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09 24 2008 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA MOONSTONE FIRE HALL 566$ LINE 7 NORTH, MOONSTONE DATE: WEDNESDAY, SEPTEMBER 24, 200$ TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPL.ATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting of September 10, 2008. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUB<.IC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. FD 2008-13, Scott Cowden, Director of Fire and Emergency Services, re: Report on Burl's Creek Concert. b) Report No. FD 2008-14, Scott Cowden, Director of Fire and Emergency Services, re: Report on Activities for the month of July, 2008. c) Shawn Binns, Director of Recreation and Community Services, memorandum correspondence dated September 18, 2008 re: Corporate Visual Identity. 11. REPORTS OF MEMBERS OF COUNCI<_: None. 12. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on September 17, 2008. b) Planning Advisory Committee minutes, meeting held on September 22, 2008 [to be distributed at the meeting]. c) Committee of Adjustment minutes, meeting held on September 18, 2008. d) ©ro-Medonte Environmental Group Advisors (QMEGA} minutes, meeting held on September 18, 2008. 13. CONSENT AGENDA: a) Sue Dale, Director, Communications and Community Relations, The Children's Aid Society of the County of Simcoe re: Proclamation Request, October 19-25, 2008, "Canadian Foster Family Week". Staff Recommendation: Receipt, Proclaim and Post on Township's Website. b) Midland Public Library Board minutes, meeting held on June 12, 2008. Staff Recommendation: Receipt. c) Midland Public Library, Special Building Committee/Board minutes, meeting held on August 5, 2008. Staff Recommendation: Receipt. d} Nottawasaga Valley Conservation Authority Board minutes, meeting held on August 22, 2008. Staff Recommendation: Receipt. e} Dalton McGuinty, Premier, correspondence dated September 16, 2008 re: License of Zenn Cars in Ontario. Staff Recommendation: Receipt. 14. COMMUNICATIONS: a) Catherine ~indegaard, Wolf Steel Ltd., Napoleon Fireplaces & Grills, correspondence dated September 9, 2008 re: Request for Installation of Speed Limit Signs on Napoleon Road, Township of Oro-Medonte. 15. NOTICE OF MOTIONS: None. 16.MOTIONS FOR WNICH NOTICE HAS BEEN GIVEN: None. 17.IN-CAMERA ITEMS: None. 1$. BY-LAWS: a) By-Law No. 2008-122 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro- Medonte and Lazeron Homes Inc. described as lands as follows: Part of Lat 25, Concession 10, Being Part 2, on PLAN 51 R-35844 Being all of PIN 58560-0016 (LT) Lakeshore Road East Roll # 4346-010-010-01800 Township of Oro-Medonte, County of Simcoe. b) By-Law No. 2008-123 Being a By-law to remove the Holding symbol applying to lands located at Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844, Being all of PIN 58560-0016 (LT), Lakeshore Road East Roll # 4346-010-010-01800 (Lazeron Homes Inc.). c) By-Law No. 2008-126 Being a By-law to Appoint a Chief Municipal Law Enforcement Officer. d) By-Law No. 2008-127 A By-law to Enter into a Water Service Gonnection Agreement between The Corporation of the Township of Oro-Medonte and Oro Station Community Hall Corporation 19. CONFIRMATION BY-LAW NO. 200$-124 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT TOWNSHIP OF ORO-MEBONTE REPORT ~, Report No. FD-2008-13 To: Township Council Prepared By: S. Cowden, Director Meeting Date: September 24 2008 Subject: Motion # Report on Burl's Creek Roll #: Concert R.M.S. File #: RECQMMENDATION{S}: Requires Action For Information 4n1yCX It is recommended that: 1. This report be received for information; BACKGRt?UND: After six months of meetings and preparations, the first large-scale concert at Burl's Creek event Park occurred on August 3rd The projected attendance for the concert was 30,000 people in attendance, including the placement of 2,000 camp sites on property on the opposite side of Line 8 South. The Concert weekend was marked by good weather, which seemed almost unusual in a year of high levels of precipitation and unsettled weather patterns in the area. Prior to the event date, all buildings and temporary installations at the Park were inspected for compliance with fire safety regulations. Some issues were identified, but all were addressed in advance of the concert. The number of projected ticket sales presents a challenge to an all-volunteer Department. There were 10,000 more people in the park during the concert than the Census population of the Township. To meet this risk, we assembled a team of fire fighters and placed them within the confines of the Park to deal with potential emergencies that can occur with this type of event. From experience, these events create the potential for fires, often related to food service and preparation as well as the potential for a high level of medical emergencies. FIRE AND EMERGENCY SERVICES DEPARTMENT September 24, 2008 Report No. FD 2008-13 Page 1 of 4 Our crew was on site from 2 p.m. to approximately 1 a.m. the following morning. An Operational Plan was written far the event to provide Fire Services staff, our Communications Provider [Barrie Fire and Emergency Services] and our partner agencies with a set of guidelines to deal with potential emergencies that might arise at an event such as this. The OPP had over ~0 Officers on site. The County Paramedic Service had 27 staff operating 8 Ambulance units plus two medical tents on site. In order to ensure communications between all the agencies and the Concert Promoter, a Joint Command Past was established in the Township Offices. This location had representatives from each service on site to facilitate quick response in the concert area as well as the surrounding environs. ANALYSIS: The concert was a near sell-out with over 27,000 ticket sales and the rental of over 1,200 campsites. From the perspective of the Fire Services, the event went pretty much according to plan. This was due, in large part, we believe, to the pre-event inspections and preparations recommended by the Department. There were no incidents of fire in the Park. As the day progressed into evening, the demand far medical services increased and our fire fighters assisted Paramedics in providing these services. On a warm, sunny day such as they experienced, these events will see heat-related illnesses related to dehydration, heat stress and heat exhaustion, over-hydration [alcohol-related], and other issues exacerbated by the stress of being outdoors all day into evening. One concert-goer went into labour and was transported to hospital. There were no fatalities. There were issues related to the layout of the park that caused people in attendance some issues and by extension put some stress on emergency workers. For example, the process to purchase food and drink that was in place involved purchasing `tickets' that were then redeemed for whichever product was desired. However, the placement of the ticket booths and the booths that were available led to lineups that appeared to have hours-long waits for ticket purchase followed by similar waits for the actual purchase of food or drink. These long waits tend to put people off these purchases and this creates an attendant problem leading to a dehydrated crowd also dealing with low blood sugar levels. This creates high demand for emergent medical services. FIRE AND EMERGENCY SERVICES DEPARTMENT September 24, 2008 Report No. FD 2008-13 Page 2 of 4 We will be actively suggesting that future events plan a more efficient method of food ~b purchase to reduce the strain on emergency services. Traffic flows into and out of the park created a number of issues. Unlike mast previous events at the park, most attendees had never been to the Park and traffic problems occurred on Nwy 11, an Ridge Rd and as far away as the 15116 sideroad as everyone tried different ways of avoiding lineups getting into the park. Motor vehicle accidents were reported an the Ridge Rd. and an Line 8 South. FINANCIAL: Costs of the on-site fire crews were charged to the event promoter. POLICIESII.EGISLATION: CONSULTATIONS CAO Stations No. 1, 2 and 4 Officers and Fire Fighters; Deputy Fire Chief; Paint to Point Communications; Barrie OPP; County of Simcoe Paramedic Services Burl's Creek Family Event Park; LiveNation Canada; Barrie Fire and Emergency Services Communications Division. ATTACHMENTS: None. CONCLUSION: From a public safety perspective, the event was a success. In speaking with our partner agencies, we did not learn of any incidents outside the norm of expectations for an outdoor concert. The crowd at this event, in part dictated by the choice of performers, was decidedly calm, making them a good choice for a first event of this type at the Park. Our Operational Plan will serve as an effective template for any future concert events at the Park. FIRE AND EMERGENCY SERVICES DEPARTMENT September 24, 2008 Report No. FD 2008-13 Page 3 of 4 Burl's Creek will be encauraged to develop a mare efficient plan for the sale of food and drink and the placement of crowd amenities such as washraam facilities. Respectfully submitted; Scott P. Cowden Director SMT Approval 1 Comments: C.A.C?. Approval 1 Comments: 4 , .~ FIRE AND EMERGENCY SERVICES DEPARTMENT September 24, 2008 Report No. FD 2008-13 Page 4 of 4 TOWNSHIP OF ORO-MEDON7-E ~ ~~ a ~ ~~ REPtaRT Report Na. FD-2008-14 To: Township Council Prepared By: S. Cowden, Director Meeting Date: September 24 2008 Subject: Motion # Report on Activities for the Roll #: month of July, 2008 R.M.S. File #: RECOMMENDATION{S): Requires Action For Information Only^X It is recommended that: 1. This report be received for information; BACKGROUND: Our volunteers responded to 41 emergencies in July, which is 2 less than in July, 2007. July was a busy month for the Dept. Items of note: On July 1, our volunteers represented the Township at Canada Day events in Hawkestone and Horseshoe valley, meeting the communities and providing information on fire safety. On July 6t", we responded to the report of aircraft crash and fire at Lake Simcoe Regional Airport. A small, single person aircraft went out of control on landing, impacting the ground near the runway. Afire resulted from the impact. The pilot did not appear to have been able to make any attempt at escape from his burning craft and the first-arriving of our volunteers were unable to extricate him. Once our apparatus were on scene, however, the fire was quickly extinguished. The scene was taken over by the Ontario Provincial Police and the Transportation Safety Board for investigative purposes. Our crews were asked to attend later in the day to assist in the extrication of the victim from the plane. Our new recruits began their training this month and attended classes at Headquarters on July 9t" 19t" and 26t", learning about the Fire Department, Protective clothing, Fire FIRE AND EMERGENCY SERVICES DEPARTMENT September 24, 2008 Report No. FD 2008-13 Page 1 of 3 fighter safety and other important topics. Their training will continue through August and September before they'll be assigned to their home stations. ~~, £. z Our responses to medical emergencies are continuing on an even, though elevated level as expected. This month, we attended 7 incidents. On July 17t", we responded to a second incident at our airport. A twin-engined plane landed on its belly. luckily, the plane was left intact with na leaks of fuel and no fire. The two occupants were unharmed. We are told that pilot error was the likely cause. On July 21 ~t, we promoted new Captains to fill some new positions. Congratulations to Captains Kent Monkman [Stn. 2], John Priedt, Devon Hutton, Jim Westfall [Stn. 3] and Patrick Tasse [Stn 5]. These people attended training sessions for Company Officer and passed a written examination to receive this promotion. Each of these Officers are also enrolled in the Company Officer program through the Ontario Fire College. On July 30t", we fought the largest fire of the year to date in a residence at 7 Diane Court in Shanty Bay. The fire, which is believed to have started in the south part of the house had already made its way into the attic before we arrived. None of the residents were home at the time that the fire was reported. Owing in part to the hot conditions that day, two of our volunteers were treated for exhaustion by EMS, but remained on scene. We requested assistance from the Ontario Fire Marshal's Office to help determine the cause of the fire. The cause of the fire is still under investigation. Our initial damage estimate is that $600,000 in damage occurred. ANALYSIS: We continue to work to bring our volunteer workforce up to the numbers required for optimal service. This month's fire is indicative of the challenges being faced by all fire departments when dealing with fire in new construction. New home construction techniques and materials are rapidly forcing us to change the way we extinguish them. Many new homes, when under heavy fire conditions, can become structurally unstable in as few as 8 minutes from the point of first flame, which creates dangerous conditions for both residents and fire fighters. The toxins released by these new materials are also a major concern for us. FINANCIAL: POLICIES/LEGISLATION: None FIRE AND EMERGENCY SERVICES DEPARTMENT September 24, 2008 Report No. FD 2008-13 Page 2 of 3 ~- CONSULTATIONS cao LSRA personnel; Deputy Fire Chief; Office of the Ontario Fire Marshal; Ontario Provincial Police, Barrie Detachment; ATTACHMENTS: Activity Report, July 2008 Monthly Incident Breakdown, July 2008 Incident counts by Station, Jan-July 2008 CONCLUSION: Respectfully submitted: ;, Scott P. Cowden Director SMT Approval /Comments: C.A.O. Approval /Comments: ;,. ~ , FIRE AND EMERGENCY SERVICES DEPARTMENT September 24, 2008 Report No. FD 2008-13 Page 3 of 3 ATTACHMENTS FOR SUBJECT: PREPARED BY: ~~ Monthly Activity Report FD Report for July 2U08 Lynn Burnes, F.D. Secretary Date Statian Time Type Location Damage 2008107101' Shanty Bay i 18:53:04 Unauthorized Controlled ~ 00027 LAKESHORE I Burnet - + - -r 2008/07!01 Harseshae 21:44:35 i Asphyxia, Respiratory i 1101 HORSESHOE Condition ~ VALLEY RD ,2008107/01 Hawkestone 11.54:43 Unauthorized Controlled 7 LAKEWOOD CT ' Burning _. -- -- --- - --- - - - - - ---- -- - - ----~ ____ ____ - --- _I 2008/07/021 Moonstone 7.58:30 Vehicle Accident 400 HY N, Line 2 North _ __ _.-- I2008/07102 Warminster ~ 11 23:08 Vehicle Accident 09992 HIGHWAY 12 l _ --__ _ _______ _ ______ -__ _ _ ~ _ _ ---- ---- _____ -__--_- __ __.___. __- ---_- _____ ~ ;2008107!03 Shanty Bay ~ 10 04:09 ~ Asphyxia, Respiratory 9 NAPOLEON RD I Condition 2008107/051 Moonstone 19:09:23 (Fire -Open Land (Light 5696 LINE 4 N ~ Ground Cover, Bush, 2008/07/05 ~ Warminster 19 51 59 Unauthorized Controlled 23 CHAMPLAIN CR 1 Burnmg___ __ ~ 1I 2008/07/06; Hawkestone 10:22:37 Fire -AIRCRAFT - 224 LINE 7 N ! $50,000.00 ~ _ _ _ Private or Business ~ $0.00. S_ 2008/07/06 Hawkestone 13:15;34 Other ~ 224 LINE 7 N ~ .Medical/Resuscitator Call _ ___ _ __ _____t _ ____ _____ __ ____ ____ __ ~ _...___ .___ __ _ , 2008/07/08 Rugby ~ 12:07:06 ~ Power Lines Down, 1365 LINE 11 N - ~- -.. I Arcing-- -. ___ _ - - - - ---- - - I 2008/07/08~ Rugby 13.09:07 Power Lines Down, 1721 LINE 10 N I Arcin~_ 12008!07/08 Shanty Bay 13.20.35 Power Lines Down 928 LINE 4 S 1 Arcing 2008!07/12~Hawkestone ! 