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11 12 2008 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Council Chambers Wednesday, November 12, 2008 200E - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans TIME: 7:02 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Glenn White; Manager of Planning Services; Jerry Ball, Director of Transportation and Environmental Services; Janette Teeter; Deputy Clerk Also Present: Judi Bolton, Ted Bigelow, Susan Woods, Fred Beck, Howard Leake, Shirley Evans, Harry Evans, Mary Jane Sarjeant, Bob & Norma Fournier, Peggy Degen, Julius Degen, Denise Lee, Tim Crooks, Jim Swan 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. G081112-1 Moved by Coutanche, Seconded by Allison Be it resolved that the following items be added to the agenda for consideration: 3. NOTICE OF ADDITIONS a) Ted Bigelow, on behalf of the West Oro Ratepayers Association re: Request for Deputation, Proposed Lake Simcoe Protection Act. 11. REPORTS OF MEMBERS OF COUNCIL: d) Mayor H.S. Hughes, re: Remembrance Day. e) Deputy Mayor Hough, re: County of Simcoe Update. 14. COMMUNICATIONS: b) Willma Bureau, Contracts & Collections Supervisor, Environmental Services, County of Simcoe, correspondence dated November 11, 2048 re: Bulky Item Collection. Carried. Motion No. C081112-2 Moved by Agnew, Seconded by Coutanche Be it resolved that Procedural By-Law 2007-136 be waived to allow a deputation by Ted Bigelow, on behalf of the West Oro Ratepayers Association re: Proposed Lake Simcae Protection Act. Carried. 4. ADOPTION OF AGENDA Motion No. C081112-3 Moved by Allison, Seconded by Coutanche Be it resolved that the agenda far the Council meeting of Wednesday, November 12, 2008 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting of October 22, 2008. Motion No. C081112-4 Moved by Coutanche, Seconded by Allison Be it resolved that the minutes of the Council meeting held on October 22, 2008 be adopted as printed and circulated. Carried. Page 2 Council Meeting Minutes- November 12, 2008 9. DEPUTATIONS: Motion C081112-9 Amended at CoW Mtg., December S, 2008 by Motion No. CW081203-14 a} Ted Bigelow, on behalf of the West Ora Ratepayers Association re: Request far Deputation, Proposed take Simcoe Protection Act. A copy of the deputation was distributed to members of Council and staff. Motion No. C081112-8 Moved by Coutanche, Seconded by Agnew Be it resolved that the correspondence dated November, 2008 and verbal information presented by Ted Bigelow and Judi Bolton, on behalf of the West Ora Ratepayers Association re: Proposed Lake Simcoe Protection Act be received. Carried. 10. REPORTS OF MUNICIPAL OFFICERS: None. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Council Appointments to Boards and Advisory Groups [from November 5, 2008 meeting]. Motion No. C081112-9 Moved by Allison, Seconded by Coutanche Be it resolved that 1. The verbal information presented by Mayor H.S. Hughes, re: Council Appointments to Boards and Advisory Groups be received. 2. That Deputy Mayor Hough and Councillor Coutanche be appointed as the 2009- 2010Council members for the Nottawasaga Valley Conservation Authority. 3. That Councillor Crawford (Chair 2009} and Councillor Agnew (Chair 2010} be appointed as the 2009-2010 Council members for the Recreation Technical Support Group. 4. That Carol Benedetti, Oro-Medonte Chamber of Commerce, be appointed as 2009-2010 member for the Orillia Chamber of Commerce at a per diem rate of $40.00 per meeting. 5. That Councillors Coutanche, Allison and Agnew be appointed as the Council members/co-chair persons for the Oro-Medonte Environmental Group Advisors far the remainder of the term of Council. 