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06 12 2008 RecTech Agendat?Rt)-~TED()NTE RECREATION TECH~IICr~L SL'YPORT GRQUP AGENDA - Thursda~unc 1?`h,t)8 C~ 7:t)t)p In. Adrninistzativc ©ifices Amended # What is to be acc©m lisped ~'rvicess Lead Mires 1 Adoption of Agenda AddlDeferlAccept Mel 5 2 Disclosure of Pecuniary Interests Declare All 1 3 Adoption of Minutes from previous meeting Adei/Delete !Accept Mel 5 4 Review Action Items from Ma Is` meetin Present !Discuss l Re-set Mel 10 5 Un~lcrtes: a. Public Information Sessions a. ReceivetDiscuss a. Shawn B 10 b. 4`" Line Park b. ReceivelDiscuss b, Mel C i0 c. Strategic Facilities Plan (to be distributed) c. ReceivelDiscuss c. Shawn B IS d. tJro-Medonte 7Ts d. Receive d. Shawn B 5 e. Ravines of Medonte Park e. Receive e. Shawn B 5 Suhcnrurnttees: a. Sports Groups Committee a. Receive a. Ted D It) b. Trail Map Committee b. Receive b. Reta R IC} 6 New business a. Sweetwater Park Construction a. Receive/Discuss a. Shawn B It) b. Summer Adjournment b. Discuss 1 b. Mel C 10 c. Moonstone Recreation Committee c. Discuss c. Philip 10 7 Action Items from the meeting List and agree Mel $ PLUS 1 DELTA from meeting (What worked / List quickly Mel 5 What needs improvement} 9 Adlournrnent Declare Mel 1 Total time approx 2 hours Notes. Times are guidelinelapproximate ORO-MEDONTE `"' RECREATION TECHNICAL SUPPORT GROUP MEETING MINUTES Thursday, May 1 sc! 2008 ~ 7:00 p.m. Administration Centre Present: Councillor Mel Coutanche, Councillor John Crawford, Carolyn Tripp, Ted Duncan, Kelly Meyers, Phillip Patchell, Mac Shiells, Reta Regelink Regrets: Mayor Harry Hughes, Staff Present: Shawn Binns, Manager of Recreation & Community Services Councillor Coutanche called the meeting to order at 7:10 p.m. Councillor Coutanche introduced the two new members to those who were absent at the last meeting. Kelly and Phillip gave brief biol. Shawn reminded the Chair that because there were 6 members present Phillip Patchell would have to abstain from voting. 1. Adoption of Agenda: RTS080105-01: Moved by Mac Shiells, Seconded by Ted Duncan It is recommended that the agenda for the Oro-Medonte Recreation Technical Support Group meeting of Thursday, May i~t, 2008 be adopted as amended. Carried 2. Disclosure of Pecuniary Interest: None. 3. Adoption of the Minutes: RT5080105-02: Motion by Carolyn Tripp, Seconded by Kelly Meyers It is recommended that the minutes of the Oro-Medonte Technical Support Group meeting of Thursday, Apri13'd, 2008 be adopted as writfen. Carried 4. Action Items: A) IPA -Councilor Countanche met with the IPA employee far input on how to engage sugarbush residents B) The residents of Oro Hills do not want a throughway to Line 4 Park C) Ad Public Information Sessions Shawn gave an overview of the purpose. He indicated that the three sessions would be to inform the public what the Recreation & Community a 1. Services does and hopefully get input from attendees on wha# they would like in terms of programs. 5. Updates: a. stn Line Park Mac informed the Graup that he was on the threshold of starting fundraising. The park has received a donation of $25,000 from Bill bohuaru and there is another $25,004 in the offering. He felt that it was possible to raise enough funds to put in a multi-purpose pad. He also informed that the park was a huge success with what they had built on it this winter. A discussion on what this neighborhood park would contain took puce. RTS080105-04 Moved by Reta Regelink, Seconded by Kelly Meyers !t is recommended that the update given by Mac Shiells be received. Carried ta. Strategic Facilities Plan Shawn explained to the Graup that we received 3 proposals. It was up to the consultant to give us the deliverables. Only 2 proposals would be considered by the Group. He further explained that the Group would be evaluating the proposals using the weighted system and evaluation sheets were handed out. Shawn suggested that members of the Group could join a meeting with the in house technical group (Bruce Hoppe, Jerry Ball, and Shawn Binns) and the consultants. Shawn will advise the group of the meeting dates. He asked that members of the Group forward the evaluations and questions to him by Monday. RTS080105-03: Motion by Mac Shiells, Seconded by Ted Duncan It is recommended that the confidential proposals far the Strategic Facility Plans sulamitted by Monteith Brown Planning Consultants and The Re-?Think Group be received. Carried Subcommittees: a. Sports Groups Committee Ted informed the Group that only three groups attended the meeting but they managed to create a mandate. Ted suggested that an agreement be drawn up to ensure a commitment from all sports groups. It was agreed at the meeting to apply for a TriNium Grant. The deadline for submission is July. John Pugsley (Trillium) is pleased with the idea. Ted suggested that they apply for a multi year grant. The next meeting of this committee is next week. RTS080105-45 Moved by Reta Regelink, Seconded by Carolyn Tripp tt is recommended that the draft minutes of the C?ro-Medonte Sports Group Committee meeting held on April 24t'', ~C}08 and the verbal update on the Sports Groups Committee given by Ted C?uncan be received. Carried b. Trail Map Committee For the benefit of the new committee members, Reta gave a short background on why the Trail Committee was farmed. She went on to inform the Group that in her investigations she realized that there were already too many maps and that in conversations with people it was suggested that it be put on the website. Reta summed up that she felt that our website should be improved and an interactive map could be included. Shawn suggested that Reta meet with Harold Daynard (IT} and Carol of the Chamber of Commerce. Phillip agreed to join the committee. RTS080105-06 Moved by Mac Shiells, Seconded by Ted Duncan It is recommended that the verbal update on the Trai( Map Committee given by Reta Rege(ink be received. Carried 6. New Business: a. Possible Future Topics {eg: User Pay, Subsidies, Youth, Community Halls, Etc.) Improve the Township website and keep up to date with the electronic highway. b. Qther None 7. Action Items Frorn the Meeting: # What is to be accomplished 8y Date 1 Try to attend the Public Information sessions to be held May 13, ALL May 15 14, 15 - as representatives of the Rec-Tech Group. Shawn handed out the schedule at the Ma 1-0$ meetin 2 Bring to Council, an update on volunteer input for the Line 4 Park, MC May 7 to accelerate deliberations on key policy decisions (funding, park deli nation, etc. 3 E-mail to Shawn & Mel, your "numbers" from the rating sheet, to ALL May 9 hel with the decision on who to offer the Facilities Pro~ect 4 Invite the two "finalists" in for a meeting with the Staff Technical - SB Soon and invite Rec-Tech Adviso Grou members to artici ate 5 Form a team for the "MAP GOAL", to include Carol Benedetti RR Soon {Chamber}, Phillip, Shawn, Reta, Harold Daynard (~-M}. The intent is to o "electronic", usin the info we have at the Count level, etc. 6 Bring Shawn up-to-date with the input from Deborah of the MC May 7 Su arbush IPA, re volunteerism for the Sweetwater Park Adjournment RTS080105-10 Motioned by Carolyn Tripp, ~ecanded by Reta Regelink It is recommended that we do now adjourn at ~:58 pm Carried. The next meeting will be held on Thursday, June 12t`', 200$ at 7:00 pm in the Neufeld Room of fhe Admr`nistration Centre, d ... Questions for Recreation and Community Services Cnforrnation and Caput Sessions Moonstone Public School C. Do you feel that the provisions of recreation services are important`? (Comment on the following) Parks - (Yesj Trails, around Moonstone the walking trails are torn up by ATV's and the trails are ruined for bikers and waikers...separate places suggested for ATV's Facilities (yes} -Gym -place to work outl' Realty would like to be able to use the Fire hall Programs and Camps (yes} -need Yoga and children's programs, indoor soccer, floor hockey, moonstone, art classes for adults, stain glass, pottery, painting, (2) kayaking courses Trails -updated Copeland forest trail map 2. Have you participated in Recreational Programming in last l2 months? Cf so where? (Yes) YMCA but not much available, not much through township and nothing is available through Moonstone. Lots of traveling =expensive on gas. Private i.e. Horseshoe Fitness Class & Gym, Swimming, Pilates-private advertise to males Township Offered -baseball, guitar lessons C}rganized Sport -hockey, baseball, basketball Cn another municipal recreation program- hockey, baseball, skating, karate, swimming, -gymnastics -bike -ski -golf -skate c) What types of programming? Township Programs 3. What recreational/cultural activities does your household participate in? Family stuff outside of Moonstone 4. What programs are of interest to you`' Please list the kinds of programs you would like to see offered by the Township of Qro-Medonte? -year round programs not just summer -sports (year round) -seniors programming -indoor floor hockey, soccer, basketball., karate 5. How do you find out about Recreational Programming`? - by mail -sign L? moonstone rd -word Ot mouth -send more things home from school because residents in Moonstone automatically throw out brochure because nothing is usually offered in Moonstone. The Lions Club is usually who puts on programs in Moonstone b} How can we improve communication of recreation and cultural programming opportunities? Brochure Website 6. Do you feet that there are groups of people in your community that are not having their recreation needs met? If yes which groups? What are some of the issues`? (Yes) Children, youth, Adults, Moms, Elderly -things are too far, no facilities, no inclusion Moonstone is going to hold the Township to its promises from now an because they are upset that their meeting space was taken away 7. Are there areas in the Township that you feet are under serviced`? How so? How can this be improved? AIl areas in North end {Medonte} in general everything goes down to Guthrie and Horseshoe. Everything North of Horseshoe Valley Road. 8. Do you think. the Township should be providing recreational and cultural programming services to the cammunit.y? Yes, link to tourism and Economic Development Yes, if there is a demand then we should be providing the service Yes, language classes Yes, multi-use facility with a pool 9. Can you provide any suggestions on how we can improve are programs and services? Make school in Moonstone -More accessible Questions far Recreation and Community Services lnfc~rmatian and Input Sessions Mac~nstane Public Schaal 1. Da you feel that the provisions of recreation services are important`? (Comment an the fallowing} Parks -- (Yes) Trails, around Moonstane the walking trails are