19:48:24 ; Asphyxia, Respiratory 1055 LAKESHORE RD E ', _~ Condition ------ --- - - -------r - - - 2008/07/12 Warminster 16.25:54 ~ Vehicle Accident Highway 12, Horseshoe ~ i Valley Rd _ _ ' ___ __ _ __ ~2Q08/07/121 Warminster 23:11:16 ~ Carbon Monoxide Alarm 36 BROADVIEW AV '2008107/13 Shanty Bay ~ 17:20:26 Water Rescue 'Lakeshore Road, Line 6 South __ __ _ ____ ' ;2008/07/13 Horseshoe j 3:44:16 ~ Carbon Monoxide Alarm 1 PINE SPRING 2008!07/14 Horseshoe 21:29:49 ;Overheat -Cord, Cable 16 CATHEDRAL PINES for A !;once Electrical ~ _ RD a - -- - - ~_ .2008!07/16 Moonstone ~ 8:24:43 Fire -Forest, Standing 4591 LINE 4 N _ I Timber ~ _ --'--- '2008l07/16 Shanty Bay 14:49:38'~Carban Monoxide Alarm 30 STEELE RD ~ :2008/07/17; Hawkestone 10:41:58 Asphyxia, Respiratory 185 EIGHT MILE POINT Condition ~ RD i r ~, Date Station Time Type Location Damage 2008/07/17 Hawkestone ~ 20 52:59 Unauthorized Controlled ` 02679 LAKESHORE Burnm~ -- - - - - 200$/07/17~ Shanty Bay ~ 18:34:51 ' Other Rescue 224 LINE 7 N i 2008107/18 ~ Hawkestone f 17:10:56 Power Lines Down, ~ RIDGE RD E, Line 13 i Arcing South ~ ' ;2008107118 .Shanty Bay ~ 21:37:24 Human -Perceived 24 MARTINS CR ~ ' _ ~ _ _ _ Emergency ____. ~ ~- '2008/07/19~ Hawkestone ' 0:24:36 ~ Power Lines Down, 57 MAPLEWOOD PY I Arcin ~ 2008107/20 Rugby ' 12.01:59 Asphyxia, Respiratory 00033 CLAREMONT _ __ Condition 2008!07122 Shanty Bay 23 33 00 ~ Unauthorized Controlled C 01033 RANGE RD , Burning - - -- - '2008/07124; Horseshoe 23:03:38 Carbon Monoxide Alarm , 00025 High Vista Drive 2008/07/26; Hawkestone 15.11:05 i Unauthorized Controlled 2683 LAKESHORE RD E i Burnin --- - - - ----- -_ - - --- - ~_ _- _ __ _. _ --- -- ----- r ---- - ------~ ,2008/07/26 Shanty Bay . 15:20:56 ~ Asphyxia, Respiratory 229 LAKESHORE RD W Condition 02 08107127 Moonstone 2 .42:03 ;Unauthorized Controlled 4981 LINE 10 N -- - ~ - I- --- Burnm~ -- ~--- -- --- ~ - - 2008/07/27 Horseshoe ~ 20:47:17 ~ Vehicle Accident ~ 2472 LINE 2 N _ __ _ _ _ ' ;2008/07128 Rugby 9:45:40 Home/Residential .1481 OLD BARRIE RD E~ ~ Accident t 2008/07/29 Horseshoe ~ 19:10:23 I Human -Perceived 3224 LINE 7 N Emergency __ ~ __ _ 2008/07/29' Shanty Bay ~ 16 35 48 .Alarm Equipment - ~ 11 GEORGINA DR ~ 1 i Malfunction 2008/07/30' Shanty Bay ~ 13:54:40 ~ Commercial/Industrial 207 LINE 4 S __ _ Accident _____ _ __ I ;2008/07130 Shanty Bay 14:05:27 ;Fire -Detached Dwelling r 00007 DIANE CT $600,000.00 L' ~ ~ ~ _~o,oo_s~ 200$/07/31 Horseshoe r 22.21.21 r Vehicle Accident HORSESHOE VALLEY RD Penetan~uishene_ 2008/07/31 ' Hawkestone 18:05:38 ~ Unauthorized Controlled ' 215 MOON POINT DR Burnie ~- -- ~ - Structure and Vehicle Fire Dollar Value Lost Dollar Value Saved $650,000.00 $0.00 Medical Calls 2008 7 2007 4 lUlOllir`l7"le)t` li"ICtt~E't7!1'S taro-Medonte Fire Department 2008 2007 Year Month Galls YTD Assist Calls YTD _ ~.. 2008 7 41 342 36 43 297 ~~Par~se rYpe Cans Last Yr 01 -Fire 4 1 21 -Overheat 1 2 23 -Unauthorized Controlled Burning 8 11 31 -Alarm Equipment -Malfunction 1 1 34 -Human -Perceived Emergency 2 1 42 -Gas Leak -Propane 1 45 -Spill -Gasoline or Fuel 1 50 -Power Lines Down, Arcing 5 52 -Carbon Monoxide Alarm 4 2 61 -Vehicle Extrication 1 62 -Vehicle Accident 5 13 64 - Commercialllndustrial Accident 1 65 - HamelResidential Accident 1 67 -Water Rescue 1 69 -Other Rescue 1 71 -Asphyxia, Respiratory Condition 6 2 73 -Epileptic, Diabetic Seizure 1 80 -Guts, Abrasions 1 89 -Other MedicallResuscitator Call 1 91 -Assistance to Other Fire Department 1 96 -Call Cancelled on Raute 3 97 -Incident Not Found 1 f~riday September t~, 2(7©8 y:-t9.~39 ~1Nt (eowden) Page 7 of 1 ll7C!`~1°t~f ~C?Ut7t Period: 2008/01 Area Jncidents Cancelled Total __01 8_ . __ 8 02 15 _ 15 03 10 ' __ 10 04 9 ! 9 __ 05 12 12 O6 6 6 Tofais:i 60 60 '' Period: 200$102 Area incidents Cancelled Total __ 01 16_ _ __ 1.6 __II ___02 __ 9 __ __9 __ 03 ': 23 ' 23 04 ;•! 3 ' 3 05 __ 6 __ - 6 a 06 5 -- 5 Totals: 62 62 Period: 2008!03 Area incidents Cancelled Total 01 14 _ 14 '. i 02 14 i 14 03 9 9 _05 _ 5 5 ,' 06 1 1 TOtai5;'', 49 49 i Period: 2008/04 Area Incidents Cancelled Total _01 11 11 _' 02 7 -, __ _. _ 7 ,, __ _ 03 ',: g __ _ __ g 04 _ 3_ _ _ -3 ; _ 05 i 4 __ __ _ _ 4 I 06 _ 12 _ 12 _I ___; Totals: 45 45 Period: 2008/05 Area incidents Cancelled Total __ _ 01 9 _ 9 i --02- _ 15-- 15_ ~~ 03 9- - I -9 04 2 ' 2 -- 05 _ 7-- -7 , __ '. 06 ', 10 __ _ _ __ 10 _ , Totals: 52 52 '' e i / Oro-Medonte Fire department r=rrc7ay Septetz~ber t2, 2U08 10:31:0& titvi (cawclerrj rage t of 2 lI"IClt'~L't?t ~QUi7t Period: 2008!06 Area Incr""dents Cancelled Total 01 _ 5__ , _5__' __ 02 4 _ , 4 03 10__ 10 04 ~ _ 3 ; 05 4 4 I 06 7 7 TOtals: 33 33 Period: 2048!07 Area Incidents Cancelled Total 01 _ 12 _ 12 _, _ _ _ 02 10 __ 10 ; __ 04 4 _ 4 ___ __ _ 05 4 _ 4 __ 06 4 4 '~ Totals: 41 41 '~, _., __ __ __ 20Q8 TOtr~fS: 342 _ 342 Grand Totals: _ 342..._.. _ 342 ~~~~ ~ Oro-Med®nte Fire Department .`' ~i~ay Sept~rttber ;2, 2UOd ii) 3 t:0u ANi jcewcienj Page 2 of 2 c} Report No. RC2008-19, Shawn Binns, Manager of Recreation and Community Services, re: Corporate Visual Identity [deferred from June 25, 2008]. Motion No. CW080716-42 Moved by Evans, Seconded by Grawford It is recommended that 1. Repart No. RC2008-19, Shawn Binns, Manager of Recreation and Community Services, re: Corporate Visual Identity be received and adopted. 2. That the draft word mark and lago be approved as outlined in Report No. RC 2008-19. 3. And Further That a media release be prepared to communicate Council's decision. Defeated. Motion No. CW080716-43 Moved by Coutanche, Seconded by Agnew It is recommended that 1. The verbal information with respect to the draft word mark presented by Shawn Binns, Manager of Recreation and Community Services be received. 2. That the draft word mark be approved as outlined in Report No. RC 2408-19. 3. And Further That a media release be prepared to communicate Council's decision. Carried. Motion No. CW080716-44 Moved by Grawford, Seconded by Evans It is recammended that 1. The draft logo Options and verbal information presented by Shawn Binns, Manager of Recreation and Gommunity Services, re: Corparate Visual Identity be received. 2. That draft logo Option G be approved, in principle. 3. And Further That a media release be prepared to communicate Council's decision. Carried. Page 19 Committee of the Whole Meeting Minutes -July 16, 2048 TOWNSHIP OF ORO-MEDONTE MEMORANDUM To: Council cc: From: Shawn Binns R.M. File #: Date: September 18, 2Q08 Roll #: Subject: Corporate Visual Identity At the committee of the whole meeting of July 16, 2008 Council received Recreation and Community Services report RC2008-19 outlining a revised corporate visual identity(Attachment #1 }. Council approved the revised Township of Oro-Medonte revised word mark and approved the draft logo in principal pending solicitation of additional public comment. To solicit additional comment a full page overview of the corporate visual identity development was identified encouraging residents to provide feedback on the proposed logo. Staff received one comment only, which confirmed that the logo was representative of the Township and that it stood out better in colour. Based on the feedback that was received throughout the development of the visual identity program it is recommended that the attached draft logo be approved and that a media release be prepared to communicate Council's decision. Respectfully Submitted, - __ ~-,- ®-~- Shawn Binns Director of Recreation and Community Services ~_ ' T4WNSH/P 4F C?RO-MEQt?NTE ~_~ ~, REPt~RT r. , Report No. To; Counci! Prepared By; RC2008-i 9 Shawn Binns Meeting Date; Subject; Corporate Visual Motion # June 25, 2008 identity ~ 4, _,~ ~ ' , ~ _ `_r ~ ~ Roil #: R.M.S. F!!e #: RECQMMENDATION{S}: Requires Aetion~ X ~ For Information Only It is recommended: t. That report RC2008-19 be received and adopted 2. That the draft word mark and logo be approved as outlined in report RC200$-19 3. That a media release be prepared to communicate Council's decision BACKGROUN©: -- Since amalgamation in 1994 The Township of Oro-Medonte has been branded with two distinct identifiers; the Township word mark and corporate crest. {Attachment 1 }. Corporate branding, or a visual identity program, is defined as an exercise that creates ins#ant recognition of a corporation, product or service through the consistent appiication of visual or design elements. As a corporation the Township of Oro-Medonte is challenged with positioning and maintaining their brand in the local, provincial, national and international marketplace while promoting the presence and accessibility of its products and provision of services to the citizens of Oro-Medonte. In December of 2007 Council received and adopted Report CAO 2007-03 prepared by the CAO which outlines Strategic Directions with a focus on customer service. As part of the customer service enhancements Council authorized the re-development of the corporate visual identity. Funding of $1200 was included in the Recreation and Gommunity Services Budget. Recreation and Community Services June 25, 2008 Report No. RC2008-19 Page 1 of 4 ANAEYSIS: ..................._.. 1n beginning the process of the re-development of the Tawnship visual identity it was important to define key elements, values etc. that would be used to develop the corporate word mark and logo. The following were identified through cansultatians to capture in the identity. • Quality of Life • Environment and Unique Natural Features • Customer Service • Tourism • The Tawnship of Ora-Medonte being one Municipality • Proud Heritage and Exciting Future Both the draft ward mark and logo involved input from Council, staff, some residents, and local businesses to develop a preferred corporate image which is felt to representative of the Tawnship. A draft ward mark and toga are attached far Council's consideration {Attachment 2) Description and Characteristics of the Draft Word Mark and Logo Ward Mark • Ora-Medonte is accentuated as the focal paint of the word mark. • Proud Heritage, Exci#ing Future was kept as the municipal slogan. • Ora-Medonte is not separated by a distinct hyphen but rather joined • The ward mark can be used as a stand alone ar with the corresponding logo depending an the application Logo • Symbolic of Natural Resources and Unique Tawnship Characteristics Hills, Oro Moraine, Lakes, Recreation, Environment • Colour scheme and flaw of logo and ward mark symbolizes progression Council could also consider keeping the existing Township Crest which could also remain far utilization. Far example, while the wardmark and logo is appropriate far use in the ordinary course of the Townships business the Crest could be mare appropriately reserved far official matters. To minimize financial impact it is recommended that a phased approached be introduced to implement the corporate identity. Phase 1 {2008) - • Any new materials to be purchased include the new word mark and logo. • Tawnship Building Signs- Be replaced with new imaging. • That all electronic forms and templates be revised with new visual identity • Website Enhancements -Commence 2008 • Corporate Name Tags • Oro-Medonte Stone far Administration Office Recreation and Community Services June 25, 2008 Report No. RC2008-19 Page 2 of 4 Phase 2 - 2009 {To be reviewed in 2009 Budget Deliberations} - • Website Enhancements Township Flags • Corporate pins„ apparel, mugs, etc • Business Cards • Vehicle Stickers FINANCIAL`: Phase 1 Building Signage Administration Office {new glass plates} Oro-Medonte Community Arena Phase 2 Township Flags Vehicle Stickers Business Cards Oro-Medonte Stone Estimated Costs X1300 X900 Estimated Casts 17-33 X96.30 ea 34-66 $77.04 ea $ 30 each {laoa} $100 X6500 Note: Printed templates and forms wifl be replaced with new imaging once exiting forms are depleted. CONSUt_TATIUNS: • Council • Oro-Medonte Staff • Local Businesses • Senior Management Team ATTACHMENTS: 1. Current Word Mark, Corporate Crest 2. Proposed Draft Wordmark and Logo Recreation and Community Services June 25, 2048 Report No. RC2408-19 Page 3 of 4 CONC~USIUN: The draft corporate visual identity program portrays a progressive corporate image representative of the Township`s unique attributes, values and commitment to service excellence. The proposed branding will aid in ensuring the Township of Oro-Medonte and its products and services are represented in a modern, professional and consistent way to residents and visitors reinforcing the proud heritage and helping to shape an exciting future. Respectfully submitted: Shawn Binns Manager of Recreation and Community Services C.A.O. Comments: C.A.O. Approval: ~~ __._ Date: ~~ Recreation and Community Services June 25, 2008 Report No. RC2008-19 Page 4 of 4 ion -~ ~~.~--~C HEART OF SIMCpE COUIV'IY 19~ THE CORPORATION OF THE TOWN9SHIP Township of Oro-Medonte Logo Development: Phase 4 `~ ~ c ~ Townshi ~~ Proud Heritage, Exciting Future Township of Oro-Medonte Logo Development: Phase 4 r-fy 1' - _~~+~ * P Township of Proud Heritage, Exciting Future Dear Friend, Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Phasellus nec elit sed sem dapi- bus imperdiet. Ut libero urna, pharetra sit amet, sagittis a, pharetra ut, nisi. Duis lorem velit, euismod vitae, gravida sed, venenatis quis, nulla. Vivamus haretra. Cras vel sem. Vestibulum eu orci vitae elit gravida pellentesque. Aliqua torquent per conubia nostra, per inceptos hi John Smith quis quam. Mauris eget ligula. Duis accumsa Rrcreacion ~ Culcure I>epc. adipiscing a, tortor. Fusee vitae ante et mi bl pharetra elit eu arcu. Cras in nulla eu ligula ul /' ~~~ j.smith@oro-medonte.ri ~~rJ ' -'~ Phone: 705.133.=4567 Cras tincidunt pellentesque odio. Nu ~iYj~,/~fe~~oiz~Pi mauris sit amet ipsum ullamcorper sagittis. '''°"'"'""'~`'"""'°''""'° Fax: 7(15.987.65=43 erat sed diam. Fusce rutrum sem ac nulla. S sectetuer ipsum. Nulla varius aliquam tortor. 03'0-tt1ClI0Ylte. CC! faucibus, urna. Integer eget fells. Vivamus all purus. Suspendisse at neque. Class aptent taciti sociosqu ad litora torquent per conubia nostra, per inceptos himenaeos. Phasellus sit amet sem. Nulla consectetuer, neque sed vul- putate tincidunt, dui nisi elementum lectus, pellentesque tristique lacus libero sit amet ligula. Mauris vel massa. Aliquam enim. Suspendisse tristique consequat arcu. Aliquam erat volut- pat. Donee nibh enim, congue sit amet, eleifend nee, tristique eu, orci. Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas pede. In elementum quam quis augue. Aliquam gravida. Nullam laoreet rhoncus turpis. Integer ac sem. Vivamus ornare, neque nee interdum sollicitudin, pede libero aliquet urna, sit amet consequat erat metus id velit. Suspendisse viverra magna. Sed quis mauris. Duis malesuada magna nee est. Nulla porta, magna pretium varius vulputate, ligula eros volutpat tortor, eu luctus ligula erat vel quam. Ut nunc magna, mattis non, convallis et, posuere quis, pede. Praesent vel sem. Phasellus ornare blandit metus. Proin blandit. Praesent tempor placerat leo. Cras vehicula. Maecenas arcu. Nullam bibendum purus ac ipsum. Nullam enim fells, aliquet ut, auctor nee, porta non, nisi. Vivamus commodo, dolor sit amet tincidunt facilisis, leo elit accumsan nunc, ac ve- hicula magna libero nee enim. Aliquam tortor augue, consequat ac, posuere quis, adipiscing quis, fells. Nulla lobortis, turpis scelerisque congue commodo, turpis massa sodales enim, nee pulvinar nulla velit nec diam. Nullam non neque a nisi volutpat ornare. Duis aliquet malesuada fells. Suspendisse potenti. Morbi condimentum. Vestibulum vel ipsum. Aenean augue. Cras nee ante. Sed lacus. Vivamus lacinia molestie nibh. In facilisis, velit ut luctus rhoncus, dui est scelerisque mi, ac pharetra lectus magna in mauris. Proin sed risus. Praesent bibendum tem- pus lorem. Morbi egestas velit nec justo. Kind Regards, IC~~ -~ Township of Oro-Medonte Logo Development: Phase 4 ic~~ - ~~ Townshi PYOUd Hev~itage, Exciting Future TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2006-20110 TERM September 22, 2008, 7:04 p.m. Council Chambers Present: Council Representatives Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Public Representatives Linda Babulic Roy Hastings Mary O'Farrell-Bowers Larry Tupling Tom Kurtz Staff Present: Andria Leigh, Director of Development Services; Glenn White, Senior Planner; Steve Farquharson, Intermediate Planner; Janette Teeter, Deputy Clerk Also Present: Dennis Aiken, Adriana Steyn-Curylo, Hans Meyer, Ray & Denise Lee, Raymond Rankine, Rita Cameron, Amanda Tobin, AI Sinclair, Bill Shaw, Donna Shaw, Kris Menzies OPENING OF MEETING BY CHAIR Deputy Mayor Haugh assumed the chair and called the meeting to order. 