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06 25 2008 Council minutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Council Chambers Wednesday, June 25, 2008 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor Jahn Crawford Councillor Dwight Evans TIME: 7:03 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate ServiceslClerk; Keith Mathieson, Director of Engineering and Environmental Services; Lisa McNiven, Manager of Engineering and Environmental Services; Glenn White, Senior Planner; Shawn Binns, Manager of Recreation and Community Services; Tamara Obee, Human Resources Officer; Kim Allen, Chief Building Official; Jerry Ball, Public Works Superintendent; Scott Cowden, Director of Fire and Emergency Services; Steven Farquharson, Intermediate Planner; Janette Teeter, Deputy Clerk Also Present: Winnie Hampton, Lisa Saunders, Michael Saunders, Cathy Caston, Phil Caston, Ed Camena, Peter Seymour, B. Simon, Darren Vella, Roy Hastings, Randy Bowman, Pat Woodford, Mario Giampieiri, Robert Hater, Mary Prokura, Shauna budding, Elaine Hogan, Carol Rosman, Michelle McFadden, Denise Parliament, Joe Charles, Allan Baker, Tom Kurtz, Dave & Lynette Mader, Jennifer Cooper, Ted Onyschuk, Dan McKay, Gord Knox, Andria Leigh, Edward Banville, Gail Sargent, Shaaron Pynn, Bruce Hoppe, (1 illegible) 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. CO$0625-1 Maned by Evans, Seconded by Agnew Be it resolved that the following items be added to the agenda for consideration: 10. REPORTS OF MUNICIPAL OFFICERS: I) Keith Mathieson, Director of Engineering and Environmental Services, memorandum correspondence dated June 25, 2008 re: Laurel View Homes (HV) Inc. -Amendment to Pre-Servicing Agreement. Motion No. CO$0625-1 (Cont`d}: 11. REPORTS OF MEMBERS OF COUNCIL: c) Deputy Mayor Hough, re: Planning Advisory Committee Mandate. d) Deputy Mayor Hough, re: Planning Advisory Committee Remuneration. e) Deputy Mayor Hough, re: County Council Update. f) Councillor Coutanche, re: Communication Request re: Airport. 14. COMMUNICATIONS: d) Paul Harris, President, Hawkestone & Area Community Association (HAACA), correspondence dated June 21, 2008 re: Grant Request for Canada Day Celebration, July 1, 2x08. 17. IN-CAMERA ITEMS: d} Rabin Dunn, Chief Administrative Officer re: Personal Matter (Volunteer Recruitment}. e) Robin Dunn, Chief Administrative Officer re: Personnel Matter (Reporting Relationships). 18. BY-LAWS: j) By-Law No. 2008-086 A By-Law To Authorize the Execution of an Agreement Between The Township Of Oro-Medonte and Bernadette Jean, Gravers Chip Truck, for the Operation of a Refreshment Vehicle at Bayview Memorial Park. Carried. 4. ADOPTION OF AGENDA Motion No. C080625-2 Moved by Allison, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, June 25, 2008 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. Page 2 Council Meeting Minutes- June 25, 2008 fi. MINUTES 4F PREVIOUS MEETINGS OF C4UNC1~: a) Minutes of Council Meeting of June 11, 2008. Motion No. C080fi25-3 Moved by Agnew, Seconded by Crawford Be it resolved that the minutes of the Gauncil meeting held on June 11, 2008 be adopted as printed and circulated. Carried. 7. RECOGNITIQN OF ACHIEVEMENTS: None. $. PUBIC MEETINGS: a) Proposed Amendment to the Official Plan and Zoning By-Law, 2008-OPA-01, 2008-ZBA-06, Part of Lat 20, Concession 7 (Oro), Township of Oro-Medonte, 2976 Highway 11, (Ossum Enterprises Inc.). Deputy Mayor Ralph Hough called the public meeting to order at 7:08 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 17 and 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2008-ZBA- 06 and Amendment to the Official Plan 2008-OPA-01 (Ossum Enterprises), Part fat 20, Concession 7, 2976 Highway 11, (Oro), Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on June 5, 2008 and posted on a sign on the subject property on June 5, 2008. The following correspondence was received at the meeting: Ministry of Transportation dated June 11, 2008; Corporation of the County of Simcoe dated May 21, 2008; Lake Simcoe Region Conservation Authority dated June 24, 2008. Glenn White, Senior Planner, explained the purpose and effect of the proposed amendment. The following public members offered verbal comments with respect to the proposed amendment: Tom Kurtz; Gord Knox, Ray Hastings. Page 3 Council Meeting Minutes- June 25, 2008 $. PUBLIC MEETINGS: {Cont'd} The Deputy Mayor advised that written submissions will be received at the Township offices until July 9, 2008. No additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:20 p.m. b} Proposed Amendment to the Zoning By-Law, 2008-ZBA-07, Block 86, Plan M- 367, Township of Oro-Medante, located an the east side of Line 6 North, south of Horseshoe Valley Raad West and north of Hickory Lane, (Indian Park Association). Deputy Mayor Ralph Hough called the public meeting to order at 7:21 