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05 21 2008 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, MAY 21, 2008 TIME: 9:00 a.m. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL. NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a) Nottawasaga Valley Conservation Authority minutes, meeting held on April 11, 2808. Staff Recommendation: Receipt. b) Aileen Carroll, Minister Responsible for Seniors, correspondence dated April 25, 2gg8 re: Proclamation Request, June, 2088, "Seniors' Month". Staff Recommendation: Receipt, Proclaim, Post on Township's Website. c) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, correspondence dated May F, 2gg8 re: 2gg8 LSRCA Budget and Municipal Levies [additional information available in the Clerk's office]. Staff Recommendation: Receipt. 6. COMMUNICATIONS: a) Doug Luker, Chief Administrative Officer/Clerk, Township of Tiny, correspondence dated April 16, 2088, re: Motion, 4gOth Anniversary -Arrival of Samuel de Champlain [deferred from May 7, 2gg8 meeting]. b) Judy Sutherland, President, Horseshoe Valley Property Owners Association, correspondence dated May 15, 2gg8 re: 4th Line Park. 7. REPORTS OF MEMBERS OF COUNCIL: None. 8. FINANCE AND ADMINISTRATION: a) Sue Bragg, Caviller & Company LLP, re: 2007 Audited Financial Report. b} Report No. TR 2008-11, Paul Cravelle, Director of Finance/Treasurer/Deputy CAD, re: Statement of Accounts, April, 2008. 9. PUBLIC WORKS: None. 10. ENGINEERING & ENVIRONMENTAL SERVICES: None. 11. BUDDING, PLANNING AND BY-LAW ENFORCEMENT: a) Report No. BP 2008-32, Bruce Noppe, Director of Building and Planning Services re: Zoning By-law Amendment 2007-ZBA-10 (Helen Perry), Pt. of Lot 17, Con 11. (Oro), Township of Oro-Medonte, 556 Line 11 North. 12. EMERGENCY SERVICES: a) Report No. FD 2008-5, Scott Cowden, Director of Fire and Emergency Services, re: Report on Activities, March, 2008. 13. RECREATION AND COMMUNITY SERVICES: None. 14. IN-CAMERA: a) Robin Dunn, Chief Administrative Officer re: Legal Matter (Lake Simcoe Regional Airport). b} Robin Dunn, Chief Administrative Officer re: Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North). 15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 16. ANNOUNCEMENTS ADDENDUM COMMITTEE OF THE WNOLE MEETING Wednesday, May 21, 2008 7. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Allison, carrespandence dated May 15, 2008 re: Association of Municipalities of Ontario (AMC}) Alert Na. 08/022, Provincial Government's Solar Task Farce Seeks Input. 5° ~~} ~ ~ t NOTTAWASAGA VALLEY CONSERVATION AUTHORITY " BOARD OF DIRECTORS MEETING 04!08 Friday, 11 April, 200$ MINUTES Location:Tiffin Centre for Conservation -John L. Jose Environmental Learning Centre PRESENT: Chair: Fred Nix Town of Mona Vice Chair: Walter Benotto Town of Shelburne Members: ~- Sand Anew ~ Townshi of Ora-Medonte Rick Archdekin Town of Wasa a Beach Ma Brett Townshi of Ad'ala-Tosarontio _Orville Brown Townshi of Clearview Chris Carrier Town of Collin wood Re Cowan Townshi of S rin water John Crawford Townshi of Oro-Medonte I Terr~DowdaH Tom Elliott Townshi of Essa Townshi of S rin water Ron Henderson Townshi of Essa Richard Lla d Cit of Barrie ~ Ga Matthews Townshi of Melancthon John McKean The Town of The Blue Mountains fiord Mont ome Townshi of Mulmur Ran Sim son Town of BradfordlWest Gwillimbu Joan Sutherland Town of New Tecumseth Bill Van Berke! Tawn of Innisfil Bar Ward Cit of Barrie REGRETS: Sonn Fole Town of Collin woad Brian Mullin Munici alit of Gre Hi hlands Cal Patterson Town of Wasa a Beach Robert Walker Townshi of Clearview Perc Wa Townshi of Amaranth STAFF PRESENT: CAO/Secretary-Treasurer Mgr. Administration & Human Resources Communications Public Relations Assistant Director of Land & Water Stewardship Services Healthy Waters Program Coordinator Director of Engineering and Technical Services Water Resource Technologist Director of Pianning RECORDER: Executive Assistant Wayne Wilson Susan Richards Kim Garraway Byron Wesson Shannon Stephens Glenn Switzer Brian Smith Marilyn Eger Laurie Barron BOARD OE DIRECTORS MINUTES MEETING No: 04!08 11 April, 2008 Page 2 of 6 CALL TO ORDER Chair Fred Nix called the meeting to order at 9:00 a.m. 2. MOTION TO ADOPT AGENDA Item added - 7.1 -Shannon Stephens, Healthy Waters Coordinator will provide an update on the Ontario Drinking Water Source Protection Program. RES. # 1 MOVED BY: John Crawford SECONDED BY: Bill VanBerkel RESOLVED THAT; The Agenda for Board of Directors Meeting #04!08, dated 11 April, 2008, as amended, be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None Declared 4. ANNOUNCEMENTS RESIGNATION Chair Fred Nix and Wayne Wilson, CAOlSecretary Treasurer expressed their thanks to Marilyn Eger, Director of Planning who lead the Planning team this past year. Staff and Members of the Board wished Marilyn well in her new endeavours. INTRODUCTIONS Chair Nix and the Board of Directors welcomed two new staff to the NVCA. Bimal Sarkar who will be assisting the Engineering Department and Jessie Hubbert who has been working with the Lands and Waters Stewardship staff. Bimal and Jessie come to the NVCA through Ca-operative Education and Work Experience programs. The Board and Staff of the NVCA look forward to working with these two new staff members. 5. MINUTES 5.1 Minutes of the Board of Directors Meeting 03/08, dated 14 March, 2008. RES. # 2 MOVED BY: Bill Van Berke! SECONDED BY: John Crawford RESOLVED THAT: The Minutes of the Board of Directors Meeting 03!08 dated 14 March, 2008 be approved. Carried; 5.2 Draft Minutes of the Special E-Business Executive Meeting 03108 dated 25- 26 March, 200$. RES. # 3 MOVED BY: John Crawford SECONDED BY: Bill Van Berke! RESOLVED THAT: The Draft Minutes of the Special E-Business Executive Committee Meeting 03/08 dated 25-26 March, 2008, be received. Carried; v. "~ BOARD OF DIRECTORS MINUTES MEETING No: Od/08 11 April, 2008 Page 3 of 6 5.3 [raft Minutes of the Executive Meeting OdlO$ dated 28 March, 2008. RES, # d MOVED BY: Sandy Agnew SECONDED BY: Ran Simpson RESOLVED TNAT: The Draft Minutes of the Executive Committee Meeting 04/08 dated 28 March, 200$, be received. Carried; 6. BUSINESS ARISING FROM MINUTES Item 5.1 of the Board of Directors Minutes 03/0$ re: Committee to review new NVCA Funding Opportunities. The members that volunteered to sit on the committee will meet after this meeting of the Board of Directors to discuss the feasibility of striking a funding committee. The members will report back at the next meeting of the Board of Directors. STAFF REPORTS 7. PRESENTATIONS 7.1 Ontario Drinking Water Source Protection Program -Shannon Stephens, Healthy Waters Program Coordinator Shannon Stephens, Healthy Waters Program Coordinator presented a summary of the work being done with respect to the Ontario Drinking Water Source Protection Program. The program, funded through the Province of Ontario, will provide grant incentives to landowners within 100m of Well Heads or 200m from Intakes for septic system inspection and upgrades, well upgrades and decommissioning and erosion and runoff control. 7.2 Flood Status Update -Brian Smith, Water Resource Technologist Brian Smith, Water Resource Technologist updated the Board of Directors on the April Spring Runoff Event and the areas where significant flood damage occurred. Staff responded as per the NVCA Flood Contingency Plan to municipalities, the media and the public during this event. 8. REPORT OF THE DIRECTOR OF PLANNING 8.1 Permits for Ratification RES. #5 MOVED BY: Richard Floyd SECONDED BY: Sandy Agnew RESOLVED THAT: The Permits/Approvals issued by staff for the period 4 March, 200$ through to 31 March, 2008 be approved. Carried; BOARD OF DIRECTORS MINUTES MEETING No: 04!08 11 April, 2008 Page 4 of 6 8.2 Section 28, Conservation Ontario Draft Guidelines RES. #6 MOVED BY: Sandy Agnew SECONDED BY: Ron Simpson RESOLVED THAT: That the Nattawasaga Valley Conservation Authority (NVCA) supports the Proposed Conservation Authority Policy Guidelines for the "Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation" dated March 28, 200$, prepared by Conservation Ontario and the Ministry of Natural Resources Section 28 Peer Review and Implementation Committee, and FURTHERMORE: That the NVCA supports the submission of the draft Guideline to the Ministry of Natural Resources far approval, and THAT: The Chair and CAO/Secretary-Treasurer be directed to convey this resolution direction to the April 28, 2008 Conservation Ontario Council meeting. Carried; 9. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES 9.1 Communications Report -March 200$ RES. #7 MOVED BY: Cord Montgomery SECONDED BY: Rick Archdekin RESOVVED THAT: The Communications report for the month of March 2008 be received. Carried; 10. REPORT OF THE CAOlSECRETARY TREASURER 10.1 Financial Report -Statement of Operations Summary far the Period ending 29 February, 2008 be received. RES. #8 MOVED BY: Rick Archdekin SECONDED BY: Gard Montgomery RESOLVED THAT: The Statement of Operations Summary for the Period ending 29 February, 2008 be received. Carried; 10.2 Tiffin Education Program restructuring to Lands and Water Stewardship Services. RES. #9 MOVED BY: Gard Montgomery SECONDED BY: Rick Archdekin RESOLVED THAT: The Tiffin Education Program be restructured to be includedwithin the Lands and Water Stewardship Services Program Area. Carried; 10.3 2008-2010 Business Plan RES. #10 MOVED BY: Tom Elliott SECONDED BY: John McKean RESOLVED THAT: The Board of Directors approves the 2008-2010 Business Plan as a strategic guidance document providing specific direction far the implementation of the approved 2008 budget. Carried; BOARD OF DIRECTORS MINUTES MEETING No: 04/08 11 April, 2008 Page 5 of 6 11. CORRESPONDENCE (a} Conservation Ontario dated Feb 15108 -appointment to Oak Ridges Moraine Foundation. {b} Correspondence re: Monitoring the Moraine one day symposium, March 31/0$. (c} Conservation Ontario dated March 6(08 re: Notice of Intent to introduce legislation that would ban the cosmetic use if pesticides in Ontario. (d} Correspondence addressed to Chair Fred Nix from New Tecumseth Councillor Dennis Egan, dated March 19/0$ re: Mr. Egan's resignation from the NVCA Board of Directors. {e} Correspondence from G.P. Murray Research Limited dated March 25/08 re: Ontario Budget Highlights 2008. {f) Benefit for Utopia Conservation Area and Grist Mill Restoration Project -July 10/08 at the Capitol Event Theatre featuring Micky Dolenz and the Spoons {g} Great Lakes Commission publication, February 2008. t_ocal Investment in the Great Lakes and St. Lawrence (h} Thank you from the Pridham Family. Donation sent in memory of Charles Pridham, former NVCA Chair. RES.#11 MOVED BY: Garry Matthews SECONDED BY: Tom Elliott RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; 12. IN-CAMERA RES#12 MOVED BY: Joan Sutherland SECONDED BY: Reg Cowan RESOLVED THAT: This meeting of the Board of Directors Committee No. 04/08 go "In Camera" at 11:00 a.m. to address matters pertaining to; personal matters about an identifiable individual, including Authority staff; and THAT: The following staff be in attendance, Wayne R. Wilson, B.Sc., Chief Administrative Officer/Secretary-Treasurer. Carried; OUT OF IN-CAMERA RES#13 MOVED BY: John Crawford SECONDED BY: Joan Sutherland RESOLVED THAT; This meeting of the Board of Directors Committee No. 04-08 come out of "In-Camera" at 11:22 a.m. Carried; ~,. t 1 ' _ _ l~ BOARD OF DIRECTORS MINUTES MEETING No: 04/08 11 April, 200$ Page 6 of 6 FUTURE MEETINGS FRIENDS OF MINESING CANOE TRIP -April 12 8 1910$ EXECUTIVE COMMITTEE -April 25108 BOARD OF DIRECTORS -May 9108 ADJOURN RES.#14 MQVED BY: Jahn McKean SEGC.~NDED BY: Garry Matthews RESOLVED THAT: This meeting adjourn at 11:23 a.m. to meet again at the call of the Ghair. Carried; Fred Nix, N.V.C.A. Chair Wayne R, Wilson, CAO/Secretary Treasurer Dated this day of , 2008 .-~J Minister Responsible for Seniors S" Floor, Mowat Block 900 Bay Street Toronto ON M7A t L2 Tel.: 4 t 6 325.1660 =ax: 416 325-t?28 April 25, 2008 Dear Mayor or Reeve: Mlnlstre delegues aux Attaires des personnes agees 5' atage, edifice Mowat 900, rue Bay Toronto ON M7A t t2 Tel.: 416 325-1660 Telec.: 4t6 325-t'26 t 1 ~~ ~~ Ontario t~1~D~ MAC 1 Z "±1t~R ;SRO-MEDONTE TQWN___SH~p.-- I am writing to ask that you consider officially proclaiming June as Seniors' Month in your community. Ontario has been celebrating Seniors' Month for more than 20 years now. Hundreds of communities throughout the province hold events to recognize the contributions of older adults and to promote active living and healthy lifestyle choices. This year's theme for Seniors' Month is "Discover the Possibilities". Our goal is to encourage older adults to live life to the fullest and to continue to make their enormous contributions to their families, communities and province. In the past, municipalities have reached out to older Ontarians by organizing local information fairs, celebrating seniors' achievements and by encouraging seniors to remain active and engaged. Seniors' Month is a good opportunity to put the spotlight on the local services and programs available in your community that help frail seniors live with dignity and as independently as possible. For your convenience, a sample proclamation is enclosed for your consideration. Kindly advise us if you will be honouring seniors in your community this June. You can contact us by e-mail, at seniorsmonth C~ontario.ca. You can order your Seniors' Month posters (available this year in 19 languages) and other promotional materials through the Ontario Seniors' Secretariat website, at www.ontarioseniors.ca. Please let us know how you are planning to celebrate Seniors' Month in your community and we will advertise your event on our website. Thank you for your interest in Ontario seniors. Yours truly, M. Ailee arroll Minister Enclosure SENT BY REGISTERED MAIL ' .S'~ ~ '' ~ Ma 6, 2008 i `~ y ~~ ~: + ~~ ~- I `~~~~~ Mr. Doug Irwin ~' ~"'i~ ~~~~ Clerk ~~' Township of Oro-Medonte M~~~. ~ ~" ref: 905.8~5•izsi gox 100, 148 Line 7 South ~E4~'~~~ i•soo•4~s•o43~ Oro, ON LOL 2X0 rJHO~ ~i`1SH~~ pax: yo5•s53.5881 ~p ?-IKail: info~lsrca.on.ra JVeb: www.lsrca.on.ca Dear Mr. Irwin, izo Eayview Parkway Re: 2008 Lake Simcoe Region Conservation Authority Boa 282 lVewmarktt,ontario Budget and Municipal Levies L3Y 4X1 The Township of Oro-Medonte is an important and valued partner of the Lake Simcoe Region Conservation Authority (LSRCA). On behalf of the LSRCA members and staff, I extend to you our sincere thanks for your support of our 2008 Budget and for the assistance provided during our budget process. The Lake Simcoe Region Conservation Authority's Board of Directors, at their meeting held on April 25, 2008, passed the following resolution: Moved by: J. Rupke Seconded by: J. McCallum BOD-049-08 RESOLVED THAT Staff Report No. 06-08-AC entitled 2008 Proposed Budget be received; and THAT the Administrative Committee recommend to the Board that the 2008 Budget Estimates, with projected revenues in the amount of $11,429,598, as presented in the 2008 Budget book be approved; and THAT the Administrative Committee recommend to the Board that the net reserve appropriations in the amount of $67,123 as outlined in the 2008 Budget book be approved; and A THAT the Administrative Committee recommend to the Board that copies of the approved budget be circulated be circulated to the Lake Simcoe Region Conservation Authority watershed member municipalities; and FURTHER THAT each watershed member municipality be Watershed formally advised of their respective share of the general levy and special capital levy. The voting on the Conservation Authority budget resolution is based on a weighted majority voting procedure with votes weighted by proportionate For share of the total assessment, in accordance with the Ministry of Natural Resources policy and protocol developed by the Association of Municipalities of Ontario and Conservation Ontario. The budget resolution requires a weighted majority of 51 % in order to be passed. The 2008 budget resolution r;F„ was unanimously passed by the Members in attendance with an 87.22% Representative Councillor Sandy Rgnew Mr. Eric Bull Councillor Glenn Campbell Councillor Gord Wauchope Partner Municipality Township of Ora-Medonte City of Barrie City of Kawartha Lakes Town of Innisfil SENT BY REGISTERED MAID CVA YEA 1.55°lo X 12.78°lo X 0.60°lo X 6.78% X ~, - i NAY Councillor Bobbie Drew Durham Region (Scugog) 2.89°lo X Councillor Ken Ferdinands Yark Region (Whitchurch- 7.14°lo X Stouffvile) Regional Councillor John Grant Durham Region (Brock} 2.89°lo X Mayor Robert Grossi York Region {Georgina} 7.14°lo X Councillor Virginia Hackson, York Region (East Gwillirnbury} 7.14°lo X Chair Regional Councillor Howie Herrema Durham Region {Uxbridge) 2.89°lo X Councillor Barbara Huson Town of New Tecumseth 0.59°lo X Councillor Evelina MacEachern York Region (Aurora) 7.14°lo X Councillor John McCallum Town of Bradford-West 4.70% X Gwillimbury Councillor Alex Nuttall City of Barrie 12.78°lo Rbsent Councillor John O'Donnell Township of Ramara 1.57% X Councillor Jack Rupke York Region (King) 7.14°lo X Regional Councillor York Region (Newmarket) 7.14% X John Taylor Mayor James Young York Region {at Large) 7.14% X Total 100°I° /Page 3 ~~ ~~ -----~ Mr. Doug Irwin May 6, 2008 Pae~e Three SEtVT BY REGISTERED M,4/L Please accept this letter as notice that Township of Oro-Medonte's portion of the general levy for 2008 is $28,690. In accordance with Sections 27{8) and 27{9} of the Conservation Authorities Act, any appeals to the Ontario Mining and Lands Commissioner must be made within thirty (30} days from the date of this letter. We would request that you advise us should you wish to make an appeal of the levy. The LSRCA also appreciates the commitment and funding support to its special capital programs. The special capital levy for 2008 is $74,304. Enclosed with this letter is a copy of our 2008 Budget Book and