2. ADOPTION OF THE AGENDA Motion No. PACO$0922-1 Moved by Linda Babulic, Seconded by Mary O'Farrell-Bowers It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, September 22, 2008 be received and adopted as amended to: 1) correct Item 7c), Report No. DS 200$-63, Andria Leigh's name to Glenn White's name, and 2} withdraw Item 9a}, Tom Kurtz, re: Source Water Protection Committee Update. Carried. 4 , 3. DISCLOSURE CIF PECUNIARY INTEREST AND THE GENERAL. NATURE THEREOF: - "iN ACCORDANCE WITH THE ACT" Councillor Allison declared a conflict of interest on Item 7d}, Report No. DS 200$-64, Glenn White, Senior Planner, re: Proposed Zoning By-law Amendment Application 2006-ZBA-11, 1500494 Ontario Ltd. (Hans Meyer}, $976 Highway 12, South Part of Lot 1, Concession 1 (Orillia}, Township of Oro-Medonte as he is a commercial tenant of the property. Councillor Allison left the table, moved to the audience and did not participate in any discussion or vote on this item. 4. MINUTES OF PREVIOUS MEETING -August 18, 2008. Motion No. PAC080922-2 Moved by Linda Babulic, Seconded by Mary O'Farrell-Bowers It is recommended that the minutes of the Planning Advisory Committee Meeting held on August 1$, 200$ be received and adopted. Carried. 5. DEPUTATIONS: None. 6. PUBLIC MEETINGS: a} Proposed Amendment to the Zoning By-Law, 200$-ZBA-O$, Line 9 South, Concession 10, Part of Lot 24 (Oro}, Township of Oro-Medonte, (RDR Marine}. Deputy Mayor Ralph Hough called the public meeting to order at 7:06 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2007-ZBA-O$ (RDR Marine), Part of Lot 24, Concession 10, municipally known as 551 Line 9 South, {formerly within the Township of Oro}, Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet} of the specified site on August 29, 200$ and pasted on a sign on the subject property on the same date. The following correspondence was received at the meeting: None. Planning Advisory Committee Meeting September 22, 200$, Page 2 ~~~ x F.w 6. PUBLIC MEETINGS: (Cont'd) `-~ Glenn White, Senior Planner, explained the purpose and effect of the proposed amendment The following public members offered verbal comments with respect to the proposed amendment: Rita Cameron, AI Sinclair, Raymond Rankine, Denise Lee. The Deputy Mayor advised that written submissions will be received at the Township offices until October 6, 2008. No additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:25 p.m. 7. PLANNING APPLICATIONS: a) Report No. DS 2008-57, Andria Leigh, Director of Development Services, re: Proposed Official Plan and Zoning By-Law Amendment Applications 2008-OPA-02 and 2008-ZBA-06, Ossom Enterprises Inc., 2976 Highway 11, Part of Lot 20, Concession 7, (Oro), Township of Oro-Medonte. Mo#ion No. PAC080922-3 Moved by Larry Tupling, Seconded by Ray Hastings It is recommended that 1. Report No. DS 2008-057, Andria Leigh, Director of Development Services, Re: Official Plan and Zoning By-law Amendment Applications 2008-OPA-01 and 2008- ZBA-06, 1698165 Ontario Inc. {Ossom Enterprises Inc.), Part of Lot 20, Concession 7, (Ora), Township of Oro-Medonte, be received and adapted. 2. That it is recommended to Council that Official Plan and Zoning By-law Amendment Applications 2008-OPA-01 and 2008-ZBA-06, Part of Lot 20, Concession 7, {Oro), Township of Oro-Medonte that would serve to redesignate the subject lands from "Highway 11 Special Policy Area" to "Commercial" on Schedule A of the Official Plan, and to rezone lands from General Commercial Exception {GC~32) Zone to General Commercial {GC) Zone on Schedule A10 of Zoning By-law 97-95, be approved. 3. That the Zoning By-law be subject to a Holding (H) Zone, removal of which shall only be done after an appropriate Site Plan Agreement has been entered into. Carried. Planning Advisory Committee Meeting September 22. 2008, Page 3 b} Report No. DS 200$-62, Andria Leigh, Director of Development Services, re: Proposed Plan of Subdivisian and Zoning By-Law Amendment Applications 2008-SUB-01 and 2008-ZBA-03, Stonehedge Holdings Inc., 2553 Lakeshore Raad East, West Part of Lat 21, Concession 14 (Ora), Township of Ora-Medonte. Motion No. PAC080922-4 Moved by Ray Hastings, Seconded by Larry Tupling It is recommended that 1. Report DS 2008-062, Andria Leigh, Director of Development Services, Re: Plan of Subdivisian and Zoning By-law Amendment for Stonehedge Holdings Inc., West Part of Lot 21, Cancessian 14 (Ora}, Township of Ora-Medante, be received and adapted. 2. And Further That it is recammended to Council that Plan of Subdivisian Application 2007-SUB-01 and Zoning By-law Amendment Application 2007-ZBA-03, Stonehedge Holdings Inc., West Part of Lot 21, Cancessian 14 (Ora}, Township of Oro-Medonte, proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. e) Report No. DS 2008-63, Glenn White, Senior Planner, re: Proposed Plan of Subdivision and Zoning By-Law Amendment Applications 2006-SUB-02 and 2006- ZBA-04, Jim and Kimberley Drury, 1099 Old Barrie Road West, West Part of Lot 11, Concession 5, (Oro), Township of Oro-Medonte. Motion No. PAC080922-5 Moved by Larry Tupling, Seconded by Roy Hastings It is recommended that 1. Report DS 2008-063, Glenn White, Senior Planner, re: Draft Plan of Subdivision and Zoning By-law Amendment Applications 2006-SUB-02 and 2006-ZBA-04 for Jim and Kimberley Drury, West Part of Lot 11, Concession 5, (Oro), Township of Oro-Medonte, be received and adopted. 2. That it is recommended to Council that Zoning By-law Amendment Application 2006- ZBA-04, West Part of Lot 11, Concession 5, {Ora), Township of Oro-Medonte that would rezone lands from the Agricultural/Rural (A/RU) Zone to the Residential One {R1) Zone on Schedule A12 of Zoning By-law 97-95, be approved. 3. That the Zoning By-law be subject to a Holding (H) Zone, removal of which shall only be done after an appropriate Subdivision Agreement has been entered into. 4. That Draft Plan Approval to the lands proposed to be subdivided by Jim and Kimberley Drury and the draft plan conditions set aut in Attachment #2 to Report DS 2008-063 be granted. 5. And Further That cash-in-lieu of parkland as part of the subdivision approval process be accepted. Carried. Planning Advisory Committee Meeting September 22, 2008, Page 4 d} Report Na. CtS 2008-64, Glenn White, Senior Planner, re: Proposed Zoning By-law Amendment Application 2006-ZBA-11, 15{}0494 Ontario Ltd. (Hans Meyer}, 8976 Highway 12, South Part of Lot 1, Concession 1 (Orillia}, Township of Oro-Medonte. Councillor Allison declared a conflict of interest on Item 7d), Report No. DS 2008-64, Glenn White, Senior Planner, re: Proposed Zoning By-law Amendment Application 2006-ZBA-11, 1500494 Ontario Ltd. (Hans Meyer), 8976 Highway 12, South Part of Lat 1, Concession 1 (Orillia), Township of Oro-Medonte as he is a commercial tenant of the property. Councillor Allison left the table, moved to the audience and did not participate in any discussion or vote on this item. The Committee consented to allow Hans Meyer to provide comments on this item. Motion No. PAC080922-6 {Amendment) Maned by Ray Hastings, Seconded by Larry Tupling It is recommended that the motion with respect to Report No. DS 2008-64, Glenn White, Senior Planner, re: Proposed Zoning By-law Amendment Application 2fl06-ZBA-11, 1500494 Ontario Ltd. (Hans Meyer} be amended to add after subject lands, "however the applicant be provided, in accordance with Section 5.3 -Accessary Outdoor Storage, the ability to stare his commercial equipment an site." Carried. Motion No. PAC080922-7 Maned by Ray Hastings, Seconded by Larry Tupling It is recommended that 1. Report No. DS 2008-064, Glenn White, Senior Planner, re: Zoning By-law Amendment 2006-ZBA-11 (1500494 Ontario Inc. -Hans Meyer) South Part of Lot 1, Concession 1, 8976 Highway 12 be received and adopted. 2. And Further that it is recommended to Council that Zoning By-law Amendment Application 2006-ZBA-11, South Part of Lot 1, Concession 1 (Orillia), $976 Highway 12, Township of Oro-Medonte to be approved, as proposed, with the exception that the requested contractor's yard not be a permitted use an the subject lands, however the applicant be provided, in accordance with Section 5.3 -Accessory Outdoor Storage, the ability to store his commercial equipment an site. Carried As Amended. Planning Advisory Committee Meeting September 22, 2008. Page 5 e) Report No. DS 2008-56, Andria Leigh, Director of Development Services, re: Planning Advisory Committee Mandate. Motion No. PAC080922-8 tAmendment} Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that the motion with respect to Report No. DS 2008-56, Andria Leigh, Director of Development Services, re: Planning Advisory Committee Mandate be amended to: "be received"; And Further That Item #4 which reads, "That the development application review function become the role of Council" be deleted in its entirety, Garried. Motion No. PACO$4922-9 Moved by Larry Tupling, Seconded by Roy Hastings It is recommended that 1. Report No. DS 2008-044, Glenn White, Senior Planner re: Planning Advisory Committee Mandate -procedural options be received. 2. That Report No. DS 2008-056, Andria Leigh, Director of Development Services, re: Planning Advisory Committee Mandate be received. 3. That it is recommended to Council to support the direction for the Planning Advisory Committee in accordance with their current mandate to enhance their focus on the policy formulation and implementation functions, on broader planning matters, and the streamlining of the development application review process. 4. That (official Plan Amendment applications be provided to Planning Advisory Committee for their advice to Council in regard to their policy implementation function. 5. And Further That Council delegates the authority to staff to schedule statutory public meetings as required under the Planning Act for all applications. Carried As Amended. Planning Advisory Committee Meeting September 22, 2008, Page 6 f) Report No. DS 2048-65, Andria Leigh, Director of Development Services, re: County Official Plan Review (to be distributed at meeting). Report No. DS 2408-68 was distributed to the Committee. Motion No. PAC484922-14 Moved by Mary O'Farrell-Bowers, Seconded by Linda Babulic It is recommended that Report No. DS 2048-468, Andria Leigh, Director of Development Services, re: County Official Plan Review Update be received. Carried. 8. CORRESPONDENCE AND COMMUNICATION: a) Andria Leigh, Director of Development Services, re: Craighurst Secondary Plan Response. Motion No. PAC484922-11 Moved by Linda Babulic, Seconded by Mary O'Farrell-Bowers It is recommended that we do now go In-Camera at 9:19 p.m. to discuss a Legal) Personal Matter. Carried. Motion No. PAC484922-12 Moved by Linda Babulic, Seconded by Roy Hastings It is recommended that we do now Rise and Report from In-Camera at 9:32 p.m. Carried. Motion No. PAC484922-13 Moved by Linda Babulic, Seconded by Mary O'Farrell-Bowers It is recommended that the correspondence and verbal information presented by Andria Leigh, Director of Development Services, re: Craighurst Secondary Plan Response be received. Carried. Planning Advisory Committee Meeting September 22. 2Q08, Page 7 } i ~~``~ Motion No. PAG080922-14 ~ -r~ ~ ~ -- Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that the confidential verbal information presented by Mayor H.S. Hughes, re: LegallPersonal Matter (Craighurst Secondary Plan Response} be received. Carried. 9. OTHER BUSINESS !EDUCATION. a} Tam Kurtz, re: Source Water Protection Committee Update. This item was withdrawn. 10. ADJOURNMENT Motion No. PAGO$0922-15 Moved by Mary t9'Farrell-Bowers, Seconded by Linda Babulic It is recommended that we do now adjourn at 9:35 p.m. Carried. Chair, Deputy Mayor Ralph Hough Director of Development Services, Andria Leigh Planning Advisory Committee Meeting September 22, 2008. Page 8 TOWNSHIP OF ORO-MEDONTE j COMMITTEE OF ADJUSTMENT MEETING MINUTES COUNCIL CHAMBERS DATE: THURSDAY, SEPTEMBER 1$, 2008 TIME: 9:30 A.M. Present: Michelle Lynch, Chair Garry Potter Lynda Aiken Rick Webster Bruce Chappell Staff present: Steve Farquharson, Secretary Treasurerllntermediate Planner Andria t-eigh, Director of Development Services Ryan Vandenberg, Planner Marie Brissette, Deputy Secretary Treasurer/Gommittee Gaardinator 1. OPENING OF MEETING BY THE CHAIR Michelle Lynch assumed the Chair and called the meeting to order. 2. ADOPTION OF AGENDA GA080918-01 Moved by Webster, Seconded by Aiken It is recommended by the Committee of Adjustment that the agenda for the meeting of Thursday, September 18, 2008 be received and adopted as amended to defer 5 d} Variance Application 2008-A-41, until September 30t", 2008 at 9:30 a.m. Carried. 3. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None. 4. MINUTES OF PREVIOUS MEETING a) Minutes of Committee of Adjustment Meeting of Thursday, August 21st, 2008. CA080918-02 Moved by Webster, Seconded by Chappell It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, August 21st, 2008 be adopted as presented. Carried. Committee of Adjustment Minutes -September 18, 2008 Page 1 5. PUBLIC MEETINGS t~ a) Application: 2x08-A-36 Applicant: Mike Vella Location: 1844 Warminster Side Road, Plan 309, Part of Lot 45 and 46 (Formerly Township of Medante~ Proposal: Proposing to construct a new roof on an existing dwelling which would further encroach into the required exterior side yard setback. Mr. Mike Vella was present. CA080918-03 Moved by Chappell, Seconded by Potter It is recommended that the Committee approve Variance Application 2008-A-36, subject to the following conditions: 1. That the appropriate building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.C?. 1990, c.P. 13. 2. That the proposed roof be in conformity with the dimensions as set out in the application and on the sketches submitted with the application and approved by the Gommittee. Carried. Committee of Adjustment Minutes -September 18, 2008 Page 2 b) Application: 2008-A-37, 2008-A-38, 200$-A-39 Applicant: Russell Hill Homes Location: Diamond Valley Drive, Part of Lot 3, Concession 7 (Formerly Township of Oro) Proposal: Construct three single detached dwellings located east of Line 6 North and South of Monica Court which will be used as made) homes for the proposed Diamond Valley subdivision. Mr. Ugo Giammarco was present on behalf of the applicant. CAO$0918-04 Moved by Aiken, Seconded by Chappell It is recommended that the Gommittee approve Variance Applications 2008-A-37, 2008-38 and 2008-A-39, subject to the following conditions: That the appropriate building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 2. That a Site Plan Agreement be entered into to protect the closed canopy forest cover or within the Pine Reforestation Area. 3. That the septic bed for Lot 12 not be constructed with the steep slope limits. 