06 04 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WNO~E MEETING MINUTES
Council Chambers
Wednesday, June 4, 2008 TIME: 9:05 a.m.
Present: Mayar H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison (left at 11:35 a.m.)
Gouncillor Sandy Agnew
Councillor John Crawford (left at 1:27 p.m.)
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
FinancelTreasurer/Deputy GAO; Doug Irwin, Director of Corporate
ServiceslClerk; Bruce Hoppe, Director of Building and Planning
Services; Scott Cowden, Director of Fire and Emergency Services;
Keith Mathieson, Director of Engineering and Environmental
Services; Tamara Obee, Human Resources Officer
Also Present: Wayne Wilson, Fred Nix, Nottawasaga Valley Conservation
Authority; S/Sgt. Dirk Cockburn, Barrie Detachment, OPP; Tom
Gazda, Brian Krecklo, Gazda, Houlne Associates
Mayar H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW080604-1
Moved by Evans, Seconded by Grawford
It is recommended that the following items be added to the agenda for consideration:
6. COMMUNICATIONS:
b} Glen Knox, County Clerk, The Corporation of the County of Simcoe,
correspondence dated May 30, 2008 re: Municipal Delivery of Green Bins far
Organics Program.
c} Councillor Coutanche, re: Jean Brennan correspondence dated May 18, 2008;
Bike Lanes.
12. EMERGENCY SERVICES:
b) Scott Cowden, Director of Fire and Emergency Services memorandum
correspondence dated June 3, 2008 re: Moonstone Student Volume Survey,
One Day Count of "Nutrition Break" Use of Crossing Guard, Moonstone Public
School.
Motion No. CW080604-1 tCont'd};
14. IN-CAMERA:
e} Tamara Obee, Human Resources Officer, re: Personnel Matter (Manager of
Engineering and Environmental Services).
f} Tamara Obee, Human Resources Officer, re: Personnel Matter (Chief Building
Official).
g) Tamara Obee, Human Resources Officer, re: Personnel Matter (Development
Services).
h) Tamara Obee, Human Resources Officer, re: Personnel Matter (Deputy
Treasurer}.
i) Tamara Obee, Human Resources Officer, re: Personnel Matter {Intermediate
Planner).
j) Scott Cowden, Director of Fire and Emergency Services re: Legal Matter (Report
on Incident 2008FD00221 }.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW080604-2
Moved by Hough, Seconded by Coutanche
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, June 4, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
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Committee of the Whole Meeting Minutes -June 4, 2008
5. CONSENT AGENC?A:
a) take Simcoe Regional Airport minutes, meeting held on April 17, 2008.
Staff Recommendation: Receipt.
b) take Simcoe Region Conservation Authority, minutes far meeting held on April
25, 2008 and highlights far meeting held on May 23, 2008.
Staff Recommendation: Receipt.
c) Glen Knax, County Clerk, The Corporation of the County of Simcae,
correspondence dated May 27, 2008 re: County of Simcoe Growth Area Plan.
Staff Recommendation: Receipt.
Motion No. CW080fi04-3
Moved by Evans, Seconded by Crawford
It is recommended that the staff recommendations with respect to the items listed
under "consent Agenda" be adopted as printed:
a) take Simcoe Regional Airport minutes, meeting held an April 17, 2008.
Received.
b) take Simcoe Region Conservation Authority, minutes for meeting held on April
25, 2008 and highlights for meeting held on May 23, 2008.
Received.
c) Glen Knox, County Clerk, The Corporation of the County of Simcoe,
correspondence dated May 27, 2008 re: County of Simcoe Growth Area Plan.
Received.
Carried.
fi. COMMUNICATIONS:
a) Ron and Patricia Bolger, correspondence dated May 18, 2008 re: Indian Park
Association Lands.
Correspondence dated May 30, 2008 from Ron and Patricia Bolger was distributed to
members of Council.
Motion No. CWO$Ofi04-4
Moved by Coutanche, Seconded by Hough
It is recommended that the correspondence dated May 18 and 30, 2008 from Ron
and Patricia Bolger, re: Indian Park Association lands be received.
Carried.
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Committee of the Whole Meeting Minutes -June 4, 2008
b) Glen Knox, County Clerk, The Corporation of the County of Simcoe,
correspondence dated May 30, 2008 re: Municipal Delivery of Green Bins for
Organics Program.
