09 04 2008 Rec Tech AgendaTOWNSHIP OF ORO-MEDONTE
RECREATION TECHNICAL SUPPORT GROUP AGENDA
ROBINSON ROOM
DATE: THURSDAY, SEPTEMBER 4, 2008 TIME: 7:00 p.m.
1. ADOPTION OF THE AGENDA
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
• "IN ACCORDANCE WITH THE ACT"
3. ADOPTION OF MINUTES OF JUNE 12, 2008.
4. DEPUTATIONS
a) Julie Cloutier, Project Coordinator, Simcoe Muskoka District Health Unit, re: Good for
Life.
b) Phil McGee, re: Indian Park Association Trail Committee.
5. COMMUNICATIONS
a) Councillor Coutanche, re: Action Items from June 12, 2008 meeting.
b) Councillor Coutanche, re: "Everybody Gets to Play".
b) Shawn Binns, re: Facility Master Plan Update.
c) Shawn Binns, re: Recreation and Community Services Department Organizational
Realignment.
d) Shawn Binns, re: Capital Projects Update.
6. SUB-COMMITTEE UPDATES
a) Sports Groups Committee.
7. ANNOUNCEMENTS
$. ADJOURNMENT
ORO-MEDONTE
RECREATION TECHNICAL SUPPORT GROUP
MEETING MINUTES
Thursday, June 12th, 2008 @ 7:00 p.m.
Administration Centre
Present: Councillor Mel Coutanche, Councillor John Crawford,
Ted Duncan, Phillip Patchell, Reta Regelink
Regrets: Mayor Harry Hughes, Mac Shiells, Kelly Meyers, Carolyn Tripp
Staff Present: Shawn Binns, Manager of Recreation & Community Services
Councillor Coutanche called the meeting to order at 7:03 p.m.
1. Adoption of Agenda:
RTS080612-01:
Moved by Ted Duncan, Seconded by Reta Regelink
it is recommended that the agenda for the Oro-Medonte Recreation Technical Support
Group meeting of Thursday, June 12tt', 2008 be adopted as amended.
Carried
2. Disclosure of Pecuniary Interest:
None.
3. Adoption of the Minutes:
RTS080612-02:
Motion by Phillip Patchell, Seconded by Ted Duncan
It is recommended that the minutes of the Oro-Medonte Technical Support Group
meeting of Thursday, May 1St, 2008 6e adopted as written.
4. Action Items:
Carried
Chair Coutanche reviewed the action items from the May 1St minutes with the Group.
5. Updates:
a. Public Information Sessions
Shawn informed that the purpose of the sessions was to update residents on
Recreation & Community Services department activities. It also gave Shawn an
opportunity to hear what residents wanted.
The Horseshoe Valley meeting was attended by 15 residents. Carolyn Tripp also
attended. The key points were facility and program access in the area with an
emphasis on the need far facilities. If feasible, programs will be offered in the area in
the Fall /Winter Brochure of 2QQ8.
The Moonstone meeting was attended by young families. They also expressed a
need for programs in their area. It was voiced that there was a need for a
revitalization of the Ramey Park Committee. With tats of young families moving into
the area, scheduled youth oriented activities such as basketball and floor hockey
should be organized. Shawn informed the group that there is a joint use agreement
in place with the SCDSB and he would look into the idea of a drop in night at
Moonstone Public School with Phillip.
Phillip agreed to work with the Ramey Park Committee to get it revitalized.
There was na attendance at the Guthrie meeting. It was felt that the date of this
meeting must have been in conflict with another function.
RTSO$0612-03
Moved by Phillip Patchell, Seconded by Reta Regelink
It is recommended that the meeting notes for the Horseshoe Valley and Moonstone
Community informationlinputwssions be received.
Carried
b. Line 4 Park
Councillor Coutanche gave a brief background on the HVPUA and of whom it is
comprised. He indicated that they had been successful in their fundraising efforts
and that it had been agreed that the temporary ice pad would be in place again this
winter a little larger and deeper in the property.
Shawn indicated that before a decision is made on any permanent facility, we are
waiting far the outcome of the Strategic Facility Plan. He also informed that the
fitness equipment will be placed in the apes rather than along the trail for safety of
users.
RTS080612-44:
Motion by Ted Duncan, Seconded by Reta Regelink
It is recommended that the update given by Councillor Coutanche on Line 4 park be
received.
Carried
c. Strategic Facilities Plan
Shawn gave a brief review of the process used to choose the best proposal. The
process was outlined in the Terms of Reference. Short list interviews were conducted
Monteith Brown and Associates and the Re-Think group. Based on the interview
process the Re-think group was identified as the preferred candidate based on the
following:
Public Consultation Process
Scope of Work and Deliverables
Understanding of Key Issues and Solutions to address
Experience in Rural Environments
Approach and Methodology
He then took the Group through the addendum to the Re-Think Group proposal.
RTS080612-05:
Motion by Phillip Patchell, Seconded by Ted Duncan
It is recommended that the update on the Strategic Facility Plan presented by Shawn Binns
be received and that the addendum to the Strategic Facility Paln submitted by the Re-Think
Group with TSH and the Tourism Company be received.
Carried
RTS080612-06:
Motion by Reta Regelink, Seconded by Ted Duncan
It is recommended that Council give favorable consideration to awarding contract RFP RC-
2008-01 to the Re-Think Group with TSH Architects Ltd. And and the Tourism Company.
Carried
d. Oro-Medonte 77s
Shawn informed the group that this a Junior Team under the GMH~. He indicated
that Gravenhurst has a team and had to do a lot to attract it.
We are getting a lot back:
- Scouting Oro-Medonte youth
- Working with Oro Minor Hockey
- Joined the Chamber of Commerce
They have signed a contract ensuring spectators have an enjoyable family
experience, the facility will not be damaged, ticket sales will comply with fire code and
they will be responsible for security.
RTS080612-07:
Motion by Phillip Patchell, Seconded by Ted Duncan
It is recommended that the update given by Shawn Sinns on the Oro-Medonte 77s be
received.
Carried
e. Ravines of Medonte Park
Shawn informed that work on the park will begin next week. The committee
continues to fundraise. The park will contain a multi purpose pad which includes a
tennis court and will be fenced. Sport court lighting will be purchased.
RTS080612-08:
Motion by Phillip Patchell, Seconded by Ted Duncan
It is recommended that the update given by Shawn Sinns an the Ravines of Medonte Park
be received.
Carried
Subcommittees:
a. Sports Groups Commi#tee
Ted informed that Julie is helping Oro Minor Hockey to take the lead on the Trillium
grant. The grant would allow the committee to hire an administrator, rent office
space, and create a website. This will be very positive for Oro-Medonte. The Trillium
Foundation has been very supportive and is looking forward to receipt of the
application as they have indicated that aTownship/Sports Association partnership is
the first of its kind.
RTS080612-09
Moved by Reta Regelink, Seconded by Phillip Patchell
It is recommended that the information given by Ted Duncan an the Sports Groups
Committee be received.
Carried
b. Trail Map Committee
Reta informated that in late May she, Shawn and Carol Benedetti of the C of C met
and it was agreed that the Oro-Medonte website needs to have some work...update
the look and include links to other trails sights. Reta gave as examples Wasaga
Beach and Midland who are still under the Simcoe County umbrella but have struck
out on their own and created their own websites.
RTS080612-10
Moved by Ted Duncan, Seconded by Phillip Patchell
It is recommended that the update given by Reta Regelink on the Trail Map be received.
that it is recommended to Council that they give favorable consideration to enhancing the
Township's website
And Further That links to relevant trail websites and maps be included.
Carried
6. New Business:
a. Sweetwater Park Construction
Shawn informed that Darpak was awarded the contract and that the project should be
completed by the end of July. A letter is to be sent to the community informing them
of timelines. There will be a Grand Opening in late summer /early fall.
It was suggested that a sign should be erected indicating the project was
commencing.
4
RTS080612-11
Moved by Phillip Patchell, Seconded by Reta Regelink
It is recommended that the update given by Shawn Sinns on the Sweetwater Park
Construction be received.
Carried
b. Summer Adjournment
Councillor Coutanche proposed that the Group go on hiatus for the months of July
and August. He indicated that the Chair could call a special meeting in the event of
issues arrising which required their immediate attention. It was agreed.
RTS080612-12
Moved by Ted Duncan, Seconded by Rega Regelink
It is recommended that the Recreation Technical Suport Group adjourn for the months of
July and August with meetings to be called at the discretion of chair.
