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07 16 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Council Chambers Wednesday, July 16, 2008 TIME: 9:01 a.m. Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Terry Allison Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/TreasurerlDeputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Scott Gowden, Director of Fire and Emergency Services; Tamara Obee, Human Resources Officer; Jerry Ball, Public Works Superintendent, Shawn Binns, Manager of Recreation and Community Services; Glenn White, Senior Planner; Keith Mathieson, Director of Engineering and Environmental Services; Lisa McNiven, Manager of Engineering and Environmental Services; Harold Daynard, Manager of Information Technology; Kim Allen, Chief Building Official; Samah Othman, Executive Assistant, Corporate Communications Specialist; Deb Micks, Administrative Assistant Also Present: Bruce Stanton, MP, Simcoe North; Nelson McKay, Helen Perry, Kim Kneeshaw, Pat Hehn, Linda White, Lise Groves, Paul Corcoran, Don Hanney, Juanita Hanney, Andria Leigh Mayor H.S. Hughes assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CWO$0716-1 Moved by Evans, Seconded by Crawford It is recommended that the following items be added to the agenda far consideration: 6. CONSENT AGENDA: m) Ram Dinary, Chief Executive Officer, Paul Ward, Vice President, Land Development, Skyline Horseshoe Valley Inc., correspondence dated July 11, 2QQ8 re: Letter of Appreciation. Staff Recommendation: Receipt. Motion No, CW08U716-1 (Cont'd}: 7. COMMUNICATIONS: e) Hans Meyer, DCM Self Storage, 1500494 Ontario Inc., correspondence dated July 11, 2008 re: 8976 Highway 12 West. 8. REPORTS OF MEMBERS OF COUNCIL: f} Deputy Mayor Hough for Councillor Allison, correspondence dated July 13, 2008 from John Blaubergs re: Line 13 North and Bass Lake. g) Deputy Mayor Hough on behalf of Councillor Allison, re: Boat Docks on Bass Lake. h) Councillor Coutanche, re: Laurel View Ditches. i) Councillor Crawford, correspondence dated July 3, 2008 from Township of Mulmur. j) Mayor H.S. Hughes, re: Grant, Coldwater 100th Anniversary Celebration. 15. IN-CAMERA: h} Robin Dunn, Chief Administrative Officer, re: Legal Matter (12 Brooks Street}. i) Tamara Obee, Human Resources Officer, re: Personnel Matter (Development Services}. Carried. 2. ADOPTION OF THE AGENDA Motion No. CW480716-2 Moved by Coutanche, Seconded by Evans It is recommended that the agenda for the Committee of the Whale meeting of Wednesday, July 16, 2008 be received and adapted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. RECOGNITION: a) Bruce Stanton, MP, Simcoe North, re: Ontario Potable Water Program (OPWP) Grant. MC Nelson McKay welcomed guests and the media. Remarks were made by MP Bruce Stanton, Simcoe North and Mayor H.S. Hughes. MC McKay opened the floor to questions from media. MC McKay adjourned announcement. Page 2 Committee of the Whole Meeting Minutes -July 16, 2448 b} Helen Perry, 2008 Senior of the Year Award. Mayor H.S. Hughes congratulated Helen Perry and presented a certificate of recognition. Bruce Stanton, MP Simcoe North presented a certificate to Ms. Perry. Victim Crisis Center presented flowers to Ms. Perry. Council recessed for refreshments. c} Lake Simcoe Regional Airport, correspondence dated July 7, 2008, re: Incident July 6, 2008. Motion No. CW08Q716-3 Moved by Crawford, Seconded by Evans It is recommended that the correspondence dated July 7, 2008 from Len Leach, President, Lake Simcoe Regional Airport Commission, re: Letter of Appreciation, Incident July 6, 2008 be received. Carried. Motion No. CW080716-4 Moved by Agnew, Seconded by Coutanche It is recommended that Rule 3.6 of Procedural By-law 2007-136 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. 5. DEPUTATIONS: a} Paul Corcoran, Live Nation re: Jack Johnson Concert at Burl's Creek Family Event Park, August 2-3, 2008. Deputation correspondence was distributed to members of Council and staff. Motion No. CW080716-5 Moved by Coutanche, Seconded by Crawford It is recommended that the verbal information presented by Paul Corcoran, Live Nation re: Jack Johnson Concert at Burl's Creek Family Event Park, August 2-3, 2008 be received. Carried. Page 3 Committee of the Whole Meeting Minutes -July 16, 2008 6. CONSENT AGENDA: a) Laurie Thomson, correspondence received June 27, 2008, re: Thank you for recognition of Ian Thomson. Staff Recommendation: Receipt. b) Mark Hallman, Director CN Public Affairs, Canadian National Railway Company, correspondence dated June 27, 2008, re: Dedication Ceremony for Ian Thomson and Unveiling of the Memorial Plaque in His Honour. Staff Recommendation: Receipt. c} AMO Alert No. 081029, dated July 2, 2008, re: Rural Connections Broadband Program Announced and excerpt from Ontario Ministry of Agriculture Food and Rural Affairs, July 2008 E-Bulletin. Staff Recommendation: Receipt. d} Premier Dalton McGuinty, correspondence dated June 13, 2008, re: 400th Anniversary of the Arrival of Samuel de Champlain. Staff Recommendation: Receipt. e) Premier Dalton McGuinty, correspondence dated July 2, 2008, re: Parks and Recreation Ontario. Staff Recommendation: Receipt. f} Geranium Corporation, correspondence dated June 24, 2008, re: Craighurst Draft Secondary Plan. Staff Recommendation: Receipt. g) Midland Public Library Board minutes of meeting held on May 8, 2008. Staff Recommendation: Receipt. h} Orillia Public Library Board minutes of meeting held on May 28, 2008. Staff Recommendation: Receipt. i} Coulson Environmental Committee minutes of meeting held on May 12, 2008. Staff Recommendation: Receipt. j) Nottawasaga Valley Conservation Authority, highlights from meeting held on June 13, 2008. Staff Recommendation: Receipt. k) Lake Simcoe Region Conservation Authority highlights and minutes from meeting held on May 23, 2008, and highlights from meeting held June 27, 2008. Staff Recommendation: Receipt. I) Ukrainian National Federation of Canada, Toronto Branch, correspondence dated July 4, 2008, re: Overnight Camping Policy Enforcement. Staff Recommendation: Receipt. m) Ram Dinary, Chief Executive Officer, Paul Ward, Vice President, Land Development, Skyline Horseshoe Valley Inc., correspondence dated July 11, 2008 re: Letter of Appreciation. Staff Recommendation: Receipt. Page 4 Committee of the Whole Meeting Minutes -July 16, 2048 6. C©NSEPIT AGENDA (Cont'd). Motion No. CW080716-6 Moved by Evans, Seconded by Crawford It is recommended that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: a} Laurie Thomson, correspondence received June 27, 2008, re: Thank you for recognition of Ian Thomson. Received. b) Mark Hallman, Director CN Public Affairs, Canadian National Railway Company, correspondence dated June 27, 2008, re: Dedication Ceremony for Ian Thomson and Unveiling of the Memorial Plaque in His Honour. Received. c) AMO Alert No. 08/029, dated July 2, 2008, re: Rural Connections Broadband Program Announced and excerpt from Ontario Ministry of Agriculture Food and Rural Affairs, July 2008 E-Bulletin. Received. d} Premier Dalton McGuinty, correspondence dated June 13, 2008, re: 400t" Anniversary of the Arrival of Samuel de Champlain. Received. e) Premier Dalton McGuinty, correspondence dated July 2, 2008, re: Parks and Recreation Ontario. Received. f) Geranium Corporation, correspondence dated June 24, 2008, re: Craighurst Draft Secondary Plan. Received. g) Midland Public Library Board minutes of meeting held on May 8, 2008. Received. h) Orillia Public Library Board minutes of meeting held on May 28, 2008. Received. i) Coulson Environmental Committee minutes of meeting held on May 12, 2008. Received. j) Nottawasaga Valley Conservation Authority, highlights from meeting held on June 13, 2008. Received. k) Lake Simcoe Region Conservation Authority highlights and minutes from meeting held on May 23, 2008, and highlights from meeting held June 27, 2008. Received. 1) Ukrainian National Federation of Canada, Toronto Branch, correspondence dated July 4, 2008, re: Overnight Camping Policy Enforcement. Received. m) Ram Dinary, Chief Executive Officer, Paul Ward, Vice President, Land Development, Skyline Horseshoe Valley Inc., correspondence dated July 11, 2008 re: Letter of Appreciation. Received. Carried. Page 5 Committee of the Whole Meeting Minutes -July 16, 2oas 7. Gt~MMUNICATIC}NS: a) Glenn Stringer, correspondence dated July 10, 2008, re: Concerns of Noise, ~.ittering and Trespassing in Relation to the Hawkestone Dock and Adjacent Camp. Motion No. CW080716-7 Moved by Coutanche, Seconded by Agnew It is recommended that the correspondence dated July 10, 2008 from Glenn Stringer, re: Concerns of Noise, Littering and Trespassing in Relation to the Hawkestone Dock and Adjacent Camp be received. Carried. b) Slawko Borys, President, Ukrainian National Federation, Toronto Branch, correspondence dated July 4, 2008, re: Overnight Camping [deferred, in part, from June 25, 2008]. Motion No. GW084716-$ Moved by Agnew, Seconded by Coutanche It is recommended that 1. The correspondence dated June 16, 2008 from Slawko Borys, President, Ukrainian National Federation, Toronto Branch, re: Request for Noise By-Law Exemption, Event on August 9, 2008 be received. 2. That Council grants an exemption to the Township Noise By-law for the event scheduled for August 9, 2008 on the provision that all activities at the dance location be concluded promptly by 12:00 a.m. (midnight). 3. And Further that the applicant be advised of Council's decision. Carried. c) Will Wonta, correspondence dated July 4, 2008, re: Unopened Road Allowance - ~ine 2 North. Motion No. CW080716-9 Moved by Crawford, Seconded by Evans It is recommended that the correspondence dated July 4, 2008 from Will Wonta, re: Unopened Raad Allowance -Line 2 North be received and referred to staff for a report. Carried. Page 6 Committee of the Whole Meeting Minutes -July 16, 2008 d} Ann Budge, correspondence dated June 27, 2008, re: Indian Park Association's sale of Community Centre. Motion No. GW080~16-10 Moved by Evans, Seconded by Crawford It is recommended that the correspondence dated June 27, 2008 from Ann Budge, re: Indian Park Association's Sale of Community Centre be received and referred to staff for a response. Carried. e} Hans Meyer, DCM Self Storage, 1500494 Ontario Inc., correspondence dated July 11, 2008 re: 89?6 Highway 12 West. Motion No. CW080?16-11 Moved by Coutanche, Seconded by Evans It is recommended that the correspondence dated July 11, 2008 from Hans Meyer, DCM Self Storage, 1500494 Ontario Inc., re: 8976 Highway 12 West be received and referred to staff for a response. Carried. 