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09 17 2008 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, SEPTEMBER 17, 2008 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a) Lake Simcoe Regional Airport minutes, meeting held on June 19, 2008. Staff Recommendation: Receipt. b) Donna Cansfield, Minister of Natural Resources, correspondence dated September 5, 2008 re: Strategy for Preventing and Managing Human-Wildlife Conflicts in Ontario and Strategy for Preventing and Managing Human-Deer Conflicts in Southern Ontario. Staff Recommendation: Receipt. 6. COMMUNICATIONS: a) Doug Shelswell, correspondence dated September 7, 2008 re: Line 13 N between 15/16 Sideroad and Old Barrie Road. 7. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Allison re: correspondence dated September 8, 2008 from Toba Offman, re: Lamont Beach Association Requests. 8. FINANCE AND ADMINISTRATION: a) Report No. TR 2008-22, Paul Gravelle, Director of Finance/TreasurerlDeputy CAO, re: Statements of Accounts, August, 2008. 9. PUBLIG WQRKS: None. 1 Q. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2008-33, Keith Mathieson, Director of Engineering and Environmental Services re: Oro Station Community Hall Corporation -Request to Connect to Canterbury Municipal Water System. 11. DEVELOPMENT SERVICES: a} Report No. DS 2008-61, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hald 2008-SPA-08 (Lazeron Homes Inc.}, Part of Lot 25, Concession 10, Being Part 2, on Plan 51 R-35844, Being all of PIN 58560-0016 (LT), Lakeshore Road East, Roll # 4346-010-010-01800. b) Report No. DS 2008-66, Andria Leigh, Director pf Development Services, re: Craighurst Secondary Plan, Updated Timeline. 12. EMERGENCY SERVICES: None. 13. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2008-25, Shawn Binns, Director of Recreation and Community Services re: Request for Grant/Subsidy, Oro District Lions Club. 14. IN-CAMERA: a} Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organizational Review}. b) Robin Dunn, Chief Administrative Officer, re: Property Matter (TRY Recycling). 15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 16. ANNOUNCEMENTS 17. ADJOURNMENT ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, September 17, 2008 8. FINANCE AND ADMINISTRATION: b} Robin Dunn, Chief Administrative Officer, verbal, re: Township Participation, Co-op Program through Georgian College. 14. IN-CAMERA: c} Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North}. ~~~im~oe Regional,kirl:~c>rt MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY JUNE 19, 2008 AT THE NEUFELD ROOM TOWNSHIP OF ORO-MEDONTE ADMIINISTRATION CEN~'RE -~ In Attendance: Commissioners: T. Allison Staff: D. James, City of Barrie J. CrawFord C. deGorter, City of Barrie W. Lardy L. Leach J. Lehman (joined the m+=eting at 7:15 pm} - - P. MuLooney _ M. Prowse F. Smith Regrets: __ P. Spears CALt_ TO ORDER The meeting came to order at 7:03 p.m. and was chaired by L. Leach. 1.0 DECLARATION(S) OF PECUNIARY INTEREST(S) OR CONFLICTS OF INTEREST(S) L. Leach opened the floor for declarations of pecuniary interests} or potential conflict(s) of interests}. None were declared at this time. 2.0 2008-AC-27 MINUTES OF THE MAY 15, 2008 COMMISSION MEETING Moved by: F. Smith Seconded by: P. Mulraoney That the minutes of the May 15, 2008 Commission meeting be approved, as presented. CARRIED 3.0 BUSINESS ARISING FROM THE MINUTES i} Mayor Hughes provided an update regarding potential Federal funding for the airport. He noted that comments were submitted to the County of Simcae regarding the Simcoe Rrea Growth Plan and recognizing the airport in the "Transportation Plan". Mayor Hughes noted that he attended a meeting with MP Bruce Stanton and a representative from MP Brown's office in Ottawa to pursue funding options for the airport. Mayor Hughes reported that a meeting was being organized with the Minister of Public Infrastructure Renewal and the Mayors of the three municipalities (Barrie, Oro-Medonte and Orillia} to discuss potential funding from the Province. 4.0 PROPERTIES AND COMMERCIAL DEVELOPMENT i) D. James provided the Capital Works and Construction Update as provided. D. James reported that the final draft of the RFP for the Runway extension preliminary engineering would be completed and distributed the following week He noted that it was critical that the item is award as loan as possible. 2008-AC-28 AWARDING OF TENDER Moved by: M. Prowse Seconded by: S. Crawford THAT the Airport Manager in consultation with the President of the Commission be authorized to award the tender for the engineering of the runway extension with the upset limit of $85,000. 2008-AC-29 CLOSED SESSION CARRIED Moved by: M. Prowse - _ Seconded by: J. Lehman That the Commission be authorized to enter into Closed Session at 7:25 pm to discuss Solicitor Advice. -- 2008-AC-30 ARISE FROM CLOSED SESSION Moved by: M. Prowse Seconded by: J. Lehman That the Commission arise from Closed Session at 8:02 pm. 5.0 FINANCIAL The LSRA Operating and Maintenance Financial as of April 30, 2008 was received 6.0 CORRESPONDENCE CARRIED CARRIED i) All correspondence as presented was reviewed. Mayor Hughes presented two pieces of correspondence regarding the proposed area growth plan Dated May 7, 2008 and the Building Canada Fund dated June 12, 2008. 7.0 2008 & ONWARD PRIORITES i) A lengthy discussion ensued regarding the Joint Venture Agreement and governance issues. The Commission discussed the business plan and the formation of a Business Plan Sub-Committee. 