08 13 2008 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, August 13, 2008 TIME: 1:04 p.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Nough (arrived at 4:31 p.m.)
Councillor Mel Cautanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/TreasurerlDeputy GAO; Doug Irwin, Director of Corporate
ServiceslClerk; Scott Cowden, Director of Fire and Emergency
Services; Tamara Obee, Human Resources Officer; Jerry Ball,
Public Works Superintendent, Shawn Binns, Director of Recreation
and Community Services; Keith Mathieson, Director of Engineering
and Environmental Services; Andria Leigh, Director of Development
Services, Lisa McNiven, Manager of Engineering and Environmental
Services; Janette Teeter; Deputy Clerk
Also Present: Garry Kumpula, Adrian Cammaert, Alan Richardson, Gordon
Richardson, Don McKay, Jerry Brown, George Hampton, Winnie
Hampton, Donna Dean, Les Dean, Mike Saunders, Tim Cane, Ugo
Giammarco
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW080813-1
Moved by Crawford, Seconded by Evans
It is recommended that the following items be added to the agenda for consideration:
6. CONSENT AGENDA:
a) Minor Variance Application, 2008-A-27, Ron McGowan, 2243 Ridge Road West:
8) J. Bigelow far Dr. Ron Golden, President, West Oro Ratepayers Association,
correspondence dated July 17, 2008.
Staff Recommendation: Receipt.
7. COMMUNICATIONS:
e) Bonnie Reynolds, correspondence received August 11, 2008 re: Annual
Memorial Service, Soldiers' Monument, Waverley, September 14, 2008.
Motion No CW080813-1 {Cont'd):
8. REPORTS OF MEMBERS OF COUNCIL-:
c} Councillor Agnew, correspondence received August 12, 2008 re: Environmental
Giants Nomination Farm, 2008 LSRCA Conservation Awards.
11. ENGINEERING & ENVIRONMENTAL SERVICES:
d} Report No. EES 2008-033, Keith Mathieson, Director of Engineering and
Environmental Services re: Moss Development Ltd. Subdivision Agreement -
Part Lot 11, Con. 2 EPR Ora, Part RDAL Btn Lots 11 & `A', Conc. 2 as Closed by
By-Law Ora 18994, Being Part 2, 51 R-2282, Except Parts 1, 2, 51 R-26026 and
Part 1, 51R-35600, TMI R0487177, Being all of PIN # 58544-0149 (Lt).
12. DEVELOPMENT SERVICES:
c) Report No. DS 2008-47, Andria Leigh, Director of Development Services re: Don
Creech -Request to temporarily reside in a trailer, Lot 1, Plan M-340 (Orillia),
Township of Oro-Medonte, 2 Sunset Crescent.
d} Andria Leigh, Director of Development Services, correspondence dated August
11, 2008 from Chris Williams, Aird & Berlis LLP, re: County of Simcoe Draft
Official Plan -Submissions of the Township of Oro-Medonte.
15. IN-CAMERA:
d) Rabin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793,
Line 2 North).
e) Mayor H.S. Hughes, re: Personal Matter (OMEGA member}.
Carried.
Motion No. CW080813-2
Moved by Allison, Seconded by Coutanche
It is recommended that Procedural By-Law No. 2007-136 be waived to allow a
deputation by George Hampton, re: Landscape Development, Horseshoe Valley.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW080813-3
Moved by Coutanche, Seconded by Allison
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, August 13, 2008 be received and adopted.
Carried.
Page 2
Committee of the Whole Meeting Minutes -August 13, 2008
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. PUBIC MEETINGS;
a) Proposed Amendment to the Zoning By-Law, 2008-ZBA-09, Part of Lot 56,
Concession 2 (Medonte), Township of Oro-Medonte, located on the north side of
Mount St. Louis Road West and east of the Hydro Corridor (G. Kumpula}.
Councillor Coutanehe called the public meeting to order at 1:09 p.m. and explained
the public meeting has been called under the authority of the Planning Act, Section
34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed
Amendment to the Zoning By-law, Application 2008-ZBA-09 {Garry Kumpula), Part of
Lot 56, Concession 2 (Medonte), Township of Oro-Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet} of the
specified site on July 24, 2008 and posted on a sign on the subject property on the
same date. A revised notice amending the time far the public meeting was mailed on
July 30, 2008.
The fallowing correspondence was received at the meeting: Nottawasaga Valley
Conservation Authority dated August 7, 2008; Kim Gavine dated August 12, 2008.
Andria Leigh, Director of Development Services, explained the purpose and effect of
the proposed amendment.
The following public members offered verbal comments with respect to the proposed
amendment: None.