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2008-ZBA-07 (Indian Park Association), Block 86, Plan M-367, (Oro}, Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on June 5, 2008 and posted on a sign on the subject property on June 5, 2008. The following correspondence was received at the meeting: Nottawasaga Valley Conservation Authority dated May 20, 2008; Simcoe Gounty District School Board dated June 20, 2008. Glenn White, Senior Planner, explained the purpose and effect of the proposed amendment. The fallowing public members offered verbal comments with respect to the proposed amendment: Peter Seymour, Andria Leigh. The Deputy Mayor advised that written submissions will be received at the Township offices until July 9, 2008. No additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available far review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:34 p.m. Page 4 Council Meeting Minutes- June 25, 2008 9. DEPUTATIC}NS: a) George Hampton, re: Landscape Development, Horseshoe Valley. Correspondence was distributed to members of Council and staff. Madan No. C080625-4 Moved by Coutanche, Seconded by Allison Be it resolved that the correspondence dated June 18, 2008 and verbal information presented by George Namptan, re: Landscape Development, Horseshoe Valley be received. Carried. b) Robert Nuter, Mt. St. Louis Moonstone Ski Resort, re: Request for Exemption to Site Plan Control By-Law. Motion No. C080625-5 Moved by Crawford, Seconded by Agnew Be it resolved that 1. The correspondence dated June 19, 2008 and verbal information presented by Robert Nuter, Mt. St. Louis Moonstone Ski Resort, re: Request for Exemption to Site Plan Control By-Law be received. 2. That Council waive the provisions of the Site Plan Control By-Law to allow the issuance of a building permit to Mt. St. Louis Moonstone Ski Resort. 3. And Further That the applicant be advised of Council's decision. Carried. 10. REPORTS OF MUNICIPAL OFFICERS: a) Keith Mathieson, Director of Engineering and Environmental Services, memorandum correspondence dated June 13, 2008 re: Ditch Issues in Laurel View Nomes Development. Motion No. C080625-6 Moved by Hough, Seconded by Allison Be it resalved that the motion with respect to the memorandum correspondence dated June 13, 2008 from Keith Mathieson, Director of Engineering and Environmental Services, re: Ditch Issues in Laurel View Homes Development be deferred for further investigation. Carried. Page 5 Council Meeting Minutes- June 25, 2008 Motion No. C08tl625-7 Moved by Allison, Seconded by Coutanche Be it resolved that 1. The memorandum correspondence dated June 13, 2008 from Keith Mathiesan, Director of Engineering and Environmental Services, re: Ditch Issues in laurel View Homes Development be received. 2. And That the ditches of the laurel View Homes Development be left as per the design approved by the Township Engineers. Deferred. b) Report Na. EES 2008-24, Keith Mathiesan, Director of Engineering and Environmental Services, re: Gargano Development Corp. (Buffalo Springs} -Road Improvement Agreement -Line 9 North [Refer to Item 1$i]. Council consented to allow Allan Baker to provide comment on this matter. Motion No. C080625-8 Moved by Agnew, Seconded by Evans Be it resolved that 1. Report No. EES 2008-24, Keith Mathieson, Director of Engineering and Environmental Services, re: Gargano Development Corp. (Buffalo Springs} -Road Improvement Agreement -Line 9 North be received and adopted. 2. That the Township of Oro-Medante enter into a Road Improvement Agreement with Gargano Development Corp. to construct Line 9 North, from County Road #22, southerly to Station 0+920. 3. That the Clerk prepare a By-law for Council's consideration. 4. And Further That the Owner be notified of Council's decision. Carried. c} Report No. EES 2008-25, Keith Mathieson, Director of Engineering and Environmental Services, re: Installation of "Reverse Osmosis" Water System - Administratian Centre. Motion No. C080625-9 Moved by Coutanche, Seconded by Allison Be it resolved that 1. Report No. EES 2008-25, Keith Mathiesan, Director of Engineering and Environmental Services, re: Installation of "Reverse Osmosis" Water System - Administration Centre be received and adopted. 2. And Further That a "Reverse Osmosis" water system be installed at the Township Administration Centre. Carried. Page 6 Council Meeting Minutes- June 25, 2008 d) Report No. RC 2008-19, Shawn Binns, Manager of Recreation and Community Services, re: Corporate Visual Identity. Council consented to allow Steven Woodrow and Peter Seymour to provide comment on this matter. Madan No. 0080625-10 Moved by Nough, Seconded by Agnew Be it resolved the recommendations with respect to Report No. RC 2008-19, Shawn Binns, Manager of Recreation and Community Services, re: Corporate Visual Identity be deferred until the July 16, 2008 Committee of the Whole meeting. Carried. Motion No. 0080625-11 Moved by Evans, Seconded by Crawford Be it resolved that 1. Report No. RC 2008-19, Shawn Binns, Manager of Recreation and Community Services, re: Corporate Visual Identity be received and adopted. 