Staff Report, 06-08-AC, both of which were presented and approved by the Board at the April 25, 2008 meeting. This budget advances the ability of staff to conduct necessary scientific research, implement protection and restoration programs and continue to engage the community through education and outreach programs with a collective view of addressing the pressures facing Lake Simcoe and its watershed. Further, please find enclosed an invoice in the amount of $102,994, which represents both the General and Special Capital levies. If you require clarification or any further information, please do not hesitate to contact me or Mark Valcic, Director of Corporate Services. Again, on behal# of_the Lake Simcoe Region Conservation Authority, 1 thank you for your part~iership and support. truly, \ t,~~~~. ~~ `_~ D:'~,Gayle Woad, cn~nn iii Chief Administrative Officer '`~ Copy: `Councillor Sandy Agnew, LSRCA Board Member (wlo enc.) Mark S. Valcic, Director, Corporate Services, LSRCA (w/o enc) P. Gravelle, Treasurer, Township of Oro-Medonte R. Dunn, Chief Administrative Officer, Township of Oro-Medonte Enc. /rsh `~ _ +_ ~.. \ Staff Report No.: 06-48-~C ` ,~} Page No. 1 of 9 ....r ~ /'~ File No. FIN-BUD1 08 ~' ~ Agenda Item No. 7 AC-03-08 TtJ ~ Administrative Committee FRAM : Mark S. Valcic Director, Corporate Services DATE: April 14, 2008 SUBJECT: 2048 Proposed Budget REC{7MMENDATIONS: THAT Staff Report No. 06-08-AC entitled 2008 Proposed Budget be received; and THAT the Administrative Committee recommend to the Board that the 2008 Budget Estimates, with projected revenues in the amount of $11,429,588, as presented in the 2008 Budget book be approved; and THAT the Administrative Committee recommend to the Board that the net reserve appropriations in the amount of $67,123 as outlined '-n the 2008 Budget book be approved; and THAT the Administrative Committee recommend to the Board that copies of the approved budget be circulated to the Lake Simcoe Region Conservation Authority watershed member municipalities; and FURTHER THAT each watershed member municipality be formally advised of their respective share of the general levy and special capital levy. Purpose of Staff Report• 1~he purpose of tl~ws Staff F?epo--t is to provide the Authority's Administrative Committee with the 200$ Proposed E3udget book which contains the 2008 proposed budget estirr,ates for their review and recommendation to the Board cf Directors far approval. Staff Report No.: Page No. File No. Agenda item No. Background: 06-Q8-AC 2of9 FIN-BUD1-48 7 AC-03-t?8 r)n September 27, 200"r, the E3oard of Directors reviewed and approved a Staff Report regarding the proposed 2008 budget deveiopr~~ent process, assumptions and schedule. Included in the report was the assumption that the budget will be developed using a 6°,~!~ base general levy increase which provides fora `'lfl economic adjustment to salaries and wages. The above-noted assumptions have been incorporated into the proposed budget. On October 19, 2007 a detailed budget presentation and information package vJas provided to the Administrative Committee and the session provided an opportunity for dialogue, questions, input and recommended direction from the Committee. The session included a 2007 budget ana'ysis, 2007 budget status, 2008 projected operational services expenditure highlights, 2008 projected operational funding highlights, summary analysis of projected 2008 operational services budget highlights, options for consideration and proposed next steps. On January 18, 2008 the Administrative Committee received an update re Jarding the 2008 Budget Development process to date. There was a discussion of key budget issues and budget development highlights. In addition, over the past several months LSRCA staff met as a full management team on a number of occasions to review and develop the 2008 proposed budget. LSRCA staff also had a number of meetings and ongoing dialogue with staff from the various partner municipalities. LSRCA staff have also made 2008 budget presentations to various municipal councils and committees. The attached document, entitled 2008 Proposed Budget, reflects municipal and provincial funding projections, proposed transfers to and from reserve, inclusion of deferred revenue and updated Conservation Authority generated revenue. Qualitative information regarding the LSRCA programs and services is provided to support the quantitative budget schedules .The 2007 actuals have been finalized as part of the financial year end process and as such the 2008 pr:~posed budget incorporates allocations from the 2007 year-end deferred revenue and proposed appropriations to/from the 2007 year-end reserve. It is also useful to note that the projected funding reflects the amounts actually approved by the councils of the partner municipalities and/or confirrYied by municipal staff as expected for approval. '~ Staff Report No.: Page No. Fife No. Acgenda Item No. (slues: 06-08-AC 3of9 FiN-BUD1-Q$ 7 AC-03-08 Although detailed information is provided in the 2008 Proposed E~udget book, some highlights reording the 2008 proposed budget are as follows: 1. Budget Fon~~t Presentation and Ciscfosure In .lanuary 20107 the LSRCA financial records were transferred to the new financial information management system. A system implementation of this magnitude is not a date specific event but rather a process which has evolved throughout 2007. For example there was considerable work done to implement a new financial recording and reporting framework Gvith a re-engineered chart of accounts. During 2008 continued vrark will be done to further improve system functionality such as pursuing online user access, planned implementation of a purchasing module, further analyze and develop meaningful reporting and facilitate extensive user training. The disclosure that has been utilized in this budget package profiles LSRCA areas of program focus and provides alignment 4vith ether key camrYiunication documents such as the recently released 2007 Annual Report. The categories used in this proposed format are Science and Research, Protection and Restoration, Education and Outreach, and Program Support. From a financial disclosure perspective, there has been a char~~ge in accounting practice related to the LSWQIP landowner contributions. For purposes of building the 2008 proposed budget, the projected landowner contributions nave not been included. This is notable in the Protection and Restoration program budget in the revenue and expenditure sections and should be considered when comparing the 2007 approved budget to the 2008 proposed budget. The traditional LSRCA budget and reporting practice has been to build into the LSWQIP budget an estimate for LSUVQlP grants, LSWQIP technical support costs and landowner contributions. The landowner ~antributions represent the costs that the landowner incurs directly towards their project. This amount is in addition to the amount they receive in the form of an LSWQIP grant and/or technical support. This landowner contribution has traditionally been recorded and reported as LSRCA revenue and also as part of the total LSWQIP project expenditures. Although there is a grant commitment at the time a project application is approved, the grant portion, as applicable, is only paid out once the LSFZCA has confirmation from the lanctown~r that the project is camp{etc. Since the project transaction is entered into directly by tine landowner arld the landowner's direct cost is not an LSRCA commitment the reporting practice has been changed. This change in practice was also highlighted in the notes to the 2007 audited financia( statements. .. Staff Report N©.: 06-08-AC Page No. 4 of 9 File No. FIN-BUD1-08 Agenda Item No. 7 AG-03-08 It is imp~Jrtant to note that the changes represent a mad,fied disclosure only and the actual program remains unchanged. Although not disclosed in the 2008 budget figures, .t is important that the landowr~,er contributions continue to be quantified and disclosed i n sor?~e form since it highlights the full investment and degree of leveraging of the program funding. 2. Federal F~nciin~ for .lake Simcae The federal government recently announced a funding commitment of $18M in addition to the ~12M announced last year towards projects to preserve and protect the environment of Lake Simcae. It is expected that the announced funds will begin to be released in 2008 ar,d that LSRCA projects and programs ~Nill be eligible to receive federal funding support. A provision far federal funding has not been built into the 20~J8 preliminary proposed budget since funding proposals have not yet been approved by the federal government and it is premature to estimate the amount of federal funding that may be available and which particular programs and prajeats might be funded. Program and bu~!get updates will be provided throughout the year to highlight the LSRCA involvement in the federal funding program. 