6. And Further That the Clerk bring forward the appropriate by-laws for Council's consideration. Carried. Page 4 Council Meeting Minutes- November 12, 2008 b) Minutes of Special Council Meeting of October 29, 2008. Motion No. C081112-5 Moved by Hough, Seconded by Allison Be it resolved that the minutes of the Special Council meeting held on October 29, 2008 be adopted as printed and circulated. Carried. ?. RECOGNITIQN OF ACHIEVEMENTS: a) Brendan Burke, Requirements of Basic Refrigeration -Level 1, Ontario Recreation Facilities Association Inc. Motion No. C081112-6 Moved by Gautanche, Seconded by Agnew Be it resolved that Brendan Burke be recognized for successfully meeting the requirements of Basic Refrigeration -Level 1, from the Ontario Recreation Facilities Association Inc. Carried. b) Phillip Patchell, Requirements of Basic Refrigeration -Level 1, Ontario Recreation Facilities Association Inc. Motion No. C081112-? Moved by Hough, Seconded by Allison Be it resolved that Phillip Patchell be recognized far successfully meeting the requirements of Basic Refrigeration -Level 1, from the Ontario Recreation Facilities Association Inc. Carried. 8. PUBLIC MEETINGS: None. Page 3 Council Meeting Minutes- November 12, 2008 9. DEPUTATIONS: a) Ted Bigelow, on behalf of the West Oro Ratepayers Association re: Request for Deputation, Proposed Lake Simcoe Protection Act. A copy of the deputation was distributed to members of Council and staff. Motion No. C481112-$ Moved by Coutanche, Seconded by Agnew Be it resolved that the correspondence dated November, 2008 and verbal information presented by Ted Bigelow and Judi Balton, on behalf of the West Oro Ratepayers Association re: Proposed Lake Simcoe Protection Act be received. Carried. 14. REPORTS OF MUNICIPAL OFFICERS: None. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Council Appointments to Boards and Advisory Groups [from November 5, 2008 meeting]. Motion No. C481112-9 Moved by Allison, Seconded by Coutanche Be it resolved that 1. The verbal information presented by Mayor N.S. Hughes, re: Council Appointments to Boards and Advisory Groups be received. 2. That Deputy Mayor Hough and Councillor Coutanche be appointed as the 2009- 2010Council members for the Nottawasaga Valley Conservation Authority. 3. That Councillor Crawford (Chair 2009) and Councillor Agnew (Chair 2010) be appointed as the 2009-2010 Council members for the Recreation Technical Support Group. 4. That Carol Benedetti, Oro-Medonte Chamber of Commerce, be appointed as 2009-2010 member for the Orillia Chamber of Commerce at a per diem rate of $40.00 per meeting. 5. That Councillors Coutanche, Allison and Agnew be appointed as the Council members/co-chair persons for the Oro-Medonte Environmental Group Advisors for the remainder of the term of Council. 6. And Further That the Clerk bring forward the appropriate by-laws for Council's consideration. Carried. Page 4 Council Meeting Minutes- November 12, 2008 b) Mayor H.S. Hughes, correspondence received November 6, 2008 from Ray and Mary Sheppard re: Warminster Raad Safety Issue. Motion No. 0081112-10 Moved by Allison, Seconded by Coutanche Be it resolved that the correspondence received November 6, 2008 from Roy and Mary Sheppard and verbal information presented by Mayor H.S. Hughes, re: Warminster Road Safety Issue be received and referred to staff for a report. Carried. c) Deputy Mayor Hough, correspondence received November 4, 2008 from Bob Maddeaux, Treasurer, Fergushill Home Owners Association re: Speed Limit Request, Line 14 North between Old Barrie Road and Langman Road. Motion No. 0081112-11 Moved by Allison, Seconded by Hough Be it resolved that 1. The correspondence received November 4, 2008 from Bob Maddeaux, Treasurer, Fergushill Home Owners Association and verbal information presented by Deputy Mayor Hough, re: Speed Limit Request, Line 14 North between Old Barrie Road and Longman Road be received. 2. That the request be referred to the comprehensive plan methodology report with respect to speeding and signage in accordance with Motion No. CW081 001-1 0. 3. And Further That the applicant be advised of Council's decision. Carried. d) Mayor H.S. Hughes, re: Remembrance Day. Motion No. 0081112-12 Moved by Agnew, Seconded by Coutanche Be it resolved that the verbal information presented by Mayor H.S. Hughes, re: Remembrance Day be received. Carried. Page 5 Council Meeting Minutes- November 12, 2008 e) Deputy Mayor Haugh, re: County of Simcae Update. Discussion. 