2008-AC-31 BUSINESS PLAN SUB-COMMITTEE Moved by: J. Lehman Secanded by: T. Allison That a Business Plan Sub-committee, comprised of P. Mulrooney, T. Allison and J. Lehman be requested to report back to the Commission at the next meeting. CARRIED ;;, ,.w 2 8.0 MEETING{S) The next Commission meeting is scheduled for Thursday August 21, 2008 9.0 ADJOURNMENT MOTION: Moved by F. Smith, seconded by W. Gardy. 2008-AC-32 THAT, the lake Simcoe Regional Airport Commission meeting adjourn at 9:05 p.m." CARRIED C. deGorter ~ (Acting) Recordin S cretary, LSRA Commission Distribution: Commission Members Finance Department, City of Barrie !. Brawn, City Manager, City of Orillia Clerk's Office, City of Barrie Mayor & Council, c/o City Clerk, City of Orillia L. ch C~-' President, LSRA Commission Clerk's Office, Township of Oro-Medonte B. Stanton, MP P. Brown, MP Non. A. Carroll, MPP G. Dunlop, MPP 3 NO COMMISSION MEETING HELD IN JULY Ministry of Natural Ministere des Richesses Resources naturelles Office of the Minister Bureau du ministre Room 6630, Whitney Block Edifice Whitney, bureau 6630 99 Wellesley Street West 99, rue Wellesley Quest Toronto aN M7A 1W3 Toronto (Ontario} M7A 1W3 Tel: 416-314-2341 Tai.: 416-314-2301 Fax: 416-314-2216 T~I~c.: 416-314-2216 ~~ ~ ~ ~~~ His Warship Harry S. Hughes Township of Oro-Medonte P.O. Bax 100 148 Line 7 South Qro ON ~O<_ 2X0 Dear Mayor Hughes: ~/ Ontario MNR3006MC-2008-2364 In recent years, there has been much interest and concern about the increasing interactions between people and wildlife in both urban and rural areas. This is happening not only in Ontario but in communities right across Canada and North America. Contributing factors to human- wildlife conflicts include changing land use patterns, agricultural practices, transportation corridor planning, human behaviour and the habitat and behaviour of wildlife. The responsibility for preventing human-wildlife conflicts is shared among all levels of government and the public. After consulting with aver 30 stakeholders, the Ministry of Natural Resources, together with other ministries and agencies, released two new strategies. Strategy for Preventing and Managing Human-Wildlife Conflicts in Ontario and Strategy tar Preventing and Managing Human-Deer Conflicts in Southern Ontario represent the collaborative effort of numerous provincial ministries, partners, stakeholders and individuals. We are currently establishing a stakeholder advisory team to help set priorities for action. During the implementation phase of these strategies, we will continue to involve municipal associations to ensure municipal interests are well represented. We look forward to continued collaboration with our municipal partners to implement these strategies and will keep you informed of our progress. To view the final strategies, please visit www.Ontario.ca/environmentalregistry and access Registry Number PB06E6018 (Strategy for Preventing and Managing Human-Wildlife Conflicts in Ontario) and Registry Number P606E6017 (Strategy for Preventing and Managing Human- Deer Conflicts in Southern Ontario). If you would like to discuss the strategies further, please contact John Dungavell, Wildlife Health Policy Advisor in the ministry's Fish and Wildlife Branch, at (705) 755-1573 ar john.dungavell @ontario.ca. I would appreciate that you share this information with your council members so they can address any concerns their constituents may have. Thank you for your attention to this matter. Sincerely, Donna Cansfield Minister of Natural Resources Thy letter cc~ncc~•~~~~:~. ~ reb~ild~n ~f line 13~ north between 1511~~ ~derr-ad and tl~t: ~1d Barrie 1Zc~ad. The 34-acre field at the earner ~f the 13tH ~0~~1 1511~~ icir~.Y'c~>td has been. ~lr~c~ded bar c~ff~ro~ lend west c~~the 13t~' ~, s ~~,- ~f a cul~~~~ ;~ R ~*~~.er the 13~. ~r~ , ~=, tie last ~~,~_, ,~:.,: c~~ ~~ne X00; ~~,_~~ r ~~-, was rent,°d , : ; . n~fc~rt tc~ try ter ~;~ d ~_ ~,~~r?e c : ~' ., r~~~~tl~ sip ~~: ~ t=::, ref ...~~ ~I i.t~at w~`" 1:E1~<~~~i' ~ a~ a 1~{~t wlt~"°~`°?.~'° ~ ~ asst t~"`~ s, ~'~°s.t1 :x ll.'.~ro~: ~':'~.~:ta`~,a . 4i ti`s i~+ ~~€I ~,E~.. S~~ ~~~°"~CIC`_ .}"~tt~j~, ~ i ~~ d ~ ,'~; ~ ~~1e ?jf s:~y -~-;~ .,;i~,• i~i,," ,_I'C)~}"~° tha~ ~." r-lz2.Els:~'~, ~!~`'_ ~ C ~ '~I l":r a :~ =?ll.dr _ ~i:- _ ~: ~:1L+; s `.t'~J ~Vne 1tC;:' - I~Y`•'•Ca r.-, - ,. A ~_ ~ ~ ~ .;~~: ~~ ~ wl~~z~"~~k ~"}:; ~,. '!~t~ 4:~ ' ~ -. ~ ~~1 ... PS V.~~i ~1 G ~.~ie~ i(~', S ~ ~T~ 'A'L`4'~1~~ ±~ .1 :' ;~1, _ 'r l. w~~. ~l. f ~ _ ~ :~ C , :,-f i.;3 .. ~ . - _ 1 i~.l~ °n~.~~ ~.11~"~ii LSi~in A ~~~1$L ~dl.~ :_.. ... .. _,,. _....~~i .¢ ~ y j.[ t ~ l ~ ry ~ 3 t t :I~ 4...'~ :.dta~ ed a.&~~~b t, ~s.:.i ~. ~,.? $A190... ~~a t ~, ,~ ,-:, --__ f_ From: Lepn C7ffman , Sent: September 8, 2008 6:06 PM To: terry Cc: Beverley Smith; 'Denny Becker' Subject: ~ampnt Beach Asspciatian Dear Terry I am writing on behalf of the Lament Beach Association. As the new president I have been asked to make twa requests on their behalf. 1. There have been complaints about the stop sign at the top of Broadview and Bass Line. A three way stop sign has been suggested as well as a mirror to help identify oncoming traffic. Also, the branches on the corner need to be trimmed back, but this could be done by members of the association as we have the approval of the owners. ?. There are two culverts at 14 and 36 Ward Ave. that have buckled and are in need of repair. Toba Offman T~?t1VNSNIP ~3F ~,?F?O-MEDC}11IT~' REPORT' Report No. TR 2008-022 To: Committee of the Whole Prepared By: Janice MacDonald Meeting Date: September 17, 2008 Subject: Motion # Statement of Accounts - Roll #: August 2008 R.M.S. File #: REGOMENDATI4N(S}: Requires Action For Information tJnly~X It is recommended that: 1. That Report No. TR 2008-022 is received. 