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05 14 2008 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Council Chambers Wednesday, May 14, 2008 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Mel Coutanche TIME: 7:00 p.m. Staff Present: Rabin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate ServiceslGlerk; Shawn Binns, Manager of Recreation and Community Services; Bruce Hoppe, Director of Building and Planning Services; Tamara Obee, Human Resources Manager; Marie Brissette, Committee Ca-ardinator Also Present: Dennis Tascona, Rob Mason, Rene DeMartini 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C080514-1 Moved by Allison, Seconded by Hough Be it resolved that the following items be added to the agenda for consideration: 11. REPORTS OF MEMBERS OF COUNCIL: a) Deputy Mayor Hough, re: County Growth Update. 17. IN-CAMERA ITEMS: g} Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staff Update). h) Councillor Crawford, re: Property Matter (Line 2 and Hwy. 11). Carried. 4. ADOPTION OF AGENDA Motion No. CO$0514-2 Moved by Crawford, Seconded by Agnew Be it resolved that the agenda for the Council meeting of Wednesday, May 14, 2008 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting of April 23, 2008. Motion No. C080514-3 Moved by Hough, Seconded by Allison Be it resolved that the minutes of the Council meeting held on April 23, 2008 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. Page 2 Council Meeting Minutes- May 14, 2008 8. PUELIC MEETINGS: a} Proposed Amendment to the Zoning By-Law, 2008-ZBA-03, Lot 35, Concession 4, Plan 819, (Oro), Township of Oro-Medonte, (Mason}. Deputy Mayor Ralph Hough called the public meeting to order at 7:04 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2008-ZBA-03 (Mason), Lot 35, Concession 4, Plan 819 (formerly within the Township of Oro}, Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on April 24, 2008 and posted an a sign on the subject property on April 24, 2008. The following correspondence was received at the meeting: None. Bruce Hoppe, Director of Building and Planning Services, explained the purpose and effect of the proposed amendment. The following public members offered verbal comments with respect to the proposed amendment: None. The Deputy Mayor advised that written submissions will be received at the Township offices until June 4, 2008. No additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments ar questions, the meeting adjourned at 7:09 p.m. 9. DEPUTATIONS: None. Page 3 Council Meeting Minutes- May 14, 2408 10. REPORTS OF MUNICIPAL. OFFICERS: a) Report No. RC 2008-15, Shawn Binns, Manager of Recreation and Community Services re: Request far GrantlSubsidy, Rotary Club of Barrie (RCMP Musical Ride}. Motion No, C080514-4 Moved by Evans, Seconded by Agnew Be it resolved that 1. Report No. RC 2008-15, Shawn Binns, Manager of Recreation and Community Services re: Request for Grant/Subsidy, Rotary Club of Barrie (RCMP Musical Ride) be received and adopted. 2. That the Rotary Club of Barrie be requested to submit the applicable fee of $214.00 for the rental of the Old Town Hall in accordance with the Township policy. 3. And Further That the Rotary Club of Barrie be notified of Council's decision. Defeated. b) Report No. RC 2008-16, Shawn Binns, Manager of Recreation and Community Services re: Sweetwater Park Tender Results. Motion No. C080514-5 Moved by Allison, Seconded by Hough Be it resolved that 1. Report No. RC 2008-16, Shawn Binns, Manager of Recreation and Community Services re: Sweetwater Park Tender Results be received and adopted. 2. That staff be authorized to proceed with the development of Sweetwater Park 3. That Little Tykes be awarded the contract for Playground Supply and Installation for Sweetwater Park in amount of Fifty-Six Thousand Dollars ($56,000.00). 4. That tender RG2008-02 Sweetwater Park Development be awarded to DarPak Inc. in the amount of Two Hundred Ninety Nine Thousand, Four Hundred and Four Dollars and 50 cents ($299,404.50}. 5. That staff be authorized to enter into a Canadian Construction Documents Committee (CGDC 4} Unit Price Contract with DarPak Inc. 6. That an update on the Sweetwater Park Development be circulated to all residents in the Sugarbush Community and communicated to all Township residents. Carried. Page 4 Council Meeting Minutes- May 14, 2008 c) Report No. ADM 2008-07, Doug Irwin, Director of Corporate Services/Clerk, re: Fees and Services Review, Corporate Services Department. Motion No. C080514-6 Moved by Evans, Seconded by Crawford Be it resolved that 1. Report No. ADM 2008-07, Daug Irwin, Director of Corporate Services/Clerk, re: Fees and Services Review, Corporate Services Department be received and adapted. 2. That the following Corporate Services Department fees be approved as follows: Subject Matter Amount 1. Land purchase requests (initial non- refundable a ment $250.00 2. Deposit required when lands declared sur lus $5,000.00 3. Annual Encroachment A reements $100.00 3. And Further That the Clerk bring forward a consolidated fees and charges by- law for Council's consideration. Carried. d) Report No. DS 2008-31, Bruce Hoppe, Director of Building and Planning Services, re: Proposed Zoning By-law Amendment, Resource Exchange Inc. (Tascona), Concession 3, W Part of Lots 27 and 28 (Oro), Township of Oro- Medonte. Council consented to allow Dennis Toscana to speak on this matter. Motion No. CO$0514-7 Moved by Hough, Seconded by Allison Be it resolved that 1. Report No. BP 2008-31, Bruce Hoppe, Director of Building and Planning Services, re: Proposed Zoning By-law Amendment, Resource Exchange Inc. (Tascona), Concession 3, W Part of Lots 27 and 28 (Oro), Township of Oro- Medonte be received. 2. And Further That Application 2008-ZBA-05 proceed to a statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. Page 5 Council Meeting Minutes- May 14, 2008 11. REPORTS OF MEMBERS OF COUNCIL: a) Deputy Mayor Hough, re: County Growth Update. Motion No. C080514-8 Moved by Crawford, Seconded by Evans Be it resolved that the verbal information presented by Deputy Mayor Hough re: County of Simcoe Growth Plan Update be received. Carried. 12. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on May 7, 2008. Motion No. C080514-9 Moved by Crawford, Seconded by Evans Be it resolved that the minutes of the Committee of the Whole Meeting held on May 7, 2008 be received and further that the recommendations therein be adopted. Carried. b) Planning Advisory Committee minutes, meeting held on Apri128, 2008. Motion No. C080514-10 Moved by Allison, Seconded by Hough Be it resolved that the draft minutes of the Planning Advisory Committee meeting held on April 28, 2008 be received. Carried. Motion No. C080514-11 Moved by Evans, Seconded by Agnew Be it resolved that Applications 2008-OPA-01 and 2008-ZBA-06 submitted by 1698165 Ontario Inc. (Ossum Enterprises Inc.) respecting 2976 Highway 11, Part of Lot 20, Concession 7 (Oro), Township of Ora-Medonte proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. Page 6 Council Meeting Minutes- May 14, 2008 Motion No. C080514-12 Moved by Hough, Seconded by Allison Be it resolved that Application 2008-ZBA-04, far rezoning submitted by Brent Hale respecting 1310 Maanstone Road West, Concession 3, South Part of Lot 16 (Medonte), Township of Oro-Medonte proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. c) Special Planning Advisory Committee minutes, meeting held on May 5, 2008. Motion No. C080514-13 Moved by Agnew, Seconded by Crawford Be it resolved that the draft minutes of the Special Planning Advisory Committee meeting held on May 5, 2008 be received. Carried. 13. CONSENT AGENDA: a) Lake Simcoe Regional Airport Commission minutes, meeting held on March 20, 2008. Staff Recommendation: Receipt. b) Barrie Public Library Board minutes, meeting held on March 27, 2008. Staff Recommendation: Receipt. c) Linda Groves, Burl's Creek Family Event Park, correspondence dated April 22, 2008 re: 200$ Activities. Staff Recommendation: Receipt. d) Katja Bowman, Treasurer, Oro Station Community Hall, correspondence received May 8, 2008, re: Letter of Appreciation. Staff Recommendation: Receipt. Page 7 Council Meeting Minutes- May 14, 2008 13. CONSENT AGENDA: (Cont'd} Motion No. 0080514.14 Moved by Allison, Seconded by Hough Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Lake Simcoe Regional Airport Commission minutes, meeting held on March 20, 2008. Received. b) Barrie Public Library Board minutes, meeting held on March 27, 2008. Received. c) Linda Groves, Burl's Creek Family Event Park, correspondence dated April 22, 2008 re: 2008 Activities. Received. d) Katja Bowman, Treasurer, Oro Station Community Hall, correspondence received May $, 2008, re: Letter of Appreciation. Received. Carried. 14. COMMUNICATIONS: a) Charles Burgess, Manager, Planning, Lake Simcoe Region Conservation Authority, correspondence dated April 23, 2008 re: Service Delivery Meeting, Township of Oro-Medonte -Lake Simcoe Region Conservation Authority. Motion No. 0080514-15 Moved by Crawford, Seconded by Agnew Be it resolved that 1. The correspondence dated April 23, 2008 from Charles Burgess, Manager, Planning, Lake Simcoe Region Conservation Authority, re: Service Delivery Meeting, Township of Oro-Medonte -Lake Simcoe Region Conservation Authority be received. 2. That Council endorse the service delivery outline proposed in the April 23, 2008 correspondence from Charles Burgess, Manager, Planning, Lake Simcoe Region Conservation Authority. 