Loading...
06 12 2008 Rec Tech Minutes~ ril II~ t \J ' .~° j .~ ~~~~ t~ L~~U(1 1 i ~~' , Present: Regrets: Staff Present: C}RC}-MEDONTE RECREATlQN TECHNICAL SUPPf3RT GROUP MEETING MINUTES Thursday, June 12#~, 2008 Q 7:00 p.m. Administration Centre Councillor MeI Coutanche, Councillor John Grawiord, Ted Duncan, Phillip Patchell, Reta Regelink Mayor Harry Hughes, Mac Shiells, Kelly Meyers, Carolyn Tripp Shawn Binns, Manager of Recreation & Community Services Councillor Coutanche called the meeting to order at 7:03 p.m. 1. Adoption of Agenda: RTS080612-01: Moved by Ted Duncan, Seconded by Reta Regelink It is recommended that the agenda for the Oro-Medonte Recreation Technical Support Group rneefing of Thursday, June 12t~', 2008 be adapted as amended. Carried 2. Disclosure of Pecuniary Interest: None. 3. Adoption of the Minutes: RTSO$0612-02: Motion by Phillip Patchell, Seconded by Ted Duncan tf is recommended that the minutes of the Qro-Medonte Technical Support Group meeting of Thursday, May 1$`, 2008 be adopted as written. 4. Action Items: Carried Chair Coutanche reviewed the action items from the May 1st minutes with the Group. 5, Updates: a. Public Information Sessions Shawn informed that the purpose of the sessions was to update residents on Recreation & Community Services department activities. It also gave Shawn an opportunity to hear what residents wanted. The Horseshoe Valley meeting was attended by 15 residents. Carolyn Tripp also attended. The key points were facility and program access in the area with an 1 emphasis on the need far facilities. If feasible, programs will be offered in the area in the Fall J Winter Brochure of 2008. The Moonstone meeting was attended by young families, They also expressed a need for programs in their area. It was voiced that there was a need for a revitalization of the Ramey Park Committee. With tats of young families moving into the area, scheduled youth oriented activities such as basketball and Haar hockey should be organized. Shawn informed the group that there is a joint use agreement in place with the SCDSB and he would look into the idea of a drop in night at Moonstone Public School with Phillip. Phillip agreed to work with the Ramey Park Committee to get it revitalized. There was no attendance at the Guthrie meeting. It was felt that the date of this meeting must have been in conflict with another function. RTS080612-03 Moved by Phillip Patchell, Seconded by Reta Regelink it is recommended that the meeting notes for the Horseshoe {laliey and Moonstone Community information; input sessr`ons be received. Carried b. line 4 Park Councillor Coutanche gave a brief background an the HVPC3A and of whom it is comprised. He indicated that they had been successful in their fundraising efforts and that it had been agreed that the temporary ice pad would be in place again this winter a little larger and deeper in the property. Shawn indicated that before a decision is made on any permanent facility, we are waiting for the outcome of the Strategic Facility Plan. He also informed that the fitness equipment will be placed in the open rather than along the trail far safety of users. RTS08Q612-04: Motion by Ted Duncan, Seconded by Reta Regelink tt is recommended that the update given by Councillor Coutancfre on Line 4 park be received. Carried c. Strategic Facilities Plan Shawn gave a brief review of the process used to choose the best proposal. The process was outlined in the Terms of Reference. Short list interviews were conducted Monteith Brawn and Associates and the Re-Think group. Based on the interview process the Re-think group was identified as the preferred candidate based an the foNawing: Public Consultation Process Scope of Work and Deliverables Understanding of Key Issues and Solutions to address Experience in Rural Environments Approach and Methodology j w ~ ~_ Ne then took the Group through the addendum to the Re-Think Group proposal. RTS080612-05: Motion by Phillip Patchell, Seconded by Ted Duncan It is recommended that the update on the Strategic Facility Plan presented by Shawn Binns be received and that the addendum to the Strategic Facility Paln submitted by the Re-Think Group with TSH and the Tourism Company be received. Carried RTS080612-06: Motion by Reta Regelink, Seconded by Ted Duncan tt is recommended That Council give favorable consideration to awarding contract RFP RC- 200$-g1 to the Re-Think Group with TSHArchitects Ltd. And and the Tourism Company. Carried d, flra-Medante 77s Shawn informed the group that this a Junior Team under the GMHL. He indicated that Gravenhurst has a team and had to do a lot to attract it. We are getting a lot back: - Scouting Oro-Medonte youth - Working with Oro Minor Hockey - Joined the Chamber of Commerce They have signed a contract ensuring spectators have an enjoyable family experience, the facility will not be damaged, ticket sales will comply with fire code and they will be responsible for security. RTSU80612-07: Motion by Phillip Patchell, Seconded by Ted Duncan !t is recommended that the update given by Shawn Binns an the Oro-Medonte 77s be received. Carried e. Ravines of Medante Park Shawn informed that work on the park will begin next week. The committee continues to fundraise. The park will contain a multi purpose pad which includes a tennis court and will be fenced. Sport court lighting will be purchased. RTS080612-08: Mohan by Phillip Patchell, Seconded by Ted Duncan It is recommended that the update given by Shawn Binns on the Ravines of Medonte Park be received. Carried Subcommittees: a. Sports Groups Gommittee Ted informed that June is helping