2. The accounts for the month of August 2008 totalling $2,266,270.31 are received. BACKGROUND: Fallowing is the statement of accounts for the month of August. Batch No. Date Amount Gheaue Resisters: AC00502 August 06, 2008 $47,896.50 AC00503 August 14, 2008 $1,227,690.46 AC00504 August 20, 2008 $360,429.88 AC00505 August 21, 2008 $20,400.00 AG00506 August 27, 2008 $266,991.12 $1,923,407.96 Payroll: PR00309 PR00312 PR00315 TREASURY Report No. 2008-022 August 02, 2008 August 16, 2008 August 30, 2008 $109,899.30 $111,723.71 $114,437.68 $336,060.69 September 17, 2008 Page 1 of 2 Credit C~tird Resisters: AE00118 August 22, 2008 AE00129 August 22, 2008 AE00130 August 22, 2008 AE00131 August 22,2008 AE00132 August 22,2008 $320.25 $46.69 $3,967.33 $1,860.08 $604.31 ~- $ 6,801.66 Total $2,266,270.31 ATTACHMENTS: Cheque registers. GQNCLUSIQN: That the accounts for the month of August are received. Respectfully submitted: .1~~ic: MacDonald Senior Revenue Clerk r C.A.Q. Comments: C.A.Q. Approval: Date: TREASURY September 17, 2008 Report No. 2008-022 Rage 2 of 2 ~~,t r:. A•r. ,t Y '. ' r TQWNSNIP lJF URt"1-MEQONTE ., REPt)RT Report No. To: COMMITTEE OF THE Prepared By: EES2008-33 WHOLE L. McNiven Meeting Date: Subject: Motion # September 17, 2008 Oro Station Community Hall Roll #: Corporation -Request to R.M.S. File #: Connect to Canterbury Municipal Water System RECOMMENDATION(S): Requires Action Far Information Only It is recommended that: 1. THAT Report No. EES20Q$-33 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Water Service Connection Agreement with the Oro Station Community Hall Corporation for 31 Ridge Road East, Concession 8, Part Lot 24. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. AND THAT the Board of Directors far the Oro Station Community Hall Corporation be notified of Council's decision. .BACKGROUND: The Oro Station Community Hall Corporation is conducting improvements to their property at the Oro Station Community Hall located at 31 Ridge Road East. A grant has been received from the Ontario Trillium Foundation to help fund some of the more significant projects. One such project is the improvement of the supply of potable water to the Hall. As such, the Community Hall Corporation is requesting connection to the Canterbury municipal water system located in Oro Station at the corner of Line 7 South and Somerset Boulevard. ANALYSIS: Mr. Fred MacGregor, Environmental Services Foreman, has no concerns with the Oro Station Community Hall Corporation connecting to the Canterbury water system at Somerset Boulevard. Engineering and Environmental Services September 17, 2008 Report No. EES2008-33 Page 1 of 2 The Oro Station Community Hall (OSCH) Corporation will be required to obtain permission from the County of Simcoe in order to place a service within the Gounty right- of-way. The OSCH Corporation is aware that all costs involved with the installation of the water service, will be at their expense. The OSCH Corporation is required to pay the $200.00 inspection fee and install a water meter, as per Township standard OM-W4. FINANCIAL: Additional revenue will be generated from the addition of one more water system user. POLICIES/LEGISLATION: Municipal Act, 2006 CONSULTATIONS: Ora Station Community Hall Corporation Mr. Fred MacGregor, Environmental Services Foreman ATTACHMENTS: CONCLUSION: That the request by the Oro Station Community Hall Corporation to connect the Oro Station Community Hall, located at 31 Ridge Road East, to the Canterbury water system be granted. Respectfully submitted: Lisa McNiven, C.E.T., B.Sc., Manager of Engineering and Environmental Services SMT Approval /Comments: C.A.O. Approval /Comments: Engineering and Environmental Services September 17, 2008 Report No. EES2008-33 Page 2 of 2 TOWNSHIP OF ORO-MEDONTE Y ~ REPORT 1~ _ ~ Report No. To: Committee of the Whole Prepared By: DS 2008-061 Andria Leigh, Director of Development Services Meeting Date: Subject: Site Plan Agreement Motion # September 17, 2008 and Removal of Hold 2008-SPA-O$ Roll #: (~azeron Homes Inc.} R.M.S. File #: D11 38280 4346-010-010-01800 Part of Lot 25, Concession 10, Being Part 2, on Plan 51 R- 35844, Being all of PIN 5$560- . 0016 (LT}, Lakeshore Road East, Roll # 4346-010-010- 01800 RECOMMENDATIONS}: Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2008-061 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Lazeron Homes Inc. to permit a single detached dwelling at Lakeshore Road East. 3. THAT the Clerk prepares a By-law for Council's consideration to enter into a Site Plan Agreement with ~azeron Homes Inc. 4. THAT the Clerk prepare a By-law for Council's consideration to remove the Holding Symbol from lands described as Lakeshore Road East, Part of Lot 25, Concession 10, Being Part 2, on Plan 51 R-35844, Being all of PIN 58560-0016 (LT). 5. AND THAT the owner be notified of Council's decision. BACKGROUND: The subject lands were previously the subject of a Consent Application (2007-8-27) which was approved by the Committee of Adjustment in September 2007 and a Condition of Consent Rezoning which was approved by Council in May 2008. The zoning now in effect on the subject lands is Shoreline Residential Holding (SR (H)). As such, the owner must enter into a Site Plan Agreement prior to the removal of the Holding Symbol and issuance of a Building Permit. PLANNING DEPARTMENT Meeting Date September 17, 2008 Report No. DS 2008-061 Page 1 of 4 ANALYSIS: The subject lands are zoned Shoreline Residential {Hold} {SR (H)} Zane; the Hald was applied to these lands as part Of the rezoning application when it was determined that the subject property abuts lands that have been identified to contain significant woodlands. Given the