12. REPC}RTS QF COMMITTEES: a) Committee of the Whole minutes, meeting held on November 5, 2008. Motion No. C081112-13 Moved by Hough, Seconded by Allison Be it resolved that the minutes of the Committee of the Whole Meeting held on November 5, 2008 be received and further that the recommendations therein be adopted. Carried. b) Planning Advisory Committee minutes, meeting held on October 27, 2008 [Refer to Items 18b) and c)]. Motion No. C081112-14 Moved by Agnew, Seconded by Coutanche Be it resolved that the draft minutes of the Planning Advisory Committee meeting held on October 27, 2008 be received. Carried. Motion No. C081112-15 Moved by Allison, Seconded by Hough Be it resolved that 1. Zoning By-law Amendment Application 2007-ZBA-08 for RDR Marine Systems, 551 Line 9 South, Part of fat 24, Concession 10 (Oro), Township of Oro-Medonte on Schedule A5 of Zoning By-law 97-95, as amended, from the Agricultural/Rural (A/RU) Zone to the Agricultural/Rural Exception (A/RU*) Zone be approved. 2. That the Clerk bring forward the appropriate by-law for Council's consideration. 3. And Further That the applicant be advised of Council's decision. Carried. Page 6 Council Meeting Minutes- November 12, 2008 Motion No. 0081112-16 Moved by Coutanche, Seconded by Allison Be it resolved that 1. Zoning Amendment Application 2008-ZBA-08 far Joe Jolie, East Part of Lot 10, Concession 5, south side of Mount St. Laois Road West, (Medonte), Township of Oro-Medonte on Schedule A20 on the Zoning By-law 97-95, as amended, from the Waste Disposal (WD) Zane to AgriculturallRural (AlRU*) Exception Zone be approved. 2. That the Clerk bring forward the appropriate by-law far Council's consideration. 3. And Further That the applicant be advised of Council's decision. Carried. c) Recreation Technical Support Group minutes, meeting held on November 6, 2008. Motion No. 0081112-17 Moved by Agnew, Seconded by Coutanche Be it resolved that the draft minutes of the Recreation Technical Support Group meeting held on November 6, 2008 be received. Carried. 13. CONSENT AGENDA: a) Jane McCulloch, correspondence dated October 26, 2008 re: Applications 2007-ZBA-03 and 2007-SUB-03. Staff Recommendation: Receipt and Refer to Staff for Inclusion in Report. b) Joanne Gates, President, Crime Stoppers, Simcoe, Dufferin, Muskoka, correspondence dated November 1, 2008 re: Proclamation Request, January, 2009, "Crime Stoppers Month". Staff Recommendation: Receipt, Proclaim, Post on Township's Website. c) Pitch-In Ontario, correspondence received October 31, 2008 re: Pitch-In Programs. Staff Recommendation: Receipt. Page 7 Council Meeting Minutes- November 12, 200$ 13. CONSENT AGENDA: (Cont'd) Motion No. C081112-18 Moved by Hough, Seconded by Allison Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Jane McCulloch, correspondence dated October 26, 2008 re: Applications 2007-ZBA-03 and 2007-SUB-03. Received and Referred to Staff for Inclusion in Report. b) Joanne Gates, President, Crime Stoppers, Simcoe, Dufferin, Muskoka, correspondence dated November 1, 2008 re: Proclamation Request, January, 2009, "Crime Stoppers Month". Received, Proclaimed, Pasted on Township's Website. c) Pitch-In Ontario, correspondence received October 31, 2008 re: Pitch-In Programs. Received. Carried. 14. COMMUNICATIONS: a) Marian Wild, Co-Convener, Homes for the Holidays 2008, correspondence dated November 4, 2008 re: Special Permission to Park on 112 Bay Street (North Side) during the Home Tour, November 15 & 16, 2008. Motion No. 0081112-19 Moved by Allison, Seconded by Hough Be it resolved that 1. The correspondence dated November 4, 2008 from Marian Wild, Co- Convener, Homes for the Holidays 2008, re: Special Permission to Park on 112 Bay Street (North Side) during the Home Tour, November 15 & 16, 2008 be received. 2. That the request for Ms. Wild to use the north side of Bay Street for participants to park during the tour of 112 Bay Street be approved. 3. That Ms. Wild be allowed to post signage on Bay Street accordingly. 4. That Ms. Wild notify all emergency personnel of the event. 5. And Further That the Director of Transportation and Environmental Services and the Chief Municipal Law Enforcement Officer liaise with Ms. Wild accordingly. Carried. Page 8 Council Meeting Minutes- November 12, 2008 b) Willma Bureau, Contracts & Collections Supervisor, Environmental Services, County of Simcoe, correspondence dated November 11, 2008 re: Bulky Item Collection. Motion No. C081112-24 Moved by Agnew, Seconded by Coutanche Be it resolved that 1. The correspondence dated November 11, 2048 from Willma Bureau, Contracts & Collections Supervisor, Environmental Services, County of Simcae, re: Bulky Item Collection be received. 