Loading...
10 22 2008 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, OCTOBER 22, 2008 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYERJCONTEMPLATIONIREFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF -- IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a} Minutes of Council Meeting of October 8, 2008. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 2008-ZBA-12, Part of Block 104, Plan M-368, Part of Lot 3, Concession 7, Township of Oro-Medonte, (Township of Oro-Medonte). 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS 2008-69, Andria Leigh, Director of Development Services re: Fee By- Law Amendments, Planning [Refer to Item 1$m)]. b) Report No. DS 2008-70, Andria Leigh, Director of Development Services re: Quarterly Building Statistics Summary, September, 2008 (Q3). c) Report No. TES 2008-9, Jerry Ball, Director of Transportation and Environmental Services re: Disposal of the 1991 Freightliner PIowlSand Truck. d) Jerry Ball, Director of Transportation and Environmental Services memorandum correspondence dated October 24, 2008 re: Glen Knox, County Clerk, Corporation of the County of Simcoe, correspondence dated October 6, 2008, Bulky Item Waste Collection [from October 15, 2008 meeting]. e) Report Na. ADM 2008-26, Doug Irwin, Director of Corporate Services/Clerk, re: Process Review -Recommendation Implementation -Lobby Review [ta be distributed at meeting]. f) Report Na, ADM 2008-27, Tamara Obee, Human Resources Officer, re: Employee Service Recognition [to be distributed at meeting]. g) Report No. DS 2008-73, Andria Leigh, Director of Development Services re: Site Plan Agreement and Removal of Hold, 2008-SPA-10, (Michael Bacheldar and Terry Moore), West Part of Lot 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032-0191 (LT), 33 Springhome Road East [to be distributed at meeting] [Refer to Items 18n) and a)]. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on October 15, 2008. b) Committee of Adjustment minutes, meeting held on October 16, 2008. c) Site Plan Technical Support Group minutes, meeting held on October 20, 2008 [to be distributed at meeting]. 13. CONSENT AGENDA: None. 14. COMMUNICATIONS: a) Glen Knox, County Clerk, County of Simcoe, correspondence dated October 8, 2008 re: Two Year Term for Warden of Simcoe County. b} Cynthia Morton, Deputy Minister, Ministry of Health Promotion, correspondence dated October 9, 2008 re: Shanty Bay Community Centre. 15. NOTICE OF MOTIONS: None. 16.MOTIONS FOR WHIGH NOTICE HAS BEEN GIVEN: None. 17.IN-CAMERA ITEMS: Nane. 1$. BY-LAWS: a} By-Law No. 2008-136 Being a By-law to Appoint Municipal Law Enforcement OfficerslProvincial Offences Officers and to Repeal 2008-76. b} By-Law R1o. 2008-138 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Dalton R. Lowe & Sons Construction Ltd. for the Supply, Haul, Mix and Pile of Winter Sand (Tender PW2008-05}. c} By-Law No. 2008-139 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Limas Farms for Snow Removal at Moonstone Fire Hall (Tender PW2007-17}. d} By-Law No. 2008-140 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Dan Woodrow for Snow Removal at O.P.P. Building, Horseshoe Valley Fire Headquarters and Lohuaru Trail Parking Lot (Tender PW2007-17}. e} By-Law No. 2008-141 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and K.J. Beamish Construction Co. Limited, for hot mix paving to the North Yard (Tender PW200$-01 }. f) By-Law No. 2008-142 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Harnden & King Construction, for hot mix paving to the South Yard (Tender PW2008-01 ). g} By-Law No. 2008-143 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Miller Paving Limited, for slurry seal (Tender PW2008-02). h} By-Law No. 2008-144 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and 513125 Ontario Ltd., known as Da-Lee Dust Control, for Dark Journal Virgin Oil (Tender PW2008-03). i) By-Law No. 2008-145 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Robert E. Young Ganstruction, for crushing and stockpiling of gravel (Tender PW2008-04). j) By-Law No. 2008-146 Being a By-law to Delegate Powers and Duties for the Township of Oro-Medonte with respect to the Scheduling of Statutory Public Meetings. k} By-Law No. 2008-147 A By-law to Amend By-Law No. 2007-074, A By-Law to Provide far Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte. I) By-Law No. 2008-148 Being a By-Law to Repeal By-law 98-56, Being a By-law to Adopt an Occupational Health and Safety Policy. m) By-Law No. 2008-149 A By-Law to Amend By-Law, 2008-065, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By- law}. n) By-Law No. 2008-150 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Michael Baeheldar and Terry Moore described as lands as follows: West Part of Lot 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032- 0191 (LT), 33 Springhome Road East, Township of Oro- Medonte, County of Simcoe [to be distributed at meeting]. o) By-Law No. 2008-151 Being a By-law to remove the Holding symbol applying to lands located at West Part of Lot 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032-0191 (LT), 33 Springhome Road East (Baeheldar & Moore) [to be distributed at meeting]. 19. CONFIRMATION BY-LAW NO. 2008-137 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT ADDENDUM COUNCIL MEETING Wednesday, October 22, 2008 10. REPORTS OF MUMCIPAL OFFICERS: h) Report No. ADM 2008-28, Doug Irwin, Director of Corporate Services/Clerk and Tamara Obee, Human Resources Officer re: Council Remuneration. i) Report No. FD 2008-13, Scott Cowden, Director of Fire & Emergency Services re: Report on the Replacement of the Vehicle, "Rescue 2". 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Nughes, re: TRY Recycling -Sits Visit. b) Mayor H.S. Hughes, correspondence dated October 16, 2008 from Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority, re: Annual Conservation Awards Ceremony, October 30, 2008, Madsen's Greenhouse, Newmarket. t'1 irV(i ~~~` ~~.lYtrlYw7~JI~ ~.Ji~ 1Jr~i.!-IYIr~LJi.ItYT~ -,; t ~T ~ REPORT Report No. DS2008-069 To: Council Meeting Prepared By: Andria Leigh Meeting Date: October 22, 2008 Subject: Fee By-law Amendments - Motion # Planning Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action^X For Information Only It is recommended that: 1. THAT Report No. DS 2008-069 be received and adopted. 2. THAT the Clerk bring forward the appropriate By-law, for Council's consideration. BACKGROUND: The process review of the Development Services Department during the past year was intended to examine all operational aspects of the department with a view to streamlining processes, where possible, and improving the overall customer service function of the department. As part of this review, recommendations in Report No. DS 2008-025 identified that a planning compliance certificate process be implemented and acost-recovery for this service be reviewed in the fee by-law review. The purpose of this report is to discuss the additional fee by-law amendments required for the Planning Division for this Certificate. Staff have also been reviewing the fees associated with site plan applications recently as there have been a significant number of combined site plan and removal of the holding provision applications recently. The by-law currently contains anon-refundable application fees which does not recover both the staff time and actual costs for agreement registration. It is therefore being recommended that the application fee be increased to cover both of these costs. ANA<.YSIS: To date the building by-law fees have been amended and this by-law is now in farce and effect. Qn November 1, the Development Services Department is implementing a complete permit submission process. In keeping with the Planning First philosophy, DEVELOPMENT SERVICES October 22, 2008 Report No. DS2008-069 Page 1 of 7 one of the initial components of this submission process is for an applicant to obtain a "Zoning Certificate" which will also identify the requirement for other approvals necessary for the submission of a complete permit submission including engineered lot grading, MTQ or County of Simcae approvals, Conservation Authorities or other applicable law {i.e. minor variance, site plan etc.). As noted in the review process, a fee for cost-recovery for this service was to be implemented. Currently there are fees established far the preparation of a zoning compliance certificate in the amount of $ 50.00. It is staff's recommendation that the fee established for the new zoning certificate be in the amount of $ 75.00 as there is a great level of information and work required from a staff perspective compared to a zoning compliance certificate. The attached draft by-law reflects this proposed fee. The zoning certificate has been completed and is ready far utilization by the staff once the fees are established. On a separate matter, staff have identified recently that the fees by-law does not currently contain a deposit requirement for the combine site plan agreement and removal of the holding provisions. This deposit would typically be required for the actual costs of the registration of the site plan agreement so that all costs are bourne by the applicant and not the municipality. Staff has been reviewing the site plan agreement registration costs in the past several months and have determined that the typical casts are in the range of $ 200.00 it is therefore being recommended that the application fee for these applications be increased to recover these costs. FINANCIAL: POL_ICIESILEGISLATION: Planning Act CONSULTATIONS: Department staff ATTACHMENTS: Attachment 1: Proposed Amendments to Schedule "E" -Planning {Bolded sections 2.12 and 2.14) CONCLUSION: It is staffs view that the current Fee By-law be updated accordingly to capture the necessary fees associated with the Zoning Certificate required for the Complete Permit DEVELOPMENT SERVICES October 22, 2008 Report No. DS2008-069 Page 2 of 7 Submission being implemented on November 1, 20{8 and recommended that the application fee for the combined Site Plan Agreement and Removal of the Holding Provision be increased to $ 500.Oa. Respectfully submitted, Andria Leigh, MCIP, RPP Director of Development Services DEVELOPMENT SERVICES October 22, 2008 Report No. DS2008-069 Page 3 of 7 Attachment#1 Proposed - 5CHEDU~E "E" T4 BY-LAW NtJ. 2008-065 PANNING 1. Pre-Consultation Application 1.1 Amendment to the Official Plan (a) Non Refundable Application Fee (b) Refundable Deposit against expenses and actual costs 1.2 Amendment to the Zoning By-law (a) Non Refundable Application fee (b) Refundable deposit against expenses and actual costs 1.3 Plan of Subdivision (a) Nan Refundable Application Fee: (i) Less than or equal to 100 lots (ii)Greater than 100 lots but less than 200 lots (iii)Greater than or equal to 200 lots {b) Refundable Deposit against expenses and actual casts 2. Formal Development Application 2.1 Amendment to the Official Plan (a) Non Refundable Application Fee {b) Refundable Deposit against expenses and actual casts if pre-consultation application was submitted to the municipality, reduced to the following: (c) Non Refundable Application Fee (d) Refundable Deposit against expenses and actual costs $500.00 $500.00 $500.00 $500.00 $750.00 $1000.00 $1250.00 $2500.00 $1250.00 $1200.00 the fees shall be $500.00 $700.00 2.2 Amendment to the. Zoning By-law, Amendment to the Zoning By-law as a Condition of Provisional Consent in the Shoreline Designation as set out in the Official Plan, and Temporary Use By-laws {a) Non Refundable Application fee $1250.00 (b) Refundable deposit against expenses and actual costs $1200.00 lfgre-consultation application was submitted to the municipality, the fees shall be reduced to the following: (c) Non Refundable Application Fee $500.00 (d) Refundable Deposit against expenses and actual costs $700.00 2.3 Amendment to the Zoning By-law as a Condition of Provisional Consent in all Designations in the Offieial Plan, except the Shoreline Designation (a) Non Refundable Application Fee $ 600.00 (b) Refundable Deposit against expenses and actual costs $1200.00 DEVELOPMENT SERVICES October 22, 2008 Report No. DS2008-069 Page 4 of ? SCHEDULE "E" TO BY-LAW NO. 2008-065 -PLANNING continued... 2.4 Amendment to the Zoning By-law fora "Bed and Breakfast Establishment" in all Designations in the Official Plan, except the Shoreline Designation (a} Non Refundable Application Fee $600.00 2.5 Plan of Subdivision (a) Nan Refundable Application Fee: (i) L.ess than or equals to 100 lots $3000.00 (ii) Greater than 100 lots but less than 200 lots $3250.00 {iii) Greater than or equal to 200 lots $3500.00 (b} Refundable Deposit against expenses and actual costs $5500.00 if pre-consultation application was submitted to the municipality, the fees shall be reduced to the following. (c) Non Refundable Application Fee: (i) less than ar equal to 100 lots $2000.00 (ii) Greater than 100 lots but less than 200 lots $2000.00 (iii) Greater than or equal to 200 lots $2000.00 (d) Refundable Deposit against expenses and actual costs $3000.00 2.6 Site Plan Approval (a) Non Refundable Application Fee: (i) Far Site Plan Improvements with an estimated $250.00 value of under $ 50,000.00 (ii) For Site Plan Improvement with an estimated $500.00 value of over $ 50,000.00 (b) Refundable Deposit against expenses and actual costs: (i) Far Site Plan Improvements with an estimated $1000.00 value of under $ 50,000.00 (ii) For Site Plan Improvements with an estimated $5000.00 value of over $ 50,000.00 2.7 Site Plan Revision (a) Non Refundable Application Fee $100.00 (b} Refundable Deposit against expenses and actual costs $200.00 2.8 Provisional Consent (a) Application Fee fora "timeshare establishment" $700.00 as defined in By-law 97-95 {b) Refundable deposit against expenses and actual costs $1000.00 of processing application for Provisional Consent involving a "timeshare establishment" (c) Application fee for all other Provisional Consent $700.00 applications 2.9 Minor Variance (a) Non Refundable Application fee $500.00 DEVELOPMENT SERVICES October 22, 2008 Report No. DS2008-069 Page 5 of 7 SCNEDU~E "E'" TO BY-LAW NO. 2008-065 -PLANNING continued... 2.10 Amendment to Provisional Consent or Minor Variance {a) Administration fee on an application which, $250.00 due to amendment has to be recirculated 2.11 Site Plan Agreement and removal of Holding Provision on lands which do not front an an assumed public street that is maintained year-round by the Municipality {a} Non Refundable Combined Application fee $500.00 2.12 Removal of Holding Symbol except lands which do not front on an assumed public street that is maintained year-round by the Municipality {a) Non Refundable Application Fee $250.00 (b) Refundable Deposit $1000.00 2.13 Lots to be Deemed (on Plans of Subdivision) (a) Preparation of By-law and subsequent registration on title $75.00 2.14 Zoning Certificate- Complete Permit Submission $75.00 3. Expenses and Actual Costs Expenses incurred by staff (such as mileage, postage, photocopying, courier costs, and site inspection fees far site plan control) associated with a project and actual casts incurred for such items as advertising, consulting (planning, Engineering, and other) and legal will be charged directly to the applicant and deducted from the refundable deposit The applicant is required to replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township (see Section 4.2)." 3.1 Any person making application to the Ontario Municipal Board shall pay the applicable fees outlined by the Ontario Municipal Board andlor the Planning Act, as amended, All cheques for such applications are to be made payable to the Minister of Finance. 3.2 The applicant shall pay all costs associated with a planning development application including Ontario Municipal Board Hearing costs and appeal fees. 3.3 Such costs as they relate to land subject to the Township of Ora's Official Plan Amendment No. 37 and Official Plan Amendment No. 39, include the proportionate costs of the approval of Official Plan Amendment No, 37 and Official Plan Amendment No, 39, for those lands which have not contributed to the Township, in accordance with the Official Plan Amendment No, 37, Cost Recovery Agreement, dated January 1993 and the Official Plan Amendment No. 39, Cost Recovery Agreement, dated June 1994. DEVELOPMENT SERVICES October 22, 2008 Report No. DS2008-069 Page 6 of ? SCHEDULE "E" TO BYLAW NO. 2008-065 -PLANNING continued... 4. Payment of Fees 4.1 Total fee is payable upon receipt of completed application farm and prior to formal presentation to the Planning Advisory Committee, Committee of Adjustment, Council, or the Site Plan Control Committee. 4.2 As expenses and actual costs are incurred on behalf of the application, they will be submitted to the applicant for. reimbursement so that the initial refundable deposit will be replenished to enable the Township to pay further costs as they are incurred. In the event that the applicant does not maintain the application fee and applicable deposits with the Treasury Department then the application will be considered not complete with respect to the payment of fees under the Planning Act 4.3 Application fees are non-refundable and are applicable on a per lot basis. DEVELOPMENT SERVICES October 22, 2008 Report No. DS2008-069 Page 7 of 7 \~ ~ c .y!( TC?UIl/VSH1P C)F t~RQ-ME'DC?NTE _ t `T ~ A.~ REPCJJRT Report No. DS 2008-0?0 To: Council Prepared By: Andria Leigh Meeting Date: October 22, 2008 Subject: Quarterly Building statistics Motion # summary September 2008 Roll #: , (Q3) R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only }C It is recommended that: 1. Report No. DS 2008-070 be received. BACKGROUND: Historically, staff have reported statistics related to building permit activity in the Township. The frequency of such reporting as well as the level of detail provided has varied. Following the process review, staff have been working on refining our tracking system using our existing computer (Baker) system. The enclosed report is a summary that has been generated for Council's information for the first three quarters of this year. The intent in order to provide Council with more regular tracking pf permit information is to begin the process of providing monthly tracking reports. ANALYSIS: Staff note that while the total number of permits issued in 2008 compared to 2007 is down slightly from 2007, the permit fees have actually increased with an increase in the small projects and commercial/industrial projects. FINANCIAL: n!a POLICIES/LEGISLATION: DEVELOPMENT SERVICES DEPARTMENT Meeting Date October 22, 2008 Report No. DS 2008-070 Page 1 of 2 n1a ~~ _ CONSULTATIONS: n!a ATTACHMENTS: Building statistics summary chart for September and the year to date for 20(}8. CONCLUSION: It is the intention to begin providing the enclosed summary charts as part of a regular reporting exercise on a monthly basis to provide Council with a more consistent tracking of permit information. Respectfully submitted: /~ -~rt~ Andria Leigh, MCIP, RPP Director of Development Services C.A.O. Comments: C.A.O. Approval: Date: ° °'`j DEVELOPMENT SERVICES DEPARTMENT Meeting Da#e October 22, 2448 Report No. DS 2048-074 Page 2 of 2 ~~~ _ J -~ f °, ~~~~,' ~ Township of Oro-Medonte ,, .~ -.. ~ ~ r_ Y .... .~' `~~`. ~.~ ~ ~~ For the Month of September 2008 ~t .. r 4-~ 2ooa 200 . Thi$ Thi$ Period To Date Period To Date Number of Premits Issued: 65 505 94 535 Agr/Add/Reno/Demo 2 13 3 12 Com/Ind/Pub 19 3 15 House Demolition 3 22 2 18 Pool 2 29 3 29 Renovation Septic 17 84 19 96 Septic Replace/Repair SFD House 9 55 14 58 SFDAdd/Reno/Dem 4 35 8 34 Signs 15 1 9 Small Projects 24 188 33 219 Tent 6 2 10 Other 4 39 6 35 2008 2007 Fees Collected: This Period To Date This Period To Date Building Permit Fee $30,564.23 $242,083.22 $50,790.80 $232,605.77 Septic Deposit $4,050.00 $39,370.00 $5,870.00 $45,620.00 Totals: $34,614.23 $281,453.22 $56,660.80 $278,225.77 Construction Value of Premits Issued For: Zoos 200 Agr/Add/Reno/Demo This Period $56,000.00 $107,000.00 To Date $364,000.00 $444,000.00 Com/Ind/Pub This Period $97,900.00 To Date $21,325,500.00 $676,969.00 House Demolition This Period $6,000.00 $70,000.00 To Date $88,500.00 $75,000.00 Pool This Period $43,000.00 $42,000.00 To Date $572,600.00 $636,000.00 Renovation This Period To Date Septic This Period $49,000.00 $8,000.00 To Date $171,350.00 $190,500.00 Wednesday October 75, 2008 11:28:52 AM (Marion) Page 1 of 2 ~~~ `~ ~3~_~°~~ ~ ~ Township of Oro-Medonte ~ .~ ~~ ~ For the Month of Sep ~~~ tember 2008 , r ti.. _.>~~- ~ ~ zoos - soon This This Period To Date Period To Date Septic Replace/Repair This Period To Date SFD House This Period $4,074,000.00 $2,268,000.00 To Date $16,833,900.00 $13,813,000.00 SFDAdd/Reno/Dem This Period $290,000.00 $374,500.00 To Date $2,127,700.00 $1,941,222.00 Signs This Period $3,000.00 To Date $47,300.00 $103,500.00 Small Projects This Period $274,000.00 $314,800.00 To Date $2,547,731.00 $1,960,499.00 Tent This Period $1,700.00 To Date $16,500.00 $1,700.00 Other This Period $0.00 $0.00 To Date $237,000.00 $6,000.00 Total Value of Permits To Date: $44,332,081.00 $19,848,390.00 Education Development Public To Date: $25,682.55 $26,204.01 Education Development Separate To Date: $7,717.48 $7,880.67 Simcoe County Development To Date: $136,715.81 $129,985.12 ~.. .. _.~ ..... s..,,~~ .,.~., .....,.. .._.. ~,.. ......~ ...n......~x~~k, ~~_x~ - -- ~.>.,..,~~.. Wednesday October 75, 2008 11:28:52 AM (Marion) Page 2 of 2 d:. ;` ,~~ P .. TQWNSHIP QF C?RO-MEDt~NTE REPt~RT Report No. To: COUNCIL Prepared By: TES2008-09 Jerry Ball Meeting Date: Subject: Motion # October 22, 2008 Disposal of the 1991 Roll #: Freightliner PIowlSand Truck R.M.S. File #: L_04-26883 V-003 RECOMMENDATION{S): Requires Actiono For Information Only It is recommended that: 1. THAT Report No. TES2008-09 be received and adopted. 2. AND THAT Council accepts the offer in the amount of $9,500.00 from Mr. fiord Belford for the purchase of the 1991 F112 Freightliner plow/sand truck, including harness, wing and one-way plow. BACKGROUND: Within the 2008 equipment budget, Council approved the tender and purchase of three (3) 2008 Freightliner plow/sander combination plow trucks from Currie Truck Centre. Within these tenders was an option to trade or privately dispose of a 1991 F112 Freightliner plow/sand truck and atrade-in value of $3,500.00 was offered by Currie Truck Centre for this unit. Mr. Cord Belford submitted an offer to purchase the 1991 F112 Freightliner, including harness, wing and one-way, at a price of $9,500.00. Staff from Muskoka Transport and Arrnott Construction also inspected the 1991 Freightliner for possible submission to purchase, however after viewing the plow truck, each party indicated that bath the age and mileage of the truck were too excessive to meet their needs. Mr. Stu Ralph of North Toronto Auction was contacted for information regarding the possible sale of the 1991 Freightliner within the next scheduled auction. Mr. Ralph indicated that the offer from Mr. Belford was a fair market value and that North Toronto Auction could not guarantee a more substantial offer. Transportation and Environmental Services October 22, 2008 Report No. TES2008-09 Page 1 of 2 ANALYSIS: Since neither of the private companies is interested in purchasing the 1991 plow #ruck and North Toronto Auction has indicated that the present o#fer is fair market value and $6,000.00 more than the trade-in price within the new truck tender, it is recommended that Mr. Belford's offer of $9,500.00 for the 1991 F112 Freightliner be accepted. FINANCIAL: POLICIES/LEGISLATION: CONSULTATIONS: Brian Roubos, Manager of Transportation Services ATTACHMENTS: Mr. Belford's submission to purchase the 1991 F112 Freightliner. CONCLUSION: That Council honours Mr. Belford~s offer of $9,500.00 to purchase the 1991 F112 Freightliner complete with harness, wing and one-way plow. Respectfully submitted: Jerry Ball Director of Transportation and Environmental Services SMT Apprnval / Commen#s: C,A,O, Appr©val /Comments: Transportation and Environmental Services October 22, 2008 Report No. TES2008-09 Page 2 of 2 MAY-d6-2008 23:22 MASt"-06-.2008 10:21 PM Tt~WNSH i F t7F ORO-MEDONTE 4673 2353673 705 424 7:326 May i'"i~ 200& Cord Belford ?715 Simcoe Rd, 56 Utapla, Ont. I.OM 1T0 7Q5-424-~Q24 705.721-3547 Township of Oro-Medonte pdminlstrat}on Centre Oro, Ont.10i. 2X0 Fax 7'05-q87-0133 AT'FENtiON: JERRY 13~-LL Quotation to purchase 1991 Freightliner 112, Yln.1FtINIlY8XML443842, Equipment # 91.14 for the sum of $9500.010 with appropriate blades . Willing to welt for your replacement vehicle. fiord i~el#ord F.001~001 P. 01 ~ ,. f ~ t~ ~.~~ ~,. fix, TOWNSHIP OF ORO-MEDONTE MEM©RANDUM To: Mayor and Members of Council cc: From: Jerry Ball R.M. File #: Date: October 24, 2008 Roll #: Subject: Bulky Item Waste Collection At its meeting of October 15, 2008, Council received correspondence from Glen Knox, County Clerk, County of Simcoe with respect to Bulky Item Waste Collection, and referred the correspondence to staff for a recommendation. Upon reviewing the Town of New Tecumseth and the Township of Tiny's motions, attached to Mr. Knox's correspondence, with respect to Bulky Item Waste Collection, it is recommended that the Township of Ora-Medonte pass a resolution supporting the Town of Tecumseth's resolution: "That the County of Simcoe be requested to reconsider its decision to not carry out the optional bulky item service far those municipalities who wish to provide it to their residents or alternatively, permit those municipalities to carry out the collection service." It is further recommended that the Township of Ora-Medonte pass a resolution with respect to the use of oversized garbage containers: "That the use of oversized garbage containers be permitted, and that the oversized garbage containers be emptied by the Waste Management Contractor on the provision that the contents of the containers are within the County's allowable limits; And That the County determine the necessary actions to affect this change of practice, and notify Simcoe County residents and the Waste Management Contractor accordingly; And Further That this resolution be forwarded to the County of Simcoe and all Simcoe County municipalities for their support and endorsement." Cl~"`~ r/ The Cc~rporatipn of the r County df ` Simcoe .,.,s c`LC1~x`s C3FFICE Telepht~nc F'~tensi4n 1246 October 6, 20{8 Mayor and Council of County of Simcae Member Municipalities Gear Mayor and Council: Subject: $uIky Item Waste Collection ~~ i (745) 72~i-9340 ~"ax: X745) 725-1285 Keeton Area {945} 729-2244 Administration Centre 2114 Highway 26 Midhurst, Ontario LOL 1X4 At its meeting on September 10, 2008 the Corporate Services Committee considered the attached material from the "Gown of New Tecumseth and the Township of Tiny and submitted the falla~ving recommendation to County Council: "THAT the correspondence from the Town of New Tecumseth and the Township of Tiny regarding bulky item waste eoiVectian be referred to the Waste Management Sub-committee and the member municipalities be invited to provide input." This recommendation was approved by County Council, without amendment, an September 23~d 2008. I wish to advise that the meeting of the Waste Management sub-committee has now been scheduled for Monday, Itilavember 3"~, 2008 at 1:00 p.m. in the County Administration Centre. Should your municipality wish to comment on the issue of bulky item waste collection it would be appreciated if your comments could be forwarded to my attention at your earliest conveni- ence. I would also note that representatives of your municipality are welcome to attend the rneeti n~. "Thank you for your kind attention to this matter and should you have any questions please da not hesitate to contact the undersigned ar Mr. Lob McCultaugh, Director of Environmental Services. Yours truf~ly, ~' ~`r ' Glen R. Knox County Clerk c.c. Mark Aitken, Chief Administrative Officer Flick Newlove, General Manager of Corporate Services Rob McCullough, Director of Environmental Services ~~ ~ -.3 Malllnp Address: The Corporation of the Town of P.o. ~ 910 Alliston, Ontario New Tecumseth Lsa tAt ADMINISTRATION DEPARTMENT Wib Addiws: Adminlstnf/on Cantu www.town.t-aN4aCwnsafh.on.a 10 Walllnyton St. F. -•..,,, Emall: ch~town,n~w~heumrafh,on,u A///store, OntaNo J~~V OF S~\ Pban: (703) ~3S621D o-(80S) 729.0037 C~ ~ Far: (703) X33-Yd73 UU AEC~IbEo o~• cra~rc: dlr.cr nn.: 7o3-us.a9oo axt. 226 August 20, 2008 County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1 XO Attn: Glen Knox, County Clerk Re: Resolution for County Bulky Item Decision Dear Mr. Knox, ,~~22~ Please be advised that the Council of the Town of New Tecumseth passed the following resolution at their Meeting on August 1$, 2008: Item CW-1a) COUNTY COUNCIL -JUNE ANO JULY 2008 2008-135 Moved by Councillor Egan Seconded by Councillor Norcross BE IT RESOLVED THAT the County Council Report -June and July 2008 of the ~Aayor dated August 11, 2008 be received; AND FURTHER THAT the Additional Information Memorandum of the Clerk/Mana~er of Administration & Economic Development dated August 18, 2008 be received; AND FURTHER THAT the following Resolution be approved: "WHEREAS the County of Simcoe has made the decision to discontinue the optiartal bulky item pick up service across the County; AND WHEREAS a number of local municipalities have expressed their desire to stye this service continued; AND WHEREAS New Tecumseth residents have came to rely on this service as part of their waste management service; AND WHEREAS staff in New Tecumseth worked diligently to improve the commur~ication with residents to ensure compliance and minimize complaints in 2008 which resulted in a very successful program; -2- AND WHEREAS the voucher system which has been proposed as an alternative 1o the bulky item pick up will result in higher costs and a great administration burden; ANC3 WHEREAS local municipalities are precluded from providing the bulky item ~~ick up service directly; THEREFORE BE IT RESOLVED THAT the County of Simcae be requested to reconsider its decision to not carry out the optional bulky item service for those municipalities who wish to provide it to their residents or alternatively, permit those municipalities to carry out the coltection service." CARRIED Yours truly, Development ~ry Motion #: /1J V THE CQRPQRATIC?N 01= THE TC}WNSHIP OF TINY Meeting Date: September $, ZOU$ Moved by: ~--~`~`'B'~'''"-°"" Carried: Seconded by: Defeated: Signed: ~~` D THAT the Township of Tiny supports the Town of New Tecumseth's request for the continuation of the bulky item collection within the County of Sirncoe; AND THAT this resolution be forwarded to the attention of the Clerk of the County of Simcoe. W.. ~~ {` ~ ~ REPC~Fi'T ~. ~~'~ Report No. To: Prepared By: ADM 2008-026 Council Doug Irwin Meeting Date: Subject: Motion # October 22, 2008 Process Review - Recommendation Roll #: Implementation -Lobby R.M.S. File #: Review RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. ADM 2008-026 be received and adopted. 2. That staff be authorized to proceed with the reconfiguration of the franc section of the Township Administration building, as outlined in Report No. ADM 2008-026. 3. That the Township's Christmas Shutdown be extended by two {2) additional days, being December 22 and 23, 2008. 4. That the costs associated with the reconfiguration of the front section of the Township Administration building be funded from the Working Fund. 5. That the provisions of the Township's Purchasing By-law No. 2004-112 be waived. 6. And That the public and staff be advised accordingly. BACKGROUND: In early 2008, a Process Review was undertaken for the Building and Planning Divisions of the Township. At its meeting of May 7, 2008, Council received Report No. DS 2008-025 which outlined the recommendations emanating from the Process Review. The recommendations were categorized into various topical headings. The following recommendation was under the heading of "Handling Customer Enquiries": CORPORATE SERVICES October 22, 2008 Report No. ADM 2008-026 Page 1 of 6 -. Issue 4. Re-configure front counter/lobby area September 2008. Discussion This paint relates to potential improvements in the taunter area. There was a concern expressed that the current Counter does not allow for effective roam especially during busy times, ie. Tax due dates, where there are several customers being served by several staff members. Moreover, sometimes customers require more privacy to discuss their project or deal with sensitive issues. Often for elderly customers, or Chase who have lengthy queries, the need to provide seating has been expressed. lastly, it was Hated that visitors to the Township office are greeted by an empty outer front office area which does Hat Create a welcome environment. During the workshop it was recognized that there is little opportunity given the space Constraints and the improvements that have recently occurred to maximize office spate. The outer tabby, however, presents an opportunity to review the use of this space to determine if improvements tan be made to better use this space. Recommendation It is therefore recommended that the office designer be requested to review this spate and make recommendations. Any changes requiring capital investment can be considered and reviewed by Council following this review, which is anticipated prior to Council Mandate for 2007-2010 identifies Service Excellence as Employees and Gouncil promote a welcoming, Courteous and professional Culture of service excellence. ANALYSIS: ', In keeping with Council's Mandate with respect to Service Excellence and the issues and recommendation contained in Report No. DS 2008-025 regarding the re- configuration of the front tounterllobby area, staff worked with Lake Country Office Solutions to acquire the existing floor plan of the front part of the Township Administration building, (Attachment #1). Staff reviewed numerous proposed layouts that would maximize the available square footage of the front part of the building, while addressing the issues relating to an empty outer front office, seating requirements, privacy, effective flow of visitors, and placing front line staff in proximity to the taunter area. The floor plan of the front part of the Township Administration building entitled Proposed Layout -Option 6, dated September 15, 2008, (Attachment #2), is the recommended reconfiguration for Council's consideration. CORPORATE SERVICES October 22, 2008 Report No. ADM 2008-026 Page 2 of 6 ~' , .~. -~- The highlights of the Proposed Layout -Option 6 are: • Relocation of the Receptionist to the outer lobby area. • Creation of a counter for the Finance Department, in the existing office of the Deputy Chief Building Official, that retains the glass wall to provide privacy and allows for individuals to step in out of the main traffic flow of the general counter area. • Creation of a small seating area, in the existing reception desk area, far staff and visitors to discusslreview applications. • Visitor seating in the existing outer lobby area. • Utilization of the Township's existing Teknion furniture components ta, as much as possible, standardize staff workspaces to a Tx7' configuration. • Creation of three (3) additional workspaces. • Removal of the existing door between the outer lobby area and the general counter area. • Relocation of staff in the Finance and Development Services Departments to allow for the departmentalldivisional staff to work in closer proximity to their respective departmentsldivisions. The proposed layout would require: • The re-location of the existing doorways to the mechanical room and Robinson Room. • The removal of the existing doorway separating the outer lobby area and the general counter area. • The installation of a folding door system that would separate the reception desk from the lobby area after hours. • The removal of the walls far the existing offices occupied by the Director of Development Services and Deputy Chief Building Official, with the exception of the glass wall between the Deputy Chief Building Official and Receptionist. • The construction of two (2) offices in the area currently occupied by the Chief Building Official and Plans Examiner. • The downsizing of the existing counter. • The construction of a new counter for the Finance Department. The level of construction required far the proposed layout will create issues with respect to the existing floor coverings in the front of the building. Accordingly, staff have acquired pricing far the re-carpeting of the general office space, the lobby and counter area, as well as the three (3) offices between the Treasurer's existing office and the front of the building. Staff recommend utilizing rolled carpeting for the general office space and 3 offices, and carpet tiles for the lobbylcounter area. Pricing has also been acquired to dismantle and re-install the Teknion furniture with refurbished fabric elements that match the back half of the building. In addition, pricing has been acquired to provide visitor seating in the lobby area and replace the audience seating in the Council Chambers. Currently, there is an eight (8) week lead time required for the Teknion components. CORPORATE SERVICES October 22, 2008 Report No. ADM 2008-026 Page 8 of 6 ~._ Staff are still in the process of acquiring pricing with respect to the necessary electrical work, the folding door system, relocation of the alarm keypad, a supplementary heat source for the Receptionist, and appropriate equipment to ensure that the Receptionist can be seen by other staff. Estimated Costs Construction $18,375 Furniture - • TeknionlReception Desk $33,655 Seating $10,500 Carpeting Car et -rolled Dods Car et Tiles • General Office Space $ 9,161 $14,955 « hobby/Counter Area $ 5,215 $ 7,525 • 3 offices $ 1,888 $ 3,040 Canon enc for electricallfaldin door, etc. $15,000 At its meeting of July 16, 2008, Council approved Report No. ADM 2flfl8-020 with respect to the Christmas Shutdown. The Christmas Shutdown closes the Township Administration Centre and Oro-Medonte Fire Headquarters from 4:30 p.m. on December 23, 2008 until 8:30 a.m. on Monday, January 5, 2009. In order to minimize the impact of the construction and reconfiguration on both the Township's customers and staff, it is recommended that the Township's Christmas Shutdown be extended by 2 additional days at the beginning of the shutdown, being December 22 and 23, 2008, to undertake the re-configuration of the front part of the Township Administration building, as identified in Proposed Layout -Option 6, dated September 15, 2008. This would allow for a two week period in which the construction and re-configuration can be undertaken. It is further recommended that the staff be granted the two days, December 22 and 23, 2008, off with pay, and not be required to utilize vacation time. Transportation crews will continue to be on call in the event of inclement weather. Arena operators would be granted 2 floating holidays, in lieu of the December 22 and 23 closure, to be utilized at a mutually convenient time. The pricing for the proposed works have been acquired from companies that the Township has utilized in the past. These companies have confirmed their availability to perform the necessary work during the recommended timeframe. It is recommended that the provisions of the Township's Purchasing By-law be waived to allow for these companies to carry out the proposed works. CORPORATE SERVICES October 22, 2008 Report No. ADM 2008-026 Page 4 of 6 ~. . FINANCIAL: The total estimated cost to undertake the proposed reconfiguration, as recommended above, is $96,144. It is recommended that the cast of the reconfiguration be funded from the Working Fund. POLICIESI~EGISI_ATION: • Council Mandate 2447-2014 • Report No. DS 2448-425, Process Review -Building and Planning Department CONSULTATIONS: • Senior Management Team ATTACHMENTS: Floor plan of the front part of the Township Administration office, dated May 26, 2048. • Floor plan of the front part of the Township Administration office, entitled Proposed Layout -Option 6, dated September 15, 2408. CONCLUSION: The proposed reconfiguration provides an enhanced focus on service excellence by re- designing our lobby and counter area to be a more customer friendly and functional space. The proposed reconfiguration will enable the Township to implement appropriate accessibility measures to advance our compliance with the Accessibility far Ontarians with Disabilities Act. The Township currently has no available workspaces for additional staff (temporary ar full time). The proposed reconfiguration maximizes the general office space by standardizing, as much as possible, the staff workspaces to a functional size of 7'x7', places front line staff in proximity of the counter and provides an additional three (3) workspaces for future use. CORPORATE SERVICES October 22, 2008 Report No. ADM 2008-026 Page 5 of 6 The proposed reconfiguration ensures that the Township has utilized its existing space to its maximum potential, thus eliminating future reconfigurations of this area of the building. Respectfully submitted: ~~ ~- J~ Douglas Irwin Director of Corporate Services/Clerk C.A.O. Approval /Comments: CORPORATE SERVICES October 22, 2008 Report No. ADM 2008-026 Page 6 of 6 ~~ TREASURE ~~ 1 MAYOR I~ 'il i n { __. s fir" ^! ri i ~~~~ ~ '~;~~ Attachment #1 3~__ Report No. ADM 2C0~-~~,'!~ I ~~ ~~~~~ ~~ c~~~'j ~~ ~ ' . _ f _, ~~ ~,. ._ ~ ~ ~~ ~ ~~ ' ~ +' ~I ? i ~ WORHROOM M ~~' --,--p ~ SIF ,~ . '~. Y ,r ~ r ~~ 1 ~u {. ~': tt i4 ~ ~ ~ VAULT ' ` ~~~ ° ~' 1 L ' - 1 WATER DEPT. ~ ~I ~~ ~~ ~f ~~ i ORO-MEDO(~TE TOW^ISHIP ~~~ ~ HAM[LTON A!vD C©MPANY ~t Q~~; ~.~;~, nr Lake Couatrv Uf~ice Solutions 9 P r Dc, Unit 2A C}r i Ui?arlo L.3Y III CN~~~~07Pe1. ~J)..~It l..;l;l. 8X I 1 j~~ t 1x1 ra r 1x1 ~J 5x6 ~ 5x8 ' ~ Attachment #2 ;; ,~ Report No. ADM 200$-f}26 1x1 ~~ ,„ a. sx&s s~.s Zb' ~~ +i v 1x1 .. ~' r~' w Finance ~~ll~ MAYOR 1x8.5 ..~., 1x8.5 V~GRtiROOM vAUIT -w ~ ~,"" .~ ~` __~ C ~` .~~ ~ r N i4 ~ J ~ 1 ~ 1 ~~ WATER DEPT. oRo-M~DON~r~ 'TOWNSHIP '~GYU`.~n LAYGUf ~E„ o xu ~; ~,~ .~~~ HAMILTON AND COMPANY like Country Office Solutions 9 R~+grw Dr, Umt 2A lkill~, Ontazn L3Y 6H 1 iTQ51326-0907 Tel U0~ 326-2.567 Far 1~ ~ ` 4 Before ~_~ d ~ ~ i ..... .~:-- ~ _ 6'- R . ~~ i• . ~ t / ~ . `r'te L O p ~..J ~~ * 1 ~ , ~ I M L ~~ c ~i~ ~n _n "" ^ ~ ' rti! ra0n '.. .._ . ` i ~~ ~ ~~ ~I ~ ~ _ ~._ nor; /~ I~~ i u ^. ~~ d ~ nw ~J ~ r11 E~ ~~ ~~ Apo ~~ WLLT i~ n 1111 u V r ~a n O~I~i'PS TURl~P ~r~.za pus-ra iutm.~eiocts~e~nr tdu~~8etmr o~~ ~~~ f~ CI After !~' ~ -~1 P RE C~ Pt~~~~r~~ I-~~~~~itra~f~, I':a~rrtirt~~ I~~2ttr~fi~e Report No. ADM 2008-027 To: Council Prepared By: Tamara Obee Meeting Date: October 22, 2008 Subject: Motion # Employee Service Recognition Roll #: policy R.M.S. File #: RECOMMENDATION{S): Requires Action XC~ For Information Only It is recommended that: 1. Report # ADM 2448-427 be received and adopted; 2. That Draft Policy # POD-HR-019 be enacted effective immediately; 3. That a budget overrun of $2,544 be approved; 4. That staff be authorized to proceed accordingly. BACKGROUND: Early in 2448, Human Resources committed to implement an Employee Service Recognition Program, in order far Council to recognize the dedication and contribution made by Township employees, by honoring major service milestones. ANALYSIS: To develop the Employee Service Recognition Program a Committee was established that consisted of a cross section of employees representing all departments within the Corporation. The first meeting of the Employee Service Recognition Committee was held on October 2"d, 2408. Draft Policy # POt_-HR -19 is attached for Council's consideration. It is recommended that the dollar value applied to the recognition rewards for 2448 be $14 per year for service of 10, 15 or 20 years and $15 per year for 25 years multiplied by the actual number of years of service. The dollar value will be evaluated annually, during the budget process, with the above amounts as a minimum, in order to allow for inflation. Human Resources October 22, 2008 Report No. ADM 2008-02? Page 1 of 4 All employees reaching milestones will receive a Township plaque with gold stars indicating the number of service milestones achieved. In subsequent milestone years, Employees will be required to return their plaque for additional milestone stars to be added and re-presented by Council to the respective employee. In 2008, Employees with 5 years or more of service in 5 year milestone increments will be recognized as follows: 5 Years - Township Plaque 10 Years - Township Plaque + Reward maximum value $100.00 15 Years - Township Plaque + Reward maximum value $150.00 20 Years - Township Plaque + Reward maximum value $200.00 25 Years & subsequent milestones - Township Plaque + Reward maximum value $375.00 In 2008, 38 Employees are to receive Service Recognition Rewards. 5 Years - 15 10 Years - 10 15 Years - 4 20 Years - 5 25 Years - 4 In addition the Committee determined that it would be appropriate to establish a Quarter Century Club recognizing 25 years of service, to the Township of Oro-Medante and its former Townships. A plaque will be placed in the Administration Centre Lobby with the engraved names of the Quarter Century Club. There are 8 Quarter Century Club member names that will be included on the plaque that are no longer active Township employees. These individuals will be invited to the initial recognition presentation evening. The Service Recognition plaques and Quarter Century Club plaques have been designed by the Committee in conjunction with Marsden's Awards. Three Recognition Rewards companies made presentations to the Committee on October 8t" and 9t". The Committee analyzed the different programs including: - the value for money of the rewards - suitability of rewards for all employees - customer service/warranties provided by the supplier - reward packages prepared by the supplier Terryberry has been selected by the Committee as the preferred supplier of rewards. Terryberry offers the largest selection of rewards fitting within the financial parameters that have been established. An emblem die of the Township Crest has been created in gold at a one-time cost of $300.00. This emblem will be used on all recognition. rewards. In addition, Terryberry provides an excellent reward package which includes personalized recognition envelopes, pre-printed colour catalogues and order form. Human Resources will include a letter from the Mayor and Members of Council with this package. This service is provided at no additional cost. Human Resources October 22, 2008 Report No. ADM 2008-02? Page 2 of 4 An allocation of $5,000 was included in the 2008 budget. In order to implement the Employee Service Recognition Program as outlined and recommended, there is an approximate budget shortfall of $2,500. The cost of the program for 2008 is higher than expected due to the fact that this is the first year, and in order to ensure all employees are treated equally. The budget allocation for 2009 will be approximately $2,500. The Service Recognition Rewards will be presented at the Staff Christmas Luncheon at Horseshoe Resort, and a Special Recognition Council meeting. All 38 employees will be presented their plaques at the Staff Christmas Luncheon; employees reaching the 10 year milestone will also receive their recognition reward at the same time. Employees that have reached the 15, 20 and 25 year milestones will have their recognition rewards presented at a Special Recognition Gouncil meeting to be held prior to Christmas Shutdown. Family members of the 15, 20 and 25 year Employees and all staff will be invited to participate in the Special Meeting and refreshments will be provided. FINANCIAL: 2008 Budget allocation $5,000 Total Cost approximately $7,500 Budget Overrun $2,500 POLIGIESJLEGISLATION: Draft Policy # POt_-HR-019 CONSULTATIONS: Service Recognition Committee Senior Management Team ATTACHMENTS: Draft Policy # POL-HR-019 CONCLUSION: In order for Council to recognize the dedication and commitment of their Employees it is recommended that Council enact Policy # POL-HR-019. It is further, recommended that Gauncil approve an overrun to the 2008 budget in the amount of $2,500 to implement the program. Human Resources October 22, 2008 Report No. ADM 2008-027 Page 3 of 4 Respectfully submitted: samara Obee ~-lman Resources Officer ~-! C.A.O. Approval /Comments: Human Resources October 22, 2x08 Report No. ADM 2008-027 Page 4 of 4 The Township of tiro-Medonte POlicy -- __ Pa e 1 of 2 PoIICy Section Subject ~ # PC1L-HR-019 Human Resources Employee Service Recognition ~- Enacted by Council: Purpose: To establish a policy for the Township of Oro-Medonte to implement a formal method of acknowledging and appreciating employees for their years of dedicated service to the Municipality. Policy: The Township of Oro-Medonte believes that loyal and committed employees are the core of our organization. In recognition of their contribution, the Township of Oro- Medonte would like to express its gratitude by honoring major milestones in an employee's service. Application: The service recognition and gift provisions of this policy shall apply to all Active Full- Time Employees of the Township of Ora-Medonte. An employee's service with the Township is counted from hislher date of hire in his/her mast recent period of continuous employment. Service milestones are based on reaching the milestone in the period from January to December of the award year. Recognition Awards: Service milestones of 5, 10, 15, 20, 25, 30 and 35 years are recognized. That upon completion of 5 years of service an employee shall receive a plaque, and upon completion of 10, 15, 20, 25 or 30 years, an employee shall receive a gift of their choice with an applicable value multiplied by the employee's years of service. Employees will be provided a brochure outling the choices of reward according to milestone. All rewards will have the Township crest affixed to the gift. In addition, the employees reaching milestone 1 tJ years or more will have service stars added to their plaque in recognition of each milestone. A Quarter Century Club plaque will be displayed in the Township Administration Centre Lobby recognizing employees that have reached the 25 year milestone. The Township of C}rc~-~edonte Policy Pa e 2 of 2 Policy Section Subject ~ # POD-HR-019 Human Resources Employee Service Recognition Enacted by Council: Presentation: All employees will be acknowledged by receiving their plaque and 10 year milestone rewards at the Annual Christmas Luncheon among their peers. In addition, far those employees reaching the 15, 20, 25, 30 or 35 year milestones an evening presentation with rewards being presented by Members of Council will be held with all staff members, family and friends of the employees receiving rewards invited to attend. Administration: Administration of the long-service recognition program shall be under the control and direction of Human Resources. Long service verification is the joint responsibility of the Employee and Human Resources. f# ~;Y ,, clt !)k rig` _ ; r n TOWNSHIP OF OR©-MEDQNTE REPORT Report No. To: Committee of the Whole Prepared By: DS 2008-073. Andria Leigh, Director of Develo ment Services Meeting Date: Subject: Site Plan Agreement Motion # October 22, 2008 and Removal of Hold 2008-SPA-10 Roll #: (Michael Bachelder and Terry R.M.S. File #: D11 3862'1 Moore) West Part of Lot 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032-0191 (LT), 33 Springhome Road East RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2008-073 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Michael Bachelder and Terry Moore to permit a single detached dwelling at 33 Springhome Road. 3. THAT the Clerk prepares a By-law for Council's consideration to enter into a Site Plan Agreement with Michael Bachelder and Terry Moore. 4. THAT the Clerk prepare a By-law far Council's consideration to remove the Holding Symbol from lands described as 33 Springhome Road, West Part of Lot 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032-0191 (I_T). 5. AND THAT the owner be notified of Council's decision. BACKGROUND: The subject lands were previously the subject of an Official Plan and Zoning. By-law Amendment Application (2004-OPA-03 and 2004-ZBA-04) which were approved by Council on November 14, 2007. The zoning now in effect on the subject lands is Shoreline Residential Exception 179 Holding (SR*179 (H)). As such, the owner must enter into a Site Plan Agreement prior to the removal of the Holding Symbol and issuance of a Building Permit. DEVELOPMENT SERVICES Meeting Date October 22, 2008 Report No. DS 2008-073 Page 1 of 4 ~a; r~ ANALYSIS: The subject lands are zoned Shoreline Residential Exception 179 Holding (SR'"179 (H}} Zone; the Holding provision was applied to these lands as part of the rezoning application when it was determined that the subject property abuts lands that have been identified as environmentally significant. The Holding provision was applied as part of the rezoning to require a Site Plan which depicted the building and septic envelopes, and areas of vegetation to be protected. The site plan submitted identifies these and is intended to ensure that the existing vegetation identified is protected during building construction. Permitted uses in the SR*179 (H) Zone include single detached dwellings and accessory buildings. As such, the applicant's proposal to construct a dwelling would constitute a permitted use. The subject property consists of 0.54 hectares of lot area with 57 metres of frontage on Springhome Road. The proposed dwelling complies with all setbacks as required by Zoning By-law 97-95. FINANCIAL: NIA. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan Township of Oro-Medonte Zoning By-law 97-95 The Planning Act, Section 36 and 41 CONSULTATIONS: A Site Plan Control Technical Committee Meeting was held on October 20, 2008. The meeting was attended by the applicant. No concerns were raised by Township staff at this meeting. The LSRCA has verbally commented that they have no objection with the proposed location of the residential development. ATTACHMENTS: Schedule 1: Location Map DEVELOPMENT SERVICES Meeting Date October 22, 2008 Report No. DS 2008-073 Page 2 of 4 ~, <~ CONCLUSION: The application to construct a dwelling constitutes a permitted use and would comply with all requirements of the Shoreline Residential (SR (H)) Zane. It is recommended that Site Plan Application 2008-SPA-10 and the Removal of the Holding Provision applying to the subject lands be approved. Respectfully submitted: Andria Leigh, MGIP, RPP Director of Development Services Department Head Comments: ~ Dept. Head Approval: Date: C.A.O. Comments: ~ C.A.O. Approval: Date: DEVELOPMENT SERVICES Meeting Date October 22, 2008 Report No. DS 2008-073 Page 3 of 4 SCHEDULE 1: LOCATION MAP 204-SPA-10 (MICHAEL BACHELDER & TERRY MOORS) ~.1 ~^~~+~-, .. .>~X;< r.. . ~:~ ~ ..' ;~: S~J~JE~T LANDS DEVELOPMENT SERVICES Meeting Date October 22, 2008 Report No. DS 2008-073 Page 4 of 4 '~ lt~l!'?';~rt1j? t?l 14EPC~RT 1'rnu~~ Hc~ritrt~f~, 1:'a,t~tti;ref I~~~ttrt~E~ Report No. To: Prepared By: ADM 2008-028 Council J. Douglas Irwin Tamara Obee Meeting Date: Subject: Motion # October 22, 20©8 Council Remuneration Roll #: R.M.S. File #: RECOMMENDATIONS}: Requires Actian~ For Information Only X~ It is recommended that: 1. Report # ADM 2008-028 be received far information BACKGROUND: Staff have been requested to review By-Law # 2007-069, as amended, being " A By- Law to Provide for Remuneration and Expenses for Members of Council and council's appointees to Local Boards and Committees/Technical Support Groups and Expenses for Employees", and Council expenses statement to ensure consistent application in the reimbursement of expenses. ANALYSIS: The following shall outline the provisions far submission of meeting, mileage and expenses for all Members of Council as outlined in By-Law #2007-069. Members of Council shall be reimbursed quarterly through Accounts Payable at a flat rate of $30.00 for expenses associated with a telephone line utilized for Municipal business. Mileage expenses shall be reimbursed for meetings which a per diem applies on a quarterly basis. Where there is no applicable per diem, mileage expenses shall be reimbursed by resolution of Council. Corporate Services & Human Resources October 22, 2008 Report No. ADM 2008-028 Page 1 of 2 Attendance at meetings of local boards, committees/technical support groups or special Ad-Hoc committees to which the Member of Council has been appointed by resolution of Council shall be reimbursed per diems and mileage as outlined in By-law #2007-069, as amended, unless specified otherwise in the resolution of Council. An Ad-Hoc committee entitled the Craighurst Working Group was established by resolution of Council A review of Motion Nos. CW280716-12 and C080625-38 have determined that the Craighurst Working Group was clearly stuck as a "volunteer" working group. As such, the provisions of the Remuneration By-Law do not apply, and members are not paid a per diem or mileage for attendance at these meetings. FINANCIAL: POLICIES/LEGISLATION: By-Law # 2007-069 as Amended CONSULTATIONS: ATTACHMENTS: By-Law # 2007-069 as Amended CONCLUSION: That Report # ADM2008-028 be received for information RespeClly--submitted: ~' `°~ ~. Douglas Irwin `Director, C~.-°porate ServiceslClerk ~ Tamara Obee Human Resources Officer C.A.O. Approval /Comments: Corporate Services & Human Resources October 22, 2008 Report No. ADM 2008-028 Page 2 of 2 AMENDED THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2007-069 A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and GommitteeslTechnical Support Groups, and Expenses for Employees, and to Repeal By-law Nos. 2004-124, 2005-059, 2005-107 and 2007-020 WHEREAS Section 283 of the Municipal Aef, 2QU1, S.O. 2001, c. 25, as amended, provides that the municipality may pay any part of the remuneration and expenses of the Members of Council of the municipality and of the officers and employees a# the municipality; AND WHEREAS Gouncii deems it expedient to pass a By-law to provide for the remuneration and expenses of Members of Cauneil and Council's Appointees to Lacai Boards and GommitteeslTechnical Suppor# Groups and for expenses for employees; NOW THEREFORE the Gouncii of the Township of Qro-Medante hereby enacts as ~~ follows: That Schedules "A'", "B" and "G" appended hereto from part of this By-law. ii !( 3 2. That By-faw Nos. 2044-124, 2445-459, 2445-147 and 2447-424 are hereby repealed. 3. This by-law shaA take effect an the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 27T" DAY OF JUNE, 2007. BY-LAW READ A THCRD TIME AND FINALLY PASSED THIS 27T" DAY OF JUNE, 2047. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ayor, N.S. Hug s~~ Cle , J. D u~as~ Irw n Schedule "A„ to By-law Na. 2007-069 for The Corporation of the Township of Oro-Medonte REMUNERATION OF COUNCIL MEMBERS t. The annual remuneration for Members of Council for 2007 shall be: Mayor $ 23,974.00 Deputy Mayor $ 18,532.00 Councillors $ 13,739.80 2. That the annual remuneration for Members of Council shall be subject to an annual escalation factor of the lessor of: • The annual rate of inflation being the increase in the Consumer Price Index (CPI) for the prior year; or • The cast of living adjustment stipulated far the current year in the collective agreement 3. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows: • $ 75A0 for each half day or evening meeting $ 150.00 for each full day meeting 4. The per diem stipulated in Section 3 shall apply to the following, but exclude Regular meetings of Council: 4.t Attendance at Committee of the Whole meetings and Special meetings of Council 4.2 Attendance at meetings of local boards, committees/technical support groups or special Ad-Nac committees to which the Member of Council has been appointed by resolution of CounciE 4.3 Attendance at conferences, conventions and seminars as authorized by resolution of Council 4.4 Attendance at special meetings required for a specific purpose relative to municipal business and authorized by resolution of Cauncii 4.5 Attendance by the Mayor, or hislher designate, at business functions as representatives of the municipality, including the Mayor in hislher capacity as ex-officio, or his/her designate, in an ex-officio capacity 4.6 Attendance at non-committee/technical support group meetings where the Members of Council's attendance has been authorized by resolu#ion of Council 5. When a Member of Cauncii has been appointed by resolution of Council to a local board, regulatory body or committee which compensates i#s members directly, the Member of Council shall be entitled to the difference, if any„ in compensation and expenses received from the local board, regulatory body or committee and the amounts of compensation and expenses stipulated in this by- law. Schedule <B„ to By-law No. 2447-469 for The Corporation of the Township of Oro-Medonte REMUNERATION OF PUBLIC MEMBERS OF LOCAL BOARDS & COMMITTEESITECHNICAL SUPPORT GROUPS 1. The Public Members of the: • Planning Advisory Gommittee • Recreation Technical Support Group • Accessibility Advisory Gommittee Site Plan Gontral Technical Support Group shall receive per diem payments as follows: • $ 40.00 for each half day ar evening meeting • $ 80.00 for each full day meeting 2. The Public Members of the Gommittee of Adjustment shah receive per diem payments as faHaws: • $ 75.00 for each half day ar evening meeting • $ 150.00 for each full day meeting 3. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the following: • attendance at meetings of the local board or committee • attendance at conferences, conventions and seminars as authorized by resolution of Council • attendance at special meetings required for a specific purpose relative to municipal business and authorized by resolution of Council 4. The above remuneration and per-kilometer payments shall be paid an a semi- annual basis, upon submission of a statement approved by the Treasurer. Schedule "C" to By-law Na. 2007-Ofi9 for The Corporation of the Township of Ora-Medon#e EXPENSES FOR MEMBERS OF COUNCIL COUNCIL'S APPOINTEES TO LOCAL BOARDS & COMMITTEES AND EMPLOYEES PER KILOMETER PAYMENTS 1.1 The municipality shall compensate Members of Council, Council's Appointees to €.ocal Boards & CommitteeslTechnical Support Groups and employees at the rate of $.40 per kilometer for the use of non-township owned vehicles. i .2 Members of Council shat! receive aper-kilometer payment for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 4 of Schedule "A". 1.3 Members of local boards & committeesttechnical support groups shall receive a per-kilometer payment for travel from their residence & back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule `B". 1.4 Township employees shall receive aper-kilometer payment for each kilometer driven in anon-township owned vehicle while on Township business. 2. LUNCHEON & DINNER MEETINGS 2.1 The municipality shall be responsible for the cast of Council ar Committee luncheonldinner meetings when such meetings are calved by Council or the Committee concerned. 2.2 Council members and Senior Staff shall have the discretion to invite visitors for lunch ar dinner in connection with Township business and such expense shall be borne by the Township. 3. CONFERENCES, CONVENTIONS, SEMINARS AND MEETINGS 0.1 Attendance at conferences, conventions, seminars and meetings shad be pre- authorized by Council resolution ar in accordance with Township policy. 3.2 The following expenses shall be paid: i} HoteltMotel accommodation -actual cost ii) Parking -actual cost iii} Registration -actual cost iv Meals and incidental expenses -actual cost to a maximum of $100/day v} The municipality wit! provide registration for a double roam, when a spouse is attending an approved conference, convention or seminar. 4. ADVANCES 4.1 The Treasurer shall have the authority to furnish advances to meat estimated expenses for those authorized to attend conferences, conventions and seminars. 5. EXPENSE STATEMENTS 5.1 Statements for expenses shall be submitted #o the Treasurer for actual cos# of items in a form recommended by the Treasurer. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-078 Being a By-law to Amend By-law Na. 2007-069, A Bylaw to Provide far Remuneration and Expenses far Members of Council and Council's Appointees to Local Boards and Committeeslfechrrical Support Groups, and Expenses for Empiayees WHEREAS Section 283 of the Municipal Act, 20t?1, S.C?. 2dQ1, c. 25, as amended, provides that the municipality may pay any part of the remuneration and expenses of the Members of Gouncii of the municipality and of the officers and employees of the municipality; AND WHEREAS Gouncii for The Garporation of the Township of tiro-Medonte did enact By-law No, 2007-069 on the 27"' day of June, 2007; AND WHEREAS the Council of the Township of Qra-Medonte has adopted a Per-Kilometer Hate Policy; AND WHEREAS the Council of the Township of C}ra-Medonte deems it advisable and expedient to amend By-law No. 2007-069; ' NOW THEREFORE the Gouncii of the Township of Uro-Medonte hereby enacts as follows: That Section 1.1 on Schedule "G" to By-law 2007-069 be deleted in its entirety and replaced with the following: "i. i The municipality shall compensate Members of Council, Council's Appointees to Local Boards & CommitteeslTechnicat Support Groups and employees at the rate of $.44 per kilometer for the use of non- township owned vehicles. 1. i. 1 That the per kilometer rate wiil be adjusted on Juty is` each year to $0.055 below the CRA rate for Qntario far the previous year. " 2. That this By-law shat( come into force and take effect on July 1, 2008 By-Law read a first and second time this 25`" day of June, 2008. By-Law read a third time and finally passed this 25t" day of June, 2008. THE GORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ,~ ~~ 't /% , ~r, H. S. Hu es _ -, ~ %" y~ ,. --- - r-- ~- CI k, J. Douglas~in ' TQWNSHlP QF QRQ-MEDQNTE REPORT ~' Report No. FD-2x08-13 To: Committee of the Whole Prepared By: S. Cowden, Director Meeting Date: August 13 2008 Subject: Motion # Report on the replacement of Roll #: the vehicle, `Rescue 2' R.M.S. File #: RECOMMENDATION(S): Requires Action Far Information Only It is recommended that: 1. This report be received for information; 2. That the Township enter into a contract with Oro Design and Manufacturing Inc for the construction and assembly of a new Rescue vehicle for the sum of $197,392; 3. That Oro Design and Manufacturing be advised of Council's decision. BACKGROUND: In 2006, the Fire and Emergency Services Department updated the Capital Vehicle Replacement table to reflect a number of factors including Insurance Industry expectations for fire apparatus longevity and useable and reliable service life for vehicles of various sizes. The plan, approved by Council of the day, set the front-line lifespan at 20 years for heavy apparatus, 13 years for medium duty trucks and 5 years for light duty service-rated vehicles The Township has two rescue vehicles in service, one in Moonstone, another in Hawkestone. The vehicle currently in use in Moonstone is a medium-duty 1995 model Ford E-350, `cube van,' chassis with approximately 40k kms on the odometer. In the past 12 months, we have spent approximately $5,000 in repairs. We have been working with fire apparatus manufacturers with which we have experience in who have provided us with quality equipment in the past. These companies include Oro Design, Carrier Emergency, Darch Fire and Metalfab fire apparatus. FIRE AND EMERGENCY SERVICES DEPARTMENT August 13, 2008 Report No. FD 2008-13 Page 1 of 4 We have applied several parameters to fit in order to get the best rescue vehicle for the Department. This rescue truck must be capable of the following: ~ must be durable enough to last at least 20 years in front-line service; must meet all current ULC, NFPA and Transport Canada specifications; must be capable of carrying the entire current complement of equipment plus meet future needs for capacity while remaining within its grass vehicle weight rating. There've been a number of technical specifications that we have also researched and have determined will give us the best truck far the money. Things such as tool racks and shelving designed to carry the equipment without damage, engine braking to add safety and extend brake service life and lighting systems to improve night time operations. We've spent a great deal of time, in fact, to ensure we get the truck that best meets the needs of our volunteers. We've consulted with the firefighters at Station 6, researched the traits of bath of our current rescue squads, and examined current and emerging trends in the fire service. One of our largest challenges, however, has been our budgetary constraints. In the last six months, the price of the cab and chassis for this a proposed apparatus has gone up over $16,000 and we have been advised that pricing will increase again on Oct. 27. ANALYSIS: We have received 4 bids based on our request for quotation. The bid prices are as follows: Oro Design: $197,392 Metalfab: $210,275 Darch Fire-Pierce: $230,341 E-One: $253,085 The design criteria and compliance table is attached to this report. Of the 4 bids, three substantially meet our requirements. The bid from Darch although not meeting our full criteria was accepted because of the other features offered and original pricing. As this report was being finalized today, Oct 22, Darch increased the price of the vehicle by $34,000 because of the recently depressed state of the Canadian Dollar in comparison with US currency. The bid is now discounted as being both over our budget allotment and not meeting all the bid specifications. FIRE AND EMERGENCY SERVICES DEPARTMENT August 13, 2008 Report No. FD 2008-13 Page 2 of 4 The bid from E-One is not acceptable due to the price of the unit. E-One builds quality fire apparatus, but we do nat have the reserve funds available. The two remaining bids came from Metalfab Fire Apparatus of Centreville New Brunswick and Oro Design, a locally owned company. In 2006, Metalfab was the successful bidder for two of our apparatus, Tankers No.s 3 and 5. The crews in these stations are very pleased with these units and Metalfab has provided excellent customer service for any of the issues we've identified with them. The trucks were delivered an time and budget from them and the purchase experience has been very positive. Oro Design is a local company operating from premises an Line 13 north, just north of Hwy 11. In 2005, Ora Design undertook the refurbishment of Tanker No. 1 from our Shanty Bay station. In speaking with the District Chief of the Shanty Bay Station, he has been pleased with the work and with the truck. Manufacturing Fire Apparatus is not primary business for Oro Design. Their main focus is the manufacture of service truck bodies far the heavy equipment industry, the demands of which are somewhat different than that of the Fire Service. That being said, the owner has been most helpful and cooperative and willing to provide us the truck we're after. FINANCIAL: The Department has $234,000 in the capital reserve fund. In the 2008 budget, $180,000 was allotted for the purchase of the vehicle. Price for completion of the vehicle by Ora Design: $197,392. POLICIES/LEGISLATION: Purchasing Policy National Fire Protection Association Standard 1901, `Standard for Motorized Fire Fighting Apparatus, 2003 Edition' i CONSULTATIONS CAO FIRE AND EMERGENCY SERVICES DEPARTMENT August 13, 2008 Report No. FD 2008-13 Page 3 of 4 Treasurer Station No. 6 [Moonstone] Officers and Fire Fighters, Station No. 2 [Hawkestone] Officers and Fire Fighters Station No. 1 [Shanty Bay] District Chief Deputy Fire Chief; ATTACHMENTS: 1. OMFES Rescue truck Bid requirement and bid table CONGI_USION: While not their primary business, we believe that with their general knowledge for truck body manufacturing and with our proximity to their facility, that Oro Design be awarded the contract to build the new truck for our Rescue Squad. Respectfully su~Yrfiitted: s J / _ .. , . Scott P. Cowden Director SMT Approval 1 Comments: C.A.O. Approval 1 Comments: FIRE AND EMERGENCY SERVICES DEPARTMENT August 13, 2008 Report No. FD 2008-13 Page 4 of 4 Report FD 2008-13 Purchase of a Rescue Truck Attachment No. 1 (~MFES Rescue truck Bid requirement and bid table Bidder MetalFab Oro Design E-One Pierce CablChassis Brand Engine Mfr Horsepowerftorque air intake with ember sep Transmission Mfr Transmission Model wheels-aluminium in-station air line connection Mirrors-chrome/heated Engine Brake Exhaust Brake ABS Air conditioning windows-front power Wheelbase [inches) Front Axle GVW Rear Axle GVW Rear Axle Ratio Suspension type Air compressor cap Two tone Paint redfwh International 7400 SBA 4x2 International DT466 310f950 Yes Allison EVS 3000 5 speed Yes Yes Yes Yes-Diamond logic Yes-4 wheel Yes No 256 14,000 23,000 5.25 Leaf Spring 13.2 cfm yes international Durastar International Maxxforce 9 300!860 no Allison EVS 3000 6 speed Yes Yes No Yes-4 wheel Yes Na 217 1 a,ooa 23,000 5.25 Air Ride 13.2 cfm red only International 4400 international DT570 310f950 Yes Allison EVS 3000 5 speed painted steel Yes No Yes Yes- 4 wheel Yes No-opt 226 12,000 23,000 5.25 leaf spring 13.2 cfm Yes Kenworth T300 Cummins ISC-315 315f950 Yes Allison EVS 3000 painted steel Yes No No Yes-4 wheel Yes-front and rear No 12,oao 20,000 geared for 65 mph top speed Leaf Spring 18.7 cfm Red only ~, Cab Features No. Seats 5 5 5 6 No. Seats w/SCBA brkts 3 4 3 4 Command/radio console Yes Yes Opt yes radio Motorola cdm 1250 Yes Yes Opt no NFPA compliant seating Yes Yes Yes yes BQX overall length Construction material roll up doors No. compartments No. shelves per compt. No. tool boards Roll out trays Internal Ladder storage On board battery charger Scene Lights NFPA compliant lighting Hitch receiver front/rear SCBA rack for 16 cyl + 2oxy 100 ft electric cord reel All wiring labelled and coded Compartment lighting 100% reflective on rear of body on board generator refrigerator Hydraulic Hose Reels Awning Fire Extinguisher brackets 24' extension ladder Turtle Tile Body Warranty ULC S515-04 compliance 14.5 ft aluminium Yes 7 2 4 4 Yes Yes 2-removeable on tripods Yes Yes Yes yes LED strip 5kW Honda Yes Yes-2 Yes 3 Yes Yes 10 years Yes 15ft Steel Yes 7 2 4 4 Yes Yes 2-removeable on tripods Yes Yes Yes Yes colour code only LED strip 15kW No Yes-2 No No No 5 years not offered 16 ft Aluminium Yes 9 2 min 5 No Yes 4-1000w truck mounted Yes Yes Yes[$1700] Yes LED strip Yes Opt Yes 10 years Yes 16ft Aluminium Yes 9 2 nla 3 No Yes 4-1000w truck mounted Yes No Na Yes Opt No 10 years NFPA 1901 compliance Yes not offered Yes Yes Price for Service Box $124,000 $88,223 Options Command lighting $19,000.00 8,255.00 $9,000,00 on board generator $12,500-35kw PTO 6,260.00 $9750 20kW $8,000.00 Hydraulic Nose reels included in bid included in bid included in bid $5,500.00 Awning included in bid 2,500.00 Reflective Striping and lettering included in bid 2,500.00 All Aluminium construction included in bid 4,300.00 Roll up doors on all compt's included in bid 3,073.00 Refrigerator included in bid 700.00 Pricin cablchassis $86,275.00 $84,654.00 $88,000.00 $85,000.00 Box $124,000.00 112,738.00 $165,085.00 $145, 341.00 Gross Price $210,275.00 $197,392.00 $253,085.00 $230,341.00 Delivery period 16 wks 16-20 weeks 18-26 wks 4 weeks Page 1 of 1 ,~ ~ Main Identity , From: "Shelley Hollingsworth" -> Sent: Thursday, October 16, 2Q08 ~~:.i,~ rivi Dear Friend of lake Simcoe, Re: You're invited to the Lake Simcoe Region Conservation Authority=s Annual Conservation Awards Ceremony, Thursday, October 30, 2008 The Lake Simcoe Region Conservation Authority=s mission is to provide leadership in the restoration and protection of the environmental health and quality of Lake Simcoe and its watershed with our community, municipal and other government partners. By celebrating environmental success stories from across the watershed, we hope to inspire others to conserve and protect lake Simcoe. We are pleased to invite you to attend our Annual Conservation Awards Ceremony on Thursday, October 30, from 6:00 p.m. - 8:30 p.m. at Madsen's greenhouse in Newmarket. This year we salute and celebrate the lake's AWatershed Heroes@ with members of the community, elected officials, and environmental leaders from around the Lake Simcoe watershed. We look forward to having you join us. Please confirm your attendance with Shelley Hollingsworth at (905) 895-1281, ext. 231 or by email at s.hollingsworthClsrca.on.ca. Yours truly, r'` ~'' Virginia Nackson Chair Encl. 10121 l2_(lilR TOWNSHIP OF ORO-MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES COUNCIL CHAMBERS DATE: THURSDAY, OCTOBER 16, 2008 TIME: 9:35 A.M. Present: Michelle Lynch, Chair Garry Potter Lynda Aiken Rick Webster Bruce Chappell Staff present: Steve Farquharson, Secretary Treasurer/Intermediate Planner Ryan Vandenburg, Planner Marie Brissette, Deputy Secretary Treasurer/Committee Coordinator 1. OPENING OF MEETING BY THE CHAIR Michelle Lynch assumed the Chair and called the meeting to order. 2. ADOPTION OF AGENDA C A081016-01 Moved by Potter, Seconded by Chappell It is recommended by the Committee of Adjustment that the agenda for the meeting of Thursday, October 16, 2008 be received and adapted. Carried. 3. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None. 4. MINUTES OF PREVIOUS MEETING a) Minutes of Committee of Adjustment Meeting of Thursday, September 18, 200$. b) Record of Committee of Adjustment Meeting of September 30, 2008. CA081016-02 Moved by Aiken, Seconded by Chappell It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, September 18, 2008 and Record of Committee of Adjustment Meeting of September 30, 2008, be adopted as presented. Carried. Committee of Adjustment Minutes -October 16, 2008 Page 1 5. PUBIC MEETINGS a) Application: 2008-A-43 Applicant: Wayne and Sandra Rowe Location: 66 Huron Woods Drive, Concession 6, Lot 138, Plan M-9 (Formerly Township of Oro) Proposal: Construct a detached garage in front of the dwelling Mr. Wayne Rowe and Mr. AI Walker were present. CA081016-03 Moved by Potter, Seconded by Chappell It is recommended that Committee approve Variance Application 2008-A-43, being to construct a detached accessary structure located 10 metres from the front property line, subject to the following conditions: 1. That the detached accessory building, notwithstanding Section 5.1.3 a), otherwise meet with all other provisions for detached accessory buildings; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that the detached garage be located no closer than 10 metres from the front property line, in accordance with the sketch submitted with the application; 3. That the appropriate building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Committee of Adjustment Minutes -October 16, 2008 Page 2 b) Application: 2008-A-44 Applicant: Robert and Renee Brennan Location: 763 Line 9 South, Part of Block X, Plan 902 (Formerly Township of Oro) Proposal: Recognize existing dwelling and free standing deck and setback from a watercourse. Applicant proposing to enclose the deck Mr. Robert Brennan was present. The Committee expressed concern over whether the detached deck would become attached, and that no survey was provided. CAU81016-04 Moved by Chappell, Seconded by Webster It is recommended that the Committee of Adjustment defers variance 2008-A-44. Carried. Committee of Adjustment Minutes -October 16, 2008 Page 3 c) Application: 2008-A-45 Applicant: Ronald Bolger Location: Lot 2, Concession 6, Part of Block F, Plan M-8 (Formerly Township of Uro) Proposal: Minimum lot frontage on a road and permit driveway Mr. Ronald Bolger was present. CA081016-05 Moved by Chappell, Seconded by Webster It is recommended that the Committee approve Variance 2008-A-45, being to grant a reduction far the minimum required lot frontage in a Private Recreational Zone from 30 metres to 9 metres and to allow a driveway to access a dwelling located to the west. Carried. Committee of Adjustment Minutes -October 16, 2408 Page 4 d} Application: 2008-A-46, 2008-A-47 Applicant: Moss Developments Inc. Location: 95 Line 1 North, Part of Lot 11, Concession 2 (Formerly Township of C}ro} Proposal: Construct two single detached dwellings to be used as model homes The applicant was not present. Mr. Glenn White, Senior Planner, provided clarification on the status of the Subdivision Application in relation to the Variance Applications. CAQ81 Q16-U6 Moved by Potter, Seconded by Chappell It is recommended that the Committee defers applications 2008-A-46 and 2008-A-47. Carried. Committee of Adjustment Minutes -October 16, 2008 Page 5 e) Application: 2008-A-48 Applicant: Douglas Duff Location: 2721 Lakeshore Raad East, Lot 20 and 21, Concession 14, Plan 518- 22320 (Formerly Township of Oro) Proposal: Construct a deck within the required setback to a watercourse Mr. Douglas Duff was present and expressed concern aver the staff's recommendation of requiring an Ontario Land Surveyor to verify the setback due to the casts involved. CA081 p16-0? Moved by Webster, Seconded by Potter It is recommended that the Committee approve Variance Application 2008-A-48 subject to the following conditions: 1. That the size and setbacks of the proposed dwelling be in conformity with the sketches submitted with the application and approved by the Committee; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by pinning the footing so that The dwelling including the attached deck be located na closer than 13 metres from the water course; 3. That the applicants obtain approval from the Lake Simcoe Region Conservation Authority if required 4. That the appropriate building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Committee of Adjustment Minutes -October 16, 2008 Page 6 f} Application: 2008-8-41 Applicant: Indian Park Association Location: Oneida Avenue, Part of Black E, Plan M-8 (Formerly Township of Ora} Proposal Boundary adjustment That applicant was not present. Ms. Jackie Bakmand stated she was the owner of 7 Oneida Avenue. CA0~1016-0+3 Maned by Aiken, Seconded by Chappell It is recommended that the Committee grant Provisional Consent to Application 2008-B-41 to convey a strip of land having a frontage of approximately 17.2 metres an Oneida Avenue a depth of approximately 83 metres, and an area of 0.14 hectares to the land adjacent being 7 Oneida Avenue subject to the following conditions: 1. That three copies of a Reference Plan far the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 2. That the severed lands be merged in title with 7 Oneida Avenue and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the applicants solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Committee of Adjustment Minutes -October 16, 2008 Page 7 g) Application: 2008-8-42 Applicant: Horseshoe Valley Lands Ltd. Location: Part of Lot 2, Concession 4, Part 1, Plan 51 R-35261 (Formerly Township of Medonte) Proposal: Easement to permit far water flow Mr. Martin Kimball was present on behalf of the applicant. Ms. Pauline Wooster questioned the water drainage pattern. CA081016-09 Moved by Aiken, Seconded by Potter It is recommended that Committee approve consent application 2008-13-42 subject to the following conditions: 1. That three copies of a Reference Plan indicating the lands subject to the easement be prepared by an Ontario Land Surveyor and be submitted to the Secretary-Treasurer; 2. That the applicant prepare and submit 3 original copies of the deeds for the easement, one copy to be retained by the Municipality; and, 3. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of this notice as noted below. Carried. Committee of Adjustment Minutes -October 16, 2008 Page 8 h) Application: 2008-8-43 Applicant: Horseshoe Valley lands t_td. location: Part of lot 2, Concession 4, Part 1, Plan 51 R-35261 (Formerly Township of Medonte) Proposal: Easement to permit cross country trails Mr. Martin Kimball was present on behalf of the applicant. CA081016-10 Maned by Chappell, Seconded by Webster It is recommended that Cammittee approve consent application 2008-8-43 subject to the fallowing conditions: 1. That three copies of a Reference Plan indicating the lands subject to the easement be prepared by an Ontario land Surveyor and be submitted to the Secretary-Treasurer; 2. That the applicant prepare and submit 3 original copies of the deeds for the easement, one copy to be retained by the Municipality; and, 3. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of this notice as noted below. Carried. Cammittee of Adjustment Minutes -October 16, 2008 Page 9 i) Application: 2408-8-44 Applicant: Horseshoe Valley Lands Ltd. Location: Part of Lots 3 and 4, Concession 4, Part 1, Plan 51 R-34671 (Formerly Township of C?ra) Proposal: Easement to permit access the golf course Mr. Martin Kimball was present an behalf of the applicant. CA08101 fi-11 Moved by Potter, Seconded by Aiken It is recommended that Cammittee approve consent application 2448-B-44 subject to the following conditions: 1. That three copies of a Reference Plan indicating the lands subject to the easement be prepared by an Ontario Land Surveyor and be submitted to the Secretary-Treasurer; 2. That the applicant prepare and submit 3 original copies of the deeds for the easement, one copy to be retained by the Municipality; and, 3. That the conditions of consent imposed by the Cammittee be fulfilled within one year from the date of the giving of this notice as noted below. Carried. Committee of Adjustment Minutes -October 16, 2008 Page 10 .~ j) Application; 2008-8-~5 4 Applicant: Skyline Horseshoe Valley Inc. Location: Part of I-ots 3 and 4, Concession 4, Part 1, Plan 51 R-30671 (Formerly Township of Oro) Proposal: Easement to permit access from future pumping station Mr. Martin Kimball was present on behalf of the applicant. CA081016-12 Moved by Webster, Seconded by Chappell It is recommended that Committee approve consent application 2008-8-45 subject to the fallowing conditions: 1. That three copies of a Reference Plan indicating the lands subject to the easement be prepared by an Ontario Land Surveyor and be submitted to the Secretary-Treasurer; 2. That the applicant prepare and submit 3 original copies of the deeds far the easement, one copy to be retained by the Municipality; and, 3. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of this notice as noted below. Carried. Committee of Adjustment Minutes -October 16, 2Q08 Page 11 6. STAFF REPORTS Nane. 7. NEW BUSINESS a) Site Visits Qeferred. 8. ADJOURNMENT CAO$1016-13 Moved by Chappell, Seconded by Aiken It is recommended that we do now adjourn at 12:02 p.m. until 9:30 a.m., Thursday, November 20tH 2008 pr at the call of the Chair. Carried. Michelle Lynch, Chair Steven Farquharson, Secretary Treasurer Committee of Adjustment Minutes -October 16, 2008 Page 12 TOWNSHIP OF ORO-MEDONTE SITE PLAN CONTROL TECHNICAL SUPPORT GROUP MINUTES Robinson Room Monday, October 20, 2008 TIME: 9:05 a.m. Present: Mayor H. S. Hughes Councillor Terry Allison Councillor Dwight Evans Staff Present: Andria Leigh, Director of Development Services; Keith Mathiesan, Director of Engineering and Environmental Services, Lisa McNiven, Manager of Engineering and Environmental Services; Kim Allen, Chief Building Official; Glenn White, Senior Planner; Steven Farquharson, Intermediate Planner; Janette Teeter, Deputy Clerk Also Present: Michael Bachelder, Applicant Andria Leigh, Director of Development Services, assumed the Chair and called the meeting to order. 1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. Motion No. SPTSG081020-1 Moved by Evans, Seconded by Allison It is recommended that the agenda for the meeting of Monday, October 20, 2008 be received and adopted. Carried. Motion No. SPTSG081020-2 Moved by Allison, Seconded by Evans It is recommended that the minutes of the meeting held on September 22, 2008 be adopted as printed and circulated. Carried. 2. SITE PLAN APPLICATION a) Michael Bachelder -Site Plan Application, Part 2, 51 R-36216, Part of Lot 26, Concession 9, Township of Oro-Medonte, Springhome Road. Motion No. SPTSG081020-3 Moved by Evans, Seconded by Allison It is recommended that the verbal information presented by Andria Leigh, Director of Development Services, re: Michael Bachelder -Site Plan Application Part 2, 51 R- 36216, Part of Lot 26, Concession 9, Township of Oro-Medonte, Springhome Road, be received. Carried. 3. ADJOURNMENT Motion No. SPTSG08102U-4 Moved by Allison, Seconded by Hughes It is recommended that we do now adjourn at 9:23 a.m. Carried. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. Andria Leigh, Janette Teeter, Director of Development Services Deputy Clerk Page 2 Site Plan Control Technical Support Group Meeting Minutes -October 20, 2008 The Corporation of the ~~ County of e ; ~.,, . (705} 726-9304 Fax: (745) 725-12$5 $eeton Area {905} 729-2294 CLLIZK'S OI'>~IC>v Telephone Extension 126 October 8, 2008 Mayor and Council of Simcoe County Member Municipalities Dear Mayor and Council; Subject: 2 dear Tenn for Warden of Simcoe County Administration Centre 1110 Highway 26 Midhurst, (Jntario LOL 1 XO At its meeting on September 11, 2008 the Performance Management Committee considered the enclosed report regarding instituting a 2 year term far the Warden of Simcoe County. Following its consideration of the report the Performance Management Committee submitted the following recommendation to County Council; "THAT the required public meeting regarding the change to the term of Warden for Simcoe County be held by County Council at its regular meeting an January 27th, 2009; AND THAT the notification process outlined in Item PM 08-115 be approved; AND THAT the member municipalities be notified of the proposed meeting date" The quoted resolution was approved, without amendment, by County Council at its meeting an September 23`d, 2008. It would be appreciated if this matter could be brought to the attention of your Council and should your municipality wish to submit any comments an this matter please do sa prior to the County Cauneil session of January 27`x, 2009. Yours truly, ~` ~' Glen R. Knox County Clerk COUNTY f~F SIMCUE ITEM FOR: PERFORMANCE MANAGEMENT COMMITTEE SECTION: :Tatters for Consideration ITEM NO. PM 08-115 MEETING DATE: September 11, 2008 SUBJECT: Public meeting regarding the two year term for Warden of Simcoe County RECOMMENDATION: THAT the required public meeting regarding the change to the term of Warden for Simcoe County be held by County Council at its regular meeting an January 27th, 2009; AND THAT the notification process outlined in Item PM 0&115 be approved. BACKGROUND: At the County Council meeting on August 28`h 2008 the following recommendation of the Govenlance Committee was approved; "THAT the necessary by-law be presented to County Council to change the term of office for the Warden of Simcoe County to two years effective December 2010; AND THAT staff be requested to report to the Performance Management Committee in September outlining the process to implement the change in term of office far Warden and recommend a date for the required public meeting." Section 219 1) of the Municipal Act, 2001 requires that before passing a by-law to change the term of office of an appointed head of council "the municipality shall give notice of its intention to pass the by-law and shall hold at least one public meeting to consider the matter." 1n order to comply with the legislation it will be necessary for the County to advertise its intention to change the terns ofwarden to two years effective in December, 2010. It is proposed that the advertisements be placed once in each of the (oval newspapers that were used to advertise the meetings regarding the County Official Plan and that the advertisements be completed 20 days prior to the public meeting. Given the proposed notification requirements the earliest that this matter could come before Council would be at its October, 2008 meeting. However, it is anticipated that the Qctober 2008 meeting will also deal with the proposed new County Official Pian. The next available date is the November, 2008 Council meeting which will deal with the 2009 County budget, Given the significant discussions at those meetings it maybe beneficial to have the public meeting at a later date. September 11, 244$ Performance Management Committee PM 48-115 Page 2 It is therefore prapased that the public meeting regarding the change to the term far the Warden of Simcoe Caunty be held at the January, 2449 meeting of County Council. This will allow the change to come into effect with the inaugural meeting of the new Council in December, 2414° EINA~if 1.11, :1'~.11.YSIS: "I'he cast far newspaper advertising far the public meeting can be accornmadated within the approved 2448 budget. SCHEDULES: There are no schedules attached to this Item. PREPARED BY: Glen R. Knox., County Clerk APPRC}VALS: Date: Craig Elliott, General Manager of Finance and Administration September 4, 2448 Mark Aitken, Chief Administrative Officer September 4, 2448 Ministry of Hsalth Promotion Office of the Deputy Ministsr 777 Say Street, 18"' Floor Toronto C}N M7A 1S5 TeI.: 416 326-$475 Fax: 416 326-8449 TTY: 416 212-5723 TTY Toll Free: 1 866 263-1410 www.mhp.gov.on.ca Ministers de la Promotion ds Ia sante Bureau du sous-ministre 777, rue Say, 18g stage Toronto C7N M7A 1S5 Tel.: 416 326-8475 Telec.: 416 326-8409 ATS : 416 212-5723 ATS sans frail : 1 866 263-1410 www.mhp.gav.on.ca ~~j ~r" Ontario M H P3034MC-2QQ8-772 ~'~: i ~ 9 . °~:i,, His Worship Mayor H.S. Hughes V Township of Oro-Medonte 148 Line 7 South Box 100 f Ora ON LOL 2X0 _. Dear Mayor Hughes: Thank you for your correspondence, addressed to the Honourable Margarett R. Best, Minister of Health Promotion, outlining your concerns regarding the changes to the Shanty Bay Community Centre. I regret the delay in response. I want to assure you that the government is aware of the importance of sport and recreation infrastructure. There is an indisputable connection between healthy levels of physical activity and access to sport and recreational facilities. Facilities such as arenas, soccer fields, parks and trails can play a significant role in helping people of all ages become more physically active. As you are aware, the Township of Oro and Shanty Bay Community received a capital grant through the Community Recreation Centres Act in 1979. The grant was for a joint project by the Simcae County Board of Education and the Township of Oro far the construction of an addition to the Shanty Bay School. Section 10 of the agreement states "this Agreement shall remain in force for a term of twenty (20) years, commencing on the date of completion of construction." As the construction completion date was May 1980, the 20-year term of the agreement has expired. Therefore, the Simcoe County District School Board's changes to the community hall are no longer subject to approval by this ministry. .l2 -2- I am confident that the municipality and the school board will work together to achieve a mutually satisfactory resolution to this matter. If you have any further questions please feel free to contact Ms. Anita Comella, Director (Acting), Sport and Recreation Branch, at (416) X14-7696 or Anita.Comella@ontario.ca. Sincerely, Cynthia Morton Deputy Minister c: Han. Margarett R. Best, Minister of Health Promotion Mr. Garfield Dunlop, MPP, Simcoe North Ms. Gail O'Brien, Shanty Bay Community Association Ms. Anita Comella, Director {Acting), Sport and Recreation Branch !~~_ ~~ ~~® THE CORPOttATION OF THE l48 Line 7 S., Box 100 ~_ ~ ~~'~ Ora, Ontario LOL 2X0 ~'~~ ~ ~ ~''~ ~ ~ ~~W ~ O ~ ~ ~ ~ Phone (705} 4R7-2 t 7 [ ~~ ` '~ ~" ...LLL ~~~,~~,/// t-J 111 111 111 ~t ~ . , ;~~~' G Fax (705) 487-0133 -.-_ '~ ~. C-7r www.oro-mecfante.ra - ~ ...,_ April 30, 2008 The Honourable Margarett Best Ministry of Health Promotion Office of the Minister 777 Bay Street, 18"' Floor Toronto, ON M7A 1 S5 Oear Honourable Best: RE• Shanty Bav Community Centre -Letter MHP3034MC-200&190 Thank you for your response regarding the proposed changes to the Shanty Bay Community Centre in reference to the above noted correspondence. As of February 6, 2008, your Ministry had not received a formal request to change the site or use of the facility. Having received no further correspondence from your office it appears that the Simcoe County District School Board has not requested relief from S.10 of the Community Recreation Centres Act to make changes. Unfortunately, the Board has made alterations to the community room in the community hall that prevents it from functioning as a community centre room. The Simcoe County District School Board was formally notrfied of the requirements of the Act prior to beginning construction. Please accept this formal request on behalf of Mr. Garfield Dunlop, MPP, Simcoe North, myself and Mr. Robin Dunn, Chief Administrative Officer, Township of Oro-Medonte to meet with you at your earliest convenience. We wish to have this matter resolved in a manner that complies with the requirements and intent of S. 10 of the Community Recreation Centres Act and the mandate of your Ministry. We look forward to meeting with you to review documentation and to determine the process for a resolution. Ms. Samah Othman is our contact for arranging the potential meeting and may be reached at (705) 487-2171 ext 2238. Thank you in advance for your time and consideration, we look forward to the prospect of meeting with you. Yo r spec ~r H. S. Hughes Mayor Cc: Honourable Aileen Carroll, Minister of Culture Honourable Kathleen Wynne Minister of Education Garfield Dunlop, MPP, Simcoe North Ms. Gail O'Brien, Shanty Bay Community Association ~~~~~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-136 Being a By-law to Appoint Municipal Law Enforcement OfficerslProvincial Offences Officers And to Repeal 2008-76 WHEREAS the Municipal Act 2001, S.O. 2Q01, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Police Services,4et, R.S.O. 1990, Chapter P. i5, Secti©n 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of a municipality; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte does now find it expedient to appoint Municipal Law Enforcement OfficersJProvincial Offences Officers; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the employees of The Corporation of the Township of Oro-Medonte outlined on Scheduie "A", attached hereto and forming part of this by-law, be appointed Municipal Law Enforcement OfficersJProvincial Offences Officers; 2. That employees of The Corporation of the Township of Oro-Medonte outlined on Schedule "B", attached hereto and farming part of this by-law, be appointed Municipal Law Enforcement OfficersJProvincial Offences Officers for the purpose of parking infractions; 3. That By-law 2008-076 is hereby repealed in its entirety; 4. That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-law No. 2008-136 for The Corporation of the Township of Oro-Medonte Municipal t.aw Enforcement Officers/ Provincial Offences Officers Brendan Burke Rory Webster Kim Allen Sherri-t-ynn Moore Brian Bell Paul Holland Janice Bosomworth Scott Cowden Schedule "B" to By-law No. 20108-136 far The Corporation of the Township of Oro-Medante Municipal Law Enforcement Officers/ Provincial Offences Officers For the purpose of parking infractions Brian Roubos Dean Mawdsley Harold Shelswell Dan Tinney Dave Dowson THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-t-aw No. 200$-138 Being a By-Law to Authorize the Execution of an Agreement Between the Tawnship of Ora-Medante and Dalian R. Lawe & Sans Construction Ltd. Far the supply, haul, mix and pile of winter sand (Tender PW200$-05}. WHEREAS the Municipal Act, 2001, S.C?. 2001, c.25, Section 224, as amended, states that it is the rate of Cauncil to ensure that administrative practices and procedures are in place to implement the decisions of Cauncil; AND WHEREAS Cauncil far The Corporation of the Tawnship of Caro-Medante declared the successful bidder of Tender PW2008-Ob to be Qaltan R. Lawe & Sans Construction Ltd.; AND WHEREASE Council deems it expedient to enter rota an agreement far Contract No. PW2008-05, far the supply, haul, mix and pile of winter sand, with Dalton R. Lawe & Sons Ltd.; NOW THEREFORE the Cauncil of the Tawnship of ©ro-Medante hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Cantract R1a. PW2008-05 attached hereto as Schedule "A" and farming part of this By- Law. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22"D DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINA~~Y PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes } r Clerk, J. Douglas Irwin TENDER FC~R GaNTRA^T ~D. PW2l?Q8 - Q5 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions aftached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements'; made payable to the Township of Ora-Medonte. Optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shalt be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. !t is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the contract price. THE TOWNSHIP OF ORO-MEDONTE 5HAtL DEDUCT lOl OFF OF THE TOTAL TENDER CHEQUE FOR EACH DAY THE` CONTRACTOR !S OVER THE COMPLETION DATE. 11We (the Contractor) promise to commence work on. r a t .~ (To be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete the work by: t~ctober 31, 20+Q8 (To be completed by Municipality) BY: __ _ ~ ~ ' _ ~ ~ ' "~ ' Name of Firm or Individual (Hereinafter referred _ ? , to as the "Contractor") -: , i ~ , ~ . , ~~~ Address ~-~-., T _ - - _ -- - -- ~ ~ _ ~~, ~, ,. ~= ~ ~ , <. Name of Person Signing for Firm (Signature) ,~~. , Office of Person Signing for Firm ~_~ ~ ~, Telephone No. ~:. ~ -4 {-, 5 ~ ~ ~ ~ , , , ~, ~~: GENERAL Ct~NL?ITtC?N~ The general conditions of thr`s Contract will be the genera) conditions as set out in OPS General Ganditians and OPS Section i00, unless stated otherwise and is pertinent to this Contract. Regulations: The Contractor shalt abide by all Acts, By-taws and Regulations relative to the performance of the work. Completion: Time shall be of the essence of this agreement Payments: Monthly payments for work done may be paid up to 85°I of the estimated value of the work performed. Within thirty-seven (37) days of the dale of acceptance of the completed Contract, the remaining 15% wilt be released to the Contractor. Engineer ar Public Works Superintendent: Means the Council of the Municipality, or such other person, partnerhip or corporation as may be authorized by the Council to act an their behalf, in any particular capacity. Weighing: Weighing shall be carried out in accordance with OPSS Form 102, current at the time of this Gontract. Copies of OPSS Form 102 are available upon request tram the MTO District Office. Damage by Vehicles and Qther Equipment: if at any time, in the opinion of the Public Works Superintendent, damage is being dare, or is likely to be done, to any highway or any improvement thereon, other than such portions as are part of the work, by the Contractor`s vehicles or other equipment, whether licensed or unlicensed, the Contractor shall, on the direction of the Public Works Superintendent and at the Contractor's awn expense, make changes in or other equipment, or shall alter loadings or shall in some other manner, remove the cause of such damage to the satisfaction of the Public Works Superintendent. Loading of Motor Vehicles: Where a vehicle is hauling material for use on the work under the Contract, in whole or in part, upon a public highway and where molar vehicle registration is required for such vehicle, the Contractor shall not cause or permit such vehicle to be loaded beyond the legal limit, as specified in the Highway Traftic Act, whether such vehicle is registered in the name of the Contractor or otherwise. 6 MEASUREMENT FC?R PAYMENT Measurement for payment of granular materials will include only those materials incorporated into the work and accepted by the Public Works Superintendent. (aj Tonnage Measurement: Should the Contract require payment by the tonne, the method of weighing materials for payment shall conform to the requirements of OPSS Form 102. (b) Gubic Measurement: Should the Contract require payment by the cubic metre, one of the two following methods wilt be employed, as specified in the Contract: (1) End Area Method: Volume of materials will be measured in their original position and computed in cubic yards by the method of average end area. (2) Truck Box Method: Materials will be measured in cubic metre {loose) by pre-determined truck capacities. The pre-determined capacity of each truck will be that computed from ifs box dimensions. Loading of each truck shall be kept to not less than the pre-determined capacity of truck. Gonversion Factor: 1 cubic yard = 0.764 cubic metres 1 cubic metre = 1.3 cubic yards 1 cubic metre = i.76 tonnes 1 mile = 1.6 kilometres 7 kilometre = 0.6 miles BAS/S OF PAYMENT: Payment at the Contract price shall be compensation, in full, far the supply of all labour, equipment and materials necessary to complete the work to the satisfaction of the Public Works Superintendent or his Representative. l/We (Contractor} have reviewed the above and understand the procedures implied. ,. ,; Y ~ ~--- - Name of Person Signing for Firm Signature GQNTRACT NO. PW2008 - 05 TENDER FC?R UYINTER SAND FORM l -SOUTH YARD __ s~Ee. __-__ -- ~~~ TENDER ITEM DESCRIPTION ESTIMATED UNIT TOTAL NO. QUANTITY PRICE - -- _ _ _ HAUL AND MIX TO _ ~ ~ ` ` " 1. 537 TOWNSHIP PATROL YARD 3,800 Tonnes ~ : ~ , HAUL, M/X AND PItE /N 2. 531 TOWNSHIP SAND 9,000 Tonnes ~ STORAGE SHED G.S. T No. ~ ~7~'i ~,~, ~-+-?~.~ ~- G.S.T. $ G¢- ct ', ~ ~ t TUTAL TENDER AMC7UNT $ ~~ ' ~~_ ~~ ~' Signed at the ~ ~ C ~•~ ,.x ~~ ~' of ~-~~7 ~~ ~ ~n~~ in the County of 4 , ''. ~~ : ~, this 1 ~ ~ day of l'~~ ~ ~~ ~ ~ , 2008. ...~' Signature of Contractor ar Witnesses and Position Heid ~~ .-- ~> Name, Address and Telephone No. of Person Ta be Contacted Regarding Information and/or Performance of the Contract Tender accepted by Resolution of Gouncit on 2008. 8 CONTRACT NO. PW2t?Q8 - Q5 TENDER FOR WINTER SAND FORM 2 -NORTH YARD ~~~ SPEC. - __ _ ___ w_- _ - - -- ~-- TENDER ITEM DESCRIPTION I ESTIMATED UNIT ~ TOTAL __ NO._ Q!lANTfTY PRICE ~ _ _ HAtlL, MIX AND PILE IN _ - ~ i. 531 TOWNSHIP SAND 7',500 Tonnes 3 ~ ~ j-' ' `' ~ ' STORAGE SHED AT PlT HAUL, M!X AND PILE AT 2. 53i THE TOWNSHIP PATROL 1,800 Tonnes ~~ ~~` ~~ ti ?` -._~ -' •~'`~~ YARD G.S.T. No. ~,~~ ~~~~'} '-~.._'~~-~- P.S. T. $ f ~ ~ .~; .~~-~ G.S.T. $ ~.~~ `~ , TOTAL TENDER AMOUNT $ ~ ' ~'~ ~ ~ ~'~ ~' Signed at the ~ ~ ,, • ~.~r-~~ ~' of ~~ ~~ M~~ ~~~ ~- ~~~ in the Gounty of r`l1 C ~:~i.r. this b~ ~ S7~ day of !'~'~ +~<~~~ ~-[ , 2008. `~` R S ~~:_ ~ ,)` -- "~ i l f ~ ~t.l ~.. r~.; ' ~t~°`~ i rt~~ L t Z.r1 ~~ `_~ 1 ~. ~i ~~ 1J Signature of Contractor ar ~` ~~~~--} Witnesses and Position Held .-- ,~ i ~ ~~~~~~ ~~~~s ~~~.~~~'~~ Name, Address and Telephone No, of Person To be Contacted Regarding Information and/or Performance of the Contract Tender accepted by Resolution of Council on 2008. 9 AGREEMENT - TC1 WNSHIP 4F C~RQ-MEDCINTE This Agreement made, in duplicate, this ,~ ~ day of r,~ '~ ~~:' ~_ ~ -~ 2008. BETWEEN of the in the flistrict or County of ___ and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and at! of which are to be read herewith and form part of this present Agreement as fully and campletety to all intents and purposes as though all the stipulations hereof have been embodied herein. DESCRIPTION OF THE WORKS: Contract No. PW2008 - 05 is to supply, haul and mix sand to the Township of Oro-Medonte in quantities as per Form of Tender Contract No. PW2008 - 05. The Contractor wit/ be required to refill both sand storage buildings during the winter when notified by the Municipality. IQ '; The Contractor further agrees that he will deliver the whole at the works, completed in ~, accordance with the Agreement on ar before the 3f~r day of Qctober. 2Qt?8. The Contractor agrees that such marries maybe deducted from any monies due the Cantractor on any account whatsoever. IN CC?NSIDERATIC?N WHEF2EQF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WNERElJF the Contractor and the Township of Qro-Medonte have hereunto signed their names and set their seats on the day first above written. { ~ ~-. ~: Signature of Cantractor, ar Signature of Corporation Seal of Corporation ~~ Signature of the Clerk Signature of the Mayor with Seal 11 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 2008-139 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Limas Farms For Snow Removal at Moonstone Fire Hall (Tender PW2007-17). WHEREAS the Municipal Act, 2QD1, S.C7. 2C1Q1, c.25, Section 224, as amended, states that it is the rate of Council to ensure that administrative practices and procedures are in place to implement the decisions of Cauncil; AND WHEREAS Council far The Corporation of the Township of Oro-Medonte declared the successful bidder of Tender PW2007-17 to be Limas Farms; AND WHEREASE Cauncil deems it expedient to enter into an agreement far Contract No. PW2007-17, far the removal of snow at the Moonstone Fire Mall, with Limas Farms; NOW THEREFORE the Council of the Township of Caro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract No. PW2007-17 attached hereto as Schedule "A" and farming part of this By- Law. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ` _ ~~ TENDER FOR THE TOWNSHIP OF ORO-MEDONTE CONTRACT NO. PW2007-17 TENDER_FQR SNOW REMOVAL (SEE PAGE 5 FOR LOCATIONS) W/NTER SEASONS OF 2007-2008, 2008-2009, 2009-2010 THE QORPQRATIQN OF THE TQWNSHIP QF ORD-MEDONTE TENDER GLfJSING DATE lS 12:C1U NC?QN ON FRIDAY, N©VEMBER 2, 2Q(?7 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Frr`day, November 2, 2007 at 1:00 p.m. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Public Works Department as tendered. Please provide all the documentation required for each form. Tenders wilt be awarded on an individual basis far each location listed. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. PW2007-17" and addressed to Doug Irwin, Clerk, Township of Oro-Medonte, Box 100, ORO, Ontario LOL 2X0. if tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of Oro-Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Jerry Ball, C.R.S.S. Public Works Superintendent Township of Oro-Medonte Telephone: (705) 487-2171 2 CONTRACT NO. PW2Q+~7-17 NOTICE TO B/DDE'RS: 1. The Contractor is to bid on the removal of snow at all or individual locations listed herein. Municipal staff will monitor this operation. 2. This tender is a seasonal contract from November 1, 2007 to April 15r" of each season. The Township reserves the right to terminate thr"s contract upon thirty (30) days notice, or as decided by the Township. 3. Quoted ~"rices on the Form of Tender are for the seasons beginning November 7, 2007 to April 15"' of each season, inclusr've, and include all applicable taxes. 4. Payment by the Township will be as soon as possible after submission of monthly invoices from the Contractor. 5. The Contractor shat/ maintain a tog of all work carried out far the contract, specifying date, time, road location and conditions, and shall make this available to the Township upon request. 6. The lowest or any tender not necessarily accepted. The Township reserves the right to accept different tenders for each of the specified areas of this contract. 7. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and Insurance Acf, 1998, with respect to his employees or operations, have been complied with. 8. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. Should the Contractor be in contravention of the above, all the work on the project shalt cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Public Works Superintendent or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shat/ indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2007-17. 9. This "Notice to Bidders" must be signed by the Contractor and submitted with his tender as an indicafign that the~ferms contained therein are acceptable to him. Signature of 3 TENDERIN ., REQUIREMENTS Basis for Reiectian of Tender. Tenders maybe rejected for any of the fallowing reasons. a) Br"ds received after Dosing date; b) Bids received on ether than the tender farm supplied; c) Bids net completed in ink or by typewriter; d) Incomplete bids (all items not bid), e) Qualified ar conditional bids; f) Bids not praperty signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO-PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER' Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and praperty damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at feast $2,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shalt protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 CONTRACT NO. PW2t?Q?-1 ? LOCATIONS: 7. Oro-Medonte Administration Gentre - 148 Line 7 South 2. Ora-Medonte Community Arena - 71 Line 4 North (Hwy. #11 and Line 4 North) 3. Oro-Medonte O.P.P. Building - 3331 Line 4 North 4. Oro-Medonte -- Moonstone Fire Hall - 5568 Line 7 North 5. Oro-Medonte Horseshoe Valley Fire Headquarters - 3375 Line 4 North 6. Oro-Medonte Lohuaru Trail Parking Lot - 3329 Line 4 North 7. Fire and Emergency Services Wafer Storage Tanks: a) 2525 Bidwell Road (see attached map) b) 2A Martinbrook Crescent (Martinbrook Subdivision) (see attached map) c) 28 Lauder Road (Edgar Estates) (see attached map) TERMS AND CONDITIONS: 1. a) Snowfall, which has accumulated to two (2) inches or mare in the parking and driveway areas and two (2) inches or more on all sidewalk areas, which include the front, side and back sidewalk areas of the Oro-Medonte Administration Centre, must be cleared by 7:D0 a.m., seven (7) days a week. Sidewalk areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. b) Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas far all locations and two (2) inches or more on the sidewalk areas of the Oro- Medonte Community Arena, must be removed by 5:00 a.m., seven (7) days a week. 2. The successful tenderer will be responsible for knowing the boundaries of the areas to be plowed and will be responsible far any damage to curbing, tight standards, or other permanent objects outside of those areas. 3. to the event that snow builds up excessively in areas where piled, the successful tenderer will be required to remove it at his own expense. All banks at the entrance to areas to be plowed, must be kept at a height so as not to obstruct view of traffic using main roads or entranceways. 4, The period of the contract shall be generally from November 1, 2007 to April 15th of each season. 5 CONTRACT NO. PW2007-17 TENDER FOR SNOW REMOVAL LOCATION 200X200$ 2008/2009 2009/201 D TOTAL AMOtlNT ORO-MEDONTE --- - --- -$ ~ $ $ $ ADMINISTRATION CENTRE Note: Area cleared by 7:Q0 a.m., seven {7) days a week, four (4) door entranceways, entire parking /of and driveways, and all sidewalks ORD-MEDONTE COMMUNITY $ $ $ $ ARENA Note: Area cleared by S:OQ a.m., seven {7} days a week, entire parking lot and driveways, entranceway, and barriers by Olympia doors to be moved and re laced with each low ORO-MEDONTE O.P.P. BUILDING $ $ $ $ {driveway parking lof & sidewalk) ORO-MEDONTE MOONSTONE $ ~ ti~~ $ ~ ~ ;® $ ~l~ ~ $ FIRE HALL , ~:~ ~ :~ ~ %~~~ { (driveway parking lot) C~ ~ ~ % c~° ~ ~~~~ f Erg ": ~' , f°' ~'~ r2 ~ f`2 r!°~ ~t,~-t~~. ..~--' t t"~ ORO-MEDONTE HORSESHOE $ $ $ $ VALLEY FIRE HEADQUARTERS (driveway parking tot) ORO-MEDONTE LOHUARU $ $ $ $ TRAIL PARK/NG LOT (driveway parking lot) FIRE AND EMERGENCY SERVICES WATER STORAGE TANKS - 2525 Bidwell Road (driveway) $ $ $ $ - 2A Martinbrook Crescent $ $ $ $ (driveway) - 28 Lauder Road drivewa $ $ $ $ G.S.T. $ TOTAL TENDER $ 6 ~/'l ~~„a,r4,~:, ~ ~F G. S. 7 : No. ., t t Signed at the ~ ~'~ in the County of t ~~ ~ .: ` this `' ~~ day of ~-' ~% `~'~ ~ ''~ , 20l?7. ~__ , ~~~~n~ture of ontractor or ~t~itnesses and Position Held ~,.. m ~ . Name, Address and Telephone No. of Person To be Contacted Regarding Information andlor Performance of the Contract 7 CQNTRACT NC?. PUV20Q7-i7 Lr"st equipment which will be used to complete the wark required by this contract. State the Make, Type, Year and Plow Size; . , ~- .. ~ ,~ , F ~'~ ` , ~~ r ~. J ( ~. __ • ~ i. ~ (,,~ f, ~ ~ C ~ it ~' ~ : 1 c? ~v~ ~ ~ ~_ ~ ~; . ~"~t~-s.~` ~ '- C c 1 ~ L ~ 7f [ Name of Firm ~ rr /,. 1 Address Telephone Na. Name of Firm Repres~`ntative ~- Title Date s AGREEMENT -TOWNSHIP OF ORO-MEDONTE This Agreement made, in duplicate, this -~ ~~ day of ~' ~ ~- ~ ' `~f r ~ ~~' ~ 2007. BETWEEN , -~ ; ~ ~ . ~ ,. :, . .. ' ~ - ...~ . _ .. - ~ _ ~ _ of the r~:LL~ 4~ c,~r~ ~` ~,.~~~ ~° in the District or County of __- - _ ,f , ,~ and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART -and - THE CORPORATION OF THE TOWNSH/P OF ORO-MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent ar his Representative, to do all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and all of which are to be read herewith and farm part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. DESCRIPT/ON OF WORKS: To supply snow removal to the locations specified on Page 5 of this Contract No. PW2007-17 within the Township of Oro-Medonte. IN CONS/DERATION WHEREOF said Party of the Second Part agrees to supply to the Contractor for alt work done, the quoted prices on the tender. The Contractor agrees that such monies maybe deducted from any monr`es due the Contractor on any account whatsoever. IN CQNS/DERATtC1N WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. !N WITNESSES WNEREQF the Contractor and the Township of ©ro-Medonte have hereunto signed their names and set their seats an the day first above written. ~~.,_ ~.~ `~ Signature of contractor, or ~° ~- Si~rnature of Corporation Seal of Corporation Signature of the Clerk Signature of the Mayor with Seal z© ` u N °' ~ °o o N N 'a' +~+ ~ o i w ,-- N i i N ~ i V Qf V SG i '~ i i N i -- w y ~ W i i C i N N i N N i N ~ i V N i t+i ~ A A m A Of .Ni i ~ N N Qi 4t tNA ND ~ N y ~ V O to N i 4f y,~ N N W 4i ~~ i ~~qq V V \ ~ ~ G ~ N ~ A N i y '~ N N A i N ~ i N 4/ N i OD ~ A N O W O y N N m O N N ~ td y N W W p y Na i m N N N r f70 ' i m i • i W ,a N N W V N ~ i A ~ ~ N N i N N V ~ N i W ~ i ~ ~ N w i i 0 i N "'! ~ i i N V i ~ i W i D O N m N i - O i N O N ~ W i ~ W N ~ i W N y i A A ~ O i N N A OD i N N N i O i N A i W N 'N ~ i N Q i ~-v ~ ~-- CJ ~ ~ ~ M ~-- ~, II N a~ 0 i i a A i ~ ~ A W ~' ' ~ C N .~ 0 ca b ~~ N ( .p I O I ~ O ' N a / ~y THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law Na. 2008-140 Being a By-t_aw to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Don Woodrow For Snow Removal at O.P.P. Building, Horseshoe Valley Fire Headquarters and Lohuaru Trail Parking t_ot (Tender PW2007-17). WHEREAS the Municipal Act, 2001, S.Q. 2001, c.25, Section 224, as amended, states that it is the role of Gouncil to ensure that administrative practices and procedures are in place to implement the decisions of Gouncil; AND WHEREAS Council for The Gorporation of the Township of Oro-Medonte declared the successful bidder of Tender PW2007-17 to be Don Woodrow; AND WHEREASE Gouncil deems it expedient to enter into an agreement for Gontract No. PW2007-17, for the removal of snow at the C7.P.P. Building, Horseshoe Valley Fire Headquarters and ~ohuaru Trail Parking Lot, with Don Woodrow; NOW THEREFORE the Gouncil of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Glerk be authorized to execute the Agreement for Gontract No. PW2007-17 attached hereto as Schedule "A" and forming part of this By- ~aw. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINAt_~Y PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin )~ S ~"..~~~ TENDER FOR THE TO WNSH/ P OF ORO-MEDONTE ~~ ~'® ~~- ,~~ ~ ~f y ~~ ~~~; CONTRACT NO. PW2007-17 TENDER. FOR SNOW-REMOVAL jSEE PAGE 5 FOR LOCATIONS) 1NlNTER SEASONS OF 2007-2008, 2008-2009, 2009-2010 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE TENDER CLOSING DATE 1S 72:O1? NOON ON FRIDAY, NOVEMBER 2, 2Q07 (Lowest ar any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Friday, November 2, 2007 at 7:00 p.m. This tender is general in nature. The actual works to be done, or materials purchased, will 6e administered by the Public Works Department as tendered. Please provide all the documentation required for each farm. Tenders will be awarded an an individual basis for each location listed. Tenders shat/ be enclosed in a sealed envelope marked "Tender for Contract No. PW2007-77" and addressed to Doug Irwin, Clerk, Township of Oro-Medonte, Box 700, DRD, Ontario LOL 2X0. It tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of Oro-Medonte, Administration Centre, 748 Line 7 South, ORO, Ontario LOL 2X0. Far further information, please contact: Jerry Ball, C. R. S. S. Public Works Superintendent Township of Oro-Medonte Telephone: (705) 487-2777 2 CONTRACT NCa. PW2~47-17 NC7TlCE T4 8/DDERS: 1. The Contractor is to bid on the removal of snow at all or individual locations listed herein. Municipal staff will monitor this operation. 2. This tender is a seasonal contract from November i, 2007 to April i5t" of each season. The Township reserves the right to terminate this contract upon thirty (30) days notice, or as decided by the Township. 3. Quoted prices on the Farm of Tender are for the seasons beginning November 7, 2007 to April 15"' of each season, inclusive, and include aH applicable taxes. 4. Payment by the Township wit! be as soon as possible after submission of monthly invoices from the Gontractor. 5. The Contractor shall maintain a log of all work carried out for the contract, specifying date, time, road location and conditions, and shat/ make this available to the Township upon request. 6. The lowest or any tender not necessarily accepted. The Township reserves the right to accept different tenders far each of the specified areas of this contract. ?. The Gontractor shalt furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and lnsurance Act, 1998, with respect to his employees or operations, have been complied with. 8. The Contractor shat/ abide by the requirements of the Clccupatianal Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. Should the Gontractor be in contravention of the above, alt the work on the project shall cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Public Works Superintendent or his Representative shalt be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnity and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2007-17. 9. This "Notice to Bidders" must be signed by the Gontractor and submitted with his tender as an indication that the terms contained therein are acceptable to him. ,c ~ ( / / 1. ~ ~~ ~' .: Signature o Contractor 3 TENDER/NG REQUIREMENTS Basis for Resection of Tender: Tenders maybe rejected for any of the following reasons. a) Bids received after closing date; b) Bids received an other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Sids not properly signed and sealed. *EACH BIDDER MUST CQMPLETE THE TW4-PAGE "AGREEMENT" PC3RT/ON LQCATED AT THE END C)F THIS TENDER*. Liability insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $2,00O,OOD.00, exclusive of interest and cost, against lass or damage resulting from bodily injury to, or death of, one or more persons and Joss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants ar agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy ar certificate thereof to the Municipality before the work is started. 4 Gt?NTRACT NO. PW2Q0?-17 LOCATIONS: 1. Oro-Medonte Administration Centre - i48 Line 7 South 2. Oro-Medonte Community Arena - 71 Line 4 North (Hwy. #71 and Line 4 North} 3. Oro-Medonte O.P.P. Building - 3331 Line 4 North 4. Oro-Medonte -Moonstone Fire Hall - 5568 Line 7 North 5. Oro-Medonte Horseshoe Valley Fire Headquarters - 3375 Line 4 North 6. Oro-Medonte Lohuaru Trail Parking Lot - 3329 tine 4 North Fire and Emergency Services Ntater Storage Tanks: a} 2525 Bidwell Road (see attached map) b} 2A Martinbraok Crescent (Martinbrook Subdivision) (see attached map) c) 28 Lauder Road (Edgar Estates} (see attached map) TERMS AND CC)NDiTIONS: 1. a) Snowfall, which has accumulated to twa (2) inches ar mare in the parking and driveway areas and two (2} inches or more on all sidewalk areas, which include the front, side and back sidewalk areas of the Oro-Medonte Administration Centre, must be cleared by 7:00 a.m., seven (7} days a week. Sidewalk areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas must be salted, as required. b) Snowfall, which has accumulated to two (2) inches or mare in the parking and driveway areas for all locations and two (2) inches or more on the sidewalk areas of the Oro- Medonte Community Arena, must be removed by 5:00 a.m., seven (7) days a week. 2. The successful tenderer will be responsible for knowing the boundaries of the areas to be plowed and will be responsible for any damage to curbing, light standards, or other permanent ob%ects outside of those areas. 3. In the event that snow builds up excessively in areas where piled, the successful tenderer will be required to remove it at his awn expense. All banks at the entrance to areas to be plowed, must be kept at a height so as not to obstruct view of traffic using main roads or entranceways. 4. The period of the contract shall be generally from November 1, 2007 to April 15th of each season. ~tJNTRACT NQ. PW2(?07-17 TENDER FOR SNC7W REMOVAL LOCATION ~Df1712008 2t?O8I20t?9 20U9l2Q11~ TOTAL - AMOt1NT - ORO-MEDONTE $ $ $ $ ADMtNtSTRATtON CENTRE' Note: Area cleared by ~:QO a.m., seven (?) days a week, four (4) door entranceways, entire parking lot and driveways, and all sidewalks ORQ-MEDONTE COMMUNITY $ $ $ $ ARENA Note: Area cleared by S.Ot? a.m., seven (7) days a week, entire parking lot and driveways, entranceway, and barriers by Olympia doors to be moved and re laced with each low ORO-MEDONTE O.P.P. BUILDING $ ~~ ~.- C- Cj $ ~~ (~., ~ ~ $ ~~ ~ ~'} $ (driveway parking lot & sidewalk) ., ORO-MEDONTE MOONSTONE $ $ $ $ FIRE HALL (driveway parking lot) ORO-MEDONTE HORSESHOE VALLEY FIRE HEADQUARTERS $ .~. '~ ~ ~-~ $ ~ . --~~ ~ % '`~ $ ~-~ ~' $ (driveway parking lot) ~~ ~`~ ~~~.-~~ ORO-MEDONTE LOHUARU $ ~ ~ $ ~ ~ ~ ~} $ ~ f ~~ $ TRAIL PARKING LOT (driveway parking fot) ~ ~~~ ~~ ~ FIRE AND EMERGENCY SERVICES WATER STORAGE TANKS - 2525 Bidwell Road drivewa $ ~ ~'- ~ _ _-- ~~ $ ~ ~° ~' ~ $ `~ ~ ~ $ - 2A Martinbrook Crescent _ - $ __ $ .~._..-- (driveway) - 28 Lauder Road drivewa $ ~-------- $ $ $ G.S. T. $ TC?TAL TENDER $ n r,~ Signed at the ~ of '~ ~ ~~ ~ c> n.r~ in the County of ~ ~-~-~rr~-' this ~ day of ~ , 200. Signature Contractor or Witnesses and Position Held ~ ~ ~ ~~~~1 Name, Address and Telephone No. of Person ~ ~, l~~ ~ ~ ~~ To be Contacted Regarding /nformation andlor Performance of the Contract 7 GC?NTRACT t1IQ. PVl/24t?7-17 r List equipmenf which will be used to complete the work required by this contract. State the Make, Type, Year and Ptaw Size: ~ ,~~ . ~ ~~ ,. t ~.; ~ ~ ..- tl~ame of Firm Address Telephone No. 1' Name of Firm Representative n. ~~ ,~- Signature ~-' ~~ ~ Title Date AGREEMENT - TC~WNSHlP C1F ORC1-MED©-NTE This Agreement made, in duplicate, this day of 2007: BETWEEN District or County of and the Province of Ontario; Hereinafter called the "Contractor" of the in the THE PARTY DF THE FIRST PART -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipality" THE PARTY QF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender far this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, tabour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to da all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and al/ of which are to be read herewith and farm part of this present Agreement as fully .and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. DESCRIPTION OF WORKS: To supply snow removal to the locations specified on Page 5 of this Contract No. PW2007-17 within the Township of Oro-Medonte. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to supply to the Contractor far all work done, the quoted prices on the tender. The Contractor agrees that such monies maybe deducted from any monies due the Contractor on any account whatsoever. IN ClJNSIDERATtON WHEREOF said Party of the Second Part agrees to pay to the Gontractar for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN tNITNESSES WHEREOF the Contractor and the Township of Oro-Medante have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal Signature of Corporation Seal of Corporation so ~ ~ ~ l' i W ,p ~ ~ J O ~ W ~ i N y Qs V ~ ~ ~ ~ O i j OCI + W i i Cfl V ~ '~ O W ~ N J W •~ y .a O N ~ N O a OD "'~' Q~ A m ~ M A i N .J O ~ N W tWJ~ V i ~ d ~ fi O W N y ~ N m ~ ~ ~ N ~ W W RW71 ~ /,P~ ~ i Vi y N ~ ~ C ~ ~ A ]T;~ i V J O A W .: C7 ~ ~- O j ~ N ~ ~ + A tl4 A, O tt~ i W A O V ~ A O ~ N + J O W O j N v- ~ W y f7D ~ .- y i11 fD „- p' '~ i N O O O Wa OD ~ i N J O W A ---.,, ~ i N y N Of O i ~ ~ N ~i ~3 W N df i ~ OD fil N W '~ ' O .a W i0 '~ t71 "~ ~ to V J .a, ~ ~ ~ O N ~ W ~ ~ ~ ~ W N ~ Qi . ~y A ~j O + W y tN ~ A N A ._---- OD N ~ ~' W til V ~ m ~+ W A i O ~ O ~ ~ ~1 ~ ~_'' E .,~~ ~`~ ,~ ~w. ,- ~~ ~ ~ o~ ~ A ~ _s N ~ N v oo -~ I w °cc-~ I ea cNa ~ ~, ~ `~'~ .n v ~ ) ~ r. ~ ~ ~ N w ns °o w ~ ~ rn --- _ V" w w rn .a N co w h'' q ~ N ~ app N rn °m w 1~~ ENO. N ~~ ~} ~ / v d CJO ~ ~ tp ~'' N O V i ~ ~ V ~ A N A ~ OD O ' N TWE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 20013-141 Being a By-L.aw to Authorize the Execution of an Agreement Between the Township of Ora-Medonte and K.J. Beamish Construction Co. Limited, Far hot mix paving to the North Yard {Tender PW2008-01 ). WHEREAS the Mu»icipal Aet, 2DQ1, S.Q. 24Qt, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of C}ro-Medonte declared the successful bidder of Tender PW2008-01 to be K.J. Beamish Construction Co. limited; AND WHEREASE Council deems it expedient to enter into an agreement for Contract No. PW2008-Ot, for the supply of hot mix paving to the North Yard, with K.J. Beamish Construction Co. Limited; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract No. PW2008-01 attached hereto as Schedule "A" and forming part of this By- law. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~~~~ TENDER FOR THE TOWNSHIP OF DRO-MEDONTE CONTRACT NO. PW2008 - 01 TENDER FOR HOT MIX PAVING THE CC.?RPQRATIC?N QF THE TC)WNSHIP ©F 4R0-MEDDNTE TENDER CLC?SINC DATE 1S 9:QO A.M. QN TUESDAY, MARCH 25, 2D08 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Tuesday, March 25, 2008 at 10:00 a.m. This tender is genera! in nature, except that separate Forms 1 and 2 will be used. The actual works to be done, or materials purchased, will be administered by the Public Works Department as tendered. Please provide al/ the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. PW2008 - 01 and addressed to L?oug /twin, Clerk, Township of Oro-Medonte, Box 100, ORO, Ontario LOL 2X0. if tenders are delivered by hand, they shat/ be delivered to the Office of the Clerk, Township of Oro-Medonte, Administration Centre, f48 Line 7 Sauth, ORO, Ontario LOL 2X0. For further information, please contact: Jerry Ball, C. R. S. S. Public Works Superintendent Township of Oro-Medonte Telephone: (705) 487-21 ?1 The Contractor may bid on the Tender for the North Yard ar fhe South Yard, or bid on bath locations. The Contractor must grade and compact prior to paving on each section. To supply and place hot mix asphalt at various locations throughout the municipality. The Contractor must supply and place shoulder gravel an each road section after paving. 2 CQNTRACT NC?. PIN20t18 - Q1 NOTICE TO B/DDERS: 1. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and Insurance Act complied with. , 1998, with respect to his employees or operations, have been 2. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out: The Contractor must also supply the Township of Oro-Medonte with alt W.H.M.I.S. regulations required, as well as a copy of a Traffic Protection Plan, in accordance with the Occupational Health and Safety Act. Should the Contractor be in contravention of the above, all the work an the project shall cease immediately and remain stopped unfit adequate corrective measures have been undertaken. The decision of the Public Works Superintendent or his Representative shalt be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2008 - Q1. The Township of Ora-Medonte requires the Contractor to enclose with the tender an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender wilt be awarded on the tendered total amount. Payment will be made on the unit price tendered. tf the tendered amount is in excess of the budgeted amount and varies by more than 20%, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. All work is to be performed under the supervision of the Public Works Superintendent or his Representative. PLEASE REV/EW THE ASPHALT CEMENT PRICE INDEX CLAUSE AT THE SACtf OF THE TENDER. 3 TE'IVDERIIUG REQU/REMENTS Tender Deposit: A certified cheque made payable to the Township of Oro-Medonte for i0% of the total bid must accompany this tender. The certified cheque of the successful bidder will be retained until the Municipality`s acceptance of the work. The certified cheques of unsuccessful bidders will be returned within fourteen (i4) days of tender opening. Tenders not accompanied by a certified cheque will not be considered. Basis for Resection of Tender: Tenders maybe rejected far any of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids (alf items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *EACN B/DDER MUST COMPLETE THE TWO-PAGE "AGREEMENT" PORT/ON LOCATED AT THE END OF THIS TENDER*` Liability Insurance: The Contractor shalt take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least ~2,000,OQ0.00, exclusive of interest and cost, against loss or damage resulting from bodily injury to, or death of, one or more persons and loss of or damage to property and such policy shat/ name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims tar alt damage or injury, including death, to any person ar persons and far damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shat! forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 TENDER FC?R CONTRACT NU. PW20a8 - Qi The Contractor has carefully examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish all machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this fender is a certified cheque in the amount specified in the "Tendering Requirements ", made payable to the Township of Ora-Medante. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Contractor fails to file with the Municipality, an executed farm of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (i4) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Contract price. UWe (the Contractor) promise to commence work on: ~~~~~~~ (To be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete 80°f of the work by June 27~h, 2008 and the remaining 20 % of the contract by September 26`", 2008. 8Y` Name of Firm or Individual (Hereinafter referred to as the "Contractor") P.O. Box 2177 C}RILLlA, Ontario L3V 6S1 Address Tel. 705® 325-7447 Fax 705- 325-70(}~ Name of Person Signing for Firm (signature) Office of Person Signing for Firm - . ~. Telephone No. 5 GENERAL CDNC!/T/t~hlS The general conditions of this Contract wr`Il be the general canditians as set out in C7PS General canditians and OPS Section 370, unless stated otherwise, and is pertinent to this Contract. Traffic control, as outlined in the Correct Methods for Traffic Contra) pamphlet issued by the Construction Safety Association of Qntario, shat/ be strictly adhered to by the Contractor at all times. Flagmen, who must be supplied by the Contractor, shall wear protective, fluorescent clothing. All conditions as outlined in the Ministry of Transportation Forms 700, 374 and 370, must also be adhered to by the Contractor. The Contractor shalt have the current above-Hated Ministry of Transportation specification numbers in his possession, or a thorough knowledge of what is captained within them. Regulations: The Contractor shall abide by all Acts, By-laws and Regulations relative to the performance of the work. completion: Time shall be of the essence of this agreement. Payments: Monthly payments for work lane may be paid up to 85% of the estimated value of the work performed. Within thirty-seven (37) days of the date of acceptance of the completed Contract, the remaining 75°lo wilt be released to the Contractor Asphalt: Asphalt must be approved M.T.O. mix design having the approval of the Public Works Superintendent ar his Representative. Aggregate must be from an approved commercial source. Equipment: The Contractor shat/ provide all equipment in required works. Bituminous pavers equipped types must be supplied by the Contractor. excellent condition necessary to complete the with automatic screened controls of approved Except where noted below, single pavers, or the lead paver when pavers are operated in echelon, shall be controlled by a 72 m ski or 72 m floating beam. Where such a ski is a flexible unit, it shall be equipped with a spring tensioned wire extending between brackets fitted on and slightly above each end of the ski. The sensing grid shall ride in the wire, not on the ski. 6 Equipment (cont'd.): When two ar more pavers are in echelon, pavers fallowing the lead paver shall use jar`nt- matching shoes desr"gned for the purpose, which shall ride on the previously placed uncompacted mat. The automatic transverse slope shall be set far the cross fall desired by the Public Works Superintendent and shalt be capable of being operated from either side of the paver. A self-propelled pneumatic tired roller with aself-contained tire inflation system may be used for intermediate and final rolling. However, should the finished rolled surface not prove satisfactory to the Public Works Superintendent or his Representative, then a steel wheel roller will be required by the Contractor. GQNTRAGT Nt?. PW2048 - DI TENDER FC?R HOT M1X PAVING Schedule of unit prices attached to and forming part of the tender for Contract No. PW2Q08 - tT7 SCJUTH YARD NO. ---- LC?GATION DESCRIPTION ---- UNIT ESTIMATED -- UNIT - AMOUNT _ QUANTITIES- PRIGS 37Q Soufh Yard Area _ Supply and Apply Tonnes X5;488- $ ~ :~ ~ $ ~,.£, Hof Mix HL4 t `/fi 1 cxa ~ ~ , ~ ~ . ~Cx surface course r Fine Grading and m ~~ $ ~ ~ $ ~ ~ .~'v Com action ~ 35 ~~Fg f ~ i Shoulder Gravel Tonnes -3#~'~# ~~ ~ ~ ; $ ; ~1Z~. r~ ~ ~ ~ f P.S.T. $ ~~~~~~: ~~ G.S.T. $ ~7~_-~- TQTAL TENDER ~~=~~i ~~~~~ UWe hereby agree that the work specified and the material required in the contract will be performed in strict accordance with the specifications in this tender. Signed at the ~ ~ ~-t of ~ ~ t ~--~- ~~ in the County of i ~a ~ ~~ this r_ r JCL i Z~Y'~J Cr __~: f Signature of Contractor ar Witnesses and Position Held ~ ~~ day ofrflgf~c.t( , 2008. ~.~, ~~~~s~ ;q~~rR~x;~t~ c:o. c.~~r~ Signature of the Corporation Seal of Corporation 3Z°~-~74 Name and Telephone No. of Person To be Contacted far Ordering Supply f8 CONTRACT NO. PW2008 - 01 TENDER FOR HOT MIX PAVING Schedule of unit prices attached to and forming part of the tender for Contract No. PW2008 - Oi NORTH YARD NO. LOCATION DESCRIPTION ~ UNIT ESTIMATED QUANTITIES UNIT PRICE AMOUNT _ 310 -- -- North Yard Area Supply and Apply Hot MixHL4 surface course - Tonnes #8;89 11,`72. $ ...- ~;„ ~ $ .; -~ ~~~~,_~ ~_. line Grading and Cam action m ~~ `~ 5, $ ~"~ ~ $ ~ y ` ~ $ I~ p ~,~ ~,, ` -. Shoulder Gravel Tonrps ~~ 2, ~ 58 $ ~ ~ ~ $ ~ ~~ ~ ti ~ ~`~ P.S.T. $ a~~~~4} ~ ~~~ ~~ G.S.T. y $ TOTAL TENDER $ ,~~~,~~~z llWe hereby agree that the work specified and the material required in the contract will be performed in strict accordance with the specifications in this tender. Signed at the ~' t ~ of f? CL ~ ~ ~ Fi in the County of _ ~ ~ c. ~ ~ this ~ ~ ~ day of ~~ ~ ~ , 2008. ~.....: {~~ Signature of Contractor or Witnesses and Position Held Signature of the Carpara,ian Seal of Corporation ft~rC' ~G~~`~ Name and Telephone No. of Person To be Contacted for Ordering Supply 9 :~ AGREEMENT -- TOWNSHIP OF ORO-MEDONTE This Agreement made, in duplicate, this day of BETWEEN ~c.~, a~-~t~~ - ~ :,~r~~rrcT!~~~t ca, co~o~sa of the ~ ,.~ ~ ~ ~ ~,;~, in the District ar County of ,fig ~. and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART -and - coos. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART VVtTNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent ar his Representative, to do all the work as described hereafter, furnish all the materials, except as herein otherwise specified, and to complete such works in strict accordance with the plans, specifications and tender therefore, which are identified and acknowledged in the schedule of provisions, plans, specifications and conditions attached to the tender, and alt of which are to be read herewith and form part of this present Agreement as full and completely to alt intents and purposes as though all the stipulations hereof have been embodied herein. 20 The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement on ar before the 2fi`t' day of September, 2Q08. The Contractor agrees that such monies maybe deducted from any monies due the Contractor an any account whatsoever. IN CQNSIL?EFiATIQN WNE14E4F sar`d Party of the Second Part agrees to pay to the Contractor far atl work performed, the unit price an the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREQF the Contractor and the Township of Oro-Medonte have hereunfa signed their names and set their seals on the day first above written. -, x.~. aeA~trsr~ Buys r~ucTiuN co. c~~rrEe~ F'ER.....,.... ....,- ...............c..„.. V-~E-PRES. fr..-,, .. " ~'~ Signature of Contractor, or Signature of Corporation Seal of Corporation Signature of the Clerk Signature of the Mayor with Seat 11 PAYMENT ADJUSTMENT FOR CHANGES IN THE MINISTRY OF TRANSPORTATION PERFORMANCE GRADED ASPHALT CEMENT PRICE INDEX The Township of Oro-Medonte will adjust the payment to the Tenderer based on changes to the Ministry of Transportation performance graded asphalt cement price index. The price index will be published monthly in the Contract Bulletin. The price index will be used to calculate the amount of the payment adjustment per tonne of new asphalt cement accepted in the Work. The price index will be based on the price, excluding taxes, FOB the depots in the Simcae County area, of asphalt cement grade PG 58-28 or equivalent. One index will be used to establish and calculate the payment adjustment for all grades. A payment adjustment per tonne of new asphalt cement will be established for each month in which paving occurs, when the price index for the month differs by more than 5°1° from the price index far the month of April, 2008. When the price index differential is less than 5°l°, there will be no payment adjustment established for that month. Payment adjustments, due to changes in the price index, are independent of any other payment adjustments made to the hot mix tender items. The payment adjustment per tonne will apply to the quantity of new asphalt cement in the hot mix accepted in the Work during the month for which it is established. However, a payment adjustment will not apply to paving work done after the approved time for completion of the Contract has expired, including the expiration of any extensions of time that has been granted. The payment adjustment for the month will be calculated from the following formulae: When Ip is greater than 1.05 ITO, the payment adjustment per tonne of asphalt cement is (Ip - 1.05 ITO) and the Contractor receives additional compensation of: PA = (Ip - 1.05 ITO) X quantity of new asphalt cement in tonnes. 2. When Ip is less than .95 ITO, the payment adjustment per tonne of asphalt cement is (.95 ITO - Ip) and the Owner receives a rebate af: PA = (.95 ITO - Ip) x quantity of new asphalt cement in tonnes. MAR-2C~-~C7©8 14x36 T4WNHIF' CAF tJFZt~-MRDC~N'I"E I'.[~~)L ~~~~~~~ Council has struck. the 2408 Budget as a result we are expanding the scope of work for Contract PTV 2Q08-41 to include and increase the following quantities. Note: with the revision to the quantities the closing date will be extended until Monday March 31, 200.8 @ 12 noon for a1124U8 tenders. 'T'ender opening wi11 be at 1:00 pm at the administration office_ SZIlVJ1,M.~RY South Yard • mot mix HL4 anginal quantity of 15,400 tonnes revised to include 1700 tonnes. +~ Fine Grading Compaction original quantity 121,548 m2 revised to include 13,900 m~ ~ Shoulder Gravel original quantity 3,751 Tonnes revised to include 430 tonnes North 'Y'axd ~~~~ • I3ot mix ~[L4 original quantity of 10,079 tonnes revised to include 1650 tonnes. • Fine Grading Compaction original quantity 82,243 mz revised to include 13,600 m~ • 5houlder Gravel onginal quantity 2,538 Tonnes revised to include 420 tonnes. u~il~rizuu~ Ua:UU t•'AX 9(758;131400 R J BEAMISH wale ~/1'//LOUt:1 9:1'! PAGF 001./001 Wvk~.t,nrS..t~l) k 1zCUfa]I:t CS~.rtJ ~~mfiYSl: Et tle C cY metre ~a ncndcr+c~ du a~~ CONTRACTOR L'ENTREPRENEUR ano ~ s~ssr wx,sr ToRnuv~o, or~rrAxro M5V 3JI j~16J 3~5E-10I.Z K J BEAMISH CONSTRUCTION CGMPItNY LIMITED EOX 251] KING CITY ON L7B 7.~> -~ tIRILLIA Fax Server O1/001 ~~~~« Clearance Ge~rtificate Cer>r~c~>t de decf~a~rge ~'he Werkpfaar+ Safety end Irlauranc~ hoard {WS1B) her~tby wtivss ita tights under Section 141 a# tfas Workplace Safety end lna~~renge Act to hold the Principrl, that is in a corrtrectual pOr,tement with tttd Cotttrectnr reamed, liat?{t3 far and ~' Bart 1d1 r~t]itity at the CorrtrBCtnr tar premiums m„d levima of the WSIB owing rtOw or wittin 80 days from the date of thin C~7ificate Par 18 ~ser-te, ~ Gwnmia9ian de la gbctriib prot~ionnege et hasstuenoe cdntre loo accidents du u~ ECSPAA7) rerot>cc aux d~ qui lui 9au. cone en vertu de Cari~cie 141 de la lAi av# (a sbpxitiprofeasiorineJ-e et !'assur~ee conve lei acadct7ts du vava~ cc qui t'a~rtaiEenc d cerdl 1'~ltttpnerteut pAncip~al, qui a sf9rtb one e4terttt cvMracwelle BvCC I'entrepr+~ecK alont to nom fiywvsut le present Ce7[lilet[c. rre~pottaaFale d-t p-aiemorrt de n7lit P~~ ou do Taxt+ Somme quc r~tuepr~enax esc 7enu de ~«~ ~ N cs~Aar imrrfEdiacarnerrt ou darn las 80 fours suiv~nc Fs dale indtqufie Sur ~ oertiiicat. THIS CERTIFICATE I5 VALIJ7 FOR ALL CONTRACTS OF 'I'i-~ N_AMED CONTf2A,CTOR DURING THE EFFECTIVE PERIOD lisaY i Tour DesctiptiGr~ flat! ~ 77~mr DsacrlptlrR 4 121 0 01 HY'GFdWAY6~9TR$ETS~S 4 591 O 01 hlT. GHW.3 Y~STREET M.~I Cerwacs OrasxlOdon 1 bEra~NM OC- canhaR CbfIOCL i'IR YJStB M Y~ QualAon ~ valldttY O# ihb dmum~mi. ViRW>V4 Cemrt~u-lgrxr e/CC is C$P~LtT y .tea dovret dr p ~A7+` ~, anlsC,+f eWcTaok.»r. CeniNrate nlo~ ! K' de w.zlar zn~IZ9i~4 1905b331~1U0 0790'' 1071891 LE PRESENT CERTIFICAT E9T VALIDE POUR TOU3 LES CONTRAT9 PASSES PAR LEDZT ENTRF.I2RENEUR PENDANT LA PERIODS D' e~,d~si4~r~'~iat7TDy~1~'t~~it~~wst6, Afonww=y~a~~rrr 11~ ai6veenas dZin ~pw4 ~neue~E et+/6 CS~ifaT ~~~~f~ ~~ ~n«ee 240 Front Street'~PV~st E~g7eri~lcb Telephone: , `` ~^ ~ Toronto ON M5V 3J1 Rating Section (416) 344-1016 4e .c;.clmetdu I~atll 1-$00-fi63-6639 CAD-7 Cgiculatfor Firm Name K J BEAMI SH CONS TRUCTT ON COMPANY LI MZ 7'ED ADO" "t No F~Km No. bate 1 83549 210262C 155E :This atatemem:rgflec~tssn ~djustament tv your )ns»r #>!'einluRl based an Injury: exp~rlence:; P 0 6 ~;~~!~:be~a [~f1~ac~a-l of .our w. :. _, Y Ike health and safe, rd am:_ 'tY p 9r Flrtn's Injury Cost pate for CAD-7 Rates Year ' Totai WSlC~3 Premlums(S} Total R.~spect+ed lnj~ rY costs(S} 2 ...~ ~ -0~ c y~~. S ~ ~:r ~f'7 k ~';~ Y; `~ 74_, 597.6. ?_94,8 Tatat ArerAge 246,647.39 ~~~ 73,323.70 Firrrr's Iaju~ Frequency Data for CAD-7 Rates T'atal Actual ' Flrm Cost Index Injury Costs(S) - -- ~.._ ~. ~...,.... ~ .,. ~~R,.n ways erq/pr iaidll[IBB. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 2008-142 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Harnden & King Construction Inc., For hot mix paving to the South Yard (Tender PW2008-01 ). WHEREAS the Municipal Act, 2001, S.U. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of tJro-Medonte declared the successful bidder of Tender PW2008-01 to be Harnden & King Construction Inc.; AND WHEREASE Council deems it expedient to enter into an agreement for Contract No. PW20fl8-01, far hot mix paving to the South Yard, with Harnden & King Construction Inc.; NOW THEREFORE the Council of the Township of (7ro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract No. PW2008-01 attached hereto as Schedule "A" and forming part of this By- Law. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Glerk, J. Douglas Irwin Fsf ~ ~~K 1 °~ `~ TENDER FOR THE ~~~~~ TOWNSHIP OF ORO-MEDONTE A~ ~~ ~~ ~~ ryryO,~ k[ -" f! 1 ~~Oa~],. ~./ ~5b CONTRACT NO. PW2008 - 01 TENDER FOR HOT MIX PAVING THE Ct?RPC~RATIQN lJF THE TC?WNSHIP OF 4R0-MEDONTE TENDER CLC?SING DATE IS 9:OD A.M. C?N TUESDAY, MARCH 25, 2Q08 (Lowest or any tender not necessarily accepted) Tenders wr`ll be opened at the Administration Centre on Tuesday, March 25, ZDDB at 70:DD a.m. This tender is general in nature, except that separate Forms 7 and 2 will be used. The actual works to be done, or materials purchased, will be administered by the Public Works Department as tendered. Please provide al! the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. PW2008 - D7 and addressed to Doug Irwin, Clerk, Township of Oro-Medonte, Box 70D, ORO, Ontario LDL 2XD. if tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of Ora-Medonte, Administration Centre, 748 Line 7 South, ORO, Ontario LDL 2XD. For further information, please contact: Jerry Ball, C.R.S.S. Public Works Superintendent Township of Oro-Medonte Telephone: (705) 48~ 2777 The Contractor may bid on the Tender for the North Yard or the South Yard, or bid on both locations. The Contractor must grade and compact prior to paving on each section. To supply and place hot mix asphalt at various locations throughout the municipality, The Contractor must supply and place shoulder gravel on each road section after paving. G C4/VTRACT /1tta. PVI/2[1tI& - 07 NOTICE TO BIDDERS: i. The Gontractor shalt furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Warkplace Safety and Insurance Act, 1998, with respect to his employees or operations, have been complied with. 2. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. The Contractor must also supply the Township of Oro-Medonte with all W.H.M.I.S. regulations required, as well as a copy of a Traffic Protection Plan, in accordance with the Occupational Health and Safety Act. Should the Contractor be in contravention of the above, alt the work on the pro%ect shall cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Public Works Superintendent or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Gorporatian in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2008 - Oi. The Township of Oro-Medonte requires the Contractor to enclose with the tender an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender will be awarded on the tendered total amount. Payment will be made on the unit price tendered. if the tendered amount is in excess of the budgeted amount and varies by more than 20%, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. All work is to be performed under the supervision of the Public Works Superintendent or his Representative. PLEASE REVIEW THE ASPHALT CEMENT PRICE INDEX CLAUSE AT THE BACK OF THE TENDER. 3 TENDERING REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Ora-Medante far 10% of the total bid must accompany this tender. The certified cheque of the successful bidder wit! be retained until the Municipality`s acceptance of the wark. The certified cheques of unsuccessful bidders will be returned within fourteen {14) days of tender opening. Tenders not accompanied by a certified cheque will not be considered. Basis for Reiectian of Tender: Tenders maybe rejected for any of the following reasons: a) Bids received after closing date; b) Bids received an other than the tender form supplied; c) Bids not completed in ink or by typewriter; d) Incomplete bids {all items not bid); e) Qualified ar candit/onal bids; f) Bids not properly signed and sealed. *EACN BIDDER MUST COMPLETE THE TWO-PAGE "AGREEMENT" PORT/OtV LOCATED AT THE EN'D OF THIS TENDER*. Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire wark by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $2,000,000.00, exclusive of interest and cost, against loss or damage resulting from bodily injury ta, or death of, one or more persons and loss of or damage to property and such policy shalt name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shalt forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 TENDER FQR Ct~NTRACT NC?. PW211a8 - t11 The Gontractor has carefully examined the provisions, plans, specifications and condr""bons attached to the tender and has carefully examined the site and location of the work to be done under this Contracf, and the Gontractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set forth in this tender, hereby offers to furnish al! machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Gontract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements ", made payable to the Township of Oro-Medonte. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shall be forfeited to the Municipality if the Gontractor fails to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (74) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Gontract price. INVe (the Gontractor) promise to commence work on; ~~ d i ~ .~ ~ - _. _ , ~ - ~. (To be oc rr pleted by Cantractor~ and to diligently perform the work continuously, without undue delay, and further promise to complete SQ l of the work by June 27Th, 2QD8 and the remaining 20 % of the contract by September 26'~h, 2DQ8. -~_~,.... ~a , BY:. __ . *f ~°- ~ ~ ~ ~ - Name of Firm or Individual (Hereinafter referred to as the "Contractor") J p~ t ~` : ~- . ~ ~ ~ ~, ~.. ~ . ~ ~~r .~ .. ,~ Address µ= ~, '_ . _ ~ ~'~ w ~ Name of Person Signing for Firm (Signs#ure) ,~° " -- ~ ~.r .'L _. Office of Person Signing for Firm Telephone No. 5 GENERAL CC)ND1T1~71VS The general conditions of this Contract will be the general conditions as set out r`n 4PS General Conditions and QPS Section 31 Q, unless stated otherwise, and is pertinent to this Contract. Traffic control, as outlined in the Correct Methods for Traffr'c Control pamphlet issued by the Construction Safety Association of Clntario, shall be strictly adhered to by the Contractor at all times. Flagmen, who must be supplied by the Contractor, shall wear protective, fluorescent clothing. Al! conditions as outlined in the Ministry of Transportation Farms 1 Q0, 314 and 31(1, must also be adhered to by the Contractor. The Contractor shall have the current above-Hated Ministry of Transportation specification numbers in his possession, or a thorough knowledge of what is contained within them. Regulations; The Contractor shall abide by all Acts, By-laws and Regulations relative to the performance of the work. Completion; Time shall be of the essence of this agreement. Payments: Monthly payments far work done may be paid up to 85% of the estimated value of the work performed. Within thirty-seven (37) days of the date of acceptance of the completed Contract, the remaining 15% will be released to the Contractor. Asphalt; Asphalt must be approved M.T.Q. mix design having the approval of the Public Works Superintendent or his Representative. Aggregate must be from an approved commercial source. Equipment: The Contractor shat/ provide all equipment in excellent condition necessary to complete the required works. Bituminous pavers equipped with automatic screened controls of approved types must be supplied by the Cantractar. Except where noted below, single pavers, or the lead paver when pavers are operated in echelon, shall be controlled by a 12 m ski or 12 m floating beam. Where such a ski is a flexible unit, it shall be equipped with a spring tensioned wire extending between brackets fitted on and slightly above each end of the ski. The sensing grid shall ride in the wire, not on the ski. 6 Equipment_(cont'd. }: When two ar more pavers are in echelon, pavers fallowing the lead paver shall use faint- matching shoes designed far the purpose, which shall ride an the previously placed uncompacted mat. The automatic transverse slope shall be set far the crass fall desired by the Public Works Superintendent and shall be capable of being operated from either side of the paver. A self-propelled pneumatic tired railer with aself-contained tire inflation system may be used for intermediate and final rolling. However, should the finr""shed rolled surface not prove satisfactory to the Public Works Superintendent or his Representative, then a steel wheel roller will be requr'red by the Contractor. 7 Cf?NTRACT NO. PW2flQ~ - Q1 TENDER FOR NC?T MIX PAVING Schedule of unit prices attached to and forming part of the tender for Contract No. PW2008 - 07 SOUTH YARD N0. ' LOCATION DES~`RfPTION UNIT ESTIMATED UNIT AMOUNT - - - QUANTITIES - PRICE - ---- 3i0 South Yard Area Supply and Apply Tonnes --#~5~3~~ $ `~ $ o ~ Hot Mix HL4 r --~~ ~ ~~ ~.?. ~ ~,~ ~, r~s-R , surface course Fine Grading and m 648" $~ ,~ $ ~ ' ~~~ ~ Cam action 13s' Li-'~ ~ • ' ' ` Shc-u~der Graved Tonnes ~"~ $js; ~`~ ~~~d~ `~ ~-l~"1 P.S.T. $ /fP 1~ ~-~' G.S.T. $~6 ill. TOTAL TENDER $`~~`l~`~~• ~ l/We hereby agree that the work specified and the material required in the contract will be performed in strict accordance with the specifications in this tender. Signed at the ~ " f" et' of SI '~ rte'"'- t ~' in the County of ~~~ ~ ~-o ~- this ~ ~ day of d~~ ~ ~- , 2008. .---. j / .~.~g Signature of Contractor or S nature f the Corporation Witnesses and Position Neld Seal of Corporation I' ~ .rte s.-c,~ lei.. Name and Telephone No. of Person To be Contacted for Ordering Supply 8 CONTRACT NO. PW2008 - n1 TENDER FOR NOT MIX PA VlNG Schedule of unit prices attached to and forming part of the tender for Contract No. PW2008 - 01 NC?RTH YARD ND. LOCATfON DESCRfPTfON UNIT ESTIMATED UNIT AMOUNT _ QUANTITIES PRICE. 31 D North Yard Area Supply and Apply _ Tonnes ~~i79~"~ $ $ Hot Mix HL4 j ~ r "?~~ ~ y. 9, ~ `~ r'~I ~ .s"rf. !l surface course Fine Grading and m $~ ~ ~ ~~ ~„~ ~, ~~ Com action ,s-' ,~ ~l- ,3 f Shoulder Gravel Tonnes ~` ~ ~~ i ~~ ~y7~ ~~, P.S.T. $ ~ G.S.T. $ ~,~~a®~'% TOTAL TENDER ~~`~ ~ ~ ~ ~• ~ l/We hereby agree that the work specified and the material required in the contract will be performed in strict accordance with the specifications in this tender. Signed at the ~'' ~~ of ~~ r .•-` ~ Gounty of ...~~° ~ this ~ ~ ~ / ~ ~ jL*~.wt ~rt d kt +9l,Slt.~z --' ~S f,w .+w W...m,.--- ; . _ ~ _ Signature of Contractor or Witnesses and Position Held Name and Telephone No. of Person To be Contacted for Ordering Supply 9 day of ~-'`~ in the 2008. ~fCter ~/+~5•--~' `" (3"~.~.-ems a~f I~^~.4_".~, ,~ ,,fi:-..." Si ure o the Corporation Seal of Cor oration AGREEMENT -- Tt~WNSHIP f.?F C?RC)-MEDG?NTE This Agreement made, in duplicate, this . _~ _ _ day of '- BETWEEN ~.~.- k. District or County of ,, ~% and the Province of Ontario; Hereinafter called the "Contractor" in the THE PARTY f.1F THE FIRST PART - and - 2oas. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WtTNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work as described hereafter, furnish all the materials, except as herein otherwise specified, and to complete such works in strict accordance with the plans, specifications and tender therefore, which are identified and acknowledged in the schedule of provisions, plans, specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as full and completely to alI intents and purposes as though all the stipulations hereof have been embodied herein. Zo The Gontractor further agrees that he viii deliver the whale of the works, completed in accordance with this Agreement on ar before the 26t~' day of September, 2008. The Contractor agrees that such monies maybe deducted from any monies due the Gontractor on any account whatsoever. IN GQNSlDERATi4N WHEREOF said Party of the Second Part agrees to pay to the Gontractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, adminisfratars and assigns of the parties hereto. 1N WITNESSES WNEREQF the Gontractor and the Township of Oro-Medonte have hereunto signed their names and set their seals on the day first above written. ,~-. , ~_. _-• ~°- Signature of Contractor, ar l Signature of corporation Seal of Corporation Signature of the Clerk Signature of the Mayor with Seai ZZ PAYMENT ADJUSTMENT FOR CHANGES IN THE MINISTRY OF TRANSPORTATION PERFORMANCE GRADED ASPHALT CEMENT PRICE INDEX The Township of Ora-Medonte will adjust the payment to the Tenderer based an changes to the Ministry of Transportation performance graded asphalt cement price index. The price index will be published monthly in the Contract Bulletin. The price index will be used to calculate the amount of the payment adjustment per tonne of new asphalt cement accepted in the Wark. The price index will be based on the price, excluding taxes, FOB the depots in the Simcoe County area, of asphalt cement grade PG 58-28 or equivalent. One index will be used to establish and calculate the payment adjustment for all grades. A payment adjustment per tonne of new asphalt cement will be established far each month in which paving occurs, when the price index for the month differs by mare than 5°!o from the price index for the month of April, 2008. When the price index differential is less than 5%, there will be no payment adjustment established for that month. Payment adjustments, due to changes in the price index, are independent of any other payment adjustments made to the hat mix tender items. The payment adjustment per tonne will apply to the quantity of new asphalt cement in the hot mix accepted in the Work during the month for which it is established. However, a payment adjustment will not apply to paving work done after the approved time far completion of the Contract has expired, including the expiration of any extensions of time that has been granted. The payment adjustment far the month will be calculated from the following formulae: When Ip is greater than 1.05 ITO, the payment adjustment per tonne of asphalt cement is (Ip - 1.05 ITO} and the Contractor receives additional compensation of: PA = (Ip - 1.05 ITO) X quantity of new asphalt cement in tonnes. 2. When Ip is less than .95 ITO, the payment adjustment per tonne of asphalt cement is {.95 ITO - Ip) and the Owner receives a rebate of: PA = {.95 ITO - Ip) x quantity of new asphalt cement in tonnes. Council has struck tl~e 2008 budget as a result we are expanding the scope of work for Contract PTV 2Q0~-O1 to include and. increase the fallo~~ring quantities. Note: with the revision to the quantities the closing date will be extended until Monday March 31, 2008 ~ 12 noon for all 2iJ0~ tenders. Tender opening will be at 1:00 pm at the administration office. SUMMAI~1' South Yard Hot mix ~-IL4 original quantity of 15,400 tonnes revised to ~ ,~ ~ ~; ~~~- include 1700 tonnes. • Fine Grading Compaction original quantity 121,548 mz ,~. ~~ ~.~ ~_ revised to include 13,900 m~ ~ ~~ • Shoulder Gravel original quantity 3,751 Tonnes revised to ~ j ~~~~' ~ include 430 tonnes North Yard n~ • Hot mix HL4 original quantity of 10,079 tonnes revised to ~ ~ '~ ~~ ~ include 1650 tonnes. ~~ • Fine Grading Compaction original quantity 82,243 m? C, r"~~ ~' Y~ revised to include 13,600 mz • Shoulder Gravel original quantity 2,538 Tonnes revised toy ~`~ `' ~° include 420 tonnes. THE CORPORATION OF TWE TOWNSWIP OF ORO-MEDONTE By-Law No. 2008-143 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Miller Paving t-imited, For slurry seal (Tender PW2008-02). WHEREAS the Municrpat Act, 2001, S.©. 20111, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council far The Corporation of the Township of Oro-Medonte declared the successful bidder of Tender PW2008-Q2 to be Miller Paving Limited; AND WWEREASE Council deems it expedient to enter into an agreement far Contract Na. PW2008-02, far slurry seal, with Miller Paving Limited; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: TWAT the Mayor and Clerk be authorized to execute the Agreement far Contract Na. PW2008-02 attached hereto as Schedule "A" and forming part of this By- Law. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED TH15 DAY OF , 2008. TWE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, W.S. Hughes Clerk, J. Douglas Irwin ~~ ~~ TENDER FOR THE ` TOWNSHIP OF ORO-MEDONTE IEMT OF~b71C0E COIM-TY CONTRACT NO. PW2008 - 02 TENDER FOR SLURRY SEAL THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE TENDER CLOSING DATE IS 9:Q0 A.M. ON TUESDAY, MARCH 25, 2Q08 (Lowest or any tender not necessarily accepted) Tenders will be opened at the Administration Centre on Tuesday, March 25, 2008 at 70:00 a.m. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Publr`c Works Department as tendered. Please provide all the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender far Contract No. PW2008 - 02 and addressed to Doug Irwin, Clerk, Township of Oro-Medonte, Box 700, ORO, Ontario LOL 2X0. It' tenders are delivered by hand, they shall be delivered to the office of the Clerk, Township of Oro-Medonte, Administration Centre, 748 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Jerry Ball, C.R.S.S. Public Works Superintendent Township of Oro-Medonte Telephone: (705) 487 2777 2 CONTRACT NO. PW2t?QS - Q2 NOTICE TO B/DQERS: 7. The Contractor shall furnish the Township with evidence from the Workplace Safety and Insurance Board saying that all dues and assessments payable under the Workplace Safety and Insurance Act, 1998, with respect to his employees or operations, have been compiled with. 2. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulafians pertaining to the work carried out. The Contractor must also supply the Township of Oro-Medonte with a copy of a Traffic Protection Plan, in accordance with the Occupational Health and Safety Act. Should the Contractor be in contravention of the above, all work on the project shat/ cease immediately and remain stopped until adequate corrective measures have been undertaken. The decision of the Public Works Superintendent or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2008 - 02. The Township of Dro-Medonte requires the Contractor to enclose with the tender an "Operator's CVDR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender will be awarded on the tendered amount. Payment will be made on the unit price tendered. If the Tendered amount is in excess of the budgeted amount and varies by more than 20%, the Township reserves the right to reduce quantities fo match budget amount without notice or re- tender. All work is to be performed under the supervision of the Public Works Superintendent or his Representative. TENDERING REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Ora-Medonte far 1Q% of the total bid ar optr'onal to the tender deposit, a bidder may provide an irrevocable certified "Letter of Credit" for 70% of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The cheque or Letter of Gredit of unsuccessful bidders will be returned within fourteen (i4) days of tender opening. The cheque or Letter of Gredit of the successful bidder will be retained until the Municipality's acceptance of the work. Tenders not accompanr`ed by a certified cheque ar Letter of Gredit will not be considered. Basis for Resection of Tender: Tenders maybe rejected for any one of the following reasons: a) Bids received after closing date; b) Bids received an other than the fender farm supplied; c) Bids not completed in ink ar by typewriter; d) Incomplete bids (all items not bid); e} Qualified or conditional bids; f) Bids not properly signed and sealed. '`EACH BIDDER MUST Gt?MPLETE THE' TWO=PAGE "AGREEMENT" PQRTl4N LOCATED AT THE END OF THIS TENDER' Liability Insurance. The Contractor shall take out, and keep in farce until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $2,oa0,400A0, exclusive of interest and cosf, against loss or damage resulting Pram bodily injury to, or death of, one or mare persons and loss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and far damage to any property of the Municipality ar any other public or private property resulting from ar arising out of any act ar omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 TENDER FC?R CCINTRACT NC.~. PW21J08 - D2 The Contractor has carefully examined the provisions, plans, specif%catfans and candltians attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and candltians, and for the prices set forth r'n this tender, hereby offers to furnish alt machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and candltians attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements'; made payable to the Township of Oro-Medonte. Optional to the fender deposit, a bidder may provide an irrevocable certifr"ed Letter of Credit for 10% of the tendered amount issued from a chartered bank on a form acceptable to the Municipality. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shat/ be forfeited to the Municipality if the Contractor fails to fife with the Municipality, an executed farm of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Contract price. l/We (the Contractor) promise to commence work on: (Ta be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete the work by: August 29, 2008 (To be completed by Municipality) BY: ;~ ~- ~=f . * _ ~ ~` %~ Name of Firm or Individual (Hereinafter referred to as the "Contractor") f - ~ ~ ~ r ~ ~ ~> ;,~~ Addre -~ ~= ss _.._ L . t _- -- __ - _ -~ a.°!~ `~ ,~ < ~ '~-; ~,~ ~_,~,°° Name of Person Signing for Firm (Signature) ._ , _ , ,E ~ ,.;. ~ d. _ ~_ x _~ __ Office of Person Signing for Firm Telephone No. 5 CONTRACT N4. PW2tJQ8 - Q2 TENDER Ft??R SLURRY SEAL We are pleased to submit the following prices for work in Oro-Medonfe Township during the coming season: To supply and apply slurry seal to various roads within the Township of Oro-Medonte. Estimated Area: 7fi0,D45 square metres Price Per Square Metre: ~~ `~ ~ TOTAL $ ,~ .~ ~ ~ '7// ~~ P.S.T. $ ~~'r'~ (if applicable) G.S.T. $~~! ~_=,~~ GRAND TOTAL $ :~~°,. ~3~C~ . ~ ~' UWe hereby agree that the work specified and the material required in the contract wilt be performed in strict accordance with the specifications in this tender. Signed at the ~~,.. ~c;.> of ,~'~h~~~ in the c' d G's3 of ~r,~'~ this ~~,?~~'~ day of „/~~i~~'c°r~ , 2008. Signature f Contractor or Witnesses and Position Held Signature o the Corporation Seal of Corporation Company: ,~~.~,~~ ~~.~'.r~~ ~ ~ Address: .~~~ l~r~ ~~c ~~~ - ~~~ Telephone: r~~_"1 ~~~~ - ~~ ~ ~` ~~ l ~'~1 PREPARATl4N QF SURFACE (SWEEPING AND VACUUM CLEAN/NG}: Normal street cleaning will be carried out by the Contractor prior to surface treatment. However, due to problems created by parked vehicles and scheduling, it is contemplated that additional cleaning of all surfaces with a vacuum type sweeper may be requrred immediately prior to the sealing operations. The additional cleaning required to ensure proper application of the slurry mixture will be the Contractor"s responsibility, at no additional cost to the Township. APPLlGAT1QN OF SLURRY SEAL SURFACE: The slurry mixture shall be of the desired consistency when applied on the surface and no additional elements shall be added, but total time of mixing shall not exceed four minutes. A sufficient amount of slurry seal shall be carried in all parts of the spreader at all times so that complete coverage is obtained during application of the mixture, which shall not proceed at speeds exceeding 60 metres per minute. The rate of application shall be &.5 to 7.8 kilograms per square metre. Special care should be exercised by the Contractor to ensure that leakage of emulsion does not occur at longitudinal joints through warn spreader box squeegees, or that an excessive amount of emulsion does not build up at transverse joint locations during remount periods of the slurry machine. Any such occurrences should be rectified by removing from the roadway surface, those excess amounts by squeegee ar other suitable means. Slurry seat shalt not be applied when either the ambient or pavement temperature is 30 degrees Celsius and falling, but may be applied when both the ambient and pavement temperature is 70 degrees Fahrenheit and rising. The Slurry seal shall be applied only when weather conditions are conducive to obtaining a satisfactory surface and shall not be applied during periods of abnormally high relative humidity. 7 SPECIFlCAT/ONS FOR EMULSIFIED ASPHALT SLURRY SEAL SURFACE: DESCRIPTION: The work covered by this specification consists of furnishing all plant, labour, equipment and materials and performing all operations, including traffic contra/, necessary in connection with the application of a scurry seal surface, complete, in strict accordance with this specification. The slurry seal shall consist of a mixture of emulsified asphalt, mineral aggregate, Portland Cement mineral filler, and water, property proportioned, mixed and spread on the surface as specified herein and as directed by the Public Works Superintendent. MATERIALS AND APPROVAL: The Contractor shall advise the Public Works Superintendent of the source of materials, the mix proportions and the aggregate gradings, which he proposes to use, and shall obtain the Public Works Superintendent's approval of materials, as well as mix proportions, prior fo commencing the work. Samples shat/ be taken periodically during the progress of the work to ensure conformance with the specifications approved. All materials incorporated in the work shall meet the following requirements: (a) Asphalt Emulsion: The asphalt emulsion shall be rapid setting type specially designed for slurry seat wank, and as approved by the Public Works Superintendent. (b) A_q_gregate: The aggregate will consist of clean, sound, durable limestone screenings, which shall be free of clay, loam and other deleterious materials. Portland Cement mineral filler shall be considered part of the blended aggregate. The final aggregate gradation, including mineral fillers, if required, shall faH within the following limits: Sieve Size 9.5 mm 4.75 mm 2.36 mm 1.18 mm 600,u m 300,u m 750,u m 75 ,um (c) Water: Passing 1tI0 85 - 100 65-90 45-70 30 - 5D 18-30 10 - 21 5-15 All water used with the slurry seal mixture shall be potable and free from harmful soluble salt. :. COMPO51TlON OF SLURRY SEAL: The amount of asphalt emulsion to be blended with the aggregate shall be adjusted to secure a residual asphalt content of ?.5 to i3.5°lo by weight of dry aggregate in the finished seal coat. Only the least amount of water necessary to obtain a fluid and homogeneous mixture without segregation shall be added. At all times, segregated mixes will be rejected. The Contractor shall, at his own expense, make trial batches to determine the ultimate blend of mineral aggregate and residual asphalt. The Public Works Superintendent shall give final approval to the design used. EQUIPMENT: All equipment, tools, and machines used in the performance of this work shat/ be maintained r`n satisfactory working condition subject to the approval of the Public Works Superintendent. (a) Mixer: The slurry seal mixing machine shat! be a continuous flow mixing unit equipped for delivering accurately metered proportions of water, aggregate, fines and asphalt emulsion to a revolving spiralled multiblade mixer tank and to discharge the thoroughly mixed product an a continuous basis. A minimum of two (2) slurry seat units shall be used. APPLICATION OF SLURRY SEAL SURFACE: Approved hand squeegees shall be used to spread slurry in areas non-accessible to the slurry mixer. The Contractor will provide and maintain suitable protection on manho% covers, catch basins and open grates during spreading operations. A tight film of coat ail is to be applied to al! covers and castings prior to spreading and same are to be brushed clean of slurry following application. The successful bidder wilt, at all times, work in close liaison with the Township of Dro-Medonte Public Works Superintendent, or his Representative, and al! works shall be done solely at the discretion of the Public Works Superintendent. WORKING TIME LIMITS: The Contractor will be allowed to carry out operations only during daylight hours between 7:00 a.m. and 5:00 p.m., Monday through the following Friday, except Statutory or Civic Holidays, unless otherwise approved or directed by the Public Works Superintendent. The work is to be completed during the time period of June 2, 2008 to August 29, 2008. TRAFFIC GDNTRC?L: The Contractor will be responsible far all traffic contra/ and will supply all traffic contra/ devices as specified in, and will comply with Ministry of Transport and Tawnshr`p By-laws. Na compensation other than that provided under the Contract unit price will be made for protection of the work ar for the control of traffic. Any damage to the new surface during the curing period done by traffic or the Contractor's equipment will be repaired at the Contractor's expense. MEASUREMENT AND PAYMENT: The slurry seal surface shall be measured and paid for by the square metre of work completed and accepted as designated by the Public Works Superintendent. Payment shall include all costs arising in performing the work, including plant, labour, equipment, materials, and all other costs, except costs resulting from operations detailed under Traffic Contras. QUANTITIES: The Contractor will supply sufficient equipment, tabour and materials to complete a minimum of f2,D+QQ square metres per working day. SUB-CfJNTRACTORS: The Contractor shalt not use sub-contractors, unless otherwise approved and is at the sale discretion of the Public Works Superintendent. PREY/t?US EXPERIENCE: The Tenderer shall submit a resume of previous experience. Lisf below other slurry seal contracts undertaken by Tenderer: YEAR JDB AUTHORITY VOLUME ~ , f _ a ~ . ~` _ ~ ~'.'~, ~ ~ ~~ ~r x ~ ~ / : _. . , i . f : ff ~ ` TT . .. . , _ _~_ r `~ ~ ~ ^'' ~. ~ l ~ , ~' tf / _.. $ ri, -_ - < - ~{~ f ~~ d :~ ~r 2 sY i I' l ~ Cc` ~» - ~,~, ~ r ~ 1Q t QUICK BREAK SLUt~RY SEAL All roadways will require fhe use of quick breaking slurry fhe emulsifier shall be '7NAUL/N MQlC" ar fhe equivalent. The Confractar will quote fhe material used and supplier of the Quick Set Emulsifier, tar approval by fhe Public Works Superintendent. ~ /~ i 11 SCHEDULE °`A" LIST DF E/DDER'S EG?U/PMENT Please list the equipment to be used far Contract No. PW2008 - 02 and specify whether the equipment to be used is awned by your firm or rented. NO. ©F ClNITS YEAR MAKE ~(~ MCtDEL ~ __ ~ ___ __ ~ ~__ _ - 12 AGREEMENT - TQWNSHIP QF C~-Rt7-MEDONTE This Agreement made, in duplicate, this day of BETWEEN ~. f ~ f"y".: d C , t `~ of the ~.. ~. ... ~ ~. tr Y .- -~ ~_. t ___. _ _~.. -._. .. .~ ~ ~- ~ ~ . , ~~_ -,?, , -, ; in the District-o~-~Gou~y of and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY C?F THE FIRST PART -and - 20118. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECCIND PART WITNESSETH that the Party of the First Part, for and in consideration of the paymenf or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, tabour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work as described hereafter, furnish all the materials, except as herein otherwise specified, and to complete such works in strict accordance with the plans, specifications and tender therefore, which are identified and acknowledged in fhe schedule of provisions, plans, specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as full and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. 13 The Contractor further agrees that he will deliver the whole of the works, completed in { accordance with this Agreement an ar before the 29t" day of August, 2t?Q8. The Contractar agrees that such monies maybe deducted tram any monies due the Contractor on any account whatsoever. IN CC?I1ISlC1ERATION WHEREOF said Party of the Second Part agrees to pay to the Contractar for all work performed, the unif price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Ora-Medante have hereunto signed their names and set their seals on the day first above written. .- - -` ~, r ~ ~-w~--~ r ,. ~, ,~ i ,' ~~ ~ ~ t ~ _ ~,< Signature of Contractar, or Signature of Corporation Seal of Corporation Signature of the Clerk Signature of the Mayor with Seat 14 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 2008-144 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and 513125 Ontario Ltd, known as Da-Lee Dust Control, For Dark Journal Virgin Oil (Tender PW2008-03). WHEREAS the Municipal Acf, 2QOi, S.O. 20Q1, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Councii; AND WHEREAS Council for The Corporation of the Township of Oro-Medonte declared the successful bidder of Tender PW2008-03 to be 513125 Ontario Ltd, known as Da- t_ee Dust Control; AND WHEREASE Council deems it expedient to enter into an agreement for Contract No. PW2008-03, for Dark Journal Virgin 4i1, with 513125 t7ntaria Ltd, known as Da-Lee Dust Control; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract fVo. PW2008-03 attached hereto as Schedule "A" and forming part of this By- Law. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22N° DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin 1`~h~Z TENDER FOR THE TOWNSHIP OF ORO-MEDONTE ~~`~ ;~~ , ~ ~ © ~, ~ ~ ~ ,~. CONTRACT NO. PW2008 - 03 TENDER FOR "DARK JOURNAL" V/RG/N OIL THE CC3RPQRATIC?N QF THE TOWNSHIP DF C7Rt?-MEDC)NTE TENDER CLOSING DATE lS 9:00 A.M. ON TUESDAY, MARCH 25, 2008 (fewest ar any tender not necessarily accepted) Tenders will be opened at the Administratian Centre an Tuesday, March 25, 2008 at 10:00 am. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Public Works Department as tendered. Please provide all the documentation required for each form. Tenders shall be enclosed in a sealed envelope marked "Tender for Contract No. PW2008 - 03 and addressed to Doug Irwin, Clerk, Township of Oro-Medonte, Bax 100, ORO, Ontario LDL 2X0. if tenders are delivered by hand, they shall be delivered to the Office of the Clerk, Township of Ora-Medonte, Administratian Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Jerry Ball, G.R.S.S. Public Works Superintendent Township of Oro-Medonte Telephone. (705) 487-2171 2 CC?NTRACT NQ. PWZQQS - Q3 NOTICE TO BIDDERS: 1. The Gontractar steal! furnish the Township with evidence from the Workplace Safety and lnsurance Board saying that all dues and assessments payable under the Workplace Safety and lnsurance Acf, 1998, with respect to his employees or operations, have been complied with. 2. The Contractor shat! abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. The Contractor must also supply the Township of Oro-Medonte wr'th a copy of a Traffic Protection Plan, in accordance with the Occupational Health and Safety Act. Should the Contractor be in contravention of the above, all the work on the project shall cease immedrately and remain stopped until adequate corrective measures have been undertaken. The decision of the Public Works Superintendent or his Representative shall be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect to all charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PW2008 - D3. The Township of Oro-Medonte requires the Contractor to enclose with the tender an "operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 3. Please note that this tender wilt be awarded an the tendered total amount. Payment will be made on the unit price tendered. if the tendered amount is in excess of the budgeted amount and varies by more than 20%, the Township reserves the right to reduce quantities to match budget amount without notice or re- tender. All work is to be performed under the supervision of the Public Works Superintendent or his Representative. 3 TENCIE'R1111G REQUIREMENTS Tender Deposit: A certified cheque made payable to the Township of Oro-Medonte for i0°lo of the total bid ar optional to the tender deposit, a bidder may provide an irrevocable certified "Letter of Credit" for 10% of the tender amount issued fram a chartered bank on a farm acceptable to the Municipality. The cheque or Letter of Credit of unsuccessful bidders will be returned within fourteen (14) days of tender opening, The cheque ar Letter of Credit of the successful bidder will be retained unfit the Municipalr`ty`s acceptance of the work, Tenders not accompanied by a certified cheque or Letter of Credit will not be considered. Basis for Resection of Tender: Tenders maybe rejected far any of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender farm supplied; c) Bids not completed in ink ar by typewriter; d) Incomplete bids (all ifems not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *EACH BIDDER MUST COMPLETE THE TWO-PAGE "AGREEMENT" PORTION LOCATED AT THE END OF THIS TENDER' Liability Insurance: The Contractor shall take out, and keep in force until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $2,000,000.00, exclusive of interest and cast, against loss or damage resulting fram bodily injury to, or death of, one or more persons and toss of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shalt protect the Municipality against all claims for all damage or injury, including death, to any person or persons and far damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission an the part of the Contractor ar any of his servants ar agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 TENDER F(JR CC?NTRAGT NC?. PW2f1Q8 - 03 The Contractor has careful/y examined the provisions, plans, specifications and conditions attached to the tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prr"ces set forth in this tender, hereby offers to furnish all machinery, toots, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with the provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements ", made payable to the Township of Uro-Medonte. Clptional to the tender deposr`t, a bidder may provide an irrevocable certified Letter of Credit for 10% of the tender amount issued from a chartered bank on a form acceptable to the Municipakty. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shat/ be forfeited to the Municipality if the Contractor faits to file with the Municipality, an executed form of agreement for the performance of the work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (14) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the contract price. llWe (the Contractor) promise to commence work an: ~~ ~~'~ t (To be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete the work by: .Tune 20.2008 (To be completed by Municipality) BY: ~l~ ~~ - (.~~ ~%~ ~t7u~1'~L- <.~~ J~~> ~ ~.~~'~~ ~'~ ~~~~ Name of Firm or Individual (Hereinafter referred to as the "Contractor") Address Name of Person Signing for Firm (Signature) Office of Person Signing for Firm Telephone No. GEIiIERAL ~`C)ND1TlC7NS The general conditions of this Contract will be the general conditions as set out in OPS General Conditions and OPS Section 100, unless stated otherwise and is pertinent to this Contract. Regulations: The Contractor shall abide by all Acts, By-laws and Regulations relative to the performance of the wank. Completion: Time shall be of the essence of this agreement. Payments: Monthly payments for work done may be paid up to 85% of the estimated value of the work performed. Within thirty-seven (37) days of the date of acceptance of the completed Contract, the remaining 15% will be released to the Contractor. Engineer or Public Works Superintendent: Means the Council of the Municipality, or such other person, partnership or corporation as may be authorized by the Council to act an their behalf, in any particular capacity. Weighing: Weighing shat/ be carried out in accordance with OPSS Farm i02, current at the time of this Contract. Copies of OPSS Form i02 are available upon request from the MTO District Office. Damage by Vehicles and Other Equipment: if at any time, in the opinion of the Public Works Superintendent, damage is being done, or is likely to be done, to any highway or any improvement thereon, other than such portions as are part of the work, by the Contractor`s vehicles ar other equipment, whether licensed or unlicensed, the Contractor shall, on the direction of the Public Works Superintendent and at the Contractor's own expense, make changes in or other equipment, ar shalt alter loading or shall in some other manner, remove the cause of such damage to the satisfaction of the Public Works Superintendent. Loading of Motor Vehicles: Where a vehicle is hauling material far use an upon a public highway and where motor veh~ Contractor shall not cause or permit such i specified in the Highway Traffic Act, whethe Contractor or otherwise. the work under the Contract, in whole or in part, ale registration is required for such vehicle, the ehicle to be loaded beyond the legal limit, as such vehicle is registered in the name of the CQNTRACT 1VD. PW2008 - 03 TENDER FC1R "DARK JC7URNAL" V1RGIIV C?1L Schedule of unif prices attached to and forming part of the tender for Contract No. PW2008 - 03 ITEM SPEC. DESCRIPTIt?N UN/T ESTIMATED UN/T TQTAL N4. NC?. C?F ITEM QUANTITIES PRICE 1. Dark Journal Litres 375,000 ~ ~ ~ ~ ~i ~~~~' ~"' Vir in Qil G.S.T. No. ~ ~' ~-,' ~ ~~ ~` P.S.T. $ !U~}}~ , ~~~1_ G.S.T. $ ~ ~ ~~ ToTA~ ~ ~ ~ ~~ ~~ 1/We hereby agree that fhe work specified and the material required in the contract will be performed in strict accordance with fhe specifications in this tender. /~ Signed at the ~--r ~~` of ~(..~~ in the lr ~~v ~ ~;~' ~'~{ this County of ~~~~ , 2008. ~` day of ~:~~ f. S,~rnature of Contractor or Witnesses and Position Hetd D~h'~c ~o~cn Vii' ~--~ l~ ~ 1 ~ Name and Telephone No. of Person To be Contacted for Ordering Supp/y ..T!f'" Signature of the Corpo ion Seal of Corporation ~~, 7 Y ~ AGREEMENT -TOWNSHIP OF ORO-MEDONTE a. This Agreement made, in duplicate, this day at 2t?t?~• BETWEEN r ~,~_)~ l'~'4 ' ~'; ~` ~ G=, `"~ r L~ ~ j "' ~ ~`= f ~ ~"' ~. "~ of the _ .__ ~~~~"~~ in the lr-- ,--- ,, c District or County of ~L.~~ ° ~~ ~ ~ ~~ ~-~~` ~ ~ Y and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY DF THE FIRST PART -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipalify" THE PARTY OF THE SECOND PART VI/ITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and all of which are to be read herewith and farm part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. DESCRIPTION OF THE WORKS: Supplying, hauling and applying "Dark Journal" Virgin Oil to roads within the Township of Oro- Medonte, as directed by the Public Works Superintendent or his Representative. 8 . The Contractor further agrees that he will deliver the whole of the works, completed in accordance with fhe Agreement an or before the 2tl*" day of June, 2008. The Contractor agrees that such monies may be deducted from any monies due the Cantractor an any account whatsoever. IN CONStDERATIQN WHEREQF said Party of the Second Part agrees to pay to the Contractor tar alt work performed, fhe unit price on the tender. This Agreement shall ensure to the benefit of and be br"nding upon the heirs, executors, administrators and assigns of the parties hereto. IN W/TNESSES WHEREQF the Cantractor and the Township of Qro-Medonte have hereunto signed their names and set their seals an the day first above wrr'tten. Signature of Cantractor, or Signature of the Clerk Signature of the Mayor with Seal -. ~ -- - ~, -- Signature of Corporatio Seat of Corporation 9 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 200$-145 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Robert E. Young Construction, For crushing and stockpiling of gravel (Tender PW2008-04}. WHEREAS the Municipal Act, 24Q1, S.O. 2QOi, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Cauncil for The Corporation of the Township of Oro-Medonte declared the successful bidder of Tender PW2Q08-04 to be Robert E. Young Construction; AND WHEREASE Council deems it expedient to enter into an agreement for Contract No. PW2U08-03, for crushing and stockpiling of gravel, with Robert E. Young Construction; NOW THEREFORE the Council of the Township of Ora-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract No. PW2008-04 attached hereto as Schedule "A" and forming part of this By- Law. THAT this by-law shall take effect an the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 200$. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 200$. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~~ TENDER FOR THE TO WNSH/P OF ORO-MEDONTE ~~~ ~~ , ~~ ~~ 0 ,;, ~ ~, ~ ~ ~aw,.~.a i~ >z CONTRACT NO. PW2008 - 04 `FENDER TO CRUSH AND STOCKPILE GRAVEL THE CORPIJRATI(7/U C7F THE TOWNSHIP QF QRQ-MED~?NTE TENDER CL QS/NG DATE /S 9:Olt A. M. QN TUESDAY, MARCH 25, 2008 {Lowest ar any tender not necessarily accepted) Tenders wilt be opened at the Administration Centre an Tuesday, March 25, 2008 at i0:00 a.m. This tender is general in nature. The actual works to be done, or materials purchased, will be administered by the Public Works Department as tendered. Please provide all the documentation required for each farm. Tenders shall be enclosed in a sealed envelope marked "Tender far Cantracf No. PW2008 - 04 and addressed to Doug Irwin, Clerk, Township of Oro-Medante, Box 100, ORO, Ontario LOL 2X0. If tenders are delivered by hand, they shat/ be delivered fo the Office of the Clerk, Township of Oro-Medonte, Administration Centre, 148 Line 7 South, ORO, Ontario LOL 2X0. For further information, please contact: Jerry Ball, C. R. S. S. Public Works Superintendent Township of Oro-Medonte Telephone: {705) 487-2171 2 CfJtVTRACT IVC?. P'IN2f1118 - D4 NOTICE TO BIL7DERS: 7. This contract is to crush and stockpile iO,Ot?0 Tanner of "A"gravel in the North pit and 10,000 Tonnes of "A"gravel in the South pit. 2. The Contractor shall furnish the Township wr"th evidence from the Workplace Safety and lnsurance Board saying that all dues and assessments payable under the Workplace Safety and Insurance Act, 1998, with respect to his employees or operations, have been complied with. 3. The Contractor shall abide by the requirements of the Occupational Health and Safety Act and Regulations, and any other government regulations pertaining to the work carried out. The Contractor must also supply the Township of Oro-Medonte with a copy of a Traffic Protection Plan, in accordance with the Occupational Health and Safety Act Should the Contractor be in contravention of the above, all the work on the project shall cease immediately and remain stopped anti! adequate corrective measures have been undertaken. The decision of the Public Works Superintendent or his Representative shah be final in this regard, and the Contractor will immediately take action. The Contractor shall indemnify and save harmless the Corporation in respect fa alt charges, costs, expenses and claims, whatsoever, in connection with this Contract No. PWZQ08 - 04. The Township of Oro-Medonte requires the Contractor to enclose with the tender an "Operator's CVOR Abstract" containing the Operator's Performance Record for the current year of the tender. 4. The Contractor shall provide proof of "Surface Miner" training for all their employees who will perform work for this contract. 5. The Contractor will complete and forward a "Notice of Mining Activities" to the Ontario Ministry of tabour, in accordance with Section 5(3)(c) of Ontario Regulation #854. 6. Please note that this tender will be awarded on the tendered total amount. Payment will be made on the unit price Tendered. If the tendered amount is in excess of the budgeted amount and varies by mare than 20°l~, the Township reserves the right to reduce quantities to match budget amount without notice or re-tender. All work is to be performed under the supervision of the Public Works Superintendent or his Representative. 3 TENDERING REQUIREMENTS Tender De,.pasit: A certified cheque made payable to the Tawnshr'p of Oro-Medonte for 10% of the total bid or optional to the tender deposit, a bidder may provide an irrevocable certified "Letter of Credit°' for 10°l0 of the tender amount issued from a chartered bank on a farm acceptable to the Municipality. The cheque or Letter of Credit of unsuccessful bidders will be returned within fourteen (7i4) days of tender opening. The cheque or Letter of Credr't of the successful bidder will be retained until the Municipality`s acceptance of the work. Tenders not accompanied by a certified cheque or Letter of Credr"t will not be considered. Basis for Refection of Tender: Tenders maybe rejected for any of the following reasons: a) Bids received after closing date; b) Bids received on other than the tender form supplied; c) Sids not completed in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. Liability Insurance: The Contractor shall take out, and keep in farce until the date of acceptance of the entire work by the Municipality, a comprehensive policy of public liability and property damage insurance acceptable to the Municipality, providing insurance coverage in respect of any one accident to the limit of at least $2,000,000.00, exclusive of interesf and cost, against toss or damage resulting from bodily injury to, or death of, one or more persons and lass of or damage to property and such policy shall name the Municipality as an additional insured thereunder, and shall protect the Municipality against all claims for all damage or injury, including death, to any person or persons and for damage to any property of the Municipality or any other public or private property resulting from or arising out of any act or omission on the part of the Contractor or any of his servants or agents during the execution of the Contract, and the Contractor shall forward a certified copy of the policy or certificate thereof to the Municipality before the work is started. 4 TENDER Fl~R CONTRACT NC?. PW2008 - t14 The Contractor has carefully examined the provisions, plans, specifications and conditions attached to this tender and has carefully examined the site and location of the work to be done under this Contract, and the Contractor understands and accepts the said provisions, plans, specifications and conditions, and for the prices set Earth in this fender, hereby offers to furnish al! machinery, tools, apparatus and other means of construction, furnish all materials, except as otherwise specified in the Contract, and to complete the work in strict accordance with fhe provisions, plans, specifications and conditions attached to this tender. Attached to this tender is a certified cheque in the amount specified in the "Tendering Requirements'; made payable to the Township of Oro-Medonte. Optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit tar 1 U°lo of the tender amount issued from a chartered bank on a form acceptable to the Municipality. The proceeds of this cheque shall, upon acceptance of the tender, constitute a deposit which shat/ be forfeited to the Munrcipality if the Contractor faits to file with the Municipality, an executed form of agreement for the performance of work prepared by the Municipality in accordance with this tender and the provisions, plans, specifications and conditions attached hereto, within fourteen (74) days from the date of acceptance of the tender. It is agreed that the tender quantities are estimated only and maybe increased or decreased by the Municipality without alteration of the contract prr`ce. I/We (the Contractor) promise to commence work an: within two weeks notification from township of Oro-Medonte (To be completed by Contractor) and to diligently perform the work continuously, without undue delay, and further promise to complete the work by: August i, 2008 (To be completed by Municipality) BY: Robert E. Young one rtu~r; ~p T rd Name of Firm or Individual (Hereinafter referred to as the "Gantractor") 1488 Chemang Road PPt~r}x~rnu~h,~Ltn-t Address -~ Carl Yo~~r~~ Name of Person Signing for Firm (Signature) President Office of Person Signing for Firm 1-705-745-1488 Telephone No. 5 GENERAL CQNDIT/t?NS The general conditions of this Contract will be the genera! conditions as set out in OPS General Conditions and OPS Section 100, unless stated otherwise and is pertinent to this Contract. Regulations: The Contractor shall abide by all Acts, By-taws and Regulations relative to the performance of the work. Completion: Time shall be of the essence of this agreement. Payments: Monthly payments for work done maybe paid up to 85°l0 of the estimated value of the work performed. Within thirty-seven (37) days of the date of acceptance of the completed Gontract, the remaining 15% will be released to the Contractor. Engr`neer or Public Warks Superintendent: Means the Council of the Municipality, or such other person, partnership or corporation as maybe authorized by the Council to act on their behalf, in any particular capacity. Weighing: Weighing shalt be carried out in accordance with QPSS Form 102, current at the time of this Gontract. Copies of QPSS Form 102 are available on request from the MTO District Dffice. Damage by Vehicles and Other Equipment: if at any time, in the opinion of the Public Works Superintendent, damage is being done, or is likely to be done, to any highway or any improvement thereon, other than such portions as are part of the work, by the Contractor`s vehicles or other equipment, whether licensed or unlicensed, the Contractor shall, on the direction of the Public Works Superintendent and at the Contractor's own expense, make changes in or other equipment, ar shalt alter loading or shall in some other manner, remove the cause of such damage to the satisfaction of the Public Works Superintendent. Loadin_g of Motor Vehicles: Where a vehicle is hauling material for use an the work under the Gontract, in whole or in part, upon a public highway and where motor vehic% registration is required for such vehicle, the Contractor shat/ not cause or permit such vehic% to be loaded beyond the legal limit, as specified in the Highway Traffic Act, whether such vehicle is registered in the name of the Gontractor or otherwise. GENERAL CONDITIONS Materials: Aggregates shall consist of hard, uncoated cubical fragments produced from rock or boulders of uniform quality and shall be free from lumps of clay. Materials shall be subject to sampling and testing by the Engineer at all times. Aggregates shall satisfy the requirements of OPSS 1 Q14 and Table 2 - "Gradation Requirements ". CONSTRUCTION Calcium Chloride: Calcium Chloride shall be applied uniformly by means of a mechanical spreader, when and as directed by the Engineer. (Mater: The material shall be sprinkled with water, when and as directed by the Engineer. Where water is applied to aid compaction, it shall be applied immediately ahead of the compacting unit. Compaction: Compaction of granular materials is not required under this Contract, unless specified otherwise in the tender. When compaction is specified, the material shat/ be compacted to a minimum of iU0 percent maximum dry density. Placing and Stockpiling: The granular material shall be spread in a uniform layer over the road. Stockpiles shall be built in layers not to exceed three feet in depth and each layer shall be completed over the entire area of the stockpile before beginning the next layer. Aggregates delivered in trucks to the stockpile shall be uniformly spot-dumped. Conning of the piles will be permitted, but must be levelled in layers with a loader or bulldozer. Shaping: Where the Contract calls for shaping by the Contractor, the tolerance in cross-section and longitudinal profile shalt not be any more than the following at any place on a ten (70) foot template: a) One-half (1/2J inch when the Contract requires gravel surface only. b) One-quarter (1/4) inch when the road is to be surfaced with a bituminous pavement. GENERAL Ct7~NDITipNS MEASt/REMENT F4R' PAYMENT Measurement for payment of granular materials will include only those materials incorporated into the work and accepted by the Engineer. (a) Tonnacte Measurement: Should the Contract require payment by the tonne, the method of weighing materials for payment shall conform to the requirements of OPSS Form iQ2. (b) Cubic Measurement: Should the Contract require payment by the cubic metre, one of the two following methods will be emp/aged, as specified in the Contract: (i) End Area Method: Volume of materials will be measured in their original position and computed in cubic yards by the method of average end area. (2) Truck Box Method: Materials will be measured in cubic metre (loose) by pre-determined truck capacities. The pre-determined capacity of each truck will be that computed from its box dimensions. Loading of each truck shall be kept to not less than the pre-determined capacity. Each truck shat! bear an identification symbol, followed by the pre- determined capacity of the (ruck. Water for Compaction or Dust Control: Water will be measured in units of one thousand (1,000) gallons for that quantity used in the work by one of the fallowing methods: (a) The water tank and carrying vehicle shall be weighed empty and wifh a full tank of water. The net weight of the water shalt be converted to gallons using a factor of 1 Q pounds per gallon; or: (b) The water tank shall be measured and its volume computed in cubic feet. This volume shalt be converted to gallons using a factor of 6.24 gallons per cubic foot; or: (c) A water meter of approved design. GENERAL GONDITIC?NS (cont'd.) Calcium Chloride: Calcium Chloride will be measured in tonnes for that quantify used in the work. BASIS (?F PAYMENT Granular Materials: Paymenf at the Contracf price shah be compensation, in full, for fhe supply of all labour, equipment and materials necessary to complete the work to the satisfaction of fhe Public Works Superintendent or his Representative. Conversion Factor: 1 cubic yard = Q.764 cubic metres ~ cubic metre = 1.3 cubic yards 1 cubic metre = 1.76 tonnes 1 mile = 1.6 kilometres 1 kilometre = 0.6 miles Payment wilt be made by metric tonne measurement. llWe (Contractor) have reviewed the above and understand the procedures implied. F .. ,~ Name of Person Signing tar Firm Signature 9 CCINTRACT Nt7. FW2048 - 04 TENDER Tt7 CRUSH AND STC)CI~PILE GRAVEL TENDER Ft?RM LOCATION UNIT ESTIMATED QUANTITIES UNIT PRICE HAULAGE TOTAL f. North Pit "A"Gravel Tonnes f 0,000 1.85 $18, 500.00 2. South Pit "A"Gravel Tonnes f 0,000 1.85 18 500.00 TC?TAL 2Q,Qa0' $37,OOO.0o G.S.T. No. ., , ...3 , ~ ; ~ ~ ; . P.S.T. $ 2 , 960.OQ G.S.T. $ 1,50.00 TQTAL $ 41,81a.0o BIDDER'S S/GNATURE NOTE TO BIDDERS: All Contractors to be notified that when crushing operation reveals oversize stave, this oversize material shall be placed in a designated section of the pit, as directed by the Public Works Superintendent or his Representative. No extra payment shall be made. Under this Contract No. PW2008 - 04, OPSS fOf0, Table No. 2, shall govern this Contract. 10 AGREEMENT - TOWNSHJP OF ORO-MEDONTE This Agreement made, in duplicate, this 18th day of March 2008. BETVItEEN Ro~r~ ~` _~o~i1g C.c~nstruction Ltd of the Tawn~hp o~ ~nith, ~~nism~re, Lakefield in the District ar County of Peterborout~ and the Province of Ontario, Hereinafter called fhe "Contractor" THE PARTY OF THE FIRST PART -and - THE CORPDRATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Municipalify" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the paymenf or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender and all of which are to be read herewith and farm part of this present Agreement as fully and completely to all intents and purposes as though all fhe stipulations hereof have been embodied herer°n. DESCRIPTION OF THE WORKS: Contract No. PW2008 - 04 is to crush and stockpile gravel, to the Township of Oro-Medonte, in quantities as per Tender Form PW2008 - 04. 11 { The Contractor further agrees that he will deliver the whole of the works, completed in accordance with the Agreement on or before the 7St day of August, 24013. The Contractor agrees that such monies maybe deducted from any monies due the Contractor on any account whatsoever. /N CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. Thr"s Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Ora-Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of Corporatio,~r Sea! of Corporation Signature of the Clerk Signature of the Mayor with Seat 12 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-146 Being a By-law to Delegate Powers and Duties for the Township of Oro-Medonte with respect to the Scheduling of Statutory Public Meetings WHEREAS Section 270 (1) of the Municipal Act, 2007, S.O. 20(71, c.25, as amended, provides that a municipality shall adopt and maintain policies with respect to the delegation of its powers and duties; AND WHEREAS Section 224 of the Municipal Act, 2001, S.Q. 2001, c.25, as amended, states that it is the role of Council to ensure that administrative policies, practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte did, on the 19'" day of December, 2007, adopt a Delegation of Powers and duties Policy by By-law No. 2007-141; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it necessary to delegate the authority to schedule statutory public meetings in accordance with the Planning Act, R.S.O. 1990, c. 13; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: The Director of Development Services andfor hislher designate is hereby delegated the authority to schedule Statutory Public Meetings in accordance with the Planning Act, R, S.O. 1990, c. 13, requirements. This by-law shall take effect on the an the final passing thereof. BY-LAW READ A FIRST AND SEGOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF, 2008. THE GORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-147 A By-law to Amend By-Law No. 2007-074, A By-Law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte WHEREAS Section 11(3) of the Municipal Act, 2D01, S. D. 2QD1, e.25, as amended, provides that alower-tier municipality may pass by-laws respecting highways, including parking and traffic on highways and respecting parking, except on highways; AND WHEREAS Section 27 of the Municipal Act, 20Qi, S.O. 20CJ1, c.25, as amended, s#ates a municipality may pass by-laws in respect of a highway only if it has jurisdiction aver the highway; AND WHEREAS Sections 63 and 101 of the Municipal Act, 20Q1, S. C?. 2©Q1, c.25, as amended, provide for the removal and impounding or restraining and immobilizing of any vehicle placed, stopped, standing or parked in contravention of the by-law; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte did, on the 27t~' day of June, 2007, enact By-law No. 2007-074 to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Qro-Medonte; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That Section 1.10 on By-Law No. 2007-074 be deleted in its entirety and replaced with the fallowing: "1. i0 "Vehicle" includes a motor vehicle, trailer, traction engine, farm tractor, road building machine, bicycle, and any vehicle drawn, propelled or driven by any kind of power excluding muscular power". That this By-law shall come into force and take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE By-Law No. 2008-148 Being a By-Law to Repea! By-law 98-56 Being a By-law to adopt an Occupational Health and Safety Policy WHEREAS the Municipal Act, 2t1Q1, S.Q. 20t?1, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte did, on the 3"' day of June, 1998, enact By-law No. 98-56, being to adopt an Occupational Health and Safety Policy; AND WHEREAS Council did adopt a Health and Safety on the 15"' day of October, 2oa8; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT By-law 98-56 is hereby repealed in its entirety. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINA~t_Y PASSED THIS DAY OF , 200$. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-149 A By-Law to Amend By-Law, 2008-065, "A By-law of The Corporation of the Township of Ora-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law) WHEREAS Part XII of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, permits a municipality to pass by-laws imposing fees or charges an any class of persons, far services ar activities provided or done by ar on behalf of it; far costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and far the use of its property including property under its control; AND WHEREAS Council of the Township of Oro-Medonte did, on the 28`h day of May, 2008, enact By-law No. 2008-065 to provide far the imposition of fees or charges; AND WHEREAS Council deems it necessary to amend the Schedules of By-law No. 2008-065. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That Section 2.11 of Schedule "E" -Planning of By-law No. 2008-065 be deleted in its entirety and replaced with the fallowing: "2.11 Site Plan Agreement and removal of Holding Provision on lands which do not front on an assumed public street that is maintained year-round by the Municipality (a} Non Refundable Combined Application fee $500.00" That Schedule "E" -Planning of By-law No. 2008-065 be amended to add: "2.14 Zoning Certificate- Complete Permit Submission $75.00" That this by-law shall take effect on the 15` day of November 2008. BY-LAW READ A FIRST AND SECOND TIME THIS 22"6 DAY OF OCTOBER, 2008. BY-t_AW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H,S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 200&150 A By-law to Authorize the Execution of a Site Plan Contra) Agreement between The Corporation of the Township of Ora-Medonte and Michael Bachelder and Terry Moore described as lands as follows: West Part of Lot 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032-0191 (LT), 33 Springhome Raad East Township of Oro-Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.Q., i 990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 2008-069, a By-Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Gouncil for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 2008-069; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shat! farm part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2aos. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin APPENDIX "A" SITE PLAN AGREEMENT -between - MICHAEL BACHELDER AND TERRY MOORS -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS West Part of Lot 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032-0191 (t_T}, 33 Springhome Road East TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE October, 2008 By-Law No. 2008-150 THE TOWNSHIP OF ORO-MEQONTE SITE PLAN AGREEMENT TASTE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" legal Description of Lands Schedule "B" Site Plan Schedule "G' Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cast of Construction z ~~ SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this 22"~ day of October, 2008, in accardance with Section 41 of the Planning Act. BETWEEN: MICHAEL BACHELDER AND TERRY MOORE Hereinafter called the "Owners" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit construction of a new single detached dwelling on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Contra) Area"; AND WHEREAS the Owner intends to develop the lands in accardance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c} No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to attaining the approval of these lands far the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cast shall be $NIA. The Owner shat( replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, ail TransferstDeeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the TransferlDeeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h} The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the TownshiptMinistry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a} That the Township has enacted a By-law to permit construction of a new single detached dwe8ing as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a} Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule `B". b} ~iahting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use andCor roadway, not to cause interference in any way. c} Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law Na. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. Aq entrances shall be constructed, as in Schedule `B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcae and Township of Oro-Medonte. d} Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e} Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development an the lands. Ali metal scrap and associated refuse contained in the fenced compound shatl be removed on a weekly basis. f} Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional {I. C. & I} and multi-unit locations {six {6} units and over} will not receive curb side waste collection services from the County at Simcoe. Each I. C. & 1 location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g} Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "8", as soon as weather permi#s, and all grading and sodding required, according to any Engineering drawings submitted, shad be done on all lawn areas. h} Erasion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner ayr~es to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by ail parties. It is the intention of the porkies that material amendments to this Agreement be properly recorded. Such amendments may take the farm of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "d" to this Agreement (the "said Work"), the fallowing securities: a) Cash in the amount of one hundred percent (100%} of the estimated cast of the said work, as approved by the Township Engineer and Township Council, ar: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100°l0} of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be far a minimum guaranteed period of one (1) year, ar such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept ar reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer far approval. When the cast estimate has been approved, it will be set out in Schedule "D" of this Agreement and will became the basis far the limits of the securities. d) Any Letter of Credit ar security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e} tJpan written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary far the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21 }day's notice, its intent to draw down on the security ar deposit. 6. COMPLIANCE Any action taken by the Township ar on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Acf, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. .~ 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The ©wner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work ar service performed by the Township, its servants orsub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence an the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED )~f =~ : ~ ~ ~%~ '`~~ ~_ } Michael Bachelder, Owner } } ~ _~ } Terry Moore, ©wner The Corporation of the } Township of Oro-Medonte per: } H.S. Hughes, Mayor } } } J. Douglas Irwin, Clerk SCNEDUl.E "A" NOTE: It is understood and agreed that this Schedule farms part of the Site Plan Agreement between the Tawnship of Oro-Medante and LEGAL DESCRIPTION OF LANDS West Part of Lot 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032-0191 (LT}, 33 Springhome Road East, Township of Oro- Medonte, County of Simcoe SCHEDULE "B" NOTE: It is understand and agreed that this Schedule farms part of the Site Plan Agreement between the Township of Oro-Mednnte and Michael Bacheldar and Terry Maare SITE PLAN Site Plan is oat in a registerable farm and is available from the Township of C7ra-Mednnte. SCHEDULE "C„ -_ NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of ©ro-Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2,00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N!a 2.0 DRAINAGE EASEMENTS TO BE GONVEYED TO THE TOWNSHIP N!A io SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Qro-Medonte and ITEMIZED ESTIMATE CiF GOST OF GClNSTRUGTIUN ITEMIZE CONSTRUCTION ESTIMATE AMOUNT NIA 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required $ 1 OOO.QO under the terms of this Agreement, as noted in Section 5 herein. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-151 Being a By-law to remove the Holding cymbal applying to lands located at West Part of Lat 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032-0191 {LT}, 33 Springhame Road East {Bachelder & Moore} WHEREAS the Council of the Corporation of the Township of Ora-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.Q. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1.Schedule `A5', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "West Part of Lot 26, Concession 9, Being Part 2, on Plan 51 R-36216, Being all of PIN 74032-0191 (LT), 33 Springhome Road East (Bachelder & Moore)" as shaven on Schedule `A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 22ND DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule 'A' t0 By-I.aw No. 2008-15'1 This is Schedule 'A' to By-Law 2008-151 passed the day of , 2008. Mayor H.S. Hughes 4 1V Clerk J. Douglas Irwin __ ' ~ , ~ ~ r I -: ~ i ~~ _) I ! `i~~t . ~~ ~~ _ BJE~`T~RNDS I __ -1 1~_ TOWNSHIP OF ORO-MEDONTE THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-137 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, OCTOBER 22, 2008 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held an Wednesday, October 22, 2008, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adapted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 22"d DAY OF OCTOBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 22"d DAY OF OCTOBER, 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin