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06 04 2008 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, JUNE 4, 2008 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a) Lake Simcoe Regional Airport minutes, meeting held on April 17, 2008. Staff Recommendation: Receipt. b) Lake Simcoe Region Conservation Authority, minutes for meeting held on April 25, 2008 and highlights for meeting held on May 23, 2008. Staff Recommendation: Receipt. c) Glen Knox, County Clerk, The Corporation of the County of Simcoe, correspondence dated May 27, 2008 re: County of Simcoe Growth Area Plan. Staff Recommendation: Receipt. 6. COMMUNICATIONS: a) Ran and Patricia Bolger, correspondence dated May 18, 2008 re: Indian Park Association Lands. 7. REPORTS OF MEMBERS OF COUNCIL: None. $. FINANCE AND ADMINISTRATION: a) Wayne Wilson, CROISecretary-Treasurer; Fred Nix, Chair, Nottawasaga Valley Conservation Authority, re: Natural Heritage. b) SJSgt. Dirk Cockburn, Barrie Detachment, Ontario Provincial Police, re: Shanty Bay Public School Traffic and Student Valume Survey, Ridge Road. c) Report No. TR 2008-12, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Per-Kilometer Rate. 9. PUBLIC WORKS: None. 10. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2008-23, Keith Mathieson, Director of Engineering and Environmental Services, re: Pre-Servicing Agreement - 2063334 Ontario Inc. (Homire Subdivision) - Parcel 5 - 2, Section 51-Med-14, Being Part of dot 5, Concession 14, Designated as Parts 1 - 5 incl., 51 R-23534, Being all of PIN #58530-0119 (Lt). 11. DEVELOPMENT SERVICES: None. 12. EMERGENCY SERVICES: a) Scott Cowden, Director of Fire and Emergency Services and Bruce Hoppe, Director of Development Services, memorandum correspondence, re: Rationale, Water Storage Requirements, 3 Small Crescent, Township of Ora-Medonte [to be distributed at meeting]. 13. RECREATION AND COMMUNITY SERVICES: None. 14. IN-CAMERA: a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Compensation and Performance Management). b) Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Unopened Raad Allowance, Coley). c) Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter {Unopened Road Allowance, 2088560 Ontario Ltd./Shelswell). d) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Unopened Road Allowance Between Concession 6 and 7, Part of PIN #58533-0179, Modco). 15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 16. ANNOUNCEMENTS 17. ADJOURNMENT ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, June 4, 2008 6. COMMUNICATIONS: b} Glen Knax, County Clerk, The Corporation of the County of Simcoe, correspondence dated May 30, 2008 re: Municipal Delivery of Green Bins for Organics Program. 12. EMERGENGY SERVICES: b) Scott Cowden, Director of Fire and Emergency Services memorandum correspondence dated June 3, 2008 re: Moonstone Student Volume Survey, One Day Count of "Nutrition Break" Use of Crossing Guard, Moonstone Public School. 14. IN-CAMERA: e} Tamara Obee, Human Resources Officer, re: Personnel Matter (Manager of Engineering and Environmental Services}. f) Tamara Obee, Human Resources Officer, re: Personnel Matter (Chief Building Official}. g} Tamara Obee, Human Resources Officer, re: Personnel Matter (Development Services). h) Tamara Obee, Human Resources Officer, re: Personnel Matter (Deputy Treasurer}. i) Tamara Obee, Human Resources Officer, re: Personnel Matter (Intermediate Planner). j) Scott Cowden, Director of Fire and Emergency Services re: Legal Matter (Report on Incident 2008FD00221). Regional /ki ~ F~ o r t ~.:. ~• MINUTES 4F A MEETING of b THE LAKE SIMGOE REGIONAL AIRPORT COMMISSIQN HELD ON THURSDAY APRIL 77, 2008 AT THE LAKE SIMCOE REGIONAL. AIRPORT TERMINAL BUILDING In Attendance: Commissioners: J. Crawford Staff: W. McArthur, City of Barrie W. Gordy M. Drumm, APM ~. Leach C. deGorter, City of Barrie J. Lehman P. Mulrooney M. Prowse F. Smith P. Spears Regrets: T. Allison CALL TO ORDER The meeting came to order at 7:00 p. m. and was chaired by L. Leach. 1.0 CIECLARATION{S) OF PECUNIARY INTEREST{Sl OR CONFt_IGTS OF tNTEREST{S) L. Leach opened the floor for declarations of pecuniary interest(s) or potential conflict(s) of interest{s). None were declared. 2.0 MINUTES OF THE MARCH 20 2008 COMMISSION MEETING P. Mulrooney requested a change to the minutes to accurately reflect his comments regarding the timelines associated with the runway extension. MOTION: Moved by P. Spears, seconded by F. Smith 2008-AC-15 "TiiA T , the minutes of the March 20, 2008 Commission meeting be approved, as amended." 3.0 BUSINESS ARISING FROM THE MINUTES Carried. J. Crawford provided a verbal report as to the status of the ongoing discussions with the Simcoe North MP Bruce Stanton regarding senior governmental funding assistance for the airport through the Building Canada Fund (BCF). It was reviewed that a development summary detailing some the same projects identified in the Building a Business Case for Development was prepared and forwarded to Minster Lawrence Cannon, through Simcoe North MP Bruce Stanton's office. Subsequent meetings and discussions surrounding this potential revenue source have progressed to the point whereby Mayor Barry Hughes, Township of Oro-Medonte as wel! as the CA©, Mr. Rabin Dunn recently had a meeting in Ottawa with Minister Lawrence Cannon, Simcoe North MP Bruce Stanton and Barrie MP Patrick Brown to discuss the advancement of this funding. While the Federal and Provincial levels of government work to formalize their agreement of the fund, the Township of C?ro-Medonte has offered to champion the application process an behalf of the three municipal partners. It was reviewed that as the funding structure of the package is that of a 33% equalized share between the Federal, Provincial and Municipal governments, the respective municipal contributions would be in accordance with the current tripartite agreement, of which the 2001 Fair Market Value Assessment numbers would be utilized for apportioning contributions. Notwithstanding the received capital funding commitment from the municipalities stemming from the Building a Business Case for t~evelopment, it was recommended that the Commission confirm the funding commitment and provide a fist of projects that will form the BCF application process. MOTION: Moved by J. Crawford, seconded by F. Smith 2008-AC-16 "THAT, the Lake Simcoe Regional Airport Commission requests that the partnering municipalities formally endorse the funding request to the Federal government under the Building Canada Fund {BCF} and confirm their respective funding commitment{s) as per the funding formula and as originally detailed in the Building a Business Case for Development." Carried. 4.0 POLICY t~ PROCEDURE REVIEW Ms Carey deGorter, Deputy Clerk City of Barrie, briefly reviewed that a staff report containing recommendations for the development of procedural by-taw for the Commission and associated policies in accordance Ontario Municipal Act 2001 as amended, would be coming forward far the Commission's review and consideration. It was also reviewed that the Clerk's from each the Township of Oro-Medonte and the City of Orillia had been consulted and would concurrently provide input to the forthcoming staff report. 5.0 PROPERTIES AND COMMERCIAL DEVELOPMENT !} W. McArthur presented the construction update as of April 10, 2008. Pursuant to the March 20, 2008 Commission meeting, a progress report was provided indicating that the fire water supply and distribution system is expected to he operationa! on May 19, 2008. It was reviewed that the original contract stipulated a completion period of Mid March. P. Mulrooney suggested that although it appears the system would be operationa! prior to the completion of the new Hydro One Helicopter facility, staff should closely monitor the progress to ensure that the project is not delayed beyond May 19, 2048. Any significant delays are to be reported to the Executive immediately. ii} Pursuant to Commission Motion 2007-AC-47 whereby the Commission recommended to the partnering municipalities that the Land Sale Policy and corresponding land saletlease agreements be amended to adopt the National Building Code {NBC), M. Drumm confirmed that the airport's solicitor had forwarded the recommendation accordingly. It was further confirmed that the Ciry of Darrie had endorsed and ratified the Commission's recommendation. J. Crawford reported that the Township of Oro-Medonte had received the recommendation and that the request had been deferred to staff far a report. P. Spears Hated that the City ofi Oriliia had concurrently received the Commission's recommendation of which was also forwarded to staff for a report. Information will be presented as ii becomes available. 5.0 FINANCIAL M. Drumm presented the February 29, 2008 & YTD Financial reports MOTION: Moved by J. Lehman, seconded by P. Spears 2008-AC-17 "THAT, the February 29, 2008 8 YTD Financial Reports be approved, as presented." Carried. 2 6.0 CORRESPONCIENC~ i) All additional correspondence as presented was reviewed. ii) As a result of a confidential permission to access property matter, the following motion passed. MOTION: Maned by J. Crawford, seconded by J. Lehman 2008-AC-1$ "THAT, the Lake Simcoe Regional Airport Commission meeting move in- camera at 8:d0 p.m. to discuss a confidential permission to access property matter." Carried. MOTION: Moved by J. Lehman, seconded by P. Spears 2008-AC-19 "THAT, the Lake Simcoe Regional Airport Commission meeting move out of in-camera at 8:50 p.m." Carried. MOTION: Maned by J. Lehman, seconded by P. Mutraaney 2008-AC-20 "THAT, the verbal report arising from the in-camera session regarding the confidential permission to access property matter, be approved." 7.0 MEETING{S} Carried. The next Commission meeting is scheduled for Thursday May 15, 2008 at 7:00 p.m. 8.0 ADJOURNMENT MOTION: Moved by F. Smith, seconded by J. Lehman. 2008-AC-21 "THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 8:55 p.m." Carried. ./'~:. ~,, f ~~,,, M. Drumm Recording Secretary, LSRA Commission Distribution: Commission Members Finance Department, City of Barrie L Brown, City Manager, City of Orillia Clerk's Office, City of Barrie Mayor & Council, Go City Clerk, City of Oril(ia L. Lea President, LSRA Commission Clerk's Office, Township of Oro-Medonte B. Stanton, MP P. Brawn, MP Hon. A. Carroll, MPP G. Dunlop, MPP 3 ~~ . ~:;°~~, ~ LAKE SIMCOE REGION CONSERVATION AUTHORITY ~~ ~ j MEETING NO. BOD-04-08 `~ , .