10 01 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WNOLE MEETING MINUTES
Council Chambers
Wednesday, October 1, 2008 TIME: 9:05 a.m.
Present: Mayor N.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
FinancelTreasurer/Deputy CAO; Jerry Ball, Director of
Transportation and Engineering Services; Glenn White, Senior
Planner; Scott Cowden, Director of Fire and Emergency Services;
Janette Teeter, Deputy Clerk
Also Present: Sally Leppard, Lura Consulting; S/Sgt. A.J. (Andy) Mayo,
Detachment Commander, Barrie Detachment, Ontario Provincial
Police
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW081001-1
Moved by Evans, Seconded by Crawford
It is recommended that the following items be added to the agenda far consideration:
6. COMMUNICATIONS:
b) Peter Fitchell and Cathy Beach, correspondence dated September 29, 2008 re:
Road Work on Line 3 North.
7. REPORTS OF MEMBERS OF COUNCIL:
d) Councillor Agnew, re: Lake Simcoe Region Conversation Authority
correspondence dated September 26, 2008 re: Proposed Lake Simcoe
Protection Act and Lake Simcoe Plan.
8. FINANCE AND ADMINISTRATION:
c) Robin Dunn, Chief Administrative Officer, correspondence dated September 25,
2008 re: Invitation to the Launch of the Toronto/Greater Golden Horseshoe, Pan
Am Games, Bid Launch, October 2, 2008, Muzik, Exhibition Place, Toronto.
Motion No. CW081001-1 (Cont'd)
9. PUBLIC WORKS:
a) Jerry Ball, Director of Transportation and Environmental Services, memorandum
correspondence dated September 29, 2008 re: Green Bin Program.
14. IN-CAMERA:
d} Janette Teeter, Deputy Clerk, re: Personal Matter {Recreation Technical Support
Group member}.
e) Janette Teeter, Deputy Clerk, re: Personal Matter {Recreation Technical Support
Group member).
f) Robin Dunn, Chief Administrative Officer, re: Property Matter {Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass take Sideroad West; and Project #7793,
Line 2 North}.
g) Jerry Ball, Director of Transportation and Environmental Services re: Property
Matter {Unopened Section, Bay Street}.
h} Robin Dunn, Chief Administrative Officer, re: Legal Matter {Lake Simcoe
Regional Airport).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CWO$1001-2
Moved by Coutanche, Seconded by Allison
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, October 1, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
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Committee of the Whole Meeting Minutes -October 1, 2008
5. CONSENT AGENDA:
a) Nottawasaga Valley Conservation Authority highlights, meeting held on
September 12, 2008.
Staff Recommendation: Receipt.
b) Oro-Medonte History Association minutes, meeting held an August 25, 2008.
Staff Recommendation: Receipt.
e} Craighurst Working Group minutes, meeting held an August 28, 2008.
Staff Recommendation: Receipt.
Motion No. CWO$1001-3
Moved by Agnew, Seconded by Evans
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed as amended to revise Item 5c) to
indicate "draft":
a} Nottawasaga Valley Conservation Authority highlights, meeting held on
September 12, 2008.
Received.
b) Oro-Medonte History Association minutes, meeting held on August 25, 2008.
Received.
c) Craighurst Working Group minutes, meeting held on August 28, 2008.
Received.
Carried.
Motion No. CW081001-4
Moved by Evans, Seconded by Crawford
It is recommended that Council encourage proceeding with the ground radar for the
African Church site; that staff liaise with the applicant accordingly; and that the
project be funded from the Reserve Fund dedicated for that project.
Carried.
Motion No. GW081001-5
Moved by Agnew, Seconded by Hough
It is recommended that Council encaurage the 160th Oro African Church celebration
to the Oro-Medonte History Association.
Carried.
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Committee of the Whole Meeting Minutes -October 1, 2008
6. COMMUNICATIONS:
a) Andrew Martin, correspondence dated September 23, 2008 re: Outdoor
Education Centre, Business Initiative.
Motion No. CW081001-6
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated September 23, 2008 from Andrew
Martin, re: Outdoor Education Centre, Business Initiative be received and referred to
staff far a response under the Mayor's signature.
Carried.
b) Peter Fitchell and Cathy Beach, correspondence dated September 29, 2008 re:
Road Work on Line 3 North.
Motion No. CW081001-7
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated September 29, 2008 from Peter
Fitchell and Cathy Beach, re: Road Work on Line 3 North be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Agnew, correspondence dated September 18, 2008 from Werner
Thiel re: Water Problem in Arbourwood, Shanty Bay.
Motion No. CW081001-8
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated September 18, 2008 from Werner
Thiel and verbal information presented by Councillor Agnew re: Water Problem in
Arbourwoad, Shanty Bay be received and referred to staff for a response
Carried.
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Committee of the Whole Meeting Minutes -October 1, 2008
b) Councillor Agnew, re: Nottawasaga Valley Conservation Authority invitation, re:
NVCA Planning, Roles and Responsibility Workshop, November 13, 2008.
Motion No. CWt)81001-9
Moved by Crawford, Seconded by Evans
It is recommended that the invitation and verbal information presented by Councillor
Agnew, re: Nottawasaga Valley Conservation Authority, re: NVCA Planning, Roles
and Responsibility Workshop, November 13, 2008 be received; and further that
Councillors Coutanche and Agnew be authorized to attend.
Carried.
c) Councillor Coutanche, correspondence dated September 25, 2008 from Diane
Rountree, 898 Ingram Road re: Signage, Speeding and Snow Plowing Requests,
Ingram Road and Line 5 North.
Motion No. CW0810t)1-10
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated September 25, 2008 from Diane Rountree, 898
Ingram Road presented by Councillor Coutanche, re: Signage, Speeding and
Snow Plowing Requests, Ingram Road and Line 5 North be received.
2. That the Director of Transportation and Environmental Services liaise
accordingly with the applicant.
3. And Further that the Director of Transportation and Environmental Services
report back to Council to outline a comprehensive plan methodology to deal with
the Township as a whole for 2009, with respect to speeding and signage, to be
included in the Service Level Review budget.
Carried.
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Committee of the Whole Meeting Minutes -October 1, 2008
d) Councillor Agnew, re: Lake Simcoe Region Conversation Authority
correspondence dated September 26, 2008 re: Proposed Lake Simcoe
Protection Act and Lake Simcoe Plan.
Councillor Agnew distributed correspondence dated September 26, 2008 to
members of Council and staff.
Motion No. CW081001-11
Moved by Allison, Seconded by Coutanche
It is recommended that the verbal information and correspondence dated September
26, 2008 from Virginia Haekson, Chair, Lake Simcoe Region Conservation Authority
and presented by Councillor Agnew re: Proposed Lake Simcoe Protection Act and
Lake Simcoe Plan be received.
Carried.
$. FINANCE AND ADMINISTRATION:
a) Sally Leppard, Lura Consulting, an behalf of Severn Sound Environmental
Association, re: Severn Sound Watershed Sustainability Plan.
Motion No. CW081001-12
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence and verbal information presented by
Sally Leppard, Lura Consulting on behalf of Severn Sound Environmental
Association, re: Severn Sound Watershed Sustainability Plan be received.
Carried.
b) Robin Dunn, Chief Administrative Officer, re: Proposal for Change Resilience
Workshops.
Motion No. CWO$1001-13
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Robin Dunn, Ghief
Administrative Officer, re: Proposal for Ghange Resilience Workshops be received.
Carried.
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committee of the Whole Meeting Minutes -October 1, 2008
c) Robin Dunn, Chief Administrative Officer, correspondence dated September 25,
2008 re: Invitation to the Launch of the TarontolGreater Golden Horseshoe, Pan
Am Games, Bid Launch, October 2, 2008, Muzik, Exhibition Place, Toronto.
Motion No. CW081001-14
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated September 25, 2008 and
presented by Robin Dunn, Chief Administrative Officer, re: Invitation to the Launch of
the Toronto/Greater Golden Horseshoe, Pan Am Games, Bid Launch, October 2,
2008, Muzik, Exhibition Place, Toronto be received.
Carried.
9. PUBLIC WORKS:
a) Jerry Ball, Director of Transportation and Environmental Services, memorandum
correspondence dated September 29, 2008 re: Green Bin Program.
Motion No. CWO$10Q1-15
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The memorandum correspondence dated September 29, 2008 from Jerry Ball,
Director of Transportation and Environmental Services, re: Green Bin Program
be received.
2. That the County of Simcoe be advised that the Township of Oro-Medonte is
unable to participate, at this time, in the stacking of the green bins.
3. And Further That the County of Simcoe be thanked for their initiative with respect
to this matter.
Carried.
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Committee of the Whole Meeting Minutes -October 1, 2008
10. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
11. DEVELOPMENT SERVICES:
a) Report No. DS 2008-67, Andria Leigh, Director of Development Services, re: Jeff
and Susan Waring -Request for Two Dwellings, West Part of l.at 6, Concession
11 (Medonte), Township of Oro-Medonte, 1066 Warminster Sideroad.
Motion No. CW081001-16
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report Na. DS 2008-67, Andria Leigh, Director of Development Services, re: Jeff
and Susan Waring -Request far Two Dwellings, West Part of Lot 6, Concession
11 (Medonte), Township of Oro-Medonte, 1066 Warminster Sideroad be
received and adapted.
2. That Council authorize the request of Jeff and Susan Waring to temporarily
reside in the existing dwelling to a maximum of one year period located at West
Part of Lot 6, Concession 11 (Medonte), Township of Ora-Medonte, 1066
Warminster Sideroad, which will be demolished after the completion of the new
dwelling.
3. That the Clerk bring forward the appropriate by-law far Council's consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
12. EMERGENCY SERVICES:
a) S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario
Provincial Police, re: Statistics and Emerging Trends.
Motion No. CW081001-1?
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by S1Sgt. A.J. (Andy} Mayo,
Detachment Commander, Barrie Detachment, Ontario Provincial Police, re: Statistics
and Emerging Trends be received.
Carried.
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Committee of the Whole Meeting Minutes -October 1, 2008
13. RECREATION AND COMMUNITY SERVICES:
None.
1 A~. IN-CAMERA:
Sanj Sood, Aird & Berlis I-bP, participated via teleconference with respect to Item
14c).
Motion No. CWQ81U01-18
Moved by Evans, Seconded by Crawford
It is recommended that we da now go In-Camera at 11:23 a.m. to discuss Legal and
Property Matters.
Carried.
Motion No. CW081Q01-19
Moved by Crawford, Seconded by Evans
It is recommended that we do now Rise and Report from In-Camera at 12:59 p.m.
Carried.
Refer to Items 14 c), f), g), h).
Motion No. CW0810fl1-20
Moved by Crawford, Seconded by Evans
It is recommended that Rule 3.6 of Procedural By-law 2007-136 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Council recessed at 1:00 and reconvened at 1:18 p.m.
Janette Teeter, Deputy Clerk, delegated her authority under Section 228(4) of the
Municipal Act, S.O. 2001, c.25, as amended, with regard to the In-Camera
discussion of Agenda Item 14a) [Robin Dunn, Chief Administrative Officer, re:
Personnel Matter (Organizational Review)] to Paul Gravelle, Director of Finance!
TreasurerlDeputy CAO of the Township of Oro-Medonte. Janette Teeter left the
room and did not participate in any discussion on this item.
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Committee of the Whole Meeting Minutes -October 1, 2008
Motion No. CW081001-21
Moved by Agnew, Seconded by Crawford
It is recommended that we do now ga In-Camera at 1:24 p.m. to discuss Personnel
and Personal Matters.
Carried.
Motion No. CW081001-22
Moved by Allison, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 2:22 p.m.
Carried.
Refer to Items 14 a), b}, d}, e}.
Council recessed at 2:25 p.m. and reconvened at 4:00 p.m.
a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organizational
Review}.
Motion No. CW081001-23
Moved by Agnew, Seconded by Evans
It is recommended that
1. Confidential Report No. CAO 2008-11, Robin Dunn, Chief Administrative Officer,
re: Personnel Matter (Organizational Review) be received.
2. And Further That the CAO be authorized to finalize the next steps of the
organizational realignment, for Council's consideration, at the Council meeting of
October 8, 2008.
Carried.
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Committee of the Whole Meeting Minutes -October 1, 2008
b) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Pay Equity
Audit).
Motion No. CW081001-24
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The confidential correspondence dated September 24, 2008 and confidential
verbal information presented by Robin Dunn, Chief Administrative Officer, re:
Personnel Matter (Pay Equity Audit) be received.
2. And further That, in accordance with the Pay Equity Legislation, the Nan-Union
Pay Equity Plan (Bargaining Unit Excluded) be posted appropriately for 30 days
effective immediately.
Carried.
c) Rabin Dunn, Chief Administrative Officer, re: legal Matter (Insurance Claim)
Motion No. CW081001-25
Moved by Crawford, Seconded by Evans
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer and Sang Sood, Aird & Berlin ALP, re: Legal Matter
(Insurance Claim) be received; that staff be authorized to proceed accordingly as
directed by Council; and further that this matter be brought forward to the October 8,
2008 Council meeting.
Carried.
d) Janette Teeter, Deputy Clerk, re: Personal Matter (Recreation Technical Support
Group member).
Motion No. CW081001-26
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential correspondence dated September 30, 2008
presented by Janette Teeter, Deputy Clerk, re: Personal Matter (Recreation
Technical Support Group member, Patchell) be received with regrets.
Carried.
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Committee of the Whole Meeting Minutes -October 1, 2008
e} Janette Teeter, Deputy Clerk, re: Personal Matter (Recreation Technical Support
Group member}.
Motion No. CW081001-27
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence dated October 1, 2008
presented by Mayor H.S. Hughes, re: Personal Matter (Recreation Technical Support
Group member, Tripp) be received.
Carried.
f) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793,
Line 2 North).
Motion No. GW081001-2$
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC,
Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational
Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North -
Disposition Process) be received.
Carried.
g} Jerry Ball, Director of Transportation and Environmental Services re: Property
Matter (Unopened Section, Bay Street).
Motion No. CW081001-29
Moved by Crawford, Seconded by Agnew
It is recommended that the confidential verbal information presented by Jerry Ball,
Director of Transportation and Environmental Services re: Property Matter
(Unopened Section, Bay Street} be received.
Carried.
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Committee of the Whole Meeting Minutes -October 1, 200$
h) Robin Dunn, Chief Administrative Officer, re: legal Matter (Lake Simcoe
Regional Airport).
Motion No. CW081001-30
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential verbal information and confidential
correspondence dated May 23, 2008 presented by Robin Dunn, Chief Administrative
Officer, re: Legal Matter (Lake Simcoe Regional Airport) be received.
Carried.
15. QUESTIONS FROM THE PUBIC CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. CW081001-31
Moved by Agnew, Seconded by Crawford
It is recommended that we do now adjourn at 4:53 p.m.
Carried.
a ti , ~.
Dep y Clerk, Janette Teeter
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Committee of the Whole Meeting Minutes -october 1, 2008