3. And Further that the LSRCA be advised of Council's decision. Carried. Page 8 Council Meeting Minutes- May 14, 2008 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17. IN-CAMERA ITEMS: Motion No. 0080514-16 Moved by Hough, Seconded by Allison Be it resolved that we do now go In-Camera at 7:55 p.m. to discuss Personnel, Legal, Property and Personal Matters. Carried. Motion No. 0080514-17 Moved by Evans, Seconded by Agnew Be it resolved that we do now Rise and Report from In-Camera at 9:49 p.m. Carried. a) Tamara Obee, Human Resources Officer, re: Personnel Matter (Planning Dept.). Motion No. 0080514-18 Moved by Allison, Seconded by Hough Be it resolved that the confidential correspondence dated May 8, 2008 presented by Tamara Obee, Human Resources Officer, re: Personnel Matter (Planning Dept., Kozlowski) be received with regrets. Carried. Page 9 Council Meeting Minutes- May 14, 2008 b) Robin Dunn, Chief Administrative Officer re: Legal Matter (Lake Simcoe Regional Airport). Motion No. C080514-19 Moved by Evans, Seconded by Crawford Be it resolved that the confidential correspondence dated May 14, 2008 and confidential verbal information presented by Robin Dunn, Chief Administrative Officer and Bruce Hoppe, Director of Building and Planning Services, re: legal Matter (Lake Simcoe Regional Airport) be received. Carried. c) Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Unopened Road Allowance Between Concession 6 and 7, Part of PIN #58533-0179, Modco). Motion No. CO$0514-20 Moved by Allison, Seconded by Hough Be it resolved that 1. The confidential correspondence dated April 7, 2008 presented by Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Unopened Road Allowance Between Concession 6 and 7, Part of PIN #58533-0179, Modco) be received. 2. The confidential verbal information presented by Rene DeMartini, President, Modco Investments I_td. be received. 3. And Further That staff continue to liaise with the applicant as directed by Council. Carried. Page 10 Council Meeting Minutes- May 14, 2008 d) Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Oro Agricultural Society Boundary Adjustment Part Lot 15, Concession 8 (Oro), Township of Oro-Medonte. Motion No. C080514-21 Moved by Crawford, Seconded by Evans Be it resolved that 1. Confidential Report No. ADM 2008-08 Doug Irwin, Director of Corporate Services/Clerk re: Property Matter (Oro Agricultural Society Boundary Adjustment Part Lot 15, Concession 8 (Oro), Township of Oro-Medonte be received and adopted. 2. That the lands described as Part of Lot 15, Concession 8 (Oro), Township of Oro-Medonte, mare particularly described as Parts 1 and 4, Plan 51 R-35964 be declared surplus to the needs of the municipality and conveyed to the Oro Agricultural Society. 3. And Further That the Clerk bring forward the appropriate by-law for Council's consideration. Carried. e) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Performance Review Documentation). Motion No. C080514-22 Moved by Hough, Seconded by Allison Be it resolved that 1. The confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Performance Review Documentation) be received. 2. That Council authorize the Mayor and CAO Performance Evaluation Committee to undertake the interim Performance Review of the Chief Administrative Officer. 3. And Further That the Mayor and Council complete the interim performance review of the CAO using the process and assessment tool outlined in the Confidential Report No. CAO 2008-05. Carried. Page 11 Council Meeting Minutes- May 14, 2008 f) Scott Cowden, Director of Fire and Emergency Services, re: Personal Matter (Report on Incident 2008FD00221). Motion No. C080514-23 Moved by Agnew, Seconded by Evans Be it resolved that Confidential Report No. FD 2008-04, Scott Cowden, Director of Fire and Emergency Services, re: Personal Matter (Report on Incident 2008FD00221) be received for information. Carried. g) Robin Dunn, Chief Administrative Officer re: Personnel Matter (Staff Update). Motion No. C080514-24 Moved by Allison, Seconded by Hough Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Staff Update) be received. Carried. h) Councillor Crawford, re: Property Matter (Line 2 and Hwy. 11). Motion No. C080514-25 Moved by Agnew, Seconded by Allison Be it resolved that the confidential verbal information presented by Councillor Crawford re: Property Matter (Line 2 and Hwy. 11) be received. Carried. Page 12 Council Meeting Minutes- May 14, 2408 18. BY-LAWS: a} By-Law No. 2008-056 A By-law to Adapt the Estimates of all Amounts Required During the Year and for Levying the Tax Rates for the Year 2008. Motion No. C080514-26 Moved by Agnew, Seconded by Crawford Be it resolved that a By-law to