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06 18 2008 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, JUNE 18, 2008 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a) Mary E. (Betty) Veitch, correspondence dated June 1, 2008, re: Craighurst Secondary Plan. Staff Recommendation: Receipt. b) Barrie Public Library, minutes for meeting held on April 24, 2008. Staff Recommendation: Receipt. c} Ontario's Lake Country, minutes for meeting held on May 14, 2008. Staff Recommendation: Receipt. 6. COMMUNICATIONS: a) L.R.L. (Ric) Symmes and Glenna Joyce, correspondence dated June 1, 2008, re: Request for Temporary Stop Signs on the Town Line at Warminster Sideroad. 7. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Crawford and Councillor Agnew, re: NVCA Budget Expectations. b) Councillor Coutanche, re: Recommendations to Streamline QMEGA Processes. c) Councillor Agnew, re: Stormwater Management in Shanty Bay. d) Councillor Agnew, re: Bass Lake Water Testing. $. FINANCE AND ADMINISTRATION: a) S1Sgt. Dirk Cockburn, Barrie Detachment, Ontario Provincial Police, re: Live Nation Canada Music Festival, August 2008, Burl's Creek. b) Report No. TR2008-16, Paul Gravelle, Director of Finance/TreasurerlDeputy Chief Administrative Officer, re: Statement of Accounts -May 2008. c) Report No. TR2008-13, Paul Gravelle, Director of Finance/Treasurerl Deputy Chief Administrative Officer, re: Automailer Lease. d) Report No. TR200$-15, Paul Gravelle, Director of FinancelTreasurer/ Deputy Chief Administrative Officer, re: Renewal of Insurance Coverage. e) Doug Irwin, Director of Corporate Services/Clerk, re: By-law Enforcement Program Development [to be distributed at the meeting]. 9. PUBLIC WORKS: a) Jerry Ball, Public Works Superintendent, memorandum dated May 28, 2008 re: Private Driveway, Mary Jane Sarjeant. b) Report PW200$-04, Jerry Ball, Public Works Superintendent, re: Municipal Fleet Vehicles. 10. ENGINEERING & ENVIRONMENTAL SERVICES: None. 11. DEVELOPMENT SERVICES: a) Report No. DS2008-038, Glenn White, Senior Planner, re: Homire Subdivision Proposed Red-Lined Revision, Part of Lot 5, Concession 14 (Medonte), File 43-OM-90046. b) Report No. DS2008-039, Glenn White, Senior Planner, re: 2008 Accessibility Plan - Township of Oro-Medonte. c) Bruce Hoppe, Director of Development Services, re: Motion No. PAC080526-10, Planning Advisory Committee Meeting, May 26, 2008, Source Water Protection Committee [deferred from June 11, 2008 meeting]. 12. EMERGENCY SERVICES: a) Report No. FD2008-06, Scott Cowden, Director of Fire and Emergency Services, re: Report on Activities, April, 2008. b) Report No. FD2008-09, Scott Cowden, Director of Fire and Emergency Services, re: Report on Responses to Hazardous Materials in Simcoe County. 2 c} Scott Cowden, Director of Fire and Emergency Services re: Shanty Bay Public School Traffic and Student Volume Survey, Ridge Road [to be distributed at the meeting] [from June 11th, 2008 meeting]. 13. RECREATION AND COMMUNITY SERVICES: a) Report Na. RC2008-18, Shawn Binns, Manager of Recreation and Community Services, re: Hawkestone Canada Day Parade. 14. IN-CAMERA: a} Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Compensation and Performance Management) [from June 4th, meeting]. b) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire). c) Tamara Obee, Human Resources Officer, re: Personnel Matter (Staffing Update). d} Tamara Obee, Human Resources Officer, re: Personnel Matter (Custodian). e) Tamara Obee, Human Resources Officer, re: Personnel Matter (Building Division). f) Paul Gravelle, Director of Finance/Treasurer/Deputy Chief Administrative Officer, re: legal Matter (Plan 875 Block B). g) Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Road Allowance between 2553 and 2599 Lakeshore Road East, Stonehedge Holdings}. h) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Unopened Section of Bay Street). i) Daug Irwin, Director of Corporate Services/clerk, re: Personal Matter (Recreation Technical Support Group). 15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 16. ANNOUNCEMENTS 17. ADJOURNMENT **** Note: '~'~** if necessary the meeting will be recessed at 1:00 p.m. to allow for the lan Thomson Dedication Ceremony at 2:00 p.m. at Srewis Park and will reconvene between 3:30 and 4:00 p.m. 3 {~ u ,,,~ '` _ . '~ ~; ~.~a ~~~~~~~ 4 .~ r, .. ~- - ~ ~ ,, ~ ~ '' - . - ~ ~~ ;~ ~, , ~ ^~UB r r , ,, ,~ ,, . ,.. ~-.. ~._ ~, u _ _ _ __. r. ~ 1 ,. _ a , . -, r ~. ~. / , ~ ~z _ ~ _, -i ~/ ~ .,. _~ ,. ~ %, ~ ~ , r ~,/~ y F a~ A ,. i~ t r y~ •. v~} ~.. ,fir ~ - _ ~ ~ '.~ ~~ -a/%C._! ~- "" ,. _ _ -'~ ./` /'te'e: /'- .. ~,. _. ~ ... ,r / ` ~~i ~ ~• __ y+P ~, ~ ~ , i " r' r . _. ~ .. :.. , P s ~ ~- • ~ ~_ ~; ~ ~ - g, / -' ~. .~ ,t,~r. r' ,;~'.~ ~ ,.~ ,rte.. ~ :. .~ _ ~ _ - ,, ~ _~ _ ,~ - ," .~ '', ., ~ ~~ /~ ~, .. - _ . d ., , / / G K , ,v , y'" ~,r. ~- , . ~,. ! . ' ~, .. ,.d.- ,r ;. ~ ~' „ . a ,,.' r / -' i - ~ ~ . ~/ _. _ s ,-~" ..., -~ ,~ .. - ~ _. 4 ..- _, , ~ m „~ . ~, ~ - ~ ~, /~ s'° ,. r ., r ._ .~ '~ ~ - ,' Jam. ~C/.f/,. _ _ _ ~. ~. , c i i~ _ P r ,< ~ _, 4 r i,r°l r P ~: ~µ y ~. ~ i,~.. ,-Y~/ .. ; , ~-~- f ./~ ..~ ~ yy ~. ~ p ;J' i -L ° w ' /' ~~. ~ r ~~ ~~ s .- _;r f s .~ {' ' j ,.° .^'~ f r . , .- r j,,.,. .. ... r l ~ ~ ! a ~ ., ~ .... .. - f , y ~. fd' r ;. -~ i. _ ~- ' ~ ~ < d c_ ..ma'r` ~_-,~' ~ .. , ~--~ t ~ ,-~ . ,~ r ~ , ~ ,` ~ , ~ ~-~ ~ ~ l~~ ,,.,.~ ~ - -~ z_ ~:~ ~ ~ ~ ~ . Y , ~ . t : ~~, -; 1,r'~`_ L ,~ r-c: is , /r . >_ ,;,; ~~ . ~, w ~1 r } f ~ f~ `~, ", y ~~~-mil'' ~~> r ~ k r~ ~~~ ~`.~=' ,.~.~-µ _ ~ A Y e ~ i . f,~_~_~~I I s ,. BAI ;RIB F'UE 3t_.IC L.ILiRAI~Y MINUTES BOARD MEETING #08-04 THURSDAY APRIL 24, 2008 AT 7:30PM CONSUMERS GAS BOARD ROAM PRESENT: S. I~astner (Chair}, V. DeCecco, M. Meads, L. Strachan, C. Virgo (Vice-Chair}, R. Duhamel, A. Prince, A. Davis (Director}, T. Latimer (Recorder}, L. McClean (arrived at 8: lOpm) ABSENT: M. Stong 1. Call to Order The meeting was called to order at 7:32pm 2. Confirmation of A eg_nda The agenda was confirmed with the addition of Item 2.1 "Introduction of Campaign Coaches", Item 9.I "Committees to work with Campaign Coaches" and Item 9.2 "Library Programmes". 2.1 Introduction of Campaign Coaches Campaign Coaches were introduced and they will report to the boardlattend board meetings on an as needed basis as set out at item #12 in their contract. 3. Conflict of Interest None declared 4. Minutes of Meeting 4.1 Minutes of Board Meeting #08-04 dated Thursday March 27, 20Q8 #08-23 1tiIEADS - DECECCO THAT the Minutes of Board Meeting #08-03 dated Thursday March 21, 2008 be adopted. CARRIED 5. Business Arising The Finals for Battle of the Baoks takes~place May 2"d in Council Chambers. Board members encouraged to stop in if they can. Volunteer recognition takes place May 30 -Board members were encourages to attend. 6. Report of the Chair Ann A was presented with the Legends & Legacy award, Sarah also attended the dinner. 7. Co [f l I mttee Reports 7.1 Financial Statements for January 2008 February 2008 and March 2008 #08-24 VIRGO - DECECCO TH~.T the expenses listed on the Financial statements January 2008, February 2008 and March 2008 be approved. CARRIED 7.2 Planning Report Campaign Coaches were hired and the contract has been signed. 8. Director of Librar~Services Report for March 2008 Highlights of the report were discussed. Challenges ie capacity, program overloads etc. were also discussed. 9. Other Business 9.1 Committees to work with Campaign Coaches Two committees: Communications and Leadership, need to be formed to work along with Campaign Coaches. It was decided that Communications Committee would consist of: M. Meads, L. Strachan, and L. McClean. Leadership Committee will consist of C. Virgo, A, Prince, R. Duhamei. Ann Andrusyszyn and Chris VanderKruys can set the time frame when the committees can proceed. 9.2 Library Programmes Discussion how criticism with library programmes is addressed. Criticism regarding library programmes should be brought to the board and not directly to staff members. Al will forward any comments to staff if needed. 10. Committee Meeting Dates At the Call of the Chair 11. Date of Next Board Meeting Thursday May 29, 2008 at 7:30pm in the Consumers Gas Board Room 12. Adjournment A motion to,~adjourn the r~neeting at 8:18pm was made by R. Duhamel ~ w ,; ~. _.__ . __ , •.•n ~~~ ~~~ nR'S~' r ~ D DIRECTOR'S REPORT May 29C~' 2008 for April, 2008 I PERSOi~tEL 1. April 4`~', the Director attended a meeting of the CEOs of Large Urban Public Libraries (CELPLO) to discuss changes to the electronic database subscription consortium and the progress toward devolving CELPLO in the Federation of Ontario Public Libraries (FOPL). 2. Saturday, April Sth, the Director participated in Rotary's Spring Tonic event at the Tiffin Centre by serving pancakes to families attending the event. 3. Sunday, April 6`~', the Director helped judge the "For the Kids by the Kids" school choir finals at the Kozlov Centre. 4. April 8`h, the Director participated in FOPL's Advocacy Task Force teleconference meeting. 5. April 18~', Anne attended the British Columbia Library Association's conference in Vancouver to make a presentation on "Serving Library Patrons with Developmental Disabilities." 6. Shonna Froebel, Manager, Adult Information Services, completed another continuing education course on Financial Management far Information Services towards her certificate. 7. Apri17`h, Georgian College Field Placement Student, Lisa Tatesau, joined the Library. Lisa helped with the Battle of Books program and assisted in the preparation of Readopoly summer reading lists. $. Kym Mc4uat, Children's and Youth Services, has been accepted into the online Master of Library Science program at the University of San Jose. 9. After a 2 month extended sick leave, Lesley Worden-Huffman has returned to work in Circulation Services, 10. Mary Colvin, Catherine Truax and Carol Prescott of Circulation Services are currently enrolled in a 6 week online course, "Supervisory Skills for Library Staff 'through the Ontario Library Association's Education Institute. II INFORMATION SERVICES Adult Services 1. April 3~d, Information Services staff attended a presentation by the Dewey Divas, 2. April 23rd, Alison Brumweil travelled to Orangeville Public Library to attend a Southern Ontario Library South (SOLS) workshop focusing on collection development and management. 3. April 10`h, Business Librarian, Anne Dorsey, provided a presentation on business resources for the SOLS Fundraising Interest Group. 4. Multilingual Services Librarian, Patricia Roebuck, consulted with a number of libraries, librarians and vendors supplying multilingual materials before creating 13 selection profiles for an automatic release plan to meet some of the Library's multilingual information needs. Multilingual books and DVDS will be received in 7 different languages: Chinese, Korean, Polish, Russian, Spanish, Urdu and Vietnamese. A core collection of German DVDS was ordered too. Patricia also met with Edith Reyes, the community member offering the Spanish storytimes in partnership with the Library. Edith agreed to help Patricia create a Spanish language profile for adult automatic release materials. Mare volunteers reflecting our community need to be recruited to assist the Library with its multilingual collection. 5. April 18th, Patricia attended the Annual General Meeting of the Southern Ontario Multilingual Pool (SOMP) to address many technical issues associated with multilingual collections. 6. Robyn Zuck, Electronic Resources Librarian, arranged for a preview of the Dun and Bradstreet database, Million Dollar Database," on the Internet. 7. Robyn also wrote to the vendor now responsible for the Newscan.com database that includes access to local Barrie newspapers. Robyn expressed the Library's view that subscription rates are far out line with other similar databases. The Library cannot justify renewing their subscription at current rates. 8. Robyn added the Encyclopedic Decouverte, the French version of Warldbook Kids, to our webpage with the assistance of Laurie Wright. 9. Lynn Hougham added 160 donated titles to the collection in April. 10. Elizabeth Bufton provided articles on "Canada Reads" and "Evergreen Awards" for the Library's upcoming newsletter. 11. Janet Graham created a display on "Gardens and GardeningC~Your Library" featuring both fiction and non fiction. Janet also created a new Water Features bibliography. 12. Mary McAlpine wrote the summer "Reading Ideas" column for the newsletter as well as an article on the "Laugh Out Loud" adult reading program. Mary also completed a 5 page list of "Laugh Out Loud" reading suggestions. 13. Robyn Zuck received a reference question from a patron who was asked to teach a course an public health, abuse, drugs etc. This person did not have any idea where to start. Robyn showed the patron our online databases with the result that the patron's "nightmare" turned out "OK after all." 14. Anne Dorsey continues to provide her 30 minutes ar mare business reference service which resulted, in April, in helping a patron start a tree service business, another created a business plan for a historical museum, two home store front craft businesses in Barrie, a senior's support service and an art gallery in Ora-Medonte among other research efforts for small businesses and business support groups. 15. In April, Anne mounted a display in the lobby "Women and Business@Your Library and a display for the Reader's Advisory shelf "Careers @Your Library. Elizabeth Bufton did an excellent job preparing the signage. 16. Alison Brumwell conducted a tour and orientation for the Jab Finding Club from Northern Lights April 9th. 17. Cindy Madden provided a Health and Wellness column far the Library's spring newsletter featuring "Real Life Medical Mysteries." G~indy also submitted "Healthy EatingC Your Library" for the Barrie Community Health Centre "Healthwise" newsletter focusing on cookbooks geared to special health concerns. 18. Cindy Madden mounted a "National Poetry. Month" display in April at the Library. 19. April 29th, Elizabeth Bufton and Janet Graham provided a Sudoku workshop at the Waterford Retirement home and Elizabeth provided a Visiting Library Service for 2 patrons. 20. Janet and Elizabeth also provided material far 9 Nursing/Retirement Homes in April. 21. Mary McAlpine prepared 3 shipments of books for nursing homes. 22. Janet Graham submitted Library pragrams and the monthly book review for the Focus S0+ Newspaper. 23. Patricia Roebuck submitted bilingual articles on Readopoly and Encyelopedie Decouverte far the summer newsletter. 24. Anne Dorsey attended the Chamber Business Networking Breakfast Apri13"~ to listen to Sharon Rice from Beauty FX. 2S. Apri17`~, Anne attended the Oro-Medante Chamber of Commerce (OMCC) Awards dinner with Barrie Public Library Board member, Melissa Meads. The Library has since joined the OMCC in keeping with the Library's longstanding membership contract agreement with Oro-Medonte. 26. Anne, with Anne Andrusyszyn, attended the semi-annual Greater Barrie Chamber of Commerce trade show April 16`h with a booth showcasing the Library's business services. 27. Anne attended the Women in Networking Going Strang (WINGS} breakfast Apri130th 28. Anne attended the Greater Barrie Chamber of Commerce Networking at Noon luncheon Apri130`I' to listen to guest speaker, Barrie Chief of Police, Wayne Frechette. 29. Anne also submitted several articles far the next newsletter on "Women in Business@Your Library. Anne also acknowledged and thanked Rob Newman for presenting the "Filing Your Taxes Online" program using the QuickTax software provided by Grand and Tay. 30. Sharma Froebel was one of two presenters for an audiocanference on the Evergreen Book Awards. Shonna is a member of the Evergreen Book committee. 31. Robyn Zuck, Electronic Resources Librarian, arranged to celebrate the Library's first year anniversary of "Libraries on the Go" audiobook service by arranging an information promotion of service at the new GO station in Barrie. The event was successful and Robyn followed the event with a special celebration day for audiabooks at the Library. Reference and Circulation Staff ware buttons, sandwich boards and handed out business cards. 32. April 1S`h, Sylvia Mueller made a presentation to the St. Peter's Secondary School Parent Council. Sylvia is the Community Representative for the Council. 33. 30 Adult Information Services pragrams were delivered to 217 people in April. Programs included computer databases, Internet, e-mail tours, book clubs, gardening workshops as well as business and community outreach events. Robyn Zuck, with Alison Brumwell's assistance, prepared and presented a special Money Online program. Children. and Youth Services 1. Vicki Nichols attended a workshop with Dr. Jean Clinton, a child psychiatrist, addressing brain development in young children. The workshop reaffirms the way in which the Library delivers its "Early Years" program with both child and parent participation. 2. April 18`h, Brenda Jarvis, Kym McOuat and Jane Salmon travelled to Woodstock Public Library to present a puppet workshop to library staff from the surrounding area. This was at the invitation of Southern Ontario Library Service (SOLS}. 3. Jane Salmon, Manager Children's and Youth Services, as a member of the Ontario Library Association's (OLA) Children's and Youth Services Committee, participated in their April 2Sa' teleconference meeting. 4. 24 Storytime Kits were circulated in April. 5. Ruby Meijers created a poetry book display this month in support of poetry rnanth and the Schaal "Poetry in the Round" program. Ruby also created a display of books, DVDs, and CDs related to "Earth Day" and conservation. Ruby's final display highlighted the Battle of the Books list. 6. Cindy Pomeroy-White met with Orillia Public Library to discuss ideas far Orillia's first attempt at holding a "Survivor" program similar to the one in Barrie, 7. Cindy Pomeroy-White continues to prepare far the city-wide National Youth Week celebrations. Cindy has approached a number of Barrie businesses for sponsorships, contributions and media coverage. Pizza Challenge with take place May lst and Guitar Hero May 4th. Cindy's efforts will ensure that the Library is seen as playing a significant role in the City's celebration. 8. Vicki Nicholls has been contacted by Cookstown Branch Library of lnnisfil Public Library for information about Barrie Public Library's "Every Child Ready to Read" program. 9. All staff assisted with the Battle of Books program from April 28th to 30th. 20 teams competed in 4semi-battles. Details of the final Grand Battle will be included in the May report. 10. Kym McOuat provided a Girl Guides tour April 1St 11. Debra Smith sent out copies of the Library's Spring Newsletter to all high school librarians with contact information for Library programs. 12. April 8`h, 9th and 10`h grade 8 classes from Holly Meadows Elementary School visited the Library to do research. 13. Apri191th, Jane Salmon visited St. Monica's Battle of the Books team to play bingo and talk about the upcoming battles. 14. Vicki Nicholls led a database tour far grade 8 students from Prince of Wales Public School April 11th and an April 15th delivered an overview to grade 7 students from that Schaal on how to search the Library's catalogue and databases. 