09 03 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, September 3, 2008 TIME: 9:04 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Cauncillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
FinancelTreasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Scott Cowden, Director of Fire and Emergency
Services; Tamara Obee, Human Resources Officer; Jerry Ball,
Public Works Superintendent, Shawn Binns, Director of Recreation
and Community Services; Keith Mathieson, Director of Engineering
and Environmental Services; Andria Leigh, Director of Development
Services; Lisa McNiven, Manager of Engineering and Environmental
Services
Also Present: Meghan Keelan, Susan McKinnon
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW080903-1
Moved by Agnew, Seconded by Evans
It is recommended that the following items be added to the agenda far consideration:
7. REPORTS OF MEMBERS OF COUNCIL:
g) Councillor Coutanche, verbal re: OPP Service.
11. DEVELOPMENT SERVICES:
e) Andria Leigh, Director of Development Services, correspondence dated August
28, 2008 from Jahn Alati, Davies Hawe Partners re: County of Simcae Draft
Official Plan -Proposed Craighurst Settlement Area Boundary.
14. IN-CAMERA:
e) Rabin Dunn, Chief Administrative Officer, re: Personnel Matter (Compensation
and Performance Management).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW080903-2
Moved by Allison, Seconded by Coutanehe
It is recommended that the agenda for the Committee of the Whale meeting of
Wednesday, September 3, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE AGT"
None declared.
4. DEPUTATIONS:
a) Susan McKinnon, re: Speed limit reduction request -Line 4 North between
Mount St-Louis Road and Ingram Road.
Motion No. CWO$0903-3
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence/petition dated August 22, 2008 and the
verbal information received from Susan McKinnon re: Speed Limit Reduction
Request -Line 4 North between Mount St-Louis Road and Ingram Road, be received
and referred to staff for a report.
Carried.
5. CONSENT AGENDA:
a} Ontario's Lake Country minutes, meeting held on August 13, 2008.
Staff Recommendation: Receipt.
b) Helen Perry, correspondence dated August 1, 2008 re: Letter of Appreciation.
Staff Recommendation: Receipt.
c) Bruce Stanton, M.P., Simcoe North, correspondence dated August 13, 2008 re:
Lake Simcoe Fishery.
Staff Recommendation: Receipt.
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Committee of the Whole Meeting Minutes -September 3, 2008
5. CONSENT AGENDA: (Cont'd)
d) Nottawasaga Valley Conservation Authority, correspondence dated August 19,
2008 re: Press Release, "Rivers to be Studied Throughout the Niagara
Escarpment"; minutes of meeting held on June 13, 2008; and highlights of
meeting held on August 22, 2008.
Staff Recommendation: Receipt.
e) Karyn Kennedy, Executive Director and Siew Lee Brett, Coordinator of
Fundraising & Special Events, Boost: Child Abuse Prevention and Intervention,
correspondence dated August 12, 2008 re: Proclamation Request, October,
2008, "child Abuse & Neglect Prevention Month" [additional information available
in Clerk's Office].
Staff Recommendation: Receipt, Proclaim and Post on Township's
Website.
f) Ora-Medonte History Association minutes, meetings held on April 28, May 26,
June 12 and July 7, 2008.
Staff Recommendation: Receipt.
g) Steve Erwin, Minister's Office, Ministry of Finance, correspondence dated August
25, 2008 re: The Investing in Ontario Act, Municipal Allocations [refer to Item
8a)].
Staff Recommendation: Receipt.
h) Lake Simcoe Regian Conservation Authority minutes, meeting held on June 27,
2008 and highlights of meeting held on August 22, 2008.
Staff Recommendation: Receipt.
i) Sid Ryan, President, CUPS Ontario and Cheryl DeGras, Co-President, OCBCC,
correspondence dated August 25, 2008 re: Proclamation Request, October 22,
2008, "Child Care Worker & Early Childhood Educator Appreciation Day".
Staff Recommendation: Receipt, Proclaim and Post on Township's
Website.
j) Tonya L. Millsap, FASD Project Manager, Catulpa Community Support Services,
correspondence dated July 15, 2008 re: Proclamation Request, September 9,
2008, "International Fetal Alcohol Spectrum Disorder Day".