Motion No. CW080fi04-5
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated May 30, 2008 from Glen Knox,
County Clerk, The Corporation of the County of Simcoe, re: Municipal Delivery of
Green Bins for Organics Program be received.
Carried.
c} Councillor Coutanche, re: Jean Brennan correspondence dated May 18, 2008,
Bike Lanes.
Correspondence dated May 18, 2008 was distributed to members of Council.
Motion No. CWU8Q604-fi
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated May 18, 2008 from Jean Brennan,
re: Bike Lanes be received and referred to the Recreation Technical Support Group.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
None.
8. FINANCE AND ADMINISTRATION:
a) Wayne Wilson, CAO/Secretary-Treasurer; Fred Nix, Chair, Nottawasaga Valley
Conservation Authority, re: Natural Heritage.
Motion No. CWO$Ofi04-7
Moved by Crawford, Seconded by Agnew
It is recommended that the verbal information and correspondence entitled, "Species
at Risk" presented by Wayne Wilson, CAO/Secretary-Treasurer and Fred Nix, Chair,
Nottawasaga Valley Conservation Authority, re: Natural Heritage be received.
Carried.
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Committee of the Whole Meeting Minutes -June 4, 2048
b} SlSgt. Dirk Cockburn, Barrie Detachment, Ontario Provincial Police, re: Shanty
Bay Public School Traffic and Student Volume Survey, Ridge Road.
Mayor H.S. Hughes distributed map correspondence to members of Council and
staff.
Motion No. CW080fi04-8
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated May 14, 2008 and verbal
information presented by S1Sgt. Dirk Cockburn, Barrie Detachment, Ontario
Provincial Police, re: Shanty Bay Public School Traffic and Student Volume Survey,
Ridge Road be received.
Carried.
c) Report No. TR 2008-12, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Per-Kilometer Rate.
The Director of Finance distributed additional correspondence to members of Council
and staff.
Motion No. CW080fi44-9
Moved by Hough, Seconded by Coutanche
It is recommended that
1. Report No. TR 2008-12, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Per-Kilometer Rate be received and adapted.
2. That the per-kilometer rate for the Township of Ora-Medonte be increased to
$.44 effective July 1, 2008.
3. That the municipality hereby establishes, as a policy, that the per-kilometer rate
will be adjusted on July 1St each year to $.055 below the CRA rate for Ontario far
the previous year.
4. And Further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Carried.
9. PUBLIC WORKS:
None.
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Committee of the Whole Meeting Minutes -June 4, 2008
10. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2008-23, Keith Mathieson, Director of Engineering and
Environmental Services, re: Pre-Servicing Agreement - 2063334 Ontario Inc.
(Hamire Subdivision) -Parcel 5 - 2, Section 51-Med-14, Being Part of Lot 5,
Concession 14, Designated as Parts 1 - 5 incl., 51 R-23534, Being all of PIN
#5$530-0119 (Lt).
Motion No. CWO$Ofi04-10
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. EES 2008-23, Keith Mathieson, Director of Engineering and
Environmental Services, re: Pre-Servicing Agreement - 2063334 Ontario Inc.
(Homire Subdivision) -Parcel 5 - 2, Section 51-Med-14, Being Part of Lot 5,
Concession 14, Designated as Parts 1 - 5 incl., 51 R-23534, Being all of PIN
#58530-0119 (Lt) be received and adapted.
2. That the Township of Oro-Medonte enters into aPre-Servicing Agreement with
2063334 Ontario Inc.
3. That the Clerk prepares a By-law for Council's consideration.
4. And Further That the owner be notified of Council's decision.
Carried.
11. DEVELOPMENT SERVICES:
None.
12. EMERGENCY SERVICES:
a) Scott Cowden, Director of Fire and Emergency Services and Bruce Hoppe,
Director of Development Services, memorandum correspondence, re: Rationale,
Water Storage Requirements, 3 Small Crescent, Township of Oro-Medonte [to
be distributed at meeting].
Motion No. CWO$Ofi04-11
Moved by Coutanche, Seconded by Hough
It is recommended that the correspondence dated June 4, 2008 from Scott Cowden,
Director of Fire and Emergency Services re: Rationale, Water Storage Requirements,
3 Small Crescent, Township of Oro-Medonte be received.
Carried.
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Committee of the Whole Meeting Minutes -June 4, 2008
b) Scott Cowden, Director of Fire and Emergency Services memorandum
correspondence dated June 3, 2008 re: Moonstone Student Volume Survey,
One Day Count of "Nutrition Break" Use of Crossing Guard, Moonstone Public
School.
Motion No. CWO$0604-12
Moved by Crawford, Seconded by Evans
It is recommended that the memorandum correspondence dated June 3, 2008 from
Scott Cowden, Director of Fire and Emergency Services re: Moonstone Student
Volume Survey, One Day Count of "Nutrition Break" Use of Crossing Guard,
Moonstone Public School be received.
Carried.
13. RECREATION AND COMMUNITY SERVICES:
None.
14. IN-CAMERA:
Motion No. CWt)80604-13
Moved by Hough, Seconded by Coutanche
It is recommended that we do now go In-Camera at 10:49 a.m. to discuss Personnel,
Property and Legal Matters.
Carried.
Motion No. CWp80604-14
Moved by Coutanche, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 10:57 a.m.
Carried.
Item 14j) was dealt with at this time.
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Committee of the Whole Meeting Minutes -June 4, 2008
Motion No. CWQ$0604-15
Moved by Evans, Seconded by Crawford
It is recommended that we do now go In-Camera at 11:10 a.m. to discuss Personnel
and Property Matters.
Carried.
Motion No. CWQ80604-16
Maned by Evans, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 12:55 p.m.
Carried.
Item 14a} was dealt with at this time.
Motion No. CW080604-17
Moved by Evans, Seconded by Agnew
It is recommended that Rule 3.6 of Procedural By-law 2007-136 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Motion No. CW080604-18
Moved by Crawford, Seconded by Evans
It is recommended that we do now go In-Camera at 12:56 p.m. to discuss Personnel
Matters.
Carried.
Motion No. CW080604-19
Moved by Evans, Seconded by Agnew
It is recommended that we do now Rise and Report from In-Camera at 2:09 p.m.
Carried.
Items 14a}, e), f}, g), h), i) were dealt with at this time.
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Committee of the Whole Meeting Minutes -June 4, 2408
Motion No. CW080604-20
Moved by Evans, Seconded by Agnew
It is recammended that we do now go In-Camera at 2:56 p.m. to discuss Property
Matters.
Garried.
Motion No. CW080604-21
Moved by Agnew, Seconded by Evans
It is recammended that we do now Rise and Report from In-Gamera at 3:30 p.m.
Carried.
Items 14 b), c) and d) were dealt with at this time.
a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Compensation
and Performance Management).
Mr. Gazda distributed confidential correspondence to members of Council and the
CAO.
Motion No. CW080604-22
Moved by Evans, Seconded by Agnew
It is recommended that
1. The confidential correspondence dated June 4, 2008 and confidential verbal
information presented by Robin Dunn, Ghief Administrative Officer and Tom
Gazda, Gazda Houlne & Associates Inc., re: Personnel Matter (Compensation
and Performance Management) be received.
2. And That the matter be brought forward to the June 18, 2008 Committee of the
Whole for further consideration.
Carried.
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Committee of the Whole Meeting Minutes -June 4, 2008
b) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Unopened
Road Allowance, Coley).
Motion No. CW080604-23
Moved by Hough, Seconded by Evans
It is recommended that
1. Confidential Report ADM200$-010, Doug Irwin, Director of Corporate
Services/Clerk, re: Property Matter (Unopened Road Allowance, Coley) be
received and adopted.
2. That the request from Michael and Janet Coley, dated October 4th, 2007, being a
request to purchase part of the unopened road allowance, Line 2 North, North of
Moonstone Road West, be denied.
3. That the Clerk and Public Works Superintendent report back to Council on
possible alternatives to help address the applicant's concerns.
4. And Further That the Applicant be advised of Council's decision.
Carried.
c} Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Unopened
Road Allowance, 2088560 Ontario Ltd./Shelswell}.
Motion No. CW080604-24
Moved by Hough, Seconded by Coutanche
It is recommended that
1. Confidential Report ADM2008-012, Doug Irwin, Director of Corporate
ServiceslClerk, re: Property Matter (Unopened Road Allowance, 2088560
Ontario Ltd.lShelswell}be received and adopted.
2. That the lands described as West Part Lot 16, Concession 12, mare particularly
described as Parts 7, $, 10, Plan 51 R-18508 be permanently closed, declared
surplus to the needs of the municipality.
3. That Council waives the provisions of Direct Sale to a Landowner, as identified in
Section 4.3 of Schedule "A" to By-law No. 2007-083, as amended, Sale and
Other Disposition of Land, to allow the aforementioned property to be conveyed
to 2088560 Ontario Ltd.
4. That the Clerk report back to Council upon receipt of an appraisal of the subject
lands.
5. And Further That the Applicant be advised of Council's decision.
Defeated.
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Committee of the Whole Meeting Minutes -June 4, 2008
d} Doug Irwin, Director of Corporate ServicesJClerk, re; Property Matter (Unopened
Road Allowance Between Concession 6 and 7, Part of PIN #58533-0179,
Modco).
Motion No. CW080fi04-25
Moved by Evans, Seconded by Agnew
It is recommended that
1. The confidential correspondence dated May 27, 2008 presented by Doug Irwin,
Director of Corporate ServiceslClerk, re: Property Matter (Unopened Road
Allowance Between Concession 6 and 7, Part of PIN #58533-0179, Modco) be
received.
2. And Further That staff be authorized to proceed as directed by Council.
Carried.
e} Tamara Obee, Human Resources Officer, re: Personnel Matter (Manager of
Engineering and Environmental Services}.
Motion No. CW080fi04-26
Moved by Coutanche, Seconded by Hough
It is recommended that the confidential verbal information presented by Tamara
Obee, Human Resources Officer, re: Personnel Matter (Manager of Engineering and
Environmental Services, McNiven} be received.
Carried.
f} Tamara Obee, Human Resources Officer, re: Personnel Matter (Chief Building
Official}.
Motion No. CW080fi04-27
Moved by Agnew, Seconded by Evans
It is recommended that
1. The confidential verbal information presented by Tamara Obee, Human
Resources Officer, re: Personnel Matter (Chief Building Official} be received.
2. That Kim Allen is hereby appointed Chief Building Official effective June 9, 2008.
3. And Further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Carried.
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Committee of the Whole Meeting Minutes -June 4, 2008
g} Tamara Obee, Human Resources Officer, re: Personnel Matter (Development
Services}.
Motion No, CW080fi04-28
Moved by Coutanche, Seconded by Haugh
It is recommended that the confidential correspondence dated June 2, 200$
presented by Tamara Obee, Human Resources Officer, re: Personnel Matter
(Development Services, Hoppe} be received with regrets.
Carried.
h} Tamara Obee, Human Resources Officer, re: Personnel Matter (Deputy
Treasurer}.
Motion No. CWO$0604-29
Moved by Evans, Seconded by Agnew
It is recommended that the verbal information presented by Tamara Obee, Human
Resources Officer, re: Personnel Matter (Deputy Treasurer} be received.
Carried.
i) Tamara Obee, Human Resources Officer, re: Personnel Matter (Intermediate
Planner}.
Motion No. CW080fi04-30
Moved by Hough, Seconded by Coutanche
It is recommended that the verbal information presented by Tamara Obee, Human
Resources Officer, re: Personnel Matter (Intermediate Planner} be received.
Carried.
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Committee of the Whole Meeting Minutes -June 4, 2008
j} Scott Cowden, Director of Fire and Emergency Services re: Legal Matter (Report
on Incident 204~FD04221 }.
Motion No. CW080604-31
Moved by Agnew, Seconded by Evans
It is recommended that the confidential verbal information presented by Scott
Cowden, Director of Fire and Emergency Services re: Legal Matter (Report on
Incident 2008FDQ0221 } be received.
Carried.
15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. CW080604-32
Moved by Coutanche, Seconded by Hough
It is recommended that we do now adjourn at 3:44 p.m.
Carried.
Mayor, H.S. Hughes
,. ,,
Clerk, J.`Dou~glas Irwin
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Committee of the Whole Meeting Minutes -June 4, 2008