Carried
c. Moonstone Recreation Committee
Phillip informed the Group that he had done some research on the committee. There
are 9 or 10 members and their next meeting is in July which he will attend. He will ask
to join the committee. He indicated that the current members have been on the
committee for 8 to 9 years. New residents are unaware the committee exists.
d. Correspondence from Jean Brennan
Councillor Coutanche asked the Group for their suggestions regarding the request by
Ms. Brennan for the provision of a bike lane on all newly paved roads. It was felt that
there are several roads within Oro-medonte that are used by cyclists already and that
the cost of adding a bike lane would be inhibitive.
RTS080612-13
Moved by Phillip Patchell, Seconded by Ted Duncan
tt is recommended that the correspondence from Jean Brennan dated May 18 regarding
bike lanes on Township roads be received.
Carried
e. In Camera
RTS080612-14
Moved by Reta Regelink, Seconded by Phillip Patchell
It is recommended that the committee go into closed session at 8:50 pm to receive verbal
information from Councillor Crawford re: Personal Matter (Warminster Soccer).
Carried
RTS080612-15
Motioned by Phillip Patchell, Seconded by Ted Duncan
It is recommended that the committee does now rise Pram closed session at 9:09.
RTSQ80612-16
Moved by Reta Regelink, Seconded by Phillip Patchell
Carried
!t is recommended that the verbal information given by Gauncillor Crawford regarding
Warminster Soccer League be recieved.
Carried
?. Action Items From the Meeting:
Note: Please be prepared to report back to the Rec-Tech Group at our next meeting.
# What is to be accomplished By Date
1 Bring forward Motion 2008-01 to Council, in support of the Strategic Shawn Jun 25
Facilities Plan
2 Recommend to Council that the O-M Website be improved to Marie Soon
include map links for trails, etc.
Note: Marie B has experience with improving websites and she will
work to hel Ora-Medonte with its website
3 Install a sign at the SWEETWATER PARK site, to inform the Shawn ASAP
community about this MAJOR PARK project. Include contact info
for the needed volunteers.
4 Inform the Sugarbush Terry Fox Event people (Lola Pickard ++) Mel Ongoing
about the progress of the Sweetwater Park Project and solicit their
artici ation
5 Integrate with, and nurture, the Moonstone Recreation Committee. Phillip Jul mtg.
The Committee could use new oun blood.
6 Evaluate the USE OF SCHOOL FACILITIES for community Shawn Next
recreation needs in Moonstone. (The Township has a "Joint Use" mtg.
agreement with the School Board. (Note: O-M residents pay
a roximatel 4 MILLION dollars er ear to the SC School Board
7 The Sports Group Working Group (Ted D} determine the required Ted Soon
process for acquiring Trillium Grants and work toward obtaining &
one. Shawn
8 Check out the participant insurance requirement for Sports Groups Shawn Soon
and individuals participating in Township sponsored activities -and &
ensure that the Townshi is ode uatel insured Ted
9 Other?
6
Adjournment
RTSQ$0612-17
Matianed by Phillip Patchell, Seconded by Ted Duncan
It is recommended that we do now adjourn at 9:20 pm
Carried.
The next meeting will be held on Thursday, September 4`", 2008 at 7:00 pm in the Neufeid
Room of the Administration Centre.
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~~ .Goal: To prevent cardiovascular disease
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How does Good for Life work?
Mfnls Uy of Health ~ On Wrw HeaYl Heallh Fi ogram- ~ Simcoe Muskoka
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• 9trengtnen con~nun~ty action
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•R ecreation departments
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•O Cher community agencies and volunteers
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Like Country - Partners
PubUC Ubranes. Onlha and Raman
• RerleaUOn departments: Township of Oro Medonte, City of
Orillia, Township of Raman, Rama Mnjikanmg
• Orlliia VMCA
=~~i • Orillla YOUth Centre
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• CouChiching Jubilee House
• Canadian Cancer Soaety
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Community Mobilization
.Professional development opportunities
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- Partners in P.A.N.T S.
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Thank you!
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For more information contact:
Julie Cloutier
~~r Good for Life, Prnjec[ Coord~nalw
-:~~ (765)721-7520 ext. 7337
Or visit wvrv.sirncoemuskokaheaAh_org (Good (or Life)
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