Staff Recommendation: Receipt, Proclaim and Post on Township's
Website.
Motion No. CW080903-4
Moved by Coutanche, Seconded by Allison
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a) Ontario's Lake Country minutes, meeting held on August 13, 2008.
Received.
b) Helen Perry, correspondence dated August 1, 2008 re: Letter of Appreciation.
Received.
c) Bruce Stanton, M.P., Simcoe North, correspondence dated August 13, 2008 re:
Lake Simcoe Fishery.
Received.
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Committee of the Whole Meeting Minutes -September 3, 2008
Motion No CW080903-4 tCont'd):
d) Nottawasaga Valley Conservation Authority, correspondence dated July 28, 2008 re:
Press Release, "Rivers to be Studied Throughout the Niagara Escarpment" and
minutes of meeting held on June 13, 2008; and highlights of meeting held on August
22, 2008.
Received.
e) Karyn Kennedy, Executive Director and Siew Lee Brett, Coordinator of Fundraising &
Special Events, Boost: Child Abuse Prevention and Intervention, correspondence
dated August 12, 2008 re: Proclamation Request, October, 2008, "Child Abuse &
Neglect Prevention Month" [additional information available in Clerk's Office].
Received, Proclaimed and Posted on Township's Website.
f) Oro-Medonte History Association minutes, meeting held on April 28, May 26, June
12 and July 7, 2008.
Received.
g) Steve Erwin, Minister's Office, Ministry of Finance, correspondence dated August 25,
2008 re: The Investing in Ontario Act, Municipal Allocations [refer to Item 8a)].
Received.
h} Lake Simcoe Region Conservation Authority minutes, meeting held on June 27, 2008
and highlights of meeting held on August 22, 2008.
Received.
i) Sid Ryan, President, CUPS Ontario and Cheryl DeGras, Co-President, OCBCC,
correspondence dated August 25, 2008 re: Proclamation Request, October 22, 2008,
"Child Care Worker & Early Childhood Educator Appreciation Day".
Received, Proclaimed and Posted on Township's Website.
j) Tonya L. Millsap, FASD Project Manager, Catulpa Community Support Services,
correspondence dated July 15, 2008 re: Proclamation Request, September 9, 2008,
"International Fetal Alcohol Spectrum Disorder Day".
Received, Proclaimed and Posted on Township's Website.
Carried.
6. CQNIMUNICATIONS:
a) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated August 18, 2008 re: Oro-Medonte NVCA Service
Value.
Motion No. CW080903-5
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence dated August 18, 2008 from Wayne Wilson,
CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re: Oro-Medonte
NVCA Service Value be received; and further that Wayne Wilson be invited to a future
Committee of the Whole meeting to discuss this matter further.
Carried.
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Committee of the Whole Meeting Minutes -September 3, 2008
b} Bill Davidson, correspondence received August 17, 2008 re: Application for
GrantlSubsidy, The Cellar Singers [additional information available in Clerk's
office].
Motion No. CW08Q903-fi
Moved by Allison, Seconded by Cautanche
It is recommended that
1. The correspondence received August 17, 2008 from Bill Davidson re: Application
for GrantlSubsidy, The Cellar Singers be received.
2. That Council approves the grant request in the amount of $225.00.
3. That the $225.00 be considered an overrun to the grant donation allocation of
the 2008 budget.
4. And Further That the applicant be advised of Council's decision.
Carried.
c) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation
Authority, correspondence dated August 26, 2008 re: Comments of the Lake
Simcoe Region Conservation Authority in Response to the Proposed Lake
Simcoe Protection Act -EBR 010-3753.
Motion No. GW4809Q3-7
Moved by Agnew, Seconded by Evans
It is recommended that the correspondence dated August 26, 2008 from D. Gayle
Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, re:
Comments of the Lake Simcoe Region Conservation Authority in Response to the
Proposed Lake Simcoe Protection Act -EBR 010-3753 be received.
Carried.
d) Jim Roth & Bev Dunnett, correspondence received August 26, 2008 re: Request
to Purchase Road Allowance, 117 Poplar Crescent.