4. That the setbacks be in conformity with the dimensions as set out in the application and on the sketch submitted with the application and approved by the Committee. Carried. Committee of Adjustment Minutes -September 18, 2008 Page 3 c) Application: 2008-A-40 Applicant: Vincent and Maura Caruana Location: 1065 Lakeshore Rd. E., Plan 882, Lot 15& 16 {Formerly Township of Oro) Proposal: Construct cone-storey boathouse with a gazebo attached to its roof, as well as a accessary building. Mr. Vincent Caruana and Mr. Emilio Ferrante, architect, were present. Mr. Rolf Lefuel expressed environmental and safety concerns. Mrs. Anne Hall Springle noted very little vegetation was left between the properties and that the proposal would require for trees to be removed. Mr. Reimar Ratnik commented the proposal would be of benefit to the area. CA080918-05 Moved by Potter, Seconded by Chappell It is recommended that the Committee of Adjustment defers application 2008-A-40 and that the applicant meet all Lake Simcoe Region Conservation Authority requirements, provide a tree vegetation and replacement plan, that a new site plan be submitted depicting the well prior to circulation. Carried. Committee of Adjustment Minutes -September 18, 2008 Page 4 d) Application: 2aa8-R-41 ~ _ - Applicant: George and Heidi Cau#in Location: 175 Lakeshore Raad West, Lat 65, Concession 7 {Formerly lawnship of Ora) Proposal: Construct asingle-storey boathouse. The application was deferred until September Sat", 2aa8 at s:3a a.m. Na members of the public were present to speak to the application. Committee of Adjustment Minutes -September 18, 2008 Page 5 e) Application: 2008-A-42 i Applicant: Marion Garnett Location: 3 Beach Road, Plan 949, Lot 10 (Formerly Township of Orillia) Proposal: Construct a single detached dwelling with an attached garage. Mr. Brock Garnett was present on behalf of the applicant. CA080918-06 Moved by Chappell, Seconded by Aiken It is recommended that the Committee of Adjustment approves Variance Application 2008-A- 42, being to grant a reduction for the minimum required first storey floor area from 90 square metres to 72 square metres, subject to the following conditions: 1. That the appropriate building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 2. That the existing dwelling on the properly be removed prior to the issuance of a Building permit. Carried. Committee of Adjustment Minutes -September 18, 2008 Page 6 f) Application: 2008-8-19 ~ ~~ ~~ Applicant: Gavin Wright and Caron Wilson Location: 14 Cahiague Road, Lot 14, Concession 11(Formerly Township of Medonte) Proposal: Creation of a residential lat. Mr. Gavin Wright was present. CAU80918-07 Moved by Aiken, Seconded by Webster It is recommended that the Committee of Adjustment grant provisional consent to Application 2008-8-19 subject to the following conditions: 1. That three copies of a Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary-Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $ 2,000.00 for the lot created as cash-in-lieu of a parkland contribution; 4. That all municipal taxes be paid to the Township of ©ro-Medonte; 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Committee of Adjustment Minutes -September 18, 2008 Page 7 g) Application: Applicant: Location: Proposal: Mr. George Ande 200$-8-38 George Anderson 1004 Line 14 North, Pt Township of Oro) Boundary adjustment. rson were present. CA080918-08 Moved by Chappell, Seconded by Potter s ~, Lot 9,West Pt Lot 10, Concession 14 (Formerly It is recommended that the Committee of Adjustment grant Provisional Consent to Application 200&8-38 subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance far the parcel severed, for review by the Municipality; 3. That the severed lands be merged in title with 1265 Line 13 North and that the provisions of Subsection 3 or 5 of Section 50 of the Planning Act apply to any subsequent conveyance ar transaction involving the subject lands; 4. That the applicants solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Committee of Adjustment Minutes -September 18, 2008 Page 8 h) Application: 2008-B-39 Applicant: Indian Park Association Location: 15 Algonquin Trail, Plan M-8, Lot 2, Concession 6 (Formerly Township of Oro) Proposal: Permit a lot addition. Mr. Ron (Rocky) Bolger was present on behalf of the applicant. CAO$0918-09 Moved by Potter, Seconded by Webster It is recommended that the Committee of Adjustment grant Provisional Consent to Application 2008-8-39 to convey a strip of land having a frontage of approximately 9 metres on Huronwoods Drive, a depth of approximately 3.5 metres, and an area of 0.15 hectares to the adjacent lands being 79 Huronwoods Drive subject to the following conditions: That the owner of 79 Huronwoods Drive apply far a minor variance for the subject lands, to recognize the existing frontage of the current driveway at 9 metres requiring relief from the minimum frontage requirements of lands zoned Private Recreational, and to permit the driveway use on the Private Recreational Lands; 2. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 3. That the severed lands be merged in title with 79 Huronwoods Drive and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance far the parcel severed, for review by the Municipality; 5. That the applicants solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Committee of Adjustment Minutes -September 18, 2008 Page 9 i) Application: 2008-B-40 Applicant: Stuart and Shirley Woodrow Location: Part of Lot 20, Concession ? (Formerly Township of Oro) Proposal: Boundary adjustment. Mr. Stuart and Mrs. Shirley Woodrow were present. CA080918-10 Moved by Potter, Seconded by Chappell It is recommended that the Committee of Adjustment grant Provisional Consent to Application 2008-B-40 to convey a strip of land having a frontage of 6.10 metres on Line 7 North, a depth of approximately 123 metres and an area of 0.08 hectares to the adjacent lands to the north subject to the fallowing conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance far the parcel severed, for review by the Munivipality; 3. That the applicant's solicitor provides an undertaking that the severed lands and the lands to be enhanced will merge in title; 4. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the native. Carried. Committee of Adjustment Minutes -September 18, 2008 Page 10 fi. S1AFF REPQRIS None. 7. NEW BUSINESS a) Application - 2008-A-32 (Bell) CA080918-11 Moved by Potter, Seconded by Chappell ~ f It is recommended that the Committee of Adjustment approves in part Variance 2008-A-32, being to grant a front yard setback of 5.7 metres rather then the required 7.5 metres, and to increase the maximum height from 4.5 metres to 5.4 metres subject to the fallowing conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey/real property report so that: a) the detached garage be located no closer than 5.7 metres from the front lot line; b) that the area of the detached garage be no larger than 67.6 m2, and have a maximum height of 5.4 metres. 2. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. It is further recommended that the Committee deny in part Variance 2008-A-32, being to grant an interior side yard setback of 1.0 metres rather than the required 2.0 metres for the proposed detached garage with a ground floor area of 67.6 m2 (728 ftz). Carried. b) OMB Appeal - 2007-A-18 (Spasov) Verbal information received. c) 2009 Calendar Schedule received. Committee of Adjustment Minutes -September 18, 200$ Page 11 8. ADJC?URNMENI CAO$0918-12 Moved by Chappell, Seconded by Webster It is recommended that we do now adjourn at 12:27 p.m. until 9:30 a.m., Tuesday, September 30tH 2008 or at the call of the Chair. Carried. Michelle Lynch, Chair Steven Farquharson, Secretary Treasurer Committee of Adjustment Minutes -September 18, 2008 Page 12 ~ ~'` TOWNSHIP OF ORO-MEDONTE ORO-MEDONTE ENVIRONMENTAL GROUP ADVISORS (OMEGA) MEETING MINUTES Thursday, September 18, 200!8 @ 7:38 p.m. Council Chambers Present: Jahn Bosomworth Steve Cromwell Meryl Drake David Edwards Ruth Fountain Susan Grant David Kennedy Josephine Martensson-Hemsted Regrets: Bob Barlow Don Hanney Allan Johnson Jacinta McNairn Andy McNiven Council/Staff Mayor H.S. Hughes Present: Councillor Sandy Agnew Councillor Mel Coutanche Wilf McMechan Gerry Murphy Jim Purnell Doug Shelswell Beverley Smith Kim Wand Avery Parle Mike Vandergeest Peter Wigham Jim Woodford Doug Irwin, Director of Corporate Services/Clerk Marie Brissette, Committee Coordinator Others Tim Crooks Barry Leigh Present: Susan Leigh 1. Councillor Coutanche called the meeting to order. 2. ADOPTION OF AGENDA: Motion No. OMEGA-0$0918-1 Moved by David Edwards, Seconded by Wilf McMechan It is recommended that the agenda for the Oro-Medonte Environmental Group Advisors (OMEGA} meeting of Thursday, September 18, 2008 be received and adopted. Carried. 3. DISC<_OSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT: None declared. 4. MINUTES: a} Minutes of OMEGA Meeting held on April 17, 2008. Motion No. OMEGA-080918-2 Moved by Josephine Martensson-Hemsted, Seconded by David Edwards It is recommended that the minutes of the Oro-Medonte Environmental Group Advisors {OMEGA} meeting held on April 17, 2008 be received and adopted. Carried. b} Record of OMEGA Meeting scheduled on June 19, 2008. Motion No. OMEGA-080918-3 Moved by Kim Wand, Seconded by Susan Grant It is recommended that the Record of OMEGA Meeting scheduled on June 19, 2008, be received. Carried. 5. PRESENTATIONS: a) Susan Leigh, LB Landscaping and Greenhouse, re: Good Stewards of the Earth. Ms. Leigh distributed correspondence to the members of OMEGA. Motion No. OMEGA-080918-4 Moved by John Bosomworth, Seconded by Ruth Fountain It is recommended that the verbal information presented by Susan Leigh, LB Landscaping and Greenhouse, re: Good Stewards of the Earth, be received. It is recommended to Council that the Township endorses the principle of a program for school children that will instill practices to encourage environmentally friendly citizens for life. Carried. Page 2 OMEGA Meeting -September 18, 2048 6. ITEM FROM PREVIOUS MEETING: a) Streamline the process for recommendations from OMEGA and the Working Groups. Motion No. OMEGA-0$0918-5 Moved by Susan Grant, Seconded by Gerry Murphy It is recommended that the verbal information presented by Councillor Cautanche, re: Streamline the process for recommendations from OMEGA and Working Groups be received. And That OMEGA agrees to the fallowing guidelines far Working Group recommendations proceeding to Council without first being heard at a meeting of OMEGA: 1. Information will be e-mailed or faxed to OMEGA members far their consideration; 2. OMEGA members can provide their input via e-mail ar fax; 3. OMEGA members will advise by e-mail or fax, to the Township Clerk, whether or not they concur with the recammendatians of the Working Group; 4. That in order for a Working Group item to proceed to Council for their information, without first being heard at a regular OMEGA meeting, a total of one half plus one of the total OMEGA membership must agree to the Working Group recommendation by e-mail or fax. Carried. 7. UPDATES FROM CO-CHAIRPERSONS: Councillor Agnew provided a verbal update on the following matters: i. Highlight Key Items. ii. Member Updates. 8. WORKING GROUPS UPDATES: Councillor Agnew provided a verbal updates on items 8a), 8b), 8c), 8e) and 8f). a) Oro Moraine. i. Oro Moraine Information Day September 23, 2008. ii. Oro Moraine Report Card. b) Growth Issues. c) Habitat. i. Draft Tree By-law. Page 3 OMEGA Meeting -September 18, 2008 d) Water QualitylLake Management. i. Minutes of Water QualitylLake Management Working Group meeting held on May 6, 2008. Motion No. OMEGA-080918-6 Moved by Gerry Murphy, Seconded by Susan Grant It is recommended that the minutes of the Water QualitylLake Management Group- OMEGA meeting of May 6, 2008 by received. Carried. Motion No. OMEGA-080918-7 Moved by David Edwards, Seconded by Susan Grant It is recommended that Ora-Medonte Council be requested to discourage people from driving an lakes within the Township by not facilitating parking (i.e. not plowing the ice) in order to prevent automotive contaminants from finding their way into the lake. Carried. Motion No. OMEGA-080918-$ Moved by Ruth Fountain, Seconded by Susan Grant That the motion with respect the request of the Water QualitylLake Management Working Group re: up-to-date list of environmental by-laws be deferred back to the Working Group far further information at the next regularly scheduled OMEGA meeting. Carried. Motion No. OMEGA-080918-9 Moved by Ruth Fountain, Seconded by John Bosomworth It is recommended that Oro-Medonte Council provide OMEGA with an up-to-date list of environmental by-laws in the Township. Deferred. Page 4 OMEGA Meeting -September 18, 2008 ii. Draft Brochure - "Protecting Your Water & Shoreline Property". Motion No. QMEGA-080918-10 Moved by Ruth Fountain, Seconded by John Bosomworth It is recommended that the draft brochure "Protecting Your Water & Shoreline Property", be approved, as amended. It is recommended to Council that the Township proceed with the production and distribution of the "Protecting Your Water & Shoreline Property" brochure. Carried. e} Bass Lake -Sub-Group of Water QualitylLake Management. f) Sustainable Agriculture. 9. CQMMUNICATI4NS. a) AMO Blue Box Information. Motion No. OMEGA-080918-11 Moved by Steve Cromwell, Seconded by Beverley Smith It is recommended that the correspondence dated May 28, 2008 from the Association of Municipalities of Ontario (AMO), re: AMO Alert No. 08-023 -The AMOIAMRC Discussion Paper on an Alternative Approach to Ontario's Blue Box Funding Model be received. Carried. b) Morris Genrais, President, Simcoe County Farm Fresh, correspondence dated June 3, 2008, re: Letter of Appreciation. Motion No. OMEGA-080918-12 Moved by Steve Cromwell, Seconded by David Kennedy It is recommended that correspondence dated June 3, 200$, from Morris Gervais, President, Simcoe County Farm Fresh, re: Letter of Appreciation, be received. Carried. Page 5 OMEGA Meeting -September 18, 2408 c) 2008 Provincial Environmental Advisory Committee Symposium (Oshawa October 3-4, 2008). Motion No. OMEGA-080918-13 Moved by David Kennedy, Seconded by Meryl Drake It is recommended that the fallowing Members of OMEGA attend the 2008 Provincial Environmental Advisory Committee Symposium in Oshawa on October 3rd and 4t", 2008: Jim Purnell Carried. 9. OTHER BUSINESS/QUESTIONS Discussion occurred on the following items. a) Education. b) Bayview Memorial Park Creek Restoration. 11. NEXT MEETING DATE -November 20, 2008 at 7:00 p.m. 12. ADJOURNMENT Motion No. OMEGA-080918-14 Moved by Doug Shelswell, Seconded by Meryl Drake It is recommended that we do now adjourn at 9:55 p.m. Carried. A digital recording of the meeting is available far review. Co-Chairperson, Councillor Coutanche Co-Chairperson, Councillor Agnew Clerk, J. Douglas Irwin Page 6 OMEGA Meeting -September 18, 2008 1' j~ _ THE CHILDREN' S AID SOCIETY OF THE COUNTY OF SIMCOE September 4, 2008 Mayor Harry Hughes Township ofOro-Medonte Box 100 148 Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes, SAP - 9 1008 oR~~r~~~~ p~-E I am writing to request that the Township of Oro-Medonte officially recognize October 19 - 25 as Canadian Foster Family Week. The Simcoe County Children's Aid Society is saying thank you to the 170 families who provide alternative family homes to children in its care. Foster families are the backbone of the work we do protecting children from abuse. They open their homes to provide a caring and safe environment for children who are unable to live in their own family homes. Wherever possible, the Children's Aid Society works to keep families together. When this is not possible and a relative or kin are not able to step in, a child maybe brought into the care of the Children's Aid Society. Foster family care is the first choice in these situations because most children's needs are best met in a family environment. Foster parents work with Children's Aid Society staff as part of a team to develop a plan for each child in care. Foster parents provide stability and a caring home that encourages a child's growth and development. While the legal responsibility for the child remains with the agency, foster parents play an important role in the child's daily life. The Simcoe County Children's Aid Society provides substitute care to children and youth through our foster homes. The number of children admitted to care each year is on the increase and the Children's Aid Society needs foster homes. This recognition will aid in increasing public awareness toward this goal. ^ 60 Bell Farm Road, Unit #7, Barrie, Ontario, LAM 5G6 Telephone: (705) 726-6587 or (800) 461-4236 Fax: (705) 726-9788 Intake Fax: (705) 735-4996 Legal Services Fax: (705) 735-6398 ^ 344 King Street, Midland, Ontario LAR 3M8 Telephone (705) 526-9341 Fax: (705) 526-3418 ^ 186 Hurontario Street, Unit #105, Collingwood, Ontario L9Y 4T4 Telephone (705) 444-9160, Fax: (705) 445-9601 ^ 46 Wellington St.,W, Unit 4, Alliston, Ontario L9R 2B8 Telephone (705) 435348 or (800) 661-531 I, Fax: (705) 435-3547 ^ 94 Colborne St, W., Orillia, Ontario L3V 2Y9 Telephone (705) 325-1005 or (800) 422-9970, Fax: (705) 325-1519 ^ 118 Barrie Street, Box 872, Bradford, Ontario L3Z 2B3 Telephone: (905) 775-4336 or l-(866) 550-8020, Fax: (905) 775-5325 ^ World Wide Web: ht :%%www.simcoecas.com We would like you to join us in recognizing and thanking Faster Families during Canadian Foster Family Week. Thank you for your attention to this issue. ~- ~" Sincerely, ~, S~ie Dale, Direct ` , Communications and Community Relations ~.y °'"'" MIDLAND PUBLIC LIBRARY BOARD MEETING s _~~~~~;~ ~ ~,: _ 't 1 ~ , , ~~.