3. [~anation Revenue It is premature to estimate the amount of donations that may be received and which particular programs and projects might r,e funded. As such, although t is typical that there would be donation revenue in any given year, only a marginal amount has been included in the development of the 20(78 budget estimates. 4. Fee Revenue The 2008 proposed budget estimates include the provision for increased revenue from permit and plan review fees. Staff have reviewed the fee structure and believe that fees must be increased to maintain alignment with fees for comparable services within the sector and to provide for the casts of increased staffing to improve customer service. The specific details regarding the various planning services provided and the related proposed fees ~ -,II be presented to the Board in April for their consideration in a separate Staff Report. 5. Staffing Changes The 2003 proposed budget incorporates the addition of 5 permanent and 6 contract positions to the current staff complement. These positions are donated in the chart as contract (c) ar permanent (~:). The positions 1 Through 6 were presented to t~~e Administrative Committee on March 14, 2008 and subsequent'y approved by the Board an (March 25, 2008 given their priority need and funding assurance. r-" r-, .. Staff Report No.: Pacge Na. Fife No. Agenda Item No. 06-0~-AC 5af9 F-N-BUD1-Ot3 7 AC-03-08 # ~ Proposed Position ~ ~ Funded Dy General Special ~ ©ther '; Description r __ ~cvy _ Caprtal_ ~ ~ 1 JunrorEnv;r~nr°~ental r ;~} ~ -- _ __ _ ' ; ~ ,' X ~ Planning and permit fees Planner ~ ~ ~ 2 ' Envrronn7tntal Prole~a ~ ~~~ ~ _ t ~ _ _ X ~ ,LSWQIP Coordinator ', ~ 3 ~ L~~ater ~~t nn ~ - - .-_ ~ ' T ° g I t ~~ 1 X i Provincial grants _, h i ' ~' I _.- 4 ~i3R .' ,~~-r~hed - - tp) ~ _ :_X _ - ~ L.SWQiP __ - -- d ..oor rn rtor t,conver~ic~n of 1 ~ ~ ~ '_ contract position to _ r'ermanent~ - _ I 5 - _ Admmrstratrve Ass,stant __ ~ (c} X _ ~ (Conservation ! ands 6 ; Administrative Assistant ~-- - ~ P) ~ -- r ~- - ~ X -- _ (Enforcement) (conversion ~ ~ ' of contract positron to ~ ~ ~ r permanent} ~r' ~ Financ~aihrai~st ~,p,~ i X I ~ ~~-- - d ustomer Service r . - -. , (p1 ~ __ _ ~ __ X ~~ ~epresentatrve ~P'nnning~ I 3 _ ~ Nutrient Budget Data I (c} ~ - ~ -- ' -- ~ X_ . Analyst ( i , __ - 1 p r- - Enviror ~~e-rt~i Coo-1~r ,tor ~ re} i - - i r- __ 1 1 rPhaslock tv7onitanng ~~ c) ~ ~ __ ~ X -- 1 Teehnic~an _ ___ _ _ v _ __ __.--- -- -- L - -_- ___ _ i ! Approval Status Approved i~~~r~~vei~ - .__ __ ~SWQIp-- Planning and permit fees ± Appr;~~,ed . ,~FProved _ ~- Approved Approved ----- --- - - _ - _ ; Pendinq_ Planning and permit fees ~ ____. -_.I Peno~ng Provincial grant _ ~ Ptnd;n ~ `' g ____ LSWQIP _ _____ ~______ -- _-_ __ _ Pending Provincial grant -~ _-+ Pendrn g ___ There are a number of program areas supported by the proposed additional staffing. First, there is additional support far the planning and permitting area which has experienced increased volume in r~~rent years and is committed to improving customer service. Second, there is support to ensure compliance with the new Public Sector Accounting Board asset management recording and reporting requirements. Third, there is additional support to more ~raactively promote and implement the Lake Simcoe Water Quality Improvement Program. This is particularly important in light of the potential opportunity to further leverage the municipal investment with federal funds. Fourth, there is support to expand the Urater monitoring and analysis program in light of additional projected provincial investment. 6. Aclmini~.;tration E3uildi~~g The administration building project ~~vas essentially compEeted in 2QC6. In April 2006 a loan in the amount of X235,600 was taken out to cover the anticipated funding shortfall. This loan was repaid in fu"( in >~pril 2007. ~` ~' ~' - Staff Report No.: 06-08-AC Page No. 6 of 9 File No. FiN-BUD1-08 Agenda Item No. 7 AC-Q3-08 There tivas also a fully forgivable ten year Ivan sued by the Region of York in the ~rnount of `1,770,05`9 representing their respective financial commitment towards the administrative building addition. -The expectation is that the annual principal and interest an this loan is forgiven annually each April. As such, related to this loan, the 2008 budget provides far interest expense and offsetting donation revenue in the amount of X73,979. 7. Asset Mana~ernent Strategy In October 2007 the Administrative Committee and the. Board received a Staff Report entitled Review of Organizational Reserves. The report highlighted, among other things, that there are organizational reserves in place that are intended to provide f~;r asset maintenanae and acquisition. They include the Administration Building, Vehicles and Equipment, and Computer reserve categories. Traditionally these have been funded based an available funds and priority at year end and in some cases have related target minimum balances, same of which had not been able to be achieved until recently. This is a continuing pressure paint and continued efforts will be required in an attempt to secure funding specifically far asset management which would include the securement of land and other assets as well as planned major maintenance and replacement. One of the priorities far staff in 2008 .s to build on some of the very preliminary work that v~ras started in 2007 to develop a comprehensive asset management strategy. This is a key initiative from a strategic, operational and financial planning perspective. One of the expected outcomes of this initiative is projected annual funding requirements related to the major maintenance of LSRCA buildings and lands as well as the replacement and purchase of additional equipment. This will provide the strategic plan to support the positioning of funding requests, will provide a basis for building and utilizing reserves to properly maintain and acquire assets, and will bean important consideration in developing future budgets. This initiative will also be an important part of the plan for compliance with Public Sector Accounting Board standards which require that assets be capitalized and reported on the financial sta'.~;ments by the year ended December 31, 2009. 8. Compensation Management Study Implementation In 2005 one of LSRCA's initiatives was to conduct a Compensation Management Study to determine whether LSRCA staff ~~rere compensated in accordance with comparable r7rarkets as well as to ensure continued can~pliartce with F'ay Equity. The study revealed that a number of required adjustr~ients to the prior compensation structure were needed. In 2006, as part of the Compensation Management implementation, the budget provided for a transition plan towards placement of all positions onto the new salary grid. The 2008 budget provides far cantinr.~ed implementation of grid adjustments as per the updated salary scale. ~.i -- Staff Report No.: Page No. File No. Agenda Item No. 9. Reserves and Deferred Revenue 06-G8-AC 7of9 FAN-BUD140$ 7 AG03-0+3 For purposes of developing the 2!J08 preliminary proposed budget the unaudited 2007 yf~r~r end reserves, as proposed, and deferred revenue balances have been reviewed and have been incorporated into the 2008 proposed budget. R summary of proposed reserve fund transfers and projected balances is provided in the 1=inanaial Repoets section of the 2008 Budget book. 10. Board ~r.id~et Approval Votin Pracedur~s The following procedures vrill occur when considering the 2008 Proposed Budget at the April 25, 2008 LSRCA Board of Directors meeting: a) An overview of the 2008 Budget will be presented. b} A roll call of the members p resent will be completed by the CAO. c} The budget vote will be reco rded and each Member will be requested to vote yea or nay to the attached budget , done ~n alphabetical order. Further, the vote will be +~reigh,ed based upon the current value assessment {G'~Aj of each m unicipality within the watershed. The Region of Yorks vote is required to be capp ed at 50°,!0 d} the recorded vote will be taken as follows: . Representative Partner Municipality CVA Councillor Sandy Agnew Township of Oro-Pvledonte 1 55 ro Mr. Eric Bull City of Barrie . 12 78% Councillor Glenn Campbell City of Kawartha Lakes . p 00~;„ Councillor Gord Wauchope Town of Innisfil 6 78°fo Councillor Babble Drew Durham Region (Scugog} 2 80% Councillor Ken Ferdinands York Region (1~Jhitaiy:urch-Stouffvile) . 7 14~~ Reg'I. Coune~llor John Grant Durham Region {Brack} Q 2 89°% P~Jlayor Robert Grossi York Region {Georgina} . 7 1A~`o Councillor Virginia Haakson, Chair ' York Region {East Gwillimbury} 7 14oiQ Reg I. Councillor Howie Hprrema Durham Region (Uxbridge} 2 8g% Councillor Barbara Huson Town of New Teeumseth . 0 5gr~~ Councillor Evelina MacF_achern York Region (Aurof~a} 7 1 ~"lo Councillor John f,ilaCailum Toren of E3radfort.i-i~`Vest Gwillimbury . 4 70~h Councillor Alex Nuttall City of Barrie . 12 73,0 Councillor John O'Donnell Township of Ramara 1 570 Councillor Jack Rupke ' York Region (King} 7 1~~'0 Reg I. Counc,llor ,Jahn Ta~,rlor Yark Reclion (Neuvmarket} ; 14°,ro P~1~yor James Young York Region {at Large} 7 14°'0 "~ ~ 1 ! Staff Report No.: 06-08-AC Page No. 8 of 9 File No. FIN-BU©1-Q8 Agenda ltern No. 7 AC-03-C$ In order to pass tf-:e budget.. 51~~~ of the votes determined by C`JA, are required- E3ased on the results of the recorded vote, the member mranicipalities will be advised of the o~,teome of the budget decision and levied accordingly subject to a 30-day appeal period. Relevance to Authority_Policy: The Authority works in partnership witf~ its watershed municipalities to fulfill the objective of protectir4r~ and restoring Lake Simcoe and its watershed. The Board of Directors, comprised of representatives of the member municipalities, approves the budget estimates. Impact on Authority Finances: The 2008 Proposed Budget totals X11.4 million in revenue as compared to the 2007 approved budget of $11.5 million. Noweveronce the change in LSWQIP reporting practice 's factored n, uvhich would have the effect of reducing the 20t7i budget by approximately $"r'45 K, thy: year ever year budget has actually grown by approximately ~635K. The major factors that influence the approximately ~635K increase in budgeted re~~~enue are the increase in the general levy, the increase in the special capita! levy, and the projected increase in authority generated fee for ser~,rice revenue. The major factors that have influenced the 2008 budget development as compared to the actual results in 2007 include: salary adjustments (3`io cost of living plus step adjustments in accordance with the compensation management study salary scale), new staff positions, a projected increase in Source Protection Planning program expenditures, new provincially funded research and monitoring programs, and inflationary pressure on non salary expenditures. Summary & Recommendations: The 20Q8 Proposed Budget estimates presented in this report reflect an allocation of resources that aligns with, and supports the LSRCA strategic direction and priorities. This budget will advance the ability of staff to conduct necessary scientific research, implement protection ~~nd rt~storaticn program and continue to engage the community through education and outreach programs with acollective vic-w of addressing the pressures facing Lake ~imcoa and its ;r~~atershed. ,~ - r. It is recc~mmen~ed Staff Report No : Page No. File Na. Agenda item No. C6-08-AC 9of9 FIN-BUD1-Oa 7 AC-03-08 THAT Staff Report Na. 06-08-AC entitled 2008 Proposed Budget be received; and THAT the Administrative Committee recommend to the Board that the 2008 Budget Estimates, with projected revenues in the amount of $11,429,598, as presented in tine 2008 Budget back be approved; and THAT the Administrative Committee recommend to the Board that the net reserve appropriations in the amount of $67,123 as outlined in the 2008 Budget book be approved; and THAT the Administrative Committee recommend to the Baard that copies of the approved budget be circulated to the Lake Simcoe Region Conservation Authority watershed member municipalities; and FURTHER THAT each watershed member municipality be formally advised of their respective share of the general levy and special capital levy. r/ 1 ~ Prepared by: r~lC '.~;~'% ~< t ~, ~~-, `. Mark S, Valcic, CGA, cMM ~~~ Director, Corporate Services Attacriment: _ - - ,~ .F ,~ ;` ~ r , Recommended by: ~ t ~-- D. Gayle Wood cv~M ~~~ Chief Administrative Officer Lv~CA zG^8 P; ~pc~se~ Bt,~~et Lake Simcoe Region Conservation Authority 2008 Approved Budget ~~ Lake Simcoe Region Conservation Authority 2008 Approved Budget "1"a~A~ ~f ~~~~~n~~ History and Mission of the Conservation Authority 3 ~ry-=-~~'Y` The Lake Simcoe Watershed 4 i Member Municipalities and Board of Directors 6 The Staff Team 7 Overview of Revenue g r Programs and Services 10 L Science and Research 10 Protection and Restoration ~ 5 Education and Outreach 21 Program Support 23 Financial Reports 27 2008 Approved Budget Summary 2~ ~ Science and Research 2g ~- Protection & Restoration 30 j Education & Outreach 31 L Program Support 32 Overview of Approved 2008 Municipal General & Special Capital Levy Funding 33 Schedule of Approved Reserve Transfers 34 ,.. ,.. ...:. ... ... ..u. .h ~°~Y Y.f*r~.. qt~ at.^k".fi,~t ~.9 ~~ ~+§Y`~i~~' ~~ ''~t`~'F'G,(f.";"'~~sNhr~'Q~~ro 'cfi'~~i, 7b~3*"5N S'~;ye'''3~' ,,,~ "~Y'p~. ,~~u'~~g[ •l~ 3"} J ~ ~ ~ ~ t e ~2 ~".SN.~ _cQY P ~ 4'~`'N~' yF'o~~ .* ~ do ' b. ..a...% v.L. w_s ,..~ ~ b... . t.... ,. ~ ,.~ .r .,.. ~... 5 : a y'e?L~S. zF F Q~,. ~.N i9P~ Q Y 2+wt" F. FI ' St~..~e,'.'yS't~ '` '3x C r, r ff ~?. ~s t ~ r { ~ 5 : ~ . ... _. .. .. ... .._, . , .. ,.... .... >. .. .. .. Es ~... ~.. , ,..x .c. ~ . . ,_ . 2 f. iiist~r~ and Nlissi~n of the Conservation Authority Created as the Upper Holland Valley Conservation Authority on September 6, 1951, the conservation authority's jurisdiction covered the I East Holland River watershed and the eastern side of the Holland River into Cook's Bay on Lake Simcoe. With the addition of the West Holland River watershed in 1960, the conservation authority became the Holland Valley Conservation Authority. In 1970, the municipalities of Scott and Georgina joined the conservation authority and with this change a new name emerged -South Lake Simcoe Conservation Authority. Innisfil joined the conservation authority in 1974 and an additional expansion to include northern Durham Region occurred in 1978. To better reflect the area it served, the conservation authority's name changed to the Lake Simcoe Region Conservation Authority on July 9, ' 1986. The remaining northern portion of Brock Township from Beaverton to the Talbot River came under Conservation Authority jurisdiction in 2000. In 2001, the Townships of Oro-Medonte and Ramara joined the ' conservation authority partnership. A unanimous vote in May 2003 expanded the Lake Simcoe Region Conservation Authority's jurisdiction to include the northern portion of the City of Barrie. Conservation authorities, created in 1946 by an act of the Provincial Legislature, are mandated to ensure the conservation, restoration, and responsible management of Ontario's water, land and natural habitats through programs that balance human, environmental and economic needs. The Lake Simcoe Region Conservation Authority's programs and services are categorized as: • Science and Research • Protection and Restoration • Education and Outreach • Program Support LSRCA Mission Statement To provide leadership in the protection and restoration of the environmental health and quality of Lake Simcoe and its watershed with our community, municipal and other government partners. Conservation Authorities of Ontario -Objectives • to ensure that Ontario's rivers, lakes and streams are properly safeguarded, managed and restored • to protect, manage and restore Ontario's woodlands, wetlands and natural habitat • to develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion • to provide opportunities for the public to enjoy, learn from and respect Ontario's natural environment -l. ,. _~ 2008 Approved Budget ~...~ ,: ~~,~` ~ , . emu, ~ . ~ ~~'" ~ ~ ~;, ~- Lake Simcoe Region Conservation Authority Lake Simcoe Region Conservation Authority 2008 Approved Budget ~~~-A~~~ The Lake Simcoe VVatersh, From the Oak Ridges Moraine in the south to the Oro Moraine in the north, the Caledon hills in the southwest to the Kawartha Lakes in the northeast, the Lake Simcoe watershed encompasses portions of l7 municipalities plus the Regional Municipalities of York and Durham, and Simcoe County. Size: • lake = 722 square kilometers • land area (exclusive of the lake) = 2,848 square kilometers • lake + land = 3,573 square kilometers Population: estimated at 348,589 (April 2004)' The Lake's Significance Water -the lake is a source of drinking water for seven intakes2 serving eight municipalities, and assimilates waste from l4 treatment plants. Recreation -the lake is within a 30-minute drive of half of Ontario's ~ Proposed Methodology for Ca(cu(atir~g Persons Serviced & Persolrs Septic per Catcianent, Dennis, M., 2005 '- Keswick, Innisfil, Georgina, Georgina Island First Nation, Beaverton, Ramara, South Ramara. The Innisfil intake also serves Bradford. An intake will come on line for Barrie in the near future. population and it supports an annual tourist industry valued at over $200 million: • a vibrant sport fishing industry - "Canada's ice fishing capital" -with more than 30 tournaments annually • an estimated 12,000 cottages • at least 28 marinas providing more than 4,600 boat slips for several thousand boaters on the Trent-Severn Waterway • 37 public beaches (3 in Durham Region, 12 in York Region, 22 in Simcoe County) .,~'jnl ,~ ;, ~ ,~~ ~ E ;! 0"~~ ;e• , , Elevation pn)''r~,,~'~"~ ~ !~ yin .~ L~iGc s;~,i~~~,~~ ,,,.: ~ r ~.~_ ~~., ~ • , ,f 1. 6~; ~yY~PK q, ~ ~, 4 C 2008 Approved Budget Challenges for the Watershed Impact of current land use: • woodlands, wetlands and scrublands have declined • agricultural lands have diminished • urban or built up areas have increased Impact of Planned growth -the Growth Plan for the Greater Golden Horseshoe 2006 anticipates a growth of population in the watershed's contributing municipalities of 184.07% by 2031; correspondingly in 2031, the watershed's population would be approximately 641,647. The State of the Lake After years of dedicated effort to monitor, protect and restore Lake Simcoe, in 2005 the reported phosphorus loading had decreased, there was an increase in dissolved oxygen concentrations, and there were indications of native lake trout reproduction. These signs are encouraging. Although the work of the conservation authority within the watershed over the years has made a significant difference, the magnitude of the issues requires much more to be done. The landscape is changing as development pressures accelerate, requiring the lake and the watershed to accommodate ever-increasing infrastructure demands. The current level of effort cannot protect the watershed from the additional loads that will accompany these land use changes. What is needed for a healthy Lake Simcoe watershed? • adequate protection measures to ensure that, even as development increases, pollutants such as phosphorus remain below sustainable targets each year • restoration programs to undo the damage caused by many years of pollution and neglect • sufficient funding for both restoration and protection efforts to address the challenges of added land use demands • an estimated $163 million to put satisfactory measures in place to accommodate approved growth plans Lake Simcoe Region Conservation Authority v,. Lake Simcoe Region Conservation Authority To protect and restore our watershed, the municipalities within our partnership appoint members to serve on the conservation authority's Board of Directors. The Board reviews the work of the conservation authority and manages the funding provided by a variety of partners (primarily from municipalities, school boards, the Province of Ontario and the federal government). The Board also reviews conservation area programming as well as planning and regulatory activities under The Conservation Authorities Act. i Regional Municipality of Durham ^Township of Brock ^Township of Scugog ~~ ^Township of Uxbridge '~ Regional Municipality of York ^Town of Aurora ^Town of Georgina ^Town of Newmarket ^Town of East Gwillimbury ^Township of King ^Town of Richmond Hill ^Town of Whitchurch-Stouffville ^City of Barrie ^Town of Bradford West Gwillimbury ^Town of Innisfil ^Town of New Tecumseth ^City of Kawartha Lakes ^Township of Oro-Medonte ^Township of Ramara York Region (East Gwillimbury), Councillor Virginia Hackson, Chair Durham Region (Scugog), Councillor Bobbie Drew, Vice- Chair Township of Oro-Medonte, Councillor Sandy Agnew City of Barrie, (Citizen Representative) Eric Bull City of Kawartha Lakes, Councillor Glenn Campbell York Region (Whitchurch- Stouffville), Councillor Ken Ferdinands Durham Region (Brock), Regional Councillor John Grant York Region (Georgina), Mayor Robert Grossi Durham Region (Uxbridge), Regional Councillor Howie Herrema Town of New Tecumseth, Councillor Barbara Huson Town of Bradford West Gwillimbury, Councillor John McCallum York Region (Aurora), Councillor Evelina MacEachern City of Barrie, Councillor Alex Nuttall Township of Ramara, Councillor John O'Donnell York Region (King), Councillor Jack Rupke City of Orillia (Ex-Officio), Mayor Ron Stevens York Region (Newmarket), Regional Councillor John Taylor York Region (at Large), Mayor James Young, Town of East Gwillimbury Town of Innisfil, Deputy Mayor Gord Wauchope Y~,~ ~YY.. .~` ff~ 6 I~lerx>tlb~r IVlunicipaliti~s and Board of Directors The Staff Teem Jeff Andersen -Senior Fisheries Biologist Julie Gerrard -Administrative Assistant/Receptionist Jennifer Payne -Coordinator, Conservation Engineer April Ansell -Water Quality Technician Don Goodyear -Manager, Drinking Water Source and Special Projects Kim Baker -Senior Natural Heritage Biologist Protection Planning Geoff Peat -Manager, Geographic Information Systemsl Rob Baldwin -Manager, Watershed Science Andrea Gynan -Coordinator, Watershed Information Technology Janice Bennett -Geographic Information Systems Pat Harnett -Administrative Assistant Lorraine Philip - OutdoorlEnvironmental Educator Technician Linda Harrison -General Accountant Frank Pinto -Environmental Planner Miriam Ber - OutdoorlEnvironmental Educator Sam Hirji -Network AdministratorlDatabase Technician Brook Piotrowski -Coordinator, Environmental Projects Wanda Black -Administrative Assistant, Conservation Tom Hogenbirk -Manager, Engineering and Technical David Price -Forestry Program Assistant Lands Services Susan Redgate -Coordinator, Accounting Bev Booth -Senior Planner Shelley Hollingsworth -Administrative Assistant Rob Regier -Marketing and Communications Strategist Holly Brown -Hydrogeologist Cindy Kambeitr -Water Resource Specialist, Drinking Leslie Roach -Environmental Planner John Brown -Lead Hand Field Services Water Source Protection Planning Ann Robinson -Food Services Support Charles Burgess -Manager, Planning Brian Kemp -Director, Conservation Lands Christa Sharp -Coordinator, Watershed Jackie Burkart -Senior Planner Kevin Kennedy -Land Securement Officer Shawn Slattery -Hydrogeologist, Drinking Water Source Brian Burr- Environmental Officer Shane Kramer- Outdoor/Environmental Educator Protection Planning Peter Burtch -Coordinator, Watershed Jocelyn Lee -Manager, Finance Bill Thompson -Conservation Lands Planner Darren Campbell -Coordinator, GIS David Lembcke -Senior Environmental Monitoring Dianne Thompson -Administrative Assistant, Watershed Gina Casey -Coordinator, Board of DirectorsICAO Scientist Management Keri Christensen -Coordinator, Human Resources Kimberley MacKenzie -Executive Director, LSCF Andrea Torok -Coordinator, Drinking Water Source Tammy Chung -Environmental Planner Jonathan MacMull -Community Marketing Specialist Protection Project Paul Cottenden -Forest Technician Christiaan Mapp -Coordinator, Food Services Steve Troan -Engineering Technologist Linda Crombie -Executive Assistant to CAO Christopher McConnell -Environmental Monitoring Mark Valcic -Director, Cor orate Services p Technician Ian Walker- Environmental Planner Chris Currie -Student Environmental Planner Judy McCutcheon - OutdoorlEnvironmental Educator Mike Walters -Director, Watershed Management Phil Davies -Manager, Watershed Stewardship Lori McLean -Stewardship Technician Dan Williams -Manager, Educational Services Michael Dennis -Geographic Information Systems Analyst Judy Milner -Development Officer, LSCF Rob Wilson -Aquatic Ecologist Pamela Dennis -Sub-Watershed Planner Sandra Morley -Administrative Assistant, Watershed D. Gayle Wood -Chief Administrative Officer Christine Deschamps -Natural Heritage Ecologist Management Kelin Zhao -Geographic Information Systems/Database Kyle Munro -Environmental Planner Analyst, Drinking Water Source Protection Planning Peng Du -Database Analyst Ken Neale -Manager, Corporate Communications Dana Eldon -Community Relations Specialist Colleen Newton -Administrative Assistant, Watershed Doug Fennell -Lead Hand Field Operations Management i T~ #k,~ _ v F4~fi `'.t ~r;. - v:5~ _ ~' ^ ' ~ ; ,; B.` ~v.~ v ,IFg Yr ~? R4 i ^r'.'1' rc t _~ ~ v:~+'~ =..rau_:..~ S~.•~:~.~,~.a.~_ : s ~ CV+..r'_.tv3.-:.v"~_F~...__..._~..v.sy'Fay.,_~`.v.~.snia..t~uu..::::~~i.wv<,.&.~i a~-~~.'N ~~ 2008 Approved Budget q ` Vic. F_ ...~_-..am' 7 I Lake Simcoe Region Conservation Authority Salaries and Benefits The 2008 approved budget provides fora 3% increase to all salary ranges to reflect an economic adjustment, as well as placement onto the approved salary grid resulting from the 2005 compensation management study. The salary adjustments are in line with comparable public sector organizations. 2008 New Staff Positions The 2008 approved budget incorporates the addition of 5 permanent and 6 contract positions to the current staff complement. These positions are denoted in the chart as contract (c) or permanent (p). The positions 1 through 6 were presented to the Administrative Committee on March 14, 2008 and subsequently approved by the Board on March 25, 2008 due to their priority need and funding assurance. There are a number of program areas supported by the additional staffing. First, there is additional support for the planning and permitting area which has experienced increased volume in recent years and is committed to improving customer service. Second, there is support to ensure compliance with the new Public Sector Accounting Board asset management recording and reporting requirements. Third, there is additional support to more proactively promote and implement the Lake Simcoe Water Quality Improvement Program. This is particularly important in light of the potential opportunity to further leverage the municipal investment with federal funds. Fourth, there is support to expand the water monitoring and analysis program in light of additional projected provincial investment. ~~~~ a.,1v~~ 1 Junior Environmental (p) X Planning and Approved Planner permit fees 2 Environmental Project (c) X LSWQIP Approved Coordinator 3 Water Monitoring (c) X Provincial grants Approved Technician 4 EHR Watershed (p) X LSWQIP Approved Coordinator (conversion of contract position to permanent) 5 Administrative (c) X LSWQIP Approved Assistant (Conservation Lands) 6 Administrative p) X Planning and Approved Assistant permit fees (Enforcement) (conversion of contract position to permanent 7 Financial Analyst (p) X Approved 8 Customer Service (p) X Planning and Approved Representative permit fees (Planning) 9 Nutrient Budget Data (c) X Provincial grant Approved Analyst 10 Environmental (c) X LSWQIP Approved Coordinator 11 Phoslock Monitoring (c) X Provincial grant Approved Technician ~verviewr ®f ~tever~ue General Levy The 2008 budget estimates are generally based on a 6% increase to respective 2007 municipal contributions plus CVA adjustments. The City of Barrie has now been fully phased into the LSRCA. There was also a reduction in the Region of Durham general levy in the amount of $18,000. This represents an amount traditionally received by the LSRCA and flowed through to the Central Lake Ontario Conservation Authority (CLOCA) for a staff hydrogeologist. Effective 2008 it is staff's understanding that the $18,000 will be provided directly by the Region to CLOCA. The funding increases are consistent with budget parameters established by the respective municipal partners. The over- all general levy impact is a 5.8% increase. Special Capital Levy and Municipal Partners Contributions are used to fund special capital programs within the watershed including the Basin-Wide Watershed Initiatives, the Lake Simcoe Water Quality Improvement Program (LSWQIP), scientific monitoring and predictive modeling. Provincial and Federal Funding Provincial agencies, namely the Ministry of the Environment and the Ministry of Natural Resources, contribute funding to such initiatives as Drinking Water Source Protection, Ground Water Assessment Studies, and Dam Review and Repairs. The conservation authority also receives annual funding from the Ministry of Natural Resources as program transfer payments. These funds are primarily used for flood warning and flood-and-erosion control programs. Funding levels have remained the same for the last five years and, through Conservation Ontario, a request has been made to the Minister of Natural Resources to restore provincial funding support to traditional levels. Revenue Generated by Authority Revenue Generated by Authority includes fees charged for education programs, plan review and permit fees, property rental, lease revenues and fees for service. Other Revenue Other Revenue includes donations, landowner contributions toward the LSRCA tree-planting program with York Region, and interest earned. 2008 Approved Budget Lake Simcoe Region Conservation Authority Lake Simcoe Region Conservation Authority 2008 Approved Budget Pr®grar~s and ServACes Science and Research Basin-Wide Watershed Initiative This initiative will identify opportunities (e.g. land use strategies, policies, resource stewardship, land securement, and other options) to protect and rehabilitate the quality and integrity of the Lake Simcoe ecosystem. It is to be completed in four phases. Phase 1 (Environmental Assessment Tool) was completed in early 2005 to assist in protecting significant natural features and functions through land use management. Phase 2 (Ecosystem Analysis) began in 2005 to analyze the environment and create models to analyze the effects of various land use and resource management decisions on the ecosystem. The Assimilative Capacity Study and Source Water Protection Planning initiatives, undertaken by the conservation authority in 2005, were also incorporated. Phase 3 involves the development of a restoration plan for significant natural heritage features and functions. Phase 4 is planned to be the full implementation of a Comprehensive Basin-Wide Plan. Performance Measurements In 2003, the "State of the Lake Simcoe Watershed" report established a benchmark for measuring changes within the watershed, from which to develop a Comprehensive Basin-Wide Plan. This report involved the collection and analysis of data to determine the location, area, significance, sensitivity, linkages and functions of key natural resources within the watershed. In 2008, the development and publication of a watershed report card will update the State of the Lake Simcoe Watershed based on a series of ecosystem health indicators for each sub- watershed. Floodline/Natural Hazard Policy and Mapping Policy Development A new Natural Hazard Policy pulls together past and current policy and mapping work into a consolidated package. It guides the implementation of directives handed down from the Province, and will also address issues at the local watershed level. As the groundwater studies for York and Durham Regions and the County of Simcoe approach completion, the policy is also an important part of the effort to ensure drinking water source protection. Mapping The conservation authority plays a critical role in reviewing development applications and making recommendations so that growth can be managed in the most sustainable manner. The conservation authority provides comments to municipalities regarding flood susceptibility and the environmental implications of development r I ® ~# ® ~.; Lake Simcoe Region Conservation Authority 2008 Approved Budget provincial planning responsibilities to municipal governments. Maintaining accurate hazard mapping is a fundamental responsibility of the conservation authority. In May 2006, the Minister of Natural Resources approved the new Regulation 179-06 and under this regulation the LSRCA has applied a basic level of hazard mapping to all floodplain areas in the watershed. Work remains to be done in providing additional detail, and in providing critical information for municipal emergency services. The hydrology and hydraulics necessary for updating flood line information and undertaking dynamic beach modeling studies are also ongoing tasks. Accurate mapping information enables the conservation authority to provide our municipal partners with the most relevant commentary on flood susceptibility and the environmental consequences of development. Emergency Services Mapping _{ Building on the results of the hydrologic and hydraulic modeling, this program develops a flood damage database as a proactive tool for municipal emergency services to identify flood vulnerable features such as individual buildings, roadways and railways. This work has been initiated in the Region of Durham and the Region of York. When the hydrologic and hydraulic mapping is completed, this will also be completed in Oro-Medonte and Ramara. The Ecological Land Classification System (EEGs) is used by terrestrial ecologists to provide planners and resource managers with better information for land use decision making. ELCS is based on the ecosystem principle that "everything is connected to everything else" and helps define these linkages. This information is extremely important to the conservation authority and its municipalities to ensure the protection of natural resources within the watershed. The conservation authority advises municipalities on development applications under the Planning Act as these pertain to provincial policies on natural heritage, natural hazards, fisheries and groundwater. The quality of that advice depends on the accuracy and integrity of the science that underlies it -science that must be defensible in public forums such as the Ontario Municipal Board (OMB). In 2007, the LSRCA finalized the Lake Simcoe Natural Heritage System along with recommendations for reporting, policy and monitoring. This identified areas of special concern, opportunities for protection and restoration, and areas for potential securement. It is also useful in the development of policy recommendations for municipalities to consider in their official planning, and might incorporate development constraints, or compensation plans for the protection of other lands of similar ecological value. .. . , - 11 proposals. This role has become more critical given the transfer of Natural Heritage Mapping The analysis and modeling will also support ongoing sub-watershed planning and the implementation of the Basin-Wide Watershed Initiatives. Other initiatives include updating existing Ecological Land Classification mapping to be consistent with the recently available 2005 ortho-imagery and ongoing updates for wetlands and other related Lake Simcoe Region Conservation Authority AAAA ~ • ~ natural heritage features. Drinking Water Source Protection Planning Following the Walkerton Inquiry, a number of watershed-based planning units were organized to begin planning the protection of source water. The Lake Simcoe