06 11 2008 Council Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Council Chambers
Wednesday, June 11, 2008
2006 - 2010 COUNCIL
Present: Deputy Mayor Ralph Hough
Councillor Mel Coutanehe
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Mayor H.S. Hughes
Councillor Terry Allison
TIME: 7:02 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate ServiceslClerk; Bruce Hoppe, Director of
Development Services; Jerry Ball, Public Works Superintendent;
Glenn White, Senior Planner; Steve Farquharson, Intermediate
Planner; Janette Teeter, Deputy Clerk
Also Present: Dorothy & Allan Sarjeant, Andria Leigh, Fred Beck, Mary Jane
Sarjeant, Sue Benjafield, Katie Wiles, Brian Wiles, Eileen
Anderson, Alan & Glenda Hadgkinson, Jim Robinson, John
Younger, Bob O'Hara, Suzanne Robillard, Tim Crooks
1. & 2. Deputy Mayor Hough assumed the chair and called the meeting to
order, followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C080611-1
Moved by Crawford, Seconded by Evans
Be it resolved that the following items be added to the agenda for consideration:
11. REPORTS OF MEMBERS OF COUNCIL:
c~ Deputy Mayor Hough, correspondence received June 11, 2008 re: County of
Simcoe Update, Transportation Master Plan.
d) Deputy Mayor Hough, re: County of Simcoe, Waste Management Update.
Carried.
4. ADOPTION OF AGENDA
Motion No. G080G11-2
Moved by Coutanche, Seconded by Agnew
Be it resolved that the agenda for the Council meeting of Wednesday, June 11,
2008 be received and adapted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
None declared.
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL-:
a} Minutes of Cauncil Meeting of May 28, 2008.
Motion No. G080611-3
Moved by Evans, Seconded by Crawford
Be it resolved that the minutes of the Cauncil meeting held on May 28, 2008 be
adapted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Oro-Medonte Firefighters Association, correspondence dated May 20, 2008
from Pamela Musgrave, Manager of Revenue Development, Muscular
Dystrophy Canada re: Muscular Dystrophy Canada Fundraising Event.
Motion No. C080611-4
Moved by Agnew, Seconded by Coutanche
Be it resolved that the correspondence dated May 20, 2008 from Pamela
Musgrave, Manager of Revenue Development, Muscular Dystrophy Canada re:
Muscular Dystrophy Canada Fundraising Event re: Oro-Medonte Firefighters
Association Letter of Appreciation be received.
Carried.
Page 2
Council Mseting Minutes-June 11, 2008
8. PUBLIC MEETINGS:
a) Proposed Amendment to the Zoning By-Law, 2008-ZBA-05, Concession 3,
West part Lot 27 and West Part Lot 28 (Oro}, Township of Oro-Medonte,
(Resource Exchange Inc.lTascona}.
Deputy Mayor Ralph Nough called the public meeting to order at 7:06 p.m. and
explained the public meeting has been called under the authority of the Planning
Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a
proposed Amendment to the Zoning By-law, Application 2008-ZBA-05 (Resource
Exchange), West Part Lot 27 and West Part Lot 28, Concession 3, formerly within
the Township of Ora), Township of Ora-Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of
the specified site on May 22, 2008 and posted on a sign on the subject property
an May 22, 2008.
The following correspondence was received at the meeting: Lake Simcoe Region
Conservation Authority dated May 16, 2008; Eileen Anderson dated June 11,
2008.
Bruce Hoppe, Director of Building and Planning Services, explained the purpose
and effect of the proposed amendment.
The fallowing public members offered verbal comments with respect to the
proposed amendment: None.
The Deputy Mayor advised that written submissions will be received at the
Township offices until June 25, 2008. No additional deputations to Council will be
permitted with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township
Administration Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:14
p.m.
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Council Meeting Minutes-June 11, 2008
b) Proposed Amendment to the Zoning By-Law, 2008-ZBA-02, Part of Lots 1
and 2, Range 2 {C3ro}, Township of Oro-Medonte, {McGowan}.
Deputy Mayor Ralph Hough called the public meeting to order at 7:15 p.m. and
explained the public meeting has been called under the authority of the Planning
Act, Section 34, R.S.U. 1990 c.P.13, to obtain public comment with respect to a
proposed Amendment to the Zoning By-law, Application 2008-ZBA-02
(McGowan), Parts Lot 1 and 2, Range 2, (formerly within the Township of Uro),
Township of Uro-Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of
the specified site on May 20, 2008 and posted on a sign on the subject property
on May 20, 2008.