Councillor Coutanehe advised that written submissions will be received at the
Township offices until August 20, 2008. No additional deputations to Council will be
permitted with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township
Administration Centre, 148 Line 7 South.
There being no further comments ar questions, the meeting adjourned at 1:15 p.m.
Page 3
Committee of the Whole Meeting Minutes -August 13, 2008
Motion No. CW080813-4
Moved by Allison, Seconded by Coutanche
It is recommended that we do now ga In-Camera at 1:16 p.m. to discuss Solicitor-
Client Privilege and Legal Matters.
Carried.
Motion No. CW080813-5
Moved by Agnew, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 1:30 p.m.
Carried.
Refer to Items 15a) and b).
5. DEPUTATIONS:
a) George Hampton, re: Landscape Development, Horseshoe Valley.
Deputation correspondence dated August 13, 2008 was distributed to members of
Council and staff.
Motion No. CW080813-6
Maned by Agnew, Seconded by Evans
It is recommended that the verbal information and correspondence dated August 13,
2008 presented by George Hampton, re: Landscape Development, Horseshoe Valley
be received and considered in conjunction with the report on this matter.
Carried.
Page 4
Committee of the Whole Meeting Minutes -August 13, 2008
6. CONSENT AGENDA:
a) Minor Variance Application, 2008-A-27, Ron McGowan, 2243 Ridge Road West:
1) Fred Beck, Susan Woods, correspondence dated July 15, 2008.
2) Susan Benjafield and Mary Jane Sarjeant, correspondence dated July 14,
200$.
3) Catherine Nixon, correspondence received July 15, 2008.
4) Stanley and Brenda Glazer, correspondence dated July 12, 2008.
5) Victoria and Paul Hand, correspondence dated July 12, 2008.
6) Suzanne Robillard, correspondence dated July 14, 2008.
7) Peter Lamprey, correspondence dated July 14, 2008
8) J. Bigelow for Dr. Ron Golden, President, West Oro Ratepayers Association,
correspondence dated July 17, 2008.
Staff Recommendation: Receipt.
b) Ontario's Lake Country minutes, meeting held on June 11, 2008.
Staff Recommendation: Receipt.
c) Dennis Roughley, Chair, Simcoe Muskoka District Health Unit, correspondence
dated July 18, 2008 re: 2007-2008 Report Health ~ Simcoe Muskoka
[correspondence distributed under separate cover].
Staff Recommendation: Receipt.
d) Orval Hutchinson, President, Oro Agricultural Society, correspondence dated
July 15, 2008 re: Letter of Appreciation, Oro World's Fair.
Staff Recommendation: Receipt.
e) J. Bigelow, for Dr. R. Golden, President, West Oro Ratepayers Association,
correspondence dated July 17, 2008 re: Amalgamation of Shanty Bay
Ratepayers Association with the West Oro Ratepayers Association.
Staff Recommendation: Receipt.
f) Nottawasaga Valley Conservation Authority, correspondence dated July 28,
2008 re: Press Release, "A Sign of Clean Water".
Staff Recommendation: Receipt.
g) John Boldt, Commercial Agreements Manager; Jeff Landriault, Joint Use
Engineering Officer, Hydra One, correspondence dated July, 2008 re: Signs and
Attachments on Hydro One Poles in Municipalities.
Staff Recommendation: Receipt and Post on Township's Website.
h) Alan Hardwick, General Manager & C.E.O., Simcoe County Student
Transportation Consortium, correspondence dated July 17, 2008 re: Students
Crossing Highway 12, Village of Warminster.
Staff Recommendation: Receipt.
i) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport,
correspondence dated July 28, 2008 re: Semi-Annual Report.
Staff Recommendation: Receipt.
j) Adam McAllister, Rabies Research and Development Unit, Ministry of Natural
Resources, correspondence dated July, 2008 re: Annual Wildlife Rabies Control
Operation.
Staff Recommendation: Receipt.
Page 5
Committee of the Whole Meeting Minutes -August 13, 2008
f. CONSENT AGENDA: (Cont'd)
k) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conversation
Authority, correspondence dated July 8, 2448 re: Letter of Understanding -
Planning Services, Township of Oro-Medonte and LSRCA.
Staff Recommendation: Receipt.
I} Jean Leclerc, Chairman of the Board, Societe du 444 anniversaire de Quebec,
correspondence dated July 31, 2448 re: Letter of Appreciation.
Staff Recommendation: Receipt.
Motion No. CW08fl813-7
Moved by Allison, Seconded by Coutanche
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adapted as printed:
a) Minor Variance Application, 2448-A-27, Ran McCawan, 2243 Ridge Road West:
1) Fred Beck, Susan Woods, correspondence dated July 15, 2448.
2) Susan Benjafield and Mary Jane Sarjeant, correspondence dated July 14,
2048.