Conservation Authority was grouped with the Nottawasaga Valley Conservation Authority, the Severn Sound Environmental Association, and the Black-Severn River Watershed to form the "South Georgian Bay Lake Simcoe Watershed Region". On October 19, 2006, the Ontario provincial legislature passed the Clean Water Act. Regulations followed and in 2007 the Source Water Protection Committee was formed for the South Georgian Bay Lake Simcoe Watershed Region. Assessment Reports are to be completed in 2009, and a Source Water Protection Plan in place by 2010-2012. The assessment report will detail potential threats. The plan will recommend actions to reduce risk from existing threats, and to prevent new threats from happening. Watershed Health Monitoring Effective water resource management necessitates a thorough understanding of the hydrologic cycle. Recently, significant progress has been made as a result of municipal groundwater studies, modeling investigations, and surface water studies. All of these initiatives rely upon monitoring data to aid in the formulation of conceptual and numerical models. To accomplish these goals for such a large and diverse watershed area, the monitoring program needs to be flexible and cost-effective. The sampling program needs to address both wet and dry weather conditions to provide a more accurate overall picture of water quality in the Lake Simcoe watershed. To meet these requirements, a network of sampling sites has been established, largely comprised of previously sampled Provincial Water Quality Network (PWQN) sites. Most of the PWQN sampling sites have over 20 years of data that will help determine long- term trends. Groundwater Monitoring Groundwater monitoring involves the continued surveillance of 14 monitoring wells and transferring the data into a geo-spatial database called ArcHydro. This maintains and calibrates the numerical groundwater flow models created in 2005. These models, which are available for evaluating potential impacts of future land use scenarios, serve as excellent planning tools for managing water resources. The I ,,,,~ baseflow and groundwater monitoring programs operated in cooperation with the Regions will help to provide the data necessary to update, calibrate and validate those models. Open Lake Monitoring Through special projects and monitoring work this program is expanding knowledge of the lake's eco-system and helping to inform management decisions on the land for the benefit of the lake. Further calibration of the comprehensive watershed models that will provide the information necessary to make land use planning and management decisions requires a major effort. The Integrated Water Management ' Model (IWMM) exercise will continue with the completion of an Atmospheric Model that will advance an understanding of air-borne ~ pollutants to surface water. In addition, the LSRCA will hire a Limnologist/Large Lake Ecologist to provide expertise and support where required by municipal partners in respect of water quality, quantity and assimilative capacity assessment. This includes further increases in Lake Simcoe monitoring for water quality, benthic organisms, aquatic macrophytes, and other pertinent requirements. f Surface Water Quality The Surface Water Quality program samples the tributaries entering Lake Simcoe as a means to assess ecosystem health and analyze long- term trends. The program monitors both the quality and quantity of fake Simcoe Region Conservation Authority 2008 Approved Budget water in the tributaries, which is used in combination with biotic ates). Specific activities Water Response Program The conservation authority has organized a Water Response Team to address the issue of low flow (drought). In 2004, the conservation authority implemented an automated data collection system and initiated an `environmental conditions' reporting system. Expenditures associated with this program are related to maintaining and upgrading the water quantity network, updating rating curves, and maintaining an environmental conditions reporting system. In 2007 the web-reporting program began providing our municipal partners and watershed residents with real-time monitoring results available on the Internet. Watershed Planning Sub-watershed planning examines environmental, economic and social factors affecting the quality of the natural resources in specific sub- watersheds. Based on an ecosystem approach to environmental management, sub-watershed plans include policy recommendations for tnunicipalities to consider in their planning decisions. The plans provide specific recommendations to protect significant natural resources, facilitate more informed planning decisions, speed up the planning process, and ultimately save money for all stakeholders. In 2008, the LSRCA will complete sub-watershed plans for Hawkestone and Oro monitoring data (fisheries and macro invertebr include sampling, analysis, and annual updates. Lake Simcoe Region Conservation Authority 2008 Approved Budget Creeks in Oro-Medonte. Work will begin to develop the sub-watershed plan for the Innisfil Creeks pending funding support. Oak Ridges Moraine Conservation Plan Watershed Planning Within the Oak Ridges Moraine Conservation Plan (ORMCP) the LSRCA has been able to alter sub-watershed planning time lines to assist our municipal partners. Certain sub-watersheds within the Lake Simcoe basin require plans that comply with the ORMCP requirements. They are: the East and West Holland Rivers, the Black River, the Maskinonge River, the Beaver River, the Pefferlaw River and the Uxbridge Brook. The East Holland River, the Black River, the Maskinonge River and Uxbridge Brook have had sub-watershed plans completed in the past few years but still require significant updating. To ensure compliance with the ORMCP requirements, sub-watershed plans must include detailed studies and assessments, such as stream morphology assessment, nutrient models, surface and ground water models, detailed water budgets, natural heritage mapping and analysis, development of minimum ecosystem requirements, water quality monitoring updates and storm water management updates. All ORMCP sub-watershed planning activities are being coordinated with Region staff. The final plans are scheduled for completion in 2008 for York and 2009 for Durham. ~, y -.; ~ - - - . z x<~. .... `. Lake Simcoe Region Conservation Authority 2008 Approved Budget Y~~ Protection and Restoration t Conservation Lands The conservation authority currently owns 1,222.5 hectares (3,020 acres) of land throughout the Lake Simcoe watershed. These lands help form the core of the natural heritage land base and the conservation authority has a commitment to maintain these lands for environmental protection. Financial support from our regional, municipal and provincial partners was combined with private donations to secure these lands. Traditional passive recreation opportunities on these lands include hiking, picnicking, cross-country skiing and birding. The demand for greater variety and more modern conveniences, as well as clean, safe and attractive sites, places a greater demand on the conservation ' authority to meet these changing needs, especially in more urban settings. Land securement and Property Management Costs are associated with maintenance and repairs to conservation area grounds and trails, as well as insurance, utilities, legal fees and taxes associated with conservation authority properties other than the head office and the three rental houses. ' Capital Projects and Land Securement The conservation authority's Natural Heritage System Land Securement Project 2006-2010 acquires property interests in environmentally control and to consej•ve them for the benefit of the people within the watershed. In 2007, almost 45 ha (110 acres) of land was secured for protection with support from the Regional Municipality of York, the Regional Municipality of Durham, the Nature Conservancy of Canada and the Ontario Heritage Trust. The securement strategy has identified 4 properties in Durham Region and 2 properties in York Region that will be pursued in 2008. Conservation Area Development Costs include the development of the Asset Management Plan and the resulting construction of new facilities, structures, buildings and signage aimed at increasing the quality, safety and attractiveness of conservation areas to the public. Management plans will be completed for conservation areas that see the most visitors - Sheppard's Bush, Thornton Bales, Mabel Davis, and Scanlon Creek. Work will begin on developing plans for Whitchurch, Rogers Reservoir and the Beaver River Wetlands. Environmental Planning and Regulations Planning and Regulations activities promote the conservation authority's watershed resource management interests through technical analysis and comments on land use planning and development applications. Regulation services are designed to protect public safety and property from flood and erosion hazards