Qro Minor Nockey to take the lead on the Trillium grant. The grant would allow the committee to hire an administrator, rent office space, and create a website. This will be very positive far C}ro-Medante. The Trillium Foundation has been very supportive and is looking forward to receipt of the application as they have indicated that a TownshiplSports Association partnership is the first of its kind. RTSO$0612-Q9 Moved by Reta Regelink, Seconded by Phillip Patchell it is recommended that the information given by Ted Duncan on the Sports Groups Committee be received. Carried b. Trail Map Gommittee Reta infarmated that in late May she, Shawn and Carol Benedetti of the C of C met and it was agreed that the t~ra-Medante website needs to have same work...update the look and include links to other trails sights. Reta gave as examples Wasaga Beach and Midland who are still under the Sirncae County umbrella but have struck out an their own and created their awn websites. RTS080612-14 Moved by Ted Duncan, Seconded by Phillip Patchell It is recommended that the update given by Refa Regelink on the Trail Map be received. that it is recommended to Council that they give tavorabie consideration to enhancing the Township's website And Further That (inks to relevant trail websites and maps be included. Carried 6. New Business: a. Sweetwater Park Construction Shawn informed that Darpak was awarded the contract and that the project should be completed by the end of July. A letter is to be sent to the community informing them of timelines. There will be a Grand Opening in late summer /early fail. It was suggested that a sign should be erected indicating the project was commencing. RTS080612-11 Moved by Phillip Patchefl, Seconded by Reta Regelink It is recarnmended that the update given 6y Shawn Binns on the Sweetwater Park Construction be received. Carried b. Summer Adjournment Cauncillar Cautanche proposed that the gaup ga an hiatus far the months of July and August, Ne indicated that the Chair could calf a special meeting in the event of issues arrising which required their immediate attention. It was agreed. RTS080612-12 Moved by Ted Duncan, Secanded by Rego Regelink !t is recommended that fhe Recreation Technical Supart Group adjourn far the manfhs of July and August with meetings to be called at the discretion of chair. Carried c. Moonstone Recreation Committee Phillip informed the Group that he had dare same research on the committee. There are 9 or 10 members and their next meeting is in July which he will attend. Me will ask to join the committee. He indicated that the current members have been on the committee far 8 to 9 years. New residents are unaware the committee exists. d. Correspondence from Jean Brennan Councillor Cautanche asked the Group far their suggestions regarding the request by Ms. Brennan for the provision of a bike lane on all newly paved roads. It was felt that there are several roads within flra-medante that are used by cyclists already and that the cost of adding a bike lane would be inhibitive. RTS080612-13 Moved by Phillip Patchefl, Secanded by Ted Duncan It is recommended that the correspondence from Jean Brennan dated May 18regarding bike lanes on Township roads be received. Carried e. In Camera RT5080612-14 Moved by Reta Regelink, Secanded by Phillip Patchell !t is recommended that the committee ga into closed session at 8:50 pm to receive verbal information from Cauncillar Crawford re: Personal Matter (Warminster Soccer). Carried RTS0~0612-15 Motioned by Phillip Patchell, Seconded by Ted Duncan !t is recommended that the committee does now rise from closed session of 9:09. RTS480612-16 Moved by Reta Regelink, Seconded by Phillip PatcheN Carried tt is recommended that the verbal information given by Councillor Crawford regarding Warminster Soccer League be recieved. Carried '7. Action Items From the Meeting: Nate: Please be prepared to report back to the Rec-Tech Group at our next meeting. # What is to be accomplished B~ Date 1 Bring forward Motion 200&01 to Council, in support of the Strategic Shawn Jun 25 ' Facilities Plan 2 Recommend to Council that the O-M Website be improved to Marie Saon ~ include map links for trails, etc. Note: Marie B has experience with improving websites and she will work to hel Oro-Medonte with its website 3 Install a sign at the SWEETWATER PARK site, to inform the Shawn ASAP community about this MAJOR PARK project. Include contact info for the needed volunteers. 4 Inform the Sugarbush Terry Fax Event people (Lola Pickard ++) Mel Ongoing about the progress of the Sweetwater Park Project and solicit their artici anon 5 Integrate with, and nurture, the Moonstone Recreation Committee. Phillip Jul mtg. The Gommittee could use new oun blood. 6 Evaluate the USE OF SCHOOL FACILITIES far community Shawn Next recreation needs in Moonstone. (The Township has a "Joint Use" mtg. agreement with the School Board. (Note: O-M residents pay a roximatel 4 MILLION dollars er ear to the SG School Board 7 The Sports Group Working Group (Ted D) determine the required Ted Soan process for acquiring Trillium Grants and work toward obtaining & one. Shawn 8 Check out the participant insurance requirement for Sports Groups Shawn Soon and individuals participating in Township sponsored activities -and & ensure that the Townshi is ode uatel insured Ted 9 Other? s:: of ~ ~. Adjournment RTS080612-17 Motioned by Phillip Patchell, Seconded by Ted Duncan It is recommended that we do nvw adjourn at 9:20 pm Carried. The next meeting will be held an Thursday, September 4"', 2008 at 7:00 pm in the tVeufeid Room of the Administration Centre.