~ Friday, April 25, 2008 ~:b:s Lake Simcoe Region Conservation Authority Newmarket, ON MINUTES Board Members Present: V. Hackson, Chair Councillor B. Drew, Vice-Chair Councillor S. Agnew Mr. E. Bull Councillor G. Campbell Councillor K. Ferdinands Regional Councillor J. Grant Mayor R. Grossi Regional Councillor H. Herrema Councillor B. Huson Councillor E. MacEachern Councillor J. McCallum Councillor A. Nuttall Councillor J. O'Donnell Regional Councillor J. Taylor Councillor J. Rupke Deputy Mayor G. Wauchope Staff Present: D. Gayle Wood, C.A.O./Secretary-Treasurer B. Kemp, Director, Conservation Lands M. Valcic, Director, Corporate Services M. Walters, Director, Watershed Management C. Burgess, Manager, Planning P. Davies, Manager, Watershed Stewardship K. Neale, Manager, Corporate Communications K. Christensen, Coordinator, Human Resources G. Casey, Coordinator, Board/CAO, Projects & Services Others: Mr. Kirk Van Barcom, Grant Thornton Ms. Michelle Shi, Grant Thornton Ms. Sharon Bailey, Ministry of the Environment Ms. Deb Pella Keen, Ministry of the Environment Mr. Tracy Smith, Ministry of Natural Resources Regrets: Mayor J. Young Mayor R. Stevens / DECLARATION OF PECUNIARY INTEREST None indicated for the record of this meeting. 11 APPROVAL OF AGENDA Moved by: J. Rupke Seconded by: B. Drew BOD-043-08 RESOLVED THAT the content of the Agenda for the April 25tH, 2008, meeting be approved as amended deferring Item 7 -Staff Report No. 23-08-BOD, Revised Planning and Development Fees Policy and to include the tabled Confidential Staff Report No. 26- 08-BOD; and FURTHER THAT staff be requested to meet with BILD to discuss Authority fees and report back to the Board in June 2008; CARRIED > Lake Simcae Regipn Conservation Authority '~` L;aard of Directors' Meeting BC?D-04-08 -'sj„ April 25`", 2008 -Minutes P:~oe 2 pf 10 /// ADOP11ON OF MINUTES (a} Board of Directors Moved by: G. Wauchope Seconded by: J. Taylor BOD-044-0$ RESOLVED THAT the minutes of Board of Directors Meeting No. 03-08-BOD, April 25t'', 2008, be adopted as printed and circulated. CARRIED (b}Administrative Committee As the minutes of the Administrative Committee meeting held an April 18t" 2008 dealt with both the Authority's 2007 Audited Financial Statements and the 200$ Budget, they will be dealt with under "Other Business". (c) Conservation Ontario Moved by: J. Grant Seconded by: S. Agnew BOD-045-08: RESOLVED THAT the minutes of the Conservation Ontario Council meeting held on Monday, December 10t'', 2007, be received. CARRIED iV ANNOUNCEMENTS (a) Sunaca Tree Planting Event The Manager, Corporate Communications announced the Sunoco Tree Planting Event which will be held an Sunday, May 4t" at George Richardson Park in Newmarket. This is a great day for everyone to enjoy and have the opportunity to help plant some trees. (b) Sheppard's House -Aurora -Heritage House Designation Councillor Evelina MacEachern presented Chair Hackson with a plaque for the Sheppard's House, located in the Sheppard's Bush Conservation Area, Tawn of Aurora, which has been designated as a Heritage House under the Heritage Act. Councillor MacEachern thanked the Ontario Heritage Trust, Town of Aurora staff and Authority staff for all of their work in getting this designation approved. The Director, Conservation Lands advised the Board that the Sheppard's House is currently occupied by Windfall Ecology and the Save the Oak Ridges Moraine Coalition. The Director further advised that an official open house will take place on May 25t", 2008, and encouraged everyone to attend. 5b lake Simcoe Region Conservation Authority `~~ ~~ Board of Directors' Meeting BOD-03-08 `Ar;~ March 28`h, 2008 -Minutes Page 3 of 10 V HEARINGS There were no Hearings scheduled for this meeting Vl DELEGATIQNS There were no Delegations scheduled far this meeting. Vll PRESENTAT/4NS (a} 2007 Draft Financial Audited Statements & Management Letter The Director, Corporate Services introduced Mr. Kirk Van Blarcom and Ms. Michelle Shi of Grant Thornton. Mr. Van Blarcom presented the Authority's 2007 Financial Audited Statements & Management Letter and provided an overview of the audit process. Mr. Van Blarcom reported that the 2006 Management Letter contained a number of recommendations which have been addressed and implemented where required. Mr. Van Barcam advised that there were no significant findings or issues to report and thanked Authority staff for their cooperation throughout the audit process. Moved by: G. Wauchope Seconded by: A. Nuttall BOD-046-08 RESOLVED THAT the presentation provided by Mr. Van Blarcom, Grant Thornton, regarding the Authority's 2007 Audited Financial Statements and Management Letter be received; and THAT Staff Report No. 05-08-AC entitled "2007 Draft Audited Financial Statements and Report on Reserves" be received; and THAT the Administrative Committee recommend to the Board approval of the 2007 Draft Audited Financial Statements; and THAT the Administrative Committee recommend to the Board approval of the Appropriations to Reserves from operations as outlined in Schedule 6; and FURTHER THATthe Administrative Committee recommend to the Board that the approved 2007 Audited Financial Statements be circulated to the Ministry of Natural Resources and the Authority's banker. CARRIED (b} Provincial Discussion Paper -Protecting Lake Simcoe The CAO introduced Sharon Bailey, Director, Land and Water Policy Branch, Ministry of the Environment, Ms. Deb Pella Keen, Manager, Lake Simcoe Protection Strategy, Ministry of the Environment, and Tracy Smith, District Manager, Ministry of Natural Resources, Aurora District. Ms. Bailey provided the Board with a presentation on the province's direction for the protection of Lake Simcoe and highlighted the various workshops and public session held in relation to the Discussion Paper advising that all were well attended. ?,, L eke Simcoe Region Conservation Authority '~ ~ '~ Board of Directors' Meeting BC7D-03-08 ~;~ March 28`", 2008 -Minutes Page 4 of 10 In response to the Board's cancern regarding the duplicatian of science based wark, the CAO responded that the province is undertaking same leading edge wark. The Science Advisory Committee recently established will be doing a peer review of the scientific information currently available and this is a welcome exercise. They will not be re-doing what has been done. The targets for Lake Simcoe must be established far the lake and that is what the Science Advisory Committee will be addressing and this process will take approximately six months. The current interim regulation will be in effect until March 2009. Councillor Alex Nuttall expressed concern that there are currently too many processes and taa many committees underway to deal with the issues. Councillor Nuttall recommended that the province consider having one Committee deal with the issues related to Lake Simcoe as they are a cancern far everyone. The Authority's Board reiterated the importance of the province ensuring funding is provided far this initiative as well as the requirement that there be na duplicatian. It was stated that municipalities currently support the wark of the Lake Simcoe Conservation Authority and are not in a position to fund another entity. Councillor Bobbie Drew expressed cancern that the Authority is not getting appropriate recognition as a full partner. The Lake Simcoe Region Conservation Authority have dare excellent work and should be recognized accordingly. Further, Councillor Drew referenced that a new governance body is Hated in the Discussion Paper and advised that municipalities do not have the capacity to fund another governing body and the province must take this under consideration. Further, municipalities want funding dollars to go into projects to help the lake rather then to another bureaucratic body. Councillor Bobbie Drew further advised that the Lake Simcoe Environmental Management Strategy (LSEMS) accomplished some excellent work and the province should build on that. The Authority did a great jab as the Secretariate because they have the scientific knowledge and the staff to deliver the programs. Chair Hacksan thanked Ms. Bailey for her presentation and thanked the province for addressing the health of Lake Simcoe and its watershed. Moved by: B. Drew Seconded by: J. McCallum BOD-047-08 RESOLVED THAT the presentation provided by Ms. Sharon Bailey, Ministry of the Environment, regarding the Provincial Discussion Paper "Protecting Lake Simcoe: Creating Ontario's Strategy for Action -March 2008" be received for information. CARRIED L eke Simcoe Region Conservation fi,uthority '~ ;~ Board of Directors' Meeting BfJD-03-08 ~~' March 28th, 2008 -Minutes Page 5 of 10 {c) Provincial Discussion Paper -Authority Gomments The CAO reviewed the Authority comments as they relate to the Provincial Discussion Paper. The comments include a summary of recommendations which reflect the discussion held with the Board during a workshop on April 18th, 2008. The CAO advised that the final comments will be submitted to the province by the May 2"d' 2008, deadline. Moved by: K. Ferdinands Seconded by: G. Wauchope BOD-048-08 RESOLVED THAT the LSRCA's Draft Response to the Provincial Discussion Paper -Protecting Lake Simcoe, April 25, 2008, be approved as amended for submission to the province. CARRIED Chair Hackson received approval from the Board to move the approval of the Authority's 2008 Budget forward. Xi (JTHER BUSINESS (a) 2008 Budget The Director, Corporate Services presented the Authority's 2008 Budget for approval. The Director reviewed the 2008 budget process advising that the Administrative Committee was involved throughout the preliminary and final development stages of the budget. The most recent meeting of the Administrative Committee held on April 18, 2008, included an invitation to all Board Members in order that they had the opportunity to receive a full and comprehensive review of the 200$ budget and have any questions andlor concerns addressed. Chair Hackson advised that the Town of East Gwillimbury Council passed a resolution permitting her to vote on behalf of Mayor James Young who could not attend this meeting. Chair Hackson reminded the Board that the 2008 Budget will be passed by a recorded weighted vote as prescribed under the Conservation Authorities Act. The Authority's 2008 Budget was approved with a weighted recorded vote of 87.22%. One member of the Board was absent from the vote who represented 12.78°I° of the vote. Moved by: J. Rupke Seconded by: J. McCallum BOD-49-08 RESOLVED THAT Staff Report No. 06-08-AC entitled 2008 Proposed Budget be received; and THAT the Administrative Committee recommend to the Board that the 2008 Budget Estimates, with projected revenues in the amount of $11,429,598, as presented in the 2008 Budget book be approved; and i - ~ Lake Simcoe Region Conservation Authority 1 ~ t Board of Directors' Meeting BOD-a3-Q8 "~'~ Mareh 28`x', 2008 -Minutes ::~.