15. April 18th, Debra prepared two articles far the "Extreme Reading" section of the summer issue of the Library's newsletter. 16. Ruby Meijers delivered 8 Zehrs "Library on the Loose" storytimes. People had to be turned away from some sessions and many comments were received asking why the program was ending and not recommencing until Juiy. The Library does not have the capacity to continue with this program over the summer and still provide its regular summer programs. A branch library in South Barrie with its own summer programs would address this need. 17. In April, 34 programs were delivered with 2,064 people attending. 18. The Teen Creative Arts Contest finished Apri14`h. The Barrie Writer's Club judged the writing, Lady Yates, Graphic novelist, judged the artwork and Lucy Purdy, photographer, judged the photography. Creative Arts Expo was held Apri125th and pictures of the winners sent to local papers. Thanks to Tim;~ortons (Hayfield) and Qwen Signcraft. 19. New Young Adult banners have been hung in the YA area with special banners far Teen Read Week, Teen Summer Reading and far Readopoly. 20. Cindy Pomeroy-White and Anne Dorsey led the Teen Entrepreneur Workshop. 21. Julie Ross and Vicki Nicholls trained 4 more teens for "Reading Buddies" in April. 22. Brenda Jarvis, Kym McOuat and Vicki Nicholls have been involved in providing database workshops for special students and homeschooled children in April. 23. Debra Smith created a display of the titles chosen by the teens for the "Teen Picks" contest. 24. Vicki Nicholls provided Bedtime Tales for 15 participants April 16~'. On April 23Fd, the Simcae Muskoka Health Unit attended Baby Goose to talk to participants about vaccines and to answer questions. 25. Cindy Pomeroy-White with the assistance of Debra Smith hosted Teen Creative Expo Night April 25`h III CIRCULATION SERVICES 1. Circulation staff continues to assist Information Services with the delivery of library programs and workshops. In April Barbara Hardy, Lil1i Papais, Tammy Maguire, Katherine Cay and Elizabeth Thompson assisted with various Internet workshops. 2. Katherine Coy submitted two articles on "Haw to Suspend holds" and "Advanced Searching Tips for DVDs" for the summer and fall newsletters as part of Circulation Services regular column, "Managing Your Account." 3. Joanne Cowper, Manager, Circulation Services, attended the spring meeting of the Ontario Users Horizon Dynix Users Group (OHDUG). Joanne is a member of the planning committee far the meetings and responsible for locating appropriate venues for the meetings. 4. As a member of the Federation of Ontario Public Libraries (FOPL) Marketing Task Force, Joanne participated in two conference calls in April and attended an all-day planning session to determine marketing directions for FOPL with the Association Municipalities of Ontario (AMO). IV TECHNICAL SERVICES 1. Dunja Conroy, Manager, Technical Service, attended a webinar on the future direction of Technical Services. 2. Freida Lund attended a bibliographic webinar an Resource Description and Access which will supersede current Anglo American Cataloguing Rules Two (AACR2) standards. 3. Laurie Wright continues to work with Information Services to update the Kids Zane and Teen portions of the Library Website. Laurie is also working to update the Library's Dragon Boat Festival site. 4. Laurie is also working with the Library's Technology Team to investigate the use of wireless technology in the Library. 5. Dunja is completing her testing of the new Horizon. release 7.4.1 on our test database and will schedule an upgrade after coordinating with other managers. 6. Dunja is also assisting to look at how the Library orders and receives processed books from alternative suppliers as well as Radio Frequency Identification (RFID). 7. Dunja is also working with EBSCO to establish a link from their databases to the holdings of the Barrie Public Library. V COMMUNITY DEVELOPMENT 1. 30 teams are registered for the Dragon Boat Festival. Planning and preparation is proceeding on schedule. 2. The Barrie Huronia Rotary Club will not be able to operate the beer tent this year and Chris Vanderkruys is pursuing another option. 3. Ann Andrusyszyn has arranged for Rogers TV to provide approximately $18;250 of "in- kind" support for the festival this year. 4. Ann attended the monthly Executive meeting of the Planned Giving Counsel of Simcoe County this month and attended an educational session of the Counsel. 5. Ann presented a United Way Training Consulting Institute evening workshop on Planning and Evaluation targeting Board members. Ann also attended the United Way of Greater Simcoe County volunteer recognition night as a member of the United Way Training Consulting Services (TCS) team. 6. Ann attended the "Legends and Legacies" night and was recognized with an award from this businesswoman's group for leaving a legacy to the community. On behalf of the Library, Thanks Ann. We are proud to have someone like you on staff. 7. Ann met with Mr. Bob of the Business Networking International (BNI) Barrie Chapter to discuss the Library's becoming the charitable partner for their kick-off event. 8. The Barrie Folk Festival held another Unplugged Saturday Night April 12`h with more than 45 people attending. Planning continues for a joint annual gala event with Folk Society. 9. Two monthly columns were provided for the Barrie Life and Times and media releases sent to promote various Library events and programs. 10. As part of a stewardship initiative, the Development Office is working on arrangements to move the donor wall from its current location to a more visible space in the Library. Thank you letters have been sent to all recent donors and a strategy is being considered for those listed on the current donor wall in preparation for the Library's Capital Campaign. 11. Ann, Chris and Anne Dorsey attended an Ontario Public Library Fundraising Interest Group (OPLfrig) meeting in April to share and learn from various libraries. Ann Dorsey made a presentation on analytical studies of target markets for direct mailing and advertising. 12. Barrie Public Library continued to offer Association of Fundraising Professional Webconferences to other area fundraising by hosting 2 sessions in April, "Demystifying Online Marketing for Nonprofits" and "Creating Your Policies and Procedures Manual." Thanks to Julie Rass for hosting the sessions while Ann and Chris were not available. 13. Ann attended the Georgian College Advisory Committee meeting for "Fundraising and Resource Development" postgraduate program and agreed to sit on the sub-committee to organize a one day fundraising conference and 10 year program reunion to be held in October. 14. Chris attended a two day training course on the Library's fundraising software, Raisers Edge. ~ 15. Chris represented the Library at the Annual General Meeting of Tourism Barrie. VI 'VOLUNTEER PRQGRAiVI 1. April I~`, Julie Ross, Manager, Volunteer Resources, initiated a new form of recognition for volunteers. Each volunteer may have coffee, tea or hot chocolate from the Cafe. While a modest form of recognition, it has been well received by the volunteers. 2. As Secretary for the Barrie Association of Volunteer Administrators (BAVA), Julie modified their bursary application procedure this year and participated on the BAVA Bursary Committee covering the registration fees far members to attend the conference of Profession Administrators of Volunteer Resources -Ontario (PAVR-O) when their organizations cannot afford registration and travel. 3. April 27`~ to May 3rd, National Volunteer Week, a flag saying "Thank You to Volunteers" was displayed in the Library. A proclamation from the Mayor and the City of Barrie declaring National Volunteer Week was displayed in the foyer of the Library. The Library also had a story about a volunteer page appear in the Barrie Advance along with an article called "Volunteers -Heroes of the Community." Julie participated in an interview for the article and the Library has received positive comments from many people reading the article. The paper specifically mentions students volunteering in the library and lists the library, particularly Information Barrie, as a place to get more information about volunteer opportunities in the community. 4. Invitations were sent in April for the Library's volunteer recognition event planned for May 30`h 5. Two former Library volunteers have returned to volunteer again at the Library. One after a career of several years and another in preparation for attending a Library Technician program in September. 6. In April, two new volunteers started at the Cafe, five new volunteers started shelving and four were hired far "Reading Buddies" positions. 7. Julie attended two days of Raisers Edge training Apri129a` and 30`h in preparation for her new responsibilities with the Development Office. 8. Julie also hosted the two bimonthly fundraisers webconference at the Library while Ann and Chris were unavailable. 9. Julie also prepared two boxes of surplus books from the Boutique as a donation for an Ethiopian library Rotary Ciub of Barrie project. VIII BUILBING 1. Library still awaiting final management letter from auditor. 2. Discussions proceeding with City to move (and paint) donor wall as well as Volunteer Office. PREPARED BY A. Davis DATE May 29"', 2008 LIBRARY USAGE FOR THE MONTH OF: APRIL 2008 SAMEMTH CURR PREY CURR PREY YR MTN %+!- YTD YTD %+l- 1 CIRCULATION Adult 71,847 73,100 1.74°l0 290,892 293,779 0.99°l0 Children 52,379 49,513 -5.47% 212,437 201,802 -5.01% TOTAL CIRCULATION 124,226 122,613 -1.30% 503,329 495,581 -1.54% 2 WOLDS PLACED 10,485 11,634 10.96°l0 43,272 45,933 6.15°l0 3 INTERLIBRARY LOAN Borrowed 174 261 50.00% 726 923 27.13% Lent 178 214 20.22% 794 712 -10.33°!0 4 MEMBERSHIP New members 497 515 3.62°l0 2,383 2,213 -7.13°!0 Active Members 67,579 61,979 -8.29% 67,579 61,979 -8.29% In Person Visits 59,846 67,327 12.50% 252,264 264,657 4.91% 5 INFORMATION REQUESTS a) Main Floor Information 2,780 2,952 6.19°l0 11,669 12,722 9.02% b} Second Flaar Information 1,090 1,201 10.18°l0 4,948 5,280 6.71% TOTAL INFORMATION REQUESTS 3,$70 4,153 7.31% 16,617 1$,002 8.33% 6 ON-LINE DATA BASE SEARCHES 2,334 7,926 239.59°l0 13,410 26,936 100.87% 7 COMMUNITY INFORMATION a) Database records created 2 20 900.00°l0 50 47 -6.00% b} Database records updated 149 203 36.24% 1,050 694 -33.90% a) Events records created 171 181 5.85°to 556 588 5.76% b} Events records updated 156 79 -49.36% 781 235 -69.91 8 COMMUNITY SERVIGES Programs & Tours a) Adult 24 30 25.00% 75 94 25.33% b) Children/Young Adult 65 66 1.54°l0 250 244 -2.40% TOTAL PROGRAMS 89 96 7.87°10 325 338 4.00% Attendance a} Adult 234 217 -7.26°/a 575 1,053 83.13% b} ChildrenlYoung Adult 1,447 1,616 11.68°l0 6,148 6,386 3.87% TOTAL ATTENDANCE 1,681 1,833 9.04% 6,723 7,439 10.65% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 99,122 152,185 53.53°l0 399,880 3$9,689 -2.55°l0 10 COMPUTER RESERVATIONS 5,302 5,709 7.6$% 21,505 22,196 3.21% i~11 NEW ITEMS a} Adult 1,314 1640 24.81 % 5,715 5,923 3.64% b} Children/Young Adult 866 1077 24.36% 4,432 3,399 -23.31°!0 Collection size 234,576 241,595 3.16% 234,576 241,995 3.16°l0 12 VOLUNTEER HOURS 610.50 688 12.69% 2,650 2,809 6.00% 13 ROOM BOOKINGS 153 206 34.64% 604 691 14.40% ONTARIO'S LAKE COUNTRY BOARD OF DIRECTORS MEETING Minutes of the meeting of the Board of Directors held at the Orillia CDC, on Wednesday, May 14, 2008 at 4:33 pm. PRESENT: Bruce Chappell, Carol Benedetti, Greg Heffering, Liz Summerfield, Roger Selman, Mayor Bill Duffy, Frank Coyle, Kathryn Stephenson, Mayor Harry Hughes and Craig Metcalf. ABSENT. Andrei Kun, Andy Ott, Dan Shilling, Donna Hewitt, Roy Menagh, Steve Sanderson, Tara Woodward, Shawn Binns, Scott Elliott and Riek Dory. 1. ADDITIONS TO THE AGENDA • Update outstanding account under Financials. 2. APPROVAL OF MINUTES ~ It was moved by Roger Selman and seconded by Frank Coyle, "THAT the minutes of the Board meeting held on Wednesday, April 16, 2008 be approved as circulated." CARRIED 3. BUSINESS ARISING FROM THE MINUTES • None. 4. FINANCIAL REPORTS • Profit and Loss - Expenses/Distribution due to outstanding credit with Huronia Tourism Association. • Aging Summary - 2007 membership invoices generated in October 2007 have been reversed out of the accounting system in preparation of the annual audit. • Outstanding account o No response received from letter sent in April 08. o Discussion regarding potential options further correspondence, mediation, small claims court or collections. • Discussion regarding submitted audit proposals and candidates, - It was moved by Mayor Bill Duffy and seconded by Kathryn Stephenson, "THAT the monthly financial statements as of April 30, 2008 be approved as presented." CARRIED It was moved by Liz Stephenson and seconded by Greg Heffering, "TO forward to collections the outstanding account from the 2005f2006 golf programs." CARRIED A It was moved by Mayor Bill Duffy and seconded by Frank Coyle, "TO approve Terry Hehn & Associations to complete the 200'7 audit." CARRIED 5. COMMITTEE REPORTS Executive Committee a. Monthly Activity Report Champlain Commemorations o Great Race, meeting held on May 8 - Orillia evening event June 21 cancelled due to lack of funding. 0 3 funding applications were submitted for programs related to the anniversary of ChamplainlFrancophone Culture. o $150,000 to Canadian Heritage for locally based events to coincide with the provincial Great Race -application was unsuccessful. o $47,000 for product development and marketing of Treasl~re Hunt (geocaching) using existing trail systems between Barrie and OriIlia -now in stage 2 o $45,000 to development and implement a school education program to increase awareness of the 400~h anniversary of Champlain both within Quebec and Ontario - in stage 1. b. Financial Investment • Purchase of a $75,000 1 yr cashable GIC completed with Scotiabank. c. Policy Development • Presentation of 5 policies for approval. 2 r It was moved by Kathryn Stephenson and seconded by Roger Selman, "TO approve policies as presented." CARRIED d. Annual General Meeting Recommended by law change (s) Paragraph 22 of By-Law Not shall be amended as follows: "A quorum for the transaction of business at any meeting of member shall consist of riz +1 members present in person or represented by proxy; provided that in no case can any meeting beheld unless there are two members present in person," Nominations o Updated provided on the status of Board nominations. o Potential candidates identified include Allan Byers Equipment (Rob Byers}, Trembleys and Leatherdale Marine (John Higgins). Native of Meeting o Media notice to appear in the Orillia Packet and Times on Friday, May 16. o AGM information page and attachments available online. o Notice of meeting was forwarded to all email contacts (members, past members, municipalities, community contacts). 0 6 registrations received to date. o Suggested item under New Business -Letter from CDC . Marketing Committee a. Summer Programs • Total marketing budget X38,000. Summer program expenditures approximately ~ 16,000. • Billboard signage has been coordinated in cooperation with the Marketing Group of Canada (graphic example presented). Installation of a new billboard on property owned by Mnjikaning First Nation has been approved. • Website updates required to promote selected packages -family, golf, outdoor adventure and entertainment. Accommodation partners have been contacted to provide details for available packages. Rack cards (10,000) have been printed with 4,000 distributed by Hurania Tourism Association. • Web Marketing to include an enhanced listing for Ontario's Lake Country, banner advertising and package listings on www. ontariotrav el .net, b. Other • Enhanced listing completed for Google maps, • Reciprocal advertising submitted for Lures and TOL1rS. • Winter Fun -initial meeting with Tourism Barrie. Membership Committee Current Total Members: Members joined in April: Information packages distributed: 76 knot including funding partners) 9 32 • May S Severn business visits 25 packages distributed to businesses and 7 mailed. • May 14 Presentation to Washago Rotary Club 7 packages distributed • May 16 Business visits targeted in Coldwater up to Severn Lodge • May 23 Ramara business visits Fandraisin~ Committee • Next meeting scheduled far May 23. 6. CORRESPONDENCE • N/A 7. OTHER BUSINESS • N/A 8. NEXT MEETING • The meeting was adjourned at approximately 6:03 p.m. 4. ADJOURNMENT • Next meeting Wednesday, June 11 at 4:30pm. 4 L. R. L. (Ric) Symmes 3548 Tawn Line, RR 2, Orillia, ON, L3V 6H2 June 1, 2448 Glenna Joyce 3611 Town Line, RR 2, Orillia, ON To: Mayor and Council, Township of Oro-Medante, and Mayor and Council, Severn Township From: Residents an the (Ora-MedontelSevern} Town Line between Highway #12 and Warminster Sideroad (the S4 km zone) Subjects Request for temporary stop signs on the Town Line at Warminster Sideroad Greetings, On the Town Line between Highway 12 at Prices Corners and the Warminster Sideroad, there are pedestrians, residences with hidden driveways, hills with. limited sight lines and a single lane bridge over the North River. For good reason., this section is designated S4 kmlhr. When the Town line was paved to Upper Big Chute Road, the Town Line became a through route anal we have experienced a significant number of speeders and speeding incidents. Most recently, there has been a dramatic increase in traffic and speeders as a result of the extensive delays due to construction on Highway 12. In particular, there have been numerous occasions where impatient drivers travelling at 84 km or more pass other drivers who respect the 54 km residential zone. This has become a hazard for those entering from Warminster, as we have become the "Highway 12 By-Pass", and we are petitioning Councils for same interim relief We have contacted the OPP, and they will try to increase enforcement within their limited capacity. We know that we are not the only community with a speeding problem and we appreciate their support. However, we need something more than. occasional enforcement. At least some of the speeders on the Town Line come from the 84 km zone to the west. A stop sign at the Warminster Sideroad would eliminate the high speed traffic at that point and would make it safer for Warminster traffic wishing to turn or cross through the intersection, Southbound drivers on the Town Line may not notice the S4 km signage at the Warminster Sideroad, and a "Stop" on the Town Line at the Warminster Sideroad would give through drivers (particularly those who normally take Highway 12} a chance to recognize the change from rural to residential area and the change in required speed. For northbound travelers on the Town Line, the upcoming stop would reduce the incentive to pass at high speeds through the SO km zone, and provide greater safety for Warminster Road traffic. We believe that temporary stop signs at the Warminster Sideroad would improve safety and give us some timely relieffrom speeders on the Town Line and therefore respectfully ask the assistance of both the Oro-Medonte and Severn Township Councils. Glenna Joyce " ~ ' `-~` Severn, '14S 326 0862 I'ti~t~s~n ai, rlia i u~~iac~sf~, n1 `+c°~cr~a xntl +[)r~u ~114~t1+rr~~4~ 1Zc~;;4c~~i~r~~~ tlrii'9~t ~s3~.,i ,~a '~ ~ ~;;i~~~,i~ +)It t)ic 1~~~~t~ I,i~34 t ~'~C ~,ti~~~'rt1i1 dill 1111?