Motion No. CW08Q903-8
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence received August 26, 2008 from Jim Rath
& Bev Dunnett, re: Request to Purchase Road Allowance, 117 Poplar Crescent be
received and referred to staff for a report.
Carried.
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Committee of the Whole Meeting Minutes -September 3, 2008
e) Severn Sound Environmental Association, correspondence dated August 27,
2gg8 re: Citizens' Panel for the Watershed Sustainability Plan.
Motion No. CW080903-9
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated August 27, 2gg8 from the Severn
Sound Environmental Association, re: Citizens' Panel for the Watershed
Sustainability Plan be received.
Garried.
f) T. M. Pridham, R.J. Burnside & Associates Limited, correspondence dated
August 15, 2gg8, re: Project Update Notice Highway No. 93 Drainage Works
Township of Springwater.
Motion No. CW080903-10
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated August 15, 2gg8 from T. M.
Pridham, R.J. Burnside & Associates Limited, re: Project Update Notice, Highway
No. 93, Drainage Works, Township of Springwater, be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Agnew, draft brochure correspondence re: Protecting Your Water &
Shoreline Property.
Motion No. CW080903-11
Moved by Agnew, Seconded by Evans
It is recommended that the verbal information from Councillor Agnew and draft
brochure correspondence, re: Protecting Your Water & Shoreline Property be
received and referred to OMEGA for a recommendation.
Garried.
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Committee of the Whole Meeting Minutes -September 3, 2008
b) Councillor Coutanche, correspondence dated August 18, 2008 from Ralph
Meldrum re: Beechwood Road, Horseshoe Valley.
Motion No. CW08U903-12
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated August 18, 2008 and verbal
information presented by Councillor Coutanche, re: Beechwood Road, Horseshoe
Valley be received.
Carried.
c) Mayor H.S. Hughes, correspondence received August 21, 2008, re: Request far
Support from Tawn of Milton, re: Deposit/Return System on Aluminum and
Plastic Drink Containers.
Motion No. CW080903-13
Moved by Evans, Seconded by Agnew
It is recommended that
1. The correspondence received August 21, 2008, re: Request far Support from
Tawn of Milton, re: DepositlReturn System on Aluminum and Plastic Drink
Containers be received.
2. That the Township of Oro-Medonte support the Town of Milton's request to the
Minister of the Environment to consider placing adeposit/return system on
aluminum and plastic drink containers.
3. And Further That Dalton McGuinty, Premier; the Minister of the Environment;
Garfield Dunlap, MPP, Simcoe North; the Association of Municipalities of
Ontario; and the Town of Milton be advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -September 3, 2008
d} Mayor H.S. Hughes, correspondence received August 21, 2008, re: Request for
Support from City of Owen Sound, re: Full Exemption of Provincial Sales Tax an
Goods and Services.
Motion No. CW080903-14
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence received August 21, 2008, re: Request for Support from
City of Owen Sound, re: Full Exemption of Provincial Sales Tax on Goods and
Services be received.
2. That the Township of Oro-Medonte support the Gity of Owen Sound's resolution
requesting a Full Exemption of Provincial Sales Tax on Goads and Services.
3. And Further That Dalton McGuinty, Premier; Garfield Dunlop, MPP, Simcoe
North; the Association of Municipalities of Ontario; and the City of Owen Sound
be advised of Council's decision.
Carried.
e) Mayor H.S. Hughes, correspondence received August 21, 2008, re: Request far
Support from City of Owen Sound, re: Full Exemption of Provincial Sales Tax on
Goods and Services for Ontario Police Services.
Motion No. CW080903-15
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence received August 21, 2008, re: Request for Support from
City of Owen Sound, re: Full Exemption of Provincial Sales Tax on Goods and
Services for Ontario Police Services be received.
2. That the Township of Oro-Medonte supports the City of Owen Sound's resolution
requesting a Full Exemption of Provincial Sales Tax on Goods and Services for
Ontario Police Services.