8. REPORTS OF MEMBERS OF COUNCIL: a} Mayor Hughes, re: Craighurst Secondary Plan Open House held July 7, 2008. Motion No. CW080716-12 Moved by Agnew, Seconded by Coutanche It is recommended that 1. The correspondence dated July 7, 2008 and verbal information presented by Mayor Hughes, re: Craighurst Secondary Plan Open House held July 7, 2008 be received. 2. And Whereas Council, at its meeting of June 25, 2008, passed Motion No. 0080625- 38 that "the volunteer Working Group be comprised of Mayor H.S. Hughes, the Ward Councillor, 1 representative from Planning Advisory Committee, 1 representative from Simcoe Muskoka District Health Unit and 2 residents of Craighurst". 3. Upon further consideration, Council deems it necessary to amend the composition of the Craighurst Working Group accordingly that the volunteer Working Group be comprised of Mayor H.S. Hughes, the Ward Councillor, 1 representative from Simcoe Muskoka District Health Unit and 4 residents of Craighurst to be Phillip Castor, Lynette Mader, Jennifer Ljubicic and Betty Veitch. 4. And Further That the applicants be advised of Council's decision. Carried. Page 7 Committee of the Whale Meeting Minutes -July 16, 2008 b) Deputy Mayor Nough, re: Planning Advisory Committee Mandate [deferred from June 25, 2008], Motion No. CW08t?716-13 Moved by Crawford, Seconded by Evans It is recommended that 1. Report No. DS 2008-044, Glenn White, Senior Planner, re: Planning Advisory Committee Mandate -procedural options be received and adopted. 2. That Council amends the mandate of the Planning Advisory Committee to remove "to make recommendations to Council with respect to Planning matters." 3. That Council delegates the authority to staff to schedule statutory public meetings as required under the Planning Act for all development applications. 4. That the Clerk bring forward the appropriate By-law for Council's consideration. 5. And Further That the Planning Advisory Committee be advised of Council's decision. Tabled. Motion No. CW08f1716-14 Moved by Agnew, Seconded by Crawford It is recommended that the motion with respect to Report No. DS 2008-044, Glenn White, Senior Planner, re: Planning Advisory Committee Mandate -procedural options be deferred for further discussion. Carried. Motion No. CW480716-15 Moved by Crawford, Seconded by Evans It is recommended that 1. Report No. DS 2008-044, Glenn White, Senior Planner, re: Planning Advisory Committee Mandate -procedural options be received and adopted. 2. That Council amends the mandate of the Planning Advisory Committee to remove "to make recommendations to Council with respect to Planning matters." 3. That Council delegates the authority to staff to schedule statutory public meetings as required under the Planning Act for all development applications. 4. That the Clerk bring forward the appropriate By-law for Council's consideration. 5. And Further That the Planning Advisory Committee be advised of Council's decision. Deferred. Page 8 Committee of the Whole Meeting Minutes -July 16, 2oQ8 Motion No. CW080716-15 defeated at September 24, 2008 Council Meeting by Motion No. C080924-14 b) Deputy Mayor Hough, re: Planning Advisory Committee Mandate [deferred from June 25, 2008]. Motion No. CWO$0716-13 Moved by Crawford, Secanded by Evans It is recommended that 1. Report No. DS 2008-044, Glenn White, Senior Planner, re: Planning Advisory Committee Mandate -procedural options be received and adopted. 2. That Council amends the mandate of the Planning Advisory Committee to remove "to make recommendations to Council with respect to Planning matters." 3. That Council delegates the authority to staff to schedule statutory public meetings as required under the Planning Act for all development applications. 4. That the Clerk bring forward the appropriate By-law for Council's consideration. 5. And Further That the Planning Advisory Committee be advised of Council's decision. Tabled. Motion No. CW080716-14 Moved by Agnew, Seconded by Crawford It is recommended that the motion with respect to Report No. DS 2008-044, Glenn White, Senior Planner, re: Planning Advisory Committee Mandate -procedural options be deferred far further discussion. Carried. Motion No. CW080716-15 Moved by Crawford, Secanded by Evans It is recommended that 1. Report No. DS 200$-044, Glenn White, Senior Planner, re: Planning Advisory Committee Mandate -procedural options be received and adapted. 