~~,: ... DATE: June 12, 200$ LOCATION: Midland Public Library Boardroom ___ - ~ . PRESENT: A. Campbell, V. Baryeky, G,A. Walker, B. Desroches, J. Swick, P. File, J. LeFebvre, V. Nihill REGRETS: C. Moore GUEST: STAFF: G. Gril~iitl, Recording Secretary, $. Molesworth, CEO ITEM ISSUE ACTION 1. Call. to Order G.-A. Walker called the meeting to order at 7:04 p.m. z. Approval of the agenda Additions: $. Information 8.2 Correspondence -Letter from Dr. Laurin Moved by: J. LeFebvre Seconded by: J. Swick That the agenda be approved, as amended. 3. Approval of the minutes of the previous meeting Correction: B. Desroches asked that, under 81 Chief Librarian's Report, the wording be changed from "B. Desroches approved the formation of the partnerships with the schools." to "B. Desroches approved of the formation of the partnerships with the schools." Moved by: ~. Barycky Seconded by: V. Nihill That the minutes of the Board meeting held on May $, 2Q0$ be approved, as corrected, 4. Business arising from the minutes 4.1 Reading Series -flyers, advertising, volunteers B. Molesworth said that flyers advertising the Reading Series have been produced in large quantities and are available at the Main Desk. He also indicated that he is looking for volunteers to sell tickets at the Boar on the nights of each reading, July l0, 11, 12 and 13. Several Board members indicated that they could help. The volunteer that served the CARRIED CARRIED MIDLAND PUBLIC LIBRARY BOARD MEETING Page Z of 6 DATE: June 12, 2008 LOCATION: Midland Public Library Boardroom ITEM ISSUE _ ACTION ~. Business arising from the minutes -continued refreshments last year is willing to help out again this year. Platters of food will be ordered again from ValuMart. 4,2 ILS The search is on for a new Integrated Library System. A full report on the progress was sent to the Board in the Board packages. This is a significant acquisition. Pricing is obviously a factor but so are the time saving functions that new systems offer. The new software that our current vendor SirsiDynix is offering, called Symphony, has the advantage of an easier migration from the current Horizon system and, as a result, will likely be less costly, B, Molesworth will keep the Board informed as we continue our research. 4.3 Letter to Weber >F'oundation B. Molesworth sent the letter approved at the last Board meeting to the Weber Foundation. To date, no response has been received. However, B. Molesworth did have a phone conversation with Mr. Weber where Mr. Weber stated that he may withhold a pol°tion ofllis donation far the Library project that would be equal to the cost of the development fees attached to another community project he is supporting. P. File confirmed that Mr. Weber has let it be known that he expects the Town to contribute to some of the other projects he is supporting. She has brought this issue up at Council, and now that B. Molesworth has been told verbally, she will bring it to Council's attention again. G.-A. Walker stated that we will just have to wait and see. B. Molesworth pointed out that the provincial grant is in place for the expansion and that the project will still move forward, S. Approval of the accounts Moved by; A. Campbell Seconded by: B. Desroehes That the accounts for the month of May 2008 totalling $23,598.02 be approved. CARRIED ®. i~~IDLAND PUBLIC LIBRARY BOARD MEETING DATE: June 12, 2008 LOCATION: Midland Public Library Boardroom Page 3 of b ITEM ISSUE ACTION 6. Reports of Board Committees b.l Finance Committee A. Campbell distributed the Library Financial Statement for the Five Months Ending May 31, 2008. At 45.0$% spent, we are pretty much where we should be for the year. b.2 Fundraising Committee No report. b.3 Building Committee A full report from B. Molesworth was sent out prior to the Baard meeting outlining the progress to date. He informed the Baard that the Parking Authority met but hasn't formally approved the parking permits for the Library Staff However, Jim Reicheld, the head by-law officer at the Town, feels there shouldn't be a problem. They meet again in August where, hopefully, they will approve the permits. The tentative date for the next Building Committee meeting is Tuesday, August 5, 2008 at 2:00 p.m. The construction drawings should be ready by then for the Committee to study and then they will go to the full Board for approval. Architect, J. Knibb responded to the questions and concerns that were sent to hirn in a letter. He has said that there will be full scale meetings with the Committee, including Town Staff, every 2 weeks and will come up anytime, as needed. V. Barycky raised concerns about liability far Board members if anything terrible happens during construction. B. Molesworth stated that architects and contractors all carry liability insurance to cover any problems that might arise, J. Knibb will send B. Molesworth information about his firm's insurance. B. Molesworth went on to say that there is a schedule for on-site inspections by the Town's Building Inspector and the Town Engineer. There will be a record of due diligence on our part. J. Swick indicated that he thought the Town would likely have insurance in place for all its volunteers and directors but that we should check. B. Molesworth will check with the Town. P. File indicated that she had spoken. in support of key Town Staff being involved in the process with C.~.C}, T, Walkc~. MII)I~~ND PUBLIC I~Ii3R~1i21' ~I~~1RD !~1F,I~:Tiir1G DATE: June 12, ?Q~8 LOC~TICJ-N: Midland Public Library Boardroom Page 4 of 6 ITEM ISSUE ACTION b. Reports oI` Board Committees -continued P. File asked if the Building Committee had revisited the proposition of providing designated "Family washrooms". B. Molesworth said that the existing washrooms are of a suitable size for this but no commitment has been made to of'icially designate them as such. C>n another matter, B. Molesworth informed the Board that he was in receipt of an e-mail from CAC?, T. Walker informing him of an interest on the part of some members of Council to sit on the Building Committee. B. Molesworth asked for the Board's opinion on this matter. The general feeling was that the representation on the Committee was already comprehensive with 4 Board members, 4 Staff and D. Baker, the Town Engineer. The project is already well underway, with most of the design and implementation stages in progress. The Board certainly appreciates Council's support in choosing the Library as the project in the application for the Provincial Infrastructure grant and will be inviting the Mayor and other representatives of Council to the sod tarrring. The date is yet to be determined. Mayor and Council will also be sent reports to keep them abreast of the progress. B. Molesworth was asked to draft a letter. 6.~ Report from the Friends of i~Zidland Public Library B, Molesworth reported that M. Nielsen has been moving forward with the urbanization of the Navernber interior design fundraiser. She has been contacting various businesses in Town about potential involvement. Eight or nine stores have committed to the event so there will be an extended evening programme on the Friday. M. Nielsen and B. Molesworth will go to the Best Western Highland Inn to see how this show would be set up. MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: June 12, 2008 LOCATION: Midland Public Library Boardroom Page 5 of 6 ITEM ~ ISSUE ( ACTION 1. New business 7.I Internet Policy B. Molesworth outlined the reason for the proposed change to the Library's Internet policies. A young person was bypassing our reservation management software so that he could stay on longer than the 60 minute daily limit. The new wording makes it clear that users are not to alter or modify in any way security measures or operating systems and if caught will be denied access to the Library's computers far a period to be decided upon by Library Staff. V, Barycky suggested that there should be more of a threat, like calling the police. B. Molesworth suggested that Staff would use their judgment, In this case, the young person involved will be contacted by G. Griffith about the possibility of mentormg him and turning his obvious skill into a positive experience by enlisting his help to work with A. Ancroussos, our IT Technician, on small projects. The Board agreed to the amendment. 7.2 Board Meeting Dates -August and September B. Molesworth asked the Board if the dates of the August and September meetings could be changed due to vacations. The Board agreed that the August meeting will be held Thursday, August 28`h and the September meeting will be held Thursday, September 25`h. The August meeting will deal with the proposed 2009 Budget and the Building Committee's recommendation of approval for the construction drawings. $. Information 8.1 Chief Librarian's Report Adopted as circulated. ?LllDI.;~ND PUBLIC LIBRARY BOARD MEETING DATE: June 12, 2t~08 LOCATION: Midland Public Library Boardroom Page 6 of 6 ITEM ~ ISSUE ~ ACTION $. Information - continued 8.2 Correspondence -Letter from Dr. Laurin B. Molesworth informed the Board about a letter written by Dr. Laurin., the Optometrist who owns the building next to the Library's parking lat. He has ongoing concerns about his parking space and damage to his car. Since it is very close to the entrance to the Library parking lot and with construction starting soon he is asking for alternate parking. D. Molesworth has spoken with him and agreed to let him know about the construction schedule. The Parking Authority may also authorize temporary parking permits for the period of construction. 13. Molesworth will contact the Minister of St. Paul's, Dr. Laurin and the Dentist that also uses that parking space and ask if they would like to meet with him. A. Campbell suggested that the Library offer to pay far the temporary parking permits. 9. Adjournment Mrrved by: J. Swick That the meeting be adjourned at 7:55 p.m. ( ~t L~ t %' `~ ~ ~~ ~-' Chairman of the Board ,-- W~..-. ~ `~__ \ _ ( ;` ~~ ~ 4 l~\ k .~~~ ~} 3 7 Chief Librarian .__ i ~. ,, ,, Special Building CommitteelBoard Meeting _ ~~ ~~~~` ' ~~ Tuesday August 5 ZOQ8 ~ ' ~ ~ ~-'~~ z:aa PM ~~ _ ~ y ; , , ~, Midland Public hibrary ~ ~~,-- `;,: ~ ,~ . Boardroom Minutes Board & Staff Present : D. Baker, Town Engineer, A. Campbell, B. Desroches, P. File, B, Fullerton, G. Griffith, J. LeFebvre, B. Molesworth, C. Moore, V. Nihill, B, Reynolds, J. Swick, G.-A, talker Guests : J. Knibb, Architect, Mayor James Downer Call to order G.-A. Walker called the meeting to order at 2:00 PM and asked J. Knibb to proceed with his presentation of the construction drawings for the Library expansion project. J. Knibb distributed an agenda. 1. Plans status Several sets of drawings, architectural, structural and mechanical, were given to Town Engineer, D. Baker for his perusal and comments. J. Knibb explained that there is still work to be done on the mechanical drawings. He quickly outlined the extent of the construction drawings and drew particular attention to pages A 10.1 and A 10.2 which show public service desk design with questions far Staff to answer. He needs to have the answers in the next week and a half. In response to an earlier question about fire exits from the lower level Reference Dept. during constriction, 1. Knibb showed a picture of temporary scaffolding that can be used for the 2°~ and 3r`~ floors and the existing window in the Reference office will be lowered with temporary steps out of the building. This system has been used at Pearson Airport among other locations. A locking system keeps people from accessing the unit but lets people out, much like an emergency exit crash bar. The site survey that was completed showed sanitary and storm pipe on Elizabeth St. but they are too high up to service the new lower level in the expansion, therefore, the connection will have to be made to the King St, storm and sanitary pipes and will have to run through the parkette. 2. Schedules The working drawings will. be done at the end of August and the permit and tender sets issued September 5,2008. By September 29t" all tenders will be received and then the construction prr-mit is usually issued within 20 working days, sa that would be Qctober (~, 20US. J. Knibb asked that, given the winters here, does the Board want to start in Qctobcr or would they rather wait until spring. The use of hoarding and propane in winter construction will increase the cost but if we wait until the spring the cost will likely have gone up anyway. lfwe start in Qctaber the contractors can hold the price. The cost increase of waiting could be the equivalent of the cost of propane and the hoarding. The duration of the construction is 18 months. The consensus was that the construction start as soon as possible and a motion was proposed. iMaved by : J. LeFebvre Seconded by : V. Nihill That construction. begin as soon as passible. CARRIED J. Knibb reviewed two possible methods for phasing in the construction, both of which will have differing degrees of disruption to library operations. A separate phase method would see the expansion finished so that eve could move out of the old part completely while it is being refi~rbished This method means less disruption to Library service but will add time and cost. Second method is one railing phase which would see construction happening, at times, on the new addition and the existing building. This method, although cheaper, would make it far more difficult to continue library operations. These ~I~ethods need to be discussed with the passibility of using a combination of bath. 3. Budget A budget document prepared by Roth Knibb was distributed. J. Knibb reviewed the original budget amount on page 6 and the new budget increases line by line. We started with a 10°l° contingency, but with money already spent on items like the move of the elevator and the increases just outlined the contingency is now down to 5°fo. J. Knibb explained that we really should have a 10°lo contingency given the work that has to be done on the old, existing building, should problems arise. B. Moleworth stated that he wasn't comfortable with leaving only a 5% contingency in place. D. Baker suggested that we wait and see what the prices from contractors come in at and then go to Council, if need be, and ask for another 5%. It was agreed that, in the meantime, B. Molesworth make Council aware of the potential situation. G.