3. And Further That Dalton McGuinty, Premier; Garfield Dunlop, MPP, Simcoe
North; the Association of Municipalities of Ontario; and the City of Owen Sound
be advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -September 3, 2008
f} 2008 AMO Conference, verbal update from Mayor H.S. Hughes and Members of
Council in attendance.
Motion No. CW080903-1 fi
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Mayor H. S. Hughes and
Members of Council in attendance re: 20x8 AMO Conference be received.
Carried.
g) Councillor Coutanche, verbal re: OPP Service.
Motion No. CW080903-17
Moved by Agnew, Seconded by Evans
It is recommended that the verbal information presented by Councillor Coutanche, re:
OPP Service be received.
Carried.
8. FINANCE AND ADMINISTRATION:
a) Report TR2008-21, Paul Gravelle, Director of Finance/Treasurer/Acting Chief
Administrative Officer, re: Investing in Ontario Funding [refer to Item 5g)j.
Motion No. CW080903-18
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. TR 2008-21, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO re: Investing in Ontario Funding be received and adopted.
2. And Further That the Township of Oro-Medonte's share of the Investing in
Ontario Funding be applied to road rehabilitation projects to be identified in the
2009 budget deliberations.
Carried.
Page 9
Committee of the whole Meeting Minutes -September 3, 2408
b) Robin Dunn, Chief Administrative Officer, memorandum correspondence re:
Community Report Card Update [to be distributed at the meeting].
Motion No. CW080903-19
Moved by Evans, Seconded by Agnew
It is recommended that verbal information presented by Rabin Dunn, Chief
Administrative Officer, re: Community Report Card Update be received.
Carried.
9. PUBLIC WORKS:
a) Jerry Ball, Public Works Superintendent, re: Verbal update, Township Right-of-
Way at Bass Lake.
Motion No. CW080903-20
Moved by Coutanche, Seconded by Allison
It is recommended that verbal update from Jerry Ball, Public Works Superintendent,
re: Township Right-af-Way at Bass Lake be received.
Carried.
10. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
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Committee of the Whole Meeting Minutes -September 3, 2008
11. DEVELOPMENT SERVICES:
a) Report No. DS 2008-48, Andria Leigh, Director of Development Services, re:
Zoning By-law Amendment 2008-ZBA-07 (Indian Park Association) Block 86,
Plan M-367.
Motion No, CW080903-21
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Report No. DS 2008-48, Andria Leigh, Director of Development Services, re:
Zoning By-law Amendment 2008-ZBA-07 (Indian Park Association), Block 86,
Plan M-367, be received and adopted.
2. That Zoning By-law Amendment Application 2008-ZBA-07 for Indian Park
Association, Block 86, Plan M-367, Township of Oro-Medonte, (Former Township
of Oro) on Schedule A16 on the Zoning By-law 97-95 (as amended) from Open
Space {OS) Zone to Residential One (R1) Zone be approved.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
b) Report No. DS 2008-52, Andria Leigh, Director of Development Services, re:
Temporary Use By-law (Granny Flat), South Part Lat 16, Concession 3 Plan
51 R-19068 {Medonte), Township of Oro-Medonte, 1310 Moonstone Road West.
Motion No. CW080903-22
Moved by Allison, Seconded by Cautanche
It is recommended that
1. Report No. DS 2008-52, Andria Leigh, Director of Development Services, re:
Brent Hale -Temporary Use By-law (Granny Flat), South Part Lot 16,
Concession 3, Plan 51 R-19068 (Medonte), Township of Oro-Medonte, 1310
Moonstone Road West, be received and adopted.
2. That Zoning By-law Amendment Application 2008-ZBA-04 for Brent Hale, 1310
Moonstone Road West be approved.
3. That the Clerk bring forward the appropriate by-laws for Council's consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -September 3, 2008
c) Report Na. DS 2448-53, Andria Leigh, Director of Development Services, re:
Zoning By-law Amendment 2448-ZBA-48 (Joe Julie) Part of Lot 14 Concession 5
Motion No. CW080903-23
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. DS 2408-53, Andria Leigh, Director of Development Services, re:
Zoning By-law Amendment 2448-ZBA-4$ (Joe Julie) Part of Lot 14, Concession
5, be received.
2. And Further That Zoning By-law Amendment Application 2448-ZBA-08, Part of
Lot 14, Concession 5, (Medonte), Township of Oro-Medonte, proceed to a
Statutory Public Meeting in accordance with the provisions of the Planning Act.
Carried.
d) Report No. DS 2448-54, Andria Leigh, Director of Development Services, re:
Linda Sherwood -Request for Two Dwellings, West Part of Lot 16, Concession
2 (Orillia), Township of Ora-Medonte, 327 Line 15 South.
Motion No. CW080903-24
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. DS 2448-54, Andria Leigh, Director of Development Services re:
Linda Sherwood -Request for Two Dwellings, West Part of Lot 16, Concession
2 (Orillia), Township of Oro-Medonte, 327 Line 15 South be received and
adopted.
2. That Council authorize the request of Linda Sherwood to temporarily reside in
the existing dwelling which will be demolished after the completion of the new
dwelling to a maximum of a one year period.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -September 3, 2008
e) Andria Leigh, Director of Development Services, correspondence dated August
28, 200$ from John Alati, Davies Howe Partners re: County of Simcoe Draft
Official Plan -Proposed Craighurst Settlement Area Boundary.
Motion No. CW080903-25
Moved by Evans, Seconded by Allison
It is recommended that the correspondence dated August 28, 2008 from John Alati,
Davies Howe Partners and presented by Andria Leigh, Director of Development
Services, re: County of Simcoe Draft Official Plan -Proposed Craighurst Settlement
Area Boundary be received.
Carried.
12. EMERGENCY SERVICES:
None.
13. RECREATION AND COMMUNITY SERVICES:
None.
14. IN-CAMERA:
Motion No. CW080903-26
Moved by Agnew, Seconded by Evans
It is recommended that we do now go In-Camera at 11:27 a.m. to discuss Personal,
Property and Personnel Matters.
Carried.
Motion No. CW080903-27
Moved by Allison, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 12:31 p.m.
Carried.
Page 13
Committee of the Whole Meeting Minutes -September 3, 2008
a) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (OMEGA
member).
Mayor H.S. Hughes distributed draft correspondence to Council and Clerk.
Motion No. CW0809g3-28
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence dated August 21, 2008 and
presented by Doug Irwin, Directar of Corporate Services/Clerk re: Personal Matter
{OMEGA Member, Mader) be received with regrets.
Carried.
b) Daug Irwin, Directar of Corporate Services/Clerk, re: Property Matter
(Warminster Well -Consiglio).
Motion No. CW0809t)3-29
Maned by Allison, Seconded by Goutanche
It is recommended that
1. The confidential correspondence dated August 21, 2008 and presented by Daug
Irwin, Director of Corporate Services/Clerk re: Property Matter (Warminster Well
- Consiglio) be received.
2. And Further That the Mayor and Clerk be authorized to execute the
documentation immediately.
Carried.
c) Robin Dunn, Chief Administrative Officer re: Personal Matter (OMEGA member)
[from August 13, 2008 meeting].
Motion No. CWO$09t?3-30
Moved by Crawford, Seconded by Agnew
It is recommended that the confidential verbal information presented by Rabin Dunn,
Chief Administrative Officer re: Personal Matter (OMEGA member) be received.
Carried.
Page 14
Committee of the Whole Meeting Minutes -September 3, 2Q08
d) Robin Dunn, Chief Administrative Officer re: Personnel Matter (Staffing
Updates).
Motion No. CW080903-31
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer re: Personnel Matter (Staffing Updates) be received.
Carried.
e} Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Compensation
and Performance Management).
Motion No. CW080903-32
Moved by Evans, Seconded by Crawford
It is recommended that the confidential memorandum correspondence dated
September 3, 2008 and confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Personnel Matter (Compensation and Performance
Management) be received.
Carried.
15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. CW080903-33
Moved by Coutanche, Seconded by Allison
It is recommended that we do now adjourn at 1:00 p.m.
Carried.
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Committee of the Whole Meeting Minutes -September 3, 2008