~C1lICllt~lilu!i i!( ~c'~TtOll~~:u~1 ~iCl)i ,~~~li`- ~;~ (~Ic „~qt! ~ rlt~ ;~; ~~ i1I'!l~U;til~'i ~11i~1'I~)~ilf t~111~I11L itiil~(tUC(IUI1 t)11 ~ ~I~_'fl1~a~ i,~ ;1(1[.1 ;JI:'. id1C (,t)illlr';!~~ a l i.i, ~~~dt,u(r ~ua~i `~c~.c°n~ ;~> ~i~%~ar~~~,,_ 'i~r; ir,~.-<i~ur~~ ~i~ ~,~~~I, ,tti c~nir,ui~~~i ~ii1u~`ti~i~i~°1i h ~i~. ~~~j! ~att6f~'= t'l4'~i(~l't!('i ~t1~l~t~C1~ ~,i~[f~: i F6 i-14': ~ i ~~4'S tij i'~ii d i{4~~i4i4~r~ct~ ~_ b ; , ...~~.t€,~z i i4i41rt~,w ~ fllzss,di{tt s~s3~~a ~~~; ~~iyw~ e~~~~r~a ~.4dYx4'` ~~4-~,i~~c~~;~ ~ ~4~~t~-r.~,, r d.,~ (~`'~ Petition to tie Councils of Severn snd Oro-Mednnte Re~,ardiag tratfc and pedestrian safety on the Town Line Uwe support the implementation of i`tem~-rary Stop signs" on the Town Line at Warminster Sideroad during construction on Highway 12 and urge the councils oC Oro- Medonte and ~~ ~ ~ r, ~ to approve this ,>>t~~i~.,r~ as well as enhanced enforcement by the OPP. Name Residence Address Township f ~~~~ ~~ Name: Residence Address Township 3s4Q, ~ ~..~ ______ _._. ..___. Petitiur- s-; ~hc~ { ~y~lucil ,,t ~+~~~ ~~fi't- .~-~i~ Oru~•Medaate -,.~ ~"l~.~y~~ ~t~~;at~di--~; try-f~fir anti ~~c~I~~slrian 1af~~t~~ un tht TOwit Lute Uwe support the implementation of "temparary 5tap signs" on the Town Line at Warminster Sideroad during construction an Highway 12 and urge the councils of Ora- Nledonte and Severn to approve this measure as well as enhanced enforcement by the 4PP. Name; ,vC~ ~+~•/NGr ~- <~.~ :- 'Dame: ~~~~ Name. Residence Address ,~ _. ~' i, ',.a s't ~it~4trl< --a.•E~ 3.tJtlrt~s oQ--;11-, a, ~~ t~i~~,ii~~~t~r.~ ~~~dreas ~~ .. `~ -~ Name: ~ ~ R ~ c:,._...... J ~. Township '~ -~ ~`~C~z-1~..,. TOwnahlp ~~- Township CC~~v r' ~- ~~ Name• Resideaee Address ,rc o , r~.,,~.e c~~ .3 `-f ~-fC~ ~~~4t..J~'~"t a~- /mot, ct Name: Residence Address Township Towns-h-}i~.p ~~ Residence Address Township ~ ~ ~ ~ ~ ~~ ~` ~'--+- t , Name: ~~~1L~r~ 1l~~-~l~t`~dir,,ry~1 Name a ~~~~ ~ Residences Address f{~~~' t r ~1'.~ a. i ~..a~.. ~. __.. ~,,.~..~M .,u,__.._ . ,.... ... ~... __ . Residence Address , _. Township .~ t t -.~'.~ ~' ~~~~~~ Township rTamr RmGd~ice hddrr~ ,r Taw®s6p _ ~~ ~~~ ~~ ~~ TOVil11lSHIP C}F ORO-MEDt~NTE REPORT Report No. TR 2008-16 To: Committee of the Whole Prepared By: Janice MacDonald Meeting Date: June 18, 2008 Subject: Motion # Statement of Accounts - Roll #: May 2008 R.M.S. File #: RECtJMENDATION(S}: Requires Action For Information OnIy~X It is recommended that: 1. That Report No. TR 2008-16 is received. 2. The accounts for the month of May 2008 totalling $1,.174,701.35 are received. BACKGROUND: Following is the statement of accounts for the month of May. Batch No. Date Amount Che~aue Reaisters: AQ00378 AC00488 AC00489 AC00490 AC00491 May 01, 2008 May 07, 2008 May 14, 2008 May 21, 2008 May 28, 2008 316,395.85 122,065.46 169,687.14 168,694,21 181,670.23 Payroll: PR00293 PR00295 May 10, 2008 May 24, 2008 105,706.70 102,685.36 $958,512.89 $208,392.06 TREASURY June 10, 2008 Report No. 2008-16 Page 1 of 2 Credit Card Resisters: AE00106 May 21, 2008 AE00107 May 21, 2008 AE00108 May 21, 2008 AE00109 May 21, 2008 AE00110 May 21, 2008 AE00111 May 21, 2008 AE00112 May 22, 2008 AE00113 May 22, 2008 1,130.11 1,337.34 622.75 1,781.79 1,056.13 555.74 139.70 1,172.10 $ 7,796.40 Total $1,174,701.35 ATTACHMENTS: Cheque registers. CONCLUSION: That the accounts for the month of May are received. Respectfully submitted: Jarrce cDonald Senior F'.evenue Clerk C.A.O. Comments: C.A.O. Approval: ;~~ Date: ,~ . TREASURY June 10, 2008 Report No. 2008-16 Page 2 of 2 T4WtVSH/P OF C?RC}-MEL7C?NTE REPORT Report No. TR2Q08-13 To: Committee of the Whole Prepared By: Paul Gravelle Meeting Date: June 18, 20Q8 Subject: Automailer lease Motion # Rall #: R.M.S. File #: RECOMMENDATION(S): Requires ActionCX For Information Only It is recommended that: 1. Report TR2008-13 be received and adopted. 2. The provisions of the Purchasing and Tendering Procedures by-law requiring quotes to be obtained be waived. 3. The municipality enter into a 66 month lease agreement with Mailing innovations for the provision of a SECAP 4400 automailer including annual maintenance, parts and labour subject to satisfactory performance of the equipment during a trial run of the Final tax bills. 4. The appropriate by-law to authorize the lease be prepared and brought forward. BACKGROUND: The municipality presently leases an automailer and folder from Miailing Innovations at an annual cost of $8,416.08 including PST. This cost includes a maintenance agreement that includes all parts and labour and two preventative maintenance calls per year. The present lease was entered into in 2004 and has about one year remaining. This equipment is used primarily for processing of tax and water bills but is also used by the Planning and Recreation departments and the Chamber of Commerce. There have been issues with the automailer when doing high volume runs such as the tax bills. There has also been more service calls than normal, possibly due to the age of the unit. Finance June 18, 2008 Report No. TR200813 Page 1 of 3 As such, Mailing Innovations is proposing to buyout the lease on the existing PFE Minimailer 4 and replacing it with a 66 month lease for a SECAP 4400 automailer. The municipality would keep the existing MBM 206 folder outright. ANALYSIS: The new SECAP 4400 automailer offers a number of installments over our current PFE Minimailer 4. These are: - The feed hoppers hold up to 325 sheets of paper compared to the current 250. It can cascade to asecond feeder doubling the 325 of capacity. - The envelope and insert hoppers will hold 300 envelopes compared to the current 200. - The SECAP 4400 will process up to 4400 finished envelopes per hour, being a 30°!° improvement aver the current unit. - The SECAP 4400 is designed to handle larger volumes which should eliminate present issues when doing the tax bill run. - The SECAP 4400 enables up to two different short documents to be inserted. This would allow share documents such as the West M11ile Virus flyer that was mailed with the tax bills to be inserted. - Automatic envelope feeder moves envelopes into ready position resulting in less time reloading. - Power stacker ensures envelope exiting unit are properly stacked reducing unloading time. Mailing Innovations has proposed that the municipality use the SECAP 4400 automailer for its upcoming tax bill run and the lease would be conditional on its satisfactory performance during the said tax bill run and, of course, Council approval of the additional costs. Please note that Mailing Innovations handles all makes of automailers and is the only supplier of this type of equipment that we are aware of. The provisions of the Purchasing and Tendering Procedures by-law would have to be waived an the basis of sole sourcing. Please also note that servicing from mailing Innovations has been reliable and provided on a timely basis. FINANGIA~: The annual cast including the maintenance contract wau{d be $9,759.96, being an increase of $1,343.88. PO~ICIESt~EGIS<_ATION: Purchasing and Tendering Procedures by-law Finance June 18, 2008 Report No. TR200813 Page Z of 3 CONSULTATIONS: None ATTACHMENTS:. None CONCLUSION: We would therefore respectfully recommend entering into the proposed lease of the SECAP 4400 subject to the equipment performing satisfactorily during the upcoming tax bill run. Respectfully submitted: ~ ~~~ ~. Paul Gravelle Treasurer SMT Approval /Comments: ~ C.A.O. Approval 1 Comments: Finance June 18, 200$ Report No. TR200813 Page 3 of 3 TQWNSHIP OF OR©-MEDONTE REP©RT Report No. TR2008-15 To: Committee of the Whole Prepared By: Paul Gravelle Meeting Date: June 18, 2008 Subject: Renewal of Insurance Motion # Coverage Roll #: R.M.S. File #: RECOMMENDATION{SJ: Requires Action. For Information On1yQ It is recommended that: 1. Report Na. TR2008-15 be received and adapted. 2. The Township of Ora-Medonte renews its insurance coverage for the period of July 1, 2008 to July 1, 2009 with Frank Cowan & Company at the quoted premium of $213,007.08 including PST. BACKGROUND: The municipality's present insurance coverage expires an July 1St, 2008. Our present insurers, Frank Cawan Company limited, have provided the municipality with a renewal proposal. ANA<_YSIS: RII coverage and deductible levels remain constant. with our current coverage. The proposed premiums including PST are $213,007.08. 2007 premiums including PST were $219,690.80. The proposed premiums therefore represent a 3.04% decrease from the 2007 premiums. Please note that 2007 premiums were 4.50% lower than 2006 levels. Please note that the 2008 budget reflects total insurance premiums of $234,113. Rs such, the proposed premiums would result in an under expenditure of $21,106. Proposals were last requested in 2004. Quotes received from other insurers at that time were significantly higher than Cawan's. Na other insurer has contacted the municipality recently indicating a desire to provide a proposal. Finance June 18, 2008 Report No. TR2008-15 Page 1 of 2 FINANCIAL: As detailed in analysis POLICIES/LEGISLATION: None CONSULTATIONS: Kane ATTACHMENTS: None CONCLUSION: We respectfully recommend renewing our insurance coverage with Frank Cavan & Company far the period of July 1, 2008 to Ju{y 1, 2009. Respectfully submitted: :i r I _ ~ ~ P Paul Gravelle Treasurer SMT Approval I Comments: C.A.O. Approval 1 Comments Finance June 18, 2008 Report No. TR2008-15 Page 2 of 2 TQWIVSHIP OF 4-RQ-MEDC?IVTE REPORT y~ Report No. ADM 2408-016 To: Committee of the Whole Prepared By: Doug Irwin Meeting Date: June 18, 2008 Subject: By-law Enforcement Program Motion # Development Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action^X Far Information Only It is recommended that: 1. Report No. ADM 2008-016 be received and adopted. 2. That staff be authorized to proceed with the development of a software package far the Township's By-law Enforcement activities, to a maximum of $4,000.00. 3. And that the expenditure be funded from the Working Fund. BACKGROUND: In December 2007, Council authorized the firm of McCauley Nichols & Associates to undertake a review of the Building and Planning Services Department. The review examined all operational aspects of the department with an intent to streamline processes, where possible, and improve overall customer service. The review included an analysis of tracking systems and current tools being utilized in file management. The Project Report prepared by Maureen McCauley, McCauley Nichols & Associates, dated March 1, 2008, identifies that the intent behind the process review included seeking aut constraints that prevent staff from performing their jobs in the most efficient manner. The report also identified Council's expectations which included the development of tracking and monitoring systems to farm a base for measuring performance and ultimately customer satisfaction and that new procedures developed through the review project encourage staff to adopt and take ownership of projects and that staff continue to look for ways to improve service delivery and customer satisfaction. The Project Report further identified that due to other priorities, there is no dedicated focus for By-law Enforcement and that activity tends to be on a complaint driven basis. Concern was also expressed that the current reactive vs proactive nature of By-law Enforcement is not sustainable and that with limited resources there is also limited coverage, follow-up and ability to prioritize this work. CORPORATE SERVICES June 18, 2008 Report No. ADM 2008-016 Page 1 of 3 At its meeting of May 7, 2008, Council received Report No. DS 2008-025 entitled Process Review -Building and Planning Department, and adopted a number of recommendations. One of the adopted recommendations was that Council supports the establishment of a 24- month contract By-law Enforcement Officer. Council has demonstrated its desire is to move to proactive enforcement of the Township's by-laws. This is evident by the approval of a contract By-law Enforcement Officer, the implementation of the Permit Parking program at Bayview Memorial Park and the Line 9 Boat Launch, and the employment of the Seasonal By-law Enforcement Officers, who are currently enforcing both this by-law and the Township's general Parking By-law. ANALYSIS: The set fines for the Permit Parking by-law came into force in the fall of 2007, as such, this is the first season that the Seasonal By-law Enforcement Officers have been issuing tickets for non-compliance with the Permit Parking by-law. In conjunction with enforcing the Permit Parking, the Seasonal By-law Enforcement Officers are also enforcing the Township's general Parking By-law. The Permit Parking program is in effective from the Victoria Day weekend until the Labour Day weekend in each year. To date, from the start of this year's season, our Seasonal By- law Enforcement Officers have issued a total of 39 tickets, of which 35 are related to the Permit Parking program, while the remaining 4 are related to the general Parking By-law. In preparing far the Permit Parking season and the recruitment of the contract By-law Enforcement Officer, staff became aware of a number of legislated timelines that must be adhered to if the Township is to effectively enforce the aforementioned parking restrictions and ultimately realize all of the revenues from the issued tickets. In order to ensure that all required actions are taken within the legislated timelines, staff investigated the creation of a software application, that will have the capability of producing all necessary farms, bringing forward items to ensure that legislated timelines are adhered to, preparing all necessary reports and has the ability to be expanded to include the Township's other regulatory by-laws. The quote that staff received for the development of this software application is up to a maximum of $4,000.00. Until such time as the above-noted software application is in place, staff are manually tracking each ticket. This manual process is currently involving numerous departments to ensure that notices are only issued for any unpaid tickets, that any required notices are prepared within the legislated timelines and that all necessary actions are carried out as stipulated in the legislation. In order to minimize the possibility of a legislative timeline being missed, and to allow staff to work in the most cast efficient and effective manner, it is recommended that staff be authorized to proceed with the development of a software application for by-law enforcement to a maximum of $4,000.00 and that this expenditure be funded from the Working Fund. CORPORATE SERVICES June 18, 2008 Report No. ADM 2008-016 Page 2 of 3 FINANCIAL: • Maximum of $4,000.00 overrun to the 200 budget. POLIGIESlLEGISLATION: • Township By-laws • Highway Traffic Act, as amended CONSULTATIONS: • Chief Administrative Officer • Director of FinancelTreasurer/Deputy CAO • Ghief Building Official • Acting Chief By-law Enforcement Officer ATTACHMENTS: • None CONCLUSION: To ensure that the Township is meeting legislated timelines and that staff are working in the mast cost efficient and effective manner, it is recommended that Council authorizes staff to proceed with the development of a by-law enforcement software package to a maximum of $4,000.00 and that the expenditure be funded from the Working Fund. Respectfully submitted: v. .~-- . Douglas Irwin Director of ~erporate Services/Clerk C.A.O. Approval 1 Comments: 5 ~ , CORPORATE SERVICES June 18, 2008 Report No. ADM 2008-016 Page 3 of 3 -~ TOWNSHIP OF ORO-MEDONTE MEMORANDUM To: Mayor & Council cc: Robin Dunn CAO From: Jerry Ball R.M. File #: Date: May 28, 20Q8 Roll #: Subject: Private Driveway Mary Jane Sarjeant • The subdivision in Shanty Bay with the street name of Martine Crescent has a small retention pond that collects a portion of drainage water from the new Arbourwood Subdivision as well as Martine Crescent. This water flows from the retention pond under Ridge road and flows into a natural pond on property owned by Dr. Boeleau and then flows in a west to south direction to fake Simcoe. • Originally this water flowed under Ridge road into a small natural retention area on the Simpson property and then flowed to Dr. Boeleau's natural pond and then towards take Simcoe. Council of the day on a request from Mr. Simpson installed a new catch basin and culvert which directed the storm water directly into the Boeleau pond missing the Simpson property. • Upon completion of this work concerns were received from Mary Jane Sarjeant that the culvert which drains the Boeleau pond would not have the capacity to drain the storm water which would erode her private driveway and prevent ingress and egress for herself, Dr. Boeleau and the McGowan property. Subsequently a letter from the municipality was sent to Ms. Sarjeant to ensure that in the event of a washout Public Works would repair the driveway damage. • This year during the spring melt debris blocked the 12 inch culvert from Dr. Boeleau's pond which caused the pond level to rise and washed out the private driveway. Public Works replaced the culvert and repaired the driveway. During this flood Mr. McGowan experienced flooding in his basement as a result of the blocked culvert. • In April Public Works regraded the driveway from Ridge road south to Mr. McCowan's property. Ms. Sarjeant has now requested that Public Works grade the remaining portion of the driveway jointly awned by Sarjeant and Boeleau southerly to their property as well as change 2 driveway crass culverts to improve water flow. • It is the opinion of Public Works that no further work be scheduled as the culvert upgrade and driveway repairs are now complete as stated in the correspondence that was received by Ms. Sarjeant. Also Mr. McGowan is presently in the process of designing the new road from Ridge road as a condition of his severance. Once this road has been constructed and paved it will become part of the municipal raad system which will also provide access to a municipal road for Ms. Sarjeant and Dr. Boeleau. Therefore it is recommended that no further work be undertaken with respect to the private driveway that is jointly owned by Ms. Sarjeant and Mr. Boeleau. ~~ f~ -2- ^~ G T- ~" TOWNSHIP C?F t7RQ-MEDONTE REPQRT Report No. To: COMMITTEE OF THE Prepared By: PW2008-04 WHOLE Jerry Ball Meeting Date: Subject: Motion # June 18, 2008 al Fleet Vehicles i i M Roll #: p un c R.M.S. File #: RECOMMENDATION(S): Requires Action For Information OnIyCX It is recommended that: 1. Council receives this report for information. BACKGROUND: During the 2008 Budget deliberations, three (3) vehicles were itemized far replacement within all departments, these vehicles being one (1) for Fire and Emergency Services, one (1) for Building and Planning and one (1) far Public Works. The Building and Planning Department intended to dispose of two (2) regular pick-up trucks and replace with one (1) new fuel efficient car. Council suggested that the replacement vehicle for Fire and Emergency Services and the vehicle far Building and Planning be placed on hold until a complete comprehensive vehicle review for all municipal vehicles was completed. This review would determine the type (regular or green) and size of vehicles required for the various departments to achieve the most efficient fleet. Thus, staff determined that the two (2) pick-up trucks could be disposed of immediately and the replacement vehicle could be purchased when the review was completed. Upon the commencement of the Building and Planning process review, it was further determined that until all staffing issues were finalized, no vehicles should be disposed of at this time. ANALYSIS: Staff within the Building Department will utilize the existing vehicles until the construction season has ended in the fall and at such time, unneeded vehicles could then be disposed of. A new vehicle can be purchased prior to the spring construction season in 2009. __ Public Works June 18, 2008 Report No. PW2008-04 Page 1 of 2 FINANCIAL: N/A POLICIES/LEGISLATION: N!A CONSULTATIONS: Director of Building and Planning ATTACHMENTS: N!A CONCLUSION: No vehicle purchases will be made until a comprehensive fleet review is completed, which will determine the size and type of vehicles needed for each department. New vehicle replacement would be implemented in 2009 upon finalization of the Budget. The disposal of unneeded vehicles will be completed in the fall upon the completion of the construction season. Respectfully submitted: Jerry Ball Public Works Superintendent SMT Approval /Comments: C.A.O. Approval 1 Comments: f~'V Public Works June 18, 2008 Report No. PW2008-04 Page 2 of 2 ``~ , TOWNSHIP OF ORO-MEQONTE REPORT Report No. To: Prepared By: DS 2008-038 Committee of the Whole Glenn White Senior Planner Meeting Date: Subject: Motion # June 18, 2008 Homire Subdivision, proposed Part of Lot red-lined revision Roll #: , 5, Concession 14 (Medonte), File 43-OM-90046 R.M.S. File #: D12 05050 RECOMMENDATION(S): Requires Action~X Far Information Only It is recommended: 1. That Report No. DS 2008-038 be received and adopted. 