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10 15 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Council Chambers Wednesday, October 15, 2008 TIME: 9:07 a.m. Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough (arrived C 11:25 a.m.) Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/TreasurerlDeputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Jerry Ball, Director of Transportation and Engineering Services; Andria Leigh, Director of Development Services Also Present: Mike Walters, Rob Baldwin, Lake Simcoe Region Conservation Authority; Wayne Wilson, Nottawasaga Valley Conservation Authority; Dave Boushy, Lee Anderson, Kevin Dymond, Mike Mifsud Mayor H.S. Hughes assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW081015-1 Moved by Coutanche, Seconded by Allison It is recommended that the fallowing items be added to the agenda for consideration: 9. PUBLIC WORKS: a) Jerry Ball, Director of Transportation and Environmental Services, memorandum correspondence dated October 14, 2008 re: Drainage on Line 13 North - Shelswell Farm. 14. IN-CAMERA: d) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North). Carried. 2. ADOPTION OF THE AGENDA Motion No. CW081015-2 Moved by Crawford, Seconded by Evans It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, October 15, 2008 be received and adapted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a) Lake Simcoe Region Conservation Authority, minutes of meeting held on August 22, 2008 and Board highlights of meeting held on September 26, 2008. Staff Recommendatian: Receipt. b) Dalton McGuinty, Premier, correspondence dated September 30, 2008 re: Motion, Full Exemption of Provincial Sales Tax on Goods and Services far Ontario Police Services. Staff Recommendatian: Receipt. c} County of Simcoe, Library Co-aperative, correspondence received October 7, 2008 re: Annual Report, 2007. Staff Recommendation: Receipt. Motion No. CW081015-3 Moved by Allison, Seconded by Coutanche It is recommended that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: a) Lake Simcoe Region Conservation Authority, minutes of meeting held on August 22, 2008 and Board highlights of meeting held on September 26, 2008. Received. b) Dalton McGuinty, Premier, correspondence dated September 30, 2008 re: Motion, Full Exemption of Provincial Sales Tax on Goads and Services for Ontario Police Services. Received. c} County of Simcoe, Library Co-operative, correspondence received October 7, 2008 re: Annual Report, 2007. Received. Carried. Page 2 Committee of the Whole Meeting Minutes -t~ctober 15, 2008 6. COMMUNICATIONS: a) Glen Knox, County Clerk, Corporation of the County of Simcoe, correspondence dated October 6, 2008 re: Bulky Item Waste Collection. Motion No. CW081015-4 Moved by Agnew, Seconded by Evans It is recommended that 1. The correspondence dated October 6, 2008 from Glen Knox, County Clerk, Corporation of the County of Simcoe, re: Bulky Item Waste Collection be received. 2. And Further That staff bring forward a recommendation for Council's consideration on October 22, 2008. Carried. 7. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated August 14, 2008 from Jason and Amanda Brammet, Honorary Wish Chairs and Parents, Wishmaker Parade, The Children's Wish Foundation of Canada re: Simcoe County, Wishmaker Parade, October 18, 2008, 206 Lakeshore Drive, Barrie !Financial Contribution Request. Motion No. CW081015-5 Moved by Coutanehe, Seconded by Allison It is recommended that the correspondence dated August 14, 2008 from Jason and Amanda Grommet, Honorary Wish Chairs and Parents, Wishmaker Parade, The Children's Wish Foundation of Canada and presented by Mayor H.S. Hughes, re: Simcoe County, Wishmaker Parade, October 18, 2008, 206 Lakeshore Drive, Barrie / Financial Contribution Request be received. Carried. b) Councillor Agnew, correspondence dated October 6, 2008 from Peter and Faye Garrick re: Lauder Road Maintenance, Edgar Estates Subdivision. Motion No. CW081015-6 Moved by Agnew, Seconded by Crawford It is recommended that the correspondence dated October 6, 2008 from Peter and Faye Garrick and presented by Councillor Agnew, re: Lauder Road Maintenance, Edgar Estates Subdivision be received and referred to staff for a response under the Mayor's signature. Carried. Page 3 Committee of the Whole Meeting Minutes -October 15, 2008 c) Councillors Agnew and Coutanche, re: OMEGA Brochure, Protecting Your Water & Shoreline Property, Distribution Plan. Motion No. CW081015-7 Moved by Allison, Seconded by Coutanche It is recommended that the verbal information presented by Councillors Agnew and Coutanche, re: OMEGA Brochure, Protecting Your Water & Shoreline Property, Distribution Plan be received. Carried. d) Councillor Allison, correspondence from Association of Municipalities of Ontario re: 2008 AMOJLAS Energy Management Workshops. Motion No. CWO$1015-8 Moved by Crawford, Seconded by Agnew It is recommended that 1. The correspondence from Association of Municipalities of Ontario and verbal information presented by Councillor Allison, re: 2008 AMOl~AS Energy Management Workshops be received. 2. And Further that Councillor Allison be authorized to attend in 2009. Carried. 8. FINANCE AND ADMINISTRATION: a) Mike Walters, Director of Watershed Management; Rob Baldwin, Manager, Watershed Science, Lake Simcoe Region Conservation Authority, re: Discretionary Budget Items far 2008, Sub Watershed Plan Development and Co- ordination. Correspondence was distributed to members of Council and staff. Motion No. CW081015-9 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence and verbal information presented by Mike Walters, Director of Watershed Management and Rob Baldwin, Manager, Watershed Science, Lake Simcoe Region Conservation Authority, re: Discretionary Budget Items for 2008, Sub Watershed Plan Development and Co-ordination be received. Carried. Page 4 Gommittee of the Whale Meeting Minutes -October 15, 2008 b) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re: Oro-Medonte NVCA Service Value. Correspondence was distributed to members of Council, the Chief Administrative Officer and the Clerk. Motion No. CW081015-10 Moved by Crawford, Seconded by Evans It is recommended that the correspondence and verbal information presented by Wayne Wilson, CAO1Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re: Oro-Medonte NVCA Service Value be received. Carried. c) Report No. TR 2008-23, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts, September, 2008. Motion No. CW081015-11 Maned by Coutanche, Seconded by Allison It is recommended that 1. Report No. TR 2008-23, Paul Gravelle, Director of FinancelTreasurer/Deputy CAO, re: Statement of Accounts, September, 2008 be received. 2. And Further That the accounts for the month of September, 2008 totalling $6,179,305.96 be received. Carried. d) Report No. CAO 2008-012, Robin Dunn, Chief Administrative Officer, re: Request for Exemption -Warminster Annual Remembrance Day Parade. Motion No. CW081015-12 Moved by Evans, Seconded by Crawford It is recommended that 1. Report No. CAO 2008-012, Robin Dunn, Chief Administrative Officer, re: Request for Exemption -Warminster Annual Remembrance Day Parade be received and adopted. 2. That an exemption to By-Law No. 2006-38 be granted to The Royal Canadian Legion, Branch 619, Warminster, to hold a Remembrance Day parade on November 9, 2008 commencing at 1:30 p.m. 3. And Further That the applicant be advised of Council's decision. Carried. Page 5 Committee of the Whole Meeting Minutes -October 15, 2008 e} Robin Dunn, Chief Administrative Officer, re: Corporate Health & Safety Policy. Motion No. CW081015-13 Moved by Allison, Seconded by Coutanche It is recommended that 1. The draft correspondence and verbal information presented by Robin Dunn, Chief Administrative Officer, re: Corporate Health & Safety Policy be received. 2. That the Health & Safety Policy Statement be approved and formatted into the Township's Policy template. 3. That Council endorses, in principle, the policies outlined in the October, 2008 Health & Safety Policies and Procedure Manual Index. 4. That the palicies, identified on Section 2 of the Health & Safety Policies and Procedure Manual Index dated October, 2008, be brought forward for Council's consideration by September 30, 2009. 5. And Further That the Clerk bring forward the appropriate by-law for Council's consideration. Carried. 9. PUBLIC WORKS: a} Jerry Ball, Director of Transportation and Environmental Services, memorandum correspondence dated October 14, 2008 re: Drainage on Line 13 North - Shelswell Farm. Motion No. CWO$1015-14 Moved by Crawford, Seconded by Evans It is recommended that 1. The memorandum correspondence dated October 14, 2008 from Jerry Ball, Director of Transportation and Environmental Services, re: Drainage on Line 13 North - Shelswell Farm be received and adopted. 2. That staff proceed, immediately, with the culvert installation and ditching along Line 13 Narth to improve the drainage concern. 3. That the approximate costs of $18,000 be allocated from the Line 13 North Construction budget. 4. And Further That the applicant be advised of Council's decision. Carried. 10. ENGINEERING & ENVIRONMENTAL SERVICES: None. Page 6 Committee of the Whole Meeting Minutes -October 15, 2048 11. DEVELOPMENT SERVICES: None. 12. EMERGENCY SERVICES: None. 13. RECREATION AND COMMUNITY SERVICES: None. 14. IN-CAMERA: Motion No. CW081015-15 Moved by Agnew, Seconded by Evans It is recommended that we do now go In-Camera at 11:15 a.m. to discuss a Property Matter. Carried. Motion No. CW081015-16 Moved by Evans, Seconded by Agnew It is recommended that we do now Rise and Report from In-Camera at 12:07 p.m. Carried. Refer to Item 14d). Motion No. CW081015-17 Moved by Coutanche, Seconded by Allison It is recommended that we do now go In-Camera at 12:40 p.m. to discuss Legal and Personal Matters. Carried. Page 7 Committee of the whole Meeting Minutes -October 15, 2008 Motion No. CW081015-18 Moved by Agnew, Seconded by Evans It is recommended that we do now Rise and Report from In-Camera at 12:57 p.m. Carried. Refer to Items 14b) and c). a) Scott Cowden, Director of Fire and Emergency Services re: Legal Matter (Report on Incident 2008FD00221). This item was withdrawn. b) Doug Irwin, Director of Corporate ServiceslGlerk, re: Personal Matter (OMEGA Member). Motion No. CW081015-19 Moved by Agnew, Seconded by Crawford It is recommended that the confidential correspondence dated October 6, 2008 presented by Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (OMEGA Member, Wigham) be received with regrets. Carried. c) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport). Motion No. CW081015-20 Moved by Coutanche, Seconded by Allison It is recommended that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport) be received. Carried. Page 8 Committee of the Whole Meeting Minutes -October 15, 2008 d) Rabin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Praject #7793, Line 2 North). Greenvision Development Carp. representatives participated in In-Camera with Council. Motion No. CW081015-21 Moved by Crawford, Seconded by Agnew It is recommended that the confidential verbal information and confidential correspondence presented by Rabin Dunn, Chief Administrative Officer, re: Property Matter {Ontario Realty Corporation, ORC, Potentially Surplus Pravincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North -Disposition Process) be received. Carried. 15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 16. ANNOUNCEMENTS 17. ADJOURNMENT Motion No. CW081015-22 Moved by Allison, Seconded by Coutanche It is recommended that we do now adjourn at 12:59 p.m. Carried. ~-_ _ j _ .•~ _ _® Mayor, H.S. Hug s CI rk, J.`Dolas Irwin Page 9 Committee of the Whole Meeting Minutes -0ctober 15, 2008