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09 24 2008 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Moonstone Fire Hall Wednesday, September 24, 2008 TIME: 7;00 p.m. 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Haugh Councillor Mel Coutanche Councillor Terry Allison Councillar Sandy Agnew Councillor Jahn Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of FinancelTreasurerlDeputy CAO; Doug Irwin, Director of Corporate ServiceslClerk; Andria Leigh, Director of Development Services; Tamara Obee, Human Resources Officer; Shawn Binns, Director of Recreation and Community Services; Scott Cowden, Director of Fire and Emergency Services; Jerry Ball, Director of Transportation and Engineering Services; Lisa McNiven, Manager of Engineering and Environmental Services; Hugh Murray, Manager of Operations; Gary Skelding, Chief Municipal Law Enforcement Officer; Samah Othman, Executive Assistant, Corporate Communications Specialist; Debbie Micks, Administrative Assistant; Janette Teeter, Deputy Clerk Also Present: J. Keddy, D. Rountree, John Maxwell, Robin Jones, Matthew Valk, S.T. Thomson, Jane Robinson, Ted Robinson, Don Hanney, John & Judy Zehngraff-Iversen, Julie Maisonneuve, Eleanor Simmons, Linda Murray, Michael Johnson, Nelson & Doris Meller 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C080924-1 Moved by Agnew, Seconded by Crawford Be it resolved that the following items be added to the agenda for consideration: None. Carried. 4. ADOPTION OF AGENDA Motion No. C080924-2 Moved by Allison, Seconded by Gautanche Be it resolved that the agenda for the Council meeting of Wednesday, September 24, 2008 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL. NATURE THEREOF - IN ACCORDANCE WITH THE ACT" Councillor Allison declared a conflict of interest on Item 12b-5, Planning Advisory Committee minutes, meeting held on September 22, 2008, Motion PAC080922-7, re: Proposed Zoning By-law Amendment Application 2006-ZBA-11, 1500494 Ontario Ltd. {Hans Meyer), 8976 Highway 12, South Part of l_at 1, Concession 1 (Orillia), Township of Oro-Medonte as he is a commercial tenant of the property. Councillor Allison left the table and did not participate in any discussion or vote on this item. Councillor Crawford declared a conflict of interest on Item 12a), Committee of the Whole minutes, meeting held on September 17, 2008, Motion No. CW080917-9, re: Report No. EES 2008-33, Keith Mathieson, Director of Engineering and Environmental Services re: Oro Station Community Hall Corporation -Request to Connect to Canterbury Municipal Water System and Iteml8d), By-Law No. 2008- 127, A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Oro Station Community Hall Corporation, as he is a trustee of Oro Station Community Hall Board. Councillor Crawford left the table and did not participate in any discussion or vote on this item. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting of September 10, 2008. Motion No. C080924-3 Moved by Crawford, Seconded by Agnew Be it resolved that the minutes of the Council meeting held on September 10, 2008 be adapted as printed and circulated. Carried. Page 2 Council Meeting Minutes- September 24, 20Q8 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. FD 2008-13, Scott Cowden, Director of Fire and Emergency Services, re: Report an Burl's Creek Concert. Motion No. C080924-4 Moved by Coutanche, Seconded by Allison Be it resolved that Report No. FD 2008-13, Scott Cowden, Director of Fire and Emergency Services, re: Report on Burl's Creek Concert be received for information. Carried. b) Report No. FD 2008-14, Scott Cowden, Director of Fire and Emergency Services, re: Report an Activities for the month of July, 2008. Motion No. C080924-5 Moved by Evans, Seconded by Agnew Be it resolved that Report No. FD 2008-14, Scott Cowden, Director of Fire and Emergency Services, re: Report on Activities for the month of July, 2008 be received far information. Carried. Page 3 Council Meeting Minutes- September 24, 2008 c} Shawn Binns, Director of Recreation and Community Services, memorandum correspondence dated September 18, 2008 re: Corporate Visual Identity. Motion No. C08Q924-6 Moved by Evans, Seconded by Crawford Be it resolved that 1. The memorandum correspondence dated September 18, 2008 from Shawn Binns, Director of Recreation and Gommunity Services, re: Corporate Visual Identity be received. 2. That the draft logo, Option G, as outlined in Report No. RC 2008-19 be approved. 3. And Further That a media release be prepared to communicate Council's decision. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on September 17, 2008. Councillor Crawford declared a conflict of interest on Item 12a, Committee of the Whole minutes, meeting held on September 17, 2008, Motion No. CW080917-9, re: Report Na. EES 2008-33, Keith Mathieson, Director of Engineering and Environmental Services re: Oro Station Community Hall Corporation -Request to Connect to Canterbury Municipal Water System as he is a trustee of Oro Station Community Hall Board. Councillor Crawford left the table and did not participate in any discussion or vote on this item. Motion No. C080924-7 Moved by Coutanche, Seconded by Allison Be it resolved that the minutes of the Committee of the Whole Meeting held on September 17, 2008 be received and further that the recommendations therein be adopted with the exception of Motion No. CW080917-9, Report No. EES 2008-33, Keith Mathieson, Director of Engineering and Environmental Services re: Ora Station Community Hall Corporation -Request to Connect to Canterbury Municipal Water System to be voted on separately. Carried. Page 4 Council Meeting Minutes- September 24, 2008 Motion No. 0080924-$ Maned by Evans, Seconded by Agnew Be it resolved that 1. Report No. EES 2008-33, Keith Mathieson, Director of Engineering and Environmental Services re: Ora Station Community Nall Corporation -Request to Connect to Canterbury Municipal Water System be received and adopted. 2. That the Township of Oro-Medante enter into a Water Service Connection Agreement with the Ora Station Community Hall Corporation for 31 Ridge Road East, Concession $, Part t_at 24. 3. That the Clerk prepare a By-law for Council's consideration. 4. And Further That the Board of Directors for the Oro Station Community Hall Corporation be notified of Council's decision. Carried. b) Planning Advisory Committee minutes, meeting held an September 22, 2008 [to be distributed at the meeting]. Motion No. 0080924-9 Moved by Allison, Seconded by Coutanche Be it resolved that the draft minutes of the Planning Advisory Committee meeting held on September 22, 2008 be received. Carried. Motion No. 0080924-10 Moved by Crawford, Seconded by Evans Be it resolved that 1. Official Plan and Zoning By-law Amendment Applications 2008-OPA-01 and 2008-ZBA-06, 1698165 Ontario Inc. (Ossom Enterprises Inc.), Part of Lot 20, Concession 7, (Oro), Township of Oro-Medonte that would serve to redesignate the subject lands from "Highway 11 Special Policy Area" to "Commercial" on Schedule A of the Official Plan, and to rezone lands from General Commercial Exception (GC*32} Zone to General Commercial (GC) Zone on Schedule A10 of Zoning By-law 97-95, be approved. 2. That the Zoning By-law be subject to a Holding (H) Zone, removal of which shall only be done after an appropriate Site Plan Agreement has been entered into. 3. That the Clerk bring forward the appropriate by-laws for Council's consideration. 4. And Further That the applicant be advised of Council's decision. Carried. Page 5 Council Meeting Minutes- September 24, 2008 Motion No. C080924-11 Moved by Allison, Seconded by Coutanche Be it resolved that Plan of Subdivision Application 2007-SUB-01 and Zoning By- law Amendment Application 2007-ZBA-03, Stonehedge Holdings Inc., West Part of Lot 21, Concession 14 (Oro), Township of Oro-Medonte, proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. Motion No. CO$0924-12 Moved by Evans, Seconded by Agnew Be it resolved that 1. Zoning By-law Amendment Application 2006-ZBA-04, Jim and Kimberley Drury, West Part of Lot 11, Concession 5, (Oro), Township of Oro-Medonte that would rezone lands from the AgriculturallRural (AIRU) Zone to the Residential One (R1) Zone on Schedule A12 of Zoning By-law 97-95, be approved. 2. That the Zoning By-law be subject to a Holding (H) Zane, removal of which shall only be done after an appropriate Subdivision Agreement has been entered into. 3. That Draft Plan Approval to the lands proposed to be subdivided by Jim and Kimberley Drury and the draft plan conditions set out in Attachment #2 to Report DS 2008-063 be granted. 4. That cash-in-lieu of parkland as part of the subdivision approval process be accepted. 5. That the Clerk bring forward the appropriate by-laws for Council's consideration. 6. And Further That the applicant be advised of Council's decision. Carried. Page 6 Council Meeting Minutes- September 24, 2008 Councillor Allison declared a conflict of interest on Item 12b-5, Planning Advisory Committee minutes, meeting held on September 22, 2008, Motion PAC080922-7, re: Proposed Zoning By-law Amendment Application 2006-ZBA-11, 1500494 Ontario Ltd. (Hans Meyer), 8976 Highway 12, South Part of Lot 1, Concession 1 (CJrillia), Township of ©ro-Medonte as he is a commercial tenant of the property. Councillor Allison left the table and did not participate in any discussion or vote on this item. Motion No. C080924-13 Moved by Coutanche, Seconded by Hough Be it resolved that 1. Zoning By-law Amendment Application 2006-ZBA-11, (1500494 Ontario Inc. Hans Meyer} South Part of Lot 1, Concession 1 (Orillia}, $976 Highway 12, Township of (Jra-Medonte be approved, as proposed, with the exception that the requested contractor's yard not be a permitted use on the subject lands, however the applicant be provided, in accordance with Section 5.3 - Accessory Outdoor Storage, the ability to stare his commercial equipment on site. 2. That the Clerk bring forward the appropriate by-law for Council's consideration. 3. And Further That the applicant be advised of Council's decision. Carried. Motion No. C08Q924-14 Moved by Crawford, Seconded by Agnew Be it resolved that 1. Report No. DS 2008-044, Glenn White, Senior Planner, re: Planning Advisory Committee Mandate -procedural options be received and adopted. 2. That Council amends the mandate of the Planning Advisory Committee to remove "ta make recommendations to Council with respect to Planning matters." 3. That Council delegates the authority to staff to schedule statutory public meetings as required under the Planning Act for all development applications. 4. That the Clerk bring forward the appropriate By-law for Council's consideration. 5. And Further That the Planning Advisory Committee be advised of Council's decision. Defeated. Page 7 Council Meeting Minutes- September 24, 2008 Motion No. C08U924-15 Moved by Coutanche, Seconded by Allison Be it resolved that 1. Council support the direction for the Planning Advisory Committee in accordance with their current mandate to enhance their focus on the policy formulation and implementation functions, on broader planning matters, and the streamlining of the development application review process. 2. That Official Plan Amendment applications be provided to Planning Advisory Committee for their advice to Council in regard to their policy implementation function. 3. That Council delegates the authority to staff to schedule statutory public meetings as required under the Planning Act for all applications. 4. And Further That the Clerk bring forward the appropriate By-law for Council's consideration. Carried. c) Committee of Adjustment minutes, meeting held on September 18, 2008. Motion No. CQ80924-16 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Committee of Adjustment meeting held on September 18, 2008 be received. Carried. d) Oro-Medonte Environmental Group Advisors (OMEGA) minutes, meeting held on September 18, 2008. Motion No. C080924-17 Moved by Allison, Seconded by Coutanche Be it resolved that the draft minutes of the Oro-Medonte Environmental Group Advisors (OMEGA) meeting held on September 18, 2008 be received. Carried. Page 8 Council Meeting Minutes- September 24, 200$ Motion No. C080924-18 Moved by Agnew, Seconded by Evans Be it resolved that the Township endorses the principle of a program for school children that will instill practices to encourage environmentally friendly citizens for life. Carried. Motion No. CO$0924-19 Moved by Coutanche, Seconded by Allison Be it resolved that the following guidelines be approved far Working Group recommendations proceeding to Council without first being heard at a meeting of OMEGA: 1. Information will be e-mailed or faxed to OMEGA members far their consideration; 2. OMEGA members can provide their input via e-mail or fax; 3. OMEGA members will advise by e-mail or fax, to the Township Clerk, whether or not they concur with the recommendations of the Working Group; 4. That in order for a Working Group item to proceed to Council for their information, without first being heard at a regular OMEGA meeting, a total of ane half plus one of the total OMEGA membership must agree to the Working Group recommendation by e-mail or fax. Carried. Motion No. C080924-20 Moved by Agnew, Seconded by Crawford Be it resolved that Oro-Medonte Council be requested to discourage people from driving on lakes within the Township by not facilitating parking {i.e. not plowing the ice) in order to prevent automotive contaminants from finding their way into the lake. Carried. Motion No. C080924-21 Moved by Allison, Seconded by Coutanche Be it resolved that the Township proceed with the production and distribution of the "Protecting Your Water & Shoreline Property" brochure. Carried. Page 9 Council Meeting Minutes- September 24, 2008 13. CONSENT AGENDA: a) Sue Dale, Director, Communications and Community Relations, The Children's Aid Society of the County of Simcoe re: Proclamation Request, October 19-25, 2008, "Canadian Foster Family Week". Staff Recommendation: Receipt, Proclaim and Post on Township's Website. b) Midland Public Library Board minutes, meeting held on June 12, 2008. Staff Recommendation: Receipt. c) Midland Public Library, Special Building CommitteelBoard minutes, meeting held on August 5, 2008. Staff Recommendation: Receipt. d) Nottawasaga Valley Conservation Authority Board minutes, meeting held on August 22, 2008. Staff Recommendation: Receipt. e) Dalton McGuinty, Premier, correspondence dated September 16, 2008 re: License of Zenn Cars in Ontario. Staff Recommendation: Receipt. Motion No. CO$0924-22 Moved by Crawford, Seconded by Agnew Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Sue Dale, Director, Communications and Community Relations, The Children's Aid Society of the County of Simcoe re: Proclamation Request, October 19-25, 200$, "Canadian Foster Family Week". Received, Proclaimed and Posted on Township's Website. b) Midland Public Library Board minutes, meeting held on June 12, 2008. Received. c) Midland Public Library, Special Building CommitteelBoard minutes, meeting held on August 5, 200$. Received. d) Nottawasaga Valley Conservation Authority Board minutes, meeting held on August 22, 2008. Received. e) Dalton McGuinty, Premier, correspondence dated September 16, 2008 re: License of Zenn Cars in Ontario. Received. Carried. Page 10 Council Meeting Minutes- September 24, 2008 14. COMMUNICATIONS: a) Catherine Lindegaard, Wolf Steel Ltd., Napoleon Fireplaces & Grills, correspondence dated September 9, 2008 re: Request for Installation of Speed Limit Signs on Napoleon Road, Township of Oro-Medonte. Motion No. C080924-23 Moved by Coutanehe, Seconded by Allison Be it resolved that the correspondence dated September 9, 2008 from Catherine Lindegaard, Wolf Steel Ltd., Napoleon Fireplaces & Grills, re: Request for Installation of Speed Limit Signs on Napoleon Road, Township of Oro-Medonte be received and referred to staff for a report. Carried. 15. NOTICE OF MOTIONS: None. 16.MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17.IN-CAMERA ITEMS: None. Paget t Council Meeting Minutes- September 24, 2408 18. BY-LAWS: a} By-Law No. 2008-122 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Lazeron Homes Inc. described as lands as follows: Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844 Being all of PIN 58560-0016 (LT) Lakeshore Road East Roll # 4346-010-010-01800 Township of Oro-Medonte, County of Simcoe. Motion No. C080924-24 Moved by Evans, Seconded by Agnew Be it resolved that a By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Lazeron Homes Inc. described as lands as follows: Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844 Being all of PIN 58560-0016 (LT) Lakeshore Road East Roll # 4346-010-010-01800 Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-Law No. 2008-122. Carried. That By-Law No. 2008-122 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By-Law No. 2008-123 Being a By-law to remove the Holding symbol applying to lands located at Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844, Being all of PIN 58560- 0016 (LT}, Lakeshore Road East Roll # 4346-010-010- 01800 (Lazeron Homes Inc.). Motion No. C080924-25 Moved by Allison, Seconded by Coutanche Be it resolved that a By-law to remove the Holding symbol applying to lands located at Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844, Being all of PIN 58560-0016 (LT), Lakeshore Road East Roll # 4346-010-010-01800 (Lazeron Homes Inc.) be introduced and read a first and second time and numbered By-Law No. 200$- 123. Carried. That By-Law No. 2008-123 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 Council Meeting Minutes- September 24, 2008 c) By-Law No. 2008-126 Being a By-law to Appoint a Chief Municipal Law Enforcement Officer. Motion No. C080924-26 Moved by Evans, Seconded by Crawford Be it resolved that a By-law to Appoint a Chief Municipal Law Enforcement Officer be introduced and read a first and second time and numbered By-Law No. 2008- 126. Carried. That By-Law No. 2008-126 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. d) By-Law No. 2008-127 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Oro Station Community Hall Corporation Councillor Crawford declared a conflict of interest on ItemlBd) By-Law No. 2008- 127, A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Oro Station Community Hall Corporation, as he is a trustee of Oro Station Community Hall Board. Councillor Crawford left the table and did not participate in any discussion or vote on this item. Motion No. CO$0924-27 Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Ora-Medonte and Oro Station Community Hall Corporation be introduced and read a first and second time and numbered By-Law No. 2008-127. Carried. That By-Law No. 2008-127 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 Council Meeting Minutes- September 24, 2008 19. CONFIRMATION BY-LAW NO. 2008-124 Motion No. C080924-28 Moved by Crawford, Seconded by Evans Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, September 24, 2008 be introduced and read a first and second time and numbered By-Law No. 2008-124. Carried. That By-Law No. 2008-124 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT Motion No. 0080924-29 Moved by Allison, Seconded by Cautanche Be it resolved that we do now adjourn at 8:25 p.m. Carried. ~, ' o. -- CI k, J. Dougl~s~lrwin _..~ Page 14 Council Meeting Minutes- September 24, 2008