10 02 2008 Rec Tech AgendaTOWNSHIP OF ORO-MEDONTE
RECREATION TECHNICAL- SUPPORT GROUP AGENDA
ROBINSON ROOM
DATE: THURSDAY, OCTOBER 2, 2008 TIME: 7:00 p.m.
1. ADOPTION OF THE AGENDA
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
3. ADOPTION OF MINUTES OF SEPTEMBER 4, 2008
4. DEPUTATIONS
None.
5. COMMUNICATIONS
a} Councillor Coutanche, re: Action Items from September 4, 2008 meeting.
b) Councillor Coutanche, re: Member Updates.
c) Shawn Binns, re: Buffalo Springs Subdivision Draft Park Plans.
d} Shawn Binns, re: Draft Recreation and Community Services Logo [to be distributed at
meeting].
e) Shawn Binns, re: Search Conference Debrief.
6. SUB-COMMITTEE UPDATES
a) Sports Groups Committee.
7. ANNOUNCEMENTS
8. ADJOURNMENT
S
t . x
I - ~ ~
I p
I ,
~ tai ~ ' .
~' ~ 200
~riJl~~ig~` ' : ~~~~"'
TOWNSHIP OF ORO-MEDONTE
RECREATION TECHNICAL SUPPORT GROUP
MEETING MINUTES
Robinson Room
Thursday, September 4, 2008 TIME: 7`:06 p.m.
Present: Ted Duncan Phillip Patchell
Reta Regelink Carolyn Tripp
CouncillStaff Mayor H.S. Hughes Councillor Mel Goutanche
Present: Councillor John Crawford Marie Brissette, Committee Coordinator
Shawn Binns, Director of Recreation and Community Services
Regrets: Kelly Meyers
Also Present: Julie Cloutier, Phil McGee, Michelle O'Sullivan, Ann Budge
Councillor Coutanche assumed the chair and called the meeting to order.
1. ADOPTION OF THE AGENDA
Motion No. RTSG080904.1
Moved by Tripp, Seconded by Patchell
It is recommended that the agenda for the Recreation Technical Support Group meeting of
Thursday, September 4, 2008 be received and adopted.
Carried.
2. DISC<_OSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
None.
3. ADOPTION OF MINUTES OF JUNE 12, 2008.
Motion No. RTSG080904-2
Moved by Regelink, Seconded by Tripp
It is recommended that the minutes of the Recreation Technical Support Group meeting held
on June 12, 2008 be adopted as printed and circulated.
Carried.
4. DEPUTATIONS
a} Julie Cloutier, Project Coordinator, Simcae Muskoka District Health Unit, re: Good far
Life.
Ms. Cloutier reviewed the programs available and various committees and partnerships in
place and provided brochures and a handout of her power paint presentation.
Motion No. RTSGO$0904-3
Maned by Patchell, Seconded by Duncan
It is recommended that the verbal information presented by Julie Clautier, Simeae Muskoka
District Health Unit re: Goad far Life, be received.
Carried.
b} Phil McGee, re: Indian Park Association Trail Committee.
Mr. McGee and Ms. O'Sullivan reviewed the trail systems within the Indian Park Association
lands and provided maps of the IPA lands.
Motion No. RTSG080904-4
Moved by Duncan, Seconded by Patchell
it is recommended that the verbal information presented by Phil McGee and Michelle
O'Sullivan re: Indian Park Trail Committee, be received.
Carried.
5. COMMUNICATIONS
a} Councillor Coutanche, re: Action Items from June 12, 2008 meeting.
Updates were provided by staff and committee members on the various items listed.
Motion No. RTSG480944-5
Moved by Duncan, Seconded by Patchell
It is recommended that the verbal information presented by Councillor Coutanche re: Action
Items from June 12, 2008 Recreation Technical Support Group meeting, be received.
Carried.
Recreation Technical Support Group
Minutes of September 4, 20Q8
2
b} Councillor Coutanche, re: "Everybody Gets to Play„
The Committee discussed the potential fora "Fee Assistance Policy'"
Motion No. RTSGO$0904-6
Moved by Patchell, Seconded by Duncan
It is recommended that the verbal information presented by Councillor Coutanche re;
"Everybody Gets to Play", be received.
Carried.
c} Shawn Binns, re: Facility Master Plan Update.
Mr. Binns provided an update an the facility condition audit and noted that surveys were
provided to various user groups in order to generate comments and input into the Master
Plan. A Public Meeting was set for Tuesday, September 23, 2008 at 7:00 p.m. at the
Warminster Elementary School.
Motion No. RTSG080904-7
Moved by Tripp, Seconded by Patchell
It is recommended that the verbal information presented by Shawn Binns, Director of
Recreation and Community Services re: Facility Master Plan Update, be received.
Carried.
d} Shawn Binns, re: Recreation and Community Services Department Organizational
Realignment.
Mr. Binns provided an overview of the realignment and responsibilities of the department.
Motion No. RTSGO$0904-$
Moved by Duncan, Seconded by Tripp
It is recommended that the verbal information presented by Shawn Binns, Director of
Recreation and Community Services re: Recreation and Community Services Department
Organizational Realignment, be received.
Carried.
Recreation Technical Support Group
Minutes of September 4, 2008
3
_~
e) Shawn Binns, re: Capital Projects Update.
Mr. Binns noted that the Grand C}pening for the Sweetwater Park is scheduled for
September 20, 2008 at 1 p.m. An update on the ongoing projects at the Ravines of (Jro-
Medonte, Shelswell Park, Memorial Park, Line 4 Park and Sweetwater Park was provided.
Motion No. RTSG080904-9
Moved by Tripp, Seconded by Regelink
It is recommended that the verbal information presented by Shawn Binns, Director of
Recreation and Community Services re: Capital Projects Update, be received.
Carried.
6. SUB-COMMITTEE UPDATES
a) Sports Groups Committee.
The sub-committee is to reconvene in the fall.
7. ANNOUNCEMENTS
The Master Plan Public Meeting, Grand Opening of Sweetwater Park and Oro Moraine Day
at the Oro World's Fair will be advertised.
8. ADJOURNMENT
Motion No, RTSG080904-10
Moved by Regelink, Seconded by Patchell
It is recommended that we do now adjourn at 9:06 p.m.
Carried.
Recreation Technical Support Graup
Minutes of September 4, 2008
4
Action Items from the Sep 4-08 meeting of the Rec-Tech Advisory Group
(Vote: Please be prepared to report back to the Rec-Tech Group at our next meeting.
# What is to be accam fished 8 Date
1 Obtain an electronic copy of the Good For Life presentation Marie Soon
A enda Item 4a.
2 Meet with the Director of Development Services to the discuss Mel Oct 2
options of the IPA and the Township controls -with the intent of
maintainin some of the hikin 1 bikin trails in Phase 1 & 2.
3 Brin forward a "Fee Assistance Polic Shawn Future
4 Send info re the Sept 23 (Warminster} Facilities Planning Session All Done
to ke contacts
5 Translate some of the recommendations of the Simcoe County Shawn Future
Active Transportation Committee into recommendations for
council
6 (From Jun 12-08): Integrate with, and nurture, the Moonstone Phillip Oct 2
Recreatian Committee. The Committee could use new (young}
blood.
7 jFrom Jun 12-08}: The Sports Group Working Group (Ted D} Ted Oct 2
determine the required process far acquiring Trillium Grants and &
work toward obtainin one. Shawn
Status of Action Items from the Jun 12-d8 Rec-Tech Advisory Group Meeting
# What is to be accom lisped B Status
1 Bring forward Motion 2008-01 to Council, in support of the Shawn done
Strate is Facilities Plan
2 Recommend to Council that the O-M Website be Marie MB with Harold
im roved to include ma links for trails, etc. D / no roblem
3 Install a sign at the SWEETWATER PARK site, to inform Shawn done
the community about this MAJOR PARK project. Include
contact info for the needed volunteers.
4 Inform the Sugarbush Terry Fox Event people {Lola Mel done
Pickard ++} about the progress of the Sweetwater Park
Pro'ect and solicit their artici ation
5 Integrate with, and nurture, the Moonstone Recreation Phillip Not yet 1 meet
Committee. The Committee could use new oun blood. with Rick Yule
6 Evaluate the USE OF SCHOOL FACILITIES for Shawn Done
communit recreation needs in Moonstone.
7 The Sports Group Working Group (Ted D} determine the Ted In progress
required process for acquiring Trillium Grants and work & with Julie G
toward obtainin one. Shawn
8 Check out the participant insurance requirement far Shawn Policy needed
Sports Groups and individuals participating in Township &
sponsored activities -and ensure that the Township is Ted
ode uatel insured