05 21 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, May 21, 2008 TIME: 9:04 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Mel Coutanche
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Shawn Binns, Manager of Recreation and
Community Services; Bruce Hoppe, Director of Building and
Planning Services; Scott Cowden, Director of Fire and Emergency
Services
Also Present: Sue Bragg, Gaviller & Company
Mayor H.S. Hughes assumed the chair and called the meeting to order.
NOTICE OF ADDITIONS TO AGENDA
Motion No. CW080521-1
Moved by Hough, Seconded by Allison
It is recommended that the following items be added to the agenda for consideration:
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Allison, correspondence dated May 15, 2008 re: Association of
Municipalities of Ontario (AMO) Alert No. 08/022, Provincial Government's Solar
Task Force Seeks Input.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW080521-2
Moved by Evans, Seconded by Agnew
It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
May 21, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Nottawasaga Valley Conservation Authority minutes, meeting held on April 11, 2008.
Staff Recommendation: Receipt.
b) Aileen Carroll, Minister Responsible for Seniors, correspondence dated April 25, 2008
re: Proclamation Request, June, 2008, "Seniors' Month".
Staff Recommendation: Receipt, Proclaim, Post on Township's Website.
c) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority,
correspondence dated May 6, 2008 re: 2008 LSRCA Budget and Municipal Levies.
Staff Recommendation: Receipt.
Motion No. CW080521-3
Moved by Allison, Seconded by Hough
It is recommended that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Nottawasaga Valley Conservation Authority minutes, meeting held on April 11, 2008.
Received.
b) Aileen Carroll, Minister Responsible for Seniors, correspondence dated April 25, 2008
re: Proclamation Request, June, 2008, "Seniors' Month".
Received, Proclaimed, Posted on Township's Website.
c) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority,
correspondence dated May 6, 2008 re: 2008 LSRCA Budget and Municipal Levies.
Received.
Carried.
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Committee of the Whole Meeting Minutes -May 21, 2008
6. COMMUNICATIONS:
a) Doug Luker, Chief Administrative Officer/Clerk, Township of Tiny,
correspondence dated April 16, 2008, re: Motion, 400th Anniversary -Arrival of
Samuel de Champlain [deferred from May 7, 2008 meeting].
Motion No. CW080521-4
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated April 16, 2008 from Doug Luker, Chief Administrative
Officer/Clerk, Township of Tiny, re: Motion, 400th Anniversary -Arrival of Samuel
de Champlain be received.
2. And Whereas the 400th Anniversary of the arrival of Samuel de Champlain -
French explorer, founder and Father of Canada - to Huronia in Ontario on
August 1, 1615 is approaching.
3. And Whereas on March 27, 2008, Garfield Dunlop, MPP of Simcoe North
presented a resolution (schedule A, attached) at the Ontario Legislature asking
for the support of all levels of government in order to commemorate this event.
4. Now Therefore, the Council of the Township of Oro-Medonte supports the above
mentioned resolution.
5. And Further That Dalton McGuinty, Premier, the Ministry of Tourism, the Ministry
of Culture, Garfield Dunlop, MPP Simcoe North and the Township of Tiny be
notified of Council's decision.
Carried.
b) Judy Sutherland, President, Horseshoe Valley Property Owners Association,
correspondence dated May 15, 2008 re: 4th Line Park.
Motion No. CW080521-5
Moved by Hough, Seconded by Allison
It is recommended that
1. The correspondence dated May 15, 2008 from Judy Sutherland, President,
Horseshoe Valley Property Owners Association (HVPOA), re: 4th Line Park be
received.
2. That the HVPOA be permitted to fundraise for the possible future development
of the 4th Line Park.
3. That, upon receipt of the Strategic Facility Plan, Council considers future
enhancements for the 4th Line Park.
4. And Further That the HVPOA be advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes -May 21, 2008
6. COMMUNICATIONS:
Motion No. CW080521-5 Rescinded at June 3, 2009
CoW Meeting by Motion No. CW090603-08
a) Doug Luker, Chief Administrative Officer/Clerk, Township of Tiny,
correspondence dated April 16, 2008, re: Motion, 400th Anniversary - Arrival of
Samuel de Champlain [deferred from May 7, 2008 meeting].
Motion No. CW080521-4
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated April 16, 2008 from Doug Luker, Chief Administrative
Officer/Clerk, Township of Tiny, re: Motion, 400th Anniversary - Arrival of Samuel
de Champlain be received.
2. And Whereas the 400th Anniversary of the arrival of Samuel de Champlain -
French explorer, founder and Father of Canada - to Huronia in Ontario on
August 1, 1615 is approaching.
3. And Whereas on March 27, 2008, Garfield Dunlop, MPP of Simcoe North
presented a resolution (schedule A, attached) at the Ontario Legislature asking
for the support of all levels of government in order to commemorate this event.
4. Now Therefore, the Council of the Township of Oro-Medonte supports the above
mentioned resolution.
5. And Further That Dalton McGuinty, Premier, the Ministry of Tourism, the Ministry
of Culture, Garfield Dunlop, MPP Simcoe North and the Township of Tiny be
notified of Council's decision.
Carried.
b) Judy Sutherland, President, Horseshoe Valley Property Owners Association,
correspondence dated May 15, 2008 re: 4th Line Park.
Motion No. CW080521-5
Moved by Hough, Seconded by Allison
It is recommended that
1. The correspondence dated May 15, 2008 from Judy Sutherland, President,
Horseshoe Valley Property Owners Association (HVPOA), re: 4th Line Park be
received.
2. That the HVPOA be permitted to fundraise for the possible future development
of the 4th Line Park.
3. That, upon receipt of the Strategic Facility Plan, Council considers future
enhancements for the 4th Line Park.
4. And Further That the HVPOA be advised of Council's decision.
Carried.
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Committee of the Whole Meeting Minutes - May 21, 2008
Motion No. CW080521-6
Moved by Allison, Seconded by Hough
It is recommended that the parking lot at the 4t" Line Park be expanded prior to
Council's receipt of the Strategic Facility Plan and consideration of future
enhancements for the 4t" Line Park; and further that HVPOA be advised of Council's
decision.
Carried.
Motion No. CW080521-7
Moved by Evans, Seconded by Agnew
It is recommended that Melanie Smith, ScotiaMcLeod, be appointed as the Stock
Broker of Record for the Township of Oro-Medonte.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Allison, correspondence dated May 15, 2008 re: Association of
Municipalities of Ontario (AMO) Alert No. 08/022, Provincial Government's Solar
Task Force Seeks Input.
Motion No. CW080521-8
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated May 15, 2008 and verbal
information presented by Councillor Allison, re: Association of Municipalities of
Ontario (AMO) Alert No. 08/022, Provincial Government's Solar Task Force Seeks
Input be received.
Carried.
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Committee of the Whole Meeting Minutes -May 21, 2008
8. FINANCE AND ADMINISTRATION:
a) Sue Bragg, Gaviller & Company LLP, re: 2007 Audited Financial Report.
Paul Gravelle, Director of Finance/Treasurer/Deputy CAO distributed
correspondence dated March 12, 2008, from Gaviller & Company LLP to members of
Council.
Motion No. CW080521-9
Moved by Allison, Seconded by Hough
It is recommended that the correspondence dated May 21, 2008 and verbal
information presented by Sue Bragg, Gaviller & Company LLP, re: 2007 Audited
Financial Report be received.
Carried.
b) Report No. TR 2008-11, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Statement of Accounts, April, 2008.
Motion No. CW080521-10
Moved by Agnew, Seconded by Evans
It is recommended that
1. Report No. TR 2008-11, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Statement of Accounts, April, 2008 be received.
2. And Further That the accounts for the month of April, 2008 totalling
$1,056,557.21 be received.
Carried.
9. PUBLIC WORKS:
None.
10. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
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Committee of the Whole Meeting Minutes -May 21, 2008
11. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2008-32, Bruce Hoppe, Director of Building and Planning
Services re: Zoning By-law Amendment 2007-ZBA-10 (Helen Perry), Pt. of Lot
17, Con 11. (Oro), Township of Oro-Medonte, 556 Line 11 North.
Motion No. CW080521-11
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. BP 2008-32, Bruce Hoppe, Director of Building and Planning
Services re: Zoning By-law Amendment 2007-ZBA-10 (Helen Perry), Pt. of Lot
17, Con 11. (Oro), Township of Oro-Medonte, 556 Line 11 North be received and
adopted.
2. That Zoning By-law Amendment Application 2007-ZBA-10 for Helen Perry, Part
of Lot 17, Concession 11, (Oro), Township of Oro-Medonte, to amend Zoning
By-law 97-95 (as amended) from Agricultural/Rural (A/RU) Zone to Rural
Industrial (IR) Zone on Schedule A11 be approved.
3. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
12. EMERGENCY SERVICES:
a) Report No. FD 2008-5, Scott Cowden, Director of Fire and Emergency Services,
re: Report on Activities, March, 2008.
Motion No. CW080521-12
Moved by Hough, Seconded by Allison
It is recommended that Report No. FD 2008-5, Scott Cowden, Director of Fire and
Emergency Services, re: Report on Activities, March, 2008 be received for
information.
Carried.
13. RECREATION AND COMMUNITY SERVICES:
None.
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Committee of the Whole Meeting Minutes -May 21, 2008
14. IN-CAMERA:
Motion No. CW080521-13
Moved by Allison, Seconded by Hough
It is recommended that we do now go In-Camera at 9:29 a.m. to discuss Legal and
Property Matters.
Carried.
Motion No. CW080521-14
Moved by Evans, Seconded by Agnew
It is recommended that we do now Rise and Report from In-Camera at 10:24 a.m.
Carried.
a) Robin Dunn, Chief Administrative Officer re: Legal Matter (Lake Simcoe Regional
Airport).
Chris Williams, Aird & Berlis LLP, participated via conference call.
Motion No. CW080521-15
Moved by Agnew, Seconded by Evans
It is recommended that the confidential correspondence dated May 14, 2008 and
presented by Robin Dunn, Chief Administrative Officer re: Legal Matter (Lake Simcoe
Regional Airport) be received.
Carried.
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Committee of the Whole Meeting Minutes -May 21, 2008
b) Robin Dunn, Chief Administrative Officer re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793,
Line 2 North).
Motion No. CW080521-16
Moved by Hough, Seconded by Allison
It is recommended that
1. The confidential correspondence dated May 15 and 16, 2008 and presented by
Robin Dunn, Chief Administrative Officer re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar
Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793,
Line 2 North) be received.
2. And Further That the Chief Administrative Officer be immediately authorized to
execute the Property Assessment Agreement dated May 16, 2008.
Carried.
15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. CW080521-17
Moved by Evans, Seconded by Crawford
It is recommended that we do now adjourn at 11:38 a.m.
Carried.
Mayor; H.S. H ghes C rk, J. Do as Irwin
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Committee of the Whole Meeting Minutes -May 21, 2008