3} Catherine Nixon, correspondence received July 15, 2448.
4} Stanley and Brenda Glazer, correspondence dated July 12, 2048.
5) Victoria and Paul Hand, correspondence dated July 12, 2048.
6) Suzanne Robillard, correspondence dated July 14, 2448.
7) Peter Lamprey, correspondence dated July 14, 2448
8) J. Bigelow for Dr. Ran Golden, President, West Oro Ratepayers Association,
carrespandence dated July 17, 2448.
Received.
b) Ontario's Lake Country minutes, meeting held on June 11, 2408.
Received.
c} Dennis Roughley, Chair, Simcoe Muskoka District Health Unit, correspondence
dated July 18, 2448 re: 2447-2448 Report Health @Simcoe Muskoka
[carrespandence distributed under separate cover].
Received.
d) Orval Hutchinson, President, Ora Agricultural Satiety, correspondence dated
July 15, 2448 re: Letter of Appreciation, Oro World's Fair.
Received.
e) J. Bigelow, for Dr. R. Golden, President, West Ora Ratepayers Association,
correspondence dated July 17, 2448 re: Amalgamation of Shanty Bay
Ratepayers Association with the West Ora Ratepayers Association.
Received.
f) Nottawasaga Valley Conservation Authority, correspondence dated July 28,
2448 re: Press Release, "A Sign of Clean Water".
Received.
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Committee of the Whole Meeting Minutes -August 13, 2008
Motion No. CW080813-7 (Cont'd}
g) John Boldt, Commercial Agreements Manager; Jeff Landriault, Joint Use Engineering
Officer, Hydro One, correspondence dated July, 2008 re: Signs and Attachments on
Hydro One Poles in Municipalities.
Received and Posted on Township's Website.
h) Alan Hardwick, General Manager & C.E.O., Simcoe County Student Transportation
Consortium, correspondence dated July 17, 2008 re: Students Crossing Highway 12,
Village of Warminster.
Received.
i) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence dated
July 28, 2008 re: Semi-Annual Report.
Received.
j) Adam McAllister, Rabies Research and Development Unit, Ministry of Natural Resources,
correspondence dated July, 2008 re: Annual Wildlife Rabies Control Operation.
Received.
k) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conversation Authority,
correspondence dated July 8, 2008 re: Letter of Understanding -Planning Services,
Township of Oro-Medante and LSRCA.
Received.
I) Jean Leclerc, Chairman of the Board, Societe du 400 anniversaire de Quebec,
correspondence dated July 31, 2008 re: Letter of Appreciation.
Received.
Carried.
7. COMMUNICATIONS:
a) Glenn Meeuwisse, on behalf of Ontario Cycling Association, correspondence dated July
30, 2008 re: Partial Road Closure Request, Line 6 North, North of Old Barrie Road,
September 27, 2008, Dukes Fall Epic 8 Hour.
Motion No. CW080813-8
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence dated July 30, 2008 from Glenn Meeuwisse, on behalf of Ontario
Cycling Association, re: Partial Raad Closure Request, Line 6 North, North of Old Barrie
Road, September 27, 2008, Dukes Fall Epic 8 Hour be received.
2. That the Partial Road Closure Request for Line 6 North, North of Old Barrie Road for
approximately 500 m on September 27, 2008 be approved upon receipt of proof of
insurance.
3. That Mr. Meeuwisse notify all emergency personnel of the partial road closure for the
event.
4. And Further That the Public Works Superintendent liaise with Glenn Meeuwisse
accordingly.
Carried.
Page 7
Committee of the Whole Meeting Minutes -August 13, 2008
b) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation
Authority, correspondence dated July 8, 2008 re: Request to Endorse the Ten
Recommendations Contained in the Environmental Commissianer's Report.
Motion No. CW080813-9
Moved by Cautanche, Seconded by Allison
It is recommended that the correspondence dated July 8, 2008 from Gayle Wood,
Chief Administrative Officer, Lake Simcoe Region Conservation Authority, re:
Request to Endorse the Ten Recommendations Contained in the Environmental
Commissioner's Report be received and referred back to LSRCA for further
clarification on each of the individual recommendations.
Defeated.
Motion No. CW080813-10
Moved by Crawford, Seconded by Coutanche
It is recommended that the correspondence dated July 8, 2008 from Gayle Wood,
Chief Administrative Officer, Lake Simcoe Region Conservation Authority, re:
Request to Endorse the Ten Recommendations Contained in the Environmental
Commissioner's Report be received.
Carried.
c} W.H.E. (Bill) Belt, correspondence dated July 8, 2008 re: Requests, Sprinkler
Systems, Self-Addressed Envelopes.