2. That Council amends the mandate of the Planning Advisory Committee to remove "to make recommendations to Council with respect to Planning matters." 3. That Council delegates the authority to staff to schedule statutory public meetings as required under the Planning Act for all development applications. 4. That the Clerk bring forward the appropriate By-law for Council's consideration. 5. And Further That the Planning Advisory Committee be advised of Council's decision. Deferred. Page 8 Committee of the Whole Meeting Minutes -July 16, 2008 c} Deputy Mayor Hough, re: Planning Advisory Committee Remuneration [deferred from June 11, 2008]. Motion No. CW080716-16 Moved by Agnew, Seconded by Coutanche It is recommended that the rate of per diem for the voting members of the Planning Advisory Committee be established to $75.00 for the four year office term of 2006-2010. Defeated. d} Councillor Agnew, re: Bass Lake Water Testing [deferred from June 18, 2008]. Motion No, CW080716-17 Moved by Evans, Seconded by Crawford It is recommended that the verbal information presented by Councillor Agnew, re: Bass Lake Water Testing be received and referred to staff for a report. Carried. e} Councillor Coutanche, re: OMEGA Water Quality Lake Management Working Group update. Motion No. CW080716-18 Moved by Evans, Seconded by Crawford It is recommended that the draft correspondence and verbal information presented by Councillor Coutanche, re: OMEGA Water Quality Lake Management Working Group update be received and referred to OMEGA for a recommendation. Carried. f) Deputy Mayor Hough for Councillor Allison, correspondence dated July 13, 2008 re: Line 13 North and Bass Lake. Motion No. CW080716-19 Moved by Agnew, Seconded by Coutanche It is recommended that the correspondence dated July 13, 2008 from John Blaubergs and presented by Deputy Mayor Hough on behalf of Councillor Allison re: Line 13 North and Bass Lake be received and referred to staff for a report. Carried. Page 9 Committee of the Whale Meeting Minutes -July 16, 2008 g) Deputy Mayor Hough on behalf of Councillor Allison, re: Boat Docks on Bass Lake. Motion No. CW080716-2d Moved by Coutanche, Seconded by Hough It is recommended that the verbal information presented by Deputy Mayor Haugh on behalf of Councillor Allison, re: Boat Docks on Bass Lake be received and referred to staff for a response. Carried. h} Councillor Coutanche, re: Laurel View Ditches. Motion No. CWO$0716-21 Moved by Coutanche, Seconded by Haugh It is recommended that the verbal information presented by Councillor Coutanche re: Laurel View Homes Development ditches be received. Carried. i} Councillor Crawford, correspondence dated July 3, 2448 from Township of Mulmur. Correspondence dated July 3, 2448 was distributed to members of Council. Motion No. CW084716-22 Moved by Hough, Seconded by Coutanche It is recommended that the correspondence dated July 3, 2408 from the Township of Mulmur and presented by Councillor Crawford re: Nottawasaga Valley Conservation Authority Planning Services be received. Carried. j) Mayor H.S. Hughes, re: Grant, Coldwater 144t" Anniversary Celebration. Correspondence dated July 15, 2408 was distributed to Council. Motion No. CWO$4716-23 Moved by Hough, Seconded by Coutanche It is recommended that the correspondence dated July 15, 2448 from Ellen Cohen and presented by Mayor H.S. Hughes re: Grant Request -Coldwater 104t" Anniversary Celebration be received. That Council approves the grant request for the Coldwater 140t" Anniversary Celebration in the amount of $150.44. And Further That the funds be allocated from the advertising budget allocation. Carried. Page 10 Committee of the Whole Meeting Minutes -July 16, 2008 9. FINANCE AND ADMINISTRATIQN: a} Report No. TR2008-017, Paul Gravelle, Director of FinancelTreasurer/Deputy Chief Administrative Officer, re: Block D Plan M22, Motion No. CW080716-24 Moved by Crawford, Seconded by Evans It is recommended that Report No. TR2008-017, Paul Gravelle, Director of FinancelTreasurerlDeputy Chief Administrative Officer, re: Block D Plan M22 be received. Carried. b} Report No. TR2008-018, Paul Gravelle, Director of FinancelTreasurer/Deputy Chief Administrative Officer, re: Statement of Accounts -June 2008. Motion No. CW080716-25 Moved by Agnew, Seconded by Coutanche It is recommended that 1. Report No. TR2008-018, Paul Gravelle, Director of Finance/TreasurerlDeputy Chief Administrative Officer, re: Statement of Accounts -June 2008 be received. 2. And Further That the accounts for the month of June, 2008 totalling $5,900,003.82 be received. Carried. c) Report No. ADM 2008-020, Tamara Obee, Human Resources Officer, re: Christmas Shutdown. Motion No. CW080716-26 Moved by Evans, Seconded by Crawford It is recommended that 1. Report No. ADM 2008-020, Tamara Obee, Human Resources Officer, re: Christmas Shutdown be received and adopted. 2. That the Township Administration Centre and Oro-Medonte Fire Headquarters be closed from 4:30 p.m. December 23, 2008 to 8:30 a.m. Monday, January 5, 2009. 