Loading...
06 11 2008 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, JUNE 11, 2008 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting of May 28, 2008. 7. RECOGNITION OF ACHIEVEMENTS: a) (fro-Medante Firefighters Association, correspondence dated May 20, 2008 from Pamela Musgrave, Manager of Revenue Development, Muscular Dystrophy Canada re: Muscular Dystrophy Canada Fundraising Event. 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 2008-ZBA-05, Concession 3, West part Lot 27 and West Part Lot 28 (Oro), Township of Oro-Medante, {Resource Exchange Inc./Tascona). b) 7:00 p.m. Proposed Amendment to the Zoning By-I_aw, 2008-ZBA-02, Part of Lots 1 and 2, Range 2 (Oro}, Township of (Jro-Medonte, (McGowan). 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Doug Irwin, Director of Corporate Services/Clerk, correspondence dated June 2, 2008 from Klaus Jacoby re: Penetanguishene Road, Parts 1 to 5 incl., Plan 51 R-34516, Boundary Raad (County Road #93 - Penetanguishene Road) between City of Barrie and the Township of Oro-Medonte [Refer to Item 18b]. b) Scott Cowden, Director of Fire and Emergency Services re: Shanty Bay Public School Traffic and Student Volume Survey, Ridge Raad [to be distributed at the meeting]. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Coutanche, correspondence dated March 10, 2008 from Honourable Lincoln Alexander, Ontario Heritage Trust, re: 2008 Heritage Community Recognition Program. b) Councillor Coutanche, re: Laurelview Landscapes. 12. REPORTS OF COMMITTEES: a) Recreation Technical Support Group minutes, meeting held an April 3, 2008. b) Planning Advisory Committee minutes, meeting held on May 26, 2008. c) Committee of the Whole minutes, meeting held an June 4, 2008. 13. CONSENT AGENDA: a) Midland Public Library Board minutes, meeting held on April 10, 2008. Staff Recommendation: Receipt. b) Orillia Public Library Board minutes, meeting held on April 23, 2008. Staff Recommendation: Receipt. c) Ken Smith, Chief Superintendent, Regional Commander, Central Region OPP, correspondence dated May 22, 2008 re: Selection Process for Detachment Commander -Barrie OPP Detachment. Staff Recommendation: Receipt. d) Patricia Harrington, Program Co-ordinator, Ministry of Agriculture, Food and Rural Affairs, correspondence dated May 20, 2008 re: Conditional Approval 2008 Rural Summer Jobs Service Program. Staff Recommendation: Receipt. e) Springwater Library Board minutes, meeting held on April 8, 2008. Staff Recommendation: Receipt. 14. COMMUNICATIONS: a) Karren Wallace, Municipal Advisor, Municipal Affairs and Housing, correspondence dated May 30, 2008 re: Presentations to Council and Staff. b) Rowley Ramey, President and General Manager, Horseshoe Resort, correspondence dated May 22, 200$ re: Canada Day 2008. 15. NOTICE OF MOTIONS: None. 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 17JN-CAMERA ITEMS: a) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Line 11 North and 15116 Sideroad). 18. BY-LAWS: a) By-Law No. 2008-072 A By-law to Authorize the Execution of aPre-Servicing Agreement 2063334 Ontario Inc. (Homire Subdivision). b) By-Law No. 2008-077 A By-law to authorize the Sale of Surplus Land known as Part of Road Allowance between the geographic Townships of Oro and Vespra, now Township of Oro-Medonte and Part of Lots 4, 5 and 6, Concession 1 E.P.R. (Oro), designated as Parts 2, 4 and 5, 51 R-34516, Township of Oro-Medonte, County of Simcoe and to Enter into a Permanent Maintenance Agreement between the Township of Oro-Medonte and the City of Barrie. 19. CONFIRMATION BY-LAW NO. 2008-071 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT ADDENDUM COUNCIIL MEETING Wednesday, June 11, 2008 11. REPORTS OF MEMBERS OF COUNCIL: c) Deputy Mayar Haugh, correspondence received June 11, 20Q8 re: County of Simcae Update, Transpartatian Master Plan. Muscular DystrophyCanada IeYS makemusrles move May 20, 2008 Mayor Harry S. Hughes Township of Oro -Medonte P.O. Box 100 148 Line 7 South Oro, ON LOL 2X0 Your worship Mayor Harry S. Hughes, ~0. ~,p,~ ~ ~ ~0~~ ~~pON~CE O~ ~W N Ontario & Nunavuf Region Ottawa Community Office 150 Isabella Street Suite 215 Ottawa, Ontario KiS 1V7 613.232.7334 T 1.866.337.3365 613.567.2288 F www.muscle.ca W It is with great pleasure that I acknowledge the exceptional efforts of the Oro-Medonte Firefighters Association, who raised $10901.63 during their Muscular Dystrophy Canada fundraising event in support of people affected with neuromuscular disorders. Since 1954, Canadian Fire Fighters have supported thousands of individuals affected by neuromuscular disorders. These funds provide equipment services such as wheelchairs, hospital beds, patient lifts, and leg braces to those in need, as well as information, advocacy and research into cures and treatments for neuromuscular disorders. Fire Fighters are heroes in all communities but for people affected with neuromuscular disorders they are more than that. Fire Fighters are our biggest ambassadors -raising awareness, raising revenue but most importantly giving hope that one day a cure will be found We are thrilled to tell you that Ontario Fire Fighters raised over $1,183,000 this past year and that the Oro-Medonte Firefighters Association was a significant part of that total. Their ongoing commitment to assisting people with neuromuscular disorders is admirable. While we will never be able to express our gratitude to these heroes, we thank them, you and your entire community for your support. Together, we can make muscles move! Sincerely, ~~~ ~~ ~~ Pamela Musgrave Manager of Revenue Development, Ontario & Nunavut CC: Oro-Medonte Firefighters Association SPECIAL THANKS TO FIREFIGHTERS FOR SUPPORTING MUSCULAR DYSTROPHY CANADA SINCE 1954! Taxation Charily Registration Number ~ 10775 5837 RR0001 I~~~U~ ~. J ~CCBY u barrister & solicitor June 2, zoos VIA FAX ONLY TO: 721-4025 ~_ Burgar Rowe Professional Corporation Barristers & Solicitors 90 Mulcaster Street P. O. Box 758 BARRIE ON ~4M 4Y5 Attention: Ms. Zarah Walpole Dear Sirs: RE: TOWNSHIP OF ORO-MEDONTE Penetanguishene Road Parts 1 to 5 incl. Plan 51 R-34516 The Corporation of the Township ofOro-Medonte is about to acquire from the County of Simcoe a Transfer for those lands designated as Parts 2, 4 and 5 on Plan 51 R-34516; the City of Barrie already having received from the County the lands designated as Parts 1 and 3. This portion of Penetanguishene Road, or Simcoe County Road No. 93, is a boundary line highway within the meaning of Sections 29 and 52 of the Municipal Act, 2001. Notwithstanding Parts 2, 4 and 5 falling within the geographical boundaries of Oro-Medonte, the Township simply does not require or want to acquire ownership to these lands. In fact, there is strong evidence to support the view that the existing boundary line dividing that portion of Penetanguishene Road designated as Parts 1 and 3 (City of Barrie) from Parts 2, 4 and 5 (Township of Oro-Medonte- was created by mistake. Nevertheless, recognizing that the City of Barrie currently, and historically, maintains this section of the highway, it follows that the Township convey its ownership therein to the City. It is important to note that the geographical boundary between the Township and the City will remain status quo; only the ownership thereto changes. ...2 PO Box 350, 34 ClappQrton StrQQt, Barrio, Ontario L4M C5 Tei (7075}726-0238 Fax (705)726-9197 Burgar Rowe Professional Corporation - 2 - Barristers & Solicitors Attention: Ms. Zarah Walpole June 2, 200$ The Township is prepared to pass a by-law declaring the lands as surplus and conveying same to the City of Barrie as a public highway. Although conveying the lands to the City of Barrie will eliminate the necessity of continual maintenance and improvement agreements, because the lands are within the geographical boundaries of the Township of Uro-Medonte, a "one-time" Maintenance Agreement similar to that drafted by yourself could fallow acknowledging that Parts 2, 4 and 5 an Plan 518- 34516 are under the ownership and hence, jurisdiction of the Corporation of the City of Barrie. I believe the foregoing reflects the recommendations contained in both City of Barrie Staff Report #EN6C3$1-03 dated ©ctober 20, 2©03 and that of the Township of ©ra-Medonte (P.W. 2003-Og}, both of which were submitted and approved by the respective Councils. proceed. Kindly advise if the foregoing is acceptable in order that we may Yours~ry truly, KNJ:mr K~AUS N. JACOBY cc: The Corporation of the Township of Ora-Medonte Attention: Mr. Jerry Ball, Public Works Superintendent cc: The Corporation of the Township of Oro-Medonte Attention: Mr. J. Douglas Irwin, Clerk ,~~ ~-- -- . ~~~~ E-~ERIT~GE ~~ ~~' T ~(..~ST ~?n 1. _ r +~~~~D OFiO-N1cDC3NT1^ TCIWNSNiP 1C7,°~ ~ ~ ~~..;~,:.~r ;r.t l~i~,ni~a, ~~dario '.' ~ 1~i3 ~~~ ~~-~~.t~1 ~!.' ~' .~, .t March ] 0, 2008 s, ,,_ Mayor J~N~ 1„~::r~g- ~`'':~ Township of Oro-Medante PO E3ax 100 148 Line 7 South Ora, ON LOL 2X0 ,r x Dear Mayor C_„ The Ontario Heritage Trust is pleased to invite your council to participate in the 2008 Heritage Community Recognition program. As Chairman of the Trust, [appreciate the many community volunteers who help preserve our unique and irreplaceable heritage treasures. t hope you will nominate worthy candidates in your community so that together we can recognize their achievements. With this program, municipal councils, regional councils, First Nation band councils and Metis community councils can recognize local volunteers far significant achievements to preserve Ontario's heritage. Since the program began in 1996, the Trust has helped communities publicly acknowledge and celebrate over 2,900 heritage volunteers across the province. Staff and volunteers of community and heritage organizations can help identify thaw who are making exceptional contributions to heritage conservation. [encourage you to work with your local Municipal Heritage Committee, Conservation Authority, historical societies, museums, land trusts and other local groups to identify people for nomination to the Heritage Community Recognition program. The 2008 brochure is enclosed. "fhe nomination form is also available in electronic format at www.heritagetrust.an.ca. The nomination deadline is >Friday, July ~, 2008. [ encourage your council to participate in this program and recognize the work being done to preserve and promote heritage in your community. If you have any questions, please da not hesitate to contact the Ontario Heritage Trust at 416-325-5000 or reception~~heritagetrust.an,ca. Yours truly, The Honourable Lincoln M. Alexander Chairman Ontario Heritage Trust -Program guidelines ~~~ ~r-~ Page 1 of 4 (~?r-tara I {~rita~e l l~u~;t -entral site ~ feadbacl~ ' rnr~t=:-r (-.ex'-h ~ -;*e mgp ' , ~ _ HQmg / PrQgram~ / Hgs~~gg_~olntr~~ni#y R_~~gg~itil4_~.. / Prgg_ra_m__9~d~ine~ / Pragr~m gu~deli~e~ Complete the new 2008 PDF form onscreen and send it to us electronically at reception~h_e_ritagetrust.on.ca. • What ~s heri_tage? • What is the Heritage CommuntX_Recoanition Program? • Who_is elgit~le for_nominat~n? • What types of activities qualify for nomination? • How a_rg nomi~ation~submitted? • How are t~ reci~ents selected? • Who makes the presentations to recipients? • W_hat_is the de_a_dlinefor_nominatigns? What is heritage? rz E i~ ~: '~'~,~ i f ~ ~ ~~ t _, .a x , ~~\ 5 to top_ Heritage is everything we have inherited, that we value and wish to preserve for future generations. It is a living legacy that helps us to understand our past, provides context for the present and influences the future. What is the Heritage Community Recognition Program? t0 tOD The Ontario Heritage Trust's annual Heritage Community Recognition Program enables municipal and regional councils, First Nation band councils and Metis community councils to recognize individuals and small project groups who have made significant contributions to heritage preservation in their communities. Who is eligible for nomination? t0 top Any resident of Ontario, over the age of 18, who has made outstanding volunteer contributions to their local community in the area of built, cultural or natural heritage preservation is eligible for nomination. Heritage activities must have been provided without payment. Duties performed during the normal course .R ~ .