Motion No. CW080813-11
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated July 8, 2008 from W.H.E. (Bill) Belt, re: Requests,
Sprinkler Systems and Self-Addressed Envelopes be received.
2. And Further That the Director of Fire and Emergency Services and the Director
of Finance provide responses to Mr. Belt.
Carried.
Page 8
Committee of the Whale Meeting Minutes -August 13, 20Q8
d) Nelson and Pat McKay, correspondence dated July 31, 2008 re: Shuttle Tank
Service and Letter of Appreciation to Scott Cowden, Director of Fire &
Emergency Services.
Motion No. CW080813-12
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated July 31, 2008 from Nelson and
Pat McKay, re: Shuttle Tank Service and Letter of Appreciation to Scott Cowden,
Director of Fire & Emergency Services be received.
Carried.
e) Bonnie Reynolds, correspondence received August 11, 2008 re: Annual
Memorial Service, Soldiers' Monument, Waverley, September 14, 2008.
Motion No. CW080813-13
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence received August 11, 2008 from Bonnie
Reynolds, re: Annual Memorial Service, Soldiers' Monument, Waverley, September
14, 2008 be received; and further that the Township of Oro-Medonte donate $100.00
towards the Annual Memorial Service.
Carried.
8. REPORTS OF MEMBERS OF COUNCIL:
a} Deputy Mayor Hough, correspondence dated July 16, 2008 from Township of
Hilliard, re: Request for Support, License of Zenn Cars in Ontario.
Motion No. CWQ80813-14
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated July 16, 2008 from Township of Hilliard, re: Request
for Support, License of Zenn Cars in Ontario be received.
2. The Council of the Township of Oro-Medonte support the Township of Hilliard's
Resolution #2008-123 with respect to the licensing of Zenn Cars in Ontario.
3. And Further That Hon. Dalton McGuinty, Premier; the Minister of Transportation
Ontario; the Minister of Government and Consumer Services, Garfield Dunlop,
MPP Simcoe North and The Township of Hilliard be advised of Council's
decision.
Carried.
Page 9
Committee of the Whole Meeting Minutes -August 13, 2008
b) Councillor Coutanche, correspondence dated July 28, 2008 from Will Wheeler
re: Road Work, Line 7 North between Horseshoe Valley and Mill Pand Sideroad.
Motion No. CW080813-15
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated July 28, 2008 from Will Wheeler
and presented by Councillor Coutanche, re: Road Work, Line 7 North between
Horseshoe Valley and Mill Pond Sideroad be received.
Carried.
c) Councillor Agnew, correspondence received August 12, 2008 re: Environmental
Giants Nomination Form, 2008 LSRCA Conservation Awards.
Motion No. CW080813-16
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence received August 12, 2008 and verbal
information presented by Councillor Agnew, re: Environmental Giants Nomination
Form, 2008 LSRCA Conservation Awards be received
Carried.
9. FINANCE AND ADMINISTRATION:
a) Report No. TR 2008-20, Paul Gravelle, Director of Finance/Treasurer/Deputy
CA4, re: Statement of Accounts -July, 2008.
Motion No. CW080813-17
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. TR 2008-20, Paul Gravelle, Director of FinancelTreasurer/Deputy
CAO, re: Statement of Accounts -July, 2008 be received.
2. And Further That the accounts far the month of July, 2008 totalling
$2,386,036.58 be received.
Carried.
Page 10
Committee of the Whole Meeting Minutes -August 13, 2008
b) Report No. ADM 2008-023, Doug Irwin, Director of Corporate Services/Clerk, re:
First Street and Craig Street, Village of Craighurst, 1204600 Ontario Limited.
Motion No. CW0~0813-1$
Moved by Coutanche, Seconded by Allison
It is recommended that
Report No. ADM 2008-023, Doug Irwin, Director of Corporate Services/Clerk, re: First
Street and Craig Street, Village of Craighurst, 1204600 Ontario Limited be received
and adopted.
Whereas Plan 91 is a Plan registered in the Township of Oro-Medonte, formerly the
Township of Medonte on the 11th day of February, 1863;
Whereas First Street and Craig Street were laid out on the said Plan 91;
Whereas the said First Street and Craig Street have never been opened, used,
occupied, or acknowledged by the Municipality, and have never been developed by
the original owner of the lands comprising Plan 91. No municipal funds were
expended at any time to maintain the said streets;
Whereas the Council of The Corporation of The Township of Oro-Medonte declares
that First Street and Craig Street will not be accepted into the municipal road system;
Whereas the said portions of First Street and Craig Street quit claimed hereby have
historically comprised portions of the parcel owned and occupied in the Transferee
herein, and where specifically described in Transfer No. 801338632 being the
conveyance by George Robert Snider to 1204600 Ontario Limited, registered on the
28th day of May, 1997;
Whereas part of the said First Street, Plan 91 has been expropriated by the County
of Simcoe by Instrument RO 212946, registered on the 16t day of November, 1965;
And Whereas part of Craig Street, Plan 91 has been expropriated by the Department
of Highways by Instrument 8050751, registered on the 26t day of January, 1956.