Adopt the Estimates of all Amounts Required During the Year and far Levying the Tax Rates for the Year 2008 be introduced and read a first and second time and numbered By-Law No. 2008-056. Carried. That By-Law No. 2008-056 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By-Law No. 2008-057 A By-law to amend the zoning provisions which apply to lands within West Part of Lot 25 Concession 10 (Former Township of Oro), Township of Oro- Medonte (Gaudet 2007-ZBA-11 }. Motion No. C080514-27 Moved by Hough, Seconded by Allison Be it resolved that a By-law to amend the zoning provisions which apply to lands within West Part of Lot 25 Concession 10 (Former Township of Oro}, Township of Oro-Medonte (Gaudet 2007-ZBA-11) be introduced and read a first and second time and numbered By-Law No. 2008-057. Carried. That By-Law No. 2008-057 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 Council Meeting Minutes- May 14, 2008 c) By-Law No. 2008-058 A By-law to Assume and Establish Highways Within the Township of Oro-Medonte Walnut Drive (All) Plan M-696; Red Oak Crescent, Line 2 South to Walnut Drive Lots 11-15 Plan M-696; Red Oak Crescent, Line 2 South to Walnut Drive Lots 1-4; 23&24 Plan M-696. Motion No. C080514-28 Moved by Crawford, Seconded by Agnew Be it resolved that a By-law to Assume and Establish Highways Within the Township of Oro-Medonte, Walnut Drive (All) Plan M-696; Red Oak Crescent, Line 2 South to Walnut Drive Lots 11-15 Plan M-696; Red Oak Crescent, Line 2 South to Walnut Drive Lots 1-4; 23&24 Plan M-696 be introduced and read a first and second time and numbered By-Law No. 2008-058. Carried. That By-Law No. 2008-058 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. d) By-law No. 2008-059 Being a By-Law to Terminate The Agreements for the Provision of Enforcement and Prosecution Services between the Simcoe Muskoka District Health Unit and the Township of Oro-Medonte and to Repeal By-Law No's. 2002-140, 2002-141, 2003- 045, 2003-055, 2003-056. Motion No. C080514-29 Moved by Allison, Seconded by Hough Be it resolved that a By-Law to Terminate The Agreements for the Provision of Enforcement and Prosecution Services between the Simcoe Muskoka District Health Unit and the Township of Oro-Medonte and to Repeal By-Law No's. 2002- 140, 2002-141, 2003-045, 2003-055, 2003-056 be introduced and read a first and second time and numbered By-Law No. 2008-059. Carried. That By-Law No. 2008-059 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 14 COUncil Meeting Minutes- May 14, 2008 e) By-Law No. 2008-060 A By-law to amend By-Law No. 2008-030, "Animal Control By-Law", A By-Law to regulate, license and control animals within the Township of Oro-Medonte. Motion No. 0080514.30 Moved by Agnew, Seconded by Evans Be it resolved that a By-law to amend By-Law No. 2008-030, "Animal Control By- Law", A By-Law to regulate, license and control animals within the Township of tJro-Medonte be introduced and read a first and second time and numbered By- Law No. 2008-060. Carried. That By-Law No. 2008-060 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. f) By-Law No. 2008-062 Being a By-law to Provide for the Giving and Changing of Names to Highways within the Township of taro-Medonte (Sokil Boulevard). Motion No. 0080514-31 Moved by Hough, Seconded by Allison Be it resolved that a By-law to Provide for the Giving and Changing of Names to Highways within the Township of Oro-Medonte {Sokil Boulevard) be introduced and read a first and second time and numbered By-Law No. 2008-062. Carried. That By-Law No. 2008-062 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 Council Meeting Minutes- May 14, 2008 g) By-Law No. 2008-063 Being a By-law to Amend By-law No. 95-$5, Being a By-law to regulate the parking of vehicles (Lakeshore Road). Motion No. C080514-32 Moved by Evans, Seconded by Crawford Be it resolved that a By-law to Amend By-law No. 95-85, Being a By-law to regulate the parking of vehicles (Lakeshore Road) be introduced and read a first and second time and numbered By-Law No. 2008-063. Carried. That By-Law No. 2008-063 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. CONFIRMATION BY-LAW NO. 200$-055 Motion No. C080514-33 Moved by Allison, Seconded by Hough Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, May 14, 2008 be introduced and read a first and second time and numbered By-Law No. 2008-055. Carried. That By-Law No. 2008-055 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS Page 16 Council Meeting Minutes- May 14, 2008 22. ADJOURNMENT Motion No. CQ80514-34 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 10:40 p.m. Carried. ,,. -_~ t .I _,_ ~ ~ ~~ t ~ - a A Mayor; H.S. Hu hes Clrk, J. Doyglas Irwin ~~ b Page 17 Council Meeting Minutes- May 14, 2408