2008-140 Authorize the Execution of an Agreement between the Township of Oro-Medonte & Don Woodrow for Snow Removal••'i • • • i •'• !•
By -Law No. 2008 -140
Being a By -Law to Authorize the Execution of an Agreement Between
the Township of Oro - Medonte and Don Woodrow
For Snow Removal at O.P.P. Building, Horseshoe Valley Fire Headquarters and
Lohuaru Trail Parking Lot (Tender PW2007 -17).
WHEREAS the Municipal Act, 2001, S.Q. 2001, c.25, Section 224, as amended, states
that it is the role of Council to ensure that administrative practices and procedures are
in place to implement the decisions of Council;
AND WHEREAS Council for The Corporation of the Township of Oro- Medonte declared
the successful bidder of Tender PW2007 -17 to be Don Woodrow;
AND WHEREASE Council deems it expedient to enter into an agreement for Contract
No. PW2007 -17, for the removal of snow at the O.P.P. Building, Horseshoe Valley Fire
Headquarters and Lohuaru Trail Parking Lot, with Don Woodrow;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
THAT the Mayor and Clerk be authorized to execute the Agreement for Contract
No. PW2007 -17 attached hereto as Schedule "A" and forming part of this By-
Law.
2. THAT this by -law shall take effect on the final passing thereof.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 22 ND DAY OF
OCTOBER, ii:
Mayor, H.S. Hugh
imalpilgiiji .
Schedule "A" to B y-
Law No. 2008 - 140``.
TENDER FOR THE
TOWNSHIP OF ORO- MEDONTE
CONTRACT NO. PW2007 -17
TENDER CLOSING DATE IS 12:00 NOON ON FRIDAY, NOVEMBER 2, 2007
(Lowest or any tender not necessarily accepted)
Tenders will be opened at the Administration Centre on Friday, November 2, 2007 at 1:00 p.m.
This tender is general in nature. The actual works to be done, or materials purchased, will be
administered by the Public Works Department as tendered. Please provide all the
documentation required for each form.
Tenders will be awarded on an individual basis for each location listed.
Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. PW2007-17"
and addressed to Doug Irwin, Clerk, Township of Oro-Medonte, Box 100, ORO, Ontario LOL 2X0.
If tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of
Oro-Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0.
For further information, please contact.
Jerry Ball, C. R.S.S.
Public Works Superintendent
Township of Oro-Medonte
Telephone: (705) 487-2171
K
CONTRACT NO. PW2007-17
n NOTICE TO BIDDERS:
1. The Contractor is to bid on the removal of snow at all or individual locations listed herein.
Municipal staff will monitor this operation.
2. This tender is a seasonal contract from November 1, 2007 to April 15ffi of each season.
The Township reserves the right to terminate this contract upon thirty (30) days notice, or
as decided by the Township.
3. Quoted rices on the Form of Tender are for the seasons beginning November 1, 2007 to
April 1; R
of each season, inclusive, and include all applicable taxes.
4. Payment by the Township will be as soon as possible after submission of monthly
invoices from the Contractor.
5. The Contractor shall maintain a log of all work carried out for the contract, specifying
date, time, road location and conditions, and shall make this available to the Township
upon request
6. The lowest or any tender not necessarily accepted. The Township reserves the right to
accept different tenders for each of the specified areas of this contract.
7. The Contractor shall furnish the Township with evidence from the Workplace Safety and
Insurance Board saying that all dues and assessments payable under the Workplace
Safety and Insurance Act, 1998, with respect to his employees or operations, have been
complied with.
8. The Contractor shall abide by the requirements of the Occupational Health and Safety Act
and Regulations, and any other government regulations pertaining to the work carried
out.
Should the Contractor be in contravention of the above, all the work on the project shall
cease immediately and remain stopped until adequate corrective measures have been
undertaken. The decision of the Public Works Superintendent or his Representative shall
be final in this regard, and the Contractor will immediately take action.
The Contractor shall indemnify and save harmless the Corporation in respect to all
charges, costs, expenses and claims, whatsoever, in connection with this Contract No.
PW2007-17.
9. This "Notice to Bidders" must be signed by the Contractor and submitted with his tender
as an indication that the terms contained therein are acceptable to him.
Signature of Contractor
TENDERING REQUIREMENTS
Basis for Reiection of Tender.-
Tenders may be rejected for any of the following reasons:
a) Bids received after closing date;
b) Bids received on other than the tender form supplied;
c) Bids not completed in ink or by typewriter;
d) Incomplete bids (all items not bid);
e) Qualified or conditional bids;
f) Bids not properly signed and sealed.
Liability Insurance:
The Contractor shall take out, and keep in force until the date of acceptance of the entire work
by the Municipality, a comprehensive policy of public liability and property damage insurance
acceptable to the Municipality, providing insurance coverage in respect of any one accident to
the limit of at least $2,000,000.00, exclusive of interest and cost, against loss or damage
resulting from bodily injury to, or death of, one or more persons and loss of or damage to
property and such policy shall name the Municipality as an additional insured thereunder, and
shall protect the Municipality against all claims for all damage or injury, including death, to any
person or persons and for damage to any property of the Municipality or any other public or
private property resulting from or arising out of any act or omission on the part of the
Contractor or any of his servants or agents during the execution of the Contract, and the
Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality
before the work is started.
r,
LOCATIONS:
1. Oro-Medonte Administration Centre - 148 Line 7 South
2. Oro-Medonte Community Arena - 71 Line 4 North (Hwy. #11 and Line 4 North)
3. Oro-Medonte O.P.P. Building - 3331 Line 4 North
4. Oro-Medonte - Moonstone Fire Hall - 5568 Line 7 North
5. Oro-Medonte Horseshoe Valley Fire Headquarters - 3375 Line 4 North
6. Oro-Medonte Lohuaru Trail Parking Lot - 3329 Line 4 North
7. Fire and Emergency Services Water Storage Tanks:
a) 2525 Bidwell Road (see attached map)
b) 2A Martinbrook Crescent (Martinbrook Subdivision) (see attached map)
c) 28 Lauder Road (Edgar Estates) (see attached map)
TERMS AND CONDITIONS:
1. a) Snowfall, which has accumulated to two (2) inches or more in the parking and driveway
areas and two (2) inches or more on all sidewalk areas, which include the front, side and
back sidewalk areas of the Oro-Medonte Administration Centre, must be cleared by 7-00
a.m., seven (7) days a week. Sidewalk areas, where applicable, must be cleared by hand
or snow blower. All sidewalk areas must be salted, as required.
b) Snowfall, which has accumulated to two (2) inches or more in the parking and driveway
areas for all locations and two (2) inches or more on the sidewalk areas of the Oro-
Medonte Community Arena, must be removed by 5:00 a.m., seven (7) days a week.
2. The successful tenderer will be responsible for knowing the boundaries of the areas to be
plowed and will be responsible for any damage to curbing, light standards, or other
permanent objects outside of those areas.
3. In the event that snow builds up excessively in areas where piled, the successful tenderer
will be required to remove it at his own expense. An banks at the entrance to areas to be
plowed, must be kept at a height so as not to obstruct view of traffic using main roads or
entranceways.
4. The period of the contract shall be generally from November 1, 2007 to April le of each
season.
61
CONTRACT NO. PW2007-17
TENDER FOR SNOW REMOVAL
ORO-ME
ADMINISTRATION DONTE 1 $ $ CENTRE I $ 1 $
Note: Area cleared by 7:00 a.m.,
seven (7) days a week, four (4)
door entranceways, entire
parking lot and driveways, and
all sidewalks
)NTE COMMUNITY 1$ $ $ I $
ARENA
Note: Area cleared by 5:00 a.m.,
seven (7) days a week, entire
parking lot and driveways,
entranceway, and barriers by
Olympia doors to be moved and
replaced with each plow
ORO-MEDONTE O.P.P. BUILDING
$ 3- (o 0
$ 0
$
$
(driveway parking lot & sidewalk)
ORO-MEDONTE MOONSTONE
$
$
$
$
FIRE HALL
(driveway parking lot)
ORO-MEDONTE HORSESHOE
VALLEY FIRE HEADQUARTERS
$
`7 f -�
$
FC)
$
(driveway parking lot)
pItAk-il
ORO-MEDONTE LOHUARU
$
$
$
$
TRAIL PARKING LOT
(driveway parking lot)
FIRE AND EMERGENCY
SERVICES WATER STORAGE
TANKS
- 2525 Bidwell Road (driveway)
- 2A Martinbrook Crescent
$
$ 0� (a-
$
$
$
$
$
(driveway)
- 28 Lauder Road (driveway)
$
$
1$
$
G.S.T.
$
TOTAL TENDER 1$
R.
G. S. T. No.
Signed at the of - 0���� in the
County of this day of 2007.
Signature cat' Contractor or
Witnesses and Position Held
D 6 A( w o o Df� 0 c,,) -- Y 3 5 -. ;-7 3'S
362- g �. 6 Alo- A �AAl 6,6, A � �
Name, Address and Telephone No. of Person d 1
To be Contacted Regarding Information and /or
Performance of the Contract
7
CONTRACT NO. PW2007-17
List equipment which will be used to complete the work required by this contract State the
Make, Type, Year and Plow Size:
U
�) /Y-A (U) (� ,>- d, V-610
Name of Firm
Address
?35---5- T-3
Telephone No.
Name of Firm Representative
Signature
U-0
Title
Date
AGREEMENT - TOWNSHIP OF ORO-MEDONTE
This Agreement made, in duplicate, this day of 2007.
1-:J*MY-14Z
of the
in the
District or County of
and the Province of Ontario;
Hereinafter called the "Contractor"
- and -
Hereinafter called the "Municipality"
WITNESSETH that the Party of the First Part, for and in consideration of the payment or
payments specified in the tender for this work, hereby agrees to furnish all necessary
machinery, tools, equipment, supplies, labour and other means of construction, and to the
satisfaction of the Public Works Superintendent or his Representative, to do all the work
specified and to complete such works in strict accordance with the plans, specifications and
tender thereof, which are identified and acknowledged in the schedule of provisions, plans and
specifications and conditions attached to the tender and all of which are to be read herewith and
form part of this present Agreement as fully and completely to all intents and purposes as
though all the stipulations hereof have been embodied herein.
DESCRIPTION OF WORKS:
To supply snow removal to the locations specified on Page 5 of this Contract No. PW2007-17
within the Township of Oro-Medonte.
IN CONSIDERATION WHEREOF said Party of the Second Part agrees to supply to the
Contractor for all work done, the quoted prices on the tender.
9
The Contractor agrees that such monies may be deducted from any monies due the Contractor
on any account whatsoever.
IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor
for all work performed, the unit price on the tender.
This Agreement shall ensure to the benefit of and be binding upon the heirs, executors,
administrators and assigns of the parties hereto.
IN WITNESSES WHEREOF the Contractor and the Township of Oro-Medonte have hereunto
signed their names and set their seals on the day first above written.
0 6-
Signature f Contractor, or
9 ;c la-444�1
Si nature of the jr'aV'or
with Seal I
10
Signature of Corporation
Seal of Corporation
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