Now therefore that the Mayor and Clerk be authorized to sign the Quit Claim and
Land Transfer Affidavit.
And that the applicant be notified of Council's decision.
Carried.
Page 11
Committee of the Whole Meeting Minutes -August 13, 2008
c} Report No. ADM 2008-021, Doug Irwin, Director of Corporate Services/Clerk, re:
Dedication as a Public Highway, Horseshoe Valley Resort Ltd., Parts of Plans 51 M-
456 and 51 M-391
Motion No. CW08Q$13-19
Moved by Evans, Seconded by Agnew
It is recommended that
1. Report No. ADM 2008-021, Doug Irwin, Director of Corporate ServiceslClerk, re:
Dedication as a Public Highway, Horseshoe Valley Resort Ltd., Parts of Plans 51 M-
456 and 51 M-391 be received and adopted.
2. That the Nordic Trail Turning Circle, Plan 391, being PIN 74055-0104 be dedicated
as a Public Highway.
3. That the following one foot reserves be lifted and dedicated as Public Highways:
Plan Descri tion PIN #
Plan 51 M-391 Part 4, Plan 51 R-28755 PIN 74054-0104 Lt
Plan 51 M-456 Part 3, Plan 51 R-21501 PIN 74055-0098 Lt
Plan 51 M-456 Part 2, Plan 51 R-21496 &
Part 16, Plan 51 R-30780 PIN 74053-0249 (Lt)
Plan 51 M-456 Part 2, Plan 51 R-21498 PIN 74054-0157 Lt
Plan 51 M-456 Part 3, Plan 51 R-29355 PIN 74055-0105 Lt
Plan 51 M-456 Part 2, Plan 51 R-29355 PIN 74055-0111 Lt
Plan 51 M-456 Part 3, Plan 51 R-21500 PIN 74055-0097 Lt
Plan 51 M-456 Part 4, Plan 51 R-21501 PIN 74053-0252 Lt
4. That the Clerk bring forward the appropriate by-law for Council's consideration.
5. And Further That the applicant be advised of Council's decision.
Carried.
d) Doug Irwin, Director of Corporate ServiceslClerk, re: Draft By-Law 2008-092, "A By-
law to Provide for the Giving of Names and Assume and Establish Highways within
the Township of Oro-Medonte, County of Simcoe (Winstar Road described as Part 2,
Plan 51 R-15707, PIN 58550-0165 (LT), and Part 32, Plan 51 R-19930, PIN 58550-
0154 (LT)".
Motion No. CW080813-20
Moved by Allison, Seconded by Coutanche
It is recommended that draft By-law 2008-092, presented by Doug Irwin, Director of
Corporate Services/Clerk, re: "A By-law to Provide for the Giving of Names and Assume
and Establish Highways within the Township of Oro-Medonte, County of Simcoe (Winstar
Road described as Part 2, Plan 51 R-15707, PIN 58550-0165 (LT), and Part 32, Plan
51 R-19930, PIN 58550-0154 (LT}" be received; and further that the by-law be brought
forward for Council's consideration.
Carried.
Page 12
Committee of the Whole Meeting Minutes -August 13, 2408
10. PUBLIC WORKS:
a} Report No. PW 2008-6, Jerry Ball, Public Works Superintendent, re: Parking
Concerns on Line 10 North -North of Bass Lake Sideroad.
Motion No. CW080813-21
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. PW 2008-6, Jerry Ball, Public Works Superintendent, re: Parking
Concerns on Line 10 North -North of Bass Lake Sideroad be received and
adopted.
2. That both horse farms located on Line 10 North, between the Horseshoe Valley
Road and the Bass Lake Sideroad, utilize their farm fields for spectator parking.
3. And Further That the By-law Enforcement Officer be requested to monitor this
area for weekend parking during horse show events.
Carried.
b) Report No. PW 2008-7, Jerry Ball, Public Works Superintendent, re: Proposed
Sidewalk within the Village of Moonstone.
Motion No. CW080813-22
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report Na. PW 2008-7, Jerry Ball, Public Works Superintendent, re: Proposed
Sidewalk within the Village of Moonstone be received and adopted.
2. That a new sidewalk be constructed on the south side of Moonstone Road from
Line 8 North, easterly to Ellen Drive, during the reconstruction of Moonstone
Road.
3. That the Public Works Superintendent advises the County of Simcae of Council's
decision.