°~- Page 6 of 10 THAT the Administrative Committee recommend to the Board that the net reserve appropriations in the amount of $67,123 as outlined in the 2008 Budget bask be approved; and THAT the Administrative Committee recommend to the Board that copies of the appraved budget be circulated to the Lake Simcoe Region Conserva#ion Authority watershed member municipalities; and FURTHER THAT each watershed member municipality be formally advised of their respective share of the general levy and special capital levy. CARRIED Vll PRESENTATIt~NS (cont'd) (d) East Holland River - 2007 Activities/2008 Plan The Directar, Conservation Lands, provided a presentation related to the various projects undertaken in 2007 in the East Holland River sub-watershed. In total, 42 projects were completed between 2004 - 2006, 25 projects began in 2007 and are currently underway with 43 projects planned for completion in 2008. The Authority has submitted projects far funding under the Lake Simcoe Clean Up Fund which is administered by the Federal Government. The Directar advised that Authority staff will be making a detailed presentation to each municipal council funding the East Holland River Restoration Project. The Director extended thanks to all municipalities who have partnered on this very important initiative and also recognized the great work of Christa Sharp, Watershed Coordinator who is the Authority's lead staff person on this project. Moved by: S. Agnew Seconded by: E. MacEachern BOD-50-08 RESOLVED THAT the presentation provided by the Director, Conservation Lands, regarding the East Holland River - 2008 Activities/2008 Plan, be received. (e) Conservation Areas Workshop The Director, Conservation Lands, provided an overview of the 2007 Conservation Areas Workshop which included the results of the post-workshop evaluation. The 2007 Workshop was very well received and the participants indicated they were very pleased that this event was reintroduced and welcome it being an annual event. The Director, who is Chairing the 2008 Workshop Committee, advised that the 2008 Workshop is scheduled for October 28-29-30 and will again be held at Geneva Park. L. eke Simcoe Region Conservation Authority ~ ~ Board of Directors' Meeting BQD-03-08 ~,`,7' March 28`", 2008 -Minutes Page 7 of 10 vln 1X 1. Moved by: G. Wauchope Seconded by: E. MacEachern B4D-51-08 RESOLVED THAT the presentation provided by the Director, Conservation !-ands regarding the 2007 Conservation Areas Workshop be received. DETERMINATION OF ITEMS REQUIR/NG SEPARATE DISCUSSION Items 6 and 8 were identified for separate discussion. ADOPTION 4F ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: J. Rupke Seconded by: B. Huson BOD-052-08 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179106 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179106 be received for information. 2. Correspondence RESOLVED THAT the correspondence listed in the Apri125`", 2008, Agenda as items 2 a, through a be received for information. 3. Monthly Communications Update RESOLVED THAT the Monthly Communications Update, for the period March 1 to 30`", 2008, be received for information. 4. Chair's Quarterly Report RESOLVED THAT Chair's Report No. 01-08-Chair which outlines the activities of the Authority's Chair for the period January 1 to March 31, 2008, be received for information. 5. Quarterly Planning Activity Report RESOLVED THAT Staff Report No. 21-08-BOD regarding the quarterly monitoring of planning and development applications for the period January 1, 2008 to March 31, 2008 be received for information. 9. Lake Simcoe Water Quality Improvement Program -Update RESOLVED THAT Staff Report No. 25-08-BOD regarding the Lake Simcoe Water Quality Improvement Program - 2007 Progress Report and 2008 Workplan be received for information. ~~ ~~ke Simcae Region Conservation Authority ~tr ,~: Board of Directors' Meeting BC?D-03-08 "`~ ~''3` March 28`", 2008 -Minutes Page 8 of 10 X CONSIDERATION OF ITEMS REQUIR/NG SEPARATE DISCUSSION 6. Growing the Greenbelt -Consultation 2008 The Manager, Planning clarified that the purpose of Staff Report Na. 18-0$-BOD is to advised that the Authority supports the six criteria outlined in the document. Moved by: G. Wauchope Seconded by: S. Agnew BOD-053-08 RESOLVED THAT Staff Report No. 22-08-BOD regarding the paper title "Growing the Greenbelt - Consulta#ion 2008" be received; and FURTHER THAT the letter included herein be forwarded to the Ministry of Municipal Affairs and Housing far their review. 8. Paper Sludge (Bio-Solids) -Highway 12, Township of Brack The Board dealt with Staff Report No. 24-08-BOD regarding the use of paper sludge in the Lake Simcoe watershed. Regional Councillor Jahn Grant noted some inaccuracies in the report and recommended that staff clarify this information and report back to the Board. In response to Regional Councillor John Grant's concern related to the outdoor storage of this product, the Director, Watershed Management responded that it is the opinion of the Ministry of the Environment that the product is not being "stored" however it is on site to be processed. This is a licensed product for application and the concern is with how it is managed once it leaves the storage site. A Certificate of Approval is only required if the bio-solid it stared as a "mixed" product. Regional Councillor John Grant thanked Councillor Jahn O'Donnell for his persistence in dealing with the use of paper sludge. Moved by: J. O'Donnell Seconded by: G. Wauchope BOD-054-08: THAT Staff Report No. 24-08-BOD regarding the application of Paper Sludge be received for information; and FURTHER THAT staff be directed to provide a further report to the Board at a future meeting. XI OTHER SUS/NESS (b) Minutes -Administrative Committee Moved by: B. Drew Seconded by: E. Bull BOD-055-08 RESOLVED THAT the minutes of the Administrative Committee Meeting No. AC-03-08 held on April 18th, 2008, be approved as printed and circulated. Lake Simcae Region Conservation Authority ~>~Y.s Board of Directors' Meeting BOD-03-08 ''::=~ March 28"', 2008 -Minutes Page 9 of 10 (c) Activities and Updates None to report. (d) Watershed Report Card Moved by: J. O'Donnell Seconded by: E. Bull BOD-056-0$ RESOLVED THAT the Watershed Report Card 2008 be approved as presented for printing. CARRIED (d) 2008 Conservation Awards The 2008 Conservation Awards event will be held at Madsen's Greenhouse in Newmarket. The Board will be polled for a preferred date in October. (e) Sewage Spill -Township of Ramara In response to a request by Councillor John O'Donnell, the Director, Watershed Management provided a verbal update related to the recent sewage spill in the Township of Ramara. Based on the discussion, the Board recommended that Chair Hackson write a letter to the province outlining concerns related to sewage spills in the Lake Simcae watershed. Moved by: J. O'Donnell Seconded by: E. MacEachern BOD-057-08 RESOLVED THAT Ghair Hackson write a letter to the Minister of the Environment advising of the Board's concerns as they relate to sewage spills in the watershed with specific reference and photos of the most recent sewage spill in the Township of Ramara. XIl CLOSED SESS/ON Moved by: G. Wauchape Seconded by: J. McCallum BOD-058-08 RESOLVED THAT the Authority's Board of Directors move to "Closed Session" to discuss confidential land and legal matters. Moved by: J. Grant Seconded by: B. Drew BOD-059-08 RESOLVED THAT the Authority's Board of Directors rise from "Closed Session" and report their progress. CARRIED ''~, Lake Simcoe f2egion Conservation Authority a` ' < '`~ Board of Directors' Meeting BC}D-03-08 .xN ` March 28`", 2008 -Minutes Page 10 of 10 (a) Appointment -Foundation's Board of Directors Confidential Staff Report No. 26-08-BC.~D regarding an appointment to the Lake Simcoe Conservation Foundation was tabled at the meeting. Moved by: R. Grossi Seconded by: G. Wauchope BC3D-060-08 RESOLVED THAT Confidential Staff Report No. 26-08-BOD regarding the appointment to the Lake Simcoe Conservation Foundation be approved and the Foundation be so advised. CARRIED X// ADJOURNMENT Meeting adjourned at 1:00 p.m. on a motion by R. Grossi. original signed by.' original signed by: Councillor Virginia Hacksan Chair D. Gayle Wood, CMM iii Chief Administrative Officer kj IV Announcements (a) Ducks Unlimited Fundraising Event Councillor Agnew advised that Ducks Unlimited are hosting a Ladies Only evening at Horseshoe Resort on June 19 and invited anyone interested to see him for further information. (b) Lake Simcoe Stakeholder Advisory Committee Chair Hackson announced that CAO, Gayle Wood, was appointed by the province to co-chair the Lake Simcoe Stakeholder Advisory Committee. The purpose of this Committee will be to review the proposed Lake Simcoe Protection Act and Strategy. (c) Condolences Chair Hackson expressed condolences to the family and friends of Councillor Evelina MacEachem on the recent passing of her sister, Lucy Russo. Chair Hackson extended condolences to the family and friends of the late Councillor Harold Lodwick. Councillor Lodwick was a member of the Authority's Board from 1998-2003. (d) Executive Committee -Conservation Ontario The CAO announced the appointment of Chair Hackson to the Executive Board of Conservation Ontario in the position of Treasurer and Chair of the Budget and Audit Committee. Provincial Discussion Paper -Update • The CAO advised that the Board's comments related to the provincial discussion paper on Lake Simcoe were submitted. • The CAO reviewed the composition of the Lake Simcoe Stakeholders Advisory Committee which met for the first time on May 21St, and advised that she will be co-chairing this Committee with Mr. Bruce Macgregor, CAO, York Region. Appointment of LSRCA Enforcement Officer • The Board dealt with Staff Report No. 31-08-BOD regarding the recent hiring of an Enforcement Officer for the LSRCA. This appointment must be endorsed by the Authority's Board under the Conservation Authorities Act. • The Board approved the appointment of and extended congratulations to Mr. Jason Ross. .~. Lake Simcoe Region Conservation Authority, ~~° `°~` 120 Bayview Parkway, Newmarket, ON L3Y 3W3 Fi - ~ ._ ~~.,.T;~ ~.» a „,,~:~;, , L n~a ~ mf^~Isrca.on.ca Web site: www.lsrca ~n ~ ~ .-- . f. 7. ~~;., _ ~ . ~. .A.~ Following are the highlights from the May 23rd, 2008 meeting of the LSRCA's Board of Directors. ~"b- ~ ~.. The Board received Staff Report No. 30-08-BOD which provided information related to the Authority's involvement in the 51St Annual Conference on Great Lakes Research, scheduled for May 19t - 23rd. Authority staff have authored seven papers at the conference and presenters of three of them. • This Staff Report also contained information related to the upcoming publication of a paper. The Manager, Watershed Science is an author on a peer reviewed journal paper that will be published in the June 2008 issue of Journal of Great Lakes Research. The paper is significant as part of the published data is the identification of an exotic invasive species the aquatic insect (an amphipod Echinogammarus ischnus). The paper title is: Influence of nutrient levels on the spatial distributions of benthos in Lake Simcoe. Authored by: Bruce Kilgour, Charity Clarkin, William Morton and Rob Baldwin. ,~~~ .~ . . ti ~. • ~ fi ,. _:, ,:-- Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 ~~ ,~ ~ ~ ~ ~ .~s E-n~~~~l ~nfoC~`)sr~,a.on.ca Web site: www.lsrca -r ~,~ ~~~~ ;Jt~:~t~F'. ,.. s.. s nu~u,.x 3 ' ~ - ~ .. - `' International Association of Great Lakes Research I'he Corporation o'the ~~~ County o f ` ~~ -'~ ~ S`i~neoe -, (705) 726-9304 Fax. (705) 726-391 Keeton Area (905) 729-229 CL,EF~K'S C}FF]CE Telephone Extension 1246 May 27, 2008 Mayor Harry Hughes and Members of Council Township of Ora-Medonte Box 100, 148 line 7 South Gra, C)N I_OL 2X0 Dear Mayor Hughes and Council: Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1 XO Please be advised that your comments regarding the County of Simcoe Growth Rrea Plan, dated May 8, 2008 were considered by the Corporate Services Committee and received by County Council on May 27, 2008. Thank you far providing your comments about the County's Growth Planning process. If you have further questions regarding the process, please contact Mr. Brian MacKell, Director of Planning, at (705) 726-9300 extension 1004. Yours truly, --m,, .~:s ~~ Glen R. Knox County Clerk /cam C: B. MacKell, Director of Planning t 3v From: Rocky & Patsy Bolger Sent: Sun 5/18J2008 5:42 PM To: Coutanche, Mel Subject: Re: Indian Park Association Lands Good Day Mr. Coutanche, 1 am a resident of Sugarbush: Rocky Bolger 79 Huronwaods Dr. RR#4 Coldwater LOK 1 EO I am very interested in the correspondance from the Indian Park Association to the Township of Ora- Medonte. If I'm reading it correctly, the Indian Park Association is planning on dissolving in the very near future. The reason I am very interested in this matter is it will affect me directly. You see in CJctober 2004 I purchased this residence from Peter and Vicki Seymour. The Seymours had built the residence, but unfortunately they had signed a "Restrictive Covenants" with Indian Parks Association. -Instrument # 1405323 registered on the 6th day of March 1999 Property Location: West half of lot 2, Concession 6, Township of tiro-Medonte To my knowledge and after speaking with a few people in the Sugarbush area, several people have restrictive covenants with Indian Park Association. I bring this to your attention as many people will be affected by the dissolvment of Indian Parks Association and only ask that due diligence be conducted with the dissolvment process and perhaps a question may be thrown at the Indian Parks Association with regards to the "outstanding Restrictive Covenants" and wha# they plan on doing about these issues. I'm presently attempting to obtain same info from Indian Park Association, I thank you very much for your time and look forward to hearing fom you, If you would rather speak on the phone you may call me Have a great Summer Rocky (Ron) and Patricia Bolger ~~ .~ ,~ ~~ From: Rocky & Patsy Bolger Sent: May-30-08 5:55 PM To: Crawford, ,lahn; Haugh, Ralph; Coutanche, Mel Cc:.Council; Dunn, Robin; Hoppe, Bruce; Irwin, Daug Subject: Re: Indian Park Association t_ands Gentlemen, (and you to John!) I was able to contact IPA administrator -Deborah Price at 835-3000, She basically said that IPA voting membership (63 members) is in favour of putting the Fier. Center in Sugarbush up for sale next month and are attempting to sell all the remaining lands owned by IPA. Then splitting the land proceeds up amongst the IPA membership. I spoke to Deborah with regards to my concerns -Restrictive Covenance -and she advised me to speak to my lawyer and attempt to resolve the issue with IPA before they disolve. (She mentioned back in 2004, IPA offered to sell the IPA land at the entrance to the Sugarbush Residence properties far a price of $$00.00 each. I think it was a 30' right of way.} I am working with my lawyer, and I am hoping to resalve the matter. I only hope that anyone in the Sugarbush area that has any similar "restrictive Covenance" on their property, are able to clean up the title prior to IPA dissolving. This could lead to a long legal battle down the road. I would like to caution council members and raise the awareness of the potential mess this matter brings with it. Regards, Rocky Bolger JUN-d2-2d00 15:43 TiJWNEHIP t~F ~JR~-ME17~NTE Gt~RPrJRATE OER111 CES Fax: X00-72k~-Oo3? ,. ~, The Car~aratian af`th~ ~Ct l[ttl~ 1l~' .;,~~ '; CL~k'S C~FFT~t~ Teicphon~ Extezassi.on 1246 May ~1~, 2ooa~ P.dd2'dd3 ~. o~ 4~}726-3992 Baetfln Axert '905) 729-2244 Adzs~inisiratipn Centxe 111 d Fiigh~uay 26 ,Kr(idhurst, t~t~ria LOL 1X0 MEMORANC7~lM TtJ: Chief Administrative Officers end Municipal Clerks, Simcoe County Municipalities ~T FRC3M: Glen R. Kngx, County Clerk (, Riu: Municipal Delivery Qf Green Bins fQr Organics Program I As you may be aware, the County of Simcoe will be launchin a curbside or anics ~ . ~ 9 (coon birt} collection grogram starting SeptemEer 29, ~Ot78. Gqunty of 5imcoe staff havq, visit~tl: each .of the member municipalities over the past~six weeks to conduct a municipal informatio~t session on the upcoming program. Much valuable feedback was received from Staff arid: Council . members and a number of program changes have already been approved basec~~ Qn ,that feedback. C7ne recurring theme iri the comments regarded the delivery of the gr en bins, including the promotion and education materials. It was generally felt that delivery othe bins over a shorter period closer tq fhe launch date was preferable. Staff attempted tq renegotiate the terms of the window for delivery of the bins over the shorter period; however, the selected delivery company was unable to satisfactorily mee# the more stringent timeframes. A number of the member municipalities expressed some interest in performing the delivery to their residents themselves, as nq-qne knows their rods or residents better than they do. It is a[sq.seen as preferable to keep the distribution funds local and as such the County is willing to reasonably compensate municipalities f~sr the distribution service at $~.a0 per unit. (, Given this situatirn, we wanted to tot you knew that County Staff will be to contai:;ting your Public Works Director to enquire abqut `your municipality's desire tq perform the delivery tq your own residents. Alternative distribution methods will be pursued for yflur area by the,aunty if yqu are not ir~tere~sted in performing the delivery yourselves but it is importarit~ that we understand this is required as soon as possible to make the required arrangements., iPotentia! distribution systems could include existing Public Works Staff acid students, or through the vglunteer fire departments, similar to services many provided to ins#al1 911 signage. The major points regarding the distributi~sn are as follows: • County will pay the member municipality $S.5Q per eligible residential unit far d;~iivery of _ green bins and education kits. ' ,. Timeline for general delivery service is August 5 through to September 15, 2g0~ i Tireline for delivery to seasgna[ resident areas is August 5 to August 29, ~t1CI~.'', Municipality to provide alt trucking, staff, etr1. to accgmmodats the above timellnrrs Municipality to deliver the curbside green bins and load the promotion and ed~~ation kit . (including amini-bin fqr under `sink use and a reusable shopping beg pre-flpod with various educational items such as Sample packs of bags and Sorting magnets} . Jurr 2 '000 7 x:08 t70~}726-9304 Fax: t JUN-c~^-~~108 15:013 T~GlNSIIIP C1F ~~RiJ-MED~NTE C~~RPtJE~P~TE SER411 rEv Far: ~d5-7~b-932 x Jun 2 ~OCi~ 14: a8 • Delivery of the bin is tt~ be at the curbside of eligible units, • Municipality to provide a contact person who will co-t~rdinate efft~tts with Custrrrner Services Centre with respect to status of deliveries and fQllc~w-up toc Anticipate ~-3 weeks of part time fiallow~up fc~r missed locations past delivery a' date. • County to provide infarmatior# to illustrate eligible units and the number of bt provided. « County to provide staging arebs at various locations throughout the C+7uri inventory will be loaded for distributi~rn. Any help passible ftsr warehousing i {e.g. empty salt domes} would be much appreciated. we note that County staff wiH be contacting each of the member municipalities { response to this offer in the very near future, We anticipate that an agreement befv County and interested local municipalises will be supplied which provides more sped with respect to this endeavour. i Thank you €or your attention to this matter and if you have any questions please tong Bureau, Contract & Collections Supervisor at 705-726-5300} ext, 1350. Sincerely, GlenR.K x County Clerk X:tCarporat~ SeriesstEnvlranmental $etviCg51SW~SSO proflremt~in pig#ribUt~c~n~latter to municipal ci~rxs re binS.dt7C P . C~C13~'0~13 P. 03 ,... Ccaunty #iolns... launch ns to be where gauge sn the detail Willma ion of green ~, ~, Binns, Shawn From: jeanbrennan Sent: Sunday, May 18, 2008 2:53 PM Ta: Hughes, Harry; Cautanche, Mel; Agnew, Sandy; Evans, Dwight; Allison, Terry; Aalto, Seija M Cc: Binns, Shawn Subject: Recreation and Community Services Public Info/Input Sessions: Dear Mayor and Members of Council of the Township of Ora-Medonte I commend the Recreation and Community Services Department for hosting public information sessions and in particular commend Shawn Binns and his team. It remains to be seen if the information and input gathered at these three public sessions is put to use. Before I moved here I, along with friends, had been coming to this area for recreation. Mainly skiing. Many skiers are cyclist. This brings meta the point of my note. Recreational Tourism seems to have been overlooked not only by Oro-Medonte but by Simcoe County too. I have noticed roads being paved in the Township of Oro-Medonte why ah why is there no provision for a bike lane every time a road is newly paved? This would be win win. Good for the environment as it would allow people to leave the car at home. Provide easier and safer access by bike for locals to attractions. If Ora-Medonte and Simcoe County made an effort in this regard in short order we could be the first County to promote recreational tourism that would be bike friendly. Imagine! A bike lane around ail of lake Simcoe. 1 wonder if you can! Thanks again to Shawn Binns and his team for a job very well done. Jean Brennan ~pSAGq ^ ' P `'~~ Species at Risk ~~-~ - I o ~ How the new legislation influences Natural Heritage protection ~~~L'~TION A~~~O On June 18th, 2008, Ontario's Species at Risk Act will become law. The legislation will impact the way provincial and municipal governments and local agencies operate. Municipalities will need to ask themselves the following natural heri- tage and biodiversity planning questions: • How will this influence the way we manage our municipal lands? • How will this influence our public works and road maintenance routines? • How will it fit in with our Official Plan and the requirements under the Planning Act? In addition to the Species at Risk Act, municipalities will need to meet natural heritage/green land area requirements in either their county's Growth Plan or the Places to Grow Act. Also, where applicable, the Growth Plan for the Greater Golden Horseshoe, the Greenbelt Act, the Oak Ridges Moraine Act and the Niagara Escarpment Act will need to be taken into con- sideration. Species need biodiversity to survive Biodiversity refers to the variety of life, as expressed through species and cosystems, that are shaped by ecological and evolutionary processes. Species such as the threatened Jefferson Salamander need multiple habi- ts to survive. This salamander is found at about 30 sites in Ontario, including long the borders of the Niagara Escarpment in Dufferin, Simcoe and Grey aunties. However, it could become even more scarce if its habitats become isconnected or destroyed. Jefferson Salamanders require access to diverse abitats from breeding pools in early spring , to upland forest soil and leaf lit- terwhere they feed on worms, insects and other critters. :~ ° ~ ~ ~' ,~, ; ,,~ Some species are at risk because of: ~` T;r"" ~ destruction of habitat ~' a~ a `~ introduction of invasive species ~~Y~ ~+~^- ~ disruption of their food chain _ ~ pollution impacts to reproduction • over-harvesting What are the Challenges? Historic land use and growth pressures are threatening natural heritage in our watershed. A watershed-wide natural heritage management approach needs to recognize the high degree of local variability across the landscape. For example, while the Town of New Tecumseth has approximately 15 per cent forest cover, the Town of Mono has upwards of 35 per cent. We have 9 endangered species, 6 threatened species and 10 species of special concern, all are at risk of losing their natu- ral habitats. Humans need biodiversity to thrive The environment is connected to every aspect of our day. The functions of the Earth's ecosphere directly affect our economic, social and healthy living. Human Health: the ecosphere cleans the air we breathe and recycles and puri- fies the water we drink. In addition, many of our pharmaceuticals' ingredients come from plant sources. Economic: the ecosphere provides us with food, fuel and shelter and it absorbs the waste we produce. In Ontario, recreational fisheries put $2.3 billion into the economy; primary agriculture has a value of $3.3 billion; and $18 billion worth of forestry products are shipped annually. Social: the ecosphere feeds our spirits with nature's beauty and provides rec- reational opportunities for healthy living. More than 10 million people visit con- servation areas and provincial parks annually. Healthy People need a Healthy Environment to live in Who is responsible for what when it comes to natural heritage planning? ~C~ '~ Province County Municipality Conservation Authority Issues Provincial Policy State- May prepare a county Official Prepares local Official Plan Under Section 20 of the ments (PPS) on matters of Plan that deals with broader that guides decisions at the Conservation Authorities Act provincial interest including land use issues that concern community level, including the has the mandate to implement natural heritage more than one municipality identification and protection of natural resource management natural areas programs Administers the Planning Act Has some delegated Has some delegated The Conservation Authority approval authority under the approvals under the (CA) is circulated applications Planning Act Planning Act under the Planning Act and it provides comments to the province, county or municipal- ity from the perspective of its mandate Ministry of Natural Resources For example, Simcoe County Generally includes an CAs have been delegated the (MNR) is the lead ministry in has identified a Greenlands Environmental Protection or responsibility for natural identifying provincially signifi- system and policies to protect Open Space designation in hazard lands, including flood cant wetlands, habitat of en- this natural heritage system the official plan that identifies plain and erosion hazards. dangered species, areas of natural areas together with CAs have regulations under natural and scientific interest, policies for their protection the Conservation Authorities significant woodlands and wild- Act restricting certain activities life habitat in and adjacent to waterways, wetlands, shorelines, etc. What has the NVCA been doing to protect natural heritage? • We manage more than 11,000 acres of protected land. The goal is for a minimum of 12 % of land to be protected by public agencies. Currently, 4.9 % of land in the NVCA watershed is protected. In 2007, the NVCA approved a new Land Acquisition Strategy to work towards meeting this goal. • We are taking an ecological inventory of the Osprey Wet- lands and are monitoring the Minesing and Silver Creek wetlands. • We are identifying areas that are vulnerable to the threat of invasive species. We are trying to control initial coloniz- ers to prevent invasive species from spreading. • We are working with the Ministry of Natural Resources to screen development proposals with Species at Risk con- cerns. • We work with municipalities and landowners to accommo- date common goals for natural heritage protection. For example, tree planting, wetland protection and plan review and input. the watershed. The NVCA needs to work with each municipality to develop an individual Natural Heritage Plan that: 1. Meets the local needs of municipalities and its residents 2. Is scientifically defensible 3. Meets its county's Natural Heritage Plan criteria There needs to be consistency among these plans. Each plan will identify attainable targets for each municipality and/or sub- watershed. What can Municipalities do? • Support the NVCA Land Acquisition Strategy • Prepare a comprehensive Official Plan update, including a Natural Heritage Plan, recognizing the natural heritage values within their municipality consistent with appropriate Places to Grow legislation • Work cooperatively with partner agencies, including the NVCA, to implement the Natural Heritage Plan and moni- tor success. To date, the NVCA has created detailed plans with the Town of New Tecumseth, Essa Township and the Town of Wasaga Beach. What can Citizens do? What more does the NVCA hope to do? • The municipalities of Dufferin, Simcoe and Grey counties are currently updating their Official Plans as per Places to Grow legislation. The NVCA would like to work with the counties and municipalities to update their natural heri- tage mapping/policies. • The NVCA needs to develop awatershed-wide natural heritage system. The plan will focus on maintaining and enhancing the protected areas we already have. Environ- ment Canada suggests each watershed should have a minimum of 30% forest cover and 10% wetland cover. In addition, the NVCA aims to have 100% healthy streams. A watershed-wide plan is necessary to balance the wide variety of land use and natural heritage features throughout • Inform your local and provincial government representatives that natural heritage is a priority for you and ask how you may become involved. Find out if there is an environmental advisory committee you can join. • Encourage biodiversity and habitat protection in your neighborhood. • Recognize the impact of your ecological footprint and try to decrease your use of non-renewable natural resources. Natural heritage preservation is about sustainable living. How can we measure the results? • Watershed Report Cards • Wetland inventory results • Human health trends Ontario's Biodiversity Strategy has been as source of information for this handout vypSAGq ~(~ .-~ OAP G9! ~~, ~2^ O~ z Species at Risk "Biological diversity makes many essential contributions to human life, including foods, clothing and medicines, and is an important part of sustainable social and economic development" -from the Ontario Endangered Species Act, 2007 There are 5 categories of Species at Risk Extinct No longer exists ex) Passenger Pigeon Extirpated No longer exists in Canada or Ontario, but exists elsewhere ex) Karner Blue Butterfly Endangered Faces imminent extirpation or extinction. ex) Wood Turtle Threatened Likely to become endangered if limiting factors are not reversed ex) Blanding's Turtle Special Concern May become threatened because of its biological characteristics and/or identified threats. ex) Black Tern Species at Risk by the numbers Extirpated Endangered Threatened Special Concern Canada 17 species 105 species 68 species 43 species Ontario 11 71 45 54 Nottawasaga Valley Watershed ? 9 6 10 -4 How do federal and provincial legislation work to protect Species at Risk? Prohibits killing/harming extirpated, endangered and threatened species Prohibits damaging or destroying the habitat if extirpated, endangered or threatened species Penalties are given for offences against the Species At Risk Act. Corporations can be fined up to $1 million, non-profit organizations can be fined up to $250,000 and individuals can be fined up to $250,000 or imprisoned for up to 5 years. What Species at Risk live in the Nottawasaga Valley watershed? END =endangered THR =threatened SC =special concern Plants Hills Thistle (END) Spotted Wintergreen (END) Eastern Prairie White Fringed Orchid (END) Forked Three-Awned Grass (END) Butternut (END) American Ginseng (END) American Hart's tongue Fern (SC) Birds Least Bittern (THR) Bald Eagle (END) Red-headed Woodpecker (SC) Piping Plover (END) Black Tern (SC) Cerulean Warbler (SC) Louisiana Waterthrush (SC) Common Nighthawk (THR) Butterflies Monarch (SC) Reptiles Spotted Turtle (END) Blanding's Turtle (THR) Wood Turtle (END) Map Turtle (SC) Eastern Hog-nosed Snake (THR) Milk Snake (SC) Amphibians Jefferson Salamander (THR) Eastern Hog-nosed Snake What are the threats to Species at Risk? • Habitat loss • Illegal collection • Invasive species • Climate change What does the NVCA do to protect Species at Risk? • We alert the Ministry of Natural Resources if Species at Risk is an issue as part of a planning application to develop or alter property • We own and manage a number of properties that support Species at Risk. For example, the Minesing Wetlands. • We communicate the importance of biological diversity to the public. Fish Northern Brook Lamprey (SC) Lake Sturgeon (SC) Ontario Police ' Barrie Detachment s 'l ~. ~! Provincial provinciale ~ ~ Detrxcfiment de Barrie Police de 1't)ntario ~ °''' 20 Rose Street 20 me rose Barrie, ©N L4M 2T2 Barrie, QN L4M 2T2 Tel: 705-726-6484 Fax: 705-'726-648? May I4, 2008 File Reference: 800-00 Shant~~ Bav P.S. Traffic and Student Volume Snrvey, Ride Road Conducted May 7, 2008 am & May 8> 2008 pm ~s requested I conducted. traffic and student pedestrian volume survey at Shanty Bay P.S. on the mentioned dates and the following are the observations. I positioned myself at the Shanty Bay fire hall with an unobstructed view of bath the crossing directly in front of the Shanty Bay school and the crossing at O'Brien St. May 7, 2008 Commenced 8:05 am Traffic volume Ridge road 8:05 - 8:20 approx. 2 vehicles per minute 8:20 - 8:30 approx. 25 vehicles per minute 8:30 - 8:55 approx. 12 vehicles per minute The increased volume between 8:20-8:55 am can be attributed to a large number of parents dropping their children off at the Shanty Bay Sehooi in their personal vehicles and teachers arriving for work. School commences 9:00 am The Crossing in front of the school (With school guard) observed the Following student traffic. TimeJnumber of students 8:32-2 (first student observed crossing} 8:34-1 8:36-2 8:38-3 8:42-6 8:43-1 8:48-4 8:50-2 8:5 ] -5 8:52-3 8:53-3 8:54-fi 8:56-3 Total- 41 O'Brien St. Crossing (with guard) 8:31-1 (first student observed) 8:33-3 8;39-1 8:40-3 8:46-4 8:48-2 8:49-2 8:50-1 Total - 17 ....................2 _~_ May 8, 200$ pm 3:15-3:50 Commenced 3:15 Traffic volume Ridge road 3:15-3:25 approx. 6 vehicles per minute 3:25-3:~0 apprax.l5 vehicles per minute 3:~0-3:50 approx 8 vehicles per minute Student pedestrian flow School dismisses 3:25 pm School crossing O'Brien St. 3:28-5 3:3d-11 3:29-12 3:35-3 3:30- l'7 3:36-2 3:31.-4 3:~0- I 332-3 Total-17 3:35-8 3:36-2 3:38-2 Total-53 School Principal Pam Passmore-Tye advises approx 95-100 children arrive and depart with the school buses daily. With approx. 250 children attending the school and approx 100 taking the school buses and approx 50 walking, the remaining 100 appear to be being driven to and picked up by their parents by personal vehicle. The walking students departing the school cross from the south {school side) of Ridge road to the north side and most disperse into residences on the north side of the road. The remaining walk to the O'Brien st crossing and cross over to the south side of ridge road as there is no sidewalk between the school and O'Brien St on the south side of Ridge road. The opposite is true in the morning with students coming to school. Submitted by: George Silvestri Community Services Officer Barrie, Ontario Provincial Police ~.. .~ It _~ ~~ , _, '> ~. i ~. c~{ ~~ ~ ~ c ~ .~ '~, -~ --. I ,~_; `;~. ~ , ~ - - _.-~ ;.~ ~_, ~~ `~ ~ ~ ~~~_~ u ~~. . , ~,.:~~ t ~~ ; ` ~ l ~:~~ , ~~ ~ F, ~~~ ~ ,~ ,~ -~- _~. =; .~ e ~. c~ ~^ I,. v4 . _. ,~ :; < ,_ ~ ~ f V ~"~ Jai o~ o~ T a rn 0 TC?WNSHIP C?F (~R~?-MEC?C?NTE REPORT Report No. Ta: Prepared By: TR2008-12 Committee of the Whale Pout Gravel/e Meeting Date: I Subject: Per- kilometer rate ~ Motion # June 4, 2008 Rolt #: ~ ~ R.M.S. File #: RECOMMENDATION{S}: Requires Action~X Far Information Only^ It is recommended that: 1. Report TR2008-12 be received and adopted. 2. The per-kilometer rate far the municipality be increased to $.44 effective July 1, 2008. 3. The municipality hereby establishes as a policy that the per-kilometer rate will be adjusted on July 1ST each year to $.055 below the CRA rate far Ontario for the previous year. .BACKGROUND: The municipality last increased its per-kilometer rate effective November 1, 2005 to $.40. Previously, the rate had been $.35. This rate had been in effect since April 1, 2001. At the time of the increase to $.40, the municipality went through the age old ritual of surveying Simcoe County municipalities to assess what rate would be appropriate for Oro-Medonte. Consideration should be given to establishing a methodology that would result in a regular review and adjustment, if required, of the municipality's per-kilometer rate. ANALYSIS: A recently completed survey of Ontario municipalities by the Municipal Finance Officers Association revealed that many municipalities' per-kilometer rate is linked to the rate established annually by the Canada Revenue Agency (CRA). Finance June 4,2008 Report NoTR2008-12 Page '1 of 3 The CRA rate is determined from statistics rel~tecl to the operating and capital casts of a vehicle compiled by Statistics Canada. The CRA rate for any given year is releasE~d early in the following year. For example, the 200a rate will be available early in 2009. CRA rates far Ontario for previous years are as follows: 2007 $.495 2006 $.485 2005 $.470 2004 $.455 At the time of the last rate increase for the municipality, being November 1, 2005, the current CRA rate was the 2004 rate. The differential between the 2004 CRA rate of $.455 and the Township established rate of $.40 was $.055.. We therefore respectfully propane that the per-kilometer rate far the municipality be increased effective July 1, 2008 to $.44, being $.055 less than the 2007 CRA rate. We would also respectfully propose that the municipality establish a policy that its per- kilometer rate be adjusted an July 1Sr each year to $.055 below the CRA rate for Ontario for the previous year. Please note that the MFOA survey revealed that the average per-kilometer rate for municipalities outside the GTA was $.45. FINANCIAL: The 2007 total allowance paid was $14,275.67. A 10°lo increase in the per-kilometer rate for one half of 2008, based on 2007 levels, would result in an additional cast of $713.78. POLICIES/LEGISLATION: None. CONSULTATIONS: MFOA Survey Canada Revenue Agency Finance June 4,2008 Report NoTR2008-12 Page 2 of 3 ATTACHMENTS: None CONCLUSION: The municipality increases its per-kilometer rate to $.44 effective July 1, 2008. The municipality establishes a policy that its per-kilometer rate wilt be adjusted annually to $.055 below the CR1~ rate for Untario for the previous year. Respectfully submitted: < ~ s - f t L V L_.J' '1... ..° ,~. Paul Gravelle Director of Finance SMT Approval /Comments: C.A.O. Approval /Comments: Finance June 4,2008 Report NoTR2008-12 Page 3 of 3 - ,~, et~OOh, i.C)CACON~N' d' d' tt7 i.f) d' d' ~t mot; to d' ~ 0 0 0 0 0 0 C7 O O O O '' d ..+ tiS Cp ~f' O ff}' N d O ~ L ~ ... O Q ~ ~ O ~ ts3 a ~ ~ ~ ~ a ~ tc1 ~ ? j ~ i . 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' O - O O Q C2 O p 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ N ~j O .~- o .,-. o .~ a c c c c U - . ~? . ~ o ~ N ~ ~ ~ ~ c~ ~ . . c c c c c ~ c ~ c c c c c c c c c ~ c c c c ~ g U C3 U C > U L> U Co} ~ ~ ~ C7 l~ Fa- FO- l~ f-o H FO- f-o 1-a I~ FO- F~ 1~ i~ t-a l~ Fa- t-a t~ t-o ~ a a . l t- ;; - `'f= TQWNSHIF OF ORC?-MEDONTE REPORT _ ~ '. Report No. Ta: COMMITTEE OF THE Prepared By: EES2008-23 WHOLE Keith Mathieson Meeting Date: Subject: Motion # June 4, 2008 Pre-Servicing Agreement - Roll #: 2063334 Ontario Inc. (Homire R.M.S. File #: Subdivision) -Parcel 5 - 2, Section 51-Med-14, Being Part L04-37954 of Lot 5, Concession 14, Designated as Parts 1 - 5 incl., 51 R-23534, Being all of PIN #58530-0119 (Lt RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report #EES2008-23 be received and adopted. 2. THAT the Township of Oro-Medonte enters into aPre-Servicing Agreement with 2063334 Ontario Inc. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. AND THAT the owner be notified of Council's decision. BACKGROUND: 2063334 Ontario Inc. is proposing atwenty-eight (28) lot development located on the Warminster Sideroad and Townline of Severn Township. ANALYSIS: 2063334 Ontario Inc. is requesting to enter into aPre-Servicing Agreement with the Township of Oro-Medonte to start construction of the municipal services within their development. The Township has received the required clearance letters from Totten Sims Hubicki Associates (Township Engineer's), as well as the Township's solicitor and Planner, stating they have no objection to the pre-servicing of the development. The Ministry of the Environment has issued the Certificate of Approval for the installation of the watermains, and the developer has made application to the Ministry of the Environment for the construction of the storm water management pond. Securities are also in place by the owner. Engineering and Environmental Services June 4, 2008 Report No. EES2008-23 Page 1 of 2 FINANCIAL: POLICIES/LEGISLATION: CONSULTA11ONS: TSH Engineers, Architects, Planners Township staff Galen Lam - 2063334 Ontario Inc. ATTACHMENTS: Pre-Servicing Agreement CONCLUSION: Upon receipt of Ministry of the Environment approval for the storm water management pond, the Township of Oro-Medonte shall enter into aPre-Servicing Agreement with 2063334 Ontario Inc. Respectfully submitted: Keith Mathieson Director of Engineering and Environmental Services SMT Approval !Comments: ~ C.A.O. Approval /Comments: Engineering and Environmental Services June 4, 2008 Report No. EES2008-23 Page 2 of 2 ~' ~~ ..,.. PRE-SERVICING AGREEMENT - between - 2063334 Ontario Inc. -and THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Parcel 5 - 2, Section 51-Med-14 Being Part of Lot 5, Concession 14 Designated as Parts 1 - 5 incl., 51 R-23534 Being all of PIN #58530-0119 (Lt) TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE May, 2008 By-Law No. 2008- PRE-SERVICING AGREEMENT THIS AGREEMENT MADE BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE - and - {hereinafter called the "Township") 2063334 Ontario Inc. {hereinafter called the "Developer") WHEREAS the Developer is the registered owner of the lands described in Schedule "A" attached (the °Subdivision Lands"}; AND WHEREAS the Developer desires to commence installing municipal services within the Subdivision Lands, prior to the registration of the Plan of Subdivision and the execution of the Subdivision Agreement with the Township; AND WHEREAS the Township has agreed to permit the Developer to install, construct and provide municipal services within the Subdivision Lands on the terms and conditions set out herein; AND WHEREAS the parties to this Agreement declare that the recitals are true and incontrovertible; NOW THEREFORE in consideration of the sum of two dollars ($2.Q0} and other valuable consideration, the receipt and sufficiency of which are hereby irrevocably acknowledged, the parties hereto covenant and agree as follows: 1. ASSUMPTION OF RISK BY DEVELOPER 1.1 The Developer agrees to assume all risk and cast of commencing installation of Township services, as defined in Article 1.4 hereof, on the Subdivision Lands, prior to the execution of a Subdivision Agreement with the Township and the registration of the Plan of Subdivision. The Developer hereby releases, and agrees to indemnify and safe harmless the Township, its agents, servants and employees from and against all actions, suits, claims and demands whatsoever, which may arise either directly ar indirectly as a result of the installation of Township services by the Developer or by reason of the maintenance ar lack of maintenance of the Township services or by reason of any defect in workmanship ar material. 1.2 The Developer acknowledges and agrees that, in the event that a Subdivision Agreement with the Township is not finalized for any reason and the Plan of Subdivision is not registered as a result, pre-servicing of the Subdivision Lands shall cease immediately. 1.3 The Developer acknowledges and agrees that Engineering design plans and specification for the Township services to be installed by the Developer, as submitted to the Township, in accordance with the terms of this Agreement, may require further amendment as a result of requirements imposed by the Township under the terms of the Subdivision Agreement to be entered into for the Subdivision Lands. The Developer covenants and agrees to assume all risk and responsibility for the cost of required revisions to the Engineering design drawings and specifications far the Township services, together with the costs of modifying, reconstructing, removing and(or replacing the Township services installed by the Developer, pursuant to the terms of this Agreement, in order to satisfy the requirements finally imposed by the Township at the time that the Subdivision Agreement is entered into. 1.4 The Developer acknowledges and agrees that this Agreement relates to and permits the installation of the following Township services on the Subdivision Lands: 1. Installation of water mains 2. Road to base course of asphalt 3. Drainage works including SWMP 4. 5. 1.5 The Developer acknowledges and agrees that no work shall be carried out on any existing Township right-of-way and that there shall be no connection to services on any Township right-of-way. 1.6 The Developer acknowledges and agrees that na work shall be carried out an lands not owned by the Developer, without the written consent of the owner to be filed with and approved by the Township. 1.7 The Developer acknowledges and agrees that all Servicing Plans and all work in constructing, installing and otherwise providing the Township services must comply with Federal, Provincial and Township laws, By-laws, standards and policies. The Developer further acknowledges and agrees that all work must be done in a goad and workmanlike manner and in accordance with the Township's standards, practices and directions. 1.8 The Developer acknowledges and agrees that it shall be bound by the terms and conditions of the Subdivision Agreement and that nothing contained in this Agreement, ar in the Township's grant of the permission to proceed with the installation and construction of the Township services, will estop the Township from imposing any of its conditions and requirements pertaining to the installation of public works or from enforcing its authority to require the Developer to fully comply with all applicable conditions of approval of the Plan of Subdivision. 1.9 Notwithstanding any other provision of this Agreement, the Developer expressly acknowledges and agrees that none of the provisions of this Agreement is intended to operate, nor shall have the effect of operating, in any way to fetter the discretion of the Township ar its Council in the exercise of any of its discretionary powers, duties or authorities. 2. REQUIREMENTS PRIOR TO THE COMMENCEMENT OF WORK 2.1 The Developer agrees to submit the following to the Township, in a farm satisfactory to the Township, prior to the commencement of the construction and installation of Township services on the Subdivision Lands: a} A letter from a qualified Engineer experienced in the field of Township services confirming: 1. Retainer -That their firm has been retained by the Developers to act as Consulting Engineers in connection with the design, construction and installation of the Township services; 2. Terms of Retainer -The terms of their retainer with the Developer as follows: a} Plans and Specifications -Prepare plans and specifications for the construction of Township services; b} Cost Estimates -Prepare cost estimates for the Township services to be constructed from the drawings; c} Approvals -Obtain all necessary approvals to construct; d) Ca-ordination - Co-ordinate the installation of Township services to avoid conflicts with regards to telephone, cable T.V., and Township services; e) ©n-Site Inspections -Ensure that all on-site inspections of Township service installations are conducted by the Developer`s Consulting Engineers at all times during construction; f} As-Constructed Drawings -Submit certified "as-constructed" drawings after acceptance of the Township services; g} Change in Retainer - If at any time during the project: i) The terms of their retainer are changed by the Developer, or; ii) If they become aware that they will not be able to provide "as Ganstructed" drawings, they will notify the Township within twenty-four (24) hours; h} Erosion and Siltation Control -Ensure all necessary precautions are taken to prevent erosion and sedimentation of sewers, ditches, culverts, slopes, etc., both within the subdivision and downstream, prior to and during Construction. b} Confirmation letters are to be filed with the Township Clerk, confirming the following: 1 } The Township Engineer has no objection to the pre-servicing; 2) The Planning Department has no objection to the pre-servicing; 3) The Township Solicitors have no legal objections to the pre-servicing. 4} Ministry of the Environment Approvals c) Payment of cash or certified cheque required to Cover the cost of the Township's solicitor and Planner for all casts involved in processing the Pre- Servicing Agreement, and for all the Township's Engineers for checking of plans, specifications and inspection an behalf of the Township for the sum of Ten Thousand Dollars ($10,000). As accounts are received from the Township Planner, solicitor, and Engineer, they will be paid by the Township and then submitted to the Developer far reimbursement within thirty (30) days. In the event that the deposit is drawn down to a level of Five Thousand Doitars ($5,000) ar less, and the Developer does not pay the accounts within thirty (30}days, it is hereby understood and agreed that the Developer shall be in default of this Agreement and all work must cease forthwith; d) A Letter of Credit, in the form and having the contents set out in Schedule "C", in the amount set out in Schedule "f3", attached, as security to ensure the due completion of the Township services to be constructed by the Developer, and as security to be held by the Township for the warranty periods to be more particularly described in the Subdivision Agreement for the Subdivision Lands, all to the satisfaction of the Township acting in its sole and absolute discretion. The said Letter of Credit shall provide that if, in the sale opinion of the Township, default under the terms of this Agreement has taken place, the said t_etter of Credit may thereupon be drawn upon in whole ar in part; d) A certified copy of an insurance policy, or a certificate of insurance, in a farm satisfactory to the Township, Confirming comprehensive general liability in the amount of Five Million Dollars ($5,000,000), naming the Township as co- insured and indemnifying the Township from any and all loss arising from claims or damages, injury or otherwise in connection with the work done by or on behalf of the Developer, and Containing the following additional provisions or endorsements: 1 } ProductsiCompleted C7perations provisions; 2} Cross-liability clause; 3} Blasting included, only if done by an independent contractor; 4} Notice of Cancellation - a provision that the insurance company agrees to notify the Township within fifteen (15} days, in advance, of any cancellation ar expiry of the said insurance policy. The insurance policy shall be maintained in full farce and effect until the Subdivision is assumed by the Township, and failure to so maintain the policy shall be deemed to be a breach of this Agreement. f} Ali Servicing Plans shall be submitted to and accepted by the Township Engineer; g} The Ministry of the Environment and Energy has given technical approval to the Servicing Plans. 3. INSPECTION BY THE TOWNSHIP 3.1 The Developer agrees to permit unrestricted access to the Subdivision Lands to the Township and its agents for the purpose of inspection of the Township services to be installed by the Developer. Notwithstanding that inspections may be conducted by the Township or its agents, the Developer shall bear sole responsibility for the soundness of the Engineering design of the Township services, and for ensuring that the Township services to be installed will function, as intended, and will be compatible with the final Plan of Subdivision when and if such Plan of Subdivision is approved. 3.2 If, in the opinion of the Township, there is an emergency situation as a result of any work undertaken by the Developer or its servants, ar agents, which requires immediate attention to avoid damage to private ar public property or services owned by the Township or to eliminate a potential hazard to persons, such work may be done immediately by the Township at the expense of the Developer, but notice shall be given to the Developer at the earliest possible time. 4. APPLICATION OF SECURITY 4.1 In the event of default by the Developer under the terms of this Agreement, or if the Township is required to enter onto the Subdivision Lands or the abutting Township lands to conduct any work on the Township services ar the connection of the Township services to facilities due to an emergency, the Township shall be entitled to draw upon the security pasted by the Developer pursuant to the terms of this Agreement, in whole or in part, to cover the costs incurred by the Township in remedying the default an the park of the Developer, or in addressing the emergency situation. 5. NO REDUGTION OF SECURITY 5.1 The Developer acknowledges and agrees that no reduction in the amount of security filed by the Developer with the Township, in accordance with the terms of this Agreement, shall be permitted until such time as the Developer has entered into the Subdivision Agreement for the Subdivision Lands with the Township. Thereafter, any reductions in the security posted by the Developer shall be completed in accordance with the terms of the said Subdivision Agreement. 6. NO ASSUMPTION OF TOWNSHIP SERVICES 6.1 The Developer acknowledges and agrees that the Township shall not be required to assume the Township services to be constructed by the Developer, pursuant to the terms of this Agreement, until such time as the Developer has entered into a Subdivision Agreement with the Township for the Subdivision Lands, and the Township services have been completed, inspected, and approved. ~: 7. WITHDRAWAL. OF PERMISSION 7.1 The Developer acknowledges and agrees that the Township is entitled to withdraw its permission granted herein for the installation and construction of the Township services if it is determined, in the sole and absolute discretion of the Township, that such withdrawal is in the best interests of the Township. Upon notification of such withdrawal of permission, the Developer covenants and agrees to immediately cease any further construction, installation and other work in respect of the Township services. The Developer acknowledges that it shall have no claim against the Township if it exercises its right to withdraw the permission granted under this Agreement and it specifically waives and disclaims its rights to make any claims in connection therewith. 8. NOTICE 8.1 Any notice required to be given pursuant to this Agreement may be given by prepaid registered past to the Developer at the following address: 2083334 Ontario Inc. c!o Tri-Block Group Ltd. 255 Duncan Mill Road Suite 801, Toronto Ontario M3B 3H9 and such notice shall be deemed to have been given and received on the third day after mailing. 9. NO ASSIGNMENT 9.1 The Developer shall not assign or otherwise transfer the benefit of this Agreement without the written consent of the Township, which may be unreasonably withheld. 10. APPLICABLE LAW 10.1 This Agreement shall be interpreted under and is governed by the laws of the Province of Ontario. IN WITNESS WHEREOF the Developer has hereunto set its hands and seals this ;~~ day of ~ _~ s , 2008. Per: Developer Galen Lam IN WITNESS WHEREOF the Township has hereunto sets its hands and seals this day of , 2008. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: H.S. Hughes, Mayor Per: J. Douglas Irwin, Clerk SCHEC?ULE "A" DESCRIPTION QF LANDS: Parcel 5 - 2, Section 51-Med-14, being Part of Lot 5, Concession 14, designated as Parts 1 - 5 incl., 51 R-23534, being all of PIN #58530-0119 {Lt), Township of Oro- Medonte, County of Simcoe SCHEDULE "B" CASH DEPOSITS TO BE FILED WITH THE TOWNSHIP: 1. Township's solicitor and Planner for all costs involved in processing the Pre- Servicing Agreement, and for all the Township's Engineers for checking of plans, specifications and inspections on behalf of the Township. 10 000 TOTAL CASN DEPOSITS TO THE TOWNSHIP 10 000 A Letter of Credit as security to ensure the due completion of the Township services to be constructed by the Developer, and as security to be held by the Township until the Developer enters into a Subdivision Agreement for the Subdivision Lands. SECURITY TO BE DEPOSITED WITH THE TOWNSHIP 20 000 ~~ ~;~ ~>k«' , .. h 0 o ~., y 0 ~ r r TOWNSHIP OF ORO-MEDONTE MEMORANDUM To: Township Council cc: R. Dunn, CAO From: S. Gowden, Ghief, OMFES R.M. File #: Date: June 4, 2008 Roll #: Subject: Water supplies for Fire Fighting, 3 Small Cr. In response to the Clerk's request on your behalf from the May 28t" meeting of Gouncil: The Ontario Building Code requires that all buildings must have an, `Adequate supply of water for fire fighting.' Providing water for fire fighting is accomplished in a number of different ways. ~ Some areas are protected by a system of water mains and fire hydrants with sufficient volume AND flow of water to extinguish fire; ;~ Some areas have water sources from which water may be taken far fire fighting such as lakes and rivers; Some areas must provide `entrapped,' water -water in tanks or cisterns- to have sufficient amounts available. Much of our Township is covered under the first two points. The requirement for commercial and industrial buildings is higher than for residential buildings owing in large part to the risk and to the size of the potential fire. For these types of buildings at the higher end of the risk scale that are not supplied from an accredited water main system, the owner must provide water on site to ensure sufficient quantities are available at all times should a fire occur. This requirement is addressed by both the Building and Fire Codes. An auto body shop with paint booth is rated as an `F1' industrial occupancy, which is the highest level of risk under the Building Code. These business score high owing to their generally being `hot works' such as welding and brazing plus the storage and use of a wide range of flammable products. Other buildings of note in the area include the Hydro One garage [F2 occupancy] an auction house, a home insulation company [F3] and a truck body manufacturer [F1 ]. The Truck Body manufacturer does not have an on-site water supply. The building pre-dates this administration. To assist Fire Departments in assessing the required water supplies, the Office of the Ontario Fire Marshal has produced a Technical Guideline for Fire Protection Water Supply in accordance with the Ontario Building Code. [OFM-TG-03-99] This guideline has been the basis for several projects in the Twp. and was the basis for the determination for 3 Small Cr. The Department has, as Council is aware, been working on a number of fronts to improve the availability of water for fire fighting across the Township. On a Community level, we have installed dry fire hydrants into lake Simcoe and installed cisterns at Vasey and Rugby to provide water for fire fighting purposes. The cistern systems provide sufficient volumes of water to deal with a fire in most single family residential properties. We have concurrently been advocating in the Industrial Community that having sufficient water supplies for fire fighting on an industrial level is beneficial for both their interests and the greater community. As one might expect, industrial properties require significantly more water available in the event of fire awing to both the size of the buildings and the contents therein. We will report further on this later in June. As for 3 Small Cr, the Architect for the project, Gunnell Engineering, provided drawings and calculations to meet this need. These were approved by the Bldgs Dept. with consultation with the Fire and Emergency Services Dept. A copy of those calculations and drawings are attached. The plan for 3 Small Cr is the smallest acceptable cistern at approx. 12,000 gallons. This meets the needs far the risk present. In conclusion, it's normal far municipalities not having full municipal servicing but desiring to ensure that sufficient water supply is available in the event of fire to require builders and owners of buildings with higher risk to provide sufficient on-site water for fire fighting in the form of tanks or cisterns. -2- TOWNSHIP OF ORO-MEDONTE MEMORANDUM To: Mayor & Members of Council cc: R. Dunn, GAO From: S. Cowden, Chief, OMFES R.M. File #: Date: June 3, 2008 Roll #: Subject: One Day count of `Nutrition break' use of Grossing Guard, Moonstone School The Township ended Crossing Guard service for the 2n~ of the two `breaks' some months ago, with little to no fanfare or complaint from the community. At the time, we committed to audit the useage of the guard during the 1St break. On May 27, I had our Fire Prevention Officer attended Moonstone Public School to conduct a head count of the number of children using the crossing guard during the first `nutrition break,' during the school day. Qn this day, no children used the crosswalk. The guard indicated to us that her services are almost never used during this break. It appears that there is now little to no demand far the mid-day service.