The following correspondence was received at the meeting: Simcoe County
District School Board dated January 30, 2008; The Corporation of the County of
Simcoe dated January 4, 2008; Vicki and Paul Hand dated June 9, 2008.
Bruce Hoppe, Director of Building and Planning Services, explained the purpose
and effect of the proposed amendment.
The following public members offered verbal comments with respect to the
proposed amendment: Tim Crooks (presented correspondence dated June 11,
2008 to Deputy Clerk), Andria Leigh, Jim Swan, Mary Jane Sarjeant.
The Deputy Mayor advised that written submissions will be received at the
Township offices until June 25, 2008. No additional deputations to Council will be
permitted with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township
Administration Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:40
p.m.
9. DEPUTATIONS:
None.
Page 4
Council Meeting Minutes-June 11, 2008
10. REPORTS OF MUNICIPAL OFFICERS:
a) Doug Irwin, Director of Corporate ServicesCClerk, correspondence dated June
2, 2008 from Klaus Jacoby re: Penetanguishene Road, Parts 1 to 5 incl., Plan
51 R-34516, Boundary Road (County Road #93 -Penetanguishene Road)
between City of Barrie and the Township of Ora-Medonte [Refer to Item 18b].
Motion No. C080611-5
Moved by Crawford, Seconded by Evans
Be it resolved that
1. The correspondence dated June 2, 2008 from Klaus Jacoby and presented
by Doug Irwin, Director of Corporate Services/Clerk, re: Penetanguishene
Road, Parts 1 to 5 incl., Plan 51 R-34516, Boundary Road {County Road #93
- Penetanguishene Road} between City of Barrie and the Township of Oro-
Medonte be received.
2. That the land known as Part of Road Allowance between the geographic
Townships of Oro and Vespra, now Township of Oro-Medonte and Part of
tots 4, 5 and 6, Concession 1 E.P.R. (Oro}, designated as Parts 2, 4 and 5,
51 R-34516, Township of Oro-Medonte, County of Simcoe be declared
surplus to the Township of Oro-Medonte and conveyed to the City of Barrie.
3. That a Permanent Maintenance Agreement, as outlined in the
correspondence dated June 2, 2008 from Klaus Jacoby, be entered into
between the Township of Oro-Medonte and the City of Barrie.
4. That the Clerk bring forward the appropriate by-law for Council's
consideration.
5. And Further That the City of Barrie be advised of Council's decision.
Carried.
b) Scatt Cowden, Director of Fire and Emergency Services re: Shanty Bay
Public School Traffic and Student Volume Survey, Ridge Road.
Motion No. C080611-6
Moved by Coutanche, Seconded by Agnew
Be it resolved that the matter from Scott Cowden, Director of Fire and Emergency
Services re: Shanty Bay Public Schoal Traffic and Student Valume Survey, Ridge
Road be deferred until June 18, 2008 Committee of the Whole meeting.
Carried.
Page 5
Council Meeting Minutes-June 11, 2008
11. REP(3RT5 QF MEMBERS OF COUNCii_:
a} Councillor Coutanche, correspondence dated March 10, 2008 from
Honourable Lincoln Alexander, Ontario Heritage Trust, re: 2008 Heritage
Community Recognition Program.
Motion No. C080611-7
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated March 10, 2008 from Honourable
Lincoln Alexander, Ontario Heritage Trust and verbal information presented by
Councillor Coutanche, re: 2008 Heritage Community Recognition Program be
received and that Councillors Agnew and Coutanche bring forward suggested
nominees to the June 25, 2008 Council meeting.
Carried.
b) Councillor Coutanche, re: Laurelview Landscapes.
Correspondence dated June 4 and 5, 2408 was distributed to members of
Council.
Motion No. C080611-8
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated June 4 and 5, 2008 and verbal
information presented by Councillor Coutanche, re: Laurelview Landscapes be
received.
Carried.
c) Deputy Mayor Hough, correspondence received June 11, 2008 re: County of
Simcoe Update, Transportation Master Plan.
Motion No. C080611-9
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence received June 11, 2008 from Deputy
Mayor Hough, re: County of Simcoe Update, Transportation Master Plan be
received.
Carried.