2. That the draft word mark and logo, as outlined in Report No. RC 2008-19, be approved. 3. That the costs associated with Phase 1 implementation, as outlined in Report Na. RC 2008-19, be funded from the Working Fund. 4. And Further That a media release to communicate Council's decision be prepared. Deferred. e) Report No. RC 2008-20, Shawn Binns, Manager of Recreation and Community Services, re: RFP #RC2008-01, Strategic Facility Plan [correspondence previously distributed under separate cover]. Motion No. 0080625-12 Moved by Allison, Seconded by Coutanche Be it resolved that 1. Report No. RC 2008-20, Shawn Binns, Manager of Recreation and Community Services, re: RFP #RC200$-01, Strategic Facility Plan be received and adopted. 2. That Contract RFP #RC2008-01, Strategic Facility Plan be awarded to "The ReThink Group" in association with TSH Architects Ltd. and The Tourism Company in the amount of $124,952.00. 3. And Further That the applicants be notified of Council's decision. Carried. Page 7 Council Meeting Minutes- June 25, 2008 f} Report No. RC 2008-21, Shawn Binns, Manager of Recreation and Community Services, re: ©ro-Medonte Community Roof Repair -Tender (RC2008-03). Motion No. C080625-13 Moved by Crawford, Seconded by Evans Be it resolved that 1. Report No. RC 2008-21, Shawn Binns, Manager of Recreation and Community Services, re: Oro-Medonte Community Roof Repair -Tender (RC2008-03) be received and adopted. 2. That Tender RC 2008-03 be awarded to Parzee and Associates Inc. in the amount of $24,554.25. 3. And Further That the applicants be notified of Council's decision. Carried. Council consented to reconsider Item 12e), Motion Na. C080625-34 to allow the Deputy Mayor to reconsider his vote. g) Bruce Hoppe, Director of Development Services, memorandum correspondence dated June 19, 2008 re: Process Review Update. Motion No. C080625-14 Moved by Coutanche, Seconded by Allison Be it resolved that the memorandum correspondence dated June 19, 2008 from Bruce Hoppe, Director of Development Services, re: Process Review Update be received. Carried. Page 8 Council Meeting Minutes-June 25, 2008 h) Report Na. DS 2008-40, Glenn White, Senior Planner, re: Mass Developments Subdivision (Kovacs Subdivision), Proposed Street Naming, Part of Lot 11, Concession 2, (Oro), Township of Oro-Medonte, File P21 /88. Motion No. C080625-15 Moved by Evans, Seconded by Agnew Be it resolved that 1. Report Na. DS 2008-40, Glenn White, Senior Planner, re: Moss Developments Subdivision (Kovacs Subdivision), Proposed Street Naming, Part of Lot 11, Goncessian 2, (Ora), Township of Oro-Medonte, File P211$8 be received and adapted. 2. That street name Caldwell Drive be assigned to the Moss Developments Subdivision, Part of Lot 11, Concession 2 (Oro), Township of Oro-Medonte. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. 4. And Further That the applicant be advised of Council's decision. Carried. i) Report Na. DS 2008-41, Kim Allen, Chief Building Official, re: Fee By-Law Review -Development Services Department, Building Division. Motion No. C080625-16 Moved by Allison, Seconded by Coutanche Be it resolved that 1. Report No. DS 2008-41, Kim Allen, Chief Building Official, re: Fee By-Law Review -Development Services Department, Building Division be received and adapted. 2. And Further That a public meeting be scheduled for September 10, 2008 to solicit comments respecting the proposed Fee By-t_aw changes for the Building Division. Carried. Page 9 Council Meeting Minutes- June 25, 2008 j) Report No. ADM 2008-17, Doug Irwin, Director of Corporate Services/Clerk, re: Unopened Road Allowance -Line 2 North, North of Moonstone Road West. Motion No. C080fi25-17 Moved by Agnew, Seconded by Crawford Be it resolved that 1. Report No. ADM 2008-17, Doug Irwin, Director of Corporate ServiceslClerk, re: Unopened Road Allowance -Line 2 North, North of Moonstone Road West be received and adopted. 2. That vehicular traffic be prohibited on the unopened section of Line 2 North, from Moonstone Raad West northerly to the assumed section currently known as Blueberry Marsh Road. 3. That barricades be erected to prevent vehicular traffic from accessing the aforementioned section of unopened road allowance. 