2. And Further That the County of Simcoe be advised of the Township of Oro- Medonte's desire to continue with the bulky item collection. Carried. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17.IN-CAMERA ITEMS: Motion No. C081112-21 Moved by Hough, Seconded by Allison Be it resolved that we do now go In-Camera at 8:11 p.m. to discuss Property, Personnel and legal Matters. Carried. Motion No. C081112-22 Moved by Coutanche, Seconded by Agnew Be it resolved that we do now Rise and Report from In-Camera at 9:46 p.m. Carried. Page 9 Council Meeting Minutes- November 12, 2008 a} Jerry Ball, Director of Transportation and Environmental Services re: Property Matter (Unopened Section, Bay Street). Motion No. 0081112-23 Moved by Haugh, Seconded by Allison Be it resolved that 1. The confidential correspondence dated October 29, 2008 and confidential verbal information presented by Jerry Ball, Director of Transportation and Environmental Services re: Property Matter (Unopened Section, Bay Street) be received. 2. And That Council confirms that the road be constructed on the westerly side of Part 4, Plan 51 R-4441 from Ridge Road to the lands identified on Application 2007-8-17. Carried. Recorded Vote Requested Deputy Mayor Haugh Councillor Agnew Councillor Allison Councillor Coutanche Councillor Crawford Councillor Evans Mayor H.S. Hughes by Deputy Mayor Hough Nay Yea Yea Yea Nay Nay Yea b) Mayor H.S. Hughes, re: Property Matter (TRY Recycling). Motion No. 0081112-24 Moved by Coutanche, Seconded by Allison Be it resolved that 1. The confidential verbal information presented by Mayor H.S. Hughes, re: Property Matter (TRY Recycling) be received. 2. And Further That the Township of Oro-Medonte undertake, at its expense, the necessary zoning by-law amendment application. Carried. Page 10 Council Meeting Minutes- November 12, 2008 c) Mayor H.S. Hughes, re: Personnel Matter {Compensation and Performance Management}. Motion No. 0081112-25 Moved by Allison, Seconded by Hough Be it resolved that the confidential correspondence dated November ~, 2008 and confidential verbal information presented by Mayor H.S. Hughes, re: Personnel Matter (Compensation and Performance Management} be received and further that staff be authorized to proceed as outlined in the confidential correspondence dated November 7, 2008. Carried. d} Rabin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport). Motion No. 0081112-26 Moved by Coutanche, Seconded by Agnew Be it resolved that 1. The confidential email correspondence dated November 4 and 12, 2008, confidential correspondence dated November 3, 2008 from Aird & Berlis LLP, draft confidential correspondence dated November 11, 2008 and confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: legal Matter (Lake Simcoe Regional Airport) be received. 2. And Further That the Lake Simcoe Regional Airport is the Township of Oro- Medonte's priority project for the Building Canada Fund Program. Carried. e) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Request to Purchase Unopened Road Allowance, [15116 Sideroad between Line 9 and Line 10 -Hart]}. Motion No. 0081112-27 Moved by Hough, Seconded by Allison Be it resolved that the confidential correspondence dated October 29, 2008 and confidential verbal information presented by Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Request to Purchase Unopened Road Allowance, [15/16 Sideroad between Line 9 and Line 10 -Hart]} be received; and further that staff proceed accordingly as directed by Council. Carried. Page 11 Council Meeting Minutes- November 12, 200$ f) Scott Cowden, Director of Fire & Emergency Services re: Legal Matter (Report on Incident 2008FD00221). Motion No. C081112-2$ Moved by Agnew, Seconded by Coutanche Be it resolved that the confidential correspondence from Scott Cowden, Director of Fire & Emergency Services re: Legal Matter (Report an Incident 200$FD00221) be received for Council's information. Carried. 18. BY-LAWS: a) By-Law No. 2008-154 A By-law to amend the zoning provisions which apply to lands within Part of Block 104, Plan M-368, being RP 51 R-28724, Parts 11 & 14, and RP 51 R-18471, Part 1, Concession 7 (Ora) Township of Oro- Medonte, (2008-ZBA-12). Motion No. CO$1112-29 Moved by Allison, Seconded by Hough Be it resolved that a By-law to amend the zoning provisions which apply to lands within Part of Block 104, Plan M-368, being RP 51 R-28724, Parts 11 & 14, and RP 51 R-18471, Part 1, Concession 7 (Oro) Township of Oro-Medonte, (2008- ZBA-12) be introduced and read a first and second time and numbered By-haw No. 2008-154. Carried. That By-Law No. 2008-154 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 Council Meeting Minutes- November 12, 2008 b} By-Law No. 2008-155 A By-law to amend the zoning provisions which apply to lands within East Part of Lot 10, Concession 5 (Medonte), Township of Oro-Medonte, (Joe Jolie 2008-ZBA-O$). Motion No. Ct?81112-30 Moved by Coutanche, Seconded by Agnew Be it resolved that a By-law to amend the zoning provisions which apply to lands within East Part of Lot 10, Concession 5 (Medonte), Township of Oro-Medonte, {Jae Jolie 2008-ZBA-08) be introduced and read a first and second time and numbered By-Law No. 2008-155. Carried. That By-Law No. 2008-155 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-Law No. 2008-156 A By-law to amend the zoning provisions which apply to lands within Part of Lot 24, Concession 10, 551 Line 9 South (Oro), Township of Oro-Medonte, (RDR Marine Systems 2007-ZBA-08). Motion No. C081112-31 Moved by Hough, Seconded by Allison Be it resolved that a By-law to amend the zoning provisions which apply to lands within Part of Lot 24, Concession 10, 551 Line 9 South (Ora), Township of Oro- Medonte, (RDR Marine Systems 2007-ZBA-08) be introduced and read a first and second time and numbered By-Law No. 2008-156. Carried. That By-Law No. 2008-156 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 Council Meeting Minutes- November 12, 2008 d) By-Law No. 2008-157 Motion No. C081112-32 A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club far the 200812009 and 2009!2010 Seasons and to Repeal By-law No. 2007-134. Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs, Local Snowmobile Club-Orillia District Snowmobile Club for the 2008!2009 and 2009/2010 Seasons and to Repeal By- law No. 2007-134 be introduced and read a first and second time and numbered By-Law No. 2008-157. Carried. That By-Law No. 2008-157 be deferred until the Council meeting of November 26, 2008. Carried. e) By-Law No. 2008-158 Motion No. C081112-33 A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club for the 2008!2009 and 2009!2010 Seasons. Moved by Allison, Seconded by Hough Be it resolved that a By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs, Local Snowmobile Club-Sno Voyageurs Club for the 2008!2009 and 200912010 Seasons be introduced and read a first and second time and numbered By-Law No. 2008-158. Carried. That By-Law No. 2008-158 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 14 Council Meeting Minutes- November 12, 2008 f) By-Law No. 2008-159 A By-Law to Regulate the Removal and Piling of Snow Within the Township of fro-Medonte. Motion Na. C081112-34 Moved by Coutanche, Seconded by Agnew Be it resolved that a By-Law to Regulate the Removal and Piling of Snow Within the Township of ©ro-Medonte be introduced and read a first and second time and numbered By-Law No. 2008-159. Carried. That By-haw No. 2008-159 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. CONFIRMATION BY-LAW NO. 2008-153 Motion No. C081112-35 Moved by Nough, Seconded by Allison Be it resolved a By-Law to confirm the proceedings of the Council meeting held on Wednesday, November 12, 2008 be introduced and read a first and second time and numbered By-Law No. 2008-153. Carried. That By-Law No. 2008-153 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS Page 15 Council Meeting Minutes- November 12, 2008 22. ADJOURNMENT Motion No. C081112-36 Moved by Agnew, Seconded by Coutanche Be it resolved that we do now adjourn at 10:26 p.m. Carried. I l / ' Mayor, H S. `ughes ~r w .' '+ / /. ,.~^' i .. Cle , J. Douglas Irwin °~ ` Page 16 Council Meeting Minutes- November 12, 2008