~q " ; C}ntaria Heritage Trust -Program guidelines Page 2 cif 4 of elected, professional or business work are not eligible for recognition. Posthumous nominations are not eligible for recognition. Small project groups may be considered for nomination in the built, cultural and natural heritage categories where the effort is shared. For example: • a small steering or ad-hoc committee responsible for a special project • co-authors of a local history publication • partners who have restored a heritage home The entire membership of an organization is not eligible -for example, Municipal Heritage Committee, historical society or the board of a conservation authority. Individuals who have made exceptional contributions to local heritage preservation for 20 to 24 years may be nominated in the Lifetime Achievement category. Individuals with contributions of 25 years or more may be nominated in the category for the Lieutenant Governor's Ontario Heritage Award. What types of activities qualify for nomination? Built heritage: {Photographs of structures must be provided} to _top • leadership in the restoration and preservation of heritage structures, for example, buildings and bridges • outstanding contributions as a volunteer member of a Municipal Heritage Committee or other organization dedicated to preserving heritage structures • significant fundraising to support the restoration of a historic structure Cultural heritage: • outstanding contributions as a volunteer with a historical society, museum or historic site • research or writing related to local history • voluntary teaching of local history or traditions • personal collections of local artifacts, heritage photographs or memorabilia that are shared with the community • volunteer participation in activities or events that protect, preserve or promote First Nations, Metis, Franco-Ontarian heritage or others Natural heritage: • demonstrated leadership in the protection of natural heritage, for example, endangered species habitats, rare Carolinian forests, wetlands and tall grass prairies • significant natural heritage conservation activities by private landowners • outstanding contributions as a volunteer with a local natural heritage organization • significant volunteer work at a conservation authority area or parkland Lifetime achievement (individuals only): + an individual who, for 24 to 24 years, has made exceptional contributions to built, cultural andjor natural heritage conservation {refer to examples of activities above} Lieutenant Governor's Ontario Heritage Award (individuals only): Ontario Heritage Trust -Program gtudelines Page 3 of 4 .~ • an individual who, for 25 years or more, has made exceptional contributions to built, cultural andjor natural heritage conservation {refer to examples of activities above} • individuals previously recognized in the Lifetime Achievement category are eligible How are nominations submitted? #o_top Nominations must be endorsed by the mayor, reeve, warden, regional chair, chief or council president (or delegate} of a municipal council, regional council, First Nation band council or Metis community council. A council may submit a maximum of one nomination for each of the five categories. Staff and volunteers of community and heritage organizations are ideally suited to identify individuals and small groups who are making exceptional contributions to heritage preservation in their local area. The Trust encourages these organizations to contact their local council with proposed nominations. Endorsed nominations must be submitted on the form provided, either in print or electronic format. A detailed description of the nominee and hisjher achievements must be included. Additional material (publications, media stories, photographs, letters of reference} supporting the nomination may be provided. Photographs showing the candidates with their projects or participating in the activity for which they are being nominated are helpful, Please do not send originals of important or official documents, as they will not be returned. How are the recipients selected? to_top All nominations are reviewed to ensure compliance with the program guidelines. All nominations that meet the criteria outlined in the guidelines will be recognized through the program. Who makes the presentations to recipients? to top The Trust will notify the council of the status of the nominations by mail and will provide certificates and achievement pins for the recipients. It is the responsibility of the council to frame the certificates. The Trust will send out letters of congratulations to the recipients after the councils have been notified. Councils must notify the Trust when and where their presentations will take place. When possible, the Trust will send a representative to the community to make the presentation to the recipient(s). Recipients of the Lieutenant Governor's Ontario Heritage Award will be invited to a presentation reception hosted by the Lieutenant Governor at Queen's Park. They will receive certificates and special achievement pins. What is the deadline for nominations? to_top The nomination form is available in electronic_format. If you submit it by e-mail {to reception@hertagetrust.on,ca), a hard copy of the signed/endorsed form with supporting documentation/images must be delivered to the Ontario Heritage Trust by Friday, 7uly 4, 2008. Ontario Heritage Trust -Program guidelines Please send completed forms and support material to: Heritage Community Recognition Program Ontario Heritage Trust 10 Adelaide Street East Toronto, Ontario MSC 1J3 Additional information may be obtained by contacting the Ontario Heritage Trust at: Telephone: 416-325-5000 Fax: 416-325-50? 1 E-mail: reception@hertaget_rust on_c_a `,`_;. Page 4 of 4 C_entral_Ste ~ Feedback (Conta__ct i Search. ~ Ste_MaP ~ About_Us (Programs ~ Elgm &Wnter_Garden_Theatre_s ~ Rental_Venues ~ Do_n_ato_~s ~ News_&_Ev_ents This site mainta9ned by the Government of Ontario The Ontario Heritage Trust_s__anagency of_the_ Ministry of C_u__Iture. Privacy. ~ Exter_naI_~nks_Dsc_I_aimer Copyright information: Q._Queen's_P_rinter_for_Ontaro, Last Modified: June 2, 2008 ~~~~,~~~ i ~ ~~ ----- Original Mess~:rge ----- From• t;,~;,r ~,~ (_ ~a uny~'nrt To: ~,' 't~ ~~ ,~~~ r.~~±r, Sent: Wednesday, June 04, 2008 7:36 PM Subject: Re: Ditches in Landscapes Development Dear Mr. Mathieson, Thank you for your prompt response. I will take your advice and ask Mr. Coutanche on what would be the best approach to present an official petition to council. Sincerly, George ~ Hampton ----- Original Message ----- From: r.?,f~ie~on, Keith To: ~a~orge L. Hampton Sent: Wednesday, June 04, 2008 11:04 AM Subject: f3E: Ditches in Landscapes Development Hi P~Ir. Hampton: !f that is the wishes of the residents they should officially petition Council at which time Council can decide ~f they would approve the completion of the work and how the proposed work would be financed. Thanks Keith From: George L. Hampton [mailto:george.hampton@sympatico.ca] Sent: Wednesday, June 04, 2008 8:56 AM To: Mathieson, Keith Cc: Coutanche, Mel; ~~_rry.h~tc~k~es:~?`~re _rr~e~onte.ca; less ~vt:zl Ray & Faye Boudreau/Drennan; Subject: Ditches in Landscapes Development Dear Mr. Mathieson, Your will be aware from previous e mails (see attached} that there are many residents of Landscapes who are not satisfied with the Townships decision to selectively address the issue of the ditches in the Landscapes subdivision. It is incomprehensible to us that a decision has been reached to fill in more that 60°b of the ditches and install curbs, but leave the rest of the properties with ditches and no curbs. While we can understand the original planning was to keep the country look, it has to be recognized that the lots in this development are in fact "city lots" and as such cannot tolerate these deep ditches. In fact some of the homes have "front ditches" with no front gardens. In addition and regardless of the fact that the ditches may be within code. the slopes on most of them are severe and make grass cutting very dangerous. Some home owners have already been hurt while trying to maintain their grass. Many of the culverts are also partially filled with sand causing water to collect and the ditches to backfill and thus become a breeding ground for mosquitoes. It should also be noted that the ditches on the undeveloped lots at the beginning of Tanglewood Crescent fill with water after a heavy rainfall to the extent that the water level rises to the road (approx 3 ft deep} which is very dangerous for the small children playing in the area. In fact it can be stated that most of the ditches are "an accident waiting to happen". t '~ ~~' ~' ..1 Also we are of the opinion that filling only same of the ditches and installing same curbs will have a negative impact an the aesthectic and financial value of the entire neighbourhood and certainly will not represent the manicured country club image which was used to sell the properties in the first place. Attached is a list of the property owners and rate payers who have the above concerns and request that the Oro-Medonte township in good faith, address the issue holistically, and change the present decision. Filling ditches and installing curbs for the complete development will present a unified appearance and allow each property owner to safely maintain the grass and wiN allow some property owners to actually have a front garden. Yours sincerely, On behalf of the property owners, George ~ Hampton Phone: 705 835 0977. ~` i, ~ ----- Original MessEige ----- ___ ----_ Sent: Wednesday, June 04, 2448 9.32 AM Subject: Ditch Problems in Landscapes Dear Mr. Goutanche, I have recently sent an email to Ore-Medonte {copied to you and the mayor} regarding the fact that many residents of the Landscapes development are not ratified with the decision to correct only some of the problems that result from the ditches. For some there is a concern that approximately 34°'0 of the properties will be left with ditches, many of which are dangerous to maintain. For most there is the concern that the development will look unfinished and incomplete and certainly not represent the country club image that was used to sell the properties in the first place. With repect to the above concerns it would be appreciated if you could use any leverage passible to have Ore-Medonte change the present decision. We are aware that time is of the essence as work will start soon. Many of use would be pleased to meet with you to discuss this issue further. Thank you for your consideration in this matter, Sincerly, For the Landscapes residents/rate payers George L Hampton ~i~; '~ ----- Original Massage ----_ From: C,c'~.~rrt~~ t_. H~~mgton To: (vt~~tt ~ ~ ~~ ~ th Cc: C ~~~i_~ ~~cr ~ _ ^ i~_j ;harry hu~Fr ; ~. ora-medante.ca ; John ~ Susan Richea ; `iona.batto~-;w__ dq.com ; Sent:~Thursday, June 45, 2048 11:54 PM Subject: t.andscapes Sub Division -Ditches and Curbs Dear Mr. Mathieson, With reference to my e mail which was sent an Jun 04, 244$, I would like to inform you that I did not personally speak with each property owner regarding the ditch issue. In this respect the following names should not have been included in the list that was attached: Oakmont Ave. - Oakmont. Ave. I understand that in the past the above families have communicated with you regarding their disagreement with the decision to fill in the ditches. Oakmont Ave. who is a new resident of t_andscapes and not informed about the ditch and curb issue. 1 apologize for any inconvenience this may have caused. Sincerely, George L Hampton a COMMENTS CONCERNING THE COUNTY OF SIMCOE ~,,b, ,: TRANSPORTATION MASTER PLAN. Hi Dick. Here. are my comments from this mornings meeting concerning the Lake Simcoe Regional Airport (LSRA) On Page E-1 of the Executive summary, paragraph 4 states that The Transportation Master Plan is about `big picture thinking'. I dolt agree with this statement as the plan does not adequately address air transportation far both passengers and goods. Section 2.2.5 on page 2-8 deals with Air Services. The opening paragraph states `Air services are not a major component of the County's transportation system mainly due to Simcoe's proximity to Pearson International Airport.' As I stated I don't believe this statement is `Looking out of the box' when you consider we are looking at transportation options in the County for the next 25 years and beyond. When you consider that Buttonville airport has now been sold and is scheduled to close in the foreseeable future and rental accommodation at Pearson is going through the roof there are all kinds of opportunities for the LSRA. A number of businesses located at both of these locations have already expressed an interest in relocating to the LSRA. The next paragraph states that; The Lake Simcoe Regional Airport serves the mlmicipalities of Barrie, Orillia and the Township of Oro-Medonte and is capable of handling commercial jets. As I pointed out the LSRA does in fact serve all of Simcoe County and beyond. Honda is one of the biggest users of the airport and it is the airport of record for Casino Rama, neither of which is located within the boundaries of the three funding partners. The LSRA is also regularly used by the O.P.P. and their newly acquired spotter planes are based at the airport There are numerous Medivac t7ights every year in and out of the airport for residents from all over Simcoe County and beyond. UPS also regularly use the airport. One of the main reasons for such varied