2. That the red-lined revisions respecting the draft plan of subdivision 43-OM-90046 be approved. BACKGROUND: The subject lands are located south of Warminster Sideroad and east of Highway No. 12 as noted on the attached maps. The original plan of subdivision application proposed a 29 lot residential subdivision in 1992. The application has proposed different lot patterns over the years of the file. The red-line plan now contains 28 lots, an apes space block and a stormwater pond black. It is noted Council approved an extension to the draft approval for this plan of subdivision on February 27, 200$. The developer has been actively working toward the fulfillment of the 23 draft plan conditions. During the processing the file it was determined that the most resent plan of subdivision which the applicant is actively moving toward fulfilling draft plan condition was different from the original plan, such the need for the redline revisions. ANALYSIS: The applicant has requested that the Township consider ared-lined revision to reflect the plan which the applicant has been actively moving towards final approval. The redlined revisions are the result of processing and revising the plan over numerous years. The applicant has renamed Block 30 to Block 29 and has revised the frontage of this Block from 122.3 metres to 151.51 metres; rename Block 31 to Block 30 and to have Block 30 remain in the developer's ownership. Anew Block 31 has been created and is located on the south side Street "B". The cul-de-sac at the end of Street "B" has been relocated further to the west to abut the westerly property line. The number of lots is now 28 lots rather than the original 29 residential lots which required the lots to be renumbered and changes to lot frontages. The newly numbered Lots 4 to 10 are all approximately 40m rather than 37m, Lots 11 to 13 have increased to 46 from 37m, and Lots 15 to 23 have been reduced to 30m from 37m and 33m to facilitate the creation of Block 31. Lots 26 to 2$ are now oriented east-west rather than the original DEVELOPMENT SERVICES June 18, 2008 Report No. DS 2008-038 Page 1 of 2 orientation of north-south. The old Lats 1 and 2 have been revised to became Lots 1, 2 and 3. The new plan creates Blacks 32 to 37 (0.30 metre reserves and temporary turning circles) which were not identified on the original draft plan. The red-lined revisions represent the plan of subdivision which is in its final stages of approval from agencies and staff. Finally, the red- revisions also provide the opportunity of the abutting the lands to the west to be developed for residential purposed as designated in the Official Plan. A future rand. connection to the abutting lands will be accommodated by this red-lined plan of subdivision. Staff have received preliminary comment from the Ministry of Transportation that na access would be permitted from Highway No. 12 to service the abutting future residential development. The red-lined revision will facilitate the sharing of the local road and extension of servicing for the abutting lands. FINANCIAL: N/A POLICIES/~EGIS~ATION: Planning Act CONSULTATIONS: Director of Engineering and Environmental Services ATTACHMENTS: Attachment #1 -Red-lined revisions Attachment #2 -present plan of subdivision CON'C~USION: In respect of the requested red-lined revision, staff has no objection to the proposed changes. The red-lined plan reflects the version of the plan of subdivision which the applicant has been actively working towards fulfilling the conditions of draft approval. Respectfully submitted: Glenn White, MCIP, RPP Senior Planner SMT Approval /Comments: ~ C.A.O. Approval /Comments: DEVELOPMENT SERVICES June 18, 2008 Report No. DS 2008-038 Page 2 of 2 W r o ~°-, ~ ' I zW a oZ ~o ~~ za o~, ~ a~~ao: N +-vtoSr- U') O W/Z= 1 ~ ~ ~ ~ ~o si a a a ~~ \` ~ ,..,. _... ~ ~ s f " 'r€ ~~~§_ ~Jr`' J . ~~ ~ gK w ~,.r. a W l ~ o ~E~ 6177111 © .~0 dIHSHM~~ ~ _ _' ' ~i _ ('i112lfl tlNV 31N0tl3Y1 3Q ~~ _ --- _ _ _ ~SdINSNM01 N33M136 3~NV MO7IV tltlON ~ ~gg o~ - ~ e o I_ M ~ I ~B. b ~~~, C ~ Y v s K. O .. m _U ~. i ~~ ~ffiYYCC yy ~Gy uu ~ ~ RY .. _ g g q _ x • n I ~: D . _ y. _ I" Z . z y G . O ~ < ______ 1 _ _ _. ~ _ ry ~ +1 •^ ti b ~ .. ~ ~ --I- -- ~ A co ~ ' ~ ~ -~ . o ~ ~ b _._ t- - ~ p.. a ~ N V o ". O ¢ ~ r ____ y _' ~ ((> r - H o ~ < ~~ ~ L3 ~ x w ~i ;~'~ xaNr `x~ y ~ v ~- ~~ ~Si'_ __ _ 33 ~ ~ y awl €~~ €g~Esa ~ Y ~ a , w _,_._ _ a .- W ~ i ' ~ T ti ~ z e a s m O i <~ 1333llS ~`' N ~3 'o' ' = & -' _ , O ~ ~ ~ _ 1~ - ~. 1, _ _ ~~ _ .. 9t :.:. 8 ~ R ~, ~ ~ t __ ~ _ _ o --_ ~_~ ~ ~ % N4 ~ a so~~ ~ ~k -- - ..~ . -- - --- < ~~~ -- ,.. - ~. , = ~ ` o ~ . = ~ _ - y ~§ gs a .c o z U'i ~ ~ ~ o, ~a~ 4 t},,~ 1~ 1 ~ -- ~~ i I a ~ ~ ~ ~. xi ~ ~ •~ 3 `' ~ b S ~ ~„~ ~ r ~ ~.. " 1 (,0. r/_~ le 4 i5 ~~ I,YY ~.., ,r;~~,, `~ TQ(~IIIVSHIP C?F C~RfJ-MEDONTE REPQRT Report No. DS-2008-039 To: Committee of the Whole Prepared By: Glenn White Senior Planner Meeting Date: June 18, 2008 Subject: 2008 Accessibility Plan -Township of Oro- Motion # Medonte Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action~X For Information Only It is recommended that: 1. That Report DS-2008-039 be received and adopted. 2. That Schedule "A" of Report DS-2008-039 be adopted as the 2008 Accessibility Plan -Township of Oro-Medonte. 3. That Report DS-2008-039 and attached Schedule "A" {2008 Accessibility Plan - Township of Oro-Medante) be forward to Ministry of Community and Social Services. BACKGROUND: ACCESSIBILITY PLANNING In Ontario, approximately 1.5 million people or 13.5% of Ontarians have a disability. One in three Canadians either has a disability or is close to someone who does (Environics, 2004). In 2001, the Canadian population with disabilities is distributed as follows: 3% between the ages of 0 - 14; 10% between the ages of 15 - 64; and 41 aged 65 plus. By the time seniors are aged 75 or older, more than half experience at least one disability. In 2025, approximately 3 million Ontarians will have a disability, representing 20% of the population (AMCTO, Winter 2008). Characteristics of People with Disabilities Approximately 40°I° of adults with disabilities have a secondary education compared to 48% of the non-disabled population. Unemployment rate of persons with disabilities is 26% which is five times higher than the unemployment rate of people without a disability, 5%. People with a disability in Canada have an estimated annual consumer spending power of $25 billion. (AMCTO, Fall 2007) DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 1 of 1 General Types of Disabilities ' The following is a list of the general types of disabilities: - Physical -Hearing - Speech -Vision - Deaf -blind -Smell - Taste -Touch - Mental Illness -Intellectual - Learning - Other disabilities that result from other conditions, accidents, illnesses and diseases such as cancer, asthma, seizure disorders, heart attacks, strokes and more. Disabilities could develop from changes to ourselves due to aging which include eyesight, hearing, strength, balance, mobility, dexterity and memory. Many factors can contribute to person having a disability of one form or another. Barriers to Accessibility Attitudinal notions create barriers to accessibility for persons with disabilities. Inaccurate beliefs about a person's ability will lead to barriers. If someone is abrupt, insensitive, impatient and uncomfortable with people slowed by a physical, language or developmental disability, barriers to accessibility will be created. Policies, procedures and practices can create Systemic Barriers. This occurs when practices or policies restrict participation. The need to fill out a complex form to get a service from a municipality becomes a barrier because a disability prevents a person from being able to complete the farm. Communication Barriers are created when a process of providing or sending, or receiving information presents difficulties receiving information in person or by telephone. This is created by someone wha speaks too quickly or unclearly. The use of language that is not understandable because of complex words or jargon creates communication barriers. Information Barriers are created when information is not available in an accessible format such as: large print, audio video, plain language, Braille, closed captioned video or computer diskette. Inadequate or incomprehensible signage is created by the usage of font, size, colour, faded or location. Architectural Barriers are created by building design, shape and dimension of rooms' width of doorways, stairways and inaccessible bathrooms creating barriers. Physical Barriers are created when interior and exterior environments such as doors, windows furniture, hardware, recreational or playground equipment, lighting, signage, use of colour and material do nat consider the needs of persons with disabilities. Technological Barriers are presented when a technology cannot be modified to support various assistive devices used by persons with disabilities, such as visual alarms for emergency situations or TTY machines. Website may create barriers when DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 2 of 1 they do not contain colour contrast or large print options, cluttered appearance and are difficult to navigate. All of these barriers will represent considerable changes to policies and practices that municipalities must consider to provide services to persons with disabilities. Providing accessibility will present municipalities with considerable challenges to remove all barriers well beyond removing only architectural and physical barriers. Transition from the ODA to the AODA In 2001, the Ontarians with Disabilities Act, (ODA) was enacted. The purpose of the ODA is to improve opportunities for people with disabilities by identifying, removing and preventing barriers to provide full participation in life for persons with disabilities. The ODA only applies to specified public sectors. The broader public sector includes: - Provincial Government Ministries - Municipalities, Public transportation organizations, Universities, Colleges, Hospitals, School Boards. The Ontarians with Disabilities Act (ODA) requires the broader public sector organizations to develop Annual Accessibility Plans, consult with persons with disabilities to develop plans and make the plans available to the public. Municipalities with populations greater than 10,000 are required to farm an Accessibility Advisory Committee. Annual Accessibility Plans identify action used in the past year and future plans to identify, remove and prevent barriers confronting people with disabilities. The Accessibility for Ontarians with Disabilities Act, 2005 {AODA) The purpose of the AODA is to achieve accessibility with respect to goods, services, facilities, employment, buildings, structures and premises by January 1, 2025. The AODA is responsible for the development of accessibility standards and enforcement of standards. The AODA facilitates the creation of Standards Development Committees to create proposed standards. The standards will be created for the purpose of identifying, removing and preventing barriers to persons with disabilities. Persons with disabilities and representatives of government, industries and sectors of the economy will be involved in the development of standards. The development of accessibility standards and adherence to them will be in stages. Unlike the ODA requirements, the AODA Standards will apply to public, broader public and private sectors of Ontario. Organizations will be required to file accessibility reports to the province if a standard applies to them. Two type of standards are to be developed under AODA; the first being common standards applying to all persons and organizations in Ontario covering items such customer service, built environment, employment and information and communications. The second type of standards applies to a single sector of the economy to address accessibility in a particular sector such as transportation. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 3 of 1 ~B The ODA is expected to be repealed once the accessibility standards under the AODA are in place. Designated public sector organizations must comply with the Accessible Customer Service Regulation by 2010. Accessibility Plans Accessibility Plans for the implementation of the requirements of the Regulations of the AODA can be included in annual Accessibility Plans. Accessibility plans can also address barriers related to future Standards created by the AODA such as Customer Service, Information and Communications, Employment, Built Environment and Transportation. The AODA requires that accessibility reports be filed by bath public and private sector organizations to which an accessibility standard applies. AODA compliance reports will be focused on specific areas of accessibility addressed by each standard. Roles of the Accessibility Advisory Committee (AAC) Both the ODA and AODA require municipalities with populations of 10,000 + to establish Accessibility Advisory Committees. Both acts require that the majority of the AAC members are persons with disabilities. The ODA defines the municipal Accessibility Advisory Committee role as advising Council on accessibility plans addressing a range of accessibility measures. One of the roles of the AAC includes reviewing site plans for accessibility issues. The AODA defines the role of the AAC as to advise Council on the requirements and the implementation of AODA standards and the preparation of AODA standards reports. Municipalities will have to file an accessibility report on the Accessible Customer service Standards after January 1, 2010. Customer Service Standard Customer Service Standards deals with the delivery of goods and services to the public. The standard includes polices, practices and procedures of an organizations and employee training regarding customer service. The Customer service regulations were approved by the Government of Ontario on July 31, 2007. The standards came into farce on January 1, 2008 as indicated above; municipalities must comply by January 1, 2010. The Customer Service Standard requires Municipalities to establish service policies, practices and procedures that address the provision of goods or services to persons with disabilities. Municipalities should make reasonable efforks to ensure to provide persons with disabilities goods and services in an integrated manner unless an alternate measure is necessary. The Customer Service Standard identified that municipalities should communicate with customers with disabilities in a manner that takes into account the customer's disability, for an example providing an agenda in a larger font to make it easier to read or in an alternate format such as audio or Braille. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 4 of 1 Municipalities are required to develop customer service policies, practices procedures and train staff who deal with the public in the provision of accessible customer service. Municipalities will permit customers with disabilities who have support persons or service animals to use them while accessing goods or services in premises open to the public. Where admission fees are charged, provide advance notice concerning what admission, if any, would be charged to a support person. Municipalities must provide notice of service disruption. The standard requires municipalities to establish a mechanism far customers to provide feedback on the service they receive. This feedback mechanism would have to be in a format to address persons with disabilities. Other Standards Required By the AODA Information and Communication Information delivery and communication will have to address accessibility issues in the future. Items to be addressed could include brochures, ads, reports, agendas and minutes and websites produced by municipalities. The Standards Development Committee (SDC) which was created by the province of Ontario to develop the standards was established in April 2007. The development of this standard is still ongoing. Built Environment This standard will address the issues of Accessibility to, from and within buildings and outdoor spaces. This standard could include interior design of buildings, interior or exterior access routes, streetscapes, etc. This standard has not been developed. Employment This standard will address accessibility issues regarding the hiring and retaining employees. The standard could cover areas such as employment policies, procedures and practices including job advertisements and interviewing. The Standards Development Committee recruitment has been completed and the first meetings were conducted in the fall of 2007. No standard as of this time. Transportation The transportation standard will address transportation accessibility such as training requirements, fixed route and public transit services, taxis services, school transportation, other farms of transportation, accessible features, service animals and personal care attendants. Public review of the initial proposed standard was completed in September of 2007. Final standards are not available as of this date. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 5 of 1 ANALYSIS: The Committee conducted site visits and analysis of all Townships' buildings accessible to the public. Please refer to Schedule "1" of the attached 2008 Accessibility Plan - Tawnship of Oro-Medonte for the Committee's findings. FINANCIAL.: N/A PO<_ICIES/LEGISLATION: Ontarians with Disabilities Act 2001 (ODA) Accessibility far Ontarians with Disabilities Act 2005 (AODA) CONSULTATIONS: Chair of the Accessibility Committee -Councillor Dwight Evans Director of Building and Planning Services -Bruce Hoppe Members of the Accessibility Committee ATTACHMENTS: Schedule "A" 2008 ACCESSIBI[_ITY PLAN -TOWNSHIP OF ORO-MEDONTE CONCLUSION: Upon review of the Accessibility far Ontarians with Disabilities Act, 2005 (AODA), the main goal of the Accessibility Advisory Committee over the next year is advise and work with Township of Oro-Medonte Clerk's and Administration Departments to change procedures and policies to comply with the Accessible Customer Service Regulation by 2010. Accessible customer service will translate into different procedures and policies being developed regarding the production and delivery of Council agendas, minutes and by-laws and farms and services to be accessible to all residents of Oro-Medonte. New procedures and training will have to be developed to train municipal employees regarding Accessible Customer Service. Municipalities will have to file an accessibility report on the Accessible Customer Service standards after January 1, 2010. The Accessibility Advisory Committee and municipal staff will have monitor the release of other Accessibility Standards in the future to determine how these standards will effect haw services are delivered to all residents of the Township of Ora-Medonte. Respectfully submitted: Glenn White Senior Planner Accessibility Committee Staff Liaison Councillor Dwight Evans Chair -Accessibility Committee .. ~~ ; DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 6 of 1 t SCHEDULE "A" OF REPORT DS-2008-039 2008 ACCESSIBILITY PLAN -TOWNSHIP OF ORO-MEDONTE Municipal Jurisdiction Participating in this Plan The Township of Oro-Medonte P.O. Box 100 Oro, ON LOL 2X0 (705) 487-2171 Oro-Medonte is a diverse and beautiful community with a central location in Ontario. A community with a population of 20,031, Oro-Medonte covers a land area of 61,000 hectares, stretching from the westerly border with Barrie, the southerly border with Lake Simcoe, the easterly border with Orillia and Severn Township and the northerly border shared with Tay and also Severn Townships. Oro-Medonte prime location provides residents and visitors alike with the riches of rural life and the convenience of a short drive to Barrie, Orillia and the Greater Toronto Area. Oro-Medonte is accessible by: - Provincial Highways 11, 12 and 400 and County of Simcoe road systems The Lake Simcoe Regional Airport operated by the municipalities of Oro- Medonte, Barrie and Orillia and located in Ora-Medonte The Canadian Pacific Rail line, which passes through the Township of Oro- Medonte as it travels from Toronto to Vancouver. Lake Simcoe, which borders the Township to the South. Oro-Medonte natural beauty, strategic location and progressive municipal government have made us one of the fastest growing rural, family-oriented municipalities in Ontario. Oro-Medonte has a very large land base and contains within it many settlement areas. These the following is a list of the settlement areas in Oro-Medonte: Craighurst East Ora Edgar Forest Home Guthrie Hawkestone Horseshoe Valley Jarratt Moonstone Oro Station Prices Corners Rugby Shanty Bay Sugar Bush Warminster Council Commitment to Accessibility Planning People with disabilities represent a significant and growing part of our population. According to Statistics Canada, about 1.5 million Ontarians have disabilities -about 13.5% of the population. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 7 of 1~ R ~ Disability tends to increase with age. In two decades it is estimated that 20% of the population will have disabilities. Enhancing the ability of people with disabilities to live independently and contribute to the community will have positive effects on the future prosperity in Ontario. The purpose of the Ontarians with Disabilities Act and the Accessibility for Ontarians with Disabilities Act is to improve opportunities for people with disabilities through identification, removal and prevention of barriers. Improving accessibility is a shared responsibility. The ODA and AODA requires that the provincial and municipal governments and key public sector organizations review their policies, programs and services through the development of annual accessibility plans. Municipal government play a crucial role in the planning and development of our communities: in their streets, parks, public transit, libraries, social housing, ambulance services, public buildings and elections. Responsibilities, which include enforcing the barrier-free access requirements of the Ontario Building Code and implementing key accessibility considerations under ODA and AODA, are crucial to realizing a vision of local communities that improve accessibility and mobility for their residents. The ODA and AODA builds on relationships and practices which currently exist among councilors, planners, builders and community groups to make municipalities mare accessible to people with disabilities. The new legislative requirements sets out standards that all municipalities must follow to ensure that existing barriers for people with disabilities are removed over time and that no new barriers are created. Under ODA, all municipalities must prepare and make public all accessibility plans. Municipalities with populations of over 10,000 must appoint an accessibility advisory committee (AAC) to help them prepare the plan. Improving accessibility is a shared responsibility and the Township of Oro-Medonte wishes to demonstrate leadership in working with people with disabilities to create innovative approaches and solutions for an accessible community. Council appointed an Accessibility Advisory Committee to commence work on an Accessibility Plan for the Township of Oro-Medonte. Accessibility Advisory Committee Members Councillor Dwight Evans Chairperson (705) 487-2171 Bonnie MacDougall Resident (705} 487-2903 Debbie Ball Resident (705) 327-5303 Glen Taber Resident (705) 835-3351 Shirley Paterson (Dmytruk) Resident (705} 326-3374 Glenn White (Senior Planer) Staff Liaison (705) 487-2171 Please contact a member of the Accessibility Advisory Committee for inquires regarding the Accessibility Plan or Accessibility issues. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 8 of 1 2007-2010 Council of Oro-Medonte NAME TITLE TELEPHONE NO. Harry Hughes Mayor (705) 487-2171 Email: harry.hughes(a~oro-medonte.ca Ralph Hough Deputy Mayor (705) 487-2171 Email: ralph.haughCa?ora-medante.ca Mel Coutanche Ward 1 Councillor (705) 487-2171 Email: mel.coutanche(c?oro-medonte.ca Terry Allison Ward 2 Councillor (705) 487-2171 Email: terry.allison("a.oro-medonte.ca Sandy Agnew Ward 3 Councillor (705) 487-2171 Email: sandy.agnew(c~oro-medonte.ca John Crawford Ward 4 Councillor (705) 487-2171 Email: iohn.crawford(c~oro-medonte.ca Dwight Evans Ward 5 Councillor (705} 487-2171 Email: dwight.evans(a~oro-medonte.ca Administration Department The administration of the municipality occurs through a cooperative effort of the administrative staff consisting of a Chief Administrative Officer, Clerk, additional support staff and elected political representatives of the Township of Oro-Medonte. The key activitieslresponsibilities of Administration are the preparation and recording of Council meetings and the Committee of the Whole meetings recommending policy development, human resources, and web page mastery. Fire and Emergency Services The Township of Oro-Medonte provides an efficient and high level of quality services from six separate fire stations located in Shanty Bay, Hawkestone, Horseshoe Valley, Rugby, Moonstone and Warminster. The Oro-Medonte Fire Department provides quality 24-hour a day fir and emergency services for the entire Township, consisting of a full time Fire Chief, Deputy Fire Chief and other full time staff along with a full staff of volunteer fire fighters. Policing Services The Township of Ora-Medonte currently provides policing services through the Ontario Provincial Police (OPP), with one satellite detachment located in Horseshoe Valley. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report Na. DS-2008-039 Page 9 of 1 Planning The Township's day to day operations are undertaken by the Director of Development Services, a Senior Planner, one Intermediate Planner and ane Planner. Building and By-law Enforcement Building permit review, approvals and inspections as well as enforcing the municipal by-laws are undertaken by the Chief Building Official and supporting technical staff. ~ibrarY There are currently five libraries that are contracted to provide services to Oro-Medonte residents. The libraries are all located in adjacent municipalities and are listed as follows: Barrie Public Library Coldwater Public Library Orillia Public Library Midland Public Library Springwater Public Library Public Works The delivery of municipal road service is the key responsibility of the Public Works Department, maintaining approximately 600km of road network. Due to the geographical location of the Municipality there are two road garages -one located in the South on Line 7 at 15/56 Side Road and one in the North located in the Village of Moonstone. Engineering & Environmental Services Department The Engineering & Environmental Services Department's key responsibilities are the daily testing and maintaining of 12 separate well water treated systems located within the Township. Recreation There are eight Township-awned Public Community Halls within the Township of Oro-Medonte. Carley Hall Craighurst Hall Eady Hall Edgar Hall Hawkestone Hall Jarratt Hall Old Town Halt Warminster Hall These halls have been serving the communities for a number of years. The public community halls are under the direction and supervision of the Manager of Recreation, but the volunteer efforts in the communities have fundraised, programmed and maintain these halls. There is one township arena in Oro-Medonte built in 1972 located on Highway 11 at Guthrie. This facility has artificial ice, and is regulation size (approximately 218 feet long and 100 feet DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 10 of 1 wide). In 1976 an addition was put on the existing arena as well as new dressing rooms. In ' 1989 there were further renovations to the entrance and banquet hall. There are 52 Township-owned public parks in Oro-Medonte. Treasury The Treasurer of the Township of Oro-Medonte is responsible for the care and control of all finances as it pertains to the municipality and assists the numerous departments with annual and capital budget expenditures. Objectives of the Plan Persons with disabilities represent a significant and growing part of our population. Enhancing the ability of people with disabilities to live independently and contribute to the community will have positive effects on future prosperity in Ontario. The Township of Oro-Medonte embraces the goal to improve opportunities for people with disabilities through identification, removal and prevention of barriers to participation in the life of the province. Accessibility plans are intended to address existing barriers to people with disabilities and to prevent new barriers from being established. A great number of our seasonal residents are demand for accessibility will increase. The Township of Oro-Medonte desires to ensure accessibility for its citizens and visitors alike. Methodology Council appointed the Accessibility Advisory Committee to identify past initiatives and identify remaining barriers in the municipality. The Accessibility Advisory Committee met three times in the fall of 2007, to conduct site visits of eight community halls and the township's arena to conduct accessibility reviews of the interior and exterior of the buildings. Schedule "1" of this Plan details the committee's observations and recommendations regarding accessibility issues found at the buildings. These recommendations indicate the committee's views on what still could be done to make the buildings accessible to the residents of the township of Oro- Medante. The Accessibility Advisory Committee will have to work with and advise the individual Community hall boards to the implement the recommended changes to the buildings to the achieve the accessibility goals of this Plan. Schedule "1" forms part of the 2008 Accessibility Plan -Township Oro-Medonte. DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 11 of 1 SCHEDULE "1" 2008 ACCESSIBILITY PLAN -TOWNSHIP OF ORO-MEDONTE Recommended Accessibility Upgrades to Municipal Halls and Buildings Site visits were conducted by the Accessibility Committee during the Fall of 2007. Projects Reviewed: Hawkestone Community Hall, Oro Fairgrounds -Old Town Hall Edgar Community Hall Jarrett Hall Warminster Community Hall Carley Community Hall Eady Community Hall Oro-Medonte Community Arena, Craighurst Community Hall General: The purpose in reviewing these properties was to assess accessibility. Hawkestone Community Hall EXTERIOR: 1. Designated "handicapped parking" should be identified and relocated adjacent to the ramp. Fill gaps in asphalt paving adjacent to start of ramp. 2. Nosings of concrete steps should be painted yellow. (for visually disabled) 3. Provide a more level threshold at main entry. An automatic door opener at main entry is strongly recommended 4. Provide exterior lighting at main and basement fire exits. INTERIOR: 1. Washrooms -lower mirrors above sink so person in a wheelchair can see him/herself. 2. Access to basement - apply a visual strip on carpet nosings, properly & securely installed so as not to cause tripping. (far visually disabled) 3. Provision of a "chair glide" on stairs to basement should be considered. It was the Accessibility Committee's opinion that generally it would appear that these upgrades, with the exception of the "chairglide", can be provided at minimal cast. Oro Fair Grounds -Old Town Hall EXTERIOR: 1. Signage @ front door indicating existence of wheelchair ramp at the rear of the building should be provided. 2. Provide identified "handicapped" parking space(s) at rear of building and extend walkway leading from the rear ramp to this new parking area. DEVE<_OPMENT SERVICES DEPARTMENT Meeting Da#e, June 18, 2008 Report No. DS-2008-039 Page 12 of 1 INTERIOR: 1. Access from the main floor hall through to the rear emergency egress is too narrow for wheelchairs (restricted by the stairwell wall configuration). It was suggested that consideration be given to eliminating the angled stage wall adjacent to the corridor to enable a wider hallway. 2. Provide exterior lighting at rear wheelchair ramp as well as all secondary exits. Edgar Community Hall EXTERIOR: 1. While the wheelchair ramp has aged, it appears in sturdy condition. 2. No designated parking spaces (paved} seem to exist, and could be suggested. INTERIOR: 1. Signage indicating location of washrooms is rcammended and should be provided. 2. There is no handicapped access to the basement dining /activity area; a "chair glide" could be suggested. 3. Re-lamp "exit" sign leading to front from main hall. 4. Handicapped washroom -provide lever type faucets, and relocate pail & mop elsewhere as they impede access /egress for persons in a wheelchair. Jarrett Hall a INTERIOR: 1. Washrooms -suggest lever handles for faucets; access to urinal is difficult; access to sink in the women's is 32" causing the space to be narrow and cramped and should be a coat hook in the stall. 2. Basement: Eliminate dangerous drop between tiled kitchen floor and concrete floor. All stairs should have identifying nosing strips. EXTERIOR: 1 It is assumed that handrails will be provided for the newly-poured concrete deck. 2. Provide better exterior lighting at actual exit area. 3. Eliminate the approx. 3" drop between new slab and existing wood ramp. 4. Improve transition between bottom of ramp and adjacent interlock paving. 5. Main entry Reduce riser height at the door. 6. Accessible parking spaces to be clearly identified. Warminster Community Hall INTERIOR: 1. Two washrooms are provided, one suited for H.C use. Access to the sink is difficult, however, due to cupboard built below -suggest removing J relocating cupboard. Provide lever type faucets in the washrooms. EXTERIOR: 1. No rear egress is provided in case of fire or other emergencies! 2. The "exit" sign, while illuminated, may be difficult to see (turn 90 degrees to face hall}. There is no landing here either. 2. Steps need to be outlined in yellow for the visually challenged. Car1eY Community Hall DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 13 of 1 INTERIOR: 1. Accessibility to the W.C.'s is not possible for persons in a wheelchair. 2. Steps need to be outlined in yellow far the visually challenged. EXTERIOR: 1. There is no rear access and no ramp. To achieve this, suggest moving the refrigerator aver, and provide a ramp from the entrance adjacent to the kitchen. 2. Door width from main entry to main hall may be too narrow for wheelchair access, or at least somewhat difficult for maneuvering. Eady Community Hall: INTERIOR / EXTERIOR• 1. Handicapped washroom is suitably designed. Coat hook is recommended for rear of door. 2. Egress from main hall to H.C exit is very tight (approx. 31"wide) 3. Access to lower hall (far meals, etc.) is not possible for those in wheelchairs. 4. Some type of "wheelchair lift" (at the newly-constructed access to /from basement) is recommended, and probably required to afford safe entry and egress for those using a wheelchair. 5. Re-lamp "exit" sign from hall to main entry. Exterior lighting is required. 6. Provide an adequate handrail on the somewhat "complex" H.C. ramp. 7. Accessible parking spaces need to be identified. 8. Stairs need to be identified for the visually challenged. Oro-Medonte Community Arena EXTERIOR: 1. Adequate parking seems available; recommend provision of visible signage for H.C. 2. It is strongly recommended that the two H.C. parking spaces be relocated to the two spaces adjacent to the front entry. 3. Front entry equipped with "push-button" opener, and has proper threshold. INTERIOR: 1. H.C. washroom: A higher toilet and lever faucet handles are recommended. Also, the entry door is somewhat difficult to operate. Vestibule in 2~d floor H.C. washroom is somewhat "tight" but probably manageable. 2. While a "lift" has been conveniently provided, actual access to and from may be difficult for some persons in a wheelchair (not rectifiable). Generally this facility appears to be well-equipped /planned (even a ramp is provided for wheelchair access to the bleacher area), for accessibility, and no major upgrade seems to be required. Graighurst Community Hall EXTERIOR: 1. Parking spaces are not available. A lever handle is needed for the main entry. INTERIOR: 1. There is no running water, and only a composting toilet facility. 6 4 / DEVELOPMENT SERVICES DEPARTMENT Meeting Date, June 18, 2008 Report No. DS-2008-039 Page 14 of C {b) Source Water Protection Committee Update. Motion No. PAC080526-10 Moved by Tom Kurtz, Seconded by Larry Tupling It is recammended that 1. The verbal information presented by Tam Kurtz re: Source Water Protection Cammittee update be received. 