4. And Further That the Clerk bring forward the appropriate by-law for Council's consideration. Carried. k) Robin Dunn, Chief Administrative Officer, re: "Customer Service -Visions and Values". Motion No. C080625-18 Moved by Coutanche, Seconded by Allison Be it resolved that the draft correspondence presented by Robin Dunn, Chief Administrative Officer, re: "Customer Service -Visions and Values" be received and brought forward to the July 16, 2008 Committee of the Whole Meeting for Council's consideration. Carried. Page 10 Council Meeting Minutes- June 25, 2008 I) Keith Mathiesan, Director of Engineering and Environmental Services, memorandum correspondence dated June 25, 2008 re: Laurel View Homes (HV) Inc. -Amendment to Pre-Servicing Agreement. Motion No. C080fi25-19 Moved by Crawfard, Seconded by Agnew Be it resolved that 1. The memorandum correspondence dated June 25, 2008 from Keith Mathieson, Director of Engineering and Environmental Services, re: Laurel View Homes (HV) Inc. -Amendment to Pre-Servicing Agreement be received and adopted. 2. That the Mayor and Clerk be authorized to execute the Acknowledgement and Direction to remove PIN # 74055-0124 from the Pre-Servicing Agreement. 3. And Further That the applicant be advised of Council's decision. Carried. Motion No. C080fi25-20 Moved by Crawford, Seconded by Allison Be it resolved that Rule 3.6 of Procedural By-law 2007-136 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 11:00 p.m. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Evans, Chair, Accessibility Advisory Committee, correspondence dated June 13, 2008 from Ministry of Community and Social Services re: New Funding Available for EnAbling Change Partnership Program. Motion No. C080fi25-21 Moved by Evans, Seconded by Crawford Be it resolved that the carrespondence dated June 13, 2008 from the Ministry of Community and Social Services and presented by Councillor Evans, Chair, Accessibility Advisory Committee, re: New Funding Available for EnAbling Change Partnership Program be received. Carried. Page 11 Council Meeting Minutes- June 25, 2008 b} Councillors Goutanche and Agnew, correspondence dated March 10, 2008 from Honourable Lincoln Alexander, C?ntario Heritage Trust, re: 2008 Heritage Community Recognition Program [from June 11, 2008 meeting]. Councillor Agnew distributed correspondence to members of Council. Motion Na. C080625-22 Moved by Evans, Seconded by Agnew Be it resolved that 1. The verbal information presented by Councillors Goutanche and Agnew, re: 2008 Heritage Gommunity Recognition Program be received. 2. And Further That Council nominate the Church Woods Team for Natural Heritage and the EditorstAuthors of the Kith'n'Kin & Medonte books for Cultural Heritage, if eligible, for the Heritage Community Recognition Program. Carried. c} Deputy Mayor Hough, re: Planning Advisory Committee Mandate. Motion No. CQ8gfi25-23 Moved by Allison, Seconded by Goutanche Be it resolved that the verbal information presented by Deputy Mayor Hough, re: Planning Advisory Committee Mandate be received; and that this matter be brought forward to the July 16, 2008 Committee of the Whole meeting. Carried. d} Deputy Mayor Hough, re: Planning Advisory Committee Remuneration. Motion No. C080625-24 Moved by Goutanche, Seconded by Allison Be it resolved that the verbal information presented by Deputy Mayor Hough, re: Planning Advisory Committee Remuneration be received; and that the deferred motion with respect to this matter be brought forward to the July 16, 2008 Committee of the Whole meeting. Carried. Page 12 Council Meeting Minutes- June 25, 2008 e} Deputy Mayor Haugh, re: County Council Update. Motion No. C080625-25 Moved by Evans, Seconded by Crawford Be it resolved that the verbal information presented by Deputy Mayor Hough, re: County Council Update be received. Carried. f} Councillor Coutanche, re: Communication Request re: Airport. Motion No. C080625-26 Moved by Crawford, Seconded by Evans Be it resolved that the verbal information presented by Councillor Coutanche, re: Communication Request re: Airport be received. Carried. 12. REPORTS OF COMMITTEES: a} Committee of the Whole minutes, meeting held on June 18, 2008. Motion No. C080625-27 Moved by Crawford, Seconded by Evans Be it resolved that the minutes of the Committee of the Whole Meeting held on June 18, 2008 be received and further that the recommendations therein be adopted. Carried. b} Committee of Adjustment minutes, meeting held on June 19, 2008. Motion No. CO$0625-28 Moved by Allison, Seconded by Coutanche Be it resolved that the draft minutes of the Committee of Adjustment meeting held on June 19, 2008 be received. Carried. Page 13 Council Meeting Minutes- June 25, 2008 c) Oro-Medonte Environmental Group Advisors minutes, meeting held on June 19, 2008. Motion No. C080625-29 Moved by Evans, Seconded by Agnew Be it resolved that the minutes of the Oro-Medonte Environmental Group Advisors meeting held on June 19, 2008 be received. Carried. d) Citizen of the Year Advisory Group minutes, meeting held on June 16, 2008. Motion No. G084625-30 Moved by Coutanche, Seconded by Allison Be it resolved that the draft minutes of the Citizen of the Year Advisory Group meeting held on June 16, 2008 be received. Carried. Motion No. G080625-31 Moved by Agnew, Seconded by Crawford Be it resolved that the 2008 Oro-Medonte Citizens of the Year be Bernice and Miles Hickling, as voted by the Citizen of the Year Advisory Group. Carried. e) Planning Advisory Committee minutes, meeting held on June 23, 2008. Motion No. Cp80625-32 Moved by Allison, Seconded by Coutanche Be it resolved that the draft minutes of the Planning Advisory Committee meeting held on June 23, 2008 be received. Carried. Page 14 Council Meeting Minutes- June 25, 2008 Motion No, C080625-33 Moved by Crawford, Seconded by Agnew Be it resolved that Application 2007-ZBA-08, RDR Marine Systems proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. Motion No. C080625-34 Moved by Coutanche, Seconded by Allison Be it resolved that Whereas the Planning Advisory Committee at its meeting of June 23, 2008 considered the following recommendation, "1. Report No. DS 2008-42, Nick McDonald, Meridian Planning Consultants Ltd., re: Craighurst Secondary Plan be received and adapted. 2. That it is recommended to Council to support, in principle, future development in Craighurst on the basis of full municipal services. 3. That Meridian Planning Consultants Ltd. be authorized to prepare three Concept Plans for the Craighurst Settlement Area based on the premise that development will be serviced by municipal sewer and water services in accordance with Provincial Policy. 4. That the presentation of the three Concept Plans and the holding of two apen houses, to be held in the Craighurst community, to present and obtain comments on the Concept Plans in the Fall of 2008 be authorized. 5. And Further That a draft Secondary Plan for Craighurst be presented to Planning Advisory Committee before a decision is made to hold a formal public meeting under the provisions of the Planning Act." And Whereas the recommendation was defeated by the Planning Advisory Committee as documented by Motion No. PAC080623-4; Now Therefore, Council endorses the Planning Advisory Committee recommendation to defeat the aforementioned recommendation. Recorded Vote Requested I Councillor Evans Deputy Mayor Hough Councillor Agnew Councillor Allison Councillor Coutanche Councillor Crawford Mayor H.S. Hughes ~y Councillor Evans Nay Yea Yea Nay Nay Nay Nay Defeated. Page 15 Council Meeting Minutes- June 25, 2008 Motion No. C080625-35 Moved by Allison, Seconded by Crawford Be it resolved that the motion with respect to Planning Advisory Committee, Motion No. PAC080623-4, be reconsidered. Carried. Motion No. C080625-36 Moved by Coutanche, Seconded by Allison Be it resolved that Whereas the Planning Advisory Committee at its meeting of June 23, 2008 considered the following recommendation, "1. Report No. DS 2008-42, Nick McDonald, Meridian Planning Consultants Ltd., re: Craighurst Secondary Plan be received and adapted. 2. That it is recommended to Council to support, in principle, future development in Craighurst on the basis of full municipal services. 3. That Meridian Planning Consultants Ltd. be authorized to prepare three Concept Plans for the Craighurst Settlement Area based on the premise that development will be serviced by municipal sewer and water services in accordance with Provincial Policy. 4. That the presentation of the three Cancept Plans and the holding of two open houses, to be held in the Craighurst community, to present and obtain comments on the Cancept Plans in the Fall of 2008 be authorized. 5. And Further That a draft Secondary Plan for Craighurst be presented to Planning Advisory Committee before a decision is made to hold a formal public meeting under the provisions of the Planning Act." And Whereas the recommendation was defeated by the Planning Advisory Committee as documented by Motion No. PAC080623-4; Now Therefore, Council endorses the Planning Advisory Committee recommendation to defeat the aforementioned recommendation. Defeated. Recorded Vote Requested I Councillor Evans Deputy Mayor Hough Councillor Agnew Councillor Allison Councillor Cautanche Councillor Crawford Mayor H.S. Hughes ~y Councillor Evans Nay Nay Yea Nay Nay Nay Nay Page 16 Council Meeting Minutes- June 25, 2008 Motion No. casa625.37 Moved by Coutanche, Seconded by Evans Be it resolved that Council support, in principle, future development in Craighurst on the basis of full municipal services. 2. That Meridian Planning Consultants Ltd. be authorized to prepare three Goncept Plans for the Craighurst Settlement Area based on the premise that development will be serviced by municipal sewer and water services in accordance with Provincial Policy. 3. That the presentation of the three Goncept Plans and the holding of two apes houses, to be held in the Craighurst community, to present and obtain comments on the Concept Plans in the Fall of 2008 be authorized. 