3. And Further That staff and the public be notified accordingly. Carried. Page 11 Committee of the Whole Meeting Minutes -July 16, 2008 d} Robin Dunn, Chief Administrative Officer, re: "Customer Service -Visions and Values" [deferred from June 25, 2008]. Motion No. CW080716-27 Moved by Coutanche, Seconded by Evans It is recommended that the correspondence and verbal information presented by Robin Dunn, Chief Administrative Officer, re: "Customer Service -Visions and Values" be received and endorsed, as amended. Carried. e) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-law 2008-087, Being a By-law to deem certain plans of subdivision or parts thereof not to be registered plans of subdivision within the meaning of the Planning Act R.S.Q. 1990, c.P.13, as amended, and to authorize the sale of part of the Closed Road Allowance known as Park Drive, Plan 626. (PIN #74040-0257 (LT)), (geographic Township of Oro), Township of Oro-Medonte, more particularly described as Part 2, Plan 51 R-34831, Township of Oro-Medonte, County of Simcoe, and to authorize the Sale of Surplus Land known as Lot 345, Plan 626 (PIN #74040- 0101 (LT)) and Part of Lot 344, Plan 626 (PIN #74040-0102(LT)), more particularly described as Part 6, Plan 51 R-34831, (geographic Township of Ora), Township of Oro-Medonte, County of Simcoe. Motion No. CW080716-28 Moved by Crawford, Seconded by Evans It is recommended that Draft By-law 2008-087, presented by Doug Irwin, Director of Corporate Services/Clerk, re: Being a By-law to deem certain plans of subdivision or parts thereof not to be registered plans of subdivision within the meaning of the Planning Act R.S.O. 1990, c.P.13, as amended, and to authorize the sale of part of the Closed Road Allowance known as Park Drive, Plan 626 (PIN #74040-0257 (LT)), (geographic Township of Oro}, Township of Oro-Medonte, more particularly described as Part 2, Plan 51 R-34831, Township of Oro-Medonte, County of Simcoe, and to authorize the Sale of Surplus Land known as Lat 345, Plan 626 (PIN #74040- 0101 (LT)) and Part of Lot 344, Plan 626 (PIN #74040-0102(LT}), more particularly described as Part 6, Plan 51 R-34831, (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe be received; and further that the By-law be brought forward for Council's consideration. Carried. Page 12 Committee of the Whole Meeting Minutes -July 16, 2408 f) Doug Irwin, Director of Garporate ServiceslClerk, re: Draft By-Law 2008-088, A By- L.aw to authorize the execution of an agreement between the Township of Oro- Medonte and Mailing Innovations. Motion No. CW080716-29 Moved by Coutanche, Seconded by Crawford It is recommended that Draft By-Law 2008-088, presented by Doug Irwin, Director of Corporate Services/Clerk, re: a By-Law to authorize the execution of an agreement between the Township of Oro-Medonte and Mailing Innovations be received; and further that the By-law be brought forward for Council's consideration. Carried. g) Doug Irwin, Director of Corporate ServiceslClerk, re: Draft By-law 2008-090, Being a By-law to amend schedule "A" of by-law 2004-119, being a by-law to prohibit the use of motorized vehicles on highways within the Township of Oro-Medonte. Motion No. CW080716-30 Moved by Evans, Seconded by Crawford It is recommended that Draft By-law 2008-090, presented by Doug Irwin, Director of Garporate Services/Clerk, re: Being a By-law to amend schedule "A" of By-law 2004-119, being a By-law to prohibit the use of motorized vehicles on highways within the Township of Oro-Medonte be received; and further that the By-law be brought forward for Council's consideration. Carried. h) Doug Irwin, Director of Corporate ServiceslClerk, re: Draft By-law 2008-091, Being a By-law to provide for the giving of names to highways within the Township of Oro- Medonte, County of Simcoe, Draft Plan of Subdivision 43T91050, (Mass Developments Subdivision [Kovacs Subdivision], Part of Lot 11, Concession 2 (Oro), Township of Ora-Medonte. Motion No. CW080716-31 Moved by Cautanche, Seconded by Agnew It is recommended that Draft By-law 2008-091, presented by Doug Irwin, Director of Corporate Services/Clerk, re: Being a By-law to provide for the giving of names to highways within the Township of Ora-Medonte, County of Simcoe, Draft Plan of Subdivision 43T91050, (Moss Developments Subdivision [Kovacs Subdivision], Part of Lat 11, Concession 2 (Ora), Township of Oro-Medonte be received; and further that the By-law be brought forward far Council's consideration. Carried. Page 13 Committee of the whole Meeting Minutes -July 16, 2008 i) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-Law 2008-093, A By-Law to authorize certain capital works of The Corporation of the Township of Oro-Medonte; to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures. Motion No. CWQ$(}716-32 Moved by Crawford, Seconded by Evans It is recommended that Draft By-Law 2008-093, presented by Doug Irwin, Director of Corporate ServiceslClerk, re: a By-Law to authorize certain capital works of The Corporation of the Township of Oro-Medonte; to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures be received; and further that the By-law be brought forward for Council's consideration. Carried. j) Doug Irwin, Director of Corporate ServiceslGlerk, re: Draft By-Law 2008-094, A By-Law to amend the zoning provisions which apply to lands within Plan 819, Lot 35, Concession 4 (Former Township of Oro), now in the Township of Oro- Medonte (Masan 2flfl8-ZBA-fl3) [refer to item 12b)]. Motion No. CW080716-33 Moved by Agnew, Seconded by Coutanche It is recommended that Draft By-Law 2008-094, presented by Doug Irwin, Director of Corporate Services/Clerk, re: a By-Law to amend the zoning provisions which apply to lands within Plan 819, Lot 35, Concession 4 (Ora), now in the Township of Oro- Medonte (Masan 2008-ZBA-03) be received; and further that the By-law be brought forward for Council's consideration. Carried. Page 14 Committee of the Whole Meeting Minutes -July 16, 2Q08 k) Doug Irwin, Director of Corporate ServiceslClerk, re: Draft By-law 2008-098, Being a By-law to enter into apre-servicing agreement -Moss Development Ltd. - Part Lot 11, Conc. 2 EPR Oro, Part RDAL BTN Lat A & 11, Conc. 2 Ora, as Closed by By-law 08018994, Being Part 2, 51 R-2282, Except Parts 1, 2, 518- 26026 and Part 1, 51 R-35600, T1W 804$7177, Being all of PIN #58544-0140 (Lt) [refer to item 11 b)]. Motion No. CW080716-34 Moved by Evans, Seconded by Crawford It is recommended that Draft By-law 2008-098, presented by Doug Irwin, Director of Corporate ServiceslClerk, re: Being a By-law to enter into apre-servicing agreement - Moss Development Ltd. -Part Lot 11, Conc. 2 EPR Oro, Part RDAL BTN Lot A & 11, Conc. 2 Oro, as Closed by By-law 08018994, Being Part 2, 51 R-2282, Except Parts 1, 2, 51 R-26026 and Part 1, 51 R-35600, TIV1l 80487177, Being all of PIN #58544-0140 (Lt) be received; and further that the by-law be brought forward far Council's consideration. Carried. 10. PUBLIC WORKS: a) Report No. PW2008-05, Jerry Ball, Public Works Superintendent, re: Easement off Winstar Road. Motion No. CW080716-35 Moved by Coutanche, Seconded by Evans It is recommended that 1. Report No. PW2008-05, Jerry Ball, Public Works Superintendent, re: Easement off Winstar Road be received and adapted. 2. That an easement be granted over Part Lot 22, Concession 5, Oro, Part 33, Registered Plan 51 R-19930, for the purpose of residential access to Mr. Randy Cheslock's property. 3. That Mr. Cheslock constructs the access over the municipal right-of-way to municipal standards. 4. That Mr. Cheslock be responsible for all costs associated with the aforementioned easement. 5. That the Clerk be authorized to prepare the necessary By-law to grant the easement. 6. And Further That the Clerk be authorized to prepare the necessary By-law to assume Winstar Road. Carried. Page 15 Committee of the Whole Meeting Minutes -July 16, 2408 11. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES2008-26, Keith Mathieson, Director of Engineering and Environmental Services, re: Source Water Protection. Motion No. CW08a716-36 Moved by Crawford, Seconded by Evans It is recommended that 1. Report No. EES2008-26, Keith Mathieson, Director of Engineering and Environmental Services, re: Source Water Protection be received and adopted. 2. That the Township of Ora-Medonte does not support the request made by Mr. Tom Kurtz to include the Horseshoe Valley Resort privately-awned well in the Source Drinking Water Protection Committee Wark Plan at this time. 3. And Further That Mr. Dan Goodyear of the Lake Simcoe Region Conservation Authority, Mr. Tom Kurtz and the Planning Advisory Committee be notified of Council's decision. Carried. b) Report No. EES2008-27, Lisa McNiven, Manager of Engineering and Environmental Services, re: Pre-Servicing Agreement -Moss Development Ltd. - Part Lot 11, Conc. 2 EPR Oro, Part RDAL BTN Lot A & 11, Conc. 2 Oro, as Closed by By-law 08018994, Being Part 2, 51 R-2282, Except Parts 1, 2, 518- 26026 and Part 1, 51 R-35600, T1VV 80487177, Being all of PIN #5$544-0140 (Lt}. Motion No. CW080716-37 Moved by Agnew, Seconded by Coutanche It is recommended that 1. Report No. EES2008-27, Keith Mathieson, Director of Engineering and Environmental Services, re: Pre-Servicing Agreement -Moss Development Ltd. - Part Lot 11, Conc. 2 EPR Ora, Part RDAL BTN Lot A & 11, Conc. 2 Oro, as Closed by By-law 08018994, Being Part 2, 51 R-2282, Except Parts 1, 2, 518- 26026 and Part 1, 51 R-35600, Tl1N 80487177, Being all of PIN #58544-0140 (Lt) be received and adapted. 2. That the Township of Oro-Medonte enter into aPre-Servicing Agreement with Moss Development Ltd. 3. That the Clerk prepare a By-law for Council's consideration. 4. And Further That the owner be notified of Council's decision. Carried. Page 16 Committee of the Whole Meeting Minutes -July 16, 2Q08 12. DEVEI_4PMENT SERVICES: a) Report No. BP2008-045, Glenn White, Senior Planner, re: Site Plan Agreement 2007-SPA-10 The Corporation of the City of Barrie (Barrie Offsite Biosolids Storage Facility). Motion No. CW080716-38 Moved by Evans, Seconded by Crawford It is recommended that 1. Report No. BP2008-045, Glenn White, Senior Planner, re: Site Plan Agreement 2007-SPA-10, The Corporation of the City of Barrie (Barrie Offsite Biosolids Storage Facility) be received and adopted. 