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11 19 2008 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, NOVEMBER 19, 2008 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a) Sue Bragg, Gaviller & Company ~~P, correspondence dated November 7, 2008 re: 2008 Interim Audit. Staff Recommendation: Receipt. 6. COMMUNICATIONS: a) John Britten, President, Orillia District Snowmobile Club, correspondence dated November 10, 2008 re: Reconsideration of Fee. 7. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Coutanche, correspondence received November 10, 2008 re: 119th Annual Orillia District Chamber of Commerce Dinner, January 15, 2009, Fern Resort. b) Mayor H.S. Hughes, correspondence received November 12, 2008 re: OGRA/ROMA 2009 Combined Conference, February 22-25, 2009, Fairmont Royal York Hotel. c) Councillor Allison, Update on Poverty Reduction Workshop. d) Councillor Coutanche, re: Potential Buffer Zones for Hunting. 8. FINANCE AND ADMINISTRATION: a} Report No. TR 2008-024, Paul Gravelle, Director of FinancelTreasurerlDeputy CAO re: Statement of Accounts, Qctober 2008. b) Report No. ADM 200$-34, Doug Irwin, Director of Corporate Services/Clerk, re: Set Fines - To Regulate the Removal and Piling of Snow within the Township of Qro- Medonte, By-Law No. 2008-159. 9. TRANSPORTATION AND ENVIRONMENTAL SERVICES: a) Report No. TES 2008-10, Jerry Ball, Director of Transportation and Environmental Services; re: Streetlight General Tax Levy. 10. DEVELOPMENT SERVICES: a} Report No. DS 2008-79, Andria Leigh, Director of Development Services re: Homire Subdivision, Proposed Street Naming, Part of Lot 5, Concession 14 {Medonte), Township of Oro-Medonte. 11. EMERGENCY SERVICES: a) Report No. FD 2008-18, Scott Cowden, Director of Fire and Emergency Services re: Life and Disability Insurance for Volunteer Firefighters. 12. RECREATION AND COMMUNITY SERVICES: None. 13. IN-CAMERA: a} Andria Leigh, Director of Development Services re: Personal Matter (504 Line 12 South}. b) Paul Gravelle, Director of FinancelTreasurerlDeputy CAO, re: Legal Matter (Insurance Claim). c) Doug Irwin, Director of Corporate Services/Clerk, re: Personnel Matter (Compensation and Performance Management). 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 15. ANNOUNCEMENTS 16. ADJOURNMENT ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, November 19, 2008 6. COMMUNICATIONS: b) Darren Schmidt, Superintendent of Schools -Elementary, Simcoe Muskoka Catholic District School Board, correspondence dated November 14, 2008 re: Council Representation Requested, SMCDSB Orillia Area Elementary School Pupil Accommodation Review Committee Process. 7. REPORTS OF MEMBERS OF COUNCIL: e) Councillor Coutanche, re: Procedural By-Law Amendments. 13. IN-CAMERA: d) Mayor H.S. Hughes, re: Legal Matter (Lake Simcoe Regional Airport). e) Tamara Obee, Human Resources Officer, re: Personnel Matter (Director of Engineering and Environmental Services-Special Projects). ~I Caviller & Company ~~P -CHARTERED ACCOUNTANTS - Telephone 705/445-2020 Fax 705/444-5833 Email sbragg@gaviller.on.ca Township of Oro-Medonte 148 Line 7 S., Box 100 Oro, Ontario l_OL 2X0 Attention: Harry Hughes, Mayor Dear Mayor Hughes: Re: 2008 Interim Audit 115 Hurontario Street 3rd Floor, P.O. Box 130 Collingwood, Ontario L9Y 3Z4 November 7, 2008 Please Mark Your Repl For Th Attention Ofi S. E. Bragg, B.Q.A., ~A We recently completed our interim audit of The Township of Oro-Medonte for the year ended December 31, 2008. We did not identify any matters which require Council's attention. We were pleased to note that past recommendations have been implemented. The objective of an audit is to obtain reasonable assurance as to whether the financial statements are free of material misstatement, and it is not designed to identify matters that may be of interest to management in discharging its responsibilities. Accordingly, an audit would not necessarily identify all such matters. This communication is prepared solely for the information of Council and is not intended for any other purpose. We accept no responsibility to a third party who uses this communication. We would like to take this opportunity to thank Paul Gravelle and all of the treasury staff for their assistance and complete co-operation during our audit. Please feel free to call with any comments or questions a± your corneenience. Yours very truly CAVILLER & COMPANY LLP Per Q~..~j SEB/bc cc: Robin Dunn, CAO cc: Paul Gravelle, Treasurer Owen Sound ~>---_~°~~ Collingwood ~-~~~ z=-~~Wafkerton-~ ~ ~~~Meafor~ Orillia District Snowmobile Club Box 250 Orillia, ON L3 V 6K5 ~~ ~ November l0, 2008 ~ ls~~ NOV 1 2 2008 Dear Mayor Hughes and Council, I would like to start off by thanking you for your past support and co operation in working with the Orillia District Snowmobile Club. We received a call from. Shawn Binns on November St'' of Councils decision to charge our club ~ 500 far use of trails for the up coming snowmobile season. I am very concerned about this fee, as it was explained to me that this was for road damage at the rail bed road crossings. It was explained to Shawn that the damage is actually road wear. Snowmobiles are a licensed motorized vehicle in Ontario, crossing roads or even being on them is legal and that any `wear' should be recovered from the province. Snowmobiles purchase the same fuel and pay the same 14.1 cents per litre road tax as a car or truck. As you know our club promotes the safe use of snowmobiling in our area and encourages riders to use local services (gas, food, lodging, servicing), this is done to help our local businesses. We have many local businesses that are very supportive and grateful to the club. You should also know that it is very expensive for our club to maintain, service, sign and build trails in the area. These costs are always escalating. All our labour through the club is strictly volunteer. The (Jrillia District Snowmobile Club is asking you and council to reconsider the $ 500 fee. As a side note we would like to add that our club received a grant to do work on trai1201. This is the St'' line from Bass Lake Sdrd to Ingram Rd. VVe are using approximately X2,000 to brush along the ditch from Horseshoe Valley Road to the Copeland Forest. This will keep the snowmobiles off the dangerous roadway and put the trail into the cleared ditch. This is a project that we have been asking the roads department to do, but because of money or priorities has not yet been done. This is being done far us by the same contractor the township uses, McKerrol Excavating with approval from the road department. This shows the commitment our club has to the township and safer snowmobiling. Thank. you for your time. Any questions regarding this letter feel free to contact me. Yours truly, John Britten President Box 582 Orillia, ON ~3V 6H1 wwwsledorillia.com Home (705) 326-2130 Cell (705) 734-5551 NOV-14-2008 17:36 TOWNSHIP OF ORO-ME1X)NTE P.001~001 11/14/2008 16:44 7057229289 SIMC~OE h'NJSKOKA CDSB PACE 01/01 1 ~, ` - ...._ Srr~ae i-~vsxotu+ C~rttrr~ Dra~aucnr;ceroo~, Baaan Novemt~er 14, 2tli}8 Township of Oro-Medonte 148 Lino T South Oro, ON LOL 2X0 705 487 21 T1 Fax a87 0133 Email: infof~oro-medonfie.ce Simcae Muskoka Catholic Distzict School. Board 46 Alliance t3oukvard Bartle, Ct'ntanio, Canada j1,4~ 5~3 Tel 705.722.3555 Fu 705J27.6534 waR*.smcdsb.on,ca Gov i ~ 2~ OR4-MEC~CJNTE ] v~ RE: Council Reprecentatian Requested SMCDSS Orlllla Area Elementary School Pupil Accommodattan Review Committee Process Attn: Clark's Department The 3imcoe Muskoka Catholic District School Board Is seeking Council reprr~sentation for tt-e Drillia Area Elementary School Pups Accommodation Review Committee. Th~ Committee will meet re9ularty between January and June 2009. The details pertaining to this Committee are as foilaws: At the regular Board Meetlng of November 5, 2008, fine Board of Trustees approved the following recommendatic-n: 'that the Board approve the formation of a Pupil AcG~nmodation Committee for tho ortii~ Area Elementary Schools which will include Notre pane, Monsignor Lee, Guardian Angels, St. eemard's and Foley.' Tha Board's Pupil Accommodation Review Policy and Procedures LE-14 prescribe the study process that the OrUE"~a Area EI®mentary Area Review wdl follow, and Is based on the Ministry of Education's Guid~ines. This document, and other related, Is av~lable on the Simcoe Muskoka Catholic District School Board's web-site /www.smcdsb.on.ca). The Mandate of the Pupil pccommt-dation 1~ev~ew Committee {PAC) will be to study, report and make recommendations on accommodation options respecting the group of schools under review. Tha PAC wadi be responsible for the Generic School Valuation Framework, Public information and Community Consultation through Public Meetings, ark providing a final 5chooi Valuation Report with Recornm~dations(s) to the Board of Trustees. The Pupil Accommodation Review Policy provides for the fallowing membership on the PAC: • one or mare Trustees " aPRn3pri2~ta Board Staff * From oath affected school; * Tha school prindpal or designate * One teacher * One non-tea+~ing stsff member ' Three parents, one of whom wAil be the school council chair or designate " Representative from local parish (perish priest or represeMal3ve) * Municipal Councilor or delegate to be invited by the PAC * Meml~r of ttte Business Community bo be invited t?y the PAC At this time, eve ace seeking your membershtp on our PAC as a Council representative. Please contact me by November 17, 200$ in order to contiirn your membership, as we have a very detailed timeline to follow. On behalf of the Slmeoe Muskoka Catholic District School Board, wa appreciate your consideration and look forward to speaking with you. Yours truly, Darren Schmidt Superintendent of Schools -Elementary Our Vision: We are a faith filled Gefhofic lseming communFty dedicated to excellence TOTAL P.001 ~~ 119T" ANNUAL CHAMBER OF COMMERCE DINNER THURSDAY `1ANUAF2Y 1 5, 2^^9 FERN RE5^RT 3O0 SEAT LIMIT s "' . N°V ~°~~ ENTERTAINMENT ©~~'-c~ RSVP To KIM AT 326-4424 OR EMAIL KIMM@ORILLIA.COM "Fostering Prosperity for Your Business -Your Community" November 2008 EAIRMONT ROYAL YORK HOTEL TORONTO, ONTARIO ~ PAM, ~al' /94RYQ/`7iflCp~ OGRA/ROMA 2009 )b-I ~. ~~ r ~.t° ^'~~ ,~; _ ~~.~. .: COMBINED CONFERENCE ,a ~HA`~'~~ GOM[[~[G DOWN THE ROAD SPEAKERS ;~r,v~~r~~) ... ;±7 ,:: R'~`tlr ~ iiabb ~°^. a.. ~,~,i,.r, ~,.'»*'niWS4r''.°~4,;X ~5<<.. +; ;-^ i ~'i?-:: oc5vk .+Ar>Y=. ~r . . .~ .gyn. .,. ,q..;.. ~~'..+ Premier >~alton McG.~inty • Minister of Municipal Affairs and Housing, ~~• Minister of Transportation, the Hon. Jim Watson the Hon, Jim 13rad(ey • Minister of Agriculture, Food and Rural Affairs, ~~+ Minister of Energy ar,d In`rastrEicture, the Hon. Leona Dombrawsky the Non. t,rrorgr Srnrthe-man • Ontarit~ PC Leaderlohn Tory • nntario (>tDP Leader Noy^f,~rd Hampton Cdr. ('atrick Moore: Keynoi~e SpeQker A leader of rl;e international environmental. movement for mare than 30 years, Dr. Moore ' rrwea;s the rn~ths and misinformation that distort current environmental debates. He calls for ~ ~ ~:,,,e ~ to ~e discussed on the basis of accurate scientific data, a search for consensus and the ~~ creation of sustainable solutions. ~' .~;n ~nforr,~~~d, provocative speaker, Dr. Moore's presentations inspire new ways ofthinking about ~~ur environrn=r,tal challenges. WORKSHOPS ON THESE ISSUES AND MORE! ~~i•,~unicioal JrainS • r~.ccess~bility f Northern C~r~tari=a Re,:yc;ir,,; *:~~~,, ~:~-wast~_ and more Mu~+itipai :~ataW'c~rks ;~e,~C'aH.:S!-!~ i'<,.;R~ SU°~F~'TT~7 CHANGE) QUESTION BOX Chaired by Fred Dean, Municipal Solicitor, a pane! of experts will answer the tough ` questions! Thepanelwifl field questions on a variety of municipal issues.. ti'~IS°TEd~S' ~ORI~M Pre~~rineia! iVinist~ers will an~:werdelegates' questions atthe~009 Ministers` Forum! (1t11u1VI~1PA! C!ElEGATIOMS °t«~din~ =ai t~lii ~, c. ~~=> viii ~, ~~~~~t wi~i ~ rnunicipa! delegations during the conference. A farm requesting a meeting Nfit`? rrirrstries's~~i,1 bE avai#able through the OGI~Ran~ RC3MA websites in early December. BANQC~E3' EItiiT~~~'AINMENT ~~ ~ !~erek Edtivarc[!: is an award ~wir~r~irtg comedianwith backwoods humour delivered with a polished Style ,~r~d s'mpeccab}e timing. A profns~ionai comedian for the past 15 years, he creates enchanting tales ::~~sed on ever}'day subjects. ~.. z >~ NOTE: Conference program subject to change. ~h-3 OGRA/ROMA 2,009 COMB1nIED CON~'ER~NC HOUSING OPENS NOVEMBER 18 @ 9:OQ AM ,.~, .~~~, f ~ ~~.~.•,~~;~ ,:3,~~~~; } ROOMS ARE BLOCKED AT THE FOILCIWING HOTELS: ~ • Fairmont Royal York Hotel (main conference hotel) ~ Sheraton Centre Toronto ~~°r~, • Intercontinental Toronto Centre • The Strathcona Hotel To BoC-K A Roots: ` >ii Access the online housing reservation system through the OGRA and ROi~IIA websites, Oft +~ownioad the hor~si~~~ ~'° form from the OGRA or ROMA websites and fax or rr-ail the form to the housing bureau. You will not de able to kaaok '~ a suite using the online reservation system. CAN'T ACCESS THE INTERNET? Call 905-795-2555 after 9:00 a.m. on November 1&, X008 and a housing ur suite form ~r~rill be faxr~d to you. NOTE: The non-refundable cancellaton fee implemented in 2008 at the Fairmont Roya! York for conference ro>~m reservations remains in effect. This cancellation fee is in effect from the ±ime of booking. ~` For a schedule of hotel rates and additional accommodation instructions visit us onlin+~: www.ogra.org or www.roma.on.ca a LONG SERVICE AWARDS ~~~~-. mot, ~~ . ~ . x ;~.: -~ Ontario Good Roads Association is always proud to recognize employees who have ivc-.n long years of ~erurce In the cause of good roads. ELIGIB(L(TY REQUIREMENTS: Minimum oi' 3Q dears in the road industry em~.~ioyea in tF:e municipal;. p,~ovincia! and/or private sectors; retired from their em~l~yment or will be rc~rrin;; within ore year of th*a~~~9~nnr~~i 3 Conference; immediately previous or currenf emp4oyer is a member in good standing of OGRA. ~ ~ To nominate an eligible employee: Download the; E~ong Service Award C?uesti«ns~ai~•e ; rr~rr~ t}~e OGRA websit~: a;~d fax or mail the completed form to OGRA. Deadline for receipt of nominations is I>trnu~ry 30, ~t?D~. ~w-~rds v:~~i! k,~e presented at the Awards Luncheon on Tuesday, February 24, 2009 during the OGRr~JitOM~ Combll~ed Cc~r~f~t ;~+.:~. For more information contact Rayna Gillis: rayna~ogra.org or 905-795-2555_ ~,' E ~_,rDENT.OGRA 3tL ~,+ftcBfJ ice,} Cr~~~.~, REJMA ~GRA President David Leckie and ROMA Choir Belt Vrebasch look f:~r~rarrf to m~~e~f~q you ~~ f#re 20©9 06RA/ROMA Combrrred Conference. l s S a t ~b-y i~~ ~ ~. e Fi~'['N~~~1~I;~~h P~~l1L ~~\I'1°Ht~~NY f* Jsing r7oth ~, ~ ~r,, tF.~.n th~.~ Power ~ ;;~~.tian, became i7ypnr~tized with highly ^n'~~rr , ~~~ir~~~ ~~ ,rig,- Witn~~-, parti~ipantsfarget their names; perform music vi~'~ ,~, : , `~ i 3y" ~~,~ ~ ,r MTV '~ ~r .; became stuck to their seats or lose the ability to -~~t. This is the one f*~~ent ~~lhere 'r'OU iaF{E Tf~E ST~~R of the show! ~1'~ [ t `I"I:,l L ~~1I'C)1Z11 x,11 'vsJe would like to !n~z ~ ~ ,~~ ~u `a the fascinating wand of fine Icase leaf teas. Some of you may be fami(i<,. ~.; ith loose leaf teas, and for others this may be a .~holr new experience. Eittxer w 3y, sit back, relax, and take pleasure in a smooth cup of tea. ~orr~ C~o(ly P~;~kir7~~ (:.~ ,~ Heaving} is an ancient craft going back thousands of ;, ~ ~ ;~~,, wFen it ~~~as the ~ I i that a spirit lived in the cornfield. Ta preserve this ~~, ;~i ~t ~ arvest t~~e~e ~~,~~ ~~~sure the success of next year`s harvest, a corn dolly ..g- ~; ~~> .n ;,i,. ~ rr the spirC to rest in~ Today the earn dolly is a decorative symbc~t of peace n~d prosperity in the horYie throughout the year. ~~r~ ofifers a tnridr_ rarigc of well desif;rFed and functional home furnishing ~; ~aducts. The IKEA s'ory began m 293 in the small village of ~`~gunnaryd in ~~""~ ti ti -;. ~, wi~; a ~~ ler ;r~gvar K,~~~r,ar~td was just 27. Over six decades, EiCEA w€ nt ~ ~i~ ~ , ~' ~'~ern ~v_,. ~ ~ ~ ; being a major retail experience in 44 rount<<~~5 ~ ,ar~,rid. '~...Ifl~O ~..!I..~~.1~55,3 ~~[41~~3 ~_~(€~t~~~(.1~t1JtY Came and join thi~ ~ :-~ ~, ;flan fror~~~ west speaker Paul Zammit of Plant t/VOrld and plan your gardE=e i , f .~: ``ie ~~hr ,, arrives. Qiscuss your gardening ~ue~stiona and ron~;~ ~ ? i~. ,~: , ,,_ ~ ,~:Wal gardener and get the information 1 you r~._ed to 'rave the br.st ~rd~ n in ~, 7ur neighbaurhaad. F.,ri,,, , ,~7 ~: ~ „.~ptiri~aii -rrr~y of }hers ~~} n ~Ueries throughout the Museum, with ~, ~,~ : ~ ~ ~ e ~_,;v~ ~ a!~ ~ ins, there's something new ~« d~>co~~er ~~ v~ M v;ew the rVature ~f Diamonds exhibit... R1a .~ h ~~~ gem has ~iu~te ~~aptured tf7e imagir~atian of men and women :t history i~l. ~ ~~,monds. Nf:w discover this ante-in-a-lifetime glimpse _ ! ~ arad _ ~~r~~..~ i his'.ory of this most precious of gems, ~rantact t2a.,rr.a Gillis fer ~r~are information. ~ ~y, ; ~~ogra.arg ar 9t~~5-795-255~~ ^~10TE: t;ampanians' program subject to mange. l7ntario food Roads Association 6355 Kennedy Road, Unit 2 Mississauga, Q(~f C~~>- 2L5 TEL: 905-795-2555 Fax: 905-795-660 www.ogra.org 76-5 d ~ ,~ ~ ~ o ..Z _ ~ ~ c J C.) ~ N ~ _m O ~ H a ' ~ Y ;'- . ~ c Q ~ u u n n u n o 11 II ti ~ ~ ~ a ° ~ = o ® F ~° a a N W m j ~ N W Cn oa F~ ~, ~ Y ~ m ~ ~~ ~ Q a F ~ ~ ~ ~ o ? `a O @~ ~ ~ ~ ~ @? @7 c9 ~ ~ ~ ~' ~ ~ .~ ~ W ~ ~ ~i n ~ O ~ c `m O .N W ~ Q Y 4 M Q O :V a ~/ ~ '~ Z Q C.) Z ~ J O W O 'L~ ~ ~ LL U W a ~ Z ~o W O p ~ C~ (~ ~ ~ ~ 1- ~ Z W ~- Z N d ~ T m ~ W ~ p ~ ~- ~ ~ _ Q ~ ~ f V ~ ~ Q .~ W ~y a O 0 ~ W T V ~' N a H Q cy N 3 d ~ ~ N I.f. ~ N ~ '~ L = ~ T Q ~ ~ O U to C QJ GTS c a1 o C? '~ ~ "~ ~ c . 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Il ~ 4 ~ ~~ F;. `~=- rav~rNSHr~ aF aRa-nnEOanrrE ~~.~,~ ~ ~ ~~~ REPORT Report No. TR 2008-024 To: Committee of the Whole Prepared By: Janice MacDonald Meeting Date: November 19, 2008 Subject: Motion # Statement of Accounts - Roll #: October 2008. R.M.S. File #: RECOMENDATION(S}: Requires Action For Information Only It is recommended that: 1. That Report No. TR 2008-024 is received. 2. The accounts far the month of October 2008 totalling $ 2,973,912.07 are received. BACKGROUND: Following is the statement of accounts for the month of October. Batch No. Date Amount Cheaue Resisters: AC00511 Oct. 01, 2008 139,407.02 AQ00386 Oct. 03, 2008 1500.00 AC00512 Oct. 08, 2008 1,313,482.65 AC00513 Oct. 15, 2008 182,568.29 AC00514 Oct. 22, 2008 649,590.27 AQ00387 Oct. 23, 2008 17,201.05 AC00515 Oct. 29, 2008 439,483.27 Payroll: PR00325 Oct. 11, 2008 113,780.80 PR00328 Oct. 25, 2008 110,370.05 $ 2,743,232.55 $224,150.85 TREASURY Report Na. 2008-024 November 19, 2008 Page 1 of 2 Credit Card Resisters: AE00138 Oct. 23, 2008 50.00 AE00139 Oct. 23, 2008 200.00 AE00140 Oct. 23, 2008 147.00 AE00141 Oct. 23, 2008 371.53 AE00142 Oct. 23, 2008 537.88 AE00143 Oct. 23, 2008 3,943.86 AE00144 Oct. 23, 2008 50.00 AE00145 Oct. 23, 2008 826.93 AE00146 Oct. 23, 2008 401.47 $6,528.67 Total $2,973,9'12.07 ATTACHMENTS: Cheque registers. CONCLUSION: That the accounts for the month of October are received. Respectfully submitted: ~~ ,. ~. ~- ~ ~ ~ ~`,~ '~. Janice a cDonald Senior Revenue Clerk C.A.O. Comments: C.A.O. Approval: Date: TREASURY November 19, 2008 Report No. 2008-024 Page 2 of 2 REPORT , ( '~"' ~ "~ t _ 1'.4}lire' ~~s'td;` £:<', ~ ~iP. i f :t;, Report No. To: Prepared By: ADM 2008-034 Committee of the Whole Doug Irwin, Director of Cor orate ServiceslClerk Meeting Date: Subject: Motion # November 19, 2008 Set Fines - To Regulate the Removal and Pilin of Snow Roll #: g within the Township of Oro- R.M.S. File #: Medonte, By-Law No. 2008-159 RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That Report No. ADM 2008-034 be received and adopted. 2. That the set fines related to By-law No. 2008-159, To Regulate the Removal and Piling of Snow within the Township of Oro-Medonte be established and approved as follows: Item Short Farm Wording Provisions Creating or Definin Offence Set Fine 1 De osit snow on munici al ro ert 1.1 $100.00 2 Obstruct hi hwa or sidewalk with snow 1.2 $100.00 3. And Further That the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. BACKGROUND: Township of Oro-Medonte By-law No. 2008-159, "A By-Law To Regulate the Removal and Piling of Snow within the Township of Oro-Medonte", was passed on November 12, 2008. ANALYSIS: Attachment #1 to this report identifies the recommended set fines for offences under the provisions of the new By-law. Corporate Services November 19, 2008 Report No. ADM 2008-034 Page 1 of 3 FINANCIAL: Not Applicable. POLICIESILEGISLATION: • Provincial Offences Act, as amended. • Township's By-law No. 2008-159. CONSULTATIONS: • Chief Municipal l.aw Enforcement Officer. ATTACHMENTS: 1. Proposed Set Fines far Offences - By-law No. 2008-159. CONCLUSION: It is recommended that the set fines related to By-law No. 2008-159, To Regulate the Removal and Piling of Snow within the Township of Oro-Medonte be approved. Respectfully s bmitted: J. Douglas Irwin C~irector of Corporate Services/Clerk C.A.O. Approval ! Gommertts: ~. Corporate Services November 19, 2008 Report No. ADM 2008-034 Page 2 of 3 Attachment #1 to Report ADM 2008-34 By-law No. 2008-159 To Regulate the Removal and Piling of Snow within the Township of Oro-Medonte Item Short Form Wording Provisions Creating or Definin Offence Set Fine 1 De osit snow on munici al roe 1.1 $100.00 2 Obstruct hi hwa or sidewalk with snow 1.2 $100.00 NOTE: The penalty provision for the offences indicated above is Section 2.1 of By-law No. 2008-159. Corporate Services November 19, 2008 Report No. ADM 2008-034 Page 3 of 3 ~r 1ou~r~~lrt~ ~f REPQRT '~'.~-'~` Pr~~-~rrd .Heritage, Exciting Future Report No. To: COMMITTEE OF THE Prepared By: TES2008-10 WHOLE Lisa McNiven Meeting Date: Subject: Motion # November 19, 2008 Streetlight General Tax Levy Roll #: R.M.S. File #: T01-4911 v-013 RECOMMENDATION(S): Requires Action }( For Information Only It is recommended that: 1. THAT Report No. TES2008-10 be received and adopted. 2. AND THAT the streetlight operating costs be added to the general tax levy. BACKGROUND: At present, the Township of Oro-Medonte has forty-five (45} locations throughout the municipality that have streetlights. In thirty-five (35} of these locations, the hydro utility costs and repair costs are charged on a user-based system to the residents that live within close proximity to the streetlight system. The annual rates currently vary by system between $11.00 and $105.00, depending on location and number of users. The operating costs for the remaining ten (10} locations are paid through the general tax levy. ANALYSIS: There are 2,082 units being charged for streetlights, generating an approximate annual revenue of $84,000.00. The 2008 budgeted operating costs for the streetlights was $77,244.00. In January of 2008, the thirty-five (35} streetlight systems had a total reserve fund amounting to $90,228.00. Transportation and Environmental Services November y 9, 2008 Report No. TES2008-10 Rage 1 of 3 Currently, the Township maintains and tracks a separate set of accounts for each of the forty-five (45) locations. In 2000, Council adapted a streetlight policy for the installation of new streetlights, requiring that new lights installed in subdivisions, or at the entrance to subdivisions, be paid far through user fees. The policy goes on to state that streetlights installed at the intersections of Class 1, 2 or 3 roads, are for the good of the general public and operating costs are to be paid through general taxes. Staff are recommending removal of the streetlight user-pay system for the fallowing reasons: Streetlights in all areas provide benefits to the general travelling public. For example, streetlights in Shanty Bay, Hawkestone or Horseshoe Valley provide for improved safety to more than just the residents of those areas. Vehicles travelling along the Ridge Road, or accessing the boat ramp in Hawkestone, also benefit from the lights. Pedestrians and cyclists from nearby streets that do not have streetlights (e.g. Lakeshore and Harbourwood) often choose to walk within the lit subdivisions. As many of the Township parks are located within areas that have streetlights, park users who travel to and from the parks also benefit. FINANCIAL: The current operating expenses represent approximately $77,000.00. This total cost would be offset by the use of the existing reserve funds for the streetlights by $28,000.00, which could be used to fund repairs and general maintenance costs. The remaining $49,000 added to the general tax levy represents approximately a 0.5 increase in the general tax levy. Upon depletion of the existing reserve funds, a further review of capital reserve fund needs would have to be examined as part of the new Public Sector Accounting Board (PSAB) requirements. POLICIESILEGISLATION: CONSULTATIONS: Paul Gravelle, Treasurer Keith Mathieson, Director of Engineering and Environmental Services Township of Essa Township of Springwater Transportation and Environmental Services November 19, 2008 Report No. TES2008-10 Page 2 of 3 ,. ATTACHMENTS: CONCLUSION; It is recommended that the streetlight operating costs for the Township be added to the general tax levy. Respectfully submitted: Lisa McNiven, B.Sc., C.E.T. Manager of Engineering and Environmental Services SMT Approval 1 Comments: ~ C.A.O. Approval /Comments: Transportation and Environmental Services November 19, 2008 Report No. TES2008-10 Page 3 of 3 ~`` ~ TQVIlN~N1P QF QRC?-MEDONTE d T ~ REPt~RT Report No, To: Prepared By: DS 2008-079 Committee of the Whale Steven Farquharson Intermediate Planner Meeting Date: Subject: Madan # November 19, 2008 Hamire Subdivision, proposed Street Naming Part of Let 5 Roll #: , , Concession 14 (Medante) R.M.S. File #: D12 05050 RECOMMENDATION(S): Requires Aetion~ For Information Only It is recommended: 1. That report No. DS 2008-079 be received and adopted. 2. That street names "Galrich Court" and "Herrington Avenue" be assigned to the Homire subdivision, Part of Lot 5, Concession 14 (Medonte), Township of Oro- Medonte. 3. That the Clerk bring forward the appropriate by-laws for Council's consideration. BACKGROUND: The subject lands are located south of Warminster Sideroad and east of Highway No. 12 as noted on the attached maps. It is noted Council approved an extension to the draft approval for this plan of subdivision on February 27, 2008. The developer has been actively working toward the fulfilling the provisions for the street naming policy. The plan depicts 28 residential lots as well as an open space black and a stormwater pond on a 21.1 hectare (52.2 acres). This is the developer's third proposed street name for the subdivision. The applicant. has had Humours submissions far consideration by the Township. However, the proposed names that met the Township's street naming policy had conflicts with surrounding municipalities or with internal departments and therefore the proposed names of Galrich Court (Street A) and Herrington Avenue {Street B) have been submitted for consideration. ANALYSIS: In considering proposed street names, the Township of Oro-Hedonte has the foNowing Street Naming Policy in place: When naming or changing street names in the Township, consideration be given to one of the following: a. A historic name which once identified the location; b. The surnames of local pioneer families in the immediate vicinity; c. Any prominent geographic, natural or practical feature which makes the location unique or identifiable; DEVELOPMENT SERVICES November 19, 2008 Report No. dS 2008-079 Page 1 of 5 d. The names of local servicemen who made the ultimate sacrifice; e. The names of prominent former residents who contributed to the bettermen# of the Township through their community involvement, athletic or business achievements. 2. Where there are two ar more proposed street names in a new development or plan of subdivision, at least ane street name will have regard to the above criteria and the developer be encouraged to research the following resources: a) Oro-Medonte Historical Association; b) Simcae County Histarical Society c) Simcae County Archives & Township records (i.e. assessment rolls, historical publications); d) Racal Registry Office (former land ownerships). 3. All proposed new street names shall be circulated to internal departments for review and comment prior to Council approval. 4. The duplication of street names used in adjacent municipalities shall be minimized as not to conflict with emergency response addresses. Circulation of proposed new names will be made by the Township to the neighbouring municipalities for comment when deemed appropriate. 5. A report will be submitted to Council for the approval of the proposed names. The developer is proposing to have ane main access road into the proposed plan of subdivision. Originally, the developer submitted a list of proposed street names that the Fire Department had concerns related to mispronunciation or incorrect spelling such as "Rix Road" and "Ponytrail Way". As a result, the developer had contact the Historical Society for a list of potential names that could be used. One of proposed the street names was Russell Hill Road, which is in relation to the name of the owner (Russell Moon) of the earner store along Warminster Side Road which was destroyed by a fire and rebuilt in 1890. One of the other proposed street names was Campbell Drive, which was named after Father Campbell, who was a pastor and under his leadership the Scared Heart Church was. built, and dedicated on July 8, 1883. However, bath of these proposed names either duplicated or closely resembled names in surrounding municipalities and therefore was eliminated. After this submission, the developer submitted a list of possible names including Homire Road, Galrich Court, Greenrich Avenue, Pine Meadows Dril~e, Herrington Avenue, Vanphia Raad, Highland Court and Riverdale Drive. After these proposed street names were circulated to both the internal departments and surrounding municipalities only Galrich Court and Herrington Avenue had no conflicts. Therefore, these are the names that the applicant wishes far consideration by Council The proposed street names of "Galrich Court" (Street A) and "Herrington Avenue" (Street B) on Attachment Two, do not meet the Township's street naming policy. However, staff are of the opinion that the applicant has gone through the necessary process for proposed street names but has incurred a number of conflicts with internal departments and the surrounding municipalities. Therefore, it is recommended that the street names of "Galrich Court" and "Herrington Avenue" be assigned to the Homire subdivision. If approved, these street names will fulfill one of the developer's draft plan conditions. FINANCIAL: NIA DEVELOPMENT SERVICES November 19, 2008 Report No. DS 2008-079 Page 2 of 5 Pt3IvIG1ESI~EGIS~ATIC3N: The Township of Oro-Medonte street naming policy CQNSU~TATIONS: Surrounding municipalities and internal staff ATTACHMENTS: attachment #1 -Location Map Hr~acnment ~~ - context nria GONCLUSIQN: The proposed street names do not comply with the Township's street naming policy howeverthe Township did not receive any potential conflicts with the proposed name, therefore staff recommend that the proposed names be assigned as outlined above. Respectfully submitted: ~- Steven Farquharson, B.URPL Intermediate Planner Reviewed by: -~-- s Glenn White, MCIP, RPP Manager, Planning Services ~MT Approval /Comments: C.A.Q. Approval /Comments: DEVELQPMENT SERVICES November 19, 2008 Report No. DS 2008-079 Rage 3 of 5 ~TT~ex~~~~~T #~ Location Map _; r ~_ .~ '' 3 3 ~I { i f ~ E I ~Cy~_ E J ~ I~ EIS ~I~! T ~ [ ;~~ ~- << %h ~~ ~ 3 ~...~ ~ ~ ~'w'~'7~~ I~~~ 1 _, ~.~. -- - ------~i ~~~ - ,t yn~RR tR t,t~+ T~ t+Y.P'1 R N[ I ~I ilTE R. i~~~ i ~ ~ ~ ~ t4. 1 5 ,,.~ ,,, 1 ~ ~~~~~ _..r_ .... ........... .._.~~ ..... ~ ~ ~h ;. - ~, ~_ -rte ~' ~~ - -- --' '' ~ :~~ } ` ~ I `~~, ~ [ i ~ ~ [ € ~,,,- ~'~-- i r;, , i C;- ' `' ~ `~I , ~ ') '~ ~ t1 } ~~~'1 ~''~` `,~:, i 5~ '~;t {~ ~%~~ I C- ~~~ ~ ' ~ ~~ ~5 ~4; .,` i4 i, 5. iy __ i ~ ~ `also 1ao say €,~ ss© ® SU~iJE~T t_t~,r1C~~ '.. h~Reters ~_:~ DEVELOPMENT SERVICES November 19, 2008 Report No. DS 2008-079 Page 4 of 5 ATTACHllTT:NT #2 Context Map - _.. GI ~ ,, - - ~_~ _~ i ;~~ ~ ~ ~ ~ .~ F ~~ ` _~ 3;f l I ~kk ~ I °;___ } 4 o ~ ~ i ~~ ~ I 28 ?"~ Y6 '_ x ~ ~ STREET "A" a ° ~ s ~ ° _ I s ~ ~~ rS~I y '~ m Y I~ ~~ s e i ~ e~ P ~ ~ -~ I aureE ss ~-~ ~ _ ______ - ~ I I' Lf ~' W I k4 ° v R ID " --y a .~,. a w ~ ~ 6 ~; __ _~_ x~ ~ m a ~I -Y ~ .~ ~ ~ s ~ ; m {' }}}}---- - ~ ~I~i o ~_ ~ ~ ! ~ ;._ _ ~ i ! -- ~ -~ ~~ , ROAD AL1G%ANCE 9FTx'EEN T01~NGHtF'«° OF MEBONPE & ORill1A 2 s ~ i~~ I ~~~ « 3 ~ ipB es a ~~~~°` ps~bf ~Pz ~~.~ ~ ( r~d~m 6 e e pp ppI A 99pp F t 11 2l~ @~~b ~~_ f i~ ~ [R 5 ~nd~ ~~S p~~~ ~~I ~ t #~,Y. C i C ~~€ ~ ~ 6 ~ ~a ~ ii , .155 YYYY k O q i' $1~ S ~ L 9 ~~ i1 ~' §~~! 4'~ Oysn N 6y~ ~ I x ~~', i ~ DEVELOPMENT SERVICES Report No. DS 2008-079 November 19, 2008 Page 5 of 5 ,, „ ,, - 'r s ,; ~ , REPORT ~ ~"--- ~ -~ Y At S C ja{ ,{{{ a-.r riri ~:'t `s t>1 da'; 1..+, ~' ~'t'rifdtr.. Report No. FD 2008-18 To: Committee of the Whole Prepared By: S. Cowden, Director Meeting Date: November 19 2008 Subject: Motion # Life and disability insurance Roll #: for volunteer fire fighters R.M.S. File #: RECOMMENDATIONS}: Requires Action For Information Onlyo It is recommended that: 1. That report FD 2008-18 Life and Disability insurance for volunteers be received and adopted; 2. That the Township increase the level of Life and Disability Insurance as outlined in Report FD 2008-19 BACKGROUND: The Life and Disability Insurance policy far our Fire Fighting staff renews on December 1St of this year for the 2009 budget year. For the past 8 years, the Township has purchased an insurance policy from Volunteer Firemen's Insurance Services that provides financial benefits to the estates of our fire fighters should they lose their lives in the service of the community. We also purchase dismemberment and disability benefits to provide financial assistance if they should be injured or permanently disabled while working for us. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date November 19 2008 Report No. FD2008-18 Page 1 of 4 .~ Table No. 1: Current Life insurance program for Qro-Medonte Fire Fighters Coverage Type Coverage Description Loss of Life $150,000 Accidental Dismemberment $150,000 Disabili first 4 weeks $300/wk Disabili after 4 weeks $9001wk Annual Cost to the Tw $9,390 Covers all 153 members a rox. $61 O tions available to members 24 hour coverage upgrade As above Covers member 2417/365 while off duty. Costs each member $85/ r. 24 hr Family Coverage Provides limited benefits to Fire fighters' famil members. Costs member $128/yr. ANALYSIS: We have been purchasing insurance to provide protection to our fire fighters and their families should they be injured ar worse while in the service of the community. The services provided by the Department, even with all safety equipment and training that we provide, have a degree of risk above what most individuals face in their day-to-day lives. In North America, aver 120 Fire Fighters are killed annually in the line of duty. Fire fighters are paid approximately $16.30 per hour of work. The current insurance premium is approximately $61 per person. Fire fighters receive no medical, dental or other benefits from the Township. Our Fire Fighters, like all workers in Ontario, are covered by the Worker's Safety and Insurance Board, [WSIB] and would be covered through this for any on-duty injury. For comparison purposes only, the table below compares the insurance coverage we provide to our full-time staff receive to the coverage provided to our volunteers. FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date November 19 2008 Report No. FD2008-18 Page 2 of 4 Table 2: Comparison of current life insurance programs Benefit Full time Staff Volunteer FF's Life Insurance 4 times salary- $150,000 $400,000 max Accidental death & 2 times salary- $150,000 dismemberment $100,000 max Hos ital Medical Insurance Provided Nat ravided Prescri tion Dru s 100% Not ravided E e lasses $300 er ear Not ravided Short term disability 75% of salary-max of $300 per week first 4 $8,000 er month weeks Long term disability 75% of salary-max of $900 per week-$3870 per $8,000 per month month Spouse and child insurance Spousal-$10,000 and Optional-Purchased by $2,500 for each staff. Premium of $128 de endant child er famil /ear We are determined that answering the call of the Fire Department does not adversely risk the financial safety and security of our Fire Fighters. In the past two years, the Department has had only one on-duty injury. In that instance, the Fire Fighter was injured while on duty for us and as a consequence, missed 7 months of work before being able to return to his regular job. These instances concern us in that an employer is not obligated to retain the position for an individual who is not injured while at work for that employer. Table 3: Proposed changes for Fire Fighter's Insurance Benefit Current Covera a Pro osed Covera e Life Insurance $150,000 $200,000 Accidental death & $150,000 $200,000 dismemberment Short term disabilit $300 er week first 4 weeks $500 er week first 4 weeks Long term disability $900 per week-$3870 per $1000 per week-$4330 per month month Optional extension of $85 per year $110 per year insurance to 24 hour Covera e Optional Spouse and child $128 per year $165 per year insurance [includes 24 hour Covera e, above] Annual Cost to the Tw $9,390 $11,825 I'~, Cost per Fire Fighter $61 $77 FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date November 19 2008 Report No. FD2008-18 Page 3 of 4 FINANCIAL: ~I $2,435 increase from 2003 budget; Total of $11,825 from the proposed 2009 budget. POLICIES/LEGISLATION: Collective Agreement between the Twp. of Oro-Medonte and CUPS local 2380 200$- 2011. CONSULTATIONS: Brian McGrath Insurance Brokers Deputy Fire Chief Murray CAO Dunn ATTACHMENTS: None. CONCLUSION: Our volunteer Fire Service is a major financial benefit to the community in terms of providing services to the community and in terms of the low level of costs when compared to providing services using full-time personnel. Ensuring that these volunteer staff are properly protected in the event that they're injured while at work for us so that they and their families do not face undue financial risk or burden is a common sense approach to this challenge. Respectfully submitted: .~-- i' . ~- ~. Scott P. Cowden Director of Fire and Emergency Services C.A.O. Approval l Comments: FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date November 19 2008 Report No. FD2008-18 Page 4 of 4