-A. Walker stated that she would like the Board to discuss this issue. J. Knibb also added that pricing from some contractors has been escalating at a rapid rate. ~- Carpetltile as flooring and the related costs were then discussed. J. Knibb pointed out that carpetltile pricing ranges from $25. - $45./ sq. metre. As the budget is now there is an allowance for $5. a square foot for the existing building with installation being $Llsgare foot, sa we have $36.lsquare metre left which would provide us with a good mid-range product. The stone to be used to face the new addition on the Elizabeth St. side was discussed. J. Knibb reviewed that the existing stone will be removed from the one story fiction room before it is demolished and will be used as a base or link to the old building. Another stone will have to be chosen to face-up the rest. J. Knibb showed 3 different samples of different types and qualities each at a different cost. Concrete block is $4 l sq.ft., unpolished limestone is $7.501sq.ft. and polished limestone is $10,501sq.ft. l-le suggested a random pattern of 12" ~ 24" stone which are 4" thick. The difference in price between the cheapest and the most expensive is $20,000. The difference between the two preferred samples is $12,000. The design. and look for the project is very important. J. Knibb needs a decision on finishes, carpet the and cabinetry within the next 3 or 4 weeks. 4. ~1ny preferred local or other contractors' names? D. Baker stated that the Town of Midland has a procurement policy and asked if the method afinviting apre-qualified list of contractors to submit tenders will be used. J. Knibb responded in the affirmative and asked if there were local contractors that might be able to take on a project of this size. Several in the area were suggested although there are no contractors in Midland large enough to handle this project. It was felt that some local people could fill some of the sub trade works. Meeting Adjournment At this point J. Knibb, D Baker and Mayor Jim Downer left the meeting so that the Board could discuss and make decisions about increasing the contingency percentage and the choice of stone. Call to order G.-A. Walker called the meeting to order at approximately 3:10 PM A thorough review and discussion of the financing of the project took place. P. File suggested that the Board go to Council now and ask for the increase and then the money is in place if we need it. The Board agreed. Yloved by : J. Swick Seconded by : ~.. Campbell That the Baard approves an additional "°/4 increase in the total canstructian budget and that Council be made aware of the reasons. Carried The choice of stone was then discussed. There was a general consensus that the polished limestone at $10.50 lsq. ft. be used. A brief discussion ensued regarding the use of carpet vs. the far flooring. B. Malesworth suggested that we would be moving away from the except in high traffic areas. J. Knibb was invited to return to the meeting an informed of the decisions. Adjournment Moved by : J. LeFebvre That the meeting be adjourned at 3:30 PM. r ~. ,` t; Chairman of the Baard ~~ ___ r ~ 1 ~-~ ~_ Chief Librarian NOTTAWASAGA VALLEY CONSERVATION AUTHORITY ,yy aSA r,,q G -~. BOARD OF DIRECTORS MEETING 07108 '~ Friday August 22, 2008 MINUTES Location:Tiffin Centre for Conservation -John L. Jose Environmental Learning Centre PRESENT: Chair: Fred Nix Tawn of Mono Actin Vice Chair: Tom Elliott Town of S rin water Members: Ma Brett Tawnshi of Ad'ala-Tosorontio Orville Brawn Townshi of Clearview Re Cawan Tawnshi of S rin water Ron Henderson Tawnshi of Essa Peter Kmet Town of Innisfil attended for Bill Van Berkel Richard Flo d Ci of Barrie Jahn McKean Town of the Blue Mountains Rick Milne Town of New Tecumseth Ron Sim son Tawn of Bradford West Gwillimbu Joan Sutherland Tawn of New Tecumseth Rabert Walker Townshi of Clearview Perc Wa Townshi of Amaranth Bar Ward Cit of Barrie REGRETS: Sand Anew Townshi of Ora-Medonte Rick Archdekin Town of Wasa a Beach Walter Benotto Town of Shelburne Chris Carrier Tawn of Collin waad Jahn Crawford Townshi of Oro-Medonte Ter Dowdall Townshi of Essa Saran Fole Town of Collin wood Gar Matthews Townshi of Melancthon fiord Mant ome Townshi of Mulmur Brian Mullin Munici alit of Gre Hi hlands Cal Patterson Town of Wasa a Beach Bill Van Berkel Town of Innisfil STAFF PRESENT: CAO/Secretary-Treasurer Manager of Administration and Human Resources Manager of Finance Communications Public Relations Assistant Director of Land & Water Stewardship Services Manager of Stewardship Services Acting Director of Planning Wayne Wilson Susan Richards Susan Whiners Kim Garraway Byron Wesson Fred Dobbs Chris Hibberd RECORDER: Executive Assistant Laurie Barran BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07/08 22 August, 2008 Page 2 of 8 1. CALL TO ORDER Chair Nix called the meeting to order at 9:30 a.m. 2. MOTION TO ADOPT AGENDA RES.#1 MOVED BY: Ron Simpson SECONDED BY: Reg Cowan RESOLVED THAT: The Agenda for Board of Directors Meeting #07108, dated 22 August, 2008, be adopted. 3. PECUNIARY INTEREST DECLARATION None noted. 4. NVCA STAFF SERVICE RECOGNITION AND INTRODUCTION OF NEW STAFF The following NVCA staff were recognized for their years of service with the NVCA. 20 Years of service Tim Salkeld, Resource Planner 15 nears of service Fred Dobbs, Manager of Stewardship Services Byron Wesson, Director of Land and Water Stewardship Services Wayne Wilson, CAO/Secretary-Treasurer 10 years of service Barb Perreault, Environmental Officer 5 years of service Greg Bray, Lands and Operation Supervisor Tina DesRoches, GIS Analyst Dave Featherstone, Manager Watershed Monitoring Program Bab Law, Watershed Planner Henry Pellet', Tiffin Maintenance Technician Susan Richards, Manager of Administration and Human Resources Glenn Switzer, Director of Engineering and Technical Services Susan Whiners, Manager of Finance Kimberly Winder, ReceptionistlAdministrative Associate The following new permanent full time staff were welcomed by the Board of Directors to the NVCA. • Kate Northcutt, Water Resource Engineer In-Training • Lyle Wood, GIS Technician The following contract staff were welcomed by the Board of Directors to the NVCR • Damon Hase, Co-op student, Engineering Technical Assistant • John Jardine, Source Water Protection Stewardship Technician • Joseph Mazza, Fisheries Habitat Biologist • Linda Raeburn, Environmental Education Program Coordinator • Allan Rodie, Source Water Protection Technical Assistant BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07108 22 August, 2008 Page 3 of 8 5. MINUTES 5.1 Minutes of the Board of Directors Meeting 06/08, dated 13 June, 2008. RES. #2 MOVED BY: Ron Simpson SECONDED BY: Reg Cowan RESOLVED THAT: The Minutes of the Board of Directors Meeting 06!08 dated 13 June, 2008 be approved. Carried; 5.2 Draft Minutes of the Executive 07!08, dated 27 June, 2008. RES. #3 MOVED BY: Reg Cowan SECONDED BY: Ron Simpson RESOLVED THAT: The Draft Minutes of the Executive Meeting 07/08, dated 27 June, 200$ be received. Carried; 5.3 Draft Minutes of the Nottawasaga Valley Source Protection Authority Meeting 03/08, dated 13 June, 2008. RES. #4 MOVED BY: Reg Cowan SECONDED BY: Ron Simpson RESOLVED THAT: The Draft Minutes of the Nottawasaga Valley Source Protection Authority Meeting 03/08 dated 13 June, 2008 be received. Carried; 6. BUSINESS ARISING FROM MINUTES Chair Nix advised that further to the direction far the Director of Engineering to report back to the Executive regarding the dollar amount left available to continue the Low Water Pilot, the Director advised that the Ministry of Natural Resource has allocated an additional $7,000 to assist with the completion of the project. STAFF REPORTS 7. REPORT OF THE DIRECTOR OF SAND AND WATER STEWARDSHIP SERVICES 7.1 Revised Forestry Fee Schedule RES.#5 MOVED BY: Richard Lloyd SECONDED BY: Ron Henderson WHEREAS: The Revised Forestry Fee Schedule was presented to the Executive at the June 27/08 meeting; and, WHEREAS: The Executive support the fee schedule changes as presented and directed staff to present the schedule to the next meeting of the Board of Directors; therefore, BE IT RESOLVED; That the Board of Directors approve the Revised Forestry Fee Schedule; and, THAT: The Revised Forestry Fee Schedule be effective as of August 23, 2008. Carried; 8. REPORT OF THE DIRECTOR OF PLANNING 8.1 Permits for Ratification RES.#6 MOVED BY: Richard Lloyd SECONDED BY: Ron Henderson RESOLVED THAT: The Permits/Approvals issued by staff for the period June 1, 2008 through to August 11, 2008 be approved. Carried; BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07/08 22 August, 2008 Page 4 of 8 9. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES AND THE COMMUNICATIONlPR ASSISTANT 9.1 Communications Report -June and July, 2008 RES.#7 MOVED BY: Rick Milne SECONDED BY: Barry Ward RESOLVED THAT: The Communications report for the months of June and July, 2008 be received. Carried; 9.2 NVCA Web Site review -Information Session and presentation New Secure Member Site. Kim Garraway, Communications and Public Relations Assistant provided a demonstration of the new secure member site on the NVCA web site. 9.3 Per Diem Rates for Board of Directors RES.#8 MOVED BY: Rick Milne SECONDED BY: Barry Ward RESOLVED THAT: The Board of Directors 2008 per diem rate be increased by 1.7°!°, from $78.30 to $79.62, retroactive to January 1, 2008, as approved by the OMB in their letter of April 24, 2008. Carried; 9.4 Privacy Commissioner's office response Re: disclosure of Information. RES.#9 MOVED BY: Rick Milne SECONDED BY: Barry Ward WHEREAS: Staff corresponded with the Information & Privacy Commissioner's (IPC's} office requesting clarification regarding disclosure of information; and, WHEREAS: The IPC's office responded in correspondence dated April 18, 2008; therefore, BE IT RESOLVED: That the NVCA adapt the following procedures in accordance with the Municipal Freedom of Information & Privacy Act: • that a FOI disclosure be added to all NVCA permits denoting that personal information will be made public, with consideration for non-publishing of personal information at the discretion of the FOI Coordinator; • that the NVCA continue with its practice of placing correspondence on our web site, agendas and minutes, without severing personal information; • that the Chair's correspondence is subject to MFtPPA therefore part of the NVCA's record and will be dealt with accordingly; all BOD's correspondence is subject to MF/PPA therefore part of the Authority's record and will be dealt with accordingly; and FURTHERMORE: That the Manager of Administration & Human Resource develop a Freedom of Information/Privacy policy and procedure far the NVCA. Carried; BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07/08 22 August, 2008 Page 5 of $ 9.5 Mileage Rate Review RES.#10 MOVED BY: Rick Milne SECONDED BY: Barry Ward RESO<VED THAT: The NVCA mileage rate far BOD and NVCA staff be increased to 52¢ per km far the first 5,000 kms, and 46¢ far each additional km, as per the 2008 Department of Finance Canada prescribed mileage rate; and, THAT: Staff forward a request to the Ontario Municipal Board to adjust the mileage rate accordingly retroactive to Jan 1/08; and, THAT: The NVCA adapt the Department of Finance Canada's prescribed mileage rate far future km rate adjustments. Carried; 10. REPORT OF THE CAOISECRETARY TREASURER 1 p.1 Financial Report -Statement of Operations Summary far the Period ending June 30, 2008 be received. RES.#11 MOVED BY: Robert Walker SECONDED BY: Orville Brawn RESOLVED THAT: The Statement of Operations Summary far the Period ending June 30, 2008 be received. Carried; 10.2 NVCA Budget - 6t" Month Financial Review RES.#12 MOVED BY: Orville Brown SECONDED BY: Robert Walker RESOLVED THAT: The NVCA Budget - 6`" month financial review be received. Carried; 10.3 Member Survey of NVCA Operations and Electronic Agenda Packages. The NVCA Operations and Electronic Agenda surveys were distributed to the members in the agenda package. Members were asked to complete the survey and return it to Laurie Barron, Executive Assistant. An electronic reminder will be sent out to the members the week of August 25/08. 10.4 Minutes of June 23/08 Conservation Ontario Meeting The minutes were provided for the information of the Board of Directors. 10.5 Response to Oro-Medonte June Executive Deputation re: Service Value The CAO/Secretary-Treasurer reviewed the NVCA's response to Oro-Medonte's deputation regarding NVCA service value. The response focused on value of conservation services provided to the municipality including the Severn Watershed portion. 10.6 EBR posting -lake Simcoe Protection Act RES.#13 MOVED BY: Jahn McKean SECONDED BY: Percy Way RESOLVED THAT: The NVCA Board of Directors support the comments and recommendations dated August 6/08, sent by the CAO/Secretary-Treasurer to the Ministry of the Environment regarding the Lake Simcoe Act, EBR pasting. Carried; BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07/08 22 August, 2008 Page 6 of 8 11. PRESENTATION Harold Parker, Former Chair of the NVCA and member of the Friends of Minesing Wetlands -Presented the Huronia Lookout Project. Prior to Mr. Parker's presentation, Chair Nix announced that Harold had just been notified that he will receive the Pioneer Award at the 15t'' Annual A.D. Latornell Conservation Symposium. The Pioneer Award honours individuals who have contributed significantly to the conservation movement in Ontario. Mr. Parker was congratulated by the Board of Directors and expressed his thanks for being nominated to receive the award. Huronia ~aakaut Praiect On behalf of the Friends of Minesing Wetlands, Mr. Parker presented the Huronia Lookout Project. The lookout is located on the western side of County Road 28 (George Johnston Road} south of Snow Valley Road. The Lookout will be constructed adjacent to Fort Willow and the Nine Mile Portage, an important historical transportation route linking Lake Simcoe and Georgian Bay. This elevated site, on the former landfill in the Township of Springwater, offers views of local environmental and historical features, including the Internationally Significant Minesing Wetlands, the Niagara Escarpment, Historic Fort Willow and Wasaga Beach, the world's longest freshwater beach. The Friends of Minesing Wetlands are working on this project in partnership with the NVCA, the County of Simcoe, the Township of Springwater, the First Nations Chippewa Tri-Council of Mnjikaning, Beausoleil and Georgina Island and the Rotary Clubs of the Barrie area. Once completed, the sits will host a visitor parking lot, a walkway to the summit of the site, a series of interpretive signs depicting the history and view of the lookout, a large icon that symbolizes our cultural and natural history and an interpretive hiking trail that would link with the existing Trans-Canada and Nine Mile Portage trail systems. This project will allow present and future generations the ability to view and to learn about some of the provinces mast unique and diverse natural wonders. 12. NEW BUSINESS 12.1 Board of Directors October Meeting -change in meeting date to October 17/08 Chair Nix advised the Board that a Ducks UnlimitedlNVCA singing ceremony will be held on October 10!08 at the home of Harold Parker, farmer Chair of the NVCA with the Minister of Natural Resources, Donna Cansfield. The Board of Directors were canvassed regarding their availability to attend a meeting of the Board on October 17/08. It was determined that the October meeting of the Board of Directors will be changed to October 17!08. 