proximity to the significant woodlands, the Holding provision was applied as part of the rezoning to require a Site Plan which depicted the building and septic envelopes, and areas of vegetation to be protected. The site plan submitted identifies these and is intended to ensure that the existing vegetation is protected during building construction in order to reduce the potential impact of the residential use on the adjacent woodlot. Permitted uses in the SR (N) Zone include single detached dwellings and accessory buildings. As such, the applicant's proposal to construct a dwelling would constitute a permitted use. The subject property consists of 0.2 hectares of lot area with 56 metres of frontage on Lakeshore Road East. The proposed dwelling complies with all setbacks as required by Zoning By-law 97-95. FINANCIAL.: N1A. PO~ICIESIL.EGISLATION: Township of Oro-Medonte ©fficial Plan Township of Oro-Medonte Zoning By-law 97-95 The Planning Act, Section 36 and 41 CONSULTATIONS: A Site Plan Control Technical Committee Meeting was held on August 26, 2008. The meeting was attended by the applicants. No concerns were raised by Township staff at this meeting. The ~SRCA has commented that the lot is outside of the regulated area and that a permit will not be required for the proposed residential development. ATTACHMENTS: Schedule 1: Location Map Schedule 2: Site Plan Agreement PLANNING DEPARTMENT Meeting Date September 17, 2008 Report No. DS 2008-061 Page 2 of 4 ~~ corvc~uslaN: The application to construct a dwelling constitutes a permitted use and would comply with all requirements of the Shoreline Residential (SR (H)) Zone. It is recommended that Site Plan Application 2008-SPA-08 be approved. Respectfully submitted: ~ ~~~ Andria Leigh, MCIP, RPP Director of Development Services Department Head Comments: Dept. Head Approval: Date: C.A.O. Comments: ter, C.A.o. Approval: Date: PLANNING DEPARTMENT Meeting Date September 17, 2008 Report No. DS 2008-061 Page 3 of 4 SCHEDULE 1: LQCATION MAP 2008-SPA-08 (LAZER©N HUMES INC.) ~~ Lfi,PJC~S SUBJECT TC~ ~ REMtJVRL flF HC~LC~ ~-- .... ~. r- r: ~_~- t;~ ~~ PLANNING DEPARTMENT Meeting Date September 17, 2008 Repart No. DS 2008-061 Page 4 of 4 Schedule 2 to Report No. DS 2008-61 APPENDIX "A" SITE PLAN AGREEMENT -between - ~AZERON HOMES INC. -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844 Being all of PIN 58560-0016 (LT} Lakeshore Road East Roll # 4346-010-010-01800 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Qwner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of 2g08, in accordance with Section 41 of the Planning Act. BETWEEN: t.AZERON HOMES INC. Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEQONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Ora-Medonte to permit construction of a new single detached dwelling an lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area": AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a} The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b} This Agreement may be registered against ti#le to these subject lands and shall take priority over any subsequent registrations against the title to the subjeot lands. c} Na work shall be performed an the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d} The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e} The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands far the intended use. f} The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be ~NlA. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g} The Owner shall have delivered to the Township, all TransferslDeeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the TransferlDeeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h} The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as foNows: a} That the Township has enacted a By-law to permit construction of a new single detached dwelling as described on the Site Plan. b} That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be an and subject to the following terms and conditions: ~~ a} Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b} Li htin All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Qrivewa~ All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419186, and such parking areas, loading, and access areas shad be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d} Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e} Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development an the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f} Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1} and multi-unit locations (six (6} units and over} will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g} Landscaping The Owner shall complete all landscaping and landscaped areas shown an the Site Plan, attached as Schedule `B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h} Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be na changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the farm of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D° to this Agreement {the "said Work"}, the following securities: a) Cash in the amount of one hundred percent {1Q0%) of the estimated east of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (1Q0°lo) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one {1 }year, or such time as the Township decides, and shat! be renewed automatically, as necessary, thirty (30} days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prier to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer far approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis far the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owners agent, certifying that all required works for which the Letter of Credit was Submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shad give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. GOMP~IANGE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Munrcipa/ Act, 2001, S.O. 2001, c. 25, as amended. 7. GO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving erfect to the provisions of this Agreement. g 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABII.ITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The C}wner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work ar service performed by the Township, its servants orsub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims ar demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents orsub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED } ) Lazeron Mmes Inc., Owner ` ~~ ~. ) ,~ )Owns: ) ~•~ ) v ) ) } The Corporation of the Township of Oro-Medonte per: } ) H.S. Hughes, Mayor } } } J. Douglas Irwin, Clerk SCHEDULE "A" NQTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Qra-Medante and LEGAL DESCRIPTIC?N QP LANDS Part of Lot 25, Concession 10, Being Part 2, on PLAN 51 R-35844 Being all of PIN 58560-0016 {LT} Lakeshore Road East Roll # 4346-010-010-Ot 800 SCHEDULE "B" NC?TE: It is understand and agreed that this Schedule farms part of the Site Plan Agreement between the Township of C}ro-Medante and SITE Pt_AN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. SCHEQU~E"C„ NOTE: It is understood and agreed that this Schedule forms part of the Site Pian Agreement between the Township of C7ra-Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Do//ors ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the C7wner. All documents to be registered shat! be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP NIA 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP NIA f~ SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Ora-Medonte and ITEMIZED ESTIMATE OF C45T flF CflNSTRUCTIflN ITEMIZE CONSTRUCTION ESTIMATE AMOUNT NfA C_ETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required N/A under the terms of this Agreement, as Hated in Section 5 herein. ,, ~~~~~ ~~'~- TC)WNSHIP (JF Ql~Q-MEDCINTE r ~ REPORT ~; Report No. To: Committee of the Whole Prepared By: DS 2008-066 Andria Leigh, Director of Develo ment Services Meeting Date:. Subject: Craighurst Motion # September 17, 2008 Secondary Plan- Updated Timeline Roll #: R.M.S. File RECOMMENDATION(S): Requires Action~X Far Information Only It is recommended that: 1. THAT Report DS 2008-066 Re: Craighurst Secondary Plan -Updated. Timeline be received; 2. THAT Council supports the timeline and process identified in the Meridian Planning Consultants memorandum dated September 10, 2008; and 3. THAT Meridian Planning Consultants be advised to proceed accordingly. BACKGROUND: At the June 25, 2008 Council meeting the following resolution was endorsed: 1. Be it resolved that Council support, in principle, future development in Craighurst on the basis of full municipal services; 2. That Meridian Planning Consultants Ltd. be authorized to prepared three Concept Plans for the Craighurst Settlement Area based. on the premise that development will be serviced by municipal sewar and water services in accordance with Provincial Policy. 3. That the presentation of the three Concept Plan and the holding of two open houses, to be held in the Craighurst community, to present and obtain comments on the Concept Plans in the Fall of 2008 be authorized. 4. And further that a draft Secondary Plan for Craighurst be presented to Council before a decision is made to hold a formal public meeting under the provisions of the Planning Act. At the same meeting of Council a volunteer Working Group was established to work in conjunction with the Planning Consultants and staff in the preparation of the concept plans for the Craighurst Settlement Area. Two meetings of the Working Group have occurred to date. DEVELOPMENT SERVICES Meeting Date: September 17, 2008 Report No. DS 2008-066 Page 1 of 3 ANALYSIS: The intent of this report is to provide an update in regards to the process and timeline for the completion of the Craighurst Secondary Plan Process and to obtain Council's support for this amended process and timeline. The proposed process includes the preparation of four land use options based on a variety of densities to be reviewed by the Working Group and Council, presentation of the four concepts to the public through a facilitated Open House process, selection of a preferred land use option to be reviewed with the Working Group and Council, preparation of the formal Secondary Plan document, holding of the formal Public Meeting, and adoption of the Secondary Plan by Council. The timeline identifies that the Secondary Plan is intended to be before Council far formal consideration in March 2049. The attached Memo from Meridian Planning (Attachment #1) identifies the intent to now prepare four land use options based on varying densities in accordance with the Growth Plan. The concepts are intended to be reviewed with the Working Group and Council prior to being presented at an Open House in Craighurst in November, 2448. Subsequent to the Open House, a preferred land use option will be determined and presented to the Working Group and Council for their consideration and will form the basis of the Secondary Plan drafted for Council's consideration. As noted in the memo from Meridian, it is being recommended that a facilitator be utilized far the Open House in order to best obtain the Craighurst community's views on the selection of the preferred land use option. Further details regarding the cost and nature of such a format for the Open House will be brought forward far Council's consideration. FINANCIAL: n/a POLICIES/LEGISLATION: Planning Act Provincial Policy Statement Places to Grow Growth Plan Township of Oro-Medante Official Plan CONSULTATIONS: Nick McDonald -Meridian Planning Consultants `~ DEVELOPMENT SERVICES Meeting Date: September 17, 2008 Report No. DS 2008-066 Page 2 of 3 ATTACHMENTS: Attachment #1 -Memorandum from Nick McDonald, Meridian Planning Consultants, re: Craighurst Secondary Plan Process dated September 10, 2008. CONCLUSION: It is recommended that the Craighurst Secondary Plan process as identified in the Meridian Planning Consultants memo of September 10, 2008 be approved and the timelines identified be supported in an effort to proceed towards final consideration of the Craighurst Secondary Plan in accordance with the policies of Section. C3.3.2 (Special development policy far Craighurst) of the Official Plan. Respectfully submitted: ~~ Andria Leigh, MCIP, RPP Director of Development Services C.A.O. Comments: C.A.O. Approval: Date: DEVELOPMENT SERVICES Meeting Date: September 17, 2008 Report No. DS 2008-066 Page 3 of 3 EI PLANNING CC?NSUL7ANTS INC. MEMORANDUM To: Andria Leigh, Director of Development Services Township of Oro-Medonte From: Nick McDonald, MCIP, RPP Date: September 10, 2008 Re: Craighurst Secondary Plan Process Our File No: 1793 Below are the steps required in my opinion to complete a Secondary Plan for Council's consideration: Council support for the process will be required - to date, white there has been general support for the preparation of options and meeting with the community, no firm timelines have been established. The intent of this memorandum is to establish those firm timelines and have them supported by Council at its meeting on September 17, 2008. 2. Land use options will be prepared -While the original intent was to develop three options with different land use scenarios, I have reconsidered this approach and now believe that the most appropriate course of action to follow is to develop four options that are based on different densities instead. Given that a maximum of 700 units plus supporting population-related employment (school, retirement homelnursing home, commercial) is permitted within an approved Official Plan, the density eventually selected for the community will have a significant impact on the amount of land required for new development. On the basis of the above, it is proposed that four concepts be prepared based on persons and jobs per hectare densities of 20, 30, 40 and 50. A number of assumptions will need to be made on population equivalents to determine land requirements. In this regard, each single detached dwelling is anticipated to have a household size of 2.7 people. Each multiple dwelling, such as a townhouse, is expected to have a household size of 2.2 people. If the residential unit count was divided into a 75/25 split, that would mean that 525 units would be low-density residential units and 175 units would be medium density residential units. Based an the household sizes above, the 700 units would then generate 1,$02 people. In addition to the above, an elementary school with 540 students would have a staff of approximately 30, Lastly, if 50,000 square feet (4,645 square metres} of commercial floors space was developed, about 150 jobs could potentially be created (at 1 jab per 30 sq. m.}. Lastly, with a nursing home, another 40 jobs could be created. As a result, the total number of people that could be accommodated within Craighurst based on the assumptions above is 2,022. Based an the above, the amount of land required based an the three different density assumptions is below: Densit # of Peo le # of Hectares Re wired 20 2,022 101.1 ha 30 2,022 67.4 ha 40 2,022 50.5 ha 50 2,022 40.4ha It is noted that environmental areas are excluded from any area calculations carried out to determine land needs in accordance with Section 2.2.7.3 of the Growth Plan. Given the work completed on the Secondary Plan by Niblett Environmental Associates in 2001 and then by TSH in 2008, the lands to be protected from development adjacent to the watercourses and the waadlats that have been identified are to be excluded from the density calculation. Based on a review of current mapping, there are about 48.2 hectares of greenfield land within the existing Settlement Area boundary and 72.1 hectares of land within the Study Area boundary and outside of the Settlement Area boundary. These figures are net of the environmental lands mentioned above, however, more detailed calculations wilt need to be carried out to verify these land areas. On the basis of the above, the table below summarizes the land requirements based on the three density options. Available Amount Amount of Amount of Land land within °f Net Land in Land in Density Required Settlement Additional Expansion Study Area Area Land Area that is not Needed Re wired 20 101.1 ha 48.2 ha 52.9 ha 72.1 ha 19.2 ha 30 67.4 ha 48.2 ha 19.2 ha 72.1 ha 52.9 ha 40 50.5 ha 48.2 ha 2.3 ha 72.1 ha 69.8 ha 50 40.4ha 4$.2ha 0 72.1ha n/a It is clear based on the above that not all of the land within the study area wilt be required to support the `approved' population. 113 Collier Street, Barrie, Ontario L4M 1 H2 Telephone: (705) 737-4512 Facsimile: (705) 737-5078 Website: www.meridianplan.ca In order to assist with the visualization of different densities, we will be providing the Township and the public with examples of neighbourhoods in Simcoe County that have been developed at different densities and generally speaking, the older the neighbourhood, the lower the density. We will also be relying upon some recent work prepared by the Centre for Community and Urban Studies (UT - 2007) and the Region of Waterloo. These options wilt be prepared for discussion purposes by no later than October 3, 2008. 