2. And Further That it is recammended to Council that the Township of Ora-Medonte request that the Ministry of Environment include Phase 1 of Horseshoe Valley Water Supply Systems in the Source Water Protection Cammittee work. Carried. c) Co`etncillar Agnew, discussion re: Educational Item. Moved by Mary'6ZFarrell-Bowers, Seconded by Tom Kurtz It is recommended th the verbal information presented by Councillor Agnew, re: Educational Item, Notta saga Valley Conservation Authority presentation be received. Carried. 9. Adjournment. Motion No. PAC080526-12 Moved by Tom Kurtz, Seconded by Mary O~ Farr~Bowers It is recommended that we do now adjourn at 10:42 p. Carried. Chair, Deputy Mayor Ralph Hough Director of Building and Planning Services, Bruce Hoppe Planning Advisory Committee Meeting May 26, 2008, Page 5 Teeter, Janette Frr~rrr Tom Kurtz fi~~r,t: June-13-08 1Q:=~4 AM T o: Teeter, Janette Cc: Mathieson, Keith; Linda S. Babulic; rot' hastings; tarry tupling; mart' ofarrell bowers; Tom Kurtz: Crawford, John; Coutanche, Mel; Hough, Ralph; Hughes, Harry; Evans, Dwight; Agnew, Sandy; Allison, Terry; Hoppe, Bruce; Irwin, Doug Subject: Re: PAC resolution confirmation and background information requested J{rn{,t Tf., ~~I~atian as you have written it is fine to start the process. 11r7~ ~, ,;,e Source Protection Program, all municipal wells are being assessed as to their potential for contamination from ~~~~ rc~r_an~iing surface activities and associated groundwater resources. fn Horseshoe Valley, there are 2 water supply ~~. ~~; ~ ~ + ~r Ovate one (phase 1) owned and operated by Horseshoe Valley Resort and a municipal one (phase2) owned ~~ ~~ ~ ~~ ~~ ~ ~ ~!~ ~~' `~~~~ the municipality. The Source Protection exercise only funds the studies necessary to protect municipally o~.vi ~~ ~~ ~ ~ ,~.~~~ ~•,~;. However, as phase 1 and phase 2 have the physical capability of being interconnected and may in fact b~ ~ rr ~~ l~ ~ ' ~ ~ ~ ~ n~- ~ pency conditions, phase 2 would be susceptable to whatever contaminants that may or may not be in pr ,, ,. ~ li ~ , ~r~;fore prudent and necessary to include phase 1 in the study process in order to ensure the integrity of p~ ~,,~ ~ .~ I ~ ~~ ~ ~ r~:re any work associated with adding phase 2 to the process should be funded by MOE under the current , ~ ~ ~ ~ ~~~ ~ rt ~ , resolution is passed, I would be glad to assist, along with Don Goodyear, in drafting the request to MUf '~ ; ne~nt this. It ~~ tl ~~~~ ~,~ ~~~ ~ ~ ~,f t`~e municipality to eventually take over the phase 1 system so it is also logical and prudent that it be ~r,u~~,r~ in It~~ ~ ~ ~rrent exercise. Hope this hers. TQWNSNIP C?F ORt~-MEDONTE REPQRT Report No. FD-2008-06 To: Committee of the Whole Prepared By: S. Cowden, Director Meeting Date: Jun 18 2008 Subject: Motion # ort on Activities Re Roll #: , p April, 2008 R.M.S. File #: RECOMMENDATIONS}: Requires Action For Information Only It is recommended that: 1. This report be received for information BACKGROUND: The analysis below and attachments comprise the report on our activities far the month of April, 2008. ANALYSIS: The Department continued to respond to a heightened number of incidents. This month, we responded to 45 calls, up from 34 last April, a 32% increase. Items of note: This month, our volunteers extinguished 9 fires plus dealt with several incidents of unauthorized controlled burning. Six of the nine fires were grass fires. The spring incidents of grass fires started within days of our snow pack melting surprising many who had started fires to burn off yard waste after the long winter. The ground was too wet to pass over with a vehicle yet the grass was tinder-dry allowing fire to spread across whole fields within minutes. While conducting apost-fire inspection of a home this month we found that there were no working smoke alarms in the home. The Department has worked for over 20 years to educate everyone that smoke alarms are a necessary tool for protection from fire. In FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-06 Page 1 of 3 2007, the Ontario Fire Marshal mandated a, `Zero Tolerance,' approach to this problem. Two charges were laid under the Fire Prevention and Protection Act. We also conducted follow-up inspections to ensure that new smoke alarms were installed to ensure protection of the family. Owing in large part to the work of our Public Works crews flooding relating to the rapid snow melt in late March and early April presented no risk to Township residents. During the first week of April, The Chief and Deputy Chief attended station's at Shanty Bay, Hawkestone, Horseshoe Valley and Rugby to complete the `fit' testing of all personnel for facepiece seal of our SCBA. The process, required every two years, ensures that all fire fighters are properly protected by our Breathing Apparatus when entering toxic environments. The process takes approximately 20 minutes per fire fighter and required several late nights by staff to ensure everyone was tested. Phase one of our Workwell Audit was completed this month. Staff from all Departments have completed the review of policy documents that will comprise the framework for our compliance with Occupational Health and Safety legislation. Over the summer months, each Department is tasked with completion of Standard Operating Guidelines that detail work methods and procedures for their tasks. The next Phase will be reviewed in early September. FINANCIAL: none POLICIES/LEGISLATION: none CONSULTATIONS: CAO Community Emergency Management Committee Levitt Safety [Fit Testing] Nottawasaga Valley Conservation Authority Lake Simcoe Regional Conservation Authority ATTACHMENTS: 1. Monthly Incidents, April 2008 2. Activity report, April 2008 3. Incident Count by Fire Station January-April 2008 FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-06 Page 2 of 3 CONCLUSION: Our call volume continues to be above last year, which may have an impact on our budget if the trend continues. We continue our commitment to the safety of our volunteers by ensuring a proper seal on their breathing apparatus. This will have benefits for both the fire fighters and the community and prevent injuries and illness. Respectfully submitted: Scott P. Cowden Director SMT Approval / Gomments: ~ C.A.O. Approval 1 Comments: ~0 FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-06 Page 3 of 3 Monthly Incidents Oro-Medonte Fire Department 2008 2007 Year Monfh Cafts Y'TD Assisf Calls YTD 201)8 4 45 216 44 34 177 Response Type Calls LasfYr d1 -Fire 9 4 21 -Overheat 2 1 22 -Pot on Stove 1 23 -Unauthorized Controlled Burning 7 5 31 -Alarm Equipment -Malfunction 1 1 32 -Alarm Equipment -Accidental 3 5 34 -Human -Perceived Emergency 3 1 41 -Gas Leak -Natural Gas 1 50 - Pawer Lines Down, Arcing 3 2 52 -Carbon Monoxide Alarm 2 3 61 -Vehicle Extrication 2 62 -Vehicle Accident 1 4 71 -Asphyxia, Respiratory Condition 5 1 73 -Epileptic, Diabetic Seizure 1 76 -Heart Attack, GPR 2 80 -Cuts, Abrasions 2 83 -Person Fainted, Nausea 1 89 -Other MedicallResuscitator Gall 1 1 91 -Assistance to Other Fire Department 1 96 -Call Cancelled on Route 1 97 -Incident Not Found 2 PridayJune 06. 2008 9: t9:2i AM (cowdenj Page i of 1 !, ATTACHMENTS FC}R SUBJECT: PREPARED BY: FD Report Monthly Activity Report for April 2008 Lynn Burners, F.D. Secretary Date Station Time Type Location Damage 2008!04!01 Moonstone 7:48:147 Human -Perceived INGRAM RD Emer~ency t 1 2008!04101 Horseshoe 6 12:51 _ _____t Gas Leak -Natural Gas -___-__ -__ _---- --_-_ 117 HURONWOODS DR ', ', _ _ _ 2008/04/02 ~ Warminster _ _ :8:3$:58 Power Lines Down, ~ _ _ BASS LAKE SR E, ~~'~~ ~ _ _ --Arcing - --- --- --Hi hc~way 12 --- - 2008/04/04 ~ Moonstone ~ 16.14:58 I Vehicle Accident : LINE 7 N, Moonstone Rd .2008!04!05 Horseshoe 120.14:57 ~ Cuts, Abrasions r 00030 IRONWOOD TL .--- __ _--____._.._7 -. 2008/04/05 i ----_ ___-.-_-______.. Horseshoe ~ _ _ __- _- ~. 9:14:16: -._-_.. _-__._._._ -_____._ - - . _____-__... Asphyxia, Respiratory .. -._.___.. .. _..-.-___.---... -.-_-____ __.._., i __.__-____ 14 PINE RIDGE TL Condition __-_ _ _ _ , 2008/04!06 Hawkestone 14:33:14. Cuts, Abrasions 96 LINE 11 S -- - t 2008/04108 ~ -- Shanty Bay _ 8:44:53 ~~ _ -- Alarm Equipment - _ _ - 2797 RIDGE RD W ~'~~, Malfunction ' ~ 200$1041087 ---- Warminster ~-- _ , 20:02:58 ; - --- Asphyxia, Respiratory - -- ---- 73 WARD AV ~ '~ ~ Condition I ~I ---- _ 2008104/08, _ --- --- Hawkestone ~-- _ ----~- :19:18:59: -_ -- -- ~ Human -Perceived __ _ ________- - - _ - - --1 05367 HIGHWAY 11 -- 2008/04/10 Shanty Bay :20:20:33 Asphyx a~Resp~atory ~ t 1I 5 COLBORNE ST Condition i 2008/04/12 Shanty Bay ~ 20 27:25 ~ Other 54 BAY ST j ~ 'Medical/Resuscitator Call 2008/04/13 _ _ Moonstone 19.09:41 j Overheat -Vehicle - 400 HY S, Mt. St. Louis i ~~ ~I i Mechanical Raad ' 2008/04!14 Moonstone :11:43:00 ; Alarm Equipment - . 00024 MT ST LOUIS RD I Accidental _ W 2008/04/16: Warminster 12.17:40 Fire -Open Land (Light 12 HY, Moonstone Rd ~! _ Y _ _ ~_ _ Ground Cover, Bush, ~ _ i i 2008/04/17 ! ~ Moonstone __ _ 19.30:47 ' _ Overheat -Chimney - _ Masonry __ 204 PETER ST E _ __ __ - ,2008/04117, Shanty Bay ~ 13:31:42 Fire -Open Land (Light ~ 648 LINE 3 S I Ground Cover, Bush, 2008/04/19; Moonstone 15:35:38 ~ Fire -Open Land (Light I 6294 LINE 9 N _- ~ - - '', ~ _ _ t Ground Cover, Bush, - - ~ , 2008/04/19 i Shanty Bay 23.01:07 Person Fainted, Nausea 241 RIDGE RD W .:2008!04119', Shanty Bay ', 1:54:26 , Carbon Monoxide Alarm 7 GEORGINA DR ~ 2008/04/20 Shanty Bay r ~ 1 5042 ' Power Lines Down, 2891 RIDGE RD W ~ Arm . __ --- 2008/04/20 ___- - Rugby . _ __ 18:31:38 ~ --- - -- - Asphyxia, Respiratory - -- ------ - --- - ~ - -- 69 TAMARACK DR Condition Date Station Time Type Location Damage 2008/04120 Warminster ~ 19:59:22 Fire -Open Land {Light 1896 WARMINSTER SR ' ! Ground Cover, Bush, 2008/04/21 Moonstone { 15:34:57 Incident Not Found LINE 5 N 2008/04/22 Moonstone 18.49.01 Fire- Detached Dwelling 5621 LINE 7 N $1,000.00 L ___ ____ .____ __ _ _.____-__ ____.._ _$199 000,.00 S 2008/04122'; Shanty Bay ', 13:53:39 : Fire -Open Land {Light 669 _ _______ __._ __ ____ Ground Cover, Bush, _ _ PENETANGUISHENE RD 1 __ _ ___ { __ _ _ 2008/04!23 Horseshoe . '18:17:19 ' Unauthorized Controlled 2 SENECA LN Burning ____ y, 2008/04123 ~, Hawkestone 19.33:09 , Human -Perceived 1 DICKER LN j ____ _ __ _ 2008/04/23r ___.._ g -y_" Rub ` 15.59.20 ~ --Alarm Equipment - + __ _ 00018 JANE ___ __ - __ 1 Accidental 2008/04/24 Horseshoe 13.44:51 : Fire -Open Land (Light 1857 1! ---- - - -- - ~ --- - - - - - ~ -- - --- a .2008104124 Shanty Bay ! 14:29:44 t Incident Not Found ~ 11 HY S, Line 4 North 2008/04124 Horseshoe 20.08.42 Unauthorized Controlled 950 OLD BARRIE RD W . Burrnng I ___ __ _ ___ ___ _ A ______ ___ _ _ _ , ___ __ __ __ 2008/04/241 ___._. Hawkestone .____ _____ 19.22:37 ; _ Unauthorized Controlled ____~ Popular Cres., Lakeshore I ___ Burning ,x2008104125; Shanty Bay 20.53:31 - t Unauthorized Controlled 487 RIDGE RD W _ ~ _ _ --- -- , ~ -- -- - ~ Burning ~ -- _ _ a - _ - - - - -- - ~ -- _...------ 2008104/25 Rugby :21:14:50 ', Unauthorized Controlled ', 2375 LINE 11 N ', _ t _ --- ~ Burning - -- - - - r - - - - -- _ _ - -- { 2008/04/25, Hawkestone !~ 20.36:01 ~ Fire -Other LINE 9 S + Miscellaneous _ __-- --- - :2008/04/26 - --- Hawkestone -- ---- - ' 9.52:56 -- _ - --- - -- ----r Carbon Monoxide Alarm ---- - ---- -- -- - 101 POPLAR CR i ------- -. :200$/04/26: Moonstone ', 18:45:25 -- Asphyxia, Respiratory , 537 MOUNT SAINT Condition _ LOUIS RD_ __ _ _ __ ,2008104126-; Moonstone _ 15.43:59 Fire -Barn, Fowl/Animal ~ 811 SCARLETT LI $35,00000 Li Shelter $OA0 S 2008/04/27; Horseshoe 15:36:09 Unauthorized Controlled 2 SENECA LN , Burnin ' ,2008104/27, Moonstone __ _ 18.06:46 Unauthorized Controlled 239 MOONSTONE RD E ' B_urrnn _ ;2008/04/27; Horseshoe ~ 12.23:44 ~ Call Cancelled on Route 1718 HORSESHOE L _- __- _ __ __ VALLEY RD _ _ ___ _ :2008/04128 ~ ____ _-_.._ Hawkestone ____ _ . i 16:47:48 ~ _ _ + Alarm Equipment - ~ __ _ ___ 96 SCHOOL HOUSE RD -_ --- -+ Accidental - -- -- --- - --- - - 2008/04128. Shanty Bay 4:55:04 '~ T Power Lines Down, - - - SKI TRAILS RD, Line 1 -- - ' ' Arcing ~ North 2008/04!30, Moonstone - - ', 17.54:01 ~ i .. - - _.._ - Pot on Stove 5572 LINE 7 N i "~ Date Station Time Type Structure and Vehicle Fire Dollar Value Lost $36,000.00 Medical Calls zaas 9 Location Dollar Value Saved $199,000.00 2007 5 Damage 117ClC~E'Cf~' ~4U1"1t Caro-Medonte Fire Department Period; 2008101 Area lncidents Cancelled Total -_ 01 _ _ $ __ _ _8 __ ; „__ 02 ! 15_.. 15 03 10_< _. 1a _ 04 _ _ S 9 __ - _ 05 12 12 ; __06 6 -6 - Tofals:' 60 60 , Period: 2008!02 Area lncidents Cancelled Total 01 1&- _ _ 1~-- - - __02 9 _ __ 9 ___ 03 __ 23 __ __ 23 ~ 04 3 3 __ __ 05 6 6 i i 06 5 __ _ __ 5 TofafS; 62 , 62 ! Period: 2008!03 Area lncidents Cancelled Total 01 14 14 =; 02 14 _ 1-4 , _; __ 04 6 i __ 6 _, _ '. 05 5 5 O6 1 1 Totals: 49 49 '' Period: 2008/04 Area lncidents Cancelled Tota! __ 01 11 . __ ___. 11 02 __ 7___ _ 7 --03 _ _ 8_ _ $ , _04 , _ _ 3 _ _ _ _ 3 05 4- __ __ 4 __O6 f __. 12_ ___ ,___ 12 __ Tofals;!: 45 ! 45 2008 Tafafs: 216 ! 216 __ Grand Totals: ' 216 __. 216 v'veJ,~esdayJune t t, 2i~08 t3:~+2:47.4M jcowden) `Page 1 of i TOWNSHIP OF ORO-MEDONTE REPfJRT Report No. To: Prepared By: FD-2008-9 Commi#tee of the Whole S. Cowden, C?irec#or Mee#ing Date: Subjec#: Motion # Jun 18 2008 Report on Responses to Roll #: Hazardous Materials in Simcae R.M.S. File #: County RECC7MMENDATiON(S): Requires Ac#ion ~ Far informs#ion C?nly~ It is recommended that: 1. That this report be received; 2. That Council endorses the provision of this program; 3. That the costs associated with the implementation of this program be referred to the 2009 budget deliberations. BACKGRt7UND: There have been nearly 10,{}00 hazardous materials events in Simcoe County since 1995. The Township of C}ra-Medonte, like almost all municipalities in the County, has very limited resources to respond to hazardous materials spills or other related emergencies. The Fire and Emergency Services Department is trained to the Awareness level of Hazardous Materials response and has the ability to deal with small [less than 50 litre] spills of gasoline or diesel fuel that can be contained with absorbent but does not have the equipment nor the training to deal with larger spills or spills of other materials. As part of our Emergency Management Plan, a risk analysis far the Township included Hazardous Materials spills that may occur in the Township. The analysis looks at bath fixed-site and transpartatian-related incidents and recognized our vulnerability in this area. In 2006, the County of Simcae Paramedic Service [GSPS] applied to the Federal Government far a Joint Emergency Preparedness Project [JEPP~ grant far funding far a Chemical, Biological, Radiological, Nuclear and Explosive [CBRNE~ response team. FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-9 Page 1 of 5 It was seen very early on, however, that a successful team of this type requires participation from the full spectrum of services including Fire, Police, Public Health, Paramedics and in many instances Public Works. ANALYSIS: Dealing with Hazardous Materials leaks, spills or with other incidents where uncontrolled reactions of chemicals or events have occurred is a Complex and intensive operation. It is, frankly, beyond the Capabilities of the majority of volunteer fire services. Yet the risk is with us every day. This Township is exposed to this risk in a number of ways. As an agricultural Community, large quantities of ammonia, chlorine, ammonium nitrates and other materials are a regular part of modern agri-business. We have many different kinds of businesses located here and actively encourage new business to locate here. Many businesses use and store chemicals, paints, solvents and Cleaners in quantities that if they spill ar are otherwise released Can Cause severe health, environmental and financial impacts to the Community. We are also a transportation hub. A major Cargo railway runs right through the heart of the Township, as does two of the highest volume roads in Canada, namely Highway's 11 and 404. Every day, hundreds of rail cars and thousands of road-going transport vehicles pass through our area within yards of homes and businesses that would be affected should any type of a sizeable spill occur. And we have some experience of this, Early in 1982, a train derailment and fire near bine 6 North Caused a fire and environmental spill that burned for almost a week and took resources from several fire departments as well as many other agencies to bring under Control. We have also experienced a criminal element to this problem. Grow-aps, Clandestine Drug Labs and other Criminal activity have been using and Creating Chemical `soups' that endanger entire neighbourhoods and have recently shut down businesses in the GTA for extensive periods while the residue has been mitigated. In 2046, the County of Simcoe Paramedic Service gained funding to start to deal with these types of incidents, but this represents only a small part of what is needed to effectively deal with Chemical Emergencies, It was widely seen that no one organization Could assemble the required resources to provide this program. The Simcae County Fire Chief's Administrative Group and the Simcoe Gounty Policing Group helped form a committee of emergency response groups including Gounty Paramedics and the SimCOe Muskoka District Health Unit who, along with assistance FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-9 Page 2 of 5 from the Gounty of Simcoe Emergency Planning C?ffice have formulated a framework for providing hazardous materials response in Simcoe Gounty. !n brief, the Gity of Barrie has agreed to take on the provision of a team of trained Hazardous Materials Technicians from the ranks of both their Police and Fire Services. Barrie will also purchase much of the equipment required. The Gounty of Simcoe will also work towards funding of equipment and assistance to municipalities with training for emergency services personnel in each of the participating municipalities. In order to assist municipalities responding to this type of emergency, the fire services in the Gounty have been placed into zones who will respond under our Mutual Aid program to assist other Fire Services in their `zone,' to ensure sufficient hazardous materials trained fire fighters. Each municipality participating in the program will be responsible for providing a minimum of 4 trained personnel including at least one trained to the Hazardous Materials Incident Gommander level. The municipal team will be responsible for assisting the Barrie team to identify and contain the spill. The Gity of Barrie will charge the receiving municipality on acos#-recovery basis for the services provided. There are provisions under Federal and Provincial statute for us to collect those fees from the owner of whatever material is the cause of the incident. More details are contained in the attached slide presentation. O# note is one of the major issues surrounding this program. This program is not intended to remove and remediate the damage caused by a hazardous materials spill. The in#ention of this program is to protect human life through the rescue and decontamination of people affected by a chemical release and the containment of the spill to the degree possible. Both Federal and Provincial environmental statutes prescribe that the owner of a hazardous material is solely responsible far the removal of any spill