2. That the Township of Oro-Medonte enter into a Site Plan Agreement with City of Barrie to expand the existing Offsite Biosolids Storage Facility (sewage treatment facility) at 589 Line 6 North. 3. That the Clerk prepare a By-law for Council's consideration to enter into a Site Plan Agreement with The Corporation of the City of Barrie for the lands described as Part of the West half Lot 17, Concession 7, (formally Oro) now Township of Oro-Medonte being Part 1 of Plan 51 R-17024, Part 1 of Plan 51 R-22925 and Parts 1 and 2 of Plan 51 R-15328, 589 Line 6 North, Roll # 4346-010-003-25301. 4. And Further That the owners be notified of Council's decision. Carried. b) Report No. DS 2008-043, Steven Farquharson, Intermediate Planner, re: Zoning By-law Amendment 2008-ZBA-03 (Robert Mason), Lot 35, Plan 819. Motion No. CWO$0716-39 Moved by Coutanche, Seconded by Agnew It is recommended that 1. Report No. DS 2008-043, Glenn White, Senior Planner, re: Zoning By-law Amendment 2008-ZBA-03 (Robert Mason), Lot 35, Plan 819 be received and adopted. 2. That Zoning By-law Amendment Application 2008-ZBA-03 for Robert Mason, Lot 35, Plan 819, (Oro) Township of Oro-Medonte, on Schedule A3 on the Zoning By-law 97-95 (as amended) from Residential Limited Service Hold (RLS(H)) Zone to Shoreline Residential (SR) Zone be approved. 3. That the Clerk bring forward the appropriate By-law for Council's consideration. 4. And Further That the applicant be advised of Council's decision. Carried. Page 17 Committee of the whole Meeting Minutes -July 16, 2008 13. EMERGENCY SERVICES: None. 14. RECREATIt3N AND COMMUNITY SERVICES: a} Recreation Technical Support Group draft minutes of meeting held on June 12, 2008. Motion No. CW080716-40 Moved by Crawford, Seconded by Evans It is recommended that the draft minutes of the Recreation Technical Support Group meeting held on June 12, 2008 be received. Carried. b} Report No. RC2008-22, Shawn Binns, Manager of Recreation and Community Services, re: Heritage Days and Antique Tractor Rally. Motion No. CW080716-41 Moved by Coutanche, Seconded by Crawford It is recommended that 1. Report No. RC2008-22, Shawn Binns, Manager of Recreation and Community Services, re: Heritage Days and Antique Tractor Rally be received and adopted. 2. That the Oro-Medante Agricultural Society and the Oro-Medonte History Association be permitted to use the Oro-Medonte Rail Trail from Line 7 to Line 2 an Saturday, August 9, 2008 for the Antique Tractor Rally upon receipt of certificate of insurance. 3. That Council waive the facility rental fees in the amount of $214.00 for the use of the Old Tawn Hall for the Heritage Days event. 4. And Further that the applicants be advised of Council's decision. Carried. Page 18 Committee of the Whole Meeting Minutes -July 16, 2008 c) Report No. RG2008-19, Shawn Binns, Manager of Recreation and Community Services, re: Corporate Visual Identity [deferred from June 25, 2008]. Motion No. CW080716-42 Moved by Evans, Seconded by Crawford It is recommended that 1. Report No. RC2008-19, Shawn Binns, Manager of Recreation and Community Services, re: Corporate Visual Identity be received and adopted. 2. That the draft word mark and logo be approved as outlined in Report No. RC 2008-19. 3. And Further That a media release be prepared to communicate Council's decision. Defeated. Motion No. CW080716-43 Moved by Coutanche, Seconded by Agnew It is recommended that 1. The verbal information with respect to the draft word mark presented by Shawn Binns, Manager of Recreation and Community Services be received. 2. That the draft word mark be approved as outlined in Report No. RC 2008-19. 3. And Further That a media release be prepared to communicate Council's decision. Carried. Motion No. CWO$U716-44 Moved by Crawford, Seconded by Evans It is recommended that 1. The draft logo Options and verbal information presented by Shawn Binns, Manager of Recreation and Community Services, re: Corporate Visual Identity be received. 2. That draft logo Option G be approved, in principle. 3. And Further That a media release be prepared to communicate Council's decision. Carried. Council consented to add a Personal Matter before going In-Camera as identified in the June 12, 2008 Recreation Technical Support Group minutes. Page 19 Committee of the Whole Meeting Minutes -July 16, 2008 15. IN-CAMERA: Motion No. CW080716-45 Moved by Agnew, Seconded by Coutanche It is recommended tha# we do now go In-Camera at 2:36 p.m. to discuss Legal, Property, Personal and Personnel Matters. Carried. Motion No. CW080716-46 Moved by Evans, Seconded by Crawford It is recommended that we do now Rise and Report from In-Camera at 6:45 p.m. Carried. a} Councillor Coutanche, re: Legal Matter (10 Valleycrest Drive}. Motion No. CW080716-47 Moved by Crawford, Seconded by Evans It is recommended that the confidential correspondence dated June 8, 26 and 30, 2008 and confidential verbal information presented by Councillor Coutanche, re: Legal Matter (10 Valleycrest Drive} be received. Carried. b} Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Unopened Road Allowance 15/16 Sideroad between Line 9 and 10 -Hart). Motion No. CW080716-48 Moved by Coutanche, Seconded by Evans It is recommended that 1. Confidential Report No. ADM2008-009, Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Unopened Road Allowance 15/16 Sideroad between Line 9 and 10 - Hart} be received and adapted. 