4. And Further That a draft Secondary Plan for Craighurst be presented to Council before a decision is made to hold a formal public meeting under the provisions of the Planning Act. Carried. Motion No. Ca8a625-38 Moved by Agnew, Seconded by Allison Be it resolved that a volunteer Working Group be established to work, in conjunction with the Planning Consultants, in the preparation of the 3 Concept Plans for the Craighurst Settlement Area; And That the volunteer Working Group be comprised of Mayor H.S. Hughes, the Ward Councillor, 1 representative from Planning Advisory Committee, 1 representative from Simcoe Muskoka District Health Unit and 2 residents of Craighurst. Carried. Page 17 Council Meeting Minutes- June 25, 2008 Motion No. C080625-38 amended Motion No. C080625-3? at July 16, 2008 CofW mtg, Motion No. CW080716-12 Moved by Coutanche, Seconded by Evans 1. Be it resolved that Council support, in principle, future development in Craighurst on the basis of full municipal services. 2. That Meridian Planning Consultants Ltd. be authorized to prepare three Concept Plans for the Craighurst Settlement Area based an the premise that development will be serviced by municipal sewer and water services in accordance with Provincial Policy. 3. That the presentation of the three Concept Plans and the holding of two open houses, to be held in the Craighurst community, to present and obtain comments on the Concept Plans in the Fall of 2008 be authorized. 4. And Further That a draft Secondary Plan for Craighurst be presented to Council before a decision is made to hold a formal public meeting under the provisions of the Planning Act. Carried. Motion No. C080625-38 Moved by Agnew, Seconded by Allison Be it resolved that a volunteer Working Group be established to work, in conjunction with the Planning Consultants, in the preparation of the 3 Concept Plans for the Craighurst Settlement Area; And That the volunteer Working Group be comprised of Mayor H.S. Hughes, the Ward Councillor, 1 representative from Planning Advisory Committee, 1 representative from Simcoe Muskoka District Health Unit and 2 residents of Craighurst. Carried. Page 17 Council Meeting Minutes- June 25, 2008 13. CONSENT AGENDA: a) Lynn Johnston, President, Canadian Societ}r for Training and Development, correspandence received June 12, 2008 re: Proclamation Request, September 22-26, 2008, "Learn @ Work Week". Staff Recommendation: Receipt, Proclaim, Post on Township's Website. b} Gayle Wood, Chief Administrative Officer, fake Simcoe Region Conservation Authority, correspandence dated June 11, 2008 re: Lake Simcoe Watershed Report Card 2008 [additional correspondence available in Clerk's office]. Staff Recommendation: Receipt. c) Morris Gervais, President, Simcoe County Farm Fresh, correspondence dated June 3, 2008 re: !-etter of Appreciation. Staff Recommendation: Receipt. d} Nottawasaga Valley Conservation Authority minutes, meeting held on May 9, 200$. Staff Recommendation: Receipt. e) Springwater Library Board minutes, meeting held on May 13, 2008. Staff Recommendation: Receipt. Motion No. CQ80625-39 Moved by Agnew, Seconded by Evans Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Lynn Johnston, President, Canadian Society for Training and Development, correspondence received June 12, 2008 re: Proclamation Request, September 22-25, 2008, "Learn ~ Work Week'. Received, Proclaimed, Posted on Township's Website. b) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, correspondence dated June 11, 2008 re: Lake Simcoe Watershed Report Card 2008. Received. c) Morris Gervais, President, Simcoe County Farm Fresh, correspondence dated June 3, 2008 re: fetter of Appreciation. Received. d) Nottawasaga Valley Conservation Authority minutes, meeting held on May 9, 200$. Received. e) Springwater Library Board minutes, meeting held on May 13, 2008. Received. Carried. Page 18 Council Meeting Minutes-June 25, 2008 14. C4MMUNICATIt3NS: a) Brian Flintoff, Janet Currie, correspondence dated June 14, 2008 re: Request for Trees, 17 Alpine DrivelMedonte Hills Booster Station, Moonstone. Motion No. C080625-40 Moved by Allison, Seconded by Coutanche Be it resolved that the correspondence dated June 14, 2008 from Brian Flintoff and Janet Currie, re: Request for Trees, 17 Alpine DrivelMedonte Hills Booster Station, Moonstone be received and referred to staff for a response. Carried. b) 5lawko Borys, President, Ukrainian National Federation, Toronto Branch, correspondence dated June 16, 2008, Request far Noise By-Law Exemption, Events, June 28, July 5, August 9, 2008. Motion No. C080625-41 Moved by Evans, Seconded by Crawford Be it resolved that 1. The correspondence dated June 16, 2008 from Slawko Borys, President, Ukrainian National Federation, Toronto Branch, re: Request for Noise By-Law Exemption, Events, June 28, July 5, August 9, 2008 be received. 