that might occur whether on their own property, an other private or public property or while being transported. This program will not take the place of that responsibility. FINANGlAL There are costs involved with the adoption of this program for the training of staff from each participating municipality. The minimum projected startup cost is approximately $12,500 to provide the minimum of 6 trained personnel [1 Incident Gommander, 1 Liaison, 4 Operations-level]. This estimate includes the points dollars paid to our volunteers. !t is our recommendation that aver the first 24 months of this program that we train a minimum of 12 Ciro-Medonte personnel to better ensure that we have sufficient trained personnel to respond. __-- FiRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report Na. FD 2008-9 Page 3 of 5 Our overall goal should be to have a minimum Of 1$ trained personnel to ensure over time that we can field the minimum required at any time that their specialized services may be required. [$37,500 over three yearn. There will also be annual training and maintenance expenses of approximately $6000/yr to provide ongoing training and exercising of these specially-trained staff. The Township, if these services are utilized, will be responsible for paying the City of Barrie for the services they provide under this program. We then are able to pursue payment for all services rendered from the owner of the spilled material from the owner of the materials. This is an optional program for all participating municipalities but there are financial implications attached to maintaining the status quo, which is keeping with our current minimal level of service delivery. Like many small municipalities and many businesses, services that we cannot provide but require must be purchased and we, `stand in line," to get them. Even though in many cases the expenses related to simply purchasing these services will fall under Hazardous Materials responses under the regulations and we are able to recoup casts, the costs would largely be outside of our control and we would also be facing longer wait times to receive them. !n non-emergency situations where there is little or no threat to life or the environment, this may not be a hardship, if the spill, however, were to close down a critical part of our infrastructure, such as a water system or an arterial roadway, the financial impact, the damage to our reputation and the liability exposure escalates exponentially. POC.lCIES/I.EGlS~ATIl3N: Transportation of Dangerous Goods Act [Canada]; Environmental Protection Act [Ontario]; National Fire Protection Association Standard 472-Standard for Hazardous Materials Technician; Fire Prevention and Protection Act, O.Reg 213/07 CC?NSUEsTATIQNS: City of Barrie Fire and Emergency Services; Simcoe County Fre Chief's Administration Group (all 16 municipalities; Simcoe County Policing Committee; Ontario Provincial Police Central Region; Barrie City Police; South Simcoe Police; Rama Mnjikaning Police Service; FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-9 Page 4 0# 5 County of Simcoe Paramedic Services; tJffice of the Fire Marshal; Simcoe Muskoka District Medical dfficer of Health; Caunty of Simcoe Emergency Planning Office; City of Taranto Fire Services; City of Toronto Police Services; City of Peterbarough Fire Services. ATTACHMENTS: 1. Development of a County-Wide Multi-Disciplinary Chemical, Biolagical, Radialogical, Nuclear Response Team. C4NC~USION: Participation in this pragram is optional an the part of the Tawnship. This type of event accurs on a regular basis, but daes not often reach the proportions requiring this proposed level of respanse. The Township has, however, multiple expasures in that we have significant transportation avenues through the Tawnship and industry that uses chemicals an a daily basis. The Township has also experienced criminal activity that has the potential far toxic chemical emergencies. The cast of participation in this shared project on an ongoing basis for this Township is less than 10°l0 of the cost of a Township-only solution. Respectfully subr~tted: -,, ~= ~~._ ~_.. Scatt P. Cowden Directar __. SMT Approval 1 Comments: C.A.C1. Approval 1 Comments: ,~ ~~ FIRE AND EMERGENCY SERVICES DEPARTMENT Report No. FD 21308-9 June 18 2Dt}8 Page 5 Of 5 t a ;1~ f ~€ r'; 1 7y. ~. ~ •' ._~ ~'~a`~ ,'~~ A y ~,}.7~ ~~,,,~"~t~~ r j MC C)l!NnT Y C)F r_~ i{a~~~~ ~~~r~tL ~ { - Qir In tl atcr G~~,: ~.JM ..,JY.~:'4i.~i~~~:PilkM'+~a.~J1l.wai.+..Y1d..n .`»~.tQ~I. Development of a County-Wide, Multi-Disciplinary Chemical, Biological, Radiological, Nuclear Response Team .:~ ~ y ` ~'"~~~~~< ~ H:~~ ~ ~~~~ ~ s~ ,~~ EMERGENCY 9° ~s~ ~ `°''~~s~ u: ~r,V.`~.t~~~ jrt~ ~ +~ ,>'~ ~ .-' MANAGEMENT ~-~,,.~, a ~ ~ f ~,~~ ~ < ~4 ,~ ~ T' ~} x ~~ . E , ~ Community Consultation t F •'~' t l F? ~~~~ `~=~` ~ ~ February -June 2008 ,~ ,~ T :; ~ _ v x EMERGENCY ~ t.~.~.?~h3#:.wac~.+~'i~'. MAl4AGEMENT .,r^..2„~. ~~oi,~ty[o'f .S~l~'I~UL a Purpose of Consultation =; L ;;^ 3 ^ To present the overall chemical, biological, radiological, nuclear (CBRN) incident response project to key stakeholders ^ To solicit feedback on the proposed CBRN conceptual response model ^ To address concerns of stakeholders ~„~ .~._ 1 ~~~ --'~ EMERGENCY ,S (~ MANAGEMENT .."""•++~-~^'^",,,,~~~ LrM9C Introduction ..,.~~ rrnxrr or' ~~ SrMCOIE~~ _. ~' ^ Since the 2001 terrorist attacks in New York occurred, ''; communities across North America have had a '~^ heightened level of awareness regarding hazardous _ materials (HAZMAT) and chemical, biological, radiological and nuclear (CBRN) incidents 4:: ^ In Simcoe County since 1995, there have been ~- ~ approximately 24,000 incidents that involved hazardous materials or other significant risks to public safety ^ The annual number of incidents has quadrupled over the past 15 years - ,_...,, ~ ~ f ~' EMERGENCY ~ ~ ~ ~u~Vt r c» - .-.. ~~.;~',cY R 1~.~b ~_.-:.} MANAGEMENT -..~-~,w, SrMCOE~,_~ Hazardous Materials Incidents in'~ Simcoe County ~:~~ ~. ^ Do we really need to worry about terrorism in Simcoe County? - ^ Highest risks: • Human Acts of Intention • Homegrown terrorism in the form of crime happens every day ^ Clandestine drug labs • Schod Inddents ~ ^ Human-Caused Accidents ~ ~,- ^ Transportatlon inddents (rail, road, marine, airy ~ x ~`,.,-~- .- ^ Industrial acddents ~* s y ~~ r~ {'~ ^ Urban and forest fires t .A ~~~ ^ Meteorological Events .~~ '~ ~I ^ Tornadoes ^ Floods ^ Wind/snow storms '. 1 ~~.,.., 2 i v; v ~; ,~ ,; `~..: . _,':; ~, .;~ `~ EMERGENCY ' ,S ~l MANAGEMENT ~^,~~„ r.,~rsc Potential Scenario A .~..~~, SIMCUE.r'~ ^ Final regular season home game of a local junior hockey team with capacity crowd ^ Five minutes into the first period, ten fans who are spread throughout the facility develop projectile vomiting ^ Within fifteen minutes three hundred fans have developed projectile vomiting ^ Responders do not know the cause of the outbreak and must assess the need for personal protective equipment before responding ^ Cause: Every ketchup dispenser laced with Syrup of Ipecac ~ . ~, z ~ =G. ~.~~MIM ..•... EMERGENCY ~ ~ aim o'~~' ~ ~< MANAGEMENT =~+^^~ ~1 ~CQG ~~ ~w ~e`,': ~~e srha:Ei~:, ~,, -~ Potential Scenario B ~:. _ ^ Local fire department receives a 911 call indicating that a resident's TV has spontaneously exploded and a fire has developed ^ Home located two doors down from the home of the original caller has exploded ^ Arriving at the scene, first responder is electrified when his feet touch the ground and he receives life-threatening injuries ^ House between the two affected houses is the location of a clandestine crystal methamphetamine lab, where the residents have recently "T-tapped" the underground electrical connection, thereby electrifying a large area of the ground around the house ^ The interior of the house contains highly volatile chemicals and intelligence reports suggest that it may be booby-trapped with an improvised explosive device, likely a pipe bomb Cd-1~ `~ 3 EMERGENCY cot,Ytrcr!' """""~ MANAGEMENT --^,,,~,,, SIMCIJE r~~'~ M"'S Potential Scenario C ^ Employee of a local manufacturing facility runs from the main building, screaming that there has been a leak and that his colleagues are trapped inside and are either dead or dying ^ The employee, showing signs of severe respiratory distress, collapses into the arms of the passerby, who begins to experience breathing difficulties within ten minutes Lt ~ EMERGENCY .,,,,„,.wt .. .._ ._..,.~=-i MANAGEMENT »-^r„„ f (,11 SC ~. Scenario C Continued y f (lL,Y T Y U! y!~/ ,~1MCOE ~y ` ^ Employee and passerby both require medical - intervention but are considered to be in the "hot" ~~ zone ^ No police or paramedic staff are trained or equipped to enter the "hot" zone ^ Fire services staff who are trained and equipped to respond in the "hot" zone have been requested from another jurisdiction and have ~`~~ provided an estimated time of arrival of seven hours ~'..':. ~ ( ~A~~AIt• U\l~Vtl lY llN /1~~/1 YI~A AMt~~ i~~_~. 4 4 ~-~ ~- ~~~~~~`S"'knZ EMERGENCY `~ cve•~vrrc~t .~ f '~ = ~' MANAGEMENT -~'^ ~~ .,~ ,SIMCOE.:.~~ .?, FttSC ~-"- ,, ~~ ' CBRN Basics `~.: .: f:_,__ t • .,~ _, ;!...~I.„ ;. ^~-r-^- "Hot" Zone a EMERGENCY 'Sir MANAGEMENT ...~»w,,,,,, f,.tifSC ~wr.~ ~ i ou:r r r cat ,SIMCOE ~~ r.~ c. ~,o„,~~'~~,~ ^ Immediate area in which the contaminant is most toxic ^ Entering the "hot" zone without appropriate, specialized personal protective equipment can be life threatening ~~_ ^ Usually essential for emergency responders to use fully encapsulated suits that are impermeable to most contaminants and that include self-contained breathing apparatus °' SCBA 5 1~~,~ ~~ .+ ti r.2 "Warm" Zone EMERGENCY ,€ ~ MANAGEMENT -- E,t! SC 5i1MC(?E~y ,, . -gym, ~ ,. _.. IIM~IRI"~5! __ ~~ ~`, ^ Adjacent to the "hot" zone, is an area in which ~.. `'~~ the contaminant may be present on bodies, ~ ;;<~ clothing, or equipment but is not normally ambient ~~` ^ Response in the "warm" zone continues to k require personal protective equipment ~~ .q ^ This is the zone in which decontamination and most medical management occurs {> ~, . ~,~; _~ _,,,,, '~ EMERGENCY r `, . .. ..:~.°.._, »} .~ MANAGEMENT _.~«„!, . 5~~l.JQL ~V{ ~a.""~ "Cold" Zone ~~~ r-~ a ~~~ ^ Safe, uncontaminated area ~~,Y ^ Transportation to an acute care facility can only take place once an individual has been moved into the "cold" zone ~~ ^ Perimeter security established in the "cold" zone ^ Personal protective equipment is not required ~: 6 - ~ ~7' k ~ ~ b ,~~ ~ y~,;,+'rr ,~ .~~ EMERGENCY ~~ ~ ~rt~o"('-r/v rw of ~~ +'''f' ~~dyc~ac `"~ MANAGEMENT =..",,-'~, SIMCOE /Y+~nAA' Current Response Capacity ~~' ~: . ^ Critical gap in the area of life safety of both ~; ~: responders and victims at the scene, the general ~~ ,' public, and the environment ^ Current CBRN response capabilities within the County of Simcoe, including the cities of Barrie and Orillia, are limited ^ With a heavy reliance on volunteer firefighters, most ~~~r` municipal fire services within the County do not have the f ,.: "'~` resources to maintain fully trained and equipped CBRN response teams ^ County Paramedic Services, Barrie Police, South Simcoe Police, Midland Police and local detachments of the Ontario Provincial Police do not currently have the t capacity to safely respond to CBRN events r : ,~.--~ t ~ oun i r ,~~ r""`~' ~ EMERGENCY [~~~ `CO~~I, s::l..<= '.f....,r,` ~,..~ MANAGEMENT ~...w,,,~ `, J1/{ ~i[ ~.."r'A Other Response Agencies '` ^ Provincial CBRN response teams (Toronto, Windsor, Ottawa) -ETA: 6 hours, fire service only ^ Cambridge/Waterloo, Peterborough level 2 Fire . response teams -ETA 4 hours, fire service only ^ Department of National Defense (closest team - Trenton) -response is ad hoc, no guarantee of support ^ Ontario Fire College (Gravenhurst) -equipment but limited personnel ^ OPP Provincial Emergency Response Team (Bolton) - contaminant containment and identification only - ETA: 2 hours if not already deployed ^ Some external responders such as Office of the Fire '~`~± Marshal investi ators re uir econt urination su ort 7 ~,~ __ ~ ~~~ fi ~ r '~~ ~~' ~ '~~ EMERt3ENCY <o~/H'r~rnt ~~~~ "r ' MANAGEMENT *",,,~ S1MCt~E ~'~ . ~ ehrsc ~ ,n,.,.v~~ ~` CBRN Project Description a, .:. ~: ^ Since early 2006, the County of Simcoe Emergency ~`~ Planning Department has been facilitating an expert ,_~~r,, ~^ ;~' working group to examine the efficacy of a County-wide .,r CBRN response team `~ ~_ ^ Early consultation with key stakeholders resulted in the following determination: ^ For the safety of responders, victims at the scene, and the general public, CBRN incidents require a holistic, multi- disciplinary response that may include public safety and security, fire suppression, contaminant containment, victim extraction, decontamination, triage, treatment and ~,, transportation, and site remediation. __ ~}'~ ~ ~ EMERGENCY ` r ~ ~UNiv ut~ 4 .uu ;. .~ .~...i~s ~ MANAGEMENT ~,~+, SIMCOE - i ~AfSC ~.. ~ .. m.. ~+rA"" . T Project Partners , ~ ~;~ ~~, ^ Project Working Group members represent: ^ County of Simcoe Emergency Planning ^ County of Simcoe Paramedic Services ^ City of Barrie ^ Simcoe County Fire Chiefs Administration Group ^ Town of New Tecumseth ^ Township of Oro-Medonte ~. ~ :-; ~ ^ CFB Borden yen .r ~ ~. ,.~ ^ Ontario Provincial Police ^ Barrie Police ` ~~°' ~°~~ ^ Simcoe Muskoka District Health Unit ~~.: 8 ~~~ EMERGENCY ~ MANAGEMENT -r^;,,,,~ EhI SC ~~-~ CBRN Project Goal c~xhrrnr SrMCOE~~~ ~.._~. ~~~~ ^ To develop a regional, multi-disciplinary chemical, ```~~ biological, radiological and nuclear incident response ?' team to address medical management, life safety, <,y, and security issues at major CBRN scenes within the ~-`A, County of Simcoe/City of Barrie/City of Orillia during the gap between the incident occurrence and the potential ~~~' arrival of other specialized responders. Elements of this _ ;: ~; multi-disciplinary approach to response may include public safety and security, fire suppression, contaminant containment, victim extraction, decontamination, triage, treatment and transportation, site remediation and ''~_~°' environmental protection. EMERGENCY ~ ~ o~rv/r~r~~^t °_ MANAGEMEN? -~^,,,.,. ~ S~MCVG ~±~ M~- Outside of Project Scope ^ Response to CBRN incidents outside of the geographical borders of the County of Simcoe ^ Long-term, extensive site remediation and clean-up ^ Will contain/control only as necessary for life safety ^ Contaminant identification will be restricted by the capacity of detection equipment and the information gathered of available intelligence ^ Cap on 2008 capital expenditures of $115,000 9 EMERGENCY ccxNrrot MANAGEMENT -~-",,,~ S~/~CVE.--~ I:.L(SC ~--~ r„ ir,~.Nti~++.KPaMI County Council Position r~'~ ^ In November 2007, County of Simcoe Council ~~ endorsed the proposed conceptual model and .f ~~t have requested regular reports back that include the following: ^ Project charter specifying key milestones and target dates ^ Development of agency roles and responsibilities ^ Financial analysis ^ Consultation results ~~'. ~ ~: ~ EMERGENCY ~' i- ( ~oc/v~'~ ~~Y ,, _. ._. ,.. ~.. _'.:~ ,1 '~~ MANAGEMENT •..,,-+J"~i~ SIMCV~ Proposed Solution ,, ^ Cost of training, equipping and exercising a multi-disciplinary CBRN response team in every community is prohibitive ~' ^ Propose a regional, multi-disciplinary CBRN response team that would serve the needs of each partner community ^ Model is predicated on the five pillars of emergency management: prevention, mitigation, preparedness, response, and ~~ recove ~~ 10 1~~ r~ r 1 ~? ~~~lrk ~ `l ~ +x~~ EMERGENCY <ol,vlrtrX ~' < :'~~~',. MANAGEMENT ,,,,,s SIMCOE ~ _.-, .M~!!!!r a 1{ Proposed Solution Continued ~,. .~ r° ^ Model incorporates full-time firefighters from ~"~ Barrie Fire and Emergency Service, full-time ~,,t ~~ paramedics from the County of Simcoe ~" Paramedic Services, and full-time police from the Tactical Support Unit of the Barrie Police ,s ^ Primary team would be augmented on scene by z {;.: the local fire and OPP/local police services and would be supported by the Medical Officer of Health .<'~ x .,¢ ,, ~'~ ;i ~~~ , ~, ~~ Response Zones EMERGENCY MANAGEMENT / ,,,,,,~ -,~,5 .w~"~~"" ~ uuvtr c ~r ~~ 51MCOE ~y ^ To minimize the impact on individual fire services, the Simcoe County Fire Chiefs Administrative Group proposes that response teams be created based on geographical zones ^ Zone 1: Barrie, Essa, Innisfil, New Tecumseth, Adjala- Tosorontio, Bradford-West Gwillimbury, CFB Borden ^ Zone 2: Clearview, Springwater, Collingwood, Wasaga Beach, Tiny, Midland, Penetanguishene, Beausoleil First Nation ^ Zone 3: Tay, Oro-Medonte, Orillia, Severn, Ramara, Rama Mnjikaning First Nation 11 ~a~,_,-~ ~ ~~ ` ~ EMERGENCY r ~,(ux-wrrc~t' ~~ r~wn:.;. ~` ..+r•L ., _.ac c _..~t~',~ MANAGEMENT ~, ~~IY[.l..l.lG -..~~ Notification/Activation of Response Team t_ ^ In the event of a significant CBRN incident that requires the extrication of victims or potential zr victims from a "hot" zone, the local fire service will make the decision to call for the Barrie Fire & Emergency Service response team t r~ ^ Assistance from Zones 1-3 response teams will be requested pursuant to current mutual aid agreements ~~;~, _ _ ~_ _ . .,,.-z _ _ EMERGENCY / </<>c.~rr(ut ' _ .. _. ..w .. ....:. MANAG@MENT ~. ~l~l.. ~L ..-- 1 fL1/SC ~~~ e~~ ~- Proposed Role: '"~"'' _~ ~~~~ Barrie Fire & Emergency Service ~~ ~~ ^ Under the proposed model, Barrie Fire & Emergency Service would be the primary response team for entering, commanding and controlling the "hot" zone ^ Barrie Fire would essentially function as a contracted service for "hoY' zone entry ^ Will only respond when life safety is an issue or an extreme danger to the environment for the sole purpose of removing victims or potential victims ^ Full cost recovery for human resources and equipment will be paid for by the host community '~ ^ Will train with all other response agencies za ; 12 } ws ;..y „~_ Proposed Role: Host Fire Service EMERGENCY MANAGEMENT -.+^;,,,,,~ fMSC -~. ft?(NI'i'UF SIMCQE ~~y ^ Recognize the nature of the incident; provide initial isolation and protection of the site; provide appropriate information to Barrie Fire & Emergency Service and other agencies as required ^ Establish the Incident Command System and provide the overall Incident Commander ^ Supply a minimum of 10 NFPA compliant operations-level personnel on scene from Zone __ ~~~ ~~ EMERGENCY ~ f fiuvrru~ ~, ,"' ^4 '~ MANAGEMENT -.~^";,,.,, ~tMCOE ~y Host/Zone Fire Service ~~~ Response Model Simcoe County ` oRn~r , ~.. ':~ C6BN Respgnse Team _ ~~• __ "~*'T`~ PIosU2ane Fire Seivic;e FM;del ~- ~~l rv ~ ~.., ~, ~. ~ _~~ .~,N~„x.~ ., ,..~.... ~~ ~~ ~' _- ___~ ~~ 13 1'~ ~ _ t ~ ~t :, '~~ n ~~',~~' EMERGENtY ~ .. ~ „w: 3~i~ ~4 '.iK y!)i } 1- MANAGEMENT --""",,,,~,~ ommuni~y ire Service t.tif~~ Implementation Costs: Zone ..~ A , , ~, ..~ ~ -,t ~ 27 Model ~IMCDiE ~y ,.. ,« .,r,, ~~--;...,.~ Funditxt Levsl of Hours of Cost of Lalwur CosU Tralnf Tralnin Tralnln O rations 80 $800 Recommend full-time staff l i Technician 40 $1100 lnc dent Overai Commander (1) Incident 40 $1100 Command Total Trainl 53000 Fir Li i tth B l Operations 60 $800 Recommend fuiHime staff son w arc e e a i f 1 Technician 40 $1100 ( ) Operations Ch e Total Trainl 51900 O rations 60 $800 Bargaining unit agreements vary • Secondary points Decontemination (4) Total Trofning 53200 systems may apply Based on volunteer firefghter average wage ~ 18/hr $1100 Totals 100 54400 Total Commun Coats S12 500 estimated ' ~~ t EMERGENCY ~ x,'.:~ ., t . -:, .. ~ ,a_K' MANAGEMENT `^""..