use is that the LSRA is the only airport in this area that can offer 2417 customs service for goods and passengers. This paragraph continues: ....,.and an aircraft hanger to facilitate both passenger and goods movements. There are currently four hangers at the airport including one very recently completed one which is home to the Ontario Hydro helicopters, and related staff, that conduct inspections of the hydro lines all over Ontario. I did note on page 5-2~ of the report under Land Use/Official Plan Policies the report does make mention of the LSRA. As noted the airport is adjacent to Highway 11, which is the major access route to northern Ontario from the GTA. It should also be noted that it is located just an hour north of the GTA. Making it ideally situated for `just in time' deliveries to the GTA and to areas to the north. As I mentioned at the earlier growth meeting I am not fully convinced the industrialJcommercial growth along the 400 corridor south of Barrie is necessarily good for the whole Co~mty. However, the LSRA is truly a benefit to the entire county. There is a huge potential for industrial commercial growth on lands adjacent to the airport. Currently 200 acres are in the early stages of planning for development and the airport itself comprises of approximately 600 acres, many of which are slated for development. In the report there is lots of information/background and recommendations for funding for trails and biking but I believe the impact of vehicle use on our roads from this type of `transportation' would be minimal. I know the funding partners would certainly appreciate greater support from the County in promoting the LSRA and I would request that this part of the plan be strengthened to stress the importance of air transport as part of the `big picture'. -2- There are a few important points that I neglected to mention this morning: In the listing of Airports in Section 2.2.5 on page 2-8 Base Borden Airport is incorrectly listed. Base Borden is an army base and there is no longer runway at Base Borden. In fact, the Base Borden Flying Club is based at the LSRA, {I didn't mention this point this morning as I was not 100~1e certain this was factual j The LSRA is also used as the staging area for the Snowbirds aerobatic team, and other participating aircraft, for the Canadian Armed Forces I~ay and Air Show which is held every other year at Base Barden. The event this year is being held on June 14m. The LSRA Commission are currently seeking significant funding for infrastruetttre upgrades including a 1000' runway expansion, parallel taxiway, security fencing etc.. The LSRA recently completed construction of a $1.6 million fire suppression storage facility which will allow ail future building on the airport Co be sprinkler protected as well as provide additional water for fire fighting purposes. I have also just received an excerpt from the MaytJune 200f3 issue of Wings Canada. In an article dealing with the Pickering airport site the article concludes as follows: The Greater Toronto Airport Authorities (GTAAj has been understandably silent on the issue. The elephant can be ignored. Facts can't. Even if air transport throttled back as a result of an economic slowdown and global frustration aver check-in and security hassles, Pearson International Airport will likely hit capacity by 2020. This is especially concerning for the business aviation community, which would face a return to the dark days of metering slots if more airport capacity isn't added to the GTAA in the next 12 years, Lastly, here is just one surprising number for you to consider to show just how important the LSRA could be to the Simcoe county transportation system. According to the LSRA manager the Ohio International airport authority receive 10,000 passengers per year from Simcoe County, Ralph Hough, Deputy Mayor, Oro-Medonte, County Councillor. ORO-MEDQNTE RECREATION TECHNICAL- SUPPORT GROUP Tuesday, April 3rd, 2008 C 7:00 p.m. Administration Centre Present: Councillor Mel Coutanche, Mayor Harry Hughes, Councillor John Crawford, Carolyn Tripp, Ted Duncan, Kelly Meyers, Phillip Patchell Regrets: Mac Shiells, Reta Regelink Staff Present: Shawn Binns, Manager of Recreation & Community Services Councillor Coutanche called the meeting to order at 7:15 p.m. 1. Welcome new members: He welcomed Kelly and Phillip to the group and introduced the members of Council and asked each resident member to give a brief profile. Ne then asked Kelly and Phillip to tell the group a little about themselves. Kelly indicated that she was from the Carley area, she is chair of the Carley Nall Board and has a fitness studio. Phillip stated that he was from Hobart and had recently graduated from a Recreatian & C_eisure course. 2. Adoption of Agenda RTS080403-01: Moved by Kelly Meyers, Seconded by Phillip Patchell It is recommended that the agenda for the Uro-Medonte Recreation Technica/ Support Group meeting of Thursday, April 3r~, 2008 be adopted as amended. Carried 3. Disclosure of Pecuniary Interest: None. 4. Adoption of the Minutes: RTS080403-02: Motion by Phillip Patchell, Seconded by Ted Duncan It is recommended that the minutes of the Oro-Medonte Technical Support Group meeting of Thursday, March 6~`', 2008 be adopted as written. Carried 5. Updates; a. Oro-Nledonte Budget & Rec-Tech Items Shawn informed the Group that the budget consists of several areas covered by the Recreation & Community Services department. He then began the PPP RTS080403-03; Motion by Kelly Meyers, Seconded by Carolyn Tripp It is recommended that the Power Point presentation on the Oro-Medonte Recreation & Communr`ty Services 2008 Budget Overview given by Shawn Binns be received. Carried b. Sweetwater Park Shawn informed that the project would be going to tender in the near future. RTS080403-04 Moved by Kelly Meyers, Seconded by Carolyn Tripp tt is recommended that the verbal information regarding Sweetwater Park given by Shawn Binns be received. Carried c. Line 4 Park The concept design naw includes the trail which is linear. We are looking at making it a fitness trail with 10 cardio stations. The trail gets a significant amount of use and the fitness stations were approved in the 2008 budget. Mr. t_ohuaru had donated $25,000 towards the park. Shawn indicated that there is interest from resident for a permanent rink and they will be fundraising to that end. Council has not yet approved the rink. It was suggested that we should look into Pit Rehabilitation as we may get revenue from the aggregate companies. Also, we should check with Oro Hills residents to see if they want to joint the fitness trail through abutting property. RTS080403-05 Moved by Ted Duncan, Seconded by Phillip Patehell it is recommended that the verbal update by Shawn Binns and the draft conceptual design for Line 4 park be received. Carried d. Sports Groups Committee Shawn informed the Group that the representatives of the sports organizations attending the meetings were enthusiastic. Their priority was to develop a website where each association would have a page for information and registration. The Recreation & Community Services department could tie in also. Shawn also indicated that he had spoken to John Pugsley of Trillium regarding a grant for the software. This Committee will meet again on April 24t" RTS080403-06 Moved by Phillip Patchell, Seconded by Ted Duncan It is recommended that the draft mr'nutes of the Oro-Medonte Sports Group Committee held on March 27r~', 2008 be received. Carried e. Trail Map Committee An update will be given at the next Recreation Technical Support Group meeting. 6. New Business: a. Implications of Sugarbush IPA Councillor Coutanche read a letter received by Council and showed a map indicating parkland in the Sugarbush area. He indicated this was far information only and that this Group will not be required to make any decisions on the matter. b. Soccer City Shawn gave information regarding Angelo Orsi's application to Oro-Medonte, Severn and Orillia regarding the creation of a regional soccer complex in Severn. Laurentian University, Georgian College and Soccer Group representatives have attended two meetings and are interested. Shawn indicated that he would keep the Group updated an the progress. RTS080403-07 Moved by Kelly Meyers, Seconded by Carolyn Tripp It is recommended that the verbal information given by Shawn 8inns and draft concept design on Soccer City be received. Carried c. Oro-Medonte 77's Shawn informed the Group that we were approached by an individual who wanted to bring Junior B hockey teams back to Oro-Medonte. Oro Minor Hockey is very supportive and will be working with us to make ice time available to them for the 2008109 season. We will be meeting with Mark Cardiff next week to see if we can accommodate their needs. It was suggested that Severn/Coldwater youth should be tapped to ensure the league is sustainable. RTS080403-08 Moved by Ted Duncan, Seconded by Phillip Patchell It is recommended that the verbal correspondence from Oro-Medonte 77's be receeved. Carried d. Public Information Sessions The Group was informed by Shawn that we wanted to get information out to all corners of the municipality to inform residents of some of the services we provide, focusing on programs. We will be putting a survey on our website. Shawn requested members of the Group to participate in the sessions. The following members volunteered to help at the noted locations: Carolyn Tripp - Moonstone or Horseshoe Valley Ted Duncan - Horseshoe Valley Phillip Patchell - Moonstone Kelly Meyers - Moonstone John Crawford - RTS080403-09 Moved by Kelly Meyers, Seconded by Carolyn Tripp It is recommended that the verbal and written information given by Shawn Sinns and the outgoing correspondence to Uro-Medonte residents regarding Public Information Sessions/information Sessions be received. Carried 7. Action Items From the Meeting: # What is to be accomplished ~ Date 1 Prepare next Sports Group meeting for 6:00 p.m. Apr 24-0$ TD SB 2 Contact the Sweetwater Park "volunteer list" again and obtain more people and commitment. Include formal contact with the IPA MC May 1 3 Contact Reta Regelink for update of the Trail Map Goal for the next Rec - Tech meetin Ma 8-08 MC soon 4 Contact (preliminary) with Ora Hills re possible linking of the Oro Hills lands with the Line 4 Park MC May 1 5 Advertise the Public Information sessions to be held May 13, 14, 15. Include Schools, Hall Boards, Rate a er Associations, S orts Grou s, etc. SB ALL May 1 Adjournment RTS080403-10 Motioned by Rita Regelink, Seconded by Ted Duncan It is recommended that we do now adjourn at 8:50 pm Carried. The next meeting will be held on Thursday, May St", 2008 at 7.•00 pm in the Neufe/d Room of fhe Administration Centre. 4 TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2006-2010 TERM May 26, 2008, 7:09 p.m. Council Chambers Present: Council Representatives Public Representatives Mayor H.S. Hughes Roy Hastings Deputy Mayor Ralph Haugh Tom Kurtz Councillor Terry Allison Mary O'Farrell-Bowers Councillor Sandy Agnew Larry Tupling Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Mel Coutanche Linda Babulic Staff Present: Bruce Hoppe, Director of Building and Planning Services; Glenn White, Senior Planner; Janette Teeter, Deputy Clerk, Marie Brissette, Committee Co-ordinator Also Present: Shauna budding, Earl Rumm, Mary Prekova, Terry Geddes, Andria Leigh, Kevin Bobechko, Doug Timms, Rick Groves, Jennifer Cooper, Betty Veitch, Lynette Mader, Jim Woodford, Barb Sinton, Nick McDonald 1. Opening of Meeting by Chair. Deputy Mayor Hough assumed the chair and called the meeting to order. 2. Adoption of Agenda. Motion Na. PAC080526-1 Moved by Ray Hastings, Seconded by Mary O'Farrell-Bowers It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, April 28, 2008 be received and adopted as amended, to add as Items: 7b) John Alati, Davies Howe Partners, correspondence dated May 23, 2008 re: Craighurst Land Corp. Parts of Reg. Plan 91, Part of Lots 41 and 42, Concession 1 E.P.R. (Medonte), Township of Oro-Medonte. 7c) Report to Council, from Planning Advisory Committee re: Remuneration of Planning Advisory Committee Members. 7d) Hartley Woodside, Owner, Woodside Pottery & Gallery Craighurst, re: correspondence dated May 26, 2008, re: Craighurst Secondary Plan. 8c) Councillor Agnew, discussion re: Educational Item. Carried. 3. Declaration of Pecuniary Interest and the General Nature Thereof - in Accordance with the Act. None declared. 4. Minutes of Previous Meetings -April 28, 2008 and May 5, 2008. Motion No. PAC080526-2 Moved by Larry Tupling, Seconded by Tom Kurtz It is recommended that the minutes of the Planning Advisory Committee Meeting held on April 28, 2008 be received and adopted. Carried. Motion No. PAC080526-3 Moved by tarry Tupling, Seconded by Tom Kurtz It is recommended that the minutes of the Special Planning Advisory Committee Meeting held on May 5, 2008 be received and adapted. Carried. 5. Deputations. None 6. Planning Applications. (a) Proposed Zoning By-law Amendment Applications 2008-ZBA -07 Indian Park Association, Block 86, Plan M-367, Sugarbush Subdivision (Ora}, Township of Oro- Medonte. Motion No. PAC080526-4 Moved by tarry Tupling, Seconded by Roy Hastings It is recommended that 1. Report BP 2008-033 Re: Zoning By-law Amendment for Indian Park Association, Block 86, Plan M-367 (Oro}, Township of Oro-Medante, be received. 2. And Further That it is recommended to Council that Zoning By-law Amendment Application 2008-ZBA-07, Indian Park Association, Block 86, Plan M-367, (Oro}, Township of Oro-Medonte, proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. Planning Advisory Committee Meeting May 26, 2008, Page 2 7. Correspondence and Communication. a) Presentation by Rick Groves, TSH Associates and Nick McDonald, Meridian Planning re: Servicing and Transportation Analysis, Craighurst Secondary Plan. Kevin Bobechko, Rick Groves, and Doug Timms, of TSH, presented a PowerPoint presentation. Motion No. PACO$0526-5 Moved by Tom Kurtz, Seconded by Larry Tupling It is recommended that 1. Report No. BP 2008-035 re: Craighurst Secondary Plan -Next Steps be received; 2. That the Environmental Study Report prepared by Totten Simms Hubicki Associates (TSH) dated April, 2008 be received; 3. That consideration of adoption of Report No. BP 2008-035, re: Craighurst Secondary Plan - Rlext Steps be deferred to the next regular Planning Advisory Committee meeting. Carried. b) John Alati, Davies Howe Partners, correspondence dated May 23, 2008 re: Craighurst Land Corp. Parts of Reg. Plan 91, Part of Lots 41 and 42, Concession 1 E.P.R. (Medonte), Township of Qro-Medonte. Correspondence dated May 23, 2008 from John Alati, Davies Howe Partner, was distributed to the Committee. Motion No. PAC080526-6 Moved by Tam Kurtz, Seconded by Larry Tupling It is recommended that the correspondence dated May 23, 2008 from John Alati, Davies Howe Partners, re: Craighurst Land Corp. Parts of Reg. Plan 91, Part of Lots 41 and 42, Concession 1 E.P.R. (Medonte), Township of Uro-Medonte be received. Carried. Planning Advisory Committee Meeting May 26, 2008, Page 3 c) Report to Council, from Planning Advisory Committee re: Remuneration of Planning Advisory Committee Members. A signed report was presented to the Deputy Clerk. Motion No. PACO$0526-? Moved by Tom Kurtz, Seconded by Larry Tupling It is recommended that 1. The Report to Council, from Planning Advisory Committee, re: Remuneration of Planning Advisory Committee Members be received and adopted. 2. That it is recommended to Council that the rate of per diem for the voting members of the Planning Advisory Committee be established to $75.00 for the four year office term of 2006-2010. Carried. d~ Hartley Woodside, Owner, Woodside Pottery & Gallery Craighurst, re: correspondence dated May 26, 2008, re: Craighurst Secondary Plan. Correspondence dated May 26, 2008 from Hartley Woodside, Owner, Woodside Pottery & Gallery Craighurst was presented to the Chair. Motion No. PAC080526-8 Moved by Larry Tupling, Seconded by Tom Kurtz It is recommended that the correspondence dated May 26, 2008 from Hartley Woodside, Owner, Woodside Pottery & Gallery Craighurst, re: Craighurst Secondary Plan be received and referred to staff for consideration in the preparation of the Craighurst Secondary Plan. Carried. 8. Other BusinesslEducation. a) Growth Plan Update. Motion No. PACO$0526-9 Moved by Tam Kurtz, Seconded by Mary O'Farrell-Bowers It is recommended that the verbal information presented by Mayor H.S. Hughes re: Growth Plan update be received. Carried. Planning Advisory Committee Meeting May 26, 2008, Page 4 (b) Source Water Protection Committee Update. Motion No. PAC080526-10 Moved by Tom Kurtz, Seconded by Larry Tupling It is recommended that 1. The verbal information presented by Tom Kurtz re: Source Water Protection Committee update be received. 2. And Further That it is recommended to Council that the Township of Oro-Medonte request that the Ministry of Environment include Phase 1 of Horseshoe Valley Water Supply Systems in the Source Water Protection Committee work. Carried. c) Councillor Agnew, discussion re: Educational Item. Motion No. PAC080526-11 Moved by Mary O~Farrell-Bowers, Seconded by Tom Kurtz It is recommended that the verbal information presented by Councillor Agnew, re: Educational Item, Nottawasaga Valley Conservation Authority presentation be received. Carried. 9. Adjournment. Motion No. PAC080526-12 Moved by Tom Kurtz, Seconded by Mary O'Farrell-Bowers It is recommended that we do now adjourn at 10:42 p.m. Carried. Chair, Deputy Mayor Ralph Hough Director of Building and Planning Services, Bruce Hoppe Planning Advisory Gammittee Meeting May 26, 2008, Page 5 MIDLAND PUBLIC LIBRARY BOARD MI~:ETING I Pa„;c 1 ~-f 5 DATE: April I0, 2008 LOCATION: Midland Public Library Boardroom PRESENT: A. Campbell, V. Nihill, G.A. Walker, B. Desroches, J. Swick, J. Lefebvre, C. Moore, V. Barycky REGRETS: P. File GUEST: STAFF: G. Griffith, Recording Secretary, B. Molesworth, GEO ITEM ~ ISSUE ~ ~ ACTION 1. l Call to Order ~ 'W_~ ~.~ G.A. Walker called the meeting to order at 7:00 p:ia~. 1.1 Welcome New Board Member G.A. Walker welcomed Vera Barycky to the Board. Ms. Barycky is representing the Tov~mship of Tiny. 2. Approval of the agenda Moved by: C. Moore Seconded by: J. Lefebvre That the Agenda be approved as circulated. 3. .Approval of the minutes of the previous meeting Moved by: B. Desraches Seconded by: J. Swick That the minutes of the Board meeting held on March 13, 240$ be approved. 4. (Business arising from the minutes -I.1 Pay Phone B. Molesworth approached the Chamber of Commerce, the BIA and the Town of Midland about the possibility of one of them paying to have a pay phone installed in the do~~Tntown area near the Library. All. of them thought it was a good idea but none of them was willing to commit to the cost. The Library can't afford the installation, at this time, or the ongoing monthly fee of $54.00. so the idea has been shelved for the time being. CARRIED CARRIED MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 5 DATE: April 10, 2008 LOCATION: Midland Public Library Boardroom ITEM ~. ISSLiE Business arising from the minutes -continued ACTION 4.2 Z'Yireless Access B. Molesworth reported that there has been a delay at the County in launching the new wireless service. 1"hey are still trying to come up with a way to limit the amount of time any one person can have in a session andlor limit the size of downloads. G. f~Iall, Director of the County Library said she would let us know as soon as she knew more. 5. Approval of the accounts Moved by: A. Campbell Seconded by: B. Desroches That the accounts for the month of March 2008 totalling $20,811.85 be 6. Reports of Board Committees 6.1 Finance Committee -New Members A. Campbell distributed the Library Financial Statement for the Three Months Ending March 31, 2009. B. Molesworth noted that the provincial Ministry grant arrived late in March anal so does not appear on this statement. It will be entered in the April financials. A. Campbell explained that some of the lines in the budget are noted as half spent or more, which is the case with insurance. Some items, like Insurance, Equipment Lease and Book Processing are paid out once or twice a year and some of these have already been paid. A couple of budget lines are high because certain expenditures were attributed to the wrong line, B. Molesworth is working with the Town Office to have these corrected. Capital Budget A. Campbell distributed a new Five Year Capital 2008 Budget document. Town of Midland Treasurer, S. Gignac produced this updated financial statement which reflects the receipt of the Provincial infrastructure grant. $800,000.00 of this money has been put into the 2008 budget to be spent on preliminary preparation for the expansion. The balance of the grant has been put into a Facility Reserve, C. Moore asked if the grant was in an interest bearing account and if there had CARRIED been a cost over run built into the cost projection. B. Molesworth responded in the affirmative to both questions. MIDLAND PUBLIC LIBRARY BOARD I~IEETING Page 3 of 5 DATE: April 10, 2008 LOCATION: l~Iidland Public Library Boardroom ITEM ~ ISSUE ~ ACTION 6. Reports of Board Committees -continued New Members B. Molesworth raised the issue again of more Board members joining A. Campbell and J. Swick on the Finance Committee. There will be a heavier commitment because of the Town's new financial schedule which moves the whole budget process forward by three months, This Committee will also have the responsibility for budgeting far enhanced staffing to prepare for the expanded facility. No one volunteered, so B. Molesworth asked the Board members to call him if they are interested. 6.2 Fundraising Committee No report. 6.3 Building Committee B. Malesworth reported that the Committee met with J. Knibb, our Architect, last Thursday. Some minor changes have been made to the original layout, mostly in office space, like the Technical ServiceslProcessing area on the lower level and the placement of an office on the second floor. J. Knibb will be away far a month but will have another member of his firm start work on the construction drawings. He, along with the firm's mechanical specialist, will be coming up for a visit on Monday, April 14 to familiarize themselves with the building and look at the existing mechanical. The elevator room, that holds the mechanical/electrical works for the elevator, has to be moved as it is under the Fiction Room which has to be removed to make way for the expansion. The elevator company, that handles maintenance of same, will do the work. It will be moved into the Study Room. There are a number of alterations that have to be made to meet safety requirements. The light fixtures have to be raised three inches and a wall will be built blocking access to all but authorized personnel. The approximate cast is $22,000.00. B. Molesworth also explained that once the drawings are completed, J, Knibb will draw up a contract for tendering purposes. Once the contract is let we do not want to make changes if we don't have to. Invoices will came to B. Molesworth for approval and then be sent to the Town Office for payment. If we find it necessary to make changes, a "change order" is taken back to the Board MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of S DATE: April 10, 2008 LOCATION: Midland Public Library Boardroom ITEM ISStiE ACTION 6. Report of Board Committees -continued far their approval and then to the Town. any change usually means increased expenditure. Doug Baker, the Town of Midland Engineer was approached about any involvement he might want to have in the expansion process. He suggested that he would like to be kept informed and would attend meetings as needed. Hopefully shovels will be in the ground by August 18, 2008. B. Molesworth has spoken with the Town of Midland By-law officer about Staff parking, He doesn't foresee any problem with providing spaces for us. 'T`he Building Committee also revisited the "Family Washroom" request in relation to the expansion. It was agreed that the two washrooms we currently have, which meet the requirements for privacy, be considered family washrooms but not be designated as such. The new washrooms in the Children's Department are also single use and wheelchair accessible. 6.4 Report from the Friends of the Midland Public Library The friends met a week ago and still have not decided if they are going to expand the I`~Tovember fundraiser, featuring Kimberley Seldon, into the Saturday, Another meeting will be held next Tuesday to make a final decision. They are committed to the primary presentation. 7. New business 7.1 Yideo Surveillance B. Molesworth and A. Aneroussos have been reviewing the current video surveillance system we have in place. It is just an observation system with a monitor that sits above the main door. This monitor is currently not working, so the system is useless. A meeting was arranged with Chief of Police, Paul Tlamelin, to look at the police department's system. It takes pictures of people's faces and records them to a computer system. The police came here and identified twenty different locations where cameras could be placed. There may not be a need far quite that many, but even ten, with computer and software, would cost about $10,00.00. A. Aneroussos has determined that the broken monitor could probably be replaced for around $200.00, so, the question is, do MIDLAND PUBLIC LIBRARY BOARD iVIEETING DATE: April 10, 200$ Page 5 of S LOCATION: Midland Public Library Boardroom ITEM ISSUE _ ACTION 7. New business -continued we try to phase in a new system now, or try to put it in with the expansion? V~ith the current system, Staff can't really recognize faces but they are able to see if anything looks amiss. So far, there have not been any serious reported incidents. The Staff in Reference and the Children's Department do have panic buttons they can use. After some discussion, it was agreed that, far the time being, the monitor be replaced, but when the new wiring is being installed for the expansion, ti~~e look at the issue again. 8. Information 8.I Chief Librarian's Report G.A. Vilalker commented that circulation may have been down in March due to bad weather. The Birds of Prey demonstration was a great success. B. Moleswarth is writing a letter to the Ministry of Public Infrastructure Renewal informing them that we will be inviting them to send a representative to the ground breaking when we have a date. 9. Adjournment Moved by: J. Swiek That the meeting be adjourned at 7:38 p.m. y Chairman of the Board ~_~ .~}} ~1. ' i 1. ~.~~ ti L Chief Librarian CIRILLIA PUBLIC LIBRARY BOARD i~IlitiiUTES OF' APRIL 23, 2008 i~IEETING A regular meeting of the Library Board was held in the Library commencing at 7:08 p.m. PRESENT -BOARD -1. Swartz, Chair, P. 1-lislop, Nice-Chair; F. Coyle; D. Evans; M. Fogarty; R. Fountain; G. Guthrie; R. Hawkins; 1. Rolland STAFF - D. Silver, Chief Executive Officer S. Campbell, Director of Children's, Youth & A1V Services L. Gibbon, Director of Information Services D. Rowe, Director of Technical Services T. Chasten, Recorder ABSENT - A. Murphy; M. Seymour DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF -None CONSENT AGENDA D. Rowe was asked if the present Geoweb operating system was reliable enough to last until a new system is acquired. He feels that is should be fine and will keep an eye on the problems. S. Campbell commented on the decrease in children's statistics, which may have resulted from the Easter and March Breaks being so close together, which meant that traffic into the department was reduced in general. 1'~IOTION #2008:25 Moved by R. Hawkins, seconded by F. Coyle that the c©nsent agenda ©f the April 23, 2008 meeting be adopted. CARRIED G. Guthrie will act as timekeeper for the agenda. DISCUSSION AGENDA NEW LIBRARY City Council approved the selection of the architectural firm of Shore Tilbe Irwin & Partners to move forward with the Library Building /Market Square Project. Several meetings are planned with the stakeholders to arrive at multiple options for the designs to be presented. NEW BUSNESS Township of Oro-Medonte Contract - A signed contract has been received from Oro-Medonte Township for a one year term rather than the requested three year term. Now that contracts have been signed with bath Oro-Medonte and Severn Township, it was suggested that the CEO and chair have an informal meeting with both councils. Borrowing Pr1~~~l~~e~ f~r_L~ikch~ icy Students - A request has been received from Librarian Chris Tomasini of Lakei7ead Univcr~~ity, Orillia Campus for "equivalent to resident status" regarding borrowing privileges at the Orillia Public Library. The CEO will enquire with other libraries and learning institutions about any borrowing arrangements and report to the next Board meeting. titodule I d from Library Board Orientation Kit - J. Swartz presented the module discussing the Library as a Community L?evelopment Partner and the many new ways that the Library must reinvent itself to interact with the community. CLA Cont~cr~:rlce - A request has been put Earth to attend the Canadian Library Association Conference. `I~he CEO will report to the Board regarding costs and what would be the advantage of attending this conference as cve11 as the OLA Conference. Committee meeting dates are to be established in the near future. Adjournment at 7.47 p.m. moved by F. Coyle. BOARD CHAIR CHIEF EXECUTIVE OFFICER REPORT OF THE DIRECTOR OF CHZL,bREN"S, YOUTH & AUDIO VISUAl. SERVICES Submitted by Suzanne Campbell April 2408 G'aal 2.1 Develop and maintain programs associated with identifiedgroups. Programs The early spring session of story times finished this month and registration for the next session began. We are offering a Preschool Science club in May which will be planned and led by a Georgian College Coop student. It has proven very popular with registration filling up quickly. Family storytime continues to be popular with very good attendance. Mariposa Chess Club completed the spring term of the club. The club members had a fun party. Mary taught them a unique chess move and then everyone shared a delicious smorgasbord of food brought in by the members and their families. The children had a great time and we hope to run the program again in the fall. Therapy Dogs of Canada Paws for Reading program was offered twice this month with full attendance in all time slots. The Explorers Club met this month for a fun afternoon of trash can creations. The children created unique works of art from squashed pap cans. They played a recycling relay game and en joyed a healthy snack. Reference Goal 5 The Library will develop methods of measurement to evaluate the effecti veness of library services and programs April 204$: 339 April 2047: 478 Outrench and Publicity Goal 4 The Library will advocate for increased public awareness of the value and range of library services Suzanne visited the Qntario Early Years Center, presented a library storytime, and promoted the new Babytime program. Material displays included Great Non-fiction, Silver Birch, and Red Maple. Brochures were created for story time, and Family storytime. There were 5b boxes of books delivered to the schools participating in the Battle of the Books. Croup Visits and 5choo! Visits C'aa12.T Establish a mutual/y-benefrcia! presence in the school system. Kelly Smith visited 5t. Bernards, Mount Sloven, Harriet Todd, East Ora, and David N. Church to introduce Battle of the Books to the children and to help the teams prepare for the Round Robin Battle. Professionn! C3evelapment Kelly Smith attended Dewey Divas at the Barrie Public Library and came away with the some great titles to purchase for YA as well as some suggestions to use in the Teen Survivor On-Line Summer Reader's Club. Kelly Smith attended Eensey Weensey Spider: an on-going program sharing workshop for local area libraries. This workshop was held in Innisfil. All Children's Services staff, Fred Marlow, and Susan Dance attended an all day training session for the Summer Reader Software from Convergent Library Technologies. Staff and volunteers met far a breakfast training session for Battle of the Books an Monday April 2$t", the session helped everyone feel comfortable with the format and the questions. Teen Services 6aa12 The Library cvr/1 create and maintain life/ang relationships with users. Chick Chat Boak Club met this month and discussed White Bone by Barbara howdy. The group meets in the magazine room. A fabulously successful Harry Patter Trivia contest occurred in the magazine room an April 1St". Six teams participated in the program with the winning team receiving a pizza party donated by Boston Pizza. There were 7 teams with total of 42 kids. Last year's second place team "S.P.E.W", steam of high school girls, won first place. "The Ministry of Magic are Morons", a team of boys from Couchiching School, placed second. "The Order of the Phoenix", a team from St. Bernard's, placed third. An information session on teen volunteer opportunities was held at the library. Kelly, Dawn and I introduced the Teen Advisory Board and the summer volunteer opportunities in Children's Services. ~~ REPORT FOR THE MONTH O~ APRIL 2U08 BY DIRECTOR OF INFORNI~TION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Volunteers provided the library with 458 hours of service during April; this is up 44 per cent aver last year. GOAL 3: Optimize and customize library services to our user groups: Forty-four people enjoyed Katherine Barber, the Ward Lady, who spoke on her new book "duly in Canada you Say". A total of forty-six people attended the 3 different Lifescapes programs that Jayne is putting an. The adult boakclub was attended by 12 members and the book discussed was "A Patchwork Planet" by Anne Tyler. Our library has joined the Chesley Challenge again (this is a community challenge to read the Canada Reads choice for the year -this year it was "King Leary" by Paul Quarrington, who was also Oriliia's writer in residence a number of years ago). Library materials were delivered by our volunteers to 17 shut-ins this month. Books were chosen and delivered to Victoria Nouse and the Birchmere. I attended a library audio conference an Lib Qual, a software program that can be used to evaluate library services and identify problem areas. GOAL 4: Advocate for increased public awareness of the value and range of library services: Library staff wrote 3 articles for the Packet this month. Displays of library materials were made an such topics as Jazz Month, Earth Day, Global Warming, Canada Book Day, the Chesley Challenge and bookmarks of recommended reading were created to promote these topics. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: The library databases were searched 2018 times during the month. The library computers were used 2244 times and the homepage was accessed 1333 times. The Frost papers are still being accessed regularly; this month there were 34 searches of this historical document. GOAL 8: Investigate, develop and maintain partnerships in the community: Casino Rama hosted the Volunteer Luncheon this year and 74 volunteers attended, along with some library staff who acted as chauffeurs. The theme was "hats off' to our volunteers! { attended the Orillia Business Women's Association dinner to network and promote the library's business material. I attended the meeting of the Orillia Community Policing Committee and assisted with the planning of a series of community awareness programs. The first will be on drug awareness and will be held in May. Dawn and I were invited to attend the first round of evaluations for the vendors of the Records Management software that the city clerk's office has been given funds to purchase. REPORT OF THE DIRECTOR OF TECHi'tiiCAL SERVICES APRIL 200$ Technical Processing Gail Matthews, the library's Long-time Technical Processing Clerk and poet laureate, retired in April after 24 years of the back room work that keeps a Library going. Gail started as a part-time clerk in 1984, and began working full-time the next year. kIer career spanned the "good old days" of typing and filing library cards by hand and keeping paper files to helping inaugurate the library's first automated system and planning for its successor. The origins of Gail's career as the library's poet-in-residence are now lost in the mists of time, but hardly a retirement or other significant event. happened in the past 20 years without a witty celebratory ode. Gail also used her considerable powers of persuasion on behalf of the library, securing sponsorship for our library cards, and many donations of door prizes for our volunteer luncheons. Best of luck in your retirement, Gail! And as some of us go, new ones arrive. Cathy McCrae took up her new position as part- time Technical Processing Clerk on April 2, and was immediately initiated into the back room mysteries of the library. April saw the continued huge interchange of pool materials with other Southern Ontario libraries, and we shipped out and received about 30 pools of books in various languages from Polish to Panjabi, over 500 books in all. David Rawe is the Director of Technical Services § s $ «a»~ Central Region Headquarters Region du Centre May 22, 200$ Mayor Harry Hughes Township of Oro-Medonte 14$ Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes: 777 Memorial Ave. 777, ave Memorial Orillia ON ~3V 7V3 Orillia ON <.3V 7V3 TeI: (705} 329-7400 Fax: (705} 329-7407 File: 235 RE: Selection Process for Detachment Commander -Barrie OPP Detachment Thank you for your Letter of May 13, 200$ whereby you express your interest in participating in the selection of the new Detachment Commander for Barrie OPP Detachment. Although I appreciate your interest in this competition, regrettably we are not in a position to involve your municipality in this current process. The OPP reserves the right to make selections of Detachment Commanders in areas that are policed pursuant to a Section 5.1 of the Police Services Act in concert with our labour relations with our respective Police Associations. Although there is provision under this section for such communities to advise the Detachment Commander with respect to objectives and priorities for police services to the municipality, it does not provide the authority to be involved in the selection process for a new Detachment Commander. As such we are not able on this occasion to facilitate your request. I would like to take this opportunity to assure the Municipality of Ora-Medonte that the OPP will be selecting a candidate who will serve the needs the residents of Oro Medonte as well as the administrative and leadership requirements for our Detachment at Barrie. When this selection is made we will communicate that information to you directly. The citizens and communities within your township should be secure in the knowledge that the OPP will continue to provide the community-oriented police service required in meeting our vision of "Safe Communities...A Secure Ontario" Respectfully, Ken C. Smith, Chief Superintendent Regional Commander Central Region OPP t ~ c -~,. ~~~~,p~ aRp,y~O T~-tE CORt'URATION OF THE ,. 148 Line 7 S.. Box I W may, ~ O Ora, Ontario LbL ZXO b .t""5'~' ~ ~ .~] ~ ~ ~ Phone (705) 487-ZI71 r_ ~ ~o~N~ ,,~ ~~ ~ ~ Fax (705) 487-Ot 33 ~ ~ ~ ~~~ www.aro-medonte.ca ..;.~~ , `~ t ~~ R. ~,~.: May 13, 2008 Detective Chief Superintendent, Ken Smith OPP Central Region Headquarters 777 Memorial Avenue Orillia, Ontario L3V 7V3 Re: Selection Process for Detachment Commander, Barrie Detachment, OPP Dear Superintendent Smith: At its Committee of the Whole meeting of April 16, 2448, the Counci! of the Township of Ora-Medonte adopted a motion to express an interest in participating in the selection process for the new Detachment Commander position for the Barrie Detachment of the Ontario Provincial Police. On behalf of Council of the Township of Oro-Medonte, I would respectfully request that you give favourable consideration to this request. Thank you for your time and consideration regarding this matter and I look forward to hearing from you. Sincere) H.S. Hughes Mayor Cc: Members of Council Doug Irwin, Cferk Ministry of Agriculture, Faced and Rural Affairs 4"' NW Floor 1 Stone Road West Guelph, Ontario N1G 4Y2 Tel: 1-888- 588-4111 Fax: 519-826-4336 Ministere de 1'Agriculture, de I'Alimentatian et des Affaires rurales 4"' NWT etage 1 Stone Ffioad West Guelph (Ontario) N1G 4Y2 Tel.: 1-888-588-4111 Telec.: 519- 826-4336 Rural Community L?evelopment Branch May ?0, 2(}tJ8 The Corporation of the Township of Oro- 148 Line 7 South PO Box 100 Ora, Ontario LOL 2X0 Dear Tamara ()bee: E .,, ~~_ - ~~ ""~,,~ ~~y 1 ~ ~a M~CO~~ ~ bile # (~3~ Subject: Conditional Approval 200$ Kural Summer Jobs Service Program Thank you for applying to the 2008 Rural Summer Jabs Service Program. We are pleased to inform you that your application has been approved. Yau are eligible to receive a wage subsidy of $2.(}C) per hour far 4 student position{s), subject to your compliance with all program eligibility requirements. The maximum claim for student positions is 16 weeks between April 1 and September ?(), 2008 and up to 35 hours per week. ~s outlined on the application, students hired under the program are required to meet the fallowing eligibility criteria: • 14-24 years of age (up to 29 with a disability as defined in the Human Rights Cade, Sec. 10) • Planning to return to school in fall 2008 Being paid at least minimum t=rage ($8.?5 general rate or `8.20 if tinder ! 8 years of age) Not related to the Employer (i.e. son, daughter, sister, brother, spouse) Due to the high response to our program we are only able to approve the number of positions indicated. However, we encourage you to send all necessary documentation for any additional positions you requested. Should there be funds remaining at the end of the program, we may be in a position to consider funding some or all of the requested positions. We are enclosing an Employer Claim Farm far one student and would ask that you photocopy this farm for each additional student you hire. Please put your Employer ID 634 an the form . Please ensure your student has signed this form before leaving your employment. It is the responsibility of the employer to keep accurate records of the student's hours worked should they be required tar audit purposes. Pick Ontario Freshness o ~~~Q ~_ 6 ~ ' ~~ ,~. "Phis form is also available from our website ww~w.~~~1t.~r-it~.calrural and completed forms can be mailed or faxed in. The deadline for the Pmployer Claim Nc>r~trs to he received is ? weeks after the student's last clay c>f employment and no later than C?ctober 17,'(~fl8. Should you have any questions or require any further information about your application, please do not hesitate to contact us at 1-866-~i88-41 1 I . Sincerely Patrr"cia Karrr`trgton Patricia Harrington Program Coordinator Springwater Library Board Meeting April 8, 200$ Elrnvale Branch - 7pm. Attendance: Reet Shelton, Board chair Katy Austin Donna Kenwell Dave Snedden Marg Campbell Claude Richardson Muriel Van Vugt 1. Call to order: Rosemary Johnston Linda Collins, Council representative Reg Cowan, Council representative Also present: Lynn Patkau, Chief Librarian Moved bye: Reg Cowan Seconded by: Muriel Van Vugt as-13 That the meeting of the Springwater Township Public Library Board come to order at 7:aa p.m. Carried a. Welcome to new representative from Tiny Township -Rosemary Johnston. 2. Approval of the minutes: Moved by: Donna Kenwell Seconded bv: Linda Collins a&14 That the minutes of the Springwater Township Public Library Board meeting held on March 11, 20x8 be approved. Carried 3. Matters arising from the minutes: a. Midhurst renovation -update: Lynn reported that work is almost complete. An Open House is planned for 4:oa on May 2a. Invitations will be sent to Trillium, to Township Council, Aileen Carroll, Gayle HaIl (county librarian), Forest Hill School librarian and principal, Springwater News, Midhurst Newsletter, Barrie Examiner and Barrie Advance, Blal. Refreshments will be available. Reet will help Lynn with the press release. Reet will make a speech thanking Trillium. b. Local history initiative -Lynn has finalized the letter. A copy will be sent to the next edition of the Springwater News. Letters sent to individuals will be personalized, Lynn also showed sample letters of acknowledgement and receipt. Marg showed examples of what kind of items she has received so far. c. First Nations purchases through Casino Rama donation -Lynn has sent a thank you letter to the Casino and is working with the SOLS First Nations consultant to get a recommended list for purchases. d. Telephone charges follow up: confiision over the high charges is still being sorted out. e. Garden bench project -update. Marg suggested a bench without a back sa one can see through to the flower beds and showed some sample cat pictures. Marg was commissioned to ga ahead with details with the sculptor. Moved by: Claude Ric~zardson Seconded by: Rosemary Jo{instan Os-1~ That Marg Campbell ga ahead with the purchase of the Jahn Brown bench and figurine memorial with authorized funds as per bequest re: Brawn Memorial. f, Reminder that June social is at Linda's starting at 5:00 an June 25. 4. Librarian's report: Lynn reviewed the printed report. Discussion about passible ideas fora "Friends of the Library" group, e,g. garden tending, bank club, travelogue evenings, art show, local history initiative, etc. Lynn will ask the staff to brainstorm mare ideas. This issue will be discussed again at the next meeting. 5. Correspondence: a. Township of Tiny RE: appointment to Library Board. b. Toro~zto Star article stating that SOLS has been given $15 million to support public libraries' digital information, community collections and services to Ontarians. 6. Accounts l Finance: a. Invoices: Moved by: Dave Snedden Seconded by: Reg Conan 08-16 That the fallowing invoices on the Council cheque register be approved for payment: April 3, 2008 - in the amount of $13,869.31 Carried 7. New business• a. A reminder about the SOLS Trustee Council meeting in Gravenhurst on April 10. Two trustees will be elected to represent this area fora 4 year term. 8. Next meetings: May 13 - Midhurst, June 10- Minesing 9. Ad.~ournment: Moved by: Marg Campbell 08- 17 That the meeting of the Springwater Township Public Library Board adjourn at 8:33 p.m. Carried Minutes approved May 13, 2008 (Board chair) From: Wallace, Karren (MAFi) [mailto:Karren.Wallace@ontaria.ca] Sent: Friday, May 30, 2008 9:22 AM To: gknoxCa~caunty.simcae.on.ca; DMcAlpine@barrie.ca; IIeeC~city.orillia.on.ca; pnash~tawnofbwg.com; salmas@callingwood.ca; plandry@innisfil.ca; afay@tawn.midland.on.ca; clerk@town.newtecumseth.on.ea; ctabeyCa~penetanguishene.ca; clerk@wasagabeaeh.eam; bkane~atawnshipadjtas.on.ca; beampbell@clearviewtwp.an.ca; mgalloway~aessatawnship.on.ea; Irwin, Daug; rbates ca township.ramara.an.ca; hsander@tawnshipofsevern.cam; caral.trainor@springwater.ca; CAO@caunty.simcoe.on.ca; jbabulic@barrie.ca; ibrown@city.orillia.on.ca; jcurrier@townofbwg.com; gnorris@collingwaod.ca; lallison@innisfil.ca; twaiker@tawn.midland.on.ca; tcaran@tawn.newtecumseth.on.ca; erath@penetanguishene.ca; caa@wasagabeach.com; wmbfox@tawnshipadjtas.on.ca; smckenzie@clearviewtwp.an.ca; gmurphy@essatownship.an.ca; Bunn, Rabin; rbates@township.ramara.an.ca; epeterson@tawnshipafsevern.com; wgrantC~springwater.ca; slatham@tay.tawnship.on.ca; Carey deGorter Subject: RE: PRESENTATIONS TO COUNCIL AND STAFF In view of some of the emerging trends and issues we see at MMAH, I just wanted to remind you that the MSO office has presentations for Council andlor staff available at any time on the following issues: Council/staff relationships BIA's and amendments to the Municipal Act from Bill 130 Ontario Disaster Assistance Program (ODRAP} Open/Closed meetings as well as others on request. serr n.iNr '?n.ce `? ontario.ca C May 22, 2008 The Honourable Harry Hughes Mayan, Township of t7ro-Medante 147 wine 7 South Qra, t7ntario LOI.2X0 RE: Canada Day 20©8 Dear Mayan Hughes, r : ~~- ~ ~ _ MAY 3 1t§~,< .3~C~-~1~i~t:~t'~~~t~ ~~ ~~~~+JNH€~ Please accept this as an invitation to you, your staff and their families to join us at Horseshoe Resort to celebrate the birthday of our great nation on Tuesday, duly 1~, 2008. Our Canada Day festivities begin at 5:00 pm and continue throughout the evening winding up with the singing of our national anthem and a gala fireworks display at 10:00 pm, We would be honoured to have you attend and say a few words and assist us with the cutting of Canada's birthday cake at 6;30 pml As in the past, the Township of Ora-Medante has generously contributed to our Canada Day celebrations. I respectfully inquire as to the availability of funds this year to help with this enormous venture, which in past Years has brought approximately 5,000 local residents and guests to our great area. We would be presenting and advertising this event faintly with the Township to aver 10,000 Names in the local area. A response at yaur earliest convenience would be greatly appreciated. We are lacking forward to this annual celebration and hope you will attend and participate in the fuel Sincerely, ~;. Rowley Ramey President & General Manager H~~5ES]1C)L l%ALi~:Y RL:SC?RT LTD, (1Cs1 3-1{?h~i Sa t~3L ~;~LLEI` Rt~At7 - ~;C3A~1' lQ. RR~I, BARR[E, Q?~"]A2[i~> CAI~AF}A C.~~i ~~'& I'C)42Dti°['C) E)[ftLC°f: t`'~Ifi} 283-2988 ~3,AFLRIE, C7RtLL1A, MIDLAND: {70>} 835-2790 F,~~=?I4.: n~;if(ir~~erscshue#tes.~rc.cc~m ~=~1 ~: {i05} 835-63~? WE&5[TE: wwtiv.HorseshoeResort.corn ~~ THE CORPORATION OF TWE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-072 A By-law to Authorize the Execution of aPre-Servicing Agreement 2063334 Ontario Inc. (Homire Subdivision) WHEREAS Section 51, Sub-section (26) of the Planning Act, R.S.Q. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS the Council of the Township of Uro-Medonte deems it desirable to enter into aPre-Servicing Agreement with the C?wner, 2063334 Ontario Inc. (Homire Subdivision), for the following Description of Lands: Parcel 5 - 2, Section 51-Med-14, Being Part of Lot 5, Concession 14, Designated as Parts 1 - 5 incl., 51 R-23534, Being ail of PIN #58530-0119 (Lt), Township of C?ro-Medonte, County of Simcoe; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute, on behalf of the Township of t'~ro-Medonte, aPre-Servicing Agreement, a copy of which is attached hereto and forms part of this By-law as Schedule "A". That the municipality shall be entitled to enforce the provisions of the Pre- Servicing Agreement against the owners. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 11T" DAY OF JUNE, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~~ x- "~ PRE-SERVICING AGREEMENT - between - 2063334 Ontario Inc. -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Parcel 5 - 2, Section 51-Med-14 Being Part of Lot 5, Concession 14 Designated as Parts 1 - 5 incl., 51 R-23534 Being all of PIN #58530-0119 (Lt) TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMGOE June, 2008 By-Law No. 2008-072 -' PRE-SERVICING AGREEMENT THIS AGREEMENT MADE BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE - and - (hereinafter called the "Township"} 2063334 Ontario Inc. (hereinafter called the "Developer"} WHEREAS the Developer is the registered owner of the lands described in Schedule "A" attached (the "Subdivision Lands"}; AND WHEREAS the Developer desires to commence installing municipal services within the Subdivision Lands, prior to the registration of the Plan of Subdivision and the execution of the Subdivision Agreement with the Township; AND WHEREAS the Township has agreed to permit the Developer to install, construct and provide municipal services within the Subdivision Lands on the terms and conditions set out herein; AND WHEREAS the parties to this Agreement declare that the recitals are true and incontrovertible; NOW THEREFORE in consideration of the sum of two dollars {$2.00} and other valuable consideration, the receipt and sufficiency of which are hereby irrevocably acknowledged, the parties hereto covenant and agree as follows: 1. ASSUMPTION OF RISK BY DEVELOPER 1,1 The Developer agrees to assume all risk and cost of commencing installation of Township services, as defined in Article 1.4 hereof, on the Subdivision Lands, prior to the execution of a Subdivision Agreement with the Township and the registration of the Plan of Subdivision. The Developer hereby releases, and agrees to indemnify and safe harmless the Township, its agents, servants and employees from and against all actions, suits, claims and demands whatsoever, which may arise either directly ar indirectly as a result of the installation of Township services by the Developer or by reason of the maintenance or lack of maintenance of the Township services or by reason of any defect in workmanship or material. 1.2 The Developer acknowledges and agrees that, in the event that a Subdivision Agreement with the Township is not finalized for any reason and the Plan of Subdivision is not registered as a result, pre-servicing of the Subdivision Lands shall cease immediately. 1.3 The Developer acknowledges and agrees that Engineering design plans and specification for the Township services to be installed by the Developer, as submitted to the Township, in accordance with the terms of this Agreement, may require further amendment as a result of requirements imposed by the Township under the terms of the Subdivision Agreement to be entered into far the Subdivision Lands. The Developer covenants and agrees to assume all risk and responsibility for the cost of required revisions to the Engineering design drawings and specifications for the Township services, together with the casts of modifying, reconstructing, removing and(or replacing the Township services installed by the Developer, pursuant to the terms of this Agreement, in order to satisfy the requirements finally imposed by the Township at the time that the Subdivision Agreement is entered into. 1.4 The Developer acknowledges and agrees that this Agreement relates to and permits the installation of the following Township services on the Subdivision Lands: 1, Installation of water mains 2. Road to base course of asphalt 3. Drainage works including SWMP 4. 5. 1.5 The Developer acknowledges and agrees that no work shall be carried out on any existing Township right-of-way and that there shall be no connection to services an any Township right-of-way. 1.6 The Developer acknowledges and agrees that no work shall be carried nut on lands not owned by the Developer, without the written consent of the owner to be filed with and approved by the Township. 1.7 The Developer acknowledges and agrees that all Servicing Plans and all work in constructing, installing and otherwise providing the Township services must comply with Federal, Provincial and Township laws, By-laws, standards and policies. The Developer further acknowledges and agrees that all work must be done in a good and workmanlike manner and in accordance with the Township's standards, practices and directions. 1.$ The Developer acknowledges and agrees that it shall be bound by the terms and conditions of the Subdivision Agreement and that nothing contained in this Agreement, or in the Township's grant of the permission to proceed with the installation and construction of the Township services, will estop the Township from imposing any of its conditions and requirements pertaining to the installation of public works ar from enforcing its authority to require the Developer to fully comply with all applicable conditions of approval of the Plan of Subdivision. 1.9 Notwithstanding any other provision of this Agreement, the Developer expressly acknowledges and agrees that none of the provisions of this Agreement is intended to operate, nor shall have the effect of operating, in any way to fetter the discretion of the Township ar its Council in the exercise of any of its discretionary pavers, duties ar authorities. 2. REQUIREMENTS PRIOR TO THE COMMENCEMENT OF WORK 2.1 The Developer agrees to submit the following to the Township, in a form satisfactory to the Township, prior to the commencement of the construction and installation of Township services on the Subdivision Lands: a} A letter from a qualified Engineer experienced in the field of Township services confirming: 1. Retainer -That their firm has been retained by the Developers to act as Consulting Engineers in connection with the design, construction and installation of the Township services; 2. Terms of Retainer -The terms of their retainer with the Developer as follows: a) Plans and Specifications -Prepare plans and specifications for the construction of Township services; b) Cost Estimates -Prepare cast estimates for the Township services to be constructed from the drawings; c) Approvals -Obtain all necessary approvals to construct; t~ d} Co-ordination - Co-ordinate the installation of Township services to avoid conflicts with regards to telephone, cable T.V., and Township services; e} C}n-Site Inspections -Ensure that all on-site inspections of Township service installations are conducted by the Developer's Consulting Engineers at all times during construction; f) As-Constructed Drawings -Submit certified "as-constructed" drawings after acceptance of the Township services; g) Change in Retainer - If at any time during the project: i} The terms of their retainer are changed by the Developer, or; ii) If they become aware that they will not be able to provide "as constructed" drawings, they will notify the Township within twenty-four (24} hours; h} Erosion and Siltation Control -Ensure aN necessary precautions are taken to prevent erasion and sedimentation of sewers, ditches, culverts, slopes, etc., bath within the subdivision and downstream, prior to and during construction. b} Confirmation letters are to be filed with the Township Clerk, confirming the fallowing: 1 } The Township Engineer has no objection to the pre-servicing; 2) The Planning Department has no objection to the pre-servicing; 3) The Township Solicitors have no legal objections to the pre-servicing. 4} Ministry of the Environment Approvals c) Payment of cash or certified cheque required to cover the cost of the Township's solicitor and Planner for all costs involved in processing the Pre- Servieing Agreement, and far all the Township's Engineers for checking of plans, specifications and inspection an behalf of the Township for the sum of Ten Thousand Dollars ($10,000). As accounts are received from the Township Planner, solicitor, and Engineer, they will be paid by the Township and then submitted to the Developer for reimbursement within thirty (30) days. In the event that the deposit is drawn down to a level of Five Thousand DoNars ($5,000) or less, and the Developer does not pay the accounts within thirty (30) days, it is hereby understood and agreed that the Developer shall be in default of this Agreement and all work must cease forthwith; d} A Letter of Credit, in the form and having the contents set out in Schedule "C", in the amount set aut in Schedule "B", attached, as security to ensure the due completion of the Township services to be constructed by the Developer, and as security to be held by the Township for the warranty periods to be more particularly described in the Subdivision Agreement for the Subdivision Lands, all to the satisfaction of the Township acting in its sole and absolute discretion. The said Letter of Credit shall provide that if, in the sole opinion of the Township, default under the terms of this Agreement has taken place, the said Letter of Credit may thereupon be drawn upon in whole or in part; d} A certified copy of an insurance policy, or a certificate of insurance, in a form satisfactory to the Township, confirming comprehensive general liability in the amount of Five Million Dollars ($5,000,000), naming the Township as co- insured and indemnifying the Township from any and all loss arising from claims or damages, injury or otherwise in connection with the work done by or on behalf of the Developer, and containing the following additional provisions or endorsements: 1 } Products/Completed Operations provisions; 2} Crass-liability clause; 3} Busting included, only if done by an independent contractor; 4} Notice of Cancellation - a provision that the insurance company agrees to notify the Township within fifteen (15} days, in advance, of any cancellation or expiry of the said insurance policy. The insurance policy shall be maintained in full force and effect until the Subdivision is assumed by the Township, and failure to so maintain the policy shall be deemed to be a breach of this Agreement. f} All Servicing Plans shall be submitted to and accepted by the Township Engineer; g} The Ministry of the Environment and Energy has given technical approval to the Servicing Plans. 3. INSPECTION BY TWE TOWNSHIP 3.1 The Developer agrees to permit unrestricted access to the Subdivision Lands to the Township and its agents for the purpose of inspection of the Township services to be installed by the Developer. Notwithstanding that inspections may be conducted by the Township or its agents, the Developer shall bear sole responsibility for the soundness of the Engineering design of the Township services, and for ensuring that the Township services to be installed will function, as intended, and will be compatible with the final Plan of Subdivision when and if such Plan of Subdivision is approved. 3.2 If, in the opinion of the Township, there is an emergency situation as a result of any work undertaken by the Developer or its servants, or agents, which requires immediate attention to avoid damage to private or public property or services owned by the Township or to eliminate a potential hazard to persons, such work may be done immediately by the Township at the expense of the Developer, but notice shall be given to the Developer at the earliest possible time. 4. APPLICATION OF SECURITY 4.1 In the event of default by the Developer under the terms of this Agreement, or if the Township is required to enter onto the Subdivision Lands or the abutting Township lands to conduct any work on the Township services or the connection of the Township services to facilities due to an emergency, the Township shall be entitled to draw upon the security posted by the Developer pursuant to the terms of this Agreement, in whole or in part, to cover the costs incurred by the Township in remedying the default on the part of the Developer, or in addressing the emergency situation. NO REDUCTION OF SECURITY 5.1 The Developer acknowledges and agrees that no reduction in the amount of security filed by the Developer with the Township, in accordance with the terms of this Agreement, shall be permitted until such time as the Developer has entered into the Subdivision Agreement for the Subdivision Lands with the Township. Thereafter, any reductions in the security posted by the Developer shall be completed in accordance with the terms of the said Subdivision Agreement. 6. NO ASSUMPTION OF TOWNSHIP SERVICES 6.1 The Developer acknowledges and agrees that the Township shall not be required to assume the Township services to be constructed by the Developer, pursuant to the terms of this Agreement, until such time as the Developer has entered into a Subdivision Agreement with the Township for the Subdivision Lands, and the Township services have been completed, inspected, and approved. 7. WITHDRAWAL. OF PERMISSION 7.1 The Developer acknowledges and agrees that the Township is entitled to withdraw its permission granted herein for the installation and construction of the Township services if it is determined, in the sole and absolute discretion of the Township, that such withdrawal is in the best interests of the Township. Upon notification of such withdrawal of permission, the Developer covenants and agrees to immediately cease any further construction, installation and other work in respect of the Township services. The Developer acknowledges that it shall have no claim against the Township if it exercises its right to withdraw the permission granted under this Agreement and it specifically waives and disclaims its rights to make any claims in connection therewith. NOTICE 8.1 Any notice required to be given pursuant to this Agreement may be given by prepaid registered post to the Developer at the following address: 2063334 Ontario Inc. clo Tri-Block Group Ltd. 255 Duncan Mill Road Suite 801, Toronto Ontario M3B 3H9 and such notice shall be deemed to have been given and received on the third day after mailing. 9. NO ASSIGNMENT 9.1 The Developer shall not assign or otherwise transfer the benefit of this Agreement without the written consent of the Township, which may be unreasonably withheld. 10. APP<_ICABLE LAW 10.1 This Agreement shall be interpreted under and is governed by the laws of the Province of Ontario. IN WITNESS WHEREOF the Developer has hereunto set its hands and seals this t ~ day of , 2008. ~'f Per: _ __ _ Galen Lam Developer IN WITNESS WHEREOF the Township has hereunto sets its hands and seals this day of , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE per: H.S. Hughes, Mayor Per: _ _.___ J. Douglas Irwin, Clerk SCHEDULE "A" DESCRIPTIQN QF LANDS: Parcel 5 - 2, Section 51-Med-14, being Part of Lot 5, Concession 14, designated as Parts 1 - 5 incl., 51 R-23534, being all of PIN #58534-0119 (t_t}, Township of Oro- Medonte, County of Simcoe _~~ SGHEDULE "B" CASH DEPOSITS TO BE FILED WITH THE TOWNSHIP: Township's solicitor and Planner for all costs involved in processing the Pre- Servicing Agreement, and for all the Township's Engineers for checking of plans, specifications and inspections an behalf of the Township. 10 000 TOTAL GASH DEPOSITS TO THE TOWNSHIP 10 000 A Letter of Credit as security to ensure the due completion of the Township services to be constructed by the Developer, and as security to be held by the Township until the Developer enters into a Subdivision Agreement for the Subdivision Lands. SECURITY TO BE DEPOSITED WITH THE TOWNSHIP 20 000 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-077 A By-law to authorize the Sale of Surplus Land known as Part of Road Allowance between the geographic Townships of Oro and Vespra, now Township of Oro- Medonte and Part of Eots 4, 5 and 6, Concession 1 E.P.R. (Oro}, designated as Parts 2, 4 and 5, 51 R-34516, Township of Oro-Medonte, County of Simcoe And to Enter into a Permanent Maintenance Agreement between the Township of Oro-Medonte and the City of Barrie WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; AND WHEREAS Council passed By-law No. 2007-083, as amended, on the 18`h day of July, 2007, being a By-law to establish apolicy/procedure with respect to the sale and other disposition of land; AND WHEREAS Council has determined that the said lands are not required far municipal purposes, and has by resolution declared the lands known as Part of Road Allowance between the geographic Townships of Oro and Vespra, now Township of Oro-Medonte and Part of tots 4, 5 and 6, Concession 1 E.P.R. (Oro), designated as Parts 2, 4 and 5, 51 R-34516, Township of Oro-Medonte, County of Simcoe, described in Schedule "A" attached hereto, to be surplus to the needs of the municipality; AND WHEREAS the proposed by-law came before Council of The Corporation of The Township of Oro-Medonte far consideration at its regular meeting on the 11 "' day of June, 2008, and at that time Council received no notice of objection to the proposed sale of land from any party; AND WHEREAS Section 29.1(1 }the Munrcipa! Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities having jurisdiction over a boundary line highway enter into an agreement; NOW THEREFORE the Council of the Township of Ora-Medonte hereby enacts as follows: Authorization of Sale -Council does hereby authorize the sale of land known as Part of Road Allowance between the geographic Townships of Oro and Vespra, now Township of Oro-Medonte and Part of Lots 4, 5 and 6, Concession 1 E.P.R. (Oro), designated as Parts 2, 4 and 5, 51 R-34516, Township of Oro-Medonte, County of Simcoe, to the Corporation of the City of Barrie as a public highway; Sale Price - In accordance with By-law 2007-083, as amended, Council hereby sets the sale price for the lands known as Part of Road Allowance between the geographic Townships of Oro and Vespra, now Township of Oro-Medonte and Part of Lots 4, 5 and 6, Concession 1 E.P.R. (Oro), designated as Parts 2, 4 and 5, 51 R-34516, Township of Oro-Medonte, County of Simcoe, at a consideration of nil. Permanent Maintenance Agreement -Council does hereby authorize the Mayor and Clerk to execute a Permanent Maintenance Agreement with the Corporation of the City of Barrie pursuant to Section 29.1 of the Municipal Act, 20011, wherein the Corporation of the City of Barrie agrees to assume jurisdiction and full responsibility over the lands designated as Parts 2, 4 and 5 on 51 R-34516, and in so doing, keep the Corporation of the Township of C7ra-Medante fully indemnified. A copy of the Agreement is attached hereto as Schedule "'B" and shall form part of this By-Law. 4. Execution of Documents -The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this By-law. BY-LAW READ A FIRST AND SECOND TIME THIS 11T" DAY OF JUNE, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 200$. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" to By-law No. 2008-07? for The Corporation of the Township of Oro-Medonte Parf of Road Allowance between the geographic Townships of C}ro and Vespra, now Township of ©ro-Medonte and Part of Lots 4, 5 and 6, Concession 1 E.P.R. (Oro), designated as Parts 2, 4 and 5, 51 R-34516, Township of tJro-Medonte, County of Simcoe. Schedule "E'r t~a By-Law No. 2008-077 B{JUNDARY LINE HIGHWAY MAINTENANCE AGREEMENT Dated as of the day of 2007. BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MED(JNTE {"(~-M"} and THE CORPORATION OF THE CITY OF BARRIE {"Barrie"} {©-M and Barrie collectively called the "Parties"} WHEREAS: A. The Corporation of the County of Sirncoe divested itself of jurisdiction over parts 1, 2, 3, 4 and 5 Plan S1R-34516 of the highway known as Penetanguishene Road as further described in Schedule A ("Part of Penetanguishene Raad") by By-law 5358 (a by-law far the removal of a road from the upper-tier municipality's highway system). B. This Part of Penetanguishene Road forms a boundary line between C}-M and Barrie. C. Section 52 of the Municipa! Act, 2Q01, S.Q. 2001, c. 25 (the "Municipal Act"} provides that if a highway that farms the boundary tine between an upper-tier municipality and an adjoining municipality is removed from the upper tier highway system, section 29 applies in respect of that highway. D. Sections 29 of the Municipal Act provides that municipalities on either side of a boundary ling between municipalities have joint jurisdiction over any highways forming the boundary line. E. Section 29.1 of the Municipal Act provides, inter olio, that municipalities having joint jurisdiction over a boundary tine highway may enter into an agreement by which each municipality agrees to keep any part of the highway in repair for its whole width and to indemnify the other municipality from any loss or damage arising from the lack of repair for that part and each municipality has jurisdiction aver that part of the highway that it has agreed to keep in repair. P. Section 30 of the Municipal Act provides that a highway is owned by the Municipality that has jurisdiction over it subject to any rights reserved by a person who dedicated the highway or any interest in the land held by any other person. G. The parties intend this Agreement to be a maintenance agreement under section 29.1 of the Municipal Act. This Part of Penetanguishene Road is a boundary line highway over -- which the Parties intend Barrie to take responsibility for and have jurisdiction and ownership over in accordance with the Municipal Act. H. Ontario Regulation 239!02 made pursuant to the Municipal Act has set Minimum Maintenance Standards far Municipal Highways to which this Part of Penetanguishene Road is to be maintained. PVOW THEREFORE in consideration of the covenants herein contained, and other good and valuable consideration, the Parties hereto covenant and agree as follows: Incorporation of Recitals. The Parties hereto acknowledge and declare that the foregoing recitals are true and incorporate them as terms of this Agreement. 2. Boundary Highway. O-M and Barrie acknowledge and agree that this Part of Penetanguishene Road is accepted and deemed to be a boundary Line highway for the purposes of Section 29 of the Municipal Act. 3. Maintenance Responsibility and Standards. Barrie shall perform maintenance on this Part of Penetanguishene Road in accordance with the minimum maintenance standards established by Ontario Regulation 239!02, as amended pursuant to section 44 of the Municipal Act. "Maintenance" means all routine patrolling and usual highway maintenance 'including inspection, repair and replacement related to signs, vegetation control, road and roadside drainage, entrances and entrance culverts, dust control, road surfacing, road stability, dust control and grading, snow ploughing, application of sand and/or salt mixture, snow removal and includes all capital improvements including but not limited to reconstruction, surfacing, and bridge and culvert replacement. 4. Liability. Barrie shall be liable for any damages that arise from failure to keep this Part of Penetanguishene Road in repair and O-M shall be relieved from all liability in respect of the repair of this Part of Penetanguishene Road as provided in Subsection 29.1(2} of the Municipal Act. 5. Indemnity. Barrie hereby indemnifies and saves harmless O-M from and against all liability, losses, damages or costs whatsoever which may arise either directly or indirectly by reason of any act, neglect or refusal of Barrie, its servants, employees, contractors and agents done in performance ar partial performance or the failure to perform and carry out any obligation imposed or assumed pursuant to this Agreement. 6. Insurance. Barrie confirms that it shall maintain a suitable policy of general municipal liability insurance sufficient to cover liabilities that may arise in connection with the maintenance and repair obligations imposed and assumed pursuant to this Agreement all in accordance with good municipal practice. 7. Jurisdiction. The Parties acknowledge and agree that, upon execution of this Ageernent, Barrie shall have jurisdiction and ownership over this Part of Penetanguishene Road in accordance with section 30 of the Municipal Act. 8. Other Documents. Each of the Parties agrees to sign such fiirther and other documents, do and perform and cause to be done and performed such further and other acts and things as may be necessary or desirable in order to give full effect to this Agreement and every part hereof. 9. Unenforceability. If any of the provisions of this Ageernent are found by a Court of competent jurisdiction to be unenforceable it shall not affect the enforceability of each and every other clause contained herein. 10. Law. This Ageernent is made pursuant to and shall be governed by and construed in accordance with the laws of the Province of Ontario and shall be treated in all respects as an Ontario contract. 11. Caanterparts. This Ageernent may be signed in counterparts, each of which when signed and delivered will be deemed to be an original, but all such counterparts will together constitute one and the same instrument. IN WITNESS WHEREOF the Parties by their signing officers duly authorized in that regard have hereunto affixed their hands and seals of the said corporations. THE CORPORATION OF THE CITY OF BARRIE MAYOR - CLERK THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR- CLERK SCHEDULE A Description of Boundary Line Highway Part of Penetangnishene Road transferred by the Corporation of the County of Simrae to O-M Part Lot 6 Concession l EPR C+ra and Part of the Road Allowance between the Township of Vespra and Township of Oro being Part 2, Plan 51834516; Oro Medonte Part Lot 4 and Part Lot 5 Concession 1 EPR Oro; and Part of the Road Allowance between the Township of Vespra and Township of Oro, being Parts 4 and 5 Plan 51 834516, subject to 801084763; Oro-Medonte Part of Penetangnishene Road transferred by the Corporation of the County of Simcoe to Barrie Part Lot 4 Concession 1 ~VPR Vespra and part of the Road Allowance between Township of Vespra and Township of Oro being Part 3 Plan 51834516; City of Barrie Part Lot 6 Concession 1 WPR Vespra and Part of the Road Allowance between the Township of Vespra and the Township of Ora being Part 1, Plan 518-34516; City of Barrie THE GORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 200$-071 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE GOUNGIt_ MEETING HELD ON WEDNESDAY, JUNE 11, 2008 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, June 11, 2008, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 11th DAY OF JUNE, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 11th DAY OF JUNE, 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin