of hazardous materials Facility Area (if applicable, otherwise write "general hazard" or specify area of concern) PCB's-One know storage site in the twp. Other materials in industrial areas throughout Twp. Lead Time (e.g. generally two days warning, etc.) No warning Probability: Score: No recorded large incidents to date Consequence (include secondary incidents) Contamination to soil and local water systems May be dispersed in the atmosphere May be used in other criminal activity Longtshort term effect Effects to humanlanimal health May have short or fang term economic Impact May cause agricultural damage near or downwind of spill Oro-Medonte Fire and Emergency Services Hazard Information Sheet, November/02 Township of Oro-Medonte Hazard Sheet Hazard Information Sheet Type of Hazard (e.g. tornado, hazardous materials -fixed site, dam failure, etc.) Transportation of Hazardous Materials Specific Hazard {e.g. five tones of chlorine, widespread wind damage, etc.) Highways, county and municipal roadways Airport Railroad Facility Area (if applicable, otherwise write "general hazard" or specify area of concern) Transportation routes Lead Time (e.g. generally two days warning, etc.) Anywhere at anytime Probability: Score: 3 major highways speeds > 80 kph 1 major railroad 1 developing airport Multi le incidents in ast ears Consequence (include secondary incidents) HazMat concerns with mixed loads Environmental concerns Very real health issues -chronic /acute /fatal Delayed response times from 3rd party support groups Specialized training Specialized equipment Evacuation of residents /visitors Decontamination centre Hot l Cold zone requiring security Human resource staffing issue Economic impact Tourism Issues Cleanup costs Revaluation / Cesting expenses Oro-Medonte Fire and Emergency Services Hazard Information Sheet, Novemberl02 t ~~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-171 A By-law to provide for maintaining of land in a clean and clear condition and to Repeal By-law No. 2005-126. WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 8., confers broad authority on municipalities to enable them to govern their affairs as they consider appropriate. AND WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 127, provides that a local municipality may; a) require the owner or occupant of land to clean and clear the land, not including buildings, or to clear refuse ar debris from the land, not including buildings; b} regulate when and how matters required under Clause (a) shall be done; c) prohibit the depositing of refuse or debris an land without the consent of the owner or occupant of the land; and d} define "refuse" far the purpose of this By-law. AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it necessary and expedient, and in the public interest to enact a By-law to prohibit littering of private ar municipal property for all residential, commercial and industrial uses; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Definitions for the purpose of this By-Law 1. "Commercial or Industrial Waste" means any article, thing matter or any effluent belonging to or associated with industry or commerce or concerning or relating to manufacture or concerning or relating to any trade, business calling or occupation that appears to be waste material. This includes, but not to restrict the generality of the foregoing term of this clause it is hereby declared that Commercial and Industrial waste extends to the following classes of waste; 1.1 Articles, things, matter, effluent which in whole or in part or fragments thereof are derived from or are constituted from or consist of; a) Agricultural, animal, vegetable, paper, lumber or wood product or b) Mineral, metal, or chemical products whether or not the products are manufactured or otherwise processed. 1.2 Discarded, inoperative or derelict vehicles, boats, trailers, tractors, autamotivelboat/ trailer/tractor parts, mechanical equipment, mechanical parts, accessories or adjuncts to the vehicles boats trailer and tractors. 1.3 Piping, tubing conduit, cable and fittings or other accessories or adjuncts to the piping, tubing, conduits or cable. 1.4 Containers of any size or composition. 1.5 Material resulting from, or as part of construction, demolition of replacement projects. 1.6 Rubber, inert fill. 1.7 Bones, feather, hides. Page 1 of 5 g _. 2. "Domestic wastes" means ashes, garbage, rubbish, discarded material, clothing„ waste paper, broken crockery, glassware, and other such articles as would normally accumula#e at a dwelling, but shall not include weighty or bulky articles such as stoves, mattresses, furniture, barrels, boxes, trees, discarded truck and automobile parts, tires or batteries, manufacturer's waste, water and fuel tanks, liquid waste, straw, hay and manure, carcass of any dead or live bird, animal feces, natural soil, earth, sand, clay, gravel, stones or other excavated materials, and fence wire. 3. "Heavy pick up wastes" means weighty or bulky articles such as furniture, bed springs, mattresses, barrels, boxes, water and fuel tanks {empty only}, and any other discarded material which would normally accumulate at a dwelling. 4. "Inoperative Boat", means a boat, motorized or other means of power having missing parts, including engines removed or inoperable, props or glass missing or deteriorated wooden or fiberglass hulls, deteriorated or removed metal, wooden fiberglass which would prevent it from functioning mechanically in the way for which it was originally designed. 5. "Inoperative vehicle, tractor or trailer", means a vehicle having missing parts including tires, or damaged or missing glass or deteriorated or removed metal adjunction, which prevent it from functioning mechanically in the way for which it was originally designed. 6. "Municipal property" means any property under the jurisdiction of the Municipality. 7. "Municipality" means The Corporation of the Township of Oro-Medonte. 8. "Municipal Law Enforcement Officer" means the person or persons appointed by The Corporation of the Township of Oro-Medonte to enforce this By-law. 9. "Owner" means an owner, lessee, or occupant. 14. "Person" shall include all transients, owners, tenants and occupiers of lands within the Municipality, and shall include any individual, associate, firm, partnership, incorporated company, corporation, operator, agent or trustee, and their heirs, executors or other legal representatives of a person to whom the context can apply to law. 11. "Portable GaragelCarport:" shall mean a temporary structure made of a fire retardant material. 12. "Refuse or debris" means but is not limited to garbage, ashes, rubbish, builders and building contractors refuse, other industrial waste, inoperative vehicles and motor vehicle parts and accessories including, sand, rack, gravel, grass, weeds, liquids, domestic garbage, trees, asphalt, concrete or pieces thereof or any commercial or industrial waste. 13. "Sewage" includes any liquid waste containing human, vegetable or mineral matter, waste that is in suspension whether domestic or industrial or any other waste whether in suspension or precipitated, but does not include roof water or storm run-off. 14. "Vehicle" includes a motor vehicle, trailer, traction engine, farm tractor, any vehicle drawn propelled or driven by any kind of power. 15. "Waste material" means material or effluent that; 15.1 appears to have been cast aside or discarded or abandoned, or 15.2 appears to be worthless or useless or of no practical value, or Page 2 of 5 . , .. 15.3 appears to be used up, in whole ar in part, or expended or worn out in whole or in part. Waste Material shall include; 15.4 Garbage, rubbish, trash, discarded building materials refuse or junk, boulders in excess of 4.028 cubic metres, trees or tree stumps, leaves, litter. 15.5 Tin cans, plastic or glass bottles, boxes or other containers. 15.6 Animal carcasses 15.7 Derelict or inoperative vehicles, boats, trailers, tractors, snow vehicles. 15.8 Derelict, abandoned or inoperable machinery appliances and furnishings, both household and commercial, including tires. 15.9 Furnace, furnace parts, pipes, fittings, water or fuel tanks. 15.10 Discarded plumbing items such as hot water tanks, toilets, sinks, plastic and copper lines and fittings. 15.11 Poison ivy. 15.12 Agricultural waste or sewage, or any liquid waste accumulated from home or place of business. 15.13 Domestic pet feces. Notwithstanding that the owner of such material intends to repair it or render it fit for a useful purpose. 16. "Wastes" means any or all of the definitions of this section far the purpose of this By-Law, including heavy pickup wastes, household wastes, refuse or debris and waste material. 2. Offences 2.1 No owner, lessee or occupant shall allow or permit the creation, presence or existence of any refuse or debris, waste material ar wastes in or upon any yards, vacant lots, grounds or buildings which such owner, rents, occupies or has an interest in, whether such interest is legal or equitable. 2.2 No person shall throw, place or deposit any refuse or debris, waste material or wastes on private property or on the property of the municipality or any local board thereof without authority from the owner or occupant of such property. 2.3 Section 2.1 & 2.2 do not apply to; 1) land or structure used by the Township or any other government authority for the purpose of dumping or disposing of garbage or refuse, waste material or domestic or industrial waste; 2} land designated by By-law of the Gaunty of Simcoe for the purpose of dumping or disposing of garbage or refuse, waste material or domestic or industrial waste; 3) the outdoor storage of articles or things which are included in the definitions of domestic waste or industrial waste when such articles or things are permitted to be stored outside by the Township Zoning By- law. Page 3 of 5 2.4 Except as provided pursuant to any relevant licensing By-law and Zoning By-law in farce from time to time in the Township, na person shall use any land or structures far staring motor vehicles far the purpose of wrecking or dismantling them or salvaging parts thereof far sale or other disposal. 3. The Municipal Law Enforcement Officer may by notice, serve on the owner, lessee or occupant of the land ar structure, or by registered mail require the owner, lessee or occupant within the time specified within the notice, 1 } to clean, clear or remove from the land garbage, refuse, waste material or domestic or industrial waste of any kind; 2} to cease using the land for the dumping or disposing of garbage, refuse, waste material or domestic or industrial waste of any kind or; 3} to cease using the land or structure for the purpase of wrecking or dismantling motor vehicles contrary to Section 3 of this By-law, and to clean, clear or remove from the land ar structure al! parts, vehicles and materials associated therewith. 4, Portable GaragelGarports Allowed One portable garagelcarport is allowed per property. The structure must be fireproof, fully covered on all sides with a roof and maintained in good repair. 5. Inspections The Municipal Law Enforcement Officer, or other person appointed for the purpase of enforcing this By-law; a} has the power to enter upon and examine any yards, vacant lots, grounds or buildings, other than a dwelling, at any reasonable time or times, and b} may be accompanied by such other person or persons as they deem necessary to properly carry out their duties under this By-law. 6. Removal 6.1 Where a person deposits any refuse or debris, waste material or wastes on Municipal property, the full cost of such removal shall be recoverable from the person responsible for such littering or discarding. 6.2 Where the property owner is ordered to remove any refuse or debris, waste material or wastes from their property and fails to do so within the time limit as stated in the order, the Municipality will remove it and the full cost of such removal shall be recoverable from the property owner. 6.3 The removal of poison ivy will be controlled by an applicator licensed by the Ministry of the Environment. 7. Notice unauthorized dumping in municipal property containers The municipality shall post notice that unauthorized dumping in a container ar dumpster placed on municipal property is prohibited in accordance with this By-law. 8. Other Legislation If this By-law conflicts with the provisions of any other By-law or By-law of the County of Simcoe, the provisions of that By-law prevail to the extent of the conflict. Page 4 of 5 9. Validity and Severability Should any section, sub-section, clause, paragraph or provision of this By-law be declared by a court of competent jurisdiction to be invalid or unenforceable, the same shall not affect the validity or enforceability of any other provisions of this By- law or of the By-law as a whole. 14. Penal Every person who contravenes any provision of this By-law is guilty of an offence and liable upon conviction to a penalty not exceeding $5,444A4 exclusive of casts and the provisions of the Provincial Qffences Act, R.S.O. 1990, c. P. 33 as amended, shall apply to the said fine. Such matter or thing shall be done at the person's expense, and the corporation may recover the expense incurred in doing it by action, or the same may be recovered in same manner as municipal taxes. 11. Short Title This By-law shall be cited as the "Glean and Glear" By-law. 12. Force and Effect That this By-law shall come into force and effect an the date of passage thereof. BY-LAW READ THIS DAY OF , 2008. BY-LAW READ AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 5 of 5 ~~ TOWNSHIP OF ORO-MEDONTE PLrANNING ADVISORY COMMITTEE MINUTES 2006-2010 TERM November 24, 2008, 7:03 p.m. Council Chambers Present: Cauncil Representatives Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillar Terry Allison Councillor Sandy Agnew Councillar John Crawford Councillar Dwight Evans Public Representatives Linda Babulic Roy Hastings Tam Kurtz Mary C7'Farrell-Bowers Larry Tupling Staff Present: Andria Leigh, Director of Develapment Services; Glenn White, Manager of Planning Services; Janette Teeter, Deputy Clerk Also Present: Sally Leppard, Lura Consulting 1. OPENING OF MEETING BY CHAIR Deputy Mayor Hough assumed the chair and called the meeting to order. 2. ADOPTION OF THE AGENDA Motion No. PAC081124-1 Moved by Larry Tupling, Seconded by Mary O'Farrell-Bowers It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, November 24, 2008 be received and adopted, as amended, to add Item 9c), Andria Leigh, Director of Development Services, re: Update on Craighurst Secondary Plan. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. MINUTES OF PREVIOUS MEETING -October 27, 2008. Motion No. PAC081124-2 Moved by Roy Hastings, Seconded by Larry Tupling It is recommended that the minutes of the Planning Advisory Committee Meeting held on October 27, 2008 be received and adopted. Carried. 5. PRESENTATIONS: a) Sally Leppard, Lura Consulting on behalf of Severn Sound Environmental Association, re: Severn Sound Watershed Sustainability Plan. An updated version was distributed to members of the Committee. Motion No. PAC081124-3 Moved by Roy Hastings, Seconded by Mary O'Farrell-Bowers It is recommended that the correspondence and verbal information presented by Sally Leppard, Lura Consulting on behalf of Severn Sound Environmental Association, re: Severn Sound Watershed Sustainability Plan be received. Carried. 6. PUBLIC MEETINGS: None. 7. PLANNING APPLICATIONS: None. Planning Advisory Committee Meeting November 24, 2008, Page 2 $. CORRESPONDENCE AND COMMUNICATION: a) Andria Leigh, Director of Development Services, memorandum correspondence dated Navember 14, 2008 re: Status -Planning Applications. A map and updated memorandum correspondence were distributed to members of the Committee. Motion No. PACO$1124-4 Moved by Tam Kurtz, Seconded by Roy Hastings It is recommended that the memorandum correspondence dated Navember 14, 2008 and updated version dated November 24, 2008 presented by Andria Leigh, Director of Development Services and Glenn White, Manager of Planning Services, re: Status - Planning Applications be received. Carried. 9. OTHER BUSINESS 1 EDUCATION: a) Tom Kurtz, re: Source Water Protection Committee Update. Motion No. PAC081124-5 Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that the verbal information presented by Tom Kurtz re: Source Water Protection Committee update be received. Carried. b) Andria Leigh, Director of Development Services, re: County of Simcoe Official Plan Update. Motion No. PAC081124-6 Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that the verbal information presented by Andria Leigh, Director of Development Services re: County of Simcoe Official Plan Status Update be received. Carried. Planning Advisory Committee Meeting November 24, 2008, Page 3 c) Andria Leigh, Director of Development Services, re: Craighurst Secondary Plan Update. Motion No. PAC081124-7 Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that the verbal information presented by Andria Leigh, Director of Development Services re: Update on Craighurst Secondary Plan be received. Carried. 10. ADJOURNMENT Motion No. PAC081124-8 Moved by Mary O'Farrell-Bowers, Seconded by Tom Kurtz It is recommended that we do now adjourn at 9:41 p.m. Carried. Chair, Deputy Mayor Ralph Hough Director of Development Services, Andria Leigh Planning Advisory Committee Meeting November 24, 2008, Page 4 TOWNSHIP OF ORO-MEDONTE ~_ COMMITTEE OF ADJUSTMENT MEETING MINUTES COUNCIL CHAMBERS DATE: THURSDAY, NOVEMBER 20, 200$ TIME: 9:30 A.M. Present: Michelle Lynch, Chair Garry Patter -arrived at 9:34 a.m. Lynda Aiken Rick Webster Bruce Chappell Staff present: Steve Farquharson, Secretary Treasurerllntermediate Planner Ryan Vandenberg, Planner Andria Leigh, Director of Development Services Marie Brissette, Deputy Secretary Treasurer/Committee Coordinator 1. OPENING OF MEETING BY THE CHAIR Michelle Lynch assumed the Chair and called the meeting to order. 2. ADOPTION OF AGENDA CA081120-01 Moved by Aiken, Seconded by Chappell It is recommended by the Committee of Adjustment that the agenda far the meeting of Thursday, November 20, 2008 be received and adopted as amended to add 7b) December Meeting. Carried. 3. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None. 4. MINUTES OF PREVIOUS MEETING a) Minutes of Committee of Adjustment Meeting of Thursday, October 16, 2008. CA081120-02 Moved by Chappell, Seconded by Webster It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, October 16, 2008 be adopted as presented. Carried. Committee of Adjustment Minutes -November 20, 200$ Page 1 5. PUBt-IC MEETINGS ~ ~ ~~ a) Application: 2008-A-41 Applicant: George and Heidi Caufin Location: 175 Lakeshore Road West, dot 65, Goneessian 7 (Formerly Township of Uro) Proposal: Relief from Maximum height for a Boathouse Mr. George Caufin and Mrs. Heidi Caufin were present. CAfl8112Q-03 Moved by Chappell, Seconded by Aiken It is recommended that the Committee of Adjustment approves Minor Variance 2008-A-41 subject to the following conditions: 1. That the maximum height of the proposed boathouse not exceed 5.7 metres; 2. That the appropriate building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, C.P. 13.; 3. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by pinning the footing and verifying in writing prior to pouring of the foundation so that the boathouse not exceed a maximum height of 5.7 metres from the average high water mark; 4. That the applicants obtain approval from the Lake Simcae Region Conservation Authority under the Conservation Authorities Act; 5. That the setbacks be in conformity with the dimensions as set out in the application and on the sketches submitted with the application and approved by the Committee. Carried. Committee of Adjustment Minutes -November 20, 2008 Page 2 b) Application: 2008-A-40 Applicant: Vincent and Mauro Caruana Location: 1065 Lakeshore Rd. E., Lots 15& 16, Plan 882 (Formerly Township of Oro) Proposal: Relief from Interior Side Yard Setback for an Accessory Building Mr. Rob Phillipps was present on behalf of the applicants. CA481120-44 Moved by Potter, Seconded by Webster It is recommended that the Cammittee denies Variance Application 2008-A-40 on the basis that: 1. the application does not conform to the general intent of the Township's Official Plan; ?. the application does not conform to the general intent of the Township's Zoning By-law; 3. the request is not considered minor; and 4. the proposal is not considered appropriate development, use of land, building or structure. Defeated. CA08112U-05 Moved by Aiken, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2008-A-40, to permit the construction of an accessary building located 1.0 metre from the west interior side lot line, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that the accessory structure (storage shed) be setback no closer than 1.0 metre from the east side lot line; 2. Notwithstanding Section 5.1.3 (d) of Zoning By-law 97-95, that the detached accessory building meet with all other provisions far detached accessory buildings; 3. That the Applicant meet all requirements set out to them by the Lake Simcoe Region Conservation Authority; 4. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding. Carried. Cammittee of Adjustment Minutes -November 20, 2008 Page 3 c} Application: 2008-A-49 Applicant: Gray Car Development CorporationlAndrew Ralph t-ocation: 1045 Lakeshore Rd. E., Lot 4, Plan 882 (Formerly Township Of Ora} Proposal: Relief from Minimum Required Interior Side Yard Setback for Addition to Dwelling Mr. Andrew Ralph was present. CA081120-06 Moved by Aiken, Seconded by Chappell It is recommended that the Committee approves Minor Variance 2008-A-49, being to grant a reduction for the east interior side yard setback from the required 3 metres to 1.46 metres, for the construction of an addition to the existing dwelling, subject to the following conditions: 1. That the setbacks be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 2. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, C.P. 13.; 3. That the Applicant meet all requirements set out to them by the Lake Simcoe Region Conservation Authority; 4. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that the proposed addition does not exceed 1.46 metres to the east interior side lot line. Carried. Committee of Adjustment Minutes -November 20, 2008 Page 4 t~ d) Application: 2006-8-16 Applicant: John & Dorothy Howard Location: 4182 Line 10 N, Concession 10, East Part Lot 7, West Part dot 6 (Formerly Township of Medonte) Proposal: Technical severance to create a new lot, which once existed as a separate parcel of land Mr. Tiziano Zaghi, Planner with Jones Consulting, was present on behalf of the applicants. CAO$1120-0? Moved by Chappell, Seconded by Webster It is recommended that the Committee grant Provisional Consent to Application 2006-B-16 subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 2. That the applicants' solicitor prepares and submits a copy of the proposed conveyance for the parcel severed, for review by the Municipality. Furthermore, the legal description of the severed lot be identical to that contained in the original deed - "The Northeast Quarter, Lot 7, Concession 10 (formerly Township of Medonte), now Township of Oro-Medonte, containing fifty (50) acres" and must be so designated on a Reference Plan to be provided by the Applicant; 3. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Committee of Adjustment Minutes -November 20, 2008 Page 5 e} Application: 2008-B-46 Applicant: Mary Georgina Robertson Location: 1404 Line 12 North, Lat 10, Concession 12 (Formerly the Township of Oro} Proposal: Lot additionlboundary adjustment Mr. Robert Wallace and Mrs. Ann Wallace were present on behalf of the applicant. CA081120-0$ Moved by Patter, Seconded by Chappell It is recommended that the Committee grant Provisional Consent to Application 2008-8-46 to convey a parcel of land having a frontage of 6.10 metres on Old Barrie Road, a depth of approximately 157 metres and an area of approximately 0.51 hectares to the adjacent lands (also owned by the applicant} subject to the following conditions: 1. That the conveyed lands be rezoned to Rural Residential Two (RUR2} Zone in order to provide a consistent zoning of the enhanced lands; 2. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 3. That the Applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the Applicant's solicitor provides an undertaking that the severed lands and the lands to be enhanced will merge in title. 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Committee of Adjustment Minutes -November 20, 200$ Page 6 f) Application: Applicant: location: Proposal: 2008-8-47, 2008-8-4$ Indian Park Association 143 Huron Woods Drive, Black B, Plan M-30 (Formerly Township of Oro) Creation of two new residential lots Ms. Meghan Keelan, Planner with MHBC, was present on behalf of the applicant. CA081120-09 Moved by Webster, Seconded by Patter It is recommended that application 2008-B-47 & 48 be deferred until such time as Council has advised this Committee that they are satisfied with the divesting of lands owned by IPA by way of boundary adjustments and lot creation rather than by way of a planning initiative that encompasses the entire lands held by IPA. Carried. Committee of Adjustment Minutes -November 20, 2008 Page 7 g) Application: 2008-8-49 -° Applicant: Federico and Silva Rossi Location: 5395 Line 8 North, Part of Lat 14, Concession 9 {Farmer Twp. of Medonte) Proposal: Creation of a new residential lot Mr. Federico Rossi, Mrs. Silva Rossi and Mr. Rocca Rossi (son) were present. CA081120-10 Moved by Aiken, Seconded by Chappell It is recommended that the Committee defers Consent Application 2008-8-49, until an EIS is completed. Carried. Committee of Adjustment Minutes -November 20, 2008 Page 8 h} Application: 2408-A-46, 2008-A-47 Applicant: Moss Developments Location: 95 Line 1 North, Part of Lot 3, Caneession 7 (Formerly Township of Ora} Proposal: Relief from Model Homes permitted for two Model Homes Ms. Julie Jackson was present on behalf of the applicant. CA©811211-11 Moved by Aiken, Seconded by Webster It is recommended that Committee of Adjustment approves variance applications 2008-A-46 and 2008-A-47, subject to the following conditions: 1. That the appropriate building permit be obtained from the Township only after the Committee's decision becomes final and binding; 2. That the setbacks be in conformity with the dimensions as set out in the application and on the sketch submitted with the application and approved by the Committee. Carried. Committee of Adjustment Minutes -November 20, 2008 Page 9 6. STAFF REPORTS None. 7. NEW BUSINESS a) Site Visits CA081120-12 Moved by Webster, Seconded by Aiken It is recommended that the Memorandum dated November 19, 2008, Andria Leigh, Director of Development Services, re: Site Inspections for Committee of Adjustment Applications, be received. Carried. b) December Meeting CAO$1120-13 Moved by Chappell, Seconded by Aiken It is recommended that the verbal information from Andria Leigh, Director of Development Services, re: December meeting, be received. Carried. 8. ADJOURNMENT CAO$1120-14 Moved by Aiken, Seconded by Ghappell It is recommended that we do now adjourn at 12:29 p.m. until 9:30 a.m., Thursday, January 18, 2008, or at the call of the Chair. Carried. Michelle Lynch, Chair Steven Farquharson, Secretary Treasurer Committee of Adjustment Minutes -November 20, 2008 Page 10 ~~ ~~ ORILLIA & AREA PHYSICIAN RECRUITMENT & RETENTION COMMITTEE F ". a ~ 1.r V ~-111~Ta~d"/ O[ K.l-xMF.1 t f,~ - `+ ~~ November 18, 2008 Mayor Harry Hughes & Members of Council ~~ Township of Oro-Medonte ~`'~` P.O. Box 100 ~~~~ Oro, ON Np y ~ ~ 7(~ LOL 2X0 C~F~~_ ~~~~N7`E' RE: Municipal Funding Request - 2009 r~w~sHlP Dear Mayor I~ughes & Members of Council: The Orillia & Area Community Physician Recruitment & Retention Committee has been in existence since 2001. At the time that this group of volunteers was drawn together, the prime focus of activity was the recruitment of Family Physicians stimulated by an under service designation for the area by the Province of Ontario which recognized a shortage of 11 family doctors. We are pleased to report that this shortage has been reduced to 6 as of August 2008. However, it should be noted that, while this number has been reduced, a number of our seasoned physicians are looking to retire. The number of patients that a newly graduated physician is willing to take on is much smaller than that of the more seasoned doctors. The need for recruitment is ongoing! During 2002, the mandate of this committee expanded to include recruitment of specialists and ongoing work with various medical student groups (clerks, interns and residents). It was identified that having a full compliment of specialists practicing within the community was in itself a strong recruitment tool for attracting family physicians. Students, while a longer term recruitment audience, do represent the Doctors of the future. Our success in retaining residents as full time practicing doctors is strong (D~. McIntosh, Dr. Perrigo, Dr. Barnett, and Dr. Catford etc.) We need to ensure these students return to our community. Retention of our Doctors was also added to our mandate and our name. Doctor recruitment is a very competitive business. Communities across the country spend .~.-~^` 22 Peter Street South .Orillia, Ontario L3V ~A3 . tel: 705-325-4903 . fax: X05-325-68i~ hundreds of thousands of dollars each year to lure physicians; just as we are trying to bring doctors to our area other communities are attempting to lure ours away. Please see Appendix A for an example of recruitment correspondence received by a local Doctor on behalf of another Ontario municipality. Retention is a critical component to the future success of our efforts. Graciously funded by the five local governments, community organizations (Rotary, Lion's Club, CDC, Kiwanis etc.} and private businesses, this committee has filled the rate of community hosts and ambassadors. We are a collaborative of community volunteers, Doctors, hospital administration and hospital foundation volunteers. I use the word collaborative as the success of our efforts is very much tied to the work of the hospital; we support the efforts of the Hospital's administration in their effort to recruit and retain physicians. The following summarizes the activities and successes of this committee far the last year ~2oa8}: Goals 2008 Achievements 2008 Coordinate two retention • Organized aCoffee/Cookies Thank You Event for events; one as an all hospital related staff as the launch to the 100 appreciation effort for all year celebrations for Soldier's Memorial Hospital. hospital related staff to l~iek This event saw committee members, Hospital off the 1-Iospital's 100~~' Board members and local politicians greeting staff year birthday celebrations from 6 am to 9 pm January 2na, 2008. and the second as a thank • Co-sponsored with Soldier's Memorial Hospital the , you for Physicians and hosting of the "2048 Long Service Awards" for spouses. our Doctors. All Doctors received recognition commiserate with their length of service (verbal recognition, plaques etc.). Coordinate ROMP Vt~eek + Coordination and hosting of Rural Ontario 2008 in June. Medical Week 2008 which saw 6 medical students spend a week within our community working with our Doctors to experience medicine in a rural setting. For many of these young people, this is their first time in a rural community (outside Toronto) and opened their eyes to the possibility of practicing medicine in a smaller. community. Committee members hosted BBQs at their home and took students boating on our lakes. Participation in 2008 • Participation in the 5 medical schools job fairs Medical School Job Fairs at held in September 2008. Committee members 5 universities in September. traveled to Ottawa, Kingston, Hamilton, London and Toronto to meet with Doctors, residents, and students prior to selecting their communities of 2 ~ ,~ choice far practice. As a direct result of this ~ outreach. we have developed a database of 84 I students who indicated an interest in our community and Soldier's Memorial Hospital. To emphasize that these job fairs do work, three specialists expressed an interest during the stop at their schools, and follow-up work was initiated by the committee and offers were made by the hospital by the end of September 2008. Coordination. of CORE Rotation Day. j Host 25-~0 students • During 2008 (to the end of October), 65 students throughout the year. were hasted. An additional 4 are expected during the months of November and December bringing the total for the year to 6~. I * Soldier's Memorial Hospital is THE most active training hospital in Simcoe County and regularly trains an average of 5 to 6 students per month. While this is an amazing undertaking for the Hospital to organize perhaps more impressive are the number of hours of teaching that our Doctors commit to these students while they are here. These are Doctors who find time to teach in there already busy work schedules. • For students, the committee organizes larger group activities such as group dinners at local restaurants, provides fitness club passes and gift bags. Host 10-20 visiting • 26 Doctors and their families were hosted during Doctors/and families 2008 (to the end of November). Committee throughout the year. members deliver small gifts which greet the visitors on their arrival at their accommodations, take visitors on community tours, provide babysitting services, organize meals with community members and other Doctors, and generally try to meet their hobby/interest needs (ski passes, golf passes, theatre tickets etc.) Hire apart-time (2 Part Time Project Coordinator hired September lst dayslweek - Nlay- • Began development of communication strategy for December), contract visiting students and Doctors. project coordinator who . Acquired appropriate databaselsales software and would be responsible for: have begun development of student database. • Development and . Initiated a comprehensive visiting program for new implementation of Physician recruits and their spouses. a communication . Assisting spouses to secure employment in our strategy far community students and Organized community tours and social activities for ~< Doctors who have visited or trained in Orilha. (New} • Development of a communication strategy, ensuring compliance with the Privacy Act, for Orillia area youth who are pursuing a career as a Doctor. (New) 6 visiting Doctors/families. Idosted 8 students and assisted in organizing social activities. • Prepares 250 community packages for the Medical Job Fairs • Acted as a community information liaison for the Hospital HR department in the recruitment of Allied Health professionals. • Developed comprehensive welcome packages for all visiting students. As a result of our activities and those of the hospital we are pleased to provide the following statistics of success for 2008: Recruitment: Category 2008 Famil Ph sicians 2 S eeialists 4 Midwives 2 Locums 14 Courtes 3 TOTAL 25 The underserviced designation for our community was reduced to 6 from its original high of 11. In addition to the financial support of all local levels of government, we are pleased to report that Casino Rama provided a contribution of $10,000 and various businesses and organizations contributed an additional $1,850 in addition to productlserviee contributions. Goals 2009: The following are the on-going goals for the committee for 2009: - Co-host with Soldier's Memorial Hospital the Long Service Awards for Physicians. Coordinate ROMP Week 2009 in June. - Participate in 2009 Medical School Job Fairs at 5 universities in September. - Coordinate CORE Rotation Day. Host 60 - 70 students throughout the year. - Hast 25 - 35 visiting Doctorsland families throughout the year. _~ 4 New Goals for 2009: Coordinate a "Community Day" in June for all residents and medical students wha indicated an interest in Orillia during the 2008 Medical Schools Job Fairs (approximate invitation list - 110). Make quarterly contact with DoctarslSpouses who have been recruited within the past year. - Develop a "Community Integration Directory" for all residents, students and new Physician Recruits. This directory would provide a comprehensive prescreenedlqualified listing of Doctors and community members by interest. For example, if a resident or spouse was interested in recreational curling, they would only need to look for the appropriatecontact in the directory and then be connected to an individual who would take them in hand and connect them with the recreational curling world, introduce them to others etc. The theory being that if the student/residentiDoctor makes friends and becomes integrated into the community, they are more likely to stay or return upon graduation. ~ Increase the part-time contract project coordinator from 2 to 3 days. Responsibilities would include: o Continued development and implementation of a communication strategy for students and Doctors wha have visited or trained in Orillia. o Development of a communication strategy, ensuring compliance with the Privacy Aet, for Orillia area youth who are pursuing a career as a Doctor. o Assistance with all activities of the committee as noted above. Budget 2009: In order to meet the goals and objectives as outlined above and in the attached survey summary, the committee respectivefully is requesting a financial contribution of $5,000 from each municipality. These funds will be augmented by cash carried forward from previous years and by funds and goods & services provided by local businesses, Soldier's Memorial klospital and other community organizations. Each year many businesses donate graciously to the efforts of this committee. Past contributors include: Mariposa Market, Tim Norton's- Ron & Carolyn Harris,lV~adison County, h3ome Hardware, Brewery Bay, East Side Marie's, Sunshine Carpets, I~M© Nesbitt Burns -Karen O'Coii~lJohn Mayo, Leon's, Teleteeh, Shopper's Drug Mart, Guardian Pharmacy, Orillia Pharmacy, Orillia Chamber of Commerce, Flowers by June, Street's Flowers, Evans Flowers, Hawk Ridge Golf & Country Club, Hardwood Hills, Casino Rama, Orillia Construction Association, Cavana Inn & Spa, Carol Ivey - RBC Dominion Securities, Lion's Club, Genesis Gym and Orillia Car Dealers' Association. Please refer to the attached 2009 budget (Appendix B) for further details. The work of this volunteer committee is critical to the future level of health care service within our community. The shortage of Family Physicians and other Specialists across the country will continue. As a community we can not afford to reduce the level of effort 5 ~~ e expend recruiting new Doctors or thanking those who have worked tirelessly on behalf of our residents. We hope you will look favourably upon our request. If you have questions, please do not hesitate to contact me at your convenience. Sincerely, C . -- John Waite Chair - Orillia & Area Community Physician Recruitment & Retention Committee 6 Appendix B 2f109 Annual Pf~ysiciart Recruitment Budget Cash in the Bank Ccantributions:* Hospital Foundation CFOA ROMP Program Community Partners & Businesses'` City of Orillia Township of Oro-Medonte Township of Ramara Township of Severn Mnjikaning First l~tation Testa[ Total Available Expenses: Medical Schools .lob Fair Gifts Trave! Accommodations Prize Community Day Rural Medical Week Core Rotation Day Promotional Items {DVDs etc.} Retention Activities Physician Visits {breakfasts, baskets etc.} Student Visits Administration {Postage, Bank, Supplies- etc.} Printing Pt. Time Project Coordinator Coordinator Traval Software ConferenceslTraining Community Outreach Total Balance Carry Forward 29,0t}tl -projected carry forward from previous yrs X2,000 X1,000 $500 $2,500 ~5,c~a~ X5,000 X5,000 X5,000 5,aoo $31,Q00 $1,000 ($2,500 ta1,t}Q{) $100 $6,425 $500 X1,500 $1,000 $5,000 $4, 000 X3,200 $1,OE70 $254 $20,420 $500 ~2~a X2,000 X4,000 $54,595 $5,405 Nate: TE~is does. not include donations.af prcaducts Qr.services,. nor the financial .contribution.. made by Soldier's Memories{ Hospital for recruitment efforts {staff wages, operational costs} -- ' ~`~r. .~ m 1 t- ~ti i.~x.hLr I ,_ ~ i.,.,+~ ~ ~ t~li~$ 1 ~ November 15, 2008 Dear Your Worship, Mayor Hughes and Oro-Medonte Township Councilors, Thanks to your support, the new Farm Fresh Buy Local Guide Map for 2008 has been a big success! Consumers and residents have found it very useful and enlightening... (Many had NO IDEA there were so many farms selling such a rich diversity of quality food in Simcoe County) The map has attracted several new members to Simcoe County Farm Fresh Marketing Assoc, as well more who will be joining for 2009 from all parts of the county. It is our intention to produce another paper map for 2009. It will include the new additional members and corresponding further geographic areas depicting their locations in the County. As yov know, Simcoe County Farm Fresh is a grass-roots association of area family farms and food businesses who grow, raise, harvest and serve local food in Simcoe County. It was formed in 2005 and became anon-profit corporation in 2007. The purpose of the Simcoe County Farm Fresh Marketing Association (SCFFMA) is to promote to consumers/eaters, the environmental, economic and health benefits of buying locally produced food and more specifically, the excellent quality food grown and raised within the County of Simcoe. As a follow-up to our presentation of Covnly Council, on October 28th, we are contacting all municipal governments in Simcoe County to ask for support in this project. As you already know, support for our local farming community is extremely important to ovr local economy, as well as maintaining a healthy local food system. Once again, plans for the 2009 marketing campaign and to help augment our website, www.simcoecountyfarmfresh.ca is producing the paper guide map. The map will list all member farms, farmers' markets and restaurants/caterers, in Simcoe County, complete with website links. This guide would serve to connect consumers-eaters directly to farms and businesses who are selling wholesome, nutritious, locally produced food. Simcoe County Farm Fresh Marketing Association Non-Profit Corp. 13'4 Alliance Blvd. Suite zz7, Barrie, ON L4M 7G3 P: 705 734'zO75 F:7o5 734'7633 info(u~simcoecountyfarmfresh.ca www.simcoecountyfarmfresh.ca SCFFMA would welcome a contribution once again from Oro-Medonte Township for this initiative. The Iota! cost of this project will be approx $18,000. We are asking for $625.00 from each municipality to help with the costs of production. We are also seeking funding support from the "Ontario Market Initiative Fund." Our primary funder for the S.C. Farm Fresh marketing project is from Agri-Food Canada through the Agricultural Adaptation Council. This funding covers mainly staff time. Our goal for 2009 is to produce & distribute 150,000 maps throughout Simcoe County by May, 2009. (In 2008 we produced and distributed 113,000 maps] If you have any questions, please contact me at any time. I do look forward to hearing fram you. Warmest regards, ,= ~,- ~~, Sandra J. Trainor ~~~" Project Manager, Simcoe County Farm Fresh Marketing Assoc. Simcoe County Farrn Fresh h~arketing Association Non-Profit Corp. i3-4 Alliance Blvd. Suite 227, Barrie, ON Lq.M 7G3 P: 7®5 734'~~75 F~7o5 734`7633 info(a~7simcoecountyfarmfresh~ca www.simcoecountyfarmfresh.ca ~~~~ ~: p~~... - - ~org,an ~. ~ + - ~ ~.i aoo ~ ~ ~ l Bav ~o'`i,r ~ ~ ~ ~1 ,2 ~s' Farms ~~~~'~..~~~'' ~,~.: R NaM ~' .~..~.,... ~~' Farmers' Markets '" ~ ~°'`~ "`° ~~ ~,~, -~ :~ x ~~ • ~ e ~ 5 Restaurants _ ,~a ~; ~ ~ -':~ w~E '~ '~ ~ + ago ,~,~° ". _ .;,~ s g ~~ ~'- ~ ~I~tFD4N~E ~ ,. .. ~ '" SPRfNG R ~~ ~~'` ,. ~` . _ -,.,o~ as GWOOD . ~ «r° ~~ 'd,`o ,_ ~ - „ ~~'A w W AGA a'3:~ ~ EACH ~ PP's \ .es' 4~ / ~d `M_ ~ r..~ ,,~ ~ ti -o f a ` t ~ount~ ~ytW ~} rA' . ,,,,°°a°" ms ~ ..~ ~~ ~,,,,.,~ f ,,,r "~~- ~ , a.,,, ~ ~ ~ 1 ~ i; ~ rr~ .N%jd. G_ ~ .eli __ !p _ ~ Y~ `~`1 ~ ~ ~. '~ f ~"'~~ i ~ ~ ~ a ~ ~~~ , c'` . , .311 . ~ ~ 1 ~.. s . 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Productd #, pertnersl~ wtth the C h SMicx ©~ ~ 1 rdd° ~,,, ya ~ .rlF~ ~, n , .. r .-. ~ '•~` €~~~°~ ~~~~ ~~ ~~~ e~~~ s ~~m..~~~ ~~ .~'~~ do . ~-~ ~~~~~ ~~~~ ~~ ~ ~ ~_ g~ v .~•~ ;~ ~ ~A j~ C ,. , N ~ F W ~ r P ' ... ~~ g ~~ ,~,,,....<R., ..,. ,P ,~qr._„ini^-:ru~.rc~T.,.n.. ,.~.4 v~~re,.•....•~'p'RxeYt;VFr";~c'mi~~R'•~ ~_ ~_ ~~ ~~ a ~~~~~ SNO'~ 3' ~N~O A ~^ ~~~ ~~~ ~ ~ ~ ~~ ~~ ~~~~~ ~g ~° ~~~~ -~ ~ ~~a ~~~a ~~ ~~~ ~ -~ ~ ~ ~a a ~ ZZ ~ °O ~~ .~' ~ ~ ~ ~~ t~ R .~ ~ r ~ 8 ~~ '; ~ ~a ~~ ; h ~ ,y~p ~c ta( ~Zry ~P ~f ~Qav ~n OK~"YI ~ ~ ~~on ~S~ .~~~ ~~~~ ~;~ ~ ~~ is ~~~~ ~~~~ cffi .~ g rE` E ~ _ g' ~_ €€ -~~ Y ~~ ~.E~p ~~ : . s ~ ,~ ~~~ ~g gar ~~~ ~ ~~ [afi ~ ~ Q ~ Q ~ CCC g~~ ~~~~ W~~ ~ p o- ~ ~~ s~}~ ~~ ~a~ ~~~ ~~~ ~~ ~~ ~~ f ~~~~~~ ~ ~~& ~~ "~ ~€ ~~o ~~~ ~~ ~. ~ ~ ~ a ~~ ~ s ~~ ~ ~ S sao j ~ ~ ~ _ b ~~h ~ ~ ~= ~~~~ 4 ~ 6? ~~~~ ~~ ~~~ - ~ ~ ~~~ ~ ~~ ~ i ~ ~~ ~~ '~ ~ ~ ^~z~' ~~~o €~`~~~~ ~~~a ~~a~~ ~~~° ~ ~~~ ~ ~ ~~ ~ ~-~ ~ ~s~ g<~ „S ri ~~~ ~ c~ '~ ~~ ~Q ~'~ 5 n ~~ ~ ~~~ 4 ~~ §' ~~~ . ~~^ ~° ~ '~ ~s~~~ ~~e ~~ s ~. ~ a, a ~ ~ ~~ ~ ~~ ~~~ ~~ ~ c c~ _ E~p~ ~~~~ x ~~~ ~ C ~VOC~ ~~m ~^^~PK~~~S ~~~t~v0 ~~ ~j? ~~~~~ ~~~'~o ~~~G ~ ~ ~-~~ ~ ~ ~ ~ .~yy~ ~ Y g ~~ y ~f~~ ~ LL ~ ~~' ~ ps ~~ . { ' ~ 3~ ~~~ o~ ~ n ~~~ ~~ ~~ ~~~ ~~ ~ ~ ~Z O ~~ ,~~~ ~ v ~~~~ ~~~ ' ~~~o ~ !~ Q~ ~~~ ~a~a ~ .~y ~s ~~s~~~ ~d ~~a~~ ~~~ ~~ ~~ ~ ~~~~ 8 ~ ~& ~ W ~ h~ ~ ~~ ~~ ~~ ~~ EF ~~ 8 ~ $~ ~~ ~~~ ~~ ~ ~~~~ ~~ O g~ ~ $~ °~~ ~ e~ x '~ O .~, ~i - 8 ~~~ ,~v ~~_a ~~~ A I3b-5 , Ik y , t 7 7 { ,, ~ M1 Why guy ~"QCa~~ ~S ~m oe Local produce is picked fresh and tastes Th i Muskoka District Health Unit is leased to ali n ,,. i ,~ teat! Eoods imported from other locations are often picked before they Buying food products close to home is ~ good for the environment because it our healthy eating message9 with I , are ripe and are forced to ripen during reduces pollution from extra packaging community efforts to promote local food ~ shippmq. and transportation. It also preserves . ' ~ r " " ~ Buying foods from local farmers will farmland in the community. • Enjoy meals and snacks built around ll th f f d f E ti W s help your family understand where All-in-all buying local helps make our e oo groups o a ng e i h C id l di d ' F d G i ~ ~`~~ their food comes from and will connect Simcoe County a better, more liveable w ana t a s oo u e, nc u ng ~ ~_ k you to people who produce the food place to be! locally grown / produced foods. x you eat. Contact Your Health Connection at 1- ~ x ~ ~~~,,~~~~~ ~ ~ ~ ' 877-721-7520 for a copy. • Usescience-based information sources like Health Canada to guide your food , choices. Create your own food guide and track daily food choices at voww. healthcanada.gcca/foodguide. • Go to Dietitians of Canada vvww. dietitians.ca for healthy eating advice - tips and tools to help with menu planning and recipe makeovers. • looking for recipes? Check out www. suppertimesurvivaLca and Cook Great Food at wvvw.dietitians.ca. Visit Foodland Ontario www.foodland.gov. on.ca for healthy dishes that feature local vegetables and fruits. • Speak out - let grocery stores, restaurants, caterers and others you buy food from know that you would like to see more locally grown food. We would like to thank our a partners and sponsors. ~' ~ ~ ~ simcce ~' dIpy~g''~ ~~ muskoka .f~'.~,,~j~ rn9iAtC7 tiFiV.Tr+Vwr IL W 6 tear ©~~ ~~ ~~,ah ~ `i C r G '~ ~, ?~ v 1xNrsni.' '`~ -~ ~ `Nu~rifian d Food Servkes" -- '1' ~~'@E ~~~ HospitalityandTourism y ,- s 'J~tarrn~ fit arf of ~ine ~vin~ " J~ _. LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD-09-08 Friday, September 26~'', 2008 Lake Simcoe Region Conservation Authority. MINUTES Board Members Present: Staff Present: V. Hackson, Chair D. Gayle Wood, C.A.O./Secretary-Treasurer Councillor B. Drew, Vice-Chair B. Kemp, Director, Conservation Lands Councillor S. Agnew M. Valcic, Director, Corporate Services Mr. E. Bull R. Baldwin, A/Director, Watershed Management Councillor K. Ferdinands T. Hogenbirk, Manager, Engineering & Technical Services Regional Councillor J. Grant K. Christensen, Coordinator, Human Resources Mayor R. Grossi B. Booth, A/Manager, Planning Regional Councillor H. Herrema G. Casey, Coordinator, Board/CAO, Projects & Services Councillor B. Huson Councillor J. McCallum Guests: Councillor A. Nuttall Mr. D. Dabis, D & G Dabis Farm Councillor J. Rupke Ms. C. Kaiser-Reid, Point of Mara Resort & Trailer Park Deputy Mayor G. Wauchope Ms. K. MacKenzie, Lake Simcoe Conservation Foundation Mayor J. Young Councillor G. Campbell Regional Councillor J. Taylor Regrets: Councillor E. MacEachern Councillor J. O'Donnell Mayor R. Stevens DECLARATIONS OF PECUNIARY INTEREST None indicated for the record of this meeting. II APPROVAL OF AGENDA Moved by: B. Drew Seconded by: J. Rupke BOD-08-096 RESOLVED THAT the content of the Agenda for the September 26"', 2008 meeting of the Board of Directors be approved as amended to include the Tabled Items and Other Business Agenda. CARRIED _ \ Lake Simcoe Region Conservation Authority { Board of Directors' Meetin BOD-09-08 September 26`x, 2008 - Mingutes ~_ Pale 2 of 7 III AD4PTl4N l3F MINUTES (a) Board of Directors Member Jahn McCallum noted an error in his name error on page 5, item IX of the meeting minutes. The minutes will be changed to reflect Seconded by: J. McCallum. Moved by: J. McCallum Seconded by: G. Campbell BOD-08-097 RESOLVED THAT the minutes of Board of Directors Meeting No. BOD-08-08, held on August 22"d, 2008, be adopted and approved as corrected. CARRIED (b) Administrative Committee The CAO provided a verbal report related to the 2008 Conservation Awards Night advising that, further to a discussion at the Administrative Committee meeting, a process will be put in place to recognize the years of service, volunteer activities and special acknowledgement of staff. This will therefore leave the Conservation Awards celebration to recognize those efforts of the community. A report will be provided to the Administrative Committee at a future meeting which will contain options for consideration. Moved by: B. Drew Seconded by: J. Taylor BOD-08-098 RESOLVED THAT the minutes of the Administrative Committee meeting held on September 19, 2008, be approved as printed. CARRIED IV ANNOUNCEMENTS (a} 2008 Ontario Stewardship Ranger Program Chair Hackson shared the award presented to the Authority by The Hon. Donna Cansfield, Minister of Natural Resources, acknowledging the Authority's participation in the Ontario Stewardship Ranger Program. (b} Staff Introductions The Board was introduced to two new staff members: Ms. Sara Brockman, Environmental Planning, Customer Service Representative Ms. Jaclyn Kane, Financial Analyst Lake Simcoe Region Conservation Authority ~-~ Board of Directors' Meeting BC3D-09-08 Se tember 26"', 2008 -Minutes P ~_-... Page 3 of 7 (c) Watershed Excellence Showcase The CAO advised that further to the August Board of Directors' Meeting, staff have started to work an the launch of the Authority's Watershed Excellence Showcase. Invitations have been sent out for this event which is scheduled to be held an Friday, October 31, 200$ from 12:00 noon to 2:00 p.m. Chair Hackson requested that the Board Members plan to attend and to encourage their respective Mayor's to also attend. V HEARINGS There were no Hearings scheduled for this meeting. VI DEPUTATIONS (a) Diether Dabis -McNabb Drain The CAO introduced Mr. Dabis to the Board and advised that while Authority staff have tried to address Mr. Dabis' concerns related to the McNabb Drain, he is not satisfied with the response of staff and the CAO has therefore suggested that Mr. Dabis present his concerns to the Board of Directors. Mr. Dabis, through his presentation, requested that the Authority act as a catalyst to deal with the pollution and danger to public health that the McNabb Drain presents. He further advised that while a $1 M drainage project was completed, the product delivered is an unstable and dysfunctional drainage system. Member J. McCallum advised that this falls under the responsibility of the municipality and the Drainage Act and inquired if steps have been taken in this regard. Mr. Dabis responded that the Drainage Act has failed and that he has had no satisfactory response from them. The Drainage Engineer has done nothing to correct the dysfunctional drain and this is now an environmental issue. The CRO provided that staff have been corresponding with Mr. Dabis on this issue far the past 5 years. The CAO has personally had conversations with Mr. Dabis to discuss these concerns. Staff understand that Mr. Dabis is not pleased, however staff have worked very hard on this issue and have tried to resolve some of the concerns. It must be noted that this is a drainage issue and the CAO therefore recommended that staff be given the opportunity to review the file and report to the Board at their October meeting. ,j, take Simeoe Region Conservation Authority -~~- Board of Directors' Meeting BOD-09-08 September 26"', 2008 -Minutes \- Page4of7 VII VIII Member J. Rupke suggested that Mr. Dabis and/or the municipality appeal this through the Drainage Act with a supporting petition from area landowners. Councillor Rupke further added that as there is not enough information available to make a decision, he supports the recommendation to provide the staff an opportunity to provide a report at the October Board meeting. Mr. Dabis offered to leave the many photos of the drain and area for staff's review. Moved by: J. Rupke Seconded by: H. Herrema BOD-08-099 RESOLVED THAT the Deputation provided by Mr. Diether Dabis regarding issues related to the McNabb Drain be received; and FURTHER THAT staff be directed to review this information and provide a report for the October 24~'', 2008, meeting of the Authority's Board of Directors for their consideration. CARRIED PRESENTATIONS (a) Carp Clean tJp A slide show of photos reflecting the work done to collect the dead carp was shown. Member R. Grassi thanked the Authority for their much appreciated assistance provided to his community during this unfortunate situation.. (b) Watershed Song (Page 3?) Shane Kramer, Outdoor/Environmental Educator, presented the "Watershed Song" to the Board of Directors This sang was written by an Authority staff member and performed by the Conservation Kid's Summer Nature Program at the Sheppard's Bush Conservation Area, Aurora. Moved by: B. Drew Seconded by: G. Campbell BOD-08-100 RESOLVED THAT the presentation of the "Watershed Song" as presented bytheOutdoor/Educational Educator be received; and FURTHER THAT the Board approve the use of this song during the launch of the Watershed Excellence Showcase. DETERMINATION OF ITEMS REQUIRING SEPARATE D/SCUSS/ON Item 5 and 7 were identified for separate discussion. ~" ~~ Lake Simcoe Region Conservation Authority IX ADt)PTtON 4F ITEMS NC1T REQUIRING SEPARATE DISCUSSION -- ~- Board of Directors' Meeting B{7D-09-08 ~_,, September 26`h, 2008 -Minutes Page 5 of 7 Moved by: J. Young Seconded by: E. Bull BOD-08-101 RESOLVED THATthe following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179!06 BOD-08-102 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. 2. Correspondence BOD-08-103 RESOLVED THAT the correspondence listed in the September 26x'', 2008 agenda as item 2 (a) through (c) be received for information. 3. Monthly Communications Update BOD-08-104 RESOLVED THAT the Monthly Communications Update, for the period August 1 to 31, 2008 be received for information. 4. 2009 Budget Assumptions and Timelines BOD-08-105 RESOLVED THAT Staff Report No. 47-08-BOD entitled 2009 Budget Development -Proposed Process, Assumptions and Schedule, be approved. 6. Carp Clean Up -Associated Costs BOD-08-106 RESOLVEDTHAT Staff Report No. 49-08-BOD regarding Lake Simcoe Carp Die Off summary of Authority expenses related to the clean-up activities be received for information. 8. Application of Ontario Reg. 179106 -Lake Simcoe Shoreline BOD-0$-107 RESOLVED THAT Staff Report No. 51-08-BOD regarding the Application of Ontario Regulation 179106 along the Lake Simcoe Shoreline be received; and FURTHER THAT staff be authorized to administer permitting and enforcement matters in accordance with Ontario Regulation 179/06 along the Lake Simcoe Shoreline including those lands and waters immediately adjacent to the shoreline below an elevation of 219.15 MASL. '~ ~~ lake Simcoe Region Conservation Authority \!~ Board of Directors' Meeting BC7D-09-08 September 26"', 2008 -Minutes ~~ Page 6 of 7 X G4NSlDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. Agricultural Permits to Take Water (PTTW~ The Board dealt with Staff Report Na. 48-08-8(~D which provided an update related to the Authority providing assistance to the agricultural community with their applications far PTTW's}. Member Rupke advised that this is becoming a very important issue far the agricultural community and indicated that the legislation is currently being reviewed far every pump. Councillor Rupke requested that should staff have discussions with the Ministry of the Environment regarding flow monitoring that staff put forward a recommendation to monitor flows by hours rather than litres/gallons. The CAO advised that staff have not been involved in such discussions however should this happen this recommendation will be shared with the Ministry of the Environment. Moved by: J. Rupke Seconded by: G. Wauchope B(~D-08-108 RESOLVED THAT Staff Report No. 48-08-BOD be received for information and that staff be directed to continue to assist farmers with their Permits To Take Water {PTTVY) applications; and FURTHER THAT the Director, Watershed Management continue to monitor the subsequent workload and report back to the Board should it begin to impact the operational efficiency of the department. CARRIED 7. Proposed Direction of Re-branding the LSRCA The Board dealt Staff Report No. 50-08-BOD which provided recommendations on the direction for re-branding the Lake Simcoe Region Conservation Authority. The Director, Corporate Services provided a brief background regarding this report and the recommendations contained within the Report. The Board approved the recommendation of staff to implement moderate changes over a 3-12 month period, review and consider modest yet impactful changes such as name and logo and related timing for implementation. Lake Simcae Region Conservation Authority ,` Board of Directors' Meeting BOD-09-08 ~ September 26`n, 200$ -Minutes Page 7 of 7 Moved by: B. Drew Seconded by: J. Taylor BOD-08-109 RESOLVED THAT Staff Report No. 50-Q8-BOD entitled "Proposed Direction for Re-branding the Lake Simcoe Region Conservation Authority" be approved. CARRIED The Board recessed for 10 minutes. XI OTHER BUSINESS (a) Proposed Lake Simcoe Protection Act The Board discussed the proposed Lake Simcae Protection Act which received second reading in the Legislature on September 22"d and 23`d. The CA(J advised that the expectation is that the draft Lake Simcoe Protection Plan will be put out for public consultation in October 2008. Moved by: J. Taylor Seconded by: G. Wauchope BOD-09-110 RESOLVED THAT the LSRCA Board of Directors authorize staff to explore costs associated with developing a strategy regarding the role of the Conservation Authori#y in relation to the Lake Simcae Protection Act and Plan. CARRIED XII CLOSED SESSION There were no items identified for Closed Session. XIII ADJOURNMENT Meeting adjourned at 12:30 p.m. on a motion by J. Young original signed by: original signed by: Councillor Virginia Hacksan Chair D. Gayle Wood, CMM III Chief Administrative Officer ~- _ C1 Following are the highlights from the November 14t" , 2008 meeting of the LSRCA's Board of Directors. Please note that this meeting was in place of the October 28t", meeting which was cancelled. Announcements (a) 2008 Conservation Award Chair Hackson congratulated staff on another successful Conservation Awards event. This was held on October 30t", at Madsen's Greenhouse in Newmarket and was attended by approximately 150 guests. All award recipients were acknowledged for the excellent work and leadership in the environment projects undertaken in the Lake Simcoe watershed. (b) Watershed Excellence Showcase Chair Hackson announced that this was a very successful day which was attended by various guests, including MPs, MPPs, Board Members, municipal representatives, Foundation Board Members and staff. This event showcased the excellent work of the Authority and highlighted the diverse level of expertise of Authority staff. The CAO advised that staff will be exploring opportunities to bring this presentation out to the community. (c) Proposed Lake Simcoe Act The CAO announced that the Authority has been extended an invitation to present to the Standing Committee on General Government in relation to Bill 99. Chair Hackson will be delivering this presentation on behalf of the Authority on Monday, November 17t", at 4:45 p.m. Staff Reports McNabb Drain Councillor O'Donnell requested that Staff Report No. 53-08-BOD regarding the McNabb Drain be deferred to the November 28'"meeting in order to provide Mr. Dabis with an opportunity to address the Board. Lake Simcoe Clean Up Fund The Board dealt with Staff Report No. 55-08-BOD in relation to the project submissions to Environment Canada for funding consideration under the Lake Simcoe Clean Up Fund. The Board expressed particular interest in the Municipal Septic System Re-inspections Program which, if approved, will have a very positive impact in several municipalities around the watershed. Other Business Municipal Agreements -Authority Planners The Board directed staff to expand the pilot project to have Authority Environmental Planners available at Municipal Offices. This currently exists at the Townships of Uxbridge and Oro-Medonte and is working very well. Staff will pursue this undertaking with the Township of Ramara for implementation prior to the end of 2008, and will explore opportunities for future expansion with other municipalities. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 F-nt;il irtfn?~Icrra nn ra Wah cita• www Terra nn .^a i From: Gina Casey [mailto:G.Casey@Isrca.on.ca] Sent: Wednesday, November 19, 2008 11:52 AM To: Anita Moore {Newmarket); Bob Panizza (Aurora); Chris Somerville (King); Dawn McAlpine (Barrie); Debbie Leroux (Uxbridge); Denis Kelly {York Region); Irwin, Doug; Gayla McDonald {New Tecumseth); Glen Knox (County of Simcoe); Ian Brown (Orillia); John Leach{Innisfil) {jleach@innisfil.ca); Judy Currins (Kawartha Lakes); Kim Coates (Scugog); Lucille King (East Gwillimbury); Michele Kennedy (Whitchurch- Stouffville); Pat Madill (Durham); Patricia Nash {Bradford West Gwillimbury); Rick Bates; Roland Chenier; Thom Gettinby Subject: Minutes /Highlights Also, the Board has approved moving the Authority's Annual General Meeting from the month of February to the month of January effective 2009. Therefore, the LSRCA's AGM will be held an Friday, January 23, 2009. 1 would greatly appreciate if this could be communicated to your Mayor and Members of Council. A more formal notice/invitation will be sent with details of timejlocation etc. Thanks! Gina Casey Coordinator, Board/CAO, Projects and Services Lake Simcoe Region Conservation Authority 120 Bayview Parkway Newmarket, ON L3Y 2B6 905-895-1281 ext 223 www.isrca.c~n.ca Wc~ Q;, .. r. _ ~, ; November 14, 2008 Ms Andria Leigh Director of Development Services Township of Ora-Medonte 148 Line 7 S. Oro, ON LOL 2X0 Dear Ms Leigh: POLAR BEAR WINDOW & DOOR MANUFACTURING LTD. 5071 HWY. 11 NORTH ~ LINE 14 ORILLIA, t7NTARlO L3V 6H1 Telephone: (705) 325-1162 Fax: (705) 325-7466 wov ~ 8 2008 ~~row Ena~r~ This letter is in regards to the two permit applications we have submitted for your approval. It is my understanding we have already received approval to rebuild our existing billboard, which will be used for our own company signage. We are aware that a second "location" sign is not permissible. Therefore, the second permit application is for a separate billboard that will be rented space for another company. We have been approached by several sign companies seeking permission to erect a billboard on our property, which they would then rent to whoever was interested. Truth be told, we would much rather be in control of the signage on our property as opposed to an outside party. It would not only give us opportunity to generate a little extra revenue but, it could also afford us the opportunity to barter with a Muskoka company,their sign on our property and our sign on theirs. Currently we have 1922ft. of frontage on Hwy. 11 N. and it is our understanding that we require a minimum 1000ft. between signs. According to our calculations we could place another billboard about ll00ft. from the existing and still be more than the required distance from the overpass. We have also measured from the proposed sign location to the next sign going north on the highway and again, it seems we are within the highway signage guidelines. We have received approval and permit from the Ministry of Transportation and truly hope the Township of Oro-Medonte will give our second application serious consideration. Please contact me if you require any further information or explanation. Yours truly, Michael Ballantyne Manager THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-157 A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Oriliia District Snowmobile Club For the 2008/2009 and 200912010 Seasons and to Repeal By-law No. 2007-134 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it expedient to enter into a Memorandum of Understanding with the Ontario Federation of Snowmobile Clubs -Local Snowmobile Club, Orillia District Snowmobile Club for the 2008!2009 and 200912010 seasons; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the Clerk is hereby authorized to execute the Memorandum of Understanding between The Corporation of the Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs -Local Snowmobile Club, Orillia District Snowmobile Club attached hereto as Schedule "A" and farming part of this By-Law. 2. That By-law No. 2007-134 is hereby repealed. 3. That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12T" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~~ ` ~- ~ ONTARIO FEDERATION OR • • ~ • = ~ c"~ SNOWMOBILE CLUBS ` '" ~ 106 Saunders Road, Unit 12, Barrie, Ontario LAN 9A8 Schedll le "A" t0 Te1:705-739-7669 Fax: 705-739-5005 By-Law No. 2008-157 MEMORANDUM OF UNDERSTANDING !PLEASE PRESS HARD AND PRINT OR TYPE) On this 12 th day of November , year?008 I, the undersigned, owner/occupier of the premises that is attached as Appendix "1" lot # .concession # or other in the Township of County/District/Region of ~ ~ ~""~ ~~ F do hereby give the undersigned named local snowmobile club, as a member in good standing of the Ontario Federation of Snowmobile Clubs, hereinafter referred to as the OFSC, permission to legally enter, establish, groom, maintain, sign and use that portion of the premises herein designated by me for the exclusive purpose of allowing individual trait permit members of the OFSC to use said designated premises for snowmobiling under the following teRns and conditions: 1. The local snowmobile club shall at all times remain a member in good standing of the OFSC and be able to verify this to the owner/occupier with a current OFSC membership card or this agreement shall be immediately null and void. 2. By remaining a member in good standing of the OFSC, the local snowmobile club shall be party to the OFSC's third party liability insurance. This coverage is confirmed to the undersigned owner/occupier by signing this memorandum of understanding on the condition no fee has been charged by the owner/occupier for the use of designated premises. The insurance shall have adequate limits to cover land uses specified herein by the local snowmobile club and OFSC individual trail permit members on the designated premises, save and except the negligence of the owner/occupier. 3. The designated premises shall be sketched on a separate sheet of paper or shown on an attached map and a copy of each both shall be initialed by both parties hereto and attached to each copy of this agreement. 4. It is understood that the local snowmobile club, with the owner/occupier's verbal consent on each occasion, shall have access to the designated premises prior to and after the winter months for the purpose of opening and closing, upgrading and maintaining the trail when there is no snow cover. 5. The local snowmobile club shall maintain that portion of the designated premises to be used by individual snowmobile trail permit members in reasonably good condition for snowmobiling purposes only; and undertake to post appropriate signage; remove on an annual basis any litter caused by individual trail permit members; and repair or replace property damaged by individual trail permit members on that portion of the designated property used for snowmobiling. 6. Each party hereto shalt give the other sixty (60) days prior written notice to the address below of any changes to, or cancellation of this agreement. 7. The local Snowmobile Club, its wardens and executive are hereby authorized to be the undersigned owner/occupier's agent(s) to supervise and enforce the uses defined hereunder with respect to the designated premises in accordance with the Trespass to Property Act R.S.O. 1990, C.T. 21; the Motorized Snow Vehicles Act R.S.O. 1990, C.M.4~; and the Occupiers Liability Act R.S.O. 1990, C.O.I. [,ANnf-WNRR/nf`C'11P~F,R ~ nr,er cnrnwnnnurr ~ r~r rru NAME l:x.~.tiS~~ u~ c~/'~ ._ r~"~,~~~...~ NAME ~,~. ~~~2~~,~'t~r.e.~ ~.~,,~,,,,,.~c~:~t ~~..> ADDRESS Lt$ j,~ne ~~~SO~~J~, PO BOX L . V ADDRESS 3G~ ~ ~ ~, ~, ~~~~ PHONE 1 705-487-217 PHONE ~ Z~ ~-2. ~ ~C: SIGNATURE SIGNATURE ~ _ (,,~~ ~. uouglas Irwin, ~lertc ~ + LOCAL SNOWMOBILE CLUB CONTACT PERSON NA~1E & PHONE: OFSC DIS"fRICT COVFIL'VOR NAME & PHONE ~Z~ .~ Zi 3~: ~ct~ .:aye - X~~ Appendix "1" to Schedule "A" to By-Law No. 2008-157 201 Trail: 1. Line 5 North form Bass Lake Side Road to Horseshoe Valley Road in its entirety 2. Line 5 North form approximately 100 metres south of Railway Line to the top of the hill on Line 5 appraximately 1 km earth of Horseshoe Valley Road. 3. Line 6 North from Bass Lake Side Road North appraximately 1.5km to the South Side of Sugarbush. 203 Trail: 1. Line 11 North from Old Barrie Road to Bass Lake Side Raad in its entirety. B Trail West: 1. Line 9 North of Bass Lake Side Road in its entirety to the bottom of the hill at Gold Mountain Springs (opened Road Allowance) appraximately 1.5km long. Trail 8206: Line 6 North from Mount St. Louis Raad approximately 650 metres to the tap of the hill Trail 206 and 203 1. Rail trail from Line 5 to Woodland Drive THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2008-161 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Ora-Medonte and Adam Joseph Duivenvoorden described as lands as follows: Part of Lat 15, Concession 5 (Oro) Being Part 1 of Plan 51 R-35353, Being all of PIN #58525-0173 (Lt) Roll #4346-020- 002-07710, Township of Oro-Medonte, County of Simcae And to Repeal By-Law No. 2008-115 WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Controi Agreement on the lands described herein; AND WHEREAS By-Law No. 2008-069, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2008-069; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Ora-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By-Law; 4. THAT By-law 2008-115 is hereby repealed in its entirety; 5. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26T" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~x, APPENDIX "A" SITE PLAN AGREEMENT -between - ADAM JOSEPH DUIVENVOORDEN -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Part of Lot 15, Concession 5, being Part 1 an Plan 51 R-35353 Being all of PIN 58525-0173 (LT) 5379 Line 4 North Roll # 4346-020-002-07700 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE August, 2008 By-Law No. 2008-161 THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CQNTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 x ~` _ ` ,~ SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of , 2Q08, in accordance with Section 41 of the Planning Act. BETWEEN: ADAM JOSEPH DUIVENVOORDEN Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit construction of a new single detached dwelling on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Controi Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b} This Agreement may bs registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain ail necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f} The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $N/A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the TransfedDeeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a} That the Township has enacted a By-law to permit construction of a new single detached dwelling described on the Site Plan. b} That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Sits Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a} Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) bighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/ar roadway, nat to cause interference in any way. c) Parking Areas and Drivewa}L All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419t86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d} Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule °B". e} Garbage Storaoe The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any industrial, Commercial and Institutional (1. C. & I) and multi-unit locations (six (6) units and aver} will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible far their own garbage and recycling disposal. g} Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain ail erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. QEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by a(I parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. t ~ n t 5. SECURITY Prior to signing the Agreemen#, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement {the "said Work"}, the following securities: a} Cash in the amount of ane hundred percent {100°t°} of the estimated cast of the said work, as approved by the Township Engineer and Township Council, ar: b} An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of ane hundred percent {100°I°} of the estimated casts of the said works, and as approved by the Township Engineer. The Letter of Credit shall be far a minimum guaranteed period of ane {1 }year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty {30) days prior to expiration. c} The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cast of the works to the Township Engineer for approval When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and wil( became the basis for the limits of the securities. d) Any Letter of Credit ar security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning ar other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agen# that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one {21) day's notice, its intent to draw down on the security ar deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shah be in addition to and without prejudice to any security ar other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, 3.0.2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereta, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, ar provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shad not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work ar service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally ar through gross negligence on the part of the Township, its servants or agents orsub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seats under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED } j '~--~ } A am Joseph Duivenvoorden, } Owner } } } Owner: } } } } The Corporation of the } Township of Oro-Medonte } per: } } H.S. Hughes, Mayor } J. Douglas Irwin, Clerk SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and LEGAL DESCRIPTION OF LANDS Part of Lot 15, Concession 5, being Part 1 on Plan 51 R-35353 Being all of PIN 58525-0173 (LT) 5379 Line 4 North Rall # 4346-020-002-07700 SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and SITE PLAN Site Plan Drawing A-1 prepared by Custom CAQD dated March 2048 is not in a registerable form and is available from the Township of Oro-Medonte. SCHEDULE"C" NOTE. It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medante and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars (g2.OD) and the cast of preparation, execution and registration thereof, shall be barns by the Owner. All documents to be registered shall be prior approved by the solicitor far the Township. The fallowing land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO 7HE TOWNSHIP N1A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A io SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required N/A under the terms of this Agreement, as noted in Section 5 herein. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 2008-163 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Orval E. Hutchinson for Snow Removal for 2008!2009, 2009!2010 at Sheiswell Park (Tender RC2008-05}. WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the rate of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council far The Corporation of the Township of Oro-Medonte declared the successful bidder far Tender RC2008-05, Snow Removal 2008!2009, 200912010 at Sheiswell Park to be Orval E. Hutchinson; AND WHEREASE Council deems it expedient to enter into an agreement with Orval E. Hutchinson; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and farming part of this By-Law. THAT this by-law shall take effect an the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26T" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-Law No. 2008-163 TENDER FOR THE ~~ `~ TOWNSHIP OF ORO-MEDONTE } ° ~ ~ ~~~~ .,. ~~~ ~~ ~~ _ ~~ k „~,~ '~~~~~ CONTRACT NO. RC2008-05 TENDER FOR SNOW REMOVAL (SEE PAGE 5 FOR LOCATIONS) WINTER SEASONS OF 2008-2009, 2009-2010 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE TENDER CLOSING DATE /S 92:00 NOON ON FRIDAY, October 24, 2048 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Friday, October 24, 2008 at 1:00 p.m. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Recreation and Community Servrces Department as tendered. Please provide all the documentation required for each form. Tenders will be awarded on an individual basis for each location listed. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. RC2008-05" and addressed to Doug Irwin, Clerk, Township of Oro-Medonte, Box 100, ORO, Ontario LOL 2X0. if tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of Oro-Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Shawn Binns Director of Recreation and Community Services Township of Oro-Medonte Telephone: (705) 487-2171 2 CONTRACT Nf.7. R~2U48-05 NOTICE T4 StDDERS: 1. The Contractor is to bid on the removal of snow at all or individual locations listed herein. Municipal staff wr'N monitor this operattan. 2. This tender is a seasonal contract from November 1, 2008 to April 15th of each season. The Township reserves the right to terminate this contract upon thirty (30) days notice, or as decided by the Township. 3. Quoted prices on the Form of Tender are far the seasons beginning November 1, 2008 to April 15t of each season, inclusive, and include aft applicable taxes. 4. Payment by the Township will be as soon as possible after submission of monthly invoices from the Contractor. 5. The Contractor shall maintain a log of all work carried out for the contract, specifying date, time, road location and conditions, and shall make this available to the Township upon request. 6. The lowest or any tender not necessarily accepted The Township reserves the right to accept different tenders for each of the specified areas of this contract. 7. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying That alt dues and assessments payable under the Workplace Safety and Insurance Act, 1998, with respect to his employees or operations, have been complied with. 8. The Contractor shall abide by the requirements of the 4ccupationat Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. Should the Contractor be in contravention of the above, all the work on the project shall cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Director of Recreation and Community Services or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shat/ indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with Contract Mo. RC2008-05. 9. This "Notice to Bidders" must be signed by the Contractor and submitted with his tender as an indication that the terms contained therein are acceptable to him. ~ _ ~ ~~ ~~ Signature of Contractor 3 TENDERING REQUIREMENTS Basis for Resection of Tender: Tenders maybe rejected for any of the following reasons: a} Bids received after closing date and time; b} Bids received on other than the tender form supplied; c} Bids not completed in ink or by typewriter; d} Incomplete bids (all items not bid}; e} Qualified or conditional bids; t} Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE', TWO-PAGE "AGREEMENT" PORTION LOCATED AT TNT END OF TNIS TENDER*. Liability Insurance: The Contractor shah take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $2,OOQ,000.QO, exclusive of interest and cost, against toss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shalt protect the Municipality against all claims for a// damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any acf or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shalt forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 CONTRACT NQ. RC2008-05 LOCATIONS: 1. Oro-Medonte Administration Centre - 148 Line 7 South 2. Shelswell Park• 118 Lakeshore Road West 3. Sweetwater Park- 3353 Line 6 North- Parking tot and Pafhway to Cherry Trail 4. Moonstone Fire Nall - 5568 Line 7 North TERMS AND Ct~NDITI©NS: 1. a) Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas and two (2) inches or more on all sidewalk areas, which include the front, side and back sidewalk areas of the Oro-Medonte Administration Centre, must be cleared by 7:00 a.m., seven (7) days a week. Sidewalk areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. b)Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas and two (2) inches or mare on all sidewalk areas, which include the front and side entryway areas of the Moonstone Fire Halt, must be cleared by 7:00 a.m., seven (7) days a week. Entryway areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. c)Snowfall, which has accumulated fo two (2) inches or more in the parking and driveway areas for all locations and two (2) inches or more on the pathway of Sweetwater Park, must be removed by 7:00 a.m., seven (7) days a week. 2. The successful tenderer will be responsible far knowing the boundaries of the areas to be plowed and will be responsible for any damage to curbing, light standards, or other permanent objects outside of those areas. 3. In the event that snow builds up excessively in areas where piled, fhe successful tenderer will be required to remove it at his own expense. All banks at the entrance to areas to be plowed, must be kept at a heighf so as not to obstruct view of traffic using main roads or entranceways. 4. The period of the contract shall be generally from November 1, 2008 to April 15t" of each season. 5 w CONTRACT NO. RCZOQ8-05 TENDER' FOR SNOW REMOVAL LOCATION 2Dt?812QQ9 2Q0912Q1Q TOTAL AMOUNT ORO-MEDONTE $ $ $ ADMINISTRATION CENTRE Note: Area cleared by 7:00 a.m., seven (7) days a week, four (4) door entranceways, entire parking lot and driveways, and all ',, sidewa/ks SHELSWELL PARK $ $ $ Parking Lot north side of ~ ~ - ~ i ~ ~ ~ ~.~ i ~ ~' Lakeshore SWEETWATER PARK $ $ $ Parking Lot and Pathway to Multi-Purpose Sports Pad (accessed from Cherry trail) ORO-MEDONTE MOONSTONE FIRE HALL Note: Area cleared by 7:00 a.m., seven (7} days a week, three (3) door entranceways, entire parking lot and driveways and all sidewalks GS T $ ~;' TOTAL $ ~ ~=~ ~ ~ ' TENDER G.S.T. No. 124702127 Signed at the Township of - in the County of Simcoe this 24th day of 0 . obPr , 2008. Signature of Contractor or Witnesses and Position Held Orval E Hutchinson 702 Line 7 S, Oro Station, ON LOL 2E0 705-487-2746 705-627-7481 Name, Address and Telephone No. of Person To be Contacted Regarding Information and/or Performance of the Contract Ct~NTRAGT N4, RC2008-05 List equipment which wilt be used to complete the work required by this contract. State the Make, Type, Year and Plow Size: 4 ~~ ( ~ ,f ~` r ~ ,. ~ r'" ~ 1 ~ / r, ' ~ ~ / l ~~~,~z ~ ~~~ ~_ ~. '~ Name of Firm Address Telephone No. ~~ ~ ?i I / Name of Firm Representative Signature ~~ Title Date S AGREEMENT -TOWNSHIP OF ORO-MEDONTE This Agreement made, in duplicate, this day of 2Q08. BETWEEN drval E. Hutchinson of the Tnwn~hi n of (ern-M~t-lnnta in the District or County of S imcoe and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipalify" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, foo/s, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work specified and fo complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the fender and all of which are to be read herewith and form part of this present Agreement as fully and completely to atl intents and purposes as though all the stipulations hereof have been embodied herein. 9 . DESCRIPTICIN ©F WORKS: u To supply snow removal to the locations specified on Page 5 of this Contract No. RG2Q08-t)5 within the Township of Ora-Medonte. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to supply to the Contractor for all work done, the quoted prices on the tender. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. 1N CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. 1N WITNESSES WHEREOF the Contractor and the Township of Oro-Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal Signature of Corporation Seal of Corporation 10 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 200$-164 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and 1588429 Ontario Limited OIA Ron Burton & Sons for Snow Removal for 200812009, 200912010 at the Moonstone Fire Hall (Tender RC2008-05}. WHEREAS the Municipal Act, 20111, S.D. 20tH, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council far The Corporation of the Township of Oro-Medonte declared the successful bidder for Tender RC2008-05, Snow Removal far 2008!2009, 2009!2010 at the Moonstone Fire Nail to be 1588429 Ontario Limited OlA Ron Burton & Sons; AND WHEREASE Council deems it expedient to enter into an agreement with 1588429 Ontario t_imited O/A Ron Burton & Sons; NOW THEREFORE the Council of the Township of Ora-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26r" DAY OF NOVEMBER, 2008. BY-t.AW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~~ ~ ~~. Schedule "A" to By-Law No. 2008-164 TENDER FOR THE TOWNSHIP OF ORO-MEDONTE ~~ ~~~0 ~~ ~~~ ~~ e ~~ ~ '~ ~`` ~ CONTRACT NO. RC2008-05 TENDER FOR SNOW REMOVAL (SEE PAGE 5 FOR L OCA TIONS) WINTER SEASONS OF 2008-2009, 2009-2010 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE TENDER CLOSING DATE IS 12:QQ NOON ON FRIDAY, October 24, 2Q08 (Lowest or any tender not necessarily accepted) Tenders wilt be opened at the Administration Centre on Friday, October 24, 2008 at 1:00 p.m. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Recreation and Community Services Department as tendered. Please provide a// the documentation required for each form. Tenders will be awarded on an individual basis for each location listed. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. RC2008-05" and addressed to Doug /twin, Clerk, Township of Oro-Medonte, Box 100, ORO, Ontario LOL 2X0. if tenders are delivered by hand, they shall be delivered to the Office of the C/erk, Township of Oro-Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Shawn Binns Director of Recreation and Community Services Township of Oro-Medonte Telephone: (705) 487-2171 2 Ct?NTRACT NQ. RC2048-~5 NOTICE T4 BIDDERS: 1. The Contractor is to bid on the removal of snow at all or individual locations listed herein. Municipal staff will monitor this operation. 2. This tender is a seasonal contract from November 1, 2008 to Aprr`I 15th of each season. The Township reserves the right to terminate this contract upon fhirty (30) days notice, or as decided by the Township. 3. Quoted prices on the Form of Tender are for the seasons beginning November 1, 2008 to April 15th of each season, inclusive, and include all applicable taxes. 4. Payment by the Township will be as soon as possible after submission of monthly invoices from the Contractor. 5. The Contractor shat! maintain a log of all work carried out for the contract, specifying date, time, road location and conditions, and shall make this available to the Township upon request. 6. The lowest or any tender not necessarily accepted. The Township reserves the right to accept different tenders for each of the specified areas of this contract. 1. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and insurance Act, 1998, with respect to his employees or operations, have been complied with. 8. The Contractor shall abide by the requirements of the Occupational Kealth and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. Should the Contractor be in contravention of the above, all the work on the project shalt cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Director of Recreation and Community Services or his Representative shat! be final in this regard, and the Contractor will immediately fake action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with Contract No. RC2008-05. 9. This "Notice to Bidders" must be signed by the Contractor and submitted wifh his tender as an indication That the terms contained therein are acceptable to him. f ,: ~, Signature of ,--~ _~ ~~ =z, TENDERING REQUIREMENTS Basis for Resection of Tender: Tenders maybe rejected for any of the fallowing reasons: a) Bids received after closing date and time; b) Bids received an other than the tender form supplied; c) Bids not campleted in ink or by typewriter; d) Incomplete bids (aH items not bid); e) Qualified or canditianat bids; t) Bids not properly signed and sealed. '`EACH BIDDER MUST CC?MPLETE THE TWQ-PAGE "AGREEMENT" PC?RT/4N LOCATED AT THE END OF THIS TENDER*. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to fhe limit of at least $2,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury ta, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shaft protect the Municipality against aJl claims for alt damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from ar arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 CC7NTRACT NC). Re2f?08-Q5 LOCATIONS: 1. Oro-Medonte Admr"nistration Centre - 148 Line 7 South 2. Shelswell Park- 118 Lakeshore Road West 3. Sweetwater Park- 3353 Line 6 North- Parking Lot and Pathway to Cherry Trail 4. Moonstone Fire Hall - 5568 Line 7 North TERMS AND CC?NDITl4NS: 1. a) Snowfall, which has accumulated to two (2) inches or more in the parkr'ng and driveway areas and two (2) inches or more on all sidewalk areas, which include the front, side and back sidewalk areas of the Ora-Medonte Administration Centre, must be cleared by 7:00 a.m., seven (7) days a week, Sidewalk areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. b)Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas and two (2) inches or more on all sidewalk areas, which include the front and side entryway areas of the Moonstone Fire Hatt, must be cleared by 7:00 a.m., seven (7) days a week. Entryway areas, where applicable, must be cleared by hand or snow blower. Alt sidewalk areas must be salted, as required. c)Snowfatl, which has accumulated to two (2) inches or more in the parking and driveway areas for a// locations and two (2) inches or more on the pathway of Sweetwater Park, must be removed by 7:00 a.m., seven (7) days a week. 2. The successful tenderer will be responsible for knowing the boundaries of the areas to be plowed and will be responsible for any damage to curbing, light standards, or other permanent objects outside of those areas. 3. In the event That snow builds up excessively in areas where piled, the successful tenderer wiN be requrred to remove it at his own expense. A// banks at the entrance to areas to be plowed, must be kept at a height so as not to obstruct view of traffic using main roads or entranceways. 4. The period of the contract shall be generally from November 1, 2008 to April 15`x' of each season. s CONTRACT NO. RC2l108-05 TENDER FOR SNOW REMOVAL LOCATION 2008IZOQ9 2009~2Q9Q TOTAL AMOUNT ORC?-MED©NTE $ goaa . 0a ~ saoa . 0a ~ Z g , Boa . oa ADMINlSTRATlC7N CENTRE Nate: Area cleared by 7:04 a.m., seven (7) days a week, four (4) door entranceways, entire parking lot and driveways, and all sidewalks SHELSWELL PARK ~ 3000 . oo ~ 3400 . ao $ 6 , 400.00 Parking Lot north side of Lakeshore SWEETWATER PARK $ 4oao . 00 ~ 44oa . as ~ g , 400 . oa Parking Got and Pathway to Multi-Purpose Sports Pad (accessed from Cherry frail) ORO-MEDQNTE M©4NST4NE 4 0 0 0. a a 4 4 o a. o o g, 4 0 0. o a FIRE HALL Note: Area cleared by 7:44 a.m., seven (7) days a week, three (3) door entranceways, entire parking lot and driveways and alt sidewalks GST $ 2,lao.oo TQTAL ~44,1ao.0o TENDER G.S.T. NO. 861911477RT0001 Signed at the v i 11 a g e County Of Simcoe _ Of Warminster this 21st day of October in the 2408. StgnatureOfCOntractoror 1588429 Ontario Limited 0/A Ron Burton & Sons Witnesses and Position Held Ronald G. Burton - President I have the authority to bind the corporation Ronald G. Burton 8 Georgian Drive Warminster, ON LOK 2GO (705) 325-3655 Name, Address and Telephone No. of Person TO be Contacted Regarding information and/or Performance of the Contract ,_ ~ CONTRACT NfJ. RC2008-05 List equipment which will be used to complete the work required by this contract. State the Make, Type, Year and F/ow Sr`ze: SEE ATTACHED LISA" 1588429 Ontario Limited OVA Ron Burton & Sons Name of Firm 8 Georgian Drive Warminster, ON LOK 2G0 Address (705) 325-3655 Telephone No. Ronald G. Burton Name of Firm Represenfafive ,~ ~~y r~,~, ~~,-,ter Signature President Title (I have the authority to bind the corporation} October 21st,2008 Date SNOWPLOWING EQUIPMENT 20U8J2Q09 SEASON OWNED & OPERATED UNDER RON BURTON & SONS 2009 JOHN DEERE 5425 TRACTORl80HP/4X4 WITH 8 FOOT SNOWBLOWER AND 3 CUBIC YARD LOADER 2008 JOHN DEERE 5425 TRACTOR180HP14X4 WITH 8 FOOT SNOWBLOWER AND 3 CUBIC YARD LOADER 200"7 JOHN DEERE 5425 TRACTOR/80HP14X4 WITH 8 FOOT SNOWBLOWER AND 3 CUBIC YARD LOADER 2009 FORD F250 TRUCKl4X4 WITH 9 FOOT SNOWPLOW 2008 FORD F250 TRUCK14X4 WITH 9 FOOT SNOWPLOW 2008 FORD FI50 TRUCK14X4 WITH 8 FOOT SNOWPLOW 200'7 FORD F250 TRUCK/4X4 WITH 9 FOOT SNOWPLOW t ~-~ AGREEMENT - TOWNSH/P OF ORO-MEDONTE This Agreement made, in duplicate, this ~ ~ ~ t day of October 2f108. BETWEEN 1588429 Ontario Limited OVA Ron Burton & Sans Of the Village of Warminster District ar County of Simcoe in the and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSH/P OF ORO-MEt30NTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish alt necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do alI the work specified and to complete such works in strict accordance with the plans, specificaftons and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the fender and atl of which are to be read herewith and form part of this present Agreement as fully and completely to alt tntenfs and purposes as though alt the stipulations hereof have been embodied herein. ~~ DESCRIPTION OF WORKS: ~ ~` To supply snow removal to the locations specified on Page 5 of this Contract No. RC2008-05 within the Township of Oro-Medonte. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to supply to the Contractor far all work done, the quoted prices on the tender. The Contractor agrees thaf such monies may be deducted from any monies due the Gontractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for alt work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro-Medonte have hereunto signed their names and set their seals on the day first above written. f - -~ ~ ~ ,. ;. , Signature of Contractor, or Signature of Corporation Seal of Corporation Ronald G. Burton - President (I have the authority to bind the corporation} Signature of the C/erk Signature of the Mayor with Seal ZQ Workplace Safety 6t In~uranceBoard 200 FRONT •~ ~~ Ccxnmissicm de la sccvrit~ TORONTO, `/~ professionnelle et de ('assurance contre les accidents du travail M5V 3 JI CONTRACTOR L `ENTREPRENEUR RON BURTON & SONS 1588429 ONTARIO LIMITID 41 GEORGIAN DR WARMINSTER ON Lax 2Go STREET WEST ONTARIO (416) 344-1012 ~: ~ ~,. ~- Clearance Certificate Certifrcat de decharge The Workplace Safety and Insurance Board (WSIB) hereby waives its rights under Section 141 of the Workplace Safety and Insurance Act to hold the Principal, that is in a contractual agreement with the Contractor named, liable for any Section 141 liability of the Contractor for premiums and levies of the WSIB owing now or within 60 days from the date of this Certificate Par la prrssente, la Commission de la s~curitc professionnelle et ('assurance contre les accidents du travail (CSPAAT) renonce aux droits qui lui sont conf~r~s en vertu de Particle 141 de la Loi sur la s~curit~professionnelle et ('assurance contre les accidents du travail et qui I'autorisent ~ tenir ('entrepreneur principal, qui a signe une entente contractuelle avec ('entrepreneur dont le nom figuresur le present certificat, responsable du paiement de tout prime ou de route somme qua ('entrepreneur est tenu de verser ~ la CSPAAT imm~diatement ou dens les 60 fours suivant la date indiqu~e sur ce certificat. THIS CERTIFICATE IS VALID FOR ALL CONTRACTS OF THE NAMED CONTRACTOR DURING THE EFFECTIVE PERIOD LE PRESENT CERTIFICAT EST VALIDE POUR TOUS LES CONTRATS PASSES PAR LIDIT ENTREPRENEUR PENDANT LA PERIODS D`APPLICATION DU CERTIFICAT Valid o~nlyy when signed by en authorized Officer of the WSIB. Non v~desens /e signature d'un agent eutorist de la CSPAAT. Workplace Safety a Iru^uaztce Board 0m~s 1100 S pfaft~0mltlle e: dt C'a531LatICe ca>tre la accidents du traRid Rate I Teux Description Rate / Teux Description 4219000 LANDSCAPING INTERL 4591001 HIGHWAY STREET MAI Contract Description (Description du contret Contact the WSIB if you question the validity of this document. Veui/lez Communiquer avec la CSPAAT si vous doutez de /a validitB du prdsent document. Certificate No. l N° de certificat 203327433 0190C 107/99) * . ~~~ 333 First Commeros DHvs ~~""„ ~-++Mrvrs; Ontario L4C3 8A4 . - -, r,c~~covN~., ~.ces ~ mww i t _ ---- F'{7LFGY hp.IMi3ER 90-8C-h1585-6 - - Contractors Policy OCT 01 2008 to 4CT 01 2009 R-03- 1986-F094 E 3 F oooiee 1588429 ONTARIO LIMITED C/0 RONALD BURTON 8 GEORGIAN DR GD WARMINSTER ON LOK 2G0 Location: 41 GEORGIAN DR WARMINSTER ON LOK 2G0 Forma, Options, and Endorsements - Special Form 3 FR ~ ~ Attaching Inland Marine, , ~ ~ ~~FE~ ~ .C Inland Marine Conditiorrb ~ FE-8751 Mobile Equipment Form ~°,~~~~ ~ FE-8760 Additional Insured FE-6324 Policy End -Contractors FE-6632 Incr Cost of Construction FE-6637 Spcl Form 3 Pol Endorsement FE-6653 Section II Additional Insured FE-6609 Loss Payable FE-6309 ~ Audit period: Annual s Policy number 90-BC-H585-6 replaces 90-LD-2093-8. DATE OUE - ---,____ .SEE aALAP1CE (3UE NQTiCE OCTO1 zoos $3,350.16 Coverages and Limits Section 1 A Buildings B Business Personal Property Deductibles -Section I Basic Section II Other deductibles may apply - refer to policy Section II L Business Liability M Medical Payments Gen Aggregate (Other an PCO) Products-Co t 4EQ~erations (PCq ~~, ~~ _, - - estimated Prem (Sec I) Estimated Prem (Sec 11) Forms, Opts, & Endrsmnt ONT Sales Tax Amount Due Premium Reductions Renewal Year Discount Yrs in Business Discount Claim Record Discount Cov. A -Inflation Index: N/A Cov. B -Consumer Price: 115.4 Excluded 2,100 500 250 $5,000,000. 5,000 10,000,000 lo,ooo,ooo $99.0 $1,462.0 I, 541.0 248.1 $3,350.1 ~~~~ ~~ ~ ~ .~~y~/ oa/ ~~" zo~t "t ~~~~ Agent FRED SMITH E ~ Telephone (705) 326-3294 or (705) 326-3882 li you have moved, please contact your agent. See reverse side for important information. AEe Prepared AUG 20 2008 ~~~ 333 Fltst Commsms Dnw `'~~""" ~ Aurora, Onfarto L4QSA4 R-03. 1986-F094 E 3 F ooo~be 1588429 ONTARIO LIMITED C/0 RONALD BURTON 8 GEORGIAN DR 6D WARMINSTER ON LOK 260 •..-...-~~~~ vcn ~ ~rwM ~ ~, _utt3c;Hlr i IVN Vh VF'tHA I IVNB r~rz. ~.~o .....,.,.-,.. OfS_Rf'_41GQC.c - vvnuacavra rvitcy C+CT 01 2008 to OCT O1 2009 ~`~ ~, `~ DATE (]I.tE SEE BAIAN%E p11E NOTICE. rnn~TU.u ~~n Section II Description of Operations Stat Class Premium Bases/ Exposure Rate Estimated Premium LL STREETSMOdRIVAMSP~RVATE 344 P* 36511 21.46 $784.00 PARKING OTS NCLUDES STREET CLEANING LANDSCAPE GARDENING - INCLUDING LAYING OUT GROUNDS, 430 P* 36511 6.51 $238.00 PLANTING TREES S RUBS LAWIVS ~EXCLt'1DING EX~AVA TION) CONTRACTORS -SUBCONTRACTED WORK - IN CONNECTION WITH 218 S* .993,94 _ 4.44 _ $440.00 BUILDING CONSTUCTION ~ - RECONSTRUCTION, REPAIR OR ~~ ~~ ERECTION -ONE OR TWO FAMILY = DWELLINGS ~ _ - - mN O a O oeao tot I Agent FRED SMITH E ~ Telephone (705) 326-3294 or (705) 326-3882 'Premium Bases P per x1000 Payroll C per~100 Cost E per cre/each S per $1000 Cost REB Prepared AUG 20 2008 ~: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law Na. 200$-165 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Ora-Medante and Daly Custom Landscaping far Snaw Removal far 200812009, 2009-2010 at the Oro-Medante Administration Office (Tender RC2008-05}. WHEREAS the MunicipalAet, 2D01, S.O. 20Q1, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro-Medante declared the successful bidder of Tender RC2008-05, Snow Removal for 2008!2009, 200912010 at the Ora-Medante Administration Office to be Daly Custom !_andscaping Inc.; AND WHEREASE Council deems it expedient to enter into an agreement with Daly Custom Landscaping Inc.; NOW THEREFORE the Council of the Township of Oro-Medante hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26T" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINAL<_Y PASSED THIS DAY OF , 200$. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~`~ Schedule "A" to By-Law No. 2008-165 TENDER FOR THE TOWNSHIP OF ORO-MEDONTE .~~~ ~° f ~ ~ CONTRACT NO. RC2008-05 TENDER FOR SNOW REMOVAL (SEE PAGE 5 FOR LOCATIONS) WINTER SEASONS OF 2008-2009, 2009-2010 .. THE C4RP©RATIC?N OF THE T4WNSH/P QF ORQ-ME'DCINTE TENDER CL()SINC DATE lS X2:00 NOUN ON FRIDAY, October 24, 2408 (Lowest ar any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Friday, October 24, 2008 at 9:00 p.m. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Recreation and Community Services Department as tendered. Please provide all the documentation required for each form. Tenders will be awarded on an individual basis for each location listed. Tenders sha// be enclosed in a sealed envelope marked "Tender for Contract No. RC2008-05" and addressed to Doug Irwin, Clerk, Township of Oro-Medonte, Box 900, ORO, Ontario LOL 2X0. if tenders are delivered by hand, they shall be delivered to fhe Office of the Clerk, Township of Ora-Medonte, Administration Centre, 948 Line 7 South, ORO, Ontario LOL 2X0. For further information, please confact: Shawn 8inns Director of Recreation and Community Services Township of Oro-Medonte Telephone: (705) 487-2979 2 ~ ;,, CC)NTRACT NU. RC20~8-45 NOTICE TO B/DDERS: ?. The Contractor is to bid on the removal of snow at all or individual locations listed herein. Municipal staff will monitor this operation. 2. This tender is a seasonal contract from November 1, 2008 to April 15th of each season. The Township reserves the right to terminate this contract upon thirty (30) days notice, or as decided by the Township. 3. Quoted prices on the Form of Tender are for the seasons beginning November 1, 2008 to April 15th of each season, inclusive, and include all applicable faxes. 4. Payment by the Township will be as soon as possible after submission of monthly invoices from the Contractor. 5. The Contractor shalt maintain a log of all work carried out for the contract, specifying date, time, road location and conditions, and shall make this available to fhe Township upon request. 6. The lowest or any fender not necessarily accepted. The Township reserves the right to accept different tenders for each of the specified areas of this contract. 7. The Contractor shall furnish the Township with evidence from the Workplace Safety and lnsurance Board saying that all dues and assessments payable under the Workplace Safety and lnsurance Act, 1998, with respect to his employees or operations, have been complied with. 8. The Contractor shall abide by the requirements of fhe Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. Should the Contractor be in contravention of the above, all the work on the project shall cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Director of Recreation and Community Services or his Representative shat/ be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with Contract No. RC2008-05. 9. This "Notice to Bidders" must be signed by the Contractor and submitted wifh his tender as an indication that the terms contained therein are acceptable to him. of Contractor ~_ _._ 3 TENDER/NG i~2EQUlREMENTS Basis for Resection of Tender: Tenders maybe rejected for any of the following reasons: a) Bids received after closing date and time; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; i) Bids not properly signed and sealed. EACH BIDDER MUST C4MPL.ETE THE TINC}-PAGE "AGREEMENT" Pt1RT14/V LOCATED AT THE ENl? OF THIS TENDER*. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at /east $2,000,000.00, exclusive of interest and cost, against toss or damage resulting from bodily injury to, or death of, one or more persons and /ass of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shah protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 CC}NTRACT NC?. RD2008-05 LOCATIONS: 1. Oro-Medonte Administration Centre - 148 Line 7 South 2. Shelswell Park• 118 Lakeshore Road West 3. Sweetwater Park- 3353 Line 6 North- Parking tot and Pathway to Cherry Trail 4. Moonstone Fr"re Hatl - 5568 Line 7 North TERMS AND Ct?NDtTIQNS: 1. a) Snowfall, which has accumulated to two (2) inches or mare in the parking and driveway areas and two (2) inches or more on all sidewalk areas, which include the front, side and back sidewalk areas of the Oro-Medonte Administration Centre, must be cleared by 7:00 a.m., seven (7) days a week. Sidewalk areas, where app/icable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. b)Snowfall, which has accumulated fo two (2) inches or more in the parking and driveway areas and two (2) inches or more on alt sidewalk areas, which include the front and side entryway areas of the Moonstone Fire Nall, must be cleared by 7:00 a.m., seven (7) days a week. Entryway areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. c)Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas for alt locations and fwo (2) inches or more on the pathway of Sweetwater Park, must be removed by 7:00 a.m., seven (7) days a week. 2. The successful tenderer will be responsible for knowing the boundaries of the areas to be plowed and will be responsible for any damage to curbing, light standards, or other permanent objects outside of those areas. 3. /n the event that snow builds up excessively in areas where piled, the successful tenderer will be required to remove it at his own expense. All banks at the entrance to areas to be plowed, must be kept at a height so as not to obstruct view of traffic using main roads or entranceways. 4. The period of the contract shall be generally from November 1, 2008 to April 15th of each season. 5 CONTRACT NO. RC2008-05 TENDER FOR SNOW REMOVAL LOCATION 200$/2009 2009!2010 TOTAL AMOUNT ORO-MEDONTE ADM/NISTRATlON CENTRE $ ,~. ' ~ ~ $ ,~ ,,-- ~ ~ ~f $ f~ ~~ Note: Area cleared by 7:00 a.m., seven (7) days a week, four (4) door entranceways, entire parking lot and driveways, and all sidewalks SHELSWELL PARK $ t ~ $ , .. ~ $ --~ ~, Parking Lot north side of Lakeshore 5WEETWATER PARK $ $ $ . , ~,.~ ~ Parking Lot and Pathway to ~ ~ " Multi-Purpose Sports Pad (accessed from Cherry trail) ORO-MEDONTE MOONSTONE Note: Area cleared by 7:00 a.m., seven (7) days a week, three (3) door entranceways, entire parking lot and driveways and all sidewalks GST $ TOTAL $ TENDER Signed at the ~_ ~~~ 1 ~'~ of _ ~ 1 ~ ~ to the r County of ~ ~ ~ this ~ ~ day of . t ~~ . % "` 2008. Signa#ure of Contract or Witnesses and Position Held _ ~ f r_ r, ~ 1 ,.~ .,, Name, Address and Telephone No. of Person To be Contacted Regarding Information andlor Performance of the Contract CONTRACT NO. RC2QQ8-05 Lisf equipment which will be used to complete the work required by this contract. State the Make, Type, Year and Pl©w Size: ~~ ~ ~ ~ ~ ~ ~~~ ~- `~ r ~ ~ ~~'~ ~~ ~ ~ I ~ ~~~ f ;' ~ ~ ~ ~ ~ i, Name of Firm ~~ ~i '°~--! d Ste" l ~:/ ~ J ~ ~ f R. ~ ~ _ i ~) f ` _ ~ ' ~. Address Telephone No. ~~. Na of Firm Repr enfative Sdigna tore s w~.-. Title ~ ;' i. Date AGREEMENT - TC7WNSNlP OF C?RQ-MEDONTE f t .-° This Agreement made, in duplicate, this ~ day of (" ' i _f , 2008. BETWEEN i, , ~ -~-~ ~._.__~""°~~~'', ._ ~ ~ ,'; c:. of the y ~ .~'~ ~ , ~ ~~ ,'- '; ~ in the District or County of ~~ ,~ ~{ > ~ ,: and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSN/P OF ORO-MEDONTE Hereinafter called the "Municipality" THE PARTY 4F THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish a// necessary machinery, toots, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work specified and to complete such works in strict accordance with the p/ans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. 9 ,~ESCR1PT10N OF WORKS: To supply snow removal to the locations specified on Page 5 of this Contract No. RC2008-05 within the Township of Oro-Medonte. INCONSIDERATION WHEREOF said Party of the Second Part agrees fo supply to the Contractor for all work done, the quoted prices on fhe tender. The Contractor agrees that such monies may be deducfed from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, execufors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro-Medonte have hereunto signed their names and set their sea/s on the day fast above written. r; %~ `~ r Signature Qf C©ntractar, or Signature of the Clerk Signature of the Mayor with Sea! Signature of Corporation Seal of Corporation 2Q THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 200$-166 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Ora-Medonte and Evergreen Landscaping for Snow Removal for 200812009, 200912010 at Sweetwater Park {Tender RC2008-05j. WHEREAS the MunrcipalAcf, 2Q41, S. C7. 200t, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Qro-Medonte declared the successful bidder of Tender RC200$-05, Snow Removal far 2008/2009, 2009/2010 at Sweetwater Park to be Evergreen Landscaping; AND WHEREASE Council deems it expedient to enter into an agreement with Evergreen Landscaping; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26T" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin .* ,~, Schedule "A" to By-Law No. 2008-166 t~~ - TENDER FOR THE TOWNSHIP OF ORO-MEDONTE CONTRACT NO. RC2008-05 TENDER FOR SNOW REMOVAL (SEE PAGE 5 FOR LOCATIONS) WINTER SEASONS OF 2008-2009, 2009-2010 THE CORPORATION OF THE TOWNSH/P OF ORO-MEDONTE TENDER CLOS/NG DATE lS 72:00 NOON ON FR/DAY, October 24, 2008 Lowest ar any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Friday, October 24, 2008 at 1:00 p.m. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Recreation and Community Services Department as tendered. Please provide all the documentation required for each form. Tenders wilt be awarded on an individual basis for each location listed Tenders shall be enclosed in a sealed envelope marked "Tender far Contract No. RC2008-05" and addressed to Doug Irwin, Clerk, Township of Oro-Medonte, Box 100, ORO, Ontario LOL 2X0. !f tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of Oro-Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, p/ease contact: Shawn Binns Director of Recreation and Community Services Township of Oro-Medonte Telephone: (705) 487-2171 2 CONTRACT IVC?. RC2QD8-t?5 NOTICE TO BlDC?ERS: 1. The Contractor is to bid on the removal of snow at all or individual locations fisted herein. Municipal staff will monitor this operation. 2. This tender is a seasonal contract from November 1, 2008 to April 15th of each season. The Township reserves the right to terminate this contract upon thirty (30) days notice, ar as decided by fhe Township. 3. Quoted prices on the Form of Tender are for the seasons beginning November 1, 2008 to April 15th of each season, inclusive, and include all applicable taxes. 4. Payment by the Township will be as soon as possible after submission of monthly invoices from the Contractor. 5. The Contractor shall maintain a tog of all work carried out far the contract, specifying date, time, road location and conditions, and shall make this available to the Township upon request. 6. The Lowest or any tender not necessarily accepted. The Township reserves the right to accept different tenders for each of the specified areas of this contract. 7. The Contractor shat/ furnish the Township with evidence from the Workplace Safety and lnsurance Board saying that all dues and assessments payable under the Workplace Safety and lnsurance Act, 1998, with respect to his employees or operations, have been complied with. 8. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. Should the Contractor be in contravention of the above, all the work on the project shat/ cease immediately and remain stopped until adequate corrective measures have been undertaken. The decisr`on of the Director of Recreation and Community Services or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with Contract No. RC2008-05. 9. This "Notice to Bidders" must be signed by the Contractor and submitted with his tender as an indication that the terms contained therein are acceptable to him. Signa 3 TEn~r~ER~~-~ ~E~ur~EMEn~TS Basis for Rejection of Tender: Tenders maybe rejected for any of the following reasons: a) Bids received after closing date and time; b) Bids received on other than the fender form supplr'ed; c) Bids not completed in ink or by typewriter; d) Incomplete bids (alt items not bid); e) G?ualified or conditional bids; t} Bids not properly signed and sea/ed. *EACH BIDDER MUST COMPLETE THE TWC?-PAGE "AGREEMENT" P4RTl{)N tC?CATE©AT THE END OF TtIIS TENDER*. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any ane accident to fhe limif of at least $Z,Q04,000.00, exclusive of interest and cosf, against lass or damage resulting from bodily injury to, or death of one or mare persons and toss of or damage to property and such policy shalt name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims far all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any acf or omission on the part of fhe Contractor or any of his servants or agents during the execution of fhe Contracf, and the Contractor shall forward a certified copy of the policy ar certificate thereof to the Municipality before the work is started 4 CfJNTRACT NO. RCZOQ&D5 LfJCATIDNS: 1. Oro-Medonte Administration Centre -- 148 Line 7 South 2. Shelswell Park- 1 i8 Lakeshore Road West 3. Sweetwater Park- 3353 Line 6 North- Parking Lot and Pathway to Cherry Trail 4. Moonstone Fire Nall - 55158 tine 7 North TERMS AND C4NDtTlC?NS: 1. a) Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas and two (2) inches or mare on all sidewalk areas, which include the front, side and back sidewalk areas of the Oro-Medonte Administration Centre, must be cleared by 7:00 a.m., seven (7) days a week. Sidewalk areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. b)Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas and twa (2) inches or more on all sidewalk areas, which include the front and side entryway areas of the Moonstone Fire Nall, must be cleared by 7:00 a.m., seven (7j days a week. Entryway areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. c)Snowfall, which has accumulated to two (2) inches or mare in the parking and driveway areas for all locations and two (2) inches or more on the pathway of Sweetwater Park, must be removed by 7:00 a.m., seven (7) days a week. 2. The successful tenderer will be responsible for knowing the boundaries of the areas to be plowed and will be responsible for any damage to curbing, light standards, or other permanent objects outside of those areas. 3. In the event that snow builds up excessively in areas where piled, the successful tenderer will be required to remove it at his own expense. All banks at the entrance to areas to be plowed, must be kept at a height so as not to obstruct view of traffic using main roads or enfranceways. 4. The period of the contract shall be generally from November 1, 2008 to April 15th of each season. 5 CONTRACT NO. RC20t18-05 TENDER FOR SNOW REMOVAL LOCATION 2t?OR~2Q09 2Q09120~0 TOTAL AMOUNT 4RQ-MEDUNTE $ $ $ ADM/NISTRATtON CENTRE Note: Area cleared by 7:00 a.m., seven (7} days a week, four (4} door entranceways, entire parking lot and driveways, and all sidewalks ShIELSWELL PARK $ $ $ Parking Lof north side of Lakeshore SWEETWATER PARK $ ~ $ ~ ~p ~ $ ' ~ ~~ Parking Lot and Pathway to f Multi-Purpose Sports Pad (accessed from Cherry trait} QRO-MEDONTE MOONSTONE FIRE HALL Note: Area cleared by 7:00 a.m., seven (7) days a week, three (3) door entranceways, entire parking lot and driveways and all sidewalks GST $ $ ~ ~ ~~ TENDER ., G.S.T. No. j ~ ~~ .~ ~~ C ~~ (~C'C~ Signed at the ~u.~t, ~ ~ of _~~~~ ~~ ~``~~r°r'Y~'~i 7` ~"° in the County of ~ i ~ c^_ ~ this day of ~~~,"'~~ ~ ~ ~ , 2Q08. Signature of Contractor or Witnesses and Position Held Name, Address and Telephone No. of Person To be Contacted Regarding Information and/or ~ ~ 1 ~ ~ ~- ~ " ~~ Performance of the Contract ~. Ct7NTRAGT N(~. RC20D8-05 List equipment which will be used to complete the work required by this contract. State the Make, Type, Year and Plow Size: d ~~~~ Name of Firm Address ~~ ~~ Telephone No. Name of Firm Representative ~ ~~ Title Signature Date s ., AGREEMENT - TQWNSHIP OF C?Rt7-MEDONTE This Agreement made, in duplr`cate, this ,~ day of ~~~'~ _ 2Q08. BETWEEN -z.- z- of the in the District or County of ~i ~ ~ ~ and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSH/P OF ORO-MEDONTE Hereinafter called the "Municipality" THE PARTY QF THE SECOND PART WtTNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, too/s, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. 9 >. B DESCRIPTION OF WORKS: To supply snow removal to the locations specified on Page 5 of this Contract No. RC20Q8=05 within the Township of Oro-Medonte. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to supply to the Gontractor far all work done, the quoted prices on the tender. The Gontractor agrees that such monies may be deducted from any monies due the Gontractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro-Medonte have hereunto signed (heir names and set their seats on the day first above written. Signature of Contractor, or Signature of the Clerk ___ Signature of the Mayor with Sea[ Signature of Corporation Seat of Corporation ZO THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 200$-167 A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe Homire Subdivision, Part of Lo# 5, Concession 14 {Medonte}, Township of Oro-Medonte 43-OM-90046 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to pass by-laws with respect to highways; AND WHEREAS Section 61(1 } of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the municipality may enter upon land lying along a highway to install and maintain a sign setting out the name of a highway. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the highways located within Draft Plan of Subdivision 43-OM-90046, Part of Lot 5, Concession 14 (Medonte), Township of Oro-Medonte, shall, on the day this by-law takes effect, be named as listed: Galrich Court Herrington Avenue 2. That the names for the public highways - "Galrich Court" and "Herrington Avenue" shall be affixed at every affected intersection thereof on public property. Where it is not practical to affix the name on public property, it shall be affixed on private property. 3. THAT the Draft Plan of Subdivision 43-OM-90046, Part of Lot 5, Concession 14 (Medonte), Township of Oro-Medonte giving the names for the public highways - "Galrich Court" and "Herrington Avenue" is attached hereto as Schedule "A" and forms part of this By-Law. 4. That this By-law shall come into force and take effect on the date of final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26T" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-Law No. 2QQ8-1 fi7 n b i ~ ,. ~ e o H i i ~ ! ~~ p J ~~_ j i w fY xe ~ -.._..____-t 9 j tx m i ~ M ___`_~ I i E8 E9 2! r9 i }i~ tl o r ~ ~ P GAIRICH CQURT r 2 ~~ ~ ~ ~ Tj 9 2 t ~ ~ tq m r'~~ r` ~ ~%,~~ r m ,,, 6 Z ~ ~ ~~ ,`, ,~ ~~ _ __ H ~ ___ _ _ ____~ _ _ _~~~..-{ l9 __ __ - __ Z- '_ ~ o-r D ~~~ a y it 5 ~ ~ Z + Z _. r C ~ o m ~ i a I g ~! I _~~ w E 4 ~ ~ m , E ~ ~ b ~ i j r -- ~ o o ~ ~ ~ i n ~ ~ ~ ~ N ~ `" 6 ~ ~ k ~ ~{~-~-~~ o ~ ~ ~ x _~ ~ m ~ --= ~~ a o - ~ -- ~~. ----- m m ,~ i i ~ e~ I Ig s ~ ~ ~ ~ ~~ I ---- RDAO ALWxdHCE HETX6EH Ta1fNSHIP9 aF i[EDOH1~ & aRIId1k \\ r n 5' - $ ~ ~ c t" o € i~ggs~r¢gwp~o. ~ ¢~~a r -i n a 1 '~ ~,~~9~ I g8 air ~~~~ 5 ..... a s~$ p"p ~~~~x$ i K 1'a'+~~ r gm n '~S 0 1 ~~1.. c ~gg isd4. ~~ 6 tt ~ $~ ~ S ~R. O gR ® C~n 9 ~ ~ ~ § ~~ ~ ~ ~& ~ CO;Z s8 ~`~€ 2yy2fy ~6j $ C„ ~ i~ ~ g~ s ~ '~~ ~~ ~ y l ' €1 ~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-168 A By-Law to Amend By-Law No. 200-100, "A By-law to Establish a Technical Support Group" entitled Oro-Medonte Environmental Group Advisors (OMEGA) WHEREAS Section 224 of the Municipal Act, 2QQl, S.Q. 240f, c. 25, as amended, provides that the role of Council is to ensure that the administrative practices are in place to implement the decisions of Council; AND WHEREAS Council of the Township of Oro-Medonte did, on the 26tH day of September, 2007, enact By-law No. 2007-100 to Establish a Technical Support Group" entitled Oro-Medonte Environmental Group Advisors (OMEGA); AND WHEREAS Council deems it necessary to amend Section 3 of By-law No. 2007- 100. NOW THEREFORE the Council of the Township of Ora-Medonte hereby enacts as follows: That Section 3 of By-law No. 2007-100 be deleted in its entirety and replaced with the following: "3 That three (3} members of Council shall be non-voting members of the Oro- Medonte Environmental Group Advisors and shall serve on a volunteer basis, with no remuneration. In accordance with the Township of Oro- Medonte's Procedural By-law, Council shall appoint the Chairperson for OMEGA. The Mayor shall be ex-officio." 2. THAT this by-law shall take effect the 1St day of January, 2009. BY-LAW READ A FIRST AND SECOND TIME THIS 26T" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ~~~ BY-LAW N0.2008-169 A By-law to Amend By-law No. 2007-021, being A By-taw to Appoint Representatives to Various CommitteeslOrganizations and Technical Support Groups and to Repeal By-Law No. 2008-040 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Council of the Township of Oro-Medonte appoints representatives to various committeesiorganizations and technical support groups; AND WHEREAS Council of the Township of Oro-Medonte did, on the 14`" day of February 2007, enact By-law No. 2007-021, A i3y-law to Appoint Representatives to Various Committees/Organizations and Technical Support Groups; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule `B" of By-law No. 2007-021 be deleted in its entirety and replaced with Appendix "A" hereto and forming part of this By-Law entitled, "Schedule B to By-Law No. 2007-021 ": 2. That By-Law No. 2008-040 be repealed in its entirety. 3. That Section 1 of By-Law No. 2007-132 be deleted and all subsequent sections be renumbered accordingly. 4. This by-law shall be deemed to have came into force and taken effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26T" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Appendix A to By-Law No. 2008-160 Schedule "B" of By-law Na. 2007-021 1. That the following public representatives be appointed to the Recreation Technical Support Group for the 2006-2010 Term of Council: • Ted Duncan • Reta Regelink • Kelly Skinner-Meyer • Carolyn Tripp 2. That the following Members of Council be appointed to the Recreation Technical Support Group for 2007: • Councillor Crawford • Councillor Coutanche 3. That the following Members of Council be appointed to the Recreation Technical Support Group far 2008: • Councillor Crawford, • Councillor Coutanche (Chairperson}. 4. That the following Members of Council be appointed to the Recreation Technical Support Group: • Councillor Crawford (2009 Chairperson}, • Councillor Agnew (2010 Chairperson}. t THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2008-170 A By-Law to Amend By-Law Na. 2007-015, "A By-law to Appoint Representatives to Various Committees/Organizations" WHEREAS Section 224 of the Municipal Act, 2001, S.©. 2001, c.25, as amended, provides that the role of Gouncil is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Council of the Township of Oro-Medonte is requested to appoint representatives to various external organizations; AND WHEREAS Council of the Township of Ora-Medonte did, an the 24"' day of January, 2047, enact By-haw Na. 2007-015 to appoint representatives to various com m itteeslo rganizatio ns; AND WHEREAS Gouncil deems it necessary to amend By-Law No. 2047-015. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: The portion of Section 1 which reads, • "Nottawasaga Valley Conservation Authority Gouncitlor Sandy Agnew Councillor John Crawford° be deleted and That Section 1 a} be inserted: 1 a} "That the following representatives be appointed to the respective committeeslorganizations for the 2008-2010 term of Council: • Nottawasaga Valley Conservafion Authority Deputy Mayor Hough Councillor Mel Coutanche': The portion of Section 3 which reads, • "OritGa Chamber of Commerce Councillor Dwight Evans" be deleted and replaced with: • "Orillia Chamber of Commerce Carof Benedetti (C?ro-Medonte Chamber of Commerce)". This by-law shall take effect an the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 26T" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-160 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, NOVEMBER 26, 2008 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, November 26, 2008, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 26t" DAY OF NOVEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 26`" DAY OF NOVEMBER, 2008. THE CORPORATION OF THE 7OWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin