09 17 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, September 1], 2008 TIME: 9:05 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Regrets: Councillor Dwight Evans
Staff Present: Rabin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
ServiceslClerk; Tamara Obee, Human Resources Officer; Jerry Ball,
Public Works Superintendent, Shawn Binns, Director of Recreation
and Community Services; Keith Mathiesan, Director of Engineering
and Environmental Services; Andria Leigh, Director of Development
Services; Hugh Murray, Manager of Operations Gary Skelding,
Chief Municipal Law Official, Ryan 1/anderburg, Planner, Mike Kelly,
Deputy Treasurer, Ryan Johnston, Operator 1
Also Present: None.
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW080917-1
Moved by Allison, Seconded by Coutanche
It is recommended that the following items be added to the agenda for consideration:
8. FINANCE AND ADMINISTRATION:
b} Robin Dunn, Chief Administrative Officer, verbal, re: Township Participation, Co-
op Program through Georgian College.
14. IN-CAMERA:
c) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793,
Line 2 North).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. GW080917-2
Moved by Agnew, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, September 17, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Crawford declared a conflict of interest on Item 10a), Report No. EES
2008-33, Keith Mathieson, Director of Engineering and Environmental Services re:
Oro Station Community Hall Corporation -Request to Connect to Canterbury
Municipal Water System as he is a Trustee of the Oro Station Community Hall Board.
Councillor Crawford left the room and did not participate in any discussion or vote on
this item.
Mayor H.S. Hughes declared a conflict of interest on Item 13a), Report No. RC 2008-
25, Shawn Binns, Director of Recreation and Community Services re: Request for
GrantlSubsidy, Ora District [-ions Club as he is an Associate Member of the Oro
District Lians Club. Mayor H.S. Hughes left the room and did not participate in any
discussion or vote on this item.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Lake Simcoe Regional Airport minutes, meeting held on June 19, 2008.
Staff Recommendation: Receipt.
b) Donna Cansfield, Minister of Natural Resources, correspondence dated
September 5, 2008 re: Strategy for Preventing and Managing Human-Wildlife
Conflicts in Ontario and Strategy for Preventing and Managing Human-Deer
Conflicts in Southern Ontario.
Staff Recommendation: Receipt.
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Committee of the Whole Meeting Minutes -September 17, 2008
5. CC}NSENT AGENDA: {Cont'd)
Motion No. CW084977-3
Moved by Coutanche, Seconded by Allison
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a) Lake Simcoe Regional Airport minutes, meeting held an June 19, 2008.
Received.
b) Donna Cansfield, Minister of Natural Resources, correspondence dated
September 5, 2008 re: Strategy far Preventing and Managing Human-Wildlife
Conflicts in Ontario and Strategy for Preventing and Managing Human-Deer
Conflicts in Southern Ontario.
Received.
Carried.
6. Ct?MMUNICATIflNS:
a) Doug Shelswell, correspondence dated September 7, 2008 re: Line 13 N
between 15116 Sideroad and Old Barrie Road.
Motion No. CW080917-4 (Amendment)
Moved by Coutanche, Seconded by Allison
It is recommended that the motion with respect to the correspondence dated
September 7, 2008 from Doug Shelswell, re: Line 13 N between 15!16 Sideroad and
Old Barrie Road be amended to replace "That the landowner be responsible for all
costs associated with rectifying the drainage issues on the subject lands" with "That
staff investigate possible options to deal with the drainage issues on the subject
lands and report back to Gouncil."
Garried.
Motion No. CWQ80917-5
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated September 7, 2008 from Doug Shelswell, re: Line 13
N between 15/16 Sideroad and Old Barrie Road be received.
2. That staff investigate possible options to deal with the drainage issues on the
subject lands and report back to Council.
3. And Further That the applicant be advised of Council's decision.
Carried As Amended.
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Committee of the Whole Meeting Minutes -September 17, 2008
7. REPORTS OF MEMBERS OF COUNCIL:
a} Councillor Allison re: correspondence dated September 8, 2008 from Toba
Offman, re: Lamont Beach Association Requests.
Motion No. CW080917-6
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The correspondence dated September 8, 2008 from Toba Offman and
presented by Councillor Allison re: Lamont Beach Association Requests be
received.
2. That the Public Works department perform the necessary tree trimming at the
intersection of Broadview and Bass Line.
3. And Further That the applicant be advised of the existing work orders and of
Gauncil's decision.
Carried.
8. FINANCE AND ADMINISTRATION:
a) Report No. TR 2008-22, Paul Gravelle, Director of FinancelTreasurerlDeputy
CAO, re: Statements of Accounts, August, 2008.
Motion No. CW080917-7
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. TR 2008-22, Paul Gravelle, Director of Finance/TreasurertDeputy
CAQ, re: Statements of Accounts, August, 2008 be received.
2. And Further That the accounts for the month of August, 2008 totalling
$2,266,270.31 be received.
Carried.
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Committee of the Whole Meeting Minutes -September 17, 200&
b) Robin Dunn, Chief Administrative Officer, verbal, re: Township Participation, Co-
op Program through Georgian College.
Motion No. GWO~Q917-8
Moved by Agnew, Seconded by Crawford
It is recommended that the verbal information presented by Robin Dunn, Chief
Administrative Officer, re: Township Participation, Co-op Program through Georgian
College be received.
Carried.
9. PUBLIC WORKS:
None.
10. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2008-33, Keith Mathieson, Director of Engineering and
Environmental Services re: Oro Station Community Hall Corporation -Request
to Connect to Canterbury Municipal Water System.
Councillor Crawford declared a conflict of interest on Item 10a), Report No. EES
2008-33, Keith Mathieson, Director of Engineering and Environmental Services re:
Oro Station Community Hall Corporation -Request to Connect to Canterbury
Municipal Water System as he is a Trustee of the Oro Station Community Hall Board.
Councillor Crawford left the roam and did not participate in any discussion or vote on
this item.
Motion No. CWQ80917-9
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. EES 2008-33, Keith Mathieson, Director of Engineering and
Environmental Services re: Oro Station Community Hall Corporation -Request
to Connect to Canterbury Municipal Water System be received and adopted.
2. That the Township of Oro-Medonte enter into a Water Service Connection
Agreement with the Oro Station Community Hall Corporation for 31 Ridge Road
East, Concession 8, Part Lot 24.
3. That the Clerk prepare a By-law for Council's consideration.
4. And Further That the Board of Directors for the Oro Station Community Hall
Corporation be notified of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -September 17, 2008
11. DEVEi_4PMENT SERVICES:
a} Report No. DS 2008-61, Andria Leigh, Director of Development Services, re: Site
Plan Agreement and Removal of Hold 2008-SPA-08 {Lazeron Homes Inc.}, Part
of Lot 25, Concession 10, Being Part 2, on Plan 51 R-35844, Being all of PIN
58560-0016 (LT}, Lakeshore Road East, RoN # 4346-010-010-01800.
Motion No. CWO$0917-10
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report Na. DS 2008-61, Andria Leigh, Director of Development Services, re: Site
Plan Agreement and Removal of Nold 2008-SPA-08 (Lazeran Homes Inc.), Part
of Lot 25, Concession 10, Being Part 2, on Plan 51 R-35844, Being all of PIN
58560-0016 (LT), Lakeshore Road East, Roll # 4346-010-010-01800 be received
and adapted.
2. That the Township of dro-Medonte enter into a Site Plan Agreement with
Lazeron Homes Inc. to permit a single detached dwelling at Lakeshore Road
East.
3. That the Clerk prepare a By-law for Council's consideration to enter into a Site
Plan Agreement with Lazeron Homes Inc.
4. That the Clerk prepare a By-law for Council's consideration to remove the
Holding Symbol from lands described as Lakeshore Road East, Part of Lot 25,
Concession 10, Being Part 2, an Plan 51 R-35844, Being all of PIN 58560-0016
(LT}.
5. And Further That the owner be notified of Council's decision.
Carried.
b) Report No. DS 2008-66, Andria Leigh, Director of Development Services, re:
Craighurst Secondary Plan, Updated Timeline.
Motion No. CW08091?-11
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. DS 2008-66, Andria Leigh, Director of Development Services, re:
Craighurst Secondary Plan, Updated Timeline be received and adapted.
2. That the timeline and process identified in the Meridian Planning Consultants
memorandum dated September 10, 2008 be approved.
3. And Further that Meridian Planning Consultants be advised to proceed
accordingly.
Carried.
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Committee of the Whole Meeting Minutes -September 17, 2408
12. EMERGENCY SERVICES:
None.
13. RECREATIQN AND CC?MMUNITY SERVICES:
a) Report No. RC 2008-25, Shawn Binns, Director of Recreation and Community
Services re: Request for Grant/Subsidy, Ora District dons Club.
Mayor H.S. Hughes declared a conflict of interest on Item 13a), Report No. RC 2008-
25, Shawn Binns, Director of Recreation and Community Services re: Request for
GrantlSubsidy, Oro District Lions Club as he is an Associate Member of the Oro
District I-ions Club. Mayor H.S. Hughes left the room and did not participate in any
discussion or vote on this item.
Deputy Mayor Ralph Hough assumed the Chair.
Motion No. CW080917-12
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Report No. RC 2008-25, Shawn Binns, Director of Recreation and Community
Services re: Request for GrantlSubsidy, Oro District dons Club be received and
adopted.
2. That the Oro District Lions Club be requested to submit the applicable fee of
$455.00 for the rental of Lions 1 and 2 Baseball Diamonds on September 27,
2008.
3. And Further That the applicant be advised of Council's decision.
Defeated.
Mayor H.S. Hughes assumed the Chair.
14. IN-CAMERA:
Motion No. CW080917-13
Moved by Coutanche, Seconded by Hough
It is recommended that we do now go In-Camera at 10:41 a.m. to discuss Personnel
and Property Matters.
Carried.
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Committee of the Whole Meeting Minutes -September 17, 2008
Motion No. CW080917-14
Moved by Crawford, Seconded by Agnew
It is recommended that we do now Rise and Report from In-Camera at 12:51 p.m.
Carried.
a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organizational
Review}.
Motion No. CW080917-15
Moved by Nough, Seconded by Coutanehe
It is recommended that
1. Confidential Report No. CAO 2008-10, Robin Dunn, Chief Administrative Officer
re: Personnel Matter (Organizational Review) be received and adopted.
2. That, effective immediately, the Public Works Department and the Engineering
and Environmental Services Department be merged to form the Transportation &
Environmental Services Department.
3. That the Chief Administrative Officer continue with the reorganization
implementation and complete the required staffing adjustments as outlined in
Confidential Report No. CAO 2008-10.
4. That the Public Works Superintendent assume the rate of Director of
Transportation and Environmental Services.
5. That the position of Public Works Superintendent be declared redundant and
removed from the Township's Organizational Chart
6. And Further That staff and the public be advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -September 17, 2008
b) Robin Dunn, Chief Administrative Officer, re: Property Matter (TRY Recycling).
Motion No. GW080917-16
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The confidential memorandum correspondence dated September 16, 2Q08 and
presented by Robin Dunn, Chief Administrative Officer and Andria Leigh, Director
of Development Services re: Property Matter (TRY Recycling) be received and
adopted.
2. That the Township proceed to engage professional consultants to prepare the
required technical reports (including traffic impact assessment, stormwater
management report, functional servicing report, and site plan) necessary to
support the Official Plan and Zoning By-law Amendment applications;
3. That staff continue to work with the proponent in conjunction with the Director of
Transportation and Environmental Services to prepare an appropriate site plan
including the land area required for the Try Recycling operation;
4. That all casts for the required studies and the Certificate of Approval application
be negotiated with the proponent (Try Recycling) and brought back for Council's
consideration;
5. That staff proceed to determine the process, timing, and costs of a potential MNR
license amendment;
6. That a site visit be ca-ordinated for staff and members of Council of the TRY
Recycling (London) facility.
7. And That Try Recycling be advised accordingly.
Carried.
c) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793,
Line 2 North).
Motion No. CW080917-17
Moved by Coutanche, Seconded by Hough
It is recommended that the confidential correspondence presented by Robin Dunn,
Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC,
Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational
Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North) be
received.
Carried.
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Committee of the Whole Meeting Minutes -September 17, 2008
15. QUESTIONS FROM THE PUBLIC C<rARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. CW080917-18
Moved by Grawford, Seconded by Agnew
It is recommended that we do now adjourn at 12:57 p.m.
Garried.
Mayor, .S. ughes
r
. ,
Ck, J. Dog Irwin
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Gammittee of the Whole Meeting Minutes -September 17, 2008