10 08 2008 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Council Chambers
Wednesday, October $, 2008 TIME: 6:11 p.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director
of FinancelTreasurerlDeputy CAO; Doug Irwin, Director of
Corporate Services/Clerk; Jerry Ball, Director of Transportation
and Engineering Services; Glenn White, Senior Planner
Also Present: Joe Jolie
1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C081008-1
Moved by Coutanche, Seconded by Allison
Be it resolved that the following items be added to the agenda for consideration:
18. BY-LAWS:
f) By-Law Na. 2008-135 A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro-Medonte and Bernd Walter Ramolla
and Shelley Lynn Ramolla described as lands as
follows: Lot 8, Plan 1441, Concession 10, Being all of
PIN 58549-0087 (LT} 17 Booth Street, Rall # 4346-
010-010-42500 and Lot 9, Plan 1441, Concession 10;
Being all of PIN 58549-0088 (LT) 19 Booth Street,
Roll # 4346-010-010-42600 Township of Oro-
Medonte, County of Simcoe.
Carried.
4. ADOPTION OF AGENDA
Motion No. C081008-2
Moved by Evans, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, October 8,
2008 be received and adapted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
Councillor Allison declared a conflict of interest on Item 18b), By-Law No. 2008-
131, A By-law to amend the zoning provisions which apply to lands within South
Part of Lot 1, Concession 1 (Former Township of Orillia), now in the Township of
Ora-Medonte (Meyer) as he is a commercial tenant of the property. Councillor
Allison left the table and did not participate in any discussion or vote on this item.
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL:
a) Minutes of Special Council Meeting of September 24, 2008.
Motion No. C081 Q08-3
Moved by Allison, Seconded by Cautanche
Be it resolved that the minutes of the Special Council meeting held on September
24, 2048 be adopted as printed and circulated.
Carried.
b) Minutes of Gouncil Meeting of September 24, 2008.
Motion No. C081008-4
Moved by Agnew, Seconded by Evans
Be it resolved that the minutes of the Council meeting held on September 24,
2008 be adopted as printed and circulated.
Carried.
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Council Meeting Minutes- October 8, 2008
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
a) Proposed Amendment to the Zoning By-Law, 2008-ZBA-08, Part of Lot 10,
Concession 5, west of Line 5 North, south side of Mount Saint Louis Road
West, (Medonte), Township of Oro-Medonte, (Julie).
Deputy Mayor Ralph Hough called the public meeting to order at 7:03 p.m. and
explained the public meeting has been called under the authority of the Planning
Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a
proposed Amendment to the Zoning By-law, Application 2008-ZBA-08 {Joe Julie),
Part of Lot 10, Concession 5, located west of Line 5 on the south side of Mount
Saint Louis Road West, {Medonte), Township of Oro-Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of
the specified site on September 18, 2008 and posted on a sign on the subject
property on the same date.
The following correspondence was received at the meeting: Tracey Freeman and
Paul Massa dated October 7, 2008.
Glenn White, Senior Planner explained the purpose and effect of the proposed
amendment
The following public members offered verbal comments with respect to the
proposed amendment: None.
The Deputy Mayor advised that no additional deputations to Council will be
permitted with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township
Administration Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:14 p.m.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
None.
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Council Meeting Minutes- October 8, 2008
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. REPORTS OF COMMITt'EES:
a) Committee of the Whale minutes, meeting held on C}ctober 1, 2008.
Motion No. C081008-5
Moved by Coutanche, Seconded by Allison
Be it resolved that the minutes of the Committee of the Whole Meeting held an
October 1, 2008 be received and further that the recommendations therein be
adopted, as amended to alter Motion #CW081001-25 from "Sang Sood" to "Sanj
Sood".
Carried.
b) Committee of Adjustment minutes, meeting September 30, 2008.
Motion No. C08100$-6
Moved by Hough, Seconded by Agnew
Be it resolved that the record of the Committee of Adjustment meeting scheduled
an September 30, 2008 be received.
Carried.
c) Site Plan Control Technical Support Group minutes, meeting held on
September 22, 2008.
Motion No. C081008-7
Moved by Allison, Seconded by Coutanche
Be it resolved that the draft minutes of the Site Plan Control Technical Support
Group meeting held an September 22, 2008 be received.
Carried.
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Council Meeting Minutes- October 8, 2008
13. CONSENT AGENDA:
a) Peter Hume, President, Association of Municipalities of Ontario,
correspondence dated September 23, 2008, re: AMO Conference.
Staff Recommendation: Receipt.
b) Dalton McGuinty, Premier of Ontario, correspondence dated September 29,
2008, re: Motion, DepositlReturn System on Aluminum and Plastic Drink
Containers Letter of Support.
Staff Recommendation: Receipt.
c) Lake Simcoe Regional Airport, minutes, meeting held on August 21, 2008.
Staff Recommendation: Receipt.
d) Springwater Library Board minutes, meeting held on June 10, 2008.
Staff Recommendation: Receipt.
e) Orillia Public Library Board minutes, meeting held on September 24, 2008.
Staff Recommendatian: Receipt.
f) Orillia Public Library Board, correspondence dated September 26, 2008, re:
Ontario Public Library Week.
Staff Recommendation: Receipt, Proclaim, Post on Website.
Motion Na. C081008-8
Moved by Hough, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed
under "Consent Agenda Correspondence" be adapted as printed:
a) Peter Hume, President, Association of Municipalities of Ontario,
correspondence dated September 23, 2008, re: AMO Conference.
Received.
b) Dalton McGuinty, Premier of Ontario, correspondence dated September 29,
2008, re: Motion, DepositlReturn System on Aluminum and Plastic Drink
Containers Letter of Support.
Received.
c) Lake Simcoe Regional Airport, minutes, meeting held on August 21, 2008.
Received.
d) Springwater Library Board minutes, meeting held on June 10, 2008.
Received.
e) Orillia Public Library Board minutes, meeting held on September 24, 2008.
Received.
f) Orillia Public Library Board, correspondence dated September 26, 2008, re:
Ontario Public Library Week.
Received, Proclaimed, Posted on Website.
Carried.
14. COMMUNICATIONS:
None.
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Council Meeting Minutes- October 8, 2008
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
17. IN-CAMERA ITEMS:
Sanj Sood, Aird & Berlis ALP, participated via teleconference with respect to Item
17a).
Motion No. C081008-9
Moved by Coutanche, Seconded by Allison
Be it resolved that we do now go In-Camera at 6:13 p.m. to discuss Legal and
Personnel Matters.
Carried.
Motion No. C081008-10
Moved by Agnew, Seconded by Hough
Be it resolved that we do now Rise and Report from In-Camera at 6:50 p.m.
Carried.
Refer to Item 17 a}.
Doug Irwin, Director of Corporate Services/Clerk, delegated his authority under
Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to
the In-Camera discussion of Agenda Item 17b) [Robin Dunn, Chief Administrative
Officer, re: Personnel Matter (Organizational Review)] to Paul Gravelle, Director
of Financel TreasurerlDeputy CAO of the Township of Oro-Medonte. Doug Irwin
left the room and did not participate in any discussion on this item.
Motion No. CO$1008-11
Moved by Coutanche, Seconded by Allison
Be it resolved that we do now go In-Camera at 7:27 p.m. to discuss a Personnel
Matter.
Carried.
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Council Meeting Minutes-October 8, 2Q08
Motion No. C081008-12
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise and Report from In-Camera at 8:27 p.m.
Carried.
Refer to Item 17b).
a) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Insurance Claim)
[from October 1, 2008 meeting].
Motion No. G081008-13
Moved by Allison, Seconded by Coutanche
Be it resolved that the confidential correspondence dated October 6 and 7, 2008
and confidential verbal information presented by Robin Dunn, Chief
Administrative Officer, and Sanj Sood, Aird & Berlis LAP, re: Legal Matter
(Insurance Claim) be received; and further that the Chief Administrative Officer
and Director of Finance/TreasurerlDeputy CAO be authorized to proceed
accordingly as directed by Council.
Carried.
b) Robin Dunn, Chief Administrative Officer, re: Personnel Matter
(Organizational Review) [from October 1, 2008 meeting].
Motion No. C081008-14
Moved by Coutanche, Seconded by Allison
Be it resolved that
1. The Confidential memorandum dated October 8, 2008 from Robin Dunn,
Chief Administrative Officer, re: Personnel Matter (Organizational Review) be
received.
2. And Further that the CAO be authorized to finalize the next steps of the
organizational realignment.
Carried.
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Council Meeting Minutes- October 8, 2008
18. BY-LAWS:
a) By-Law Na. 2008-130 A By-law to amend the zoning provisions which apply
to lands within West Part of Lot 11, Concession 5
(Former Township of Oro), now in the Township of
Oro-Medonte (Drury).
Motion No. C081008-15
Moved by Evans, Seconded by Agnew
Be it resolved that a By-law to amend the zoning provisions which apply to lands
within West Part of Lot 11, Concession 5 (Oro), Township of Oro-Medonte (Jim
and Kimberley Drury, 2006-ZBA-04) be introduced and read a first and second
time and numbered By-Law No. 2008-130.
Carried.
That By-Law No. 2008-130 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
b) By-Law No. 2008-131 A By-law to amend the zoning provisions which apply
to lands within South Part of Lot 1, Concession 1
(Former Township of Orillia), now in the Township of
Oro-Medonte (Meyer).
Councillor Allison declared a conflict of interest on Item 18b), By-Law No. 2008-
131, A By-law to amend the zoning provisions which apply to lands within South
Part of Lat 1, Concession 1 (Former Township of Orillia), now in the Township of
Oro-Medonte (Meyer) as he is a commercial tenant of the property. Councillor
Allison left the table and did not participate in any discussion or vote an this item.
Motion No. G081008-16
Moved by Coutanche, Seconded by Evans
Be it resolved that a By-law to amend the zoning provisions which apply to lands
within South Part of Lot 1, Goncession 1 (Orillia), Township of Oro-Medonte
(Hans Meyer, 2006-ZBA-11) be introduced and read a first and second time and
numbered By-Law Na. 2008-131.
Carried.
That By-Law No. 2008-131 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- October 8, 2408
c} By-Law No. 2008-132 A By-law to authorize the execution of an agreement
between the Township of Ora-Medonte to allow far
two dwellings at 1066 Warminster Sideroad, West
Part of Lot 6, Concession 11 (Medonte}, Township of
Oro-Medonte (Waring}.
Motion No. C081008-1?
Moved by Evans, Seconded by Hough
Be it resolved that a By-law to authorize the execution of an agreement between
the Township of Oro-Medonte to allow for two dwellings at 1066 Warminster
Sideroad, West Part of Lot 6, Concession 11 (Medonte), Township of Oro-
Medante (Jeff and Susan Waring} be introduced and read a first and second time
and numbered By-Law No. 2008-132.
Carried.
That By-Law No. 2008-132 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
d) By-Law No. 2008-133 A By-law to Adopt Amendment No. 26 to the Official
Plan.
Motion No. C081008-18
Moved by Allison, Seconded by Coutanche
Be it resolved that a By-law to Adopt Amendment No. 26 to the Official Plan
{Ossom Enterprises Inc.} be introduced and read a first and second time and
numbered By-Law No. 2008-133.
Carried.
That By-Law No. 2008-133 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- dctober 8, 2008
e} By-Law No. 2008-134 A By-law to amend the zoning provisions which apply to
lands within Part Lot 20, Concession 7 (Former Township
of Oro}, now in the Township of Oro-Medonte.
Motion Mo. C081008-19
Moved by Hough, Seconded by Agnew
Be it resolved that a By-law to amend the zoning provisions which apply to lands
within Part Lot 20, Concession 7 (Oro}, Township of Oro-Medonte (Ossom
Enterprises Inc.} be introduced and read a first and second time and numbered By-
Law No. 2008-134.
Carried.
That By-Law No. 2008-134 be read a third time and finally passed, be engrossed by
the Clerk, signed and sealed by the Mayor.
Carried.
f) By-Law No. 2008-135 A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro-Medonte and Bernd Walter Ramolla
and Shelley Lynn Ramolla described as lands as
follows: Lot 8, Plan 1441, Concession 10, Being all of
PIN 58549-0087 (LT} 17 Booth Street, Roll # 4346-010-
010-42500 and -Lot 9, Plan 1441, Concession 10, Being
all of PIN 58549-0088 (LT) 19 Booth Street, Roll # 4346-
010-010-42600 Township of Oro-Medonte, County of
Simcoe.
Motion No. C081008-20
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Bernd
Walter Ramolla and Shelley Lynn Ramolla described as lands as follows: Lot 8, Plan
1441, Concession 10, Being all of PIN 58549-0087 (LT) 17 Booth Street, Roll # 4346-
010-010-42500 and Lot 9, Plan 1441, Concession 10, Being all of PIN 58549-0088
(LT) 19 Booth Street, Roll # 4346-010-010-42600 Township of Ora-Medonte, County
of Simcoe be introduced and read a first and second time and numbered By-Law No.
2008-135.
Carried.
That By-Law No. 2008-135 be read a third time and finally passed, be engrossed by
the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- October 8, 2008
19. CONFIRMATION BY-LAW NO. 200$-129
Motion No. C081008-21
Moved by Agnew, Seconded by Evans
Be it resolved that a By-Law to confirm the proceedings of the Council meeting
held on Wednesday, October 8, 2008 be introduced and read a first and second
time and numbered By-Law No. 2008-129.
Carried.
That By-Law No. 2008-129 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
22. ADJOURNMENT
Motion No. C081008-22
Moved by Allison, Seconded by Coutanche
Be it resolved that we do now adjourn at 8:58 p.m.
Carried.
__
Clerk, J. Do~l~s Irwin
` __
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Council Meeting Minutes- October 8, 2008