13. CORRESPONDENCE (a) Ministry of the Environment dated May 14/08 re: Implementation of Source Protection Act -terms of reference for impacts to property use. B©ARD OF DIRECTORS DRAFT MINUTES MEETING No: 07/08 22 August, 2008 Page 7 of 8 (b} Letter sent to the Ministry of the Environment, Source Protection Programs Branch from the NVCA re: Dufferin Headwaters Pilot Study report submission dated June 3/08. (c) County of Dufferin dated June 4/08 re: county of Dufferin Growth Management Study. (d) Conservation Ontario Media Release date June 17/0$ re: Managing Land and Water Together is Key to Protecting Lake Simcoe. {e) Ministry of Natural Resources dated June 5/08 re: Plan of action protocol for major fish die offs. (f) Blue Mountain Watershed Trust letter to the Hon. John Gerretsen, Minister of Municipal affairs and Housing dated June 11/08 re: Support of the Town of Callingwood's resolution regarding the Silver Creek Wetland complex being included in the Greenbelt expansion legislation. (g) Letter sent to the Hon. Donna Cansfield, Minister of Natural Resources from NVCA Chair Fred Nix, dated June 13/08 re: May 14'" meeting with the Minister and discussion regarding the Ontario Low Water Response Plan. (h} Letter sent to the Regional Director Ray Bonenburg, Ministry of Natural Resources dated June 24, 2008 re: Information day with MNR staff at the NVCA. {i) NVCA letter to Dan Pearson, General Manager Conservation Ontario re: request to have the Law Water Response Plan Pilot Update included on the next Conservation Ontario Meeting Agenda (Sept/08). (j) The Township of Oro Medonte dated June 23108 re: NVCA Budget Expectations. (k) Announcement from Conservation Ontario re: Integrated Watershed Management Initiatives, July 2008 -July 2009 (1) Hon. John Gerretsen, Minister of the Environment dated July 16, 2008re: Great Lakes related Memorandum of Cooperation between the Government of Ontario and the Great Lakes and St. Lawrence cities Initiative (Cities Initiative) {m) Conservation Ontario report dated June 12, 2008 re: CO representation on the Ministry of the Environment's Municipal Stormwater Management and Climate Change Committee. (n) Letter from the Premier of Ontario dated June 24/08 re: NVCA letter dated May 16/08 requesting support of recommendations contained in the 2006/2007 Annual Report of the Environmental Commissioner (May 16t" letter attached} (o) Conservation Ontario on table report, June 23!08 meeting re: Summary of 2008-2009 Source protection Business Planning Process. (p) Letter sent to MOE, Senior Policy Advisor dated June 25/08 re: NVCA Resolution regarding amendments to the Pesticide Act. BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07/08 22 August, 2008 Page 8 of 8 (q) Ministry of the Environment dated July 30/08 re: Updated Information Regarding the Ontario Drinking Water Stewardship Program. (r) Conservation Ontario dated June 24108 re: Draft guidelines to support Conservation Authority Administration of the "Development Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation". (s) Ministry of Natural Resources dated July 3/08 re: CA Levy Apportionment-MNRICA Agreement for Use of MPAC Assessment Data. (t) Minister of natural Resources, Donna Cansfield letter dated August 7108 re: response to Chair Nix's letter regarding the Ontario Low Water Response program. RES.#14 MOVED BY: Percy Way SECONDED BY: John McKean RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; FUTURE MEETINGS BOARD OF DIRECTORS - September 12108 EXECUTIVE COMMITTEE -September 26/08 UPCOMING EVENTS Friends of Minesing Wetlands Canoe Trip -September 6/08 Nine Mile Portage Festival -September 20/08 ADJOURN RES.#15 MOVED BY: John McKean SECONDED BY: Percy Way RESOLVED THAT: This meeting adjourn at 11:30 a.m. to meet again at the call of the Chair. Carried; Members adjourned to the Board MemberlStaff appreciation BBQ at Tiffin. Fred Nix, N.V.C.A. Chair Wayne R. Wilson, CAO1Secretary-Treasurer Dated this 12 day of September, 2008 ,, ~r. September 16, 2008 t. ~ ~., ~` ~} <T~' ,~ f His Worship H.S. Hughes Mayor Township of Oro-Medonte 148 Line 7 South PO Box 100 Oro, Ontario L0~ 2X0 Dear Mayor Hughes: Thank you for your letter of August 27, informing me of council`s resolution about Zenn cars. The views of our municipal leaders are very important to me, and I appreciate your keeping me informed of council's activities. I note that you have sent a copy of council's resolution to my colleague the Honourable )im Bradley, Minister of Transportation. Itrust that the minister will also take council's views into consideration. Thank you again for the information. Please accept my best wishes Yours truly, .. Dalton McGuinty Premier c: The Honourable )im Bradley ~~e-~ ~~~ S,F~ ®~~ ~~ ~ ~~ -~ ~ ~ ~ ~ ~ h ~ '... iy- I+~ ~-u~ ,. ",~ AYE C~J(~~'C3RA7[~1fV GF T!-~~ ~ "~ A i'~ ~.~~'~ ~. i //) r~/f~") ~?z3 Lir c ; S.. !3 ,x 1«1 Cle O- ~L,~i~"fJ ~ f.7I. LX~ E ~:< <7E~5) 457 ~ ~ 33 ~Anhd4V_Of0-ME; CSC i e'.ti_d August 27, 2008 The Honourable Dalton McGuinty Premier of Ontario Queen's Park, Raam 281 Main Legislative Building Toronto, ON M7A 1A1 Re: Township of Hilliard, Resolution #2008-123 Request for Support, license of Zenn Cars in Ontario Dear Premier McGuinty: At its Committee of the Whole meeting of August 13, 2008, the Council of the Township of Oro-Medante adapted the fallowing motion with respect to the above-noted matter: "It is recommended that 1. The correspondence dated July 16, 2008 from Township of Hilliard, re: Request for Support, License of Zenn Cars in Ontario be received. 2. The Council of the Township of Oro-Medonte support the Township of Hilliard's Resolution #2008-123 with respect to the licensing of Zenn Cars in Ontario. 3. And Further That Hon. Dalton McGuinty, Premier; the Minister of Transportation Ontario; the Minister of Government and Consumer Services, Garfield Dunlop, MPP Simcoe North and The Township of Hilliard be advised of Council's decision." Your support and positive action would be greatly appreciated. Thank you for your consideration of this matter. Yours cere y, H.S. Hughes Mayor Iso Encl. Cc: Han. James Bradley, Minister of Transportation Hon. Ted McMeekin, Minister of Government and Consumer Services Garfield Dunlop, MPP Simcoe North Jae! Carleton, Glerk, Township of Hilliard ~ttL-~f~-4; 8 l~w.fi~ : "~;~~HIP 1:;F +:.k1,uMEL~~NTE G~ii/?-0 ~' 1~~:'~8 ,_`~ --'•1:; NSL~Ia`„?D :~,Fip ?'N("iPPiLII ~Ic~ved by. seconded by: ~0€l8 c. o~ ~v. P.C' _, ._ P~1~E F3`<.; ~~•, s`°) ~~ a Dates July if> ?QO$ Vv'HER.IAS "Z~nn'° electric cars are rnartufactured by a Taranto company based in Montreal; .41~1D WHER;wAS the Zetxrt car has been being manufactuted for appraximatel}r [en years but, thus far. is t~nly being Said in the ~ ~[I1tCd States; A~ t~'i-iER~.A,S these cars are desigrteel for urban driving with a maximum speed cif 50 kph and can be filly charged in six hours ar partial,3y charged {8L3°fo~ ltt one and cane-half hours, with the cost of a full charge being alaprcaximately l .{30: A.I~D W"NEREAS the cast aF ;ascaline, the harm being caused to the environment by gas and diesel powered vehicles, aanc3 the inabzlity of the Federal C"xoe,•ernment to meet the requirerxtetats of the FCyoco protocol makes the >: of these vehicles a responsible and cost etTicient rzte:~xs of travel; A~rYD WHEREAS the Z,enn car is already allowed ita many of the states in the U.S 4.; Al`it7 V~IERI~A~ the Quebec Ministry ofTransportstion has introduced a pravirtCe-wide, three year pzlttt project that erttble lc~iv speed vehicles in tl~e Province of. Quebec; Nt~W TI~EREE'C}RF, we, the C_'ouxtcil of the Township of Hilliard, petition the Province a£C}ntaz•icr to take the saute position tha# C }uehec has taken already and allow these vehicles to Tae licensed in Qntsrio; ,mil.? )~URT~{ER THAT a copy of this resolution be forwarded to the Hon. Dalton McGuinty, Premier; the Minister of ~'raztspc7rtation t~ntario; the 'Minister of txcaverrsment atzd Cansurner Sen~ices; and all rtemtsers of the Pravinrial Legislature; ~'~D FLtRTHER THAT cnpies afthis resolution be fanvarded to all rnurucipalities in tJntarlo requesting their supprart ;:f~l1E7i1W f~X A(jg7{i1{t PCiefi. $M~4 l..afiam~aicp. 6Aacaice i,! rears. E~ar+ ,/ lBtlMx. E~.~4yR :",prra0 ~~ Dxt+31gQ T(~'UV~P (~~~- ,~ ,~- ~~ ~ ., , t ~a"TIC ": = __ _ ~~ !~ AUG RE$fitylrt,itSOl~LS1N tl~ `r,,~oo 'ir, • l ~'3 Qf #~ Council ~f T ip of Ni i~Fd,. r~M'lf~Yll l~ . 7 J [ Q'1,...a. ~ a+«..~ 4...r1 tea, - y. }Zeevc~ Ball, Jerr From: Catherine Lindegaard Sent: Tuesday, September 09, 2008 11:15 AM To: Ball, Jerry Subject: NAPOLEQN RQAD - C}RCJ MEDONTE Good morning Mr. Ball Further to our telephone conversation last Friday, regarding installing speed limit road signs on Napoleon Road, this email is to serve as Wolf Steel Ltd.'s official request to the Township to have the installation of speed limit signs on Napoleon Road, tabled with Council to became an official by-law. We are requesting a "Maximum 40 klm per hour" be posted. As you are aware, Napoleon Road is a county road and it has recently been paved and is now a pleasure to drive on, however, it has become a speedway, as there are no speed limit signs posted anywhere. Napoleon Road is not only used by our 350 some odd employees, but it is also used by the occupants of the residence beside our manufacturing facility, the general public who shop in our Retail Store (Napoleon Home Comfort}, the employees and truckers for Beamish Construction and the employees and truckers for Sergeant's Asphalt, along with an array of other trucking /delivery people, and suppliers. Wolf Steel Ltd. has two manufacturing facilities that flank the road. Consequently, all day long we have employees crossing the road an foot; sometimes this is very risky business due to the volume of traffic and the speed to which motorists are now driving on Napoleon Road. We have serious concerns about the safety of our people who must cross this road each and every day, multiple of times throughout the day. Our concerns for our people's safety increases 10- fald with the onset of winter and the snow banks becoming very tall, thus obstructing the view far pedestrians and motorists alike. We sincerely hope the Township will understand our concerns and stand behind this initiative. Wolf Steel doesn't want to become one of those statistics, whereby no action is taken until there has been loss of life. That would be a tragedy. As long as we have been at this location, Wolf Steel's management has issued written communications to all of our employees to keep their speed on Napoleon Road to a maximum of 40 klm (less rs preierabte...) -along with keeping their speed down in the parking lots. We have made it perfectly clear to our people that ignoring the Company's internal speed policy, could be grounds far a written reprimand. It's not our people that we have the most concerns about abusing the speed limit, but all the other people who use the road, hence the request far speed limit signs. We would greatly appreciate hearing back from either yourself or another Township of Oro-Medonte member to let us know if this request will indeed be tabled with Council, when this will take place, and if approved, how long before the signs would be erected. Thank you. Best regards, Catherine Lindegaard Persona! Assistant to the President Wolf Steel Ltd. Napoleon Fireplaces & Grills 24 Napoleon Road Barrie 1 Ontario J Canada / ~4M 4Y8 T: (705) 721-1212, ext. 263 F: (705) 720-9081 E: ~: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-122 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Lazeron Homes Inc. described as lands as follows: Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844 Being all of PIN 58560-0016 (LT} ' Lakeshore Road East Roll # 4346-010-010-01800 Township of Oro-Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 2008-069, as amended, a By-Law to Designate Areas of the Township as Site Plan Gontral Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law Na. 2008-069, as amended; NOW THEREFORE the Gauncil of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Gantrol Agreement attached hereto as Appendix "A", an lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Gontrol Agreement an behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall farm part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 24T" DAY OF SEPTEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Hughes Clerk, J. Douglas Irwin APPENDIX "A" SITE PLAN AGREEMENT - between - ~AZERON HOMES INC. and THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Part of Lot 25, Concession 10, Being Part 2, an PLAN 51 R-35844 Being all of PIN 58560-0016 (LT) Lakeshore Road East Roll # 4346-010-010-01800 TOWNSHIP OF ORO-MEDONTE GOUNTY OF SIMCOE August, 2008 By-Law No. 2008-122 THE TQWNSHIP ©F ORU-MED4NTE SITE PLAN AGREEMENT TABLE 4F CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Sectian 5 Security Section 6 Compliance Sectian 7 Ca-operation Section 8 Binding Effect Section 9 Severability of Clauses Sectian 10 Save Harmless SCHEDULES Schedule "A" legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of 2008, in accordance with Section 41 of the Planning Act. BETWEEN: LAZERON HOMES INC. Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit construction of a new single detached dwelling on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area": AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b} This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. e} No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d} The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited ta, the County of Simcae. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to attaining the approval of these lands for the intended use. f} The Owner shall pay a refundable deposit for such reasonatle costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit far expenses and actual cost shall be $N/A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all TransferslDeeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with goad title, free and clear from all encumbrances. h} The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the TownshiplMinistry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit construction of a new single detached dwelling as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule `B". b) Li htin All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use andlor roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law Na. 97-95, as amended, and the Ontario Building Code Regulation #419!86, and such parking areas, loading, and access areas shat( be kept free and clear of snow and ice and kept adequately drained. All en#rances shall be constructed, as in Schedule `B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, Gounty of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B" e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I} and multi-unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Gontrol The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erasion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. ~. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"}, the following securities: a} Cash in the amount of one hundred percent (1 QO°l°} of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b} An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (10d°l°} of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1 }year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30} days prior to expiration. c} The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cast of the works to the Township Engineer for approval. When the cost estimate has bean approved, it will be set out in Schedule "D" of this Agreement and will became the basis for the limits of the securities. d} Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security far any item ar any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e} Upan written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f} If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one {21 }day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the MunrcipalAct, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title, 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 1Q. SAVE HARMLESS The Qwner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and ail claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants orsub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants ar agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED The Corporation of the Township of Oro-Medonte per: N.S. Hughes, Mayor J. Douglas Irwin, Clerk SCHEDULE "A" NOTE: It is understand and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Caro-Medonte and LEGAL DESCRIPTION OF t_ANDS Part of t_ot 25, Concession 10, Being Part 2, on PLAN 51 R-35844 Being all of PIN 58560-0016 (LT) Lakeshore Road East Roll # 4346-010-010-01800 SCHEDULE "B" NOTE: It is understood and agreed that this Schedule farms part of the Site Plan Agreement between the Township of Ora-Medante and SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. i~ SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Ora-Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Bloak Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors far the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor far the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP NlA io SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Ora-Medonte and ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT NiA LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required NlA under the terms of this Agreement, as noted in Section 5 herein. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-123 Being a By-law to remove the Holding symbol applying to lands located at Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844 Being all of PIN 58560-0016 {LT) Lakeshore Road East Roll # 4346-010-010-01800 (Lazeron Names Inc.) WHEREAS the Council of the Corporation of the Township of Ora-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1.Schedule `A5', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844, Being all of PIN 58560-0016 (LT), Lakeshore Road East, Roll # 4346-010-010- 01800 (Lazeron Homes Inc.)" as shown on Schedule `A' attached hereto and farming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME THIS 24T" DAY OF SEPTEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Hughes Clerk, J. Douglas Irwin Schedule 'A' ~o By-Law No. 2ClC~8-123 This is Schedule 'A` to By-Law 2008-123 passed the day of , 2008. Mayor H.S. Hughes Clerk J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDQNTE BY-LAW NO. 2008-126 Being a By-law to Appoint a Chief Municipal Law Enforcement Officer WHEREAS the Police Services Act, R.S.Q. 1990, Chapter P.15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of a municipality; AND WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Municipal Act 2001, S.Q. 2001, c. 25, Section 227, as amended, provides that it is the role of the officers and employees of the municipality, to implement council's decisions and establish administrative practices and procedures to carry out council's decisions; to undertake research and provide advice to council on the policies and programs of the municipality; and to carry out other duties required under this or any Act and other duties assigned by the municipality. AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte does now find it expedient to appoint a Chief Municipal Law Enforcement Officer; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Gary Skelding be appointed as a Ghief Municipal Law Enforcement Officer for the Township of Oro-Medonte; 2. That this appointment shall be effective as of September 15, 2008. BY-LAW READ A FIRST AND SECOND TIME THIS 24T" DAY OF SEPTEMBER, 200$. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-127 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Oro Station Community Hall Corporation WHEREAS Section 11 of the Municipal Act200J, S.C~. 2t?OJ, c. 25, as amended, authorizes the Council of a Municipality to pass a by-law respecting water distribution; AND WHEREAS the Applicants have requested permission from the Municipality to connect to a municipal water system (Canterbury}; AND WHEREAS the Municipality is prepared to grant permission to connect to a municipal water system (Canterbury} upon certain terms and conditions; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Water Service Connection Agreement, shown as Schedule "A" attached hereto and forming part of this By- law. That this By-law shall come into full farce and effect on its final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 24T" DAY OF SEPTEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-Law iva. 2~J08-127 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE WATER SERVICE CONNECTION AGREEMENT THIS Agreement made, in triplicate, this day of , 2008. BETWEEN: ORO STATION COMMUNITY HALL CORPORATION Hereinafter referred to as the "Registered Owner" - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEQONTE Hereinafter referred to as the "Municipality" A description of the land affected by this Agreement is as follows: 31 Ridge Road East Concession 8, Pt. Lot 24 Township of Oro-Medonte Roll #4346-010-009-09700-0000 The Municipality has entered into this Agreement on the day of , 2008. The Registered Owner agrees to comply with all the terms and conditions as set out in the Corporation of the Township of Oro-Medonte By-law No. 2003-025 {a By-law to regulate Municipal Water Systems within the Township of Oro-Medonte), as amended by By-law No. 2004-024; and Schedule "J" - "Water" of By-law No. 2008-065, as amended, attached hereto. The Registered Owner acknowledges and agrees that all costs to connect to the municipal water system shall be at their cost, including, but not limited to, all labour, material and water meter. The Registered Owner acknowledges and agrees that the Township of Oro-Medonte does not guarantee water pressure and that either now ar in the future, the Registered Owner may be required to install and maintain equipment to satisfy pressure. ORO ST IO JNV~1 OMtAhl1 ~ CORPORATION Y. '. .~ } ~4a t ~ Allen Gilch st ------ Has the Authority to Bind the Corporation THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE H.S. Hughes, Mayar J. Douglas Irwin, Clerk CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE • BY-LAW NO. 2004-024 Being a By-law to Amend By-law No. 2003-025, a By-law to Regulate Municipal Water Systems within the Township of Oro-Medonte I'; i WHEREAS Council of the Township of C7ro-Medonte did, on the 18`h day of June, 2003, j~ enact By-law No. 2003-425 to regulate municipal water systems within the Township of '' Oro-Medonte; AND WHEREAS Council of the Corporation of the Township of Oro-Medonte deems it desirable and necessary to amend By-law No. 2003-025; AND WHEREAS t3y-law No. 2003-025 deems that watering of lawns ar gardens, or the filling of swimming pools, are not deemed to be domestic uses under the terms of the By-law; AND WHEREAS By-law No. 2003-025 authorizes the Director of Engineering and :. ~ Environmental Services to take all such action, as may be necessary, to immediately terminate the supply of water to any property served by the Municipal Water System; NOW THEREFORE the Council of the Township of Oro-Medonte enacts as follows: 1. THAT Section 4 of By-law No. 2003-025 be amended by adding the following: °4.5 No person shall, from a Municipal Water System, water or sprinkle, or cause or permit the watering or sprinkling of any lawn, garden, tree, shrub or other outdoor plant, or fill swimming pools, in the Township of Oro- Medonte through a hale or other attachment except between the hours of 7:00 p.m. - 11:00 p.m. subject to the following: i a} Owners or tenants of properties with a municipal address with an even number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on even-numbered days of the month; b} Owners or tenants of properties with a municipal address with an add number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on odd-numbered days of the month; c} Qwners of newly seeded andlor sodded lawns, upon proof of installation and subject to the approval of the Director of Engineering and Environmental Services or his designate, may be permitted to water their lawn far fourteen {14} consecutive days regardless of the day designated under these wafer restrictions; d} Owners of properties which have been sprayed for insects, upon proof of such spraying and subject to the approval of the Director of Engineering and Environmental Services or his designate, may be permitted to water their lawn for seven (T} consecutive days regardless of the day designated under these water restrictions. 4.6 No person shall use water for lawn watering or any other similar purpose when a total water ban order is in effect. 4.7 A total water ban order issued by the Township to suspend lawn watering or other similar purpose shall remain in effect until it has been revoked by the Director of Engineering and Environmental Services or his designate." '' 2. THAT this By-law shall come into force and take effect on its final passing thereof. r I I'; By-law read a first and second time this 17th day of March 2004. By-law read a third time and finally passed this 17th day of March 2004. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Ma r, J. eil Craig ~jr, ~Xr.~.,. Clerk, M ilyn Penny ok SCHEDULE `J' TQ BY-LAW N©. 2408-465 ~°"" WATER 1. Definitions For the purpose of this Schedule: 1.1 "Municipal Water Area" shall mean a subdivision within The Corporation of the Township of Oro-Medonte; 12 "Municipal Water Systems" shall include all water works established within the present Township of Oro-Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shalt not include any private water works which have not been acquired, established, maintained or operated by the Township ar its predecessors; 1.3 "Owner" shall mean the assessed owners} as identified an the Assessment Roll for taxation purposes during the current year, as amended; 1.4 "Treasurer" shall mean the Treasurer of The Corporation of the Township of Oro-Medonte; 1.5 "Unit" shall mean an assessed or assessable unit within a residential, commercial or industrial building, and shall include an apartment located within a single family dwelling which is serviced by the Township Water System, as permitted under the applicable Zoning By-law; 1.6 "Water Works" means any works for the collection, production, treatment, storage, supply and distribution of water, ar any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. Water Charges, Billing and Collection 2.1 As soon as the water connection installation is approved by the Township Inspector, he shall forthwith turn the water on far owner. The owner will then be charged at the appropriate water rate, as per Schedule `J'; 2.2 At the end of September each year, the duly authorized employee shall read, or cause to be read, all meters connected to the Municipal Water System to determine the amount of water used during the year; 2.3 The Treasurer shall calculate water charges to be assessed against each unit in a Municipal Water Area, in accordance with the minimum quarterly charge and rates per cubic meter as set out in Schedule 'J'; 2.4 The Treasurer shall, for each calendar quarter, issue bills to each unit based on the applicable water charges. Water bills shall be due and payable not less that twenty-one (21) days from the date of mailing; 2.5 Water payments shall be payable to The Corporation of the Township of Ora- Medonte and may be paid during office hours in person or by mail at the Oro- Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On LOt_ 2X0, or at mast financial institutions. Water payments made at a financial ' institution shall deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Office and Moonstone Fire Hall. Page 19 of 23 ~; SCHEDULE "J" To BY-LAW NCI. 2008-065 -WATER continued... 2.6 The Treasurer shall impose a ten (10} percent late charge an all unpaid accounts on the day after the due date. 2.7 If an account remains unpaid, the Township may collect amounts payable pursuant to Section 398{2) of the Municipal Act, 2001, c. 25, as amended. ~~ If an account remains unpaid, the Township may collect amounts payable pursuant to Section 398{2) of the Municipal Act, 2001, c. 25, as amended. 3. Water Rates -Metered, Residential or Commercial (a} Shanty Bay - M-66, M-71, M-696 Based on twelve (12) month period $600.OOtUnit far twelve (12} Months Minimum Rate Up to 385 Cubic Meters Based an a three (3) month period $150.OOIUnit for three (3) Months Minimum Rate Up to 90 Cubic Meters (b) Harbourwoad - M-118 Based on twelve {12) month period $600.OOIUnit for twelve {12) Months Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period $150.00/Unit for three (3) Months Minimum Rate Up to 90 Cubic Meters (c) Sugarbush • M-8, M-9, M-3Q, M-31, M-367, M-368 Based on twelve {12) month period $600.00/Unit for twelve (12) Months Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Cubic Meters (d) Gedarbrook - M-157 Based on twelve (12) month period Minimum Rate Up to 365 Cubic Meters $150.00/Unit for three {3) Months $600.00/Unit for twelve (12) Months Based an a three (3) month period Minimum Rate Up to 90 Cubic Meters ---,,, (e} Canterbury - M-343 Based on twelve (12) month period Minimum Rate Up to 365 Cubic Meters Based on a three {3) month period Minimum Rate Up to 90 Cubic Meters $150.00lUnit for three (3) Months $600.00/Unit far twelve (12} Months $150.00/Unit for three (3) Months Page 20 of 23 } SCHEQULE "J" TO BY-LAW NO. 2008-oS5 -WATER continued... (f} Maplewood Based an twelve (12) month period $600.00/Unit far twelve (12} Months Minimum Rate Up to 365 Cubic Meters Based an a three (3} month period ~ $150.OOtUnit far three (3} Months ~ Minimum Rate Up to 90 Cubic Meters {g} Horseshoe Highlands - M-391, M-447, M-456 -Zone tl Based on twelve (12} month period $600.00/Unit for twelve (12} Months Minimum Rate Up to 365 Cubic Meters Based on a three (3} month period $150.00(Unit for three (3} Months Minimum Rate Up to 90 Cubic Meters (h} Craighurst - M-510 Based on twelve (12) month period $600.00/Unit for twelve (12} Months Minimum Rate Up to 365 Cubic Meters Based on a three (3} month period $150.00lUnit far three {3) Months Minimum Rate Up to 90 Cubic Meters (i} Warminster - 309, M-104, M-92 Based on twelve {12) month period $600.00lUnit for twelve (12) Months Minimum Rate Up to 365 Cubic Meters Based an a three (3} month period $150.00/Unit for three (3) Month Period Minimum Rate Up to 90 Cubic Meters {j} Medonte Hills Hills - 1650, M-29, M-174 Based on twelve (12} month period $600.OOlUnit for twelve (12} Months Fiat Rate Based an three (3} month period $150.OOtUnit for three {3) Month Period Flat Rate {k) Robincrest - M-123, M-101, Bachly Based on twelve (12) month period $600.OOIUnit for twelve (12) Months Flat Rate Based on three (3} month period $150.00/Unit for three (3} Month Period --~ Flat Rate 4. Surcharge Based on Twelve (12} Month Period for all Metered Systems (a) 366-545 Cubic Meters $1.891Cubic Meter (b) 546 + Cubic Meters $2.05ICubic Meter Page 21 of 23 SCHEDULE "J" TO BY-LAW NO. 2408-065 -WATER continued... 5, Flat Rate: Residential {a) Horseshoe -Oro 1587 Based on twelve (12} month period $604.44/Unit for twelve (12} Months Flat Rate Based on three {3} month period $t54.401Unit far three {3} Month Period ~ Flat Rate (b} Horseshoe - Medonte 1531, M-10, M-11, M-23 Flat Rate Based on three {3} month period Flat Rate (c) Pine Ridge Ski Ctub Flat Rate (6 units} Flat Rate Gommereial 6. Miscellaneous Fees: $644.441Unit for twelve (12} Months $154.44/Unit for three {3} Month Period $3,644.44 for twelve (12} Months $ 944.44 for three {3} Month Period {a} Connection fee inspection (b} Disconnection and reconnection charge ,`1, p $204.44 $ 54.40 each Page 22 of 23 f THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-124 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, SEPTEMBER 24, 200$ THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEQONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, September 24, 2048, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Tawnship of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 24th DAY OF SEPTEMBER, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 24th DAY OF SEPTEMBER, 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, N.S. Hughes Clerk, J. Douglas Irwin