3. Meet with working group to review options -the intent of this meeting would be to review the four options. This meeting of the working group should be held no later than the week of October 8th. 4. Meet with Council to present options -the intent of this meeting would be to present the options, discuss the merits of each and ask that they be received by Council for discussion purposes. The various options wilt then be posted on the Township's website and an advertisement inviting residents and others to a public farumlopen house would be prepared. This could occur on October 22, 2008. 5. Open House - a public session to review the four options and obtain the community's views on which option should be selected for planning purposes should be held. Given the nature of the project, it is recommended that a professional facilitator be retained to run the meeting. The benefit of having a professional facilitator is that the facilitator wilt be objective and allow for a fair process to be carried out. In the absence of a professional facilitator, it would be my role to carry out this function. Further discussions on the format of this key meeting will be required and input from the professional facilitator sought. Prior to the holding of the open house, a day should be set aside at the Township office to meet with alt interested parties an a one and one basis to obtain input as required. It is also proposed to meet with the County to ensure that they understand and support the Township's planning process. This Open House is planned to be held in late November. 6. Selection of preferred option -fallowing the holding of the open house and the passing of an appropriate amount of time to provide members of the public the ability to provide comments, I would prepare a report which assesses the options and which recommends the selection of a preferred option. Prior to preparing this report, I would meet with staff and the working group to obtain their input. This report would be prepared no later than mid-January 2009. 7. Presentation of report with preferred option to Council -this meeting should be held in February 2009. Direction will be sought at this meeting to prepare a formal Secondary Plan document that would be the subject of a formal public meeting under the Planning Act. It is expected that the formal public meeting would be held no earlier than late February 2009. 8. Preparation of Final report to Council -following the public meeting, all 113 Collier Street, Barrie, Ontario ~4M 1 H2 Telephone: (705) 737-4512 Facsimile: (705) 737-5078 Website: www.meridianplan.ca 4 comments made will be assessed and a report prepared far Council's consideration. The report would be dealt with by Council within four weeks of the public meeting. At this meeting with Council, a decision will be sought on the Secondary Plan. 9. Post adoption process - following the adoption of the C?fficial Plan Amendment, the document will be provided to the County of Simcoe far consideration and circulation. The timing of the circulation and potential approval of the Secondary Ptan at the County level is unknown. However, it is expected that the process could take anywhere between four and twelve months, depending upon a number of circumstances and unknowns. I trust the above is what is required at this time. Nick McDonald, MCIP, RPP PARTNER NM/jm Macintosh HD:CURRENT WORK-{JRW~:1793 aRo-MEDONTE CRAIGHURST:1793_Mem_Leigh_CraighurstSP{jm)Sep10.doc 113 Collier Street, Barrie, Ontario ~4M 1 H2 Telephone: (705) 737-4512 Facsimile: {705) 737-5078 Website: www.meridianplan.ca Tt)INNSHIP OF taRQ-MEQONTE REPCJRT Report No. RC2008- 25 To: Committee Of The Whole Prepared By: Margaret Prewer Meeting Date: September 10, 2008 Subject: Motion # Request for GrantlSubsidy Roll #: R.M.S. File #: RECOMMENDATION{S): Requires Action Far Information Only It is recommended that: That report RC2008- 25 be received and adopted. The Oro District Lions Club be requested to submit the applicable fee of $455.00 for the rental of Lions 1 tip 2 baseball diamond an September 27"' 2008. BACKGROUND: The Oro District Lions Club is local service group who are very involved within the community. A baseball tournament is being coordinated with the Ontario Provincial Park. It has been Council's practice/policy that requests from individuals or organizations far grant/subsidies are requested to submit the applicable fee and a grantlsubsidy application be submitted for Council's consideration. Council has waived facility rental fees for the Oro District Lions Club in previous years. ANALYSIS: This event is one of the many venues used by the Oro District Lions Club to fundraise. FINANCIAL: The financial impact would be: $455.00 POLICIES/LEGISLATION: Fees and Charges By-Law 2008-065 CONSULTATIONS: N/A Recreation & Community Services September 10th, 2008 Report No. RC-2008-25 Page 1 of 2 A1°fACHMENTS: 1. GrantlSubsidy Application 2. Facility Permit Ct~NC~USION: It is recommended the Ora District Lions Club be requested to submit the applicable fee of $455.00 for the rental of dons 1 & 2 baseball diamond in accordance with the Township policy Respectfully submitted: Shawn Binns Director of Recreation & Community Services C.A.4. Comments: C.A.O. Approval: ~-~~,~ Date: Recreation & Community Services September 10th, 2008 Report No. RC-2008-25 Page 2 of 2 SEP-02-2008 15:35 2009-04-2513:29 Oro Electric 0~ ~~ ~~ ~~~ TOWNSHIP OF ORO-MEDONTE 705-487-6604» THE CORPORATION OF THE P U4 148 Line 7 ,Sax 100 ~ ~~ ~' Q~N ~ H I P ~~~~~~,;~~_z,~, ~~~ www cira-m~, i3ntc ~~ W- APPLICATION FOR GRANT/SUBSIDY instructi~: In order to prpcess tfa appikatbn on fielde including Appendix "A" financial i onnat must be completed ~: GranWSubsidies aro not aubamatlcatly renewed annually PART A -- OROANI TION NAME ANU ADD~tESS INFORMATION Organization Name r 1 ~ u-~r, .~ Address City ~!~ Prov. ~9~ ~ Pastel Code ~~ Contact ~ ~ I ~ _ /°1 ` ~ w ~ tiG i.1 Tekphons ~d E-maii ~,~ Yr ~G~v Q ~~'~aa~,L~+I' • C urlri Fax vs' PART B ~ ORGANIZATION GENER"AFL. INFORMATION Number of / ~j Out of Town Meribership Fes Members (~ U Residonts r"' If Applicable Geographic Area ,,.~ p/~ 1 G~~f Date Served ~ ~ d ~U~ ~ ~? a' Formed _ ~,rr1 C. Outline the mission, purpose and objectlrvee o1` your organtzatlon. ~`` _ ~ P.OOli004 SEP-OZ-2db8 15:35 Td41NHIP dF' dRd-MEDdNTE P.d02.'004 2009-04-2513;29 Orv Electric 709-487-6604» P 214 Type of Organizatlan {i.e. Registered Charity, Non-Profit Organization, no status, etc.) and number if applicable. t~ istratian Indica#e the products / services t benefits provided #o the township of Oro-Medanter by your organization: 1t ~-c_. r i .e-1 C~ ~1 t~! W d. ~ 1 /' ~ of Individuals served: ° PLEASE ATTACH DETAit,ED ANNUAL. BUDGET 1NFORMATtON INDICATING RtcVIJNUES AN EXPENDITURES (Appendix °A"~ PART C -DETAILS 4F REQUEST Grant Is a request for a flnanciai contribution from Gauncil Subsid is a request for a reduction or watering of fees . AppGcatian is for a (please check) Grant ''~l Subsidy Amount Requested: ~~-t..'~<'~a ~~ Purpose far which the gnntlsubsidy, if approved, wauid be used. Give complete details {i. event description, time frame, community benefits}, projector '~. ~ ~~ g C?C.. .~- 'r j ~ !''1 ~°.rv' Do you currently receive offer grants or subsidies from Township facility aubsldlzatio photocopying, secretarial, etch. l~t~ SEP-02-2009 15:35 TOWNSHIP OF ORO-MEDONTE 2049-442513:29 Oro Electric 705-487-6504» Prev1©us grantsJsubsidles ff~» ~e Amount Requested: i Amount Approved: ~ P .003%004 P 314 Year of Request: Year of ApprovaC P T - ) NAT 4 FF)Ci Name A Position Name ~ Position '~~~ For oft~c~e use on/y Approved: Denied: Amount >i Date: NOTE: Pereonai intarmatlon contained on the form is eoiiected pursuant to the Municipal Freedom of Info anon and Prota+etion bf Privacy Act, and will be tamed far the purpose flf determining eligibility for grants. sues n# about this coNe~etbn should be directed to the Freedom of Infamadon Ca-ordinatr~r, The Corparatbn of th Tbwnahip of Ora-Medonta, l4~ Lino 7 youth, Box 100, Oro, ©~arb. ~0~ 2X0 Pisasle use addltlonal sheet (and attach mare if required) to complete the informaticsn requested on e GrantlSubsldy Application Form. SEP-02-2008 15:35 TOWNSHIP OF ORO-MEDONTE P.004i004 2009-042513:29 Orot]cctric 705-487-6604» P4/4 8 ®~ ~~- AI'PI:NpIX "A" ~ FINANCIAL INFORMATION ORGANIZATION NAME: ~ ~'° Y .». .~., ~. CURRENT FISGL Yi'r,AR: Ye r: NEXT YEAR PROPOSfeD: Year. %~ REVENUE: REVENUE: j ~ Sauree: Am unt: Source: -' Amount: - ~~- TOTAL- i TOTAL EXPENDITURES: :' ,EXPENDITURES: Item: i Amaunt: Item: Amount: -~ ~" TOTAL: TOTAL- suMI~+ARY: suM Surplus or deficit fto Surplus r deficit from previous y r: evious rear: R ue Revenue S Total Sub Total Minus nditures Minus Exp, Expenditures BALANCE: iAU1NCE: Dace: TOTAL P.004 ~n~. Printed 02-Sep-0~3. 03:72 PM Township ofOro-Medonte 148 Line ~ S., Box I (~ Phone: (?OS} 487-21'11 Oro-Medonte, ON LOL 2X0 Fax. (705} 487-(} 133 Customer Schedule (7ro District Lions Club Eric O'Brien RR##2 258 Line 9 South Hawkestone, ON LOL 1 TO Page ! cif 2 Acct IT}: Permit Number: 2261 Eric OBrien Horne Phone: ~i87-332? Fax: 705-487-6604 Date Day Complex Facility Event Type Start Time End Time Dur. (Min) Hourly Rate Other Charge Amount 27-Sep-08 Sat GUTH Lions I Tournament 8:00 AM 8:30 PM 750 l 3.00 Q00 162.50 2'7-Sep-08 Sat GUTH Lions 2 Tournament 8:00 AM 8:30 PM 750 13.00 0.00 162.50 27-Sep-08 Sat GUTH Lions I Tournament 8:30 PM 11:00 PM 150 26.00 0.00 65.00 2?-Sep-08 Sat GUTH Lions 2 Tournament 8:30 PM l 1:00 PM l50 26.00 0.00 65.00 30.0 (hrs) Sub Total $455.00 Tax $0.00 Gr and Tatal $455.00 _____ __ w . _____ _ _ ___ _ __ CONT ____ ____ RACT _. ______ _ _ __ _ ___ SE SIGN AND RETI.,IRN ONE COPY OF THIS PERMIT WITH PAYMENT IMILIEDIATELY. BOOKINGS ARE ATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO-MEDONTE. >F cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.OO fee must be added to amount of the dishonoured cheque. Interest will be charged at a rate of 15°lo per annum on all overdue accounts. Late payments failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, eakdown of equipment or any other cause, to cancel a sheduled events} at one of their facilities, the Parks and Recreation °partment will notify the person signing the permit, Every effort will be made to replace a booking which has been cancelled or a fund will be given. Mice of a booking cancellation by permit holders must be given in writing to the Township Office. mcellation in writing more than 7 days in advance of rental date: $20.00 administration charge Full (1OO~i'o) refund of rental fee ~nceUation in writing within 7 days of rental date: $20.0{} administration charge Full { 100%) refund of rental fee if rental time is used by another renter 5(}~lo refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: - No refund of rental fee No cancellation notice ("no-show"}: - No refund of rental fee The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks & Recreation Department. No alcoholic beverages are allowed in any Township of Oro-Medonte facility without express permission from the Parks &