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Council Meeting Minutes-June 11, 2408
d) Deputy Mayor Hough, re: County of Simcoe, Waste Management Update.
Motion No. C080fi11-10
Moved by Evans, Seconded by Crawford
Be it resolved that the verbal information presented by Deputy Mayor Nough, re:
County of Simcoe, Waste Management Update be received.
Carried.
12. REPORTS OF COMMITTEES:
a) Recreation Technical Support Group minutes, meeting held on April 3, 2008.
Motion No. C080611-11
Moved by Agnew, Seconded by Coutanche
Be it resolved that the minutes of the Recreation Technical Support Group
meeting held an April 3, 2008 be received.
Carried.
b) Planning Advisory Committee minutes, meeting held on May 26, 2008.
Motion No. C080611-12
Moved by Coutanche, Seconded by Agnew
Be it resolved that the draft minutes of the Planning Advisory Committee meeting
held on May 26, 2008 be received.
Carried.
Motion No. C080611-13
Moved by Evans, Seconded by Crawford
Be it resolved that Zoning By-law Amendment Application 2008-ZBA-07, Indian
Park Association, Block 86, Plan M-367, (Oro), Township of Oro-Medonte,
proceed to a Statutory Public Meeting in accordance with the provisions of the
Planning Act.
Carried.
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Council Meeting Minutes-June 11, 2008
Motion No. 0080611-14
Moved by Evans, Seconded by Crawford
Be it resolved that Motion No. PAC080526-7 which reads,
"the rate of per diem far the voting members of the Planning Advisory Committee
be established to $75.00 for the four year office term of 2006-2010"
be deferred far further investigation.
Carried.
Motion No. 0080611-15
Moved by Crawford, Seconded by Evans
Be it resolved that Motion No. PAC080526-10 which reads,
"the Township of Oro-Medonte request that the Ministry of Environment include
Phase 1 of Horseshoe Valley Water Supply Systems in the Source Water
Protection Committee work"
be deferred until clarification and background correspondence is received from
Planning Advisory Committee member Tom Kurtz.
Carried.
c) Committee of the Whale minutes, meeting held on June 4, 2008.
Motion No. 0080611.1 fi
Moved by Agnew, Seconded by Coutanche
Be it resolved that the minutes of the Committee of the Whole Meeting held on
June 4, 2008 be received and further that the recommendations therein be
adapted.
Carried.
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Council Meeting Minutes-June 11, 2008
13. CONSENT AGENDA:
a) Midland Public Library Board minutes, meeting held on April 10, 2008.
Staff Recommendation: Receipt.
b} Orillia Public Library Board minutes, meeting held on April 23, 2008.
Staff Recommendation: Receipt.
c) Ken Smith, Chief Superintendent, Regional Commander, Central Region
OPP, correspondence dated May 22, 2008 re: Selection Process far
Detachment Commander -Barrie OPP Detachment.
Staff Recommendation: Receipt.
d) Patricia Harrington, Program Go-ordinator, Ministry of Agriculture, Food and
Rural Affairs, correspondence dated May 20, 2008 re: Conditional Approval
2008 Rural Summer Jobs Service Program.
Staff Recommendation: Receipt.
e} Springwater Library Board minutes, meeting held on April 8, 2008.
Staff Recommendation: Receipt.
Motion No. 0080611-17
Moved by Coutanche, Seconded by Agnew
Be it resolved that the staff recommendations with respect to the items listed
under "Consent Agenda Correspondence" be adopted as printed:
a} Midland Public Library Board minutes, meeting held on April 10, 2008.
Received.
b) Orillia Public Library Board minutes, meeting held on April 23, 2008.
Received.
c) Ken Smith, Chief Superintendent, Regional Commander, Central Region
OPP, correspondence dated May 22, 2008 re: Selection Process for
Detachment Commander -Barrie OPP Detachment.
Received.
d) Patricia Harrington, Program Co-ordinator, Ministry of Agriculture, Food and
Rural Affairs, correspondence dated May 20, 2008 re: Conditional Approval
2008 Rural Summer Jobs Service Program.
Received.
e) Springwater Library Board minutes, meeting held on April 8, 2008.
Received.
Carried.
Page 9
Council Meeting Minutes-June 11, 2048
14. COMMUNICATIONS:
a} Karren Wallace, Municipal Advisor, Municipal Affairs and Housing,
correspondence dated May 30, 2008 re: Presentations to Council and Staff.
Motion No. Ct?80611-18
Moved by Agnew, Seconded by Coutanche
Be it resolved that the correspondence dated May 30, 2008 from Karren Wallace,
Municipal Advisor, Municipal Affairs and Housing, re: Presentations to Council
and Staff be received.
Carried.
b) Rowley Ramey, President and General Manager, Horseshoe Resort,
correspondence dated May 22, 2008 re: Canada Day 2008.
Motion No. CQ80611-19
Moved by Crawford, Seconded by Evans
Be it resolved that
1. The correspondence dated May 22, 2008 from Rowley Ramey, President and
General Manager, Horseshoe Resort, re: Canada Day 2008 be received.
2. And Further That the funds allocated for the 2008 Canada Day celebrations
be forwarded to Horseshoe Valley Resort Ltd. under the Mayor's signature.
Carried.
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
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Council Meeting Minutes-June 11, 2008
17.IN-GAMERA ITEMS:
Motion No. 0080611-20
Moved by Coutanche, Seconded by Agnew
Be it resolved that we do now go In-Camera at 8:30 p.m. to discuss a Property
Matter.
Carried.
Motion No. GO$f1fi11-21
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise and Report from In-Camera at 8:35 p.m.
Carried.
a~ Doug Irwin, Director of Corporate ServiceslGlerk, re: Property Matter (Line 11
North and 15!16 Sideroad).
Motion No. G080611-22
Moved by Crawford, Seconded by Evans
Be it resolved that
1. The confidential correspondence dated June 11, 2008 and confidential verbal
information presented by Doug Irwin, Director of Corporate ServiceslClerk,
re: Property Matter {t_ine 11 North and 15/16 Sideroad) be received.
2. And Further That the Director of Corporate ServiceslClerk be authorized to
proceed as directed by Council.
Carried.
Page 11
Council Meeting Minutes-June 11, 2008
1$. BY-LAWS:
a) By-Law No. 2008-072 A By-law to Authorize the Execution of a Pre-
Servicing Agreement 2063334 Ontario Inc. (Homire
Subdivision).
Motion No. C080fi11-23
Moved by Agnew, Seconded by Coutanche
Be it resolved that a By-law to Authorize the Execution of aPre-Servicing
Agreement 2063334 Ontario Inc. (Homire Subdivision) be introduced and read a
first and second time and numbered By-Law No. 2008-072.
Carried.
That By-Law No. 2008-072 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Deputy Mayor.
Carried.
b) By-Law No. 2008-077 A By-law to authorize the Sale of Surplus Land known
as Part of Road Allowance between the geographic
Townships of Oro and Vespra, now Township of Oro-
Medonte and Part of Lots 4, 5 and 6, Concession 1
E.P.R. (Oro), designated as Parts 2, 4 and 5, 51 R-
34516, Township of Oro-Medonte, County of Simcoe
and to Enter into a Permanent Maintenance
Agreement between the Township of Oro-Medonte
and the City of Barrie.
Motion No. CQ$0611-24
Moved by Evans, Seconded by Crawford
Be it resolved that a By-law to authorize the Sale of Surplus Land known as Part
of Road Allowance between the geographic Townships of Oro and Vespra, now
Township of Oro-Medonte and Part of Lots 4, 5 and 6, Concession 1 E.P.R.
(Oro), designated as Parts 2, 4 and 5, 51 R-34516, Township of Ora-Medonte,
County of Simcoe and to Enter into a Permanent Maintenance Agreement
between the Township of Oro-Medonte and the City of Barrie be introduced and
read a first and second time and numbered By-Law No. 2008-077.
Carried.
That By-Law No. 2008-077 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Deputy Mayor.
Carried.
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Council Meeting Minutes-June 11, 2008
19. CONFIRMATION BY-LAW NO. 2008-071
Motion No. C080611-25
Moved by Coutanche, Seconded by Rgnew
Be it resolved that a By-Law to confirm the proceedings of the Council meeting
held on Wednesday, June 11, 2008 be introduced and read a first and second
time and numbered By-Law No. 2008-071.
Carried.
That By-Law No. 2008-071 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Deputy Mayor.
Carried.
20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
22. ADJOURNMENT
Motion No. C080611-26
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 8:51 p.m.
Carried.
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Deputy Mayor, R. Hough
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Clrk, J. Dou ~s Irwin
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Council Meeting Minutes-June 11, 2008