4. And Further That the new sidewalk be referred to the 2049 budget deliberations.
Carried.
Page 13
Committee of the Whole Meeting Minutes -August 13, 2008
c) Report No. PW 2008-8, Jerry Ball, Public Works Superintendent, re: Intersection
Improvements at Line 13 North and Old Barrie Raad.
Motion No. CW080813-23
Maned by Crawford, Seconded by Evans
It is recommended that
1. Report No. PW 2008-8, Jerry Ball, Public Works Superintendent, re: Intersection
Improvements at Line 13 North and Old Barrie Road be received and adopted.
2. That the Township of Oro-Medonte pay one quarter of the cost for improvements
to the intersection at Line 13 North and Old Barrie Road, in the amount of
$8,625.00.
3. That G. H. Stewart Construction Inc. be reimbursed for the Township's share of
the construction costs.
4. And Further That the Public Works Superintendent advise the County of Simcae,
Lafarge Aggregates and G. H. Stewart Construction Inc. of Council's decision.
Carried.
11. ENGINEERING & ENVIRONMENTAL. SERVICES:
a) Report No. EES 2008-30, Keith Mathiesan, Director of Engineering and
Environmental Services re: Releasing Horseshoe Valley Resort Ltd., Heights of
Horseshoe Townhouses, and New Millennium Homes Limited from Paragraph
(g) of Section 1 of the Addendum to Site Plan Contra) Agreement.
Motion No. CW480813-24
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. EES 2008-30, Keith Mathieson, Director of Engineering and
Environmental Services re: Releasing Horseshoe Valley Resort Ltd., Heights of
Horseshoe Townhouses, and New Millennium Homes Limited from Paragraph
(g) of Section 1 of the Addendum to Site Plan Control Agreement be received
and adopted.
2. That the Township of Oro-Medonte release Horseshoe Valley Resort Ltd.,
Heights of Horseshoe Townhouses and New Millennium Homes Limited from
Paragraph (g) of Section 1 of the Addendum to Site Plan Control Agreement
dated February, 2045.
3. That the Mayor and Clerk be authorized to execute the Release as outlined in
Report No. EES 2008-30.
4. And Further That the owner be notified of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -August 13, 2008
b) Report No. EES 2008-31, Keith Mathieson, Director of Engineering and
Environmental Services re: Diamond Valley Estates -Subdivision Securities for
Future 6th Line Road Deviation - 43T-93019.
Motion No. CW080813-25
Maned by Agnew, Seconded by Evans
It is recommended that
1. Report No. EES 2008-31, Keith Mathieson, Director of Engineering and
Environmental Services re: Diamond Valley Estates -Subdivision Securities for
Future 6t" Line Road Deviation - 43T-93019 be received and adopted.
2. That in Schedule "G" of the Subdivision Agreement "Deeds and Easements to be
Conveyed'; six (6) lots that are mutually agreed upon by the Developer and the
Township be identified in Stage 3 and held in escrow with the Township solicitor
receiving the deeds to the lots and the Township named as the transferee.
The deeds are to be held in escrow until:
a) the work is completed, or other acceptable financial security is provided, upon
which the deeds will be returned to the Developer; or
b} the work has not been satisfactorily completed by a certain time or event
following which the escrow is released and the Township solicitor may
proceed to register the deeds.
The Developer/owner must provide their solicitors undertaking that the title is
clear for the lots in question and they will not be sold or encumbered pending the
deeds registration or return.
3. And Further That the Developer is notified of Council's decision.
Carried.
c) Report No. EES 2008-32, Keith Mathieson, Director of Engineering and
Environmental Services re: Ditch Issues in Laurel View Homes Development.
Motion No. CW080813-26
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The memorandum correspondence dated June 13, 2008 from Keith Mathieson,
Director of Engineering and Environmental Services, re: Ditch Issues in Laurel
View Homes Development be received.
2. And That the ditches of the laurel View Homes Development be left as per the
design approved by the Township Engineers.
Defeated.
Page 15
Committee of the Whole Meeting Minutes -August 13, 2008
Motion No. CW080813-27
Moved by Agnew, Seconded by Crawford
It is recommended that
1. The memorandum correspondence dated June 13, 2008 from Keith Mathieson,
Director of Engineering and Environmental Services, re: Ditch Issues in Laurel
View Homes Development be received.
2. That Repart No. EES 2008-32, Keith Mathieson, Director of Engineering and
Environmental Services re: Ditch Issues in Laurel View Homes Development be
received and adopted.
3. And Further That drainage ditches in Laurel View Homes Development, at this
time, remain as designed, built and approved.
Carried.
d) Report No. EES 2008-033, Keith Mathieson, Director of Engineering and
Environmental Services re: Mass Development Ltd. Subdivision Agreement -
Part Lot 11, Con. 2 EPR Oro, Part RDAL Btn Lots 11 & `A', Conc. 2 as Closed
by By-Law Oro 18994, Being Part 2, 51 R-2282, Except Parts 1, 2, 51 R-26026
and Part 1, 51 R-35600, T/W 80487177, Being all of PIN # 58544-0149 (Lt).
Motion No. CW080813-28
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. EES 2008-033, Keith Mathieson, Director of Engineering and
Environmental Services re: Moss Development Ltd. Subdivisian Agreement -
Part Lot 11, Con. 2 EPR Ora, Part RDAL Btn Lots 11 & `A', Canc. 2 as Closed by
By-Law Oro 18994, Being Part 2, 51 R-2282, Except Parts 1, 2, 51 R-26026 and
Part 1, 51 R-35600, T!W 80487177, Being all of PIN # 58544-0149 (Lt) be
received and adapted.
2. That the Township of Oro-Medonte enter into a Subdivision Agreement with
Moss Development Ltd.
3. That the Clerk prepare a by-law for Council's consideration to enter into a
Subdivision Agreement with Moss Development Ltd.
4. And Further that the Owner be notified of Council's decision.
Garried.
Page 16
Committee of the Whole Meeting Minutes -August 13, 2008
12. DEVE~flPMENT SERVICES:
a} Committee of Adjustment minutes, meeting held on July 17, 2008.
Motion No. CW080813-29
Moved by Allison, Seconded by Coutanehe
It is recommended that the draft Committee of Adjustment minutes far the meeting
held on July 17, 2008 be received.
Carried.
b} Report No. BP 2008-46, Andria Leigh, Director of Development Services re:
Proposed Zoning By-law Amendment, Resource Exchange Inc. (Tascona), Part
of Lots 27 and 28, Concession 3 (Oro), Township of Oro-Medonte.
Council consented to allow Mr. TaSCOna to request clarification on the status of the
matter.
Motion No. CW080813-3U
Moved by Evans, Seconded by Agnew
It is recommended that
1. Report No. BP 2008-46, Andria Leigh, Director of Development Services re:
Proposed Zoning By-law Amendment, Resource Exchange Inc. (Toscana), Part
of Lats 27 and 28, Concession 3 (Oro), Township of Oro-Medonte be received
and adopted.
2. That Zoning By-law Amendment Application 2008-ZBA-05 far Resource
Exchange, Part of Lots 27 and 28, Concession 3 (Oro) an Schedule A2 on
Zoning By-law 97-95, as amended, from AgriculturallRural (AlRU} Zone to
Residential One Exception (R1 *} Zone with a small portion of land along the east
side lot line Environmental Protection (EP) Zane be approved.
3. That the Clerk bring forward the appropriate By-law for Council's consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
Page 17
Committee of the Whole Meeting Minutes -August 13, 2008
e) Report No. DS 2008-47, Andria Leigh, Director of Development Services re: Don
Creech -Request to Temporarily Reside in a Trailer, Lot 1, Plan M-340 (Orillia),
Township of Oro-Medonte, 2 Sunset Crescent.
Motion No. CW480813-31
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. DS 2008-47, Andria Leigh, Director of Development Services re: Don
Creech -Request to Temporarily Reside in a Trailer, Lot 1, Plan M-340 (Orillia),
Township of Oro-Medonte, 2 Sunset Crescent, be received and adopted.
2. That the request of Don Creech to temporarily reside in a trailer located at 2
Sunset Crescent for a one year period while his new dwelling is being
constructedlrepaired be approved.
3. That the Clerk bring forward to appropriate by-law for Council's consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
d) Andria Leigh, Director of Development Services, correspondence dated August
11, 2008 from Chris Williams, Aird &Berlis LLP, re: County of Simcoe Draft
Official Plan -Submissions of the Township of Oro-Medonte.
Motion No. CW08Q$13-32
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated August 11, 2008 from Chris
Williams, Aird &Berlis LLP and verbal information presented by Andria Leigh,
Director of Development Services, re: County of Simcoe Draft Official Plan -
Submissions of the Township of Oro-Medonte be received and further that the
correspondence be forwarded to the Planning Advisory Committee far their
information.
Carried.
Page 18
Committee of the Whole Meeting Minutes -August 13, 2008
13. EMERGENCY SERVICES:
a} Report No. FD2008-10, Scott Cowden, Director of Fire and Emergency Services
re: Report on Activities, May, 2008.
Motion No. CW080813-33
Moved by Allison, Seconded by Coutanche
It is recommended that Report No. FD2008-10, Scott Cowden, Director of Fire and
Emergency Services re: Report on Activities, May, 2008 be received for information.
Carried.
b) Report No. FD2008-11, Scott Cowden, Director of Fire and Emergency Services
re: Report on Activities, June, 2008 and Second Quarter, 2008.
Motion No. CW080813-34
Moved by Crawford, Seconded by Evans
It is recommended that Report No. FD2008-11, Scott Cowden, Director of Fire and
Emergency Services re: Report on Activities, June, 2008 and Second Quarter, 2008
be received for information.
Carried.
c) Report No. FD2008-12, Scott Cowden, Director of Fire and Emergency Services
re: Report an Radio System Improvements.
Motion No. CW080813-35
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. FD2008-12, Scott Cowden, Director of Fire and Emergency Services
re: Report on Radio System Improvements be received and adapted.
2. That Point to Paint Communications be authorized to supply and install a new
radio repeater system for the Fire Service at the Shanty Bay Pump house Tower.
3. That the provisions of the Purchasing by-law be waived to allow sole source.
4. And Further That the funds, $51,441 plus taxes as allocated in the 2008 budget,
be approved for this project.
Carried.
Page 19
Committee of the Whole Meeting Minutes -August 13, 2008
14. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC2Q08-24, Shawn Binns, Director of Recreation and Community
Services re: South Side Bass Lake Park, Noise Concerns.
Motion No. CW080813-36
Moved by Agnew, Seconded by Evans
It is recommended that
1. Report No. RC2008-24, Shawn Binns, Director of Recreation and Community
Services re: South Side Bass Lake Park, Noise Concerns be received and
adopted.
2. And Further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Carried.
15. IN-CAMERA:
Council consented to allow the addition of a Legal Matter before going In-Camera.
Motion No. CW080813-37
Moved by Coutanche, Seconded by Allison
It is recommended that we do now go In-Camera at 3:34 p.m. to discuss Legal,
Personal and Property Matters.
Carried.
Motion No. CWp80813-38
Moved by Crawford, Seconded by Agnew
It is recommended that we do now Rise and Report from In-Camera at 4:33 p.m.
Carried.
Page 20
Committee of the Whole Meeting Minutes -August 13, 2008
a) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: legal Matter
(Diamond Valley Estates).
Motion No. CW080813-39
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Confidential Report No. TR 2008-019, Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO, re: legal Matter (Diamond Valley Estates) be
received and adopted.
2. And Further That the recommendations outlined in Confidential Report No. TR
2008-019 be endorsed.
Carried.
b) Keith Mathieson, Director of Engineering and Environmental Services re:
Solicitor-Client Privilege (Legal Opinion on Policy Change).
Motion No. CW080813-40
Moved by Agnew, Seconded by Evans
It is recommended that the confidential correspondence dated August 8, 2008 and
presented by Keith Mathieson, Director of Engineering and Environmental Services
re: Solicitor-Client Privilege (Legal Opinion on Policy Change) be received.
Carried.
c) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (OMEGA
Member).
Motion No. CW080813-41
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential correspondence dated August 7, 2008 and
presented by Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter
(OMEGA Member, Leigh) be received with regrets.
Carried.
Page 21
Committee of the Whole Meeting Minutes -August 13, 2008
d) Robin Dunn, Chief Administrative Officer, re: Property Matter {Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass fake Sideroad West; and Project #7793,
Line 2 North}.
Motion No. GW080813-42
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence dated August 13, 2008 and
verbal information presented by Rabin Dunn, Chief Administrative Officer, re:
Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial
Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad
West; and Project #7793, Dine 2 North} be received.
Carried.
e} Mayor H.S. Hughes, re: Personal Matter (OMEGA member).
Motion No. CW080813-43
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential verbal information presented by Mayor H.S.
Hughes re: Personal Matter (OMEGA Member) be received; and further that the CAO
proceed as directed by Council.
Carried.
f) Robin Dunn, Chief Administrative Officer, re: Legal Matter {Lake Simcoe
Regional Airport).
Motion No. CWp80813-44
Moved by Evans, Seconded by Crawford
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer re: Legal Matter (Lake Simcoe Regional Airport} be
received.
Carried.
Page 22
Committee of the Whole Meeting Minutes -August 13, 2008
16. QUESTIONS FROM THE PUBIC CLARIFYING AN AGENDA ITEM
17. ANNOUNCEMENTS
18. ADJOURNMENT
Motion No. CW080813-45
Moved by Crawford, Seconded by Evans
It is recommended that we do now adjourn at 4:55 p.m.
,'
~;
Mayor, H.S. Ht~` hes
,~
d
Clerk, J. Douglas Irwin
Carried.
Page 23
Committee of the Whole Meeting Minutes -August 13, 2008