2. That Council grants an exemption to the Township Noise By-law for the events scheduled for June 28 and July 5 on the provision that all activities at the dance location be concluded by 12:00 a.m. (midnight). 3. That Council gives further consideration far the August 9 event, based on compliance at the June 28 and July 5 events, at its meeting of July 16, 2008. 4. And Further that the applicant be advised of Council's decision. Carried. c) Uli Surmann, correspondence dated May 22, 2008 re: Winter Roads -Cost Saving [additional correspondence available in Clerk's office]. Motion No. C080625-42 Moved by Coutanche, Seconded by Allison Be it resolved that the correspondence dated May 22, 2008 from Uli Surmann, re: Winter Roads -Cast Saving be received. Carried. Page 19 Council Meeting Minutes- June 25, 2008 d} Paul Harris, President, Hawkestone & Area Community Association (HAAGA}, correspondence dated June 21, 2048 re: Grant Request for Canada Day Celebration, July 1, 2008. Motion No. C080625-43 Moved by Crawford, Seconded by Evans Be it resolved that 1. The correspondence dated June 21, 2008 from Paul Harris, President, Hawkestone & Area Community Association (HAAGA), re: Grant Request for Canada Day Celebration, July 1, 2008 be received. 2. That the Hawkestone & Area Community Association {HAAGA} Grant Request in the amount of $400.00 be approved. 3. That the $400.00 be funded from the Working Fund. 4. And Further That the applicant be advised of Council's decision. Carried. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17.IN-CAMERA ITEMS: Motion No. C080625-44 Moved by Allison, Seconded by Coutanche Be it resolved that we do now go In-Camera at 11:18 p.m. to discuss Personal, Personnel and Property Matters. Carried. Motion No. C080625-45 Moved by Agnew, Seconded by Evans Be it resolved that we do now Rise and Report from In-Camera at 12:50 a.m. Carried. Page 20 Council Meeting Minutes- June 25, 2008 a) Tamara Obee, Human Resources Officer re: Personnel Matter (Building Division) [deferred from June 18, 2008]. Motion No. 0080625-46 Moved by Allison, Seconded by Coutanche Be it resolved that Confidential Report No. ADM 2008-19, Tamara Obee, Human Resources Officer, re: Personnel Matter (Building Division} be received for information. Carried. b} Mayor H.S. Hughes re: Property Matter (TRY Recycling}. Motion No. 0080625-47 Moved by Agnew, Seconded by Crawford Be it resolved that 1. The confidential correspondence received June 19, 2008 and confidential verbal information presented by Mayor H.S. Hughes re: Property Matter (TRY Recycling} be received. Carried. c) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Encroachments -Lakeshore Promenade). Motion No. 0080625-48 Moved by Coutanche, Seconded by Allison Be it resolved that 1. Confidential Report No. ADM2008-018, Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Encroachments -Lakeshore Promenade} be received and adopted. 2. That Council waive the renewal requirement for the Encroachment and License Agreements in 2009 and that the first required renewal for the executed Encroachment and License Agreements shall be early 2010. 3. And Further That staff be authorized to proceed with the Encroachment and License Agreements for encroachments on the Lakeshore Promenade. Carried. Page 21 Council Meeting Minutes- June 25, 2008 d} Robin Dunn, Chief Administrative Officer re: Personal Matter (Volunteer Recruitment}. Motion No. 0080625-49 Moved by Crawford, Seconded by Agnew Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer re: Personal Matter (Volunteer Recruitment) be received. Carried. e) Robin Dunn, Chief Administrative Officer re: Personnel Matter (Reporting Relationships). Motion No. 0080625-50 Moved by Allison, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Rabin Dunn, Chief Administrative Officer re: Personnel Matter (Reporting Relationships) be received. Carried. 18. BY-LAWS: a) By-Law No. 2008-073 A By-Law to Appoint a Chief Building Official and to Repeal By-laws 2005-144, 2007-009 and 2007-143. Motion No. 0080625-51 Moved by Evans, Seconded by Agnew Be it resolved that a By-Law to Appoint a Chief Building Official and to Repeal By- laws 2005-144, 2007-009 and 2007-143 be introduced and read a first and second time and numbered By-Law No. 200&073. Carried. That By-Law No. 2008-073 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 22 Council Meeting Minutes- June 25, 2048 b) By-Law No. 2008-074 A By-Law to Appoint a Deputy Chief Building Official. Motion No. C080625-52 Moved by Coutanche, Seconded by Allison Be it resolved that a By-Law to Rppoint a Deputy Chief Building CJfficial and to Repeal By-Law No. 2007-037 be introduced and read a first and second time and numbered By-Law No. 200$-074. Carried. That By-Law No. 2008-074 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-Law No. 2008-075 Being a By-Law to Appoint