torn up by ATV's and the trails are mined for bikers and walkers...separate places suggested for ATV's Facilities {yes) -Gym -- place to work out? ! Really would like to be able to use the Fire hall Programs and Camps (yes) -need Yoga and children's programs, indoor soccer, Hoar hockey, moonstone, art classes far adults, stain glass, pottery, painting, (2) kayaking courses Trails -updated Copeland forest trail map 2. Have you participated in Recreational Programming in last 12 months? If sa where? (Yes) YMCA but not much available, not much through township and nothing is available through Moonstone. Lots of traveling =expensive on gas. Private i.e. Horseshoe Fitness Class & Gym, Swimming, Pilates-private advertise to males Township Offered -baseball, guitar lessons Qrganized Sport -hockey, baseball, basketball In another municipal recreation pro r~am__- hockey, baseball, skating, karate, swimming, -gymnastics -bike -Ski -golf -Skate c} What types of programming? Township Programs 3. What recreationallcultural activities does your household participate in? Family stuff outside of Moonstane 4. What programs are of interest to you? Please list the kii~lds of programs you would like to see offered by the Township of Oro-Medonte? -year round programs not just summer -sports {year round -seniors programming ~•s y~ indoor floor hockey, soccer, basketball, karate 5. How do you find out about Recreational Programming'? by mail -sign @ moonstone rd -word of mouth -send more things home from school because residents in Moonstone automatically throw out brochure because nothing is usually offered in Moonstone. The Lions Club is usually who puts on programs in Moonstone b) How can we improve communication of recreation and cultura} programming opportunities? Brochure Website E~. Do you feel that there are groups of people in your community that are not having their recreation deeds met? If yea which groups? What are some of the issues? (Yes) Children, youth, Adults, Moms, Elderly -things are too far, no facilities, na inclusion Moonstone is going to hold the Township to its promises froth now on because they are upset that their meeting space was taken away 7. Are there areas in the Township that you fuel are under serviced? How so? How can this be improved? All areas in North end {Medantej in general everything goes down to Guthrie and Horseshoe. Everything North of Horseshoe Valley Road. S. Do you think the Township should be providing recreational and cultural programming services to the community`? Yes, link to tourism and Economic Development Yes, if there is a demand then we should be providing the service Yes, language classes Yes, multi-use facility whir a pool 9. Can you provide any suggestions on haw we can improve are programs and services? Make school in Moonstone -More accessible Questions far Recreation and Community Services Information and Input Sessions Horseshoe Valley Firc Hall I. Da you feel Chat the provisions of recreation services are important? {.Comment on the fallowing} Parks -need more facilities far younger children, changing demographic Facilities - etluitable, are facilities getting used enough`I ball diamonds, soccer -Sweetwater-will it get used? Programs and Camps -depends on area, some carnrnunities have gaps Trails -updated Copeland forest trail map 2. Have you participated in Recreational Programming in last I2 months? If sa where? -trails -bike -ski -gaff -skate -Pilates-private advertise to males -Horseshoe Fitness Class & Gym c} What types of pragrarnming? Township Programs 3. What recreationallcultural activities does your household pai~icipate in? -golf -skiing -boating -library services {Barrie ar C?rillia) -older lessons -outdoor recreation ~. What programs are of interest to you? Please list the kinds of programs you would like to see offered by the Township of Qra-Medonte? -youth programs -language lessons (Spanish, French} -older -outdoor recreation -tennis 5. How do you find out about Recreational Programming? -mail. -Instructor- Mary Beavan -arena -web site -brochure, -H.V.P.O.A. -e-mail b} Haw can we improve communication of recreation and cultural programming opportunities? -schools -valley voice -web sites -posers -mass e-mails -mail -use web sites mare (improve Qro-Medante website) -improve advertisement sa that people in township Iaok to township programs before Barrie, C7rilha 6. Da you feel that there are groups of people in your community that are not having their recreation needs met? If yes which groups? What are some of the issues? -handicapped access -facilities -rink -open space -teenagers having to ga to Barrie or Orillia -very active community, good level of participation...nat too many complaints 7. Are there areas in the Township that you Feel are under serviced? Haw so? How can this be improved? -Lack of facilities centrally located £3. Do you think the Township should be providing recreational and cultL~ral programming services to the community? Yes, link to tourism and Economic Development Yes, if there is a demand then we should be providing the service Yes, language classes Yes, multi-use facility with a pool 9. Can you provide any suggestions on haw we can improve are programs and services? -mare resources, increase °lo of budget, duality of life issues -basketball -french and Spanish lessons - increase facilities available to partake in recreation