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04 03 2008 Rec Tech Minutes~ .~, ~ ~~~~I~t ~~ - +., ~~, J ,. .. Y i ~+~"1 il.liti: ~...- ~j ~v~ ~ ~ ~~l~~ ~~~~F~'h~~IN~. C~t~~1C~~ ~, ~- ~h~ ~. ~~ ~ ~. i _..___ 4 Present: Regrets: Staff Present: ORO-MEDONTE RECREATION TECHNICAU SUPPORT GROUP Tuesday, April 3'~d, 200$ Cm ?:00 p.m. Administration Centre Councillor Mel Coutanche, Mayor Harry Hughes, Councillor John Crawford, Carolyn Tripp, Ted Duncan, Kelly Meyers, Phillip Patchell Mac Shiells, Beta Regelink Shawn Binns, Manager of Recreation & Community Services Councillor Coutanche called the meeting to order at 7.15 p.m. 1. Welcome new members: He welcomed Kelly and Phillip to the group and introduced the members of Council and asked each resident member to give a brief profile. He then asked Ke11y and Phillip to tell the group a little about themselves. Kelly indicated that she was from the Carley area, she is chair of the Carley Hall Board and has a fitness studio. Phillip stated that he was from Hobart and had recently graduated from a Recreation & leisure course. 2. Adoption of Agenda RTS080403-01: Moved by Kelly Meyers, Seconded by Phillip Patchell It is recommended that the agenda for the Oro-Medonte Recreation Technical Support Group meeting of Thursday, April 3f~, 2(108 be adopted as amended. Carried 3. Disclosure of Pecuniary Interest: None. 4. Adoption of the Minutes: RTS080403-02: Motion by PhiNip Patchell, Seconded by Ted Duncan It is recommended That the minutes of fhe OrQ-Medonte Technical Support Group meeting of Thursday, March 6`h, 2008 be adopted as written. Carried 5. Updates: t e .''°;: s ~. ::mom a. Qro-Medonte Budget & Rec-Tech Items Shawn informed the Group that the budget consists of several areas covered by the Recreation & Community Services department. He then began the PPP RTS0804t13-03: Motion by Kelly Meyers, Seconded by Carolyn Tripp it is recommended that the Power Paint presentation on the Ciro-Medonte Recreation & Community Services 2008 Budget Overview given by Shawn Binns be received. Carried b. Sweetwater Park Shawn infarrned that the project would be going to tender in the near future. RTS080403-44 Moved by Kelly Meyers, Seconded by Carolyn Tripp tt is recommended that the verbal information regarding Sweetwater Park given by Shawn Binns be received. Carried c. Line 4 Park The concept design now includes the trail which is linear. We are looking at making it a fitness trail with 10 cardio stations. The trail gets a significant amount of use and the fitness stations were approved in the 2008 budget. Mr. Lohuaru had donated X25,000 towards the park. Shawn indicated that there is interest from resident for a permanent rink and they will be fundraising to that end. Council has not yet approved the rink. It was suggested that we should look into Pit Rehabilitation as we may get revenue from the aggregate companies. Also, we should check with Qro Hills residents to see if they want to joint the fitness trail through abutting property. RTS080403-05 Moved by Ted Duncan, Seconded by Phillip PatcheH It is recommended that the verbal updafe by Shawn Binns and the draft conceptual design far Line 4 park be received Carried d. Sports Groups Committee Shawn informed the Group that the representatives of the sports organizations attending the meetings were enthusiastic. Their priority was to develop a website where each association would have a page for information and registration. The Recreation & Community Services department could tie in also. Shawn also indicated that he had spoken to John Pugsley of Trillium regarding a grant for the software. This Committee will meet again on April 24`". RTS080403-Q6 Moved by Phillip Patched, Seconded by Ted Duncan it is recommended that the draft minutes of the Oro-Medonte Sports Group Committee held on March 27`h, 2C7Q8 be received. Carn`ed e. Trail Map Committee An update will be given at the next Recreation Technical Support Group meeting. 6. New Business: a. Implications of Sugarbush IPA Councillor Coutanche read a letter received by Council and showed a map indicating parkland in the Sugarbush area. He indicated this was for information only and that this Group wilt not be required to make any decisions on the matter. b. Soccer City Shawn gave information regarding Angelo Orsi's application to Oro-Medonte, Severn and Orillia regarding the creation of a regional soccer complex in Severn. Laurentian University, Georgian College and Soccer Group representatives have attended two meetings and are interested. Shawn indicated that he would keep the Group updated on the progress. RTS08Q403-07 Moved by Kelly Meyers, Seconded by Carolyn Tripp It is recommended that the verbal information given by Shawn Binns and draft concept design on Soccer Gity be received. Carried c. Oro-Medonte 77's Shawn informed the Group that we were approached by an individual who wanted to bring Junior B hockey teams back to Oro-Medonte. Oro Minor Hockey is very supportive and will be working with us to make ice time available to them for the 2008109 season. We will be meeting with Mark Cardiff next week to see i# we can accommodate their needs. It was suggested that SevernlColdwaterynuth should be tapped to ensure the league is sustainable. RTS480403-08 Moved by Ted Duncan, Seconded by Phillip Patched It is recommended that the verbal correspondence from Oro-Medonte 7Ts be receeved. Carried d. Public Information Sessions The Group was informed by Shawn that we wanted to get information out to all earners of the municipality to inform residents of same of the services we provide, focusing on programs. We will be putting a survey on our website. Shawn requested members of the Graup to participate in the sessions. The following members volunteered to help at the Hated locations: Carolyn Tripp - Moonstone or Horseshoe Valley Ted Duncan - Harseshae Valley Phillip Patchell - Moonstone Kelly Meyers - Maanstane Jahn Crawford - RTS080403-09 Moved by Kelly Meyers, Seconded by Carolyn Tripp It is recommended that the verbal and written information given by Shawn Binns and the outgoing correspondence to Ora-Medonte residents regarding Public Information Sessionsl/nformation Sessions be received. Carried 7. Action items From the Meeting; # What is to be accomplished By Date 1 Prepare next Sports Group meeting for 6:00 p.m. Apr 24-08 + TD SB 2 Contact the Sweetwater Park "ualunteer list" again and obtain more people and commitment. Include formal contact with the IPA MC May i 3 Contact Reta Regelink for update of the Trail Map Gaal for the next Rec - Tech meetin Ma $-08 MC soon 4 Contact {preliminary) with Ora Hills re possible linking of the Oro Hills lands ; with the Line 4 Park MG May 1 5 Advertise the Public Information sessions to be held May 13, 14, 15. Include Schools, Hall Boards, Rate a er Associations, S orts Grou s, etc. SB ALL May 1 Adjournment RTSO$0403-10 Motioned by Rita Regelink, Seconded by Ted Duncan It is recommended that we do now adjourn at 8:50 pm Carried. The next meeting wilt be held on Thursday, May 8"', 2008 at 7:00 pm in the Neufeld Room of the Administration Centre.