Building Inspectors and to Repeal By-law Nos. 2007-070 and 2008-013. Motion No. C080625-53 Moved by Evans, Seconded by Crawford Be it resolved that a By-Law to Appoint Building Inspectors and to Repeal By-law Nos. 2007-070 and 2008-013 be introduced and read a first and second time and numbered By-Law No. 2008-075. Carried. That By-Law No. 2008-075 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 23 Council Meeting Minutes- June 25, 2008 d) By-Law No. 2408-076 Being a By-Law to Appoint By-law Enforcement Officers. Motion No. C080625-54 Moved by Allison, Seconded by Coutanche Be it resolved that a By-Law to Appoint By-law Enforcement Officers be introduced and read a first and second time and numbered By-Law No. 2408-476. Carried. That By-Law No. 2048-476 be read a third time and finally passed, be engrossed by the Glerk, signed and sealed by the Mayor. Carried. e) By-Law No. 2448-078 Being a By-Law to Amend By-law No. 2407-069, A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and CommitteeslTechnical Support Groups, and Expenses for Employees. Motion No. C08Q625-55 Moved by Crawford, Seconded by Evans Be it resolved that a By-Law to Amend By-law No. 2007-469, A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees be introduced and read a first and second time and numbered By-Law No. 2008-078. Carried. That By-Law No. 2048-078 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 24 Council Meeting Minutes- June 25, 2008 f) By-Law No. 2008-080 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and The Oro-Medonte 77's Junior Hockey Club. Motion No. 0080625-56 Moved by Coutanche, Seconded by Allison Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and The Oro-Medonte 77's Junior Hockey Club be introduced and read a first and second time and numbered By-Law No. 2008-080. Carried. That By-Law No. 2008-080 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. g) By-Law No. 2008-081 A By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Habitat for Humanity Huronia Inc. - OrilliatLake Country Chapter. Motion No. 0080625-57 Moved by Agnew, Seconded by Evans Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Habitat for Humanity Huronia Inc. - OrillialLake Country Chapter be introduced and read a first and second time and numbered By-Law No. 2008-081. Carried. That By-Law No. 2008-081 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 25 Council Meeting Minutes- June 25, 2008 h} By-Law No. 2008-083 A By-Law under the Building Code Act Respecting Permits and Related Matters and to Repeal By-Law No. 2005-044 (Building Permits By-Law}. Motion No. Ct)80fi25-58 Moved by Allison, Seconded by Coutanche Be it resolved that a By-Law under the Building Code Act Respecting Permits and Related Matters and to Repeal By-Law No. 2005-044 (Building Permits By-Law} be introduced and read a first and second time and numbered By-Law No. 2008- 083. Carried. That By-Law No. 2008-083 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. i} By-Law No. 2008-084 Being a By-Law to Authorize the Execution of a Road Improvement Agreement Between the Corporation of the Township of Oro-Medonte and Gargano Development Carp. Motion Plo. C080fi25-59 Moved by Agnew, Seconded by Crawford Be it resolved that a By-Law to Authorize the Execution of a Road Improvement Agreement Between the Corporation of the Township of Oro-Medonte and Gargano Development Corp. be introduced and read a first and second time and numbered By-Law No. 2008-084. Carried. That By-Law No. 2008-084 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 26 Council Meeting Minutes- June 25, 2008 j) By-Law No. 2008-086 A By-Law To Authorize the Execution of an Agreement Between The Township Of Ora-Medonte and Bernadette Jean, Grovers Chip Truck, for the Operation of a Refreshment Vehicle at Bayview Memorial Park. Motion No. C080625-60 Moved by Coutanche, Seconded by Allison Be it resolved that a By-Law To Authorize the Execution of an Agreement Between The Township Of Oro-Medonte and Bernadette Jean, Grovers Chip Truck, for the Operation of a Refreshment Vehicle at Bayview Memorial Park be introduced and read a first and second time and numbered By-Law No. 2008-086. Carried. That By-Law No. 2008-086 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. CONFIRMATION BY-LAW NO. 2008-079 Motion No. CO$0625-61 Moved by Crawford, Seconded by Agnew Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, June 25, 2008 be introduced and read a first and second time and numbered By-Law No. 2008-079. Carried. That By-Law No. 2008-079 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS Page 27 Council Meeting Minutes- June 25, 2008 22. ADJOURNMENT Motion No. C080625-62 Moved by Allison, Seconded by Coutanche Be it resolved that we do now adjourn at 12:59 a.m. Carried. d r - - - G~erk, J: Douglas Irwin Page 28 Council Meeting Minutes-June 25, 2008