-e. Community Fire Service `~'~'~` Implementation Costs: No Zone ~x,~~ Model j r U~ ~ t v Ut ~~ S/n~tcoE ~~ Function Level of Hours of Cost of Labour Costa Trainl Tralnf Tralnln O rations fi0 $800 Recommend full-time staff Technician 40 $1100 Overall Incident Commander (4) Incident 40 $1100 Command Total Tralnin S12 000 O rations 60 $800 Recommend full-time staff Liaison with Barrie Fire i Chi f 4 Technician 40 $1100 Operat ons e ( ) Total Trainl 7800 O rations 60 $800 Bargaining unit agreements vary Secondary prints Decontamination (40) Total Training $32 000 systems may apply , • Based on volunteer firefighter average wage of 18/hr 1100 Totals 551 000 544 000 Total Trainl Start-U Coats S96 600 estimated Ca Rol Start-U Costs 1115 000 estimated Total Stag-U Costa 5210 800 estimated 14 t~.~ -~ ~~ -_ ~~ : ~ ~ r ' EMEkGENCY s c c3i~/N'~~r~ot`~ ~ a ~ ~n.4~i '~ jw~~`~" MANAGEMENT ~.~.+,",,, S1MCC)E_~~ ~:~ [;MSC ~,,, ~oru~a,v Proposed Role: ''~""~' `~ Barrie Police .~ E ~;..,HTM ^ Consistent members of Barrie Fire & ,:. ~~~~`~~' Emergency Service "hot" zone response team ,~. ^ Scene security, evidence preservation, note- ~ taking in the hot/warm zone ^ Ensure safety of other hot zone team members against hazards such as booby-traps and explosives Yi. ~. ~~ i Y:.::~C ~,. '. _.. v.~ ~ r `° EMERGENCY ~</<~t^6/vt~r[~'t w ,'~" .:r . , ,' ,x ~„ n.~ .,~' MANAGEMENT ,.,,,, ,~~t Y[l~ V L ~~ Proposed Role: Host Police Service ,i ^ Provide "cold" zone perimeter security, evacuation orders, road closures as necessary ^ Responsible for chain of custody of contaminant samples ^ Logistical support to the site ^ Media relations and coordination with local and County emergency information officers 15 ~~~~ i-~' ~;~ `::.:~ a"a •F . ~ .' Proposed Role: County of Simcoe Paramedic Services <<n,viraE , S~~iC'oE ~y ~v ,. ,~,~. ,, ^ Provide medical management of patients and emergency responders ^ Under the direction of the Incident Commander, Hazmat Paramedics will establish a Casualty Collection Point inside the "warm" zone to perform patient stabilization ^ Patients requiring further medical treatment will be transported to the appropriate receiving hospital ^ On request, will assist allied agencies where resources permit with decontamination and hazardous materials management ^ As a County-wide emergency response agency will train with all other response agencies .rt,~ ,. _, r `s ,, Kr "~ EMERGENCY ~. x~.E.,.~ MANAGEMENT ~~---,,,. /';11SC' Proposed Role: Medical Officer of Health .+rnr+n.w*~'r 51MCOE.~~ ^ Assess health effects of an agent on potentially contaminated individuals and first responders, provide surveillance and case management for those exposed _ ~ ^ Working with CSPS, determine need for and method of ~° decontamination of exposed individuals h ~~' ^ Conduct on-going community surveillance and case management for potentially exposed individuals "; ^ Conduct environmental and public health risk assessments ~~ ^ Liaise with appropriate agencies for environmental `~ surety EMERGENCY ,t i~ MANAGEMENT '+~^„~+~ ~,,~s~ 16 +~t~-.aa ~n~.._ ~~~~.. ~ ?~ *'~<.; EMERGENCY ~.t~ ',s~y „ MANAGEMENT -"'^,.,,,,, Proposed Role: FMSe County of Simcoe Emergency Planning ^ Facilitate working group (. (7CN f Y (~F' S1MCt~E ~'~ ^ Operational policy development support ^ Initial capital investment ^ Ongoing operational coordination of training as required ^ Ongoing operating budget support ^ Annual exercise development support F ~ ~ mss., u Alb 9 ~ ~,we -N 1Z t lY ,~xi~r ut~ "' ~ `t( _._. _ ~ a„-.~ i r p ___ ~ T ts. r ~ , i .__. ._ ~ _ ~_, _~ ~~.~ Simcoe ~aunry ~, ~__ ._i --'°-~--- ~ .~"~ ~ ORAF'T + CBRN Rr~sportsa Tea m _ -~ ., a ~ November 2007 -.°,.,_~ __1 17 t ~- ~ ~" i " ~ "~ ~~ ~"' EMERGENCY ax.y~ lw 'yo- a~.tz.=e,.t+', iaAa: MANAGEMENT -+ j'„~ E;NSC .~..-~.. an.,vrrc~r ~ SIMCOE~ r, ~ ,,u~~. , , r.r!!~~+i~!!!~*48~ Proposed Equipment 2008 ~~ y ^ Federal funding application has been made to acquire the following equipment: ^ Portable decontamination shelters ~~ ^ Chemical monitoring device `~~`~ ~, ^ Protective suits , .,~ _,.- ^ Radio interconnect system ^ Trailer ~`~ ^ Project is currently on the wait list for funding EMERGENCY < <<~~.v7vu~' „~ ., ,.. .'. MANAGEMENT ~-~^ ~~ SIMCOE~~ E11SC Costs & Cost Recovery ,; ^ Pre-incident costs: training and equipping of staff (each service to identify needs) .= ^ Incident costs: fee-for-service charge by Barrie Fire & Emergency Service; potential assistance from private CBRN response teams .Post-incident costs: site remediation, equipment replacement ^ Potential cost recovery: Environmental Protection Act "polluter pays" principle; Transportation of Dangerous Goods Act; Emergency Management & Civil Protection Act (declaration of emergency required to activate Level 2 or 3 teams); municipal fees By-laws ~ `~ 18 ~~-~ t ~rh'~~~ EMERGENCY ~ corn~rut ~~ ;~' MANAGEMENT ~,,,,,;,, S1 MCOE~~ Community Benefits of Proposed Model ^ Increased public safety ^ Increased responder safety ^ Cost savings ^ Service level enhancements ^ Enhanced environmental protection ^ Enhanced emergency management partnerships ^ Enhanced mitigation of economic and community disruption ^ Pioneering leadership in enhanced community emergency response s Y ~ ~~ EMERGENCY ' S iE 4 ] ~ ~(< <~u/vr~t [u't' 4 _.,. ,,,n,~ :... ~~~u~ ~~ ~. MANAGEMENT .~„~~+~,,"~ii ~/IYi~VL..~. { E1N5C ,,~, n ,.c.~~`~+I~Sr~ ^____ Alternatives to Proposed Model ^ Status quo -wait for the arrival of specialized teams ^ Long waits, limited availability ^ Increased risk to life safety ^ No paramedic or police components ~~ ^ Individual community solutions ^ Cost prohibitive, limited resource capacity ^ Outside of current mutual aid agreements ^ Duplication of effort a~ 19 ~ ~~- a5 ~~ ~ ~ ~ ~ +' ~ r ~ ,' ~~ EMERGENCY ' < vcrvrr of .~~..«c~5,ks ~^~~" ~ MANAGEMENT -.~7~„+~ ,~~~l...ll~_ ~: Program Participation ^ It is critical to the safety of emergency responders and ~' ~ ~'~ the general public to have emergency responders of all 4 disciplines who have been trained and equipped to respond to CBRN events, and who exercise both their training and equipment on a regular basis ~~~~ ^ As a result, program can best be implemented if all municipalities, including the cities of Barrie and Orillia, agree to participate .t ^ Support of County Council, municipal Councils, emergency response agencies and other key stakeholders such as the office of the Fire Marshal is ~~-_~... ~nn~r~tinl 4L` EMERGENCY S 11 MANAGEMENT --'++-~•^^~ii F.AISC ~+^~~w~, ~ rv~r car SiMCOE ~y ~.,, rn. c„w„ r.,...i ~~~h~jp1~l 20 TQWNSNIP QF QI~Q-MEDf.1NTE Y ~::~ ~~ - RE~aR-r I ~`_ z, ~_,, Report No. To: Prepared By: FD-2008-8 Committee of the Whole S. Cowden, Director Meeting Date: Subject: Motion # Jun 18 2008 Report on Crossing Guards at Roll #: Shanty Bay R.M.S. File #: RECOMMENDATION{S): Requires Action^X For Information On1yCj It is recommended that: 1. This report is received for information. 2. That the Township of Oro-Medonte work with the County of Simcoe to extend the gravel footpath on the north side of Ridge Rd. West from the intersection of O'Brien St. to the intersection of Line 2 Sauth and Ridge Rd W; 3. That the Simcoe County District School Baard be advised of the changes; 4. That the community at large be advised of the change in route through the village; 5. That, effective with the end of June 2008, the Crossing Guard service at O'Brien St and Ridge Rd be discontinued. BACKGROUND: The Township has provided crossing guards in Shanty Bay since September, 2001. According to reports, this was a measure taken after learning that the Shanty Bay public school had discontinued its student-provided crossing guard program. There have been two crossing guards in place on Ridge Rd. West, one opposite the school, and one approximately 400 metres west at O'Brien street. Two guards have been used, in part, due to there not being a continuous path through the village. The Township, working with the County, installed a 4-way stop at the intersection of Ridge Rd West and Line 2 south in recent years to improve pedestrian safety. The FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-8 Page 1 of 4 speed limit has been reduced to 50 kph and the area has been designated a, `Community Safety Zone,' in which fines for traffic offences are doubled. Currently, pedestrians travel through the village along the south side of the road, from Martine Cr to O'Brien Street, where they must cross the road to the north side where a gravel footpath takes them to the school. As reported by Barrie OPP at the meeting of the Committee of the Whole on June 4, a two-day study was conducted on May 7t" and Stn to determine the numbers of children using the Crossing Guards on their way to and from Shanty Bay Public School. On each of the two days, 17 children crossed at O'Brien Street using the Crossing Guard's services to do so. On the two days surveyed, 41 and 53 children used the Guard directly opposite the school. ANALYSIS: The Village of Shanty Bay has two pedestrian crosswalks across Ridge Rd. For years prior to 2001, these two crosswalks were supervised by student safety patrollers. When the school removed the student safety patrollers the township hired adult crossing guards as an interim measure. In addition, the Township has worked with the County, our own Roads Dept. and the OPP to further improve safety. A lowered speed limit [50 kph from 60 kph], the creation of a, `Community Safety Zone, and the installation of a 4-way stop at the intersection of Ridge Rd and Line 2 South have been added. There is, however, still a disconnection that exists between the two walkways negating the benefit of the 4-way stop. Following monitoring of traffic and the use of the crosswalks in consultation with Barrie OPP, an alternative safer solution has been proposed. The best method to improve safety and make best use of traffic elements already in place is to `connect' the two existing sidewalks that traverse the village. This can be accomplished by extending the gravel foot path from its' current end at O'Brien St westward to the intersection of line 2 South. This will allow all pedestrians to cross the road at the signed 4-way stop and continue through the village, either east or west, without having to cross the road with moving traffic. There is sufficient room in the public right of way on the north side of Ridge Rd to allow this work to be completed with no impact on the paved road itself. Once this work is completed and notification of the school board and the community, the Crossing Guard service at the intersection on O'Brien St and Ridge Rd can be discontinued. FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-8 Page 2 of 4 The Crossing Guard service from the sidewalk an the north side of Ridge Rd to Shanty Bay School will be continued to permit safe passage of children to and from the school in the morning and afternoon. FINANCIAL: Cast to extend the gravel footpath between O'Brien st and Line 2 South: $3300. Removal of 1 crossing guard position: -$7500. approx. Addition of snow removal service for extended pathway: TBD POLICIES/LEGISLATION: Wane CONSULTATIONS: CAO Director of Public Works Detachment Commander, Barrie OPP Community Safety Officer, Barrie OPP Deputy Fire Chief Crossing guards ATTACHMENTS: Barrie OPP: Shanty Bay PS Traffic and Student Volume Survey, Ridge Rd. May 14108 CONCLUSION: Adding approximately 120 metres of gravel path, combined with winter snow clearing will add a measure of safety for school children and all pedestrians through the village. There may be a few students that may have to `backtrack' a short distance to cross at the 4-way stop. FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-8 Page 3 of 4 The increased level of safety for all pedestrians will eliminate the need for the Crossing Guard at Ridge Rd/~'Brien st. ~f Respectfully submitted: _. '~/ SCOtt P. Cowden Director SMT Approval 1 Comments: ~ C.A.O. Approval /Comments: ~~~__ FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008 Report No. FD 2008-8 Page 4 of 4 TQWNSHIP OF QRO-MEDC?NTE REPORT Report No. RC2flfl8-1$ To: Committee of the Whole Prepared By: Shawn Binns Meeting Date: 200$ June 1$ Subject: Hawkestone Canada Day Parade Motion # , Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X^ For Information Only It is recommended: 1. THAT Report No. RC2008-18 be received and adopted. 2. AND THAT an exemption to By-law 2006-3$ be granted to the Hawkestone and Area Community Rssociation to hold a Canada Day Parade an Tuesday July 1St 2008 commencing at 1:OOp.m. 3. AND FURTHER THAT the Public Works Superintendent and the Hawkestone and Area Community Association be notified of Council's decision. BACKGROUND: By-Law No. 2006-38 regulates the holding of parades or processionslevents in the municipality. Section 8 of the above mentioned By-law permits that in a situation where a parade or processionlevent will last less than 24 hours, Council may dispense with any or all of the requirements of the By-Law (Attachment #1) ANA<.YSIS: Mr. Paul Harris (Parade Marshall and President of Hawkestone and Area Community Association}, has supplied information regarding the event (Attachment #2). The Hawkestone and Area Community Association will have volunteers present for the event to assist with the road closure and management of the event. The Oro-Medonte Fire Chief and the Ontario Provincial Police have both been notified. The parade route will commence at the Hawkestone Pier at 1:OOp.m. travel up Line 11 S. turning right on John St, then right on Allen and then conclude at Matilda St. The parade will last approximately 45min. It is recommended that Council waive the requirements of By-Law No. 2006-38 to allow for this parade. The Hawkestone and Area Community Association will advertise the Recreation and Community Services June 18, 2008 Report No. RC2008-18 Page 1 of 2 parade as a combined Hawkestone and Area Community Association /Township of Qro-Medante event for liability purposes. CONSULTATIONS: • HAACA • Public Works Superintendent ATTACHMENTS: 1. By-Law 2fl06-38 2. Parade Route CONCLUSION: The parade is part of the Annual Hawkestone Canada Day Celebrations and draws significant community involvement and participation. The organizing group is exercising due diligence to ensure that all precautions are taken and risks minimized for a safe event. It is recommended that Council grant this request to allow this event to occur once again in 2008. ~~o Shawn Binns Manager of Recreation and Community Services C.A.O. Comments: G.A.O. Approval: Date: -- Recreation and Community Services June 18, 2008 Report No. RC2008-1$ Page 2 of 2 ` if I!t THE CORPflRATiflN flF THE TflWNSHiP flF flRfl-MEDflNTE !~. f' iav-t~Aw Na. 2oas-oss ' A By-law #a Regina#e the Halding of Parades ar PracessianstEvents on Highways 'I {; within the Township of Ora-Medan#e and to Repeal By-law 99-41 ~~ I WHEREAS Section f f of the 1t~unicipaFAcf, 201, S.O.20t}1, c,25, as amended, defines spheres of jurisdiction under which a municipality may pass by-taws; ,~ AND WHEREAS the spheres of jurisdic#ian include highways, including parking and ij traffic an highways; AND WHEREAS the Council of The Corporation of the Township of Cara-Medonte ' deems it expedient to regulate the holding of parades or pracessionslevents an i~ highways within the Township of Oro-Medon#e; 1 li I, NOW THEREFORE the Cauncil of the Township of Oro-Medonte hereby enacts as Ij ~~ follows: 4 1. Be#ore any person, persons, corporations, organizations or associations may Gi ii bald or conduct a parade ar processiaNevent an a municipal highway within the C ( limits of the Township of Qro-Medonte, they shall obtain a permit therefore and comply with the provisions of this by-law. 2. No permit shall be granted under this by-law unless and until a letter of ~ confirmation from the Police Services, in effect at the time of application, is provided to the Township of Uro-Medonte, to ensure that adequate police ' protection is available during the period of the parade or processioNevent ar any or all of them, during which such police protection shalt, in the opinion of the Police Services, be necessary. All costs associated with the required police protection shall be the responsibility of the applicant. I 3. No permit shall be granted under this by-law unless and until the applicant has provided, to the Township of C1ro-Medonte, Proof of insurance indemnifying the Township against damage to public and private property, as wail as, indemnification for general property damage to public and private property, as well as, indemnification for general property damage and public liability. 4. No permit shall be granted under this by-law unless the applicant has deposited, at the discretion of the Township Clerk, a cer#ifiaate in writing from the Medical Clfficer of Health ar the local Heath Unit, that all health and sanitation requirements far the parade or processioNevent have been provided. 5. f~a permit shall be granted under this by-law unless the applicant has deposited, with the Township Clerk, an approved outline of the routes of travel for the parade or pracessioNevent. ~; 6. No permi# shall be granted under this by-law until the applicant has deposited, ~ with the Manager of Recreation and Community Services, a damage deposit, in the amount in effect at the time of application, far the applicable municipal building, to repair minor damages, cleaning of buildings and grounds, after such ,` _~ parade or praeessianlevent has terminated, I' " 7, All o#her casts incurred, sa that municipal property shall be restored to its ~~ previous state, without oast to the Corporation far the administration of such ,j public property, shall be the responsibility of the applicant. ~: ~; - ~ ~ Y;, 8. In the case of any parade ar processiaNevent which would last tar a lesser period than twenty-four (24} hours, the Cauncil may, at its discretion, dispense with any or all of the requirements of this by-law. 1~ 9. Every person, persons, aorparatian, organization or association who contravenes any provision of this by-law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the PrpGfinciel Offences Act, R.S.O. 199{J, c. P.S3, and every such fine is recoverable under the Provincr"ai Offences Ac#. 10. If any court of competent Jurisdiction finds #hat any of the provisions of this by-law are ultra vires the Jurisdiction of Council, or are invalid for a reason, such Drovision steal! tae deemed to be seuerable and shall not invalidate any a# the other provisions of the by-law which shah remain in full farce and e#feet. 11. By-law Na. 99-G1 is hereby repealed in its entirety. 12. This by-law shah take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 18T" DAY OF APRIL, 2006, BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 19ry DAY OF APRIL, 20{}6, THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE 1.~'f , Ma r, J, Nell Craig ~ ~- , ~l~f.' 1~/h~~ /1 ` ~. ~ ~~-........._.-.fir r ~ ~ _ Ac#ing Gler,'Iclc Jen,aill~r Zielenlewskl \~` ~ _ of lRi~~= ./ 1 ~, i 7 ---------;~. ~ s L, f ~t1 ~= l ~ ~ ~ ~ 1? Li ~r'~" { n '~'~., 'd ; f ~a ~.. `. 't t r ~r ~ h't R !~ ~ ~} i{ ~`~ ~ ~~ L t f'r~.~.~ ~ s~ <---•; ~. r-. r -~ •.