2. That the lands described as Part Road Allowance between Lots 15 & 16, Concession 10, Oro-Medonte, lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10 and west of the forced road through Lot 16, Concession 10, Oro- Medonte, PIN 58540-0138 (Lt}, be declared surplus to the needs of the municipality. 3. And Further That staff proceed as outlined in Confidential Report No. ADM2008-009. Carried. Page 20 Committee of the Whole Meeting Minutes -July 16, 2008 c) Daug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Part of Monk Street}. Motion No. CW080716-49 Moved by Evans, Seconded by Crawford It is recommended that 1. Confidential Report No. ADM2448-411, Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Part of Monk Street) be received and adopted. 2. That the lands described as Part of Monk Street Plan 1 Oro between Colborne Street and O'Brien Street except R4738$42 Oro-Medonte (PIN #58553-0437 (LT)), be declared surplus to the needs of the municipality. 3. That staff advise the abutting property owners of PIN Nos. 58553-4479, 58553- 4144, 58553-4145 and 58553-4146 of the surplus declaration of the unopened road allowance known as the southerly 33 feet of Monk Street. 4. And Further That staff report back to Council with respect to the abutting property owners desire to acquire the surplus lands known as the southerly 33 feet of Monk Street. Carried. d) Shawn Binns, Manager of Recreation and Community Services, re: Personnel Matter (Recreation and Community Services -Organization Structure}. Motion No. CWO$0716-50 Moved by Coutanche, Seconded by Agnew It is recommended that 1. Confidential Report No. RC2408-23, Shawn Binns, Manager of Recreation and Community Services, re: Personnel Matter (Recreation and Community Services - Organization Structure) be received and adopted. 2. And Further That the CAO and Director of Recreation and Community Services proceed with the reorganization implementation for the Recreation and Community Services Department and complete the required staffing adjustments as outlined in Confidential Report RC2408-23. Carried. Page 21 Committee of the Whole Meeting Minutes -July 16, 2008 e} Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organizational Review). Motion No. CW080716-51 Moved by Crawford, Seconded by Evans It is recommended that 1. Confidential Report No. CAO 2008-07, Robin Dunn, Chief Administrative Officer, re: Organization Realignment Update be received. 2. And Further That the CAO report back to Council in September 2008, with an update on success in implementation and remaining business case(s) supporting the next phase of the reorganization. Carried. f} Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire and Emergency Services -Staffing). Motion No. CW080716-52 Moved by Agnew, Seconded by Cautanche It is recommended that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire and Emergency Services - Staffing) be received. Carried. g) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North). This item was withdrawn. Page 22 Committee of the Whole Meeting Minutes -July 16, 2048 h) Robin Dunn, Chief Administrative Officer, re: Legal Matter (12 Brooks Street}. Motion No. CWQ8fl716-53 Moved by Coutanche Seconded by Crawford It is recommended that the confidential correspondence dated July 14 and confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Legal Matter (12 Brooks Street} be received and referred to staff far a response as directed by Council. Carried. i} Tamara Obee, Numan Resources Officer, re: Personnel Matter {Development Services). Motion No. CW080716-54 Moved by Crawford, Seconded by Evans It is recommended that the confidential verbal information presented by Tamara Obee, Human Resources Officer, re: Personnel Matter (Development Services) be received. Carried. j) Shawn Binns, Manager of Recreation and Community Services, re: Personal Matter (Warminster Soccer). Motion No. CW080716-55 Moved by Evans, Seconded by Crawford It is recommended that the confidential verbal information presented by Shawn Binns, Manager of Recreation and Community Services, re: Personal Matter (Warminster Soccer) be received. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM Page 23 Committee of the whole Meeting Minutes -July 16, 2008 17. ANNOUNCEMENTS 18. ADJOURNMENT Motion No. CWO$0716-56 Moved by Coutanche, Seconded by Agnew It is recommended that we do now adjourn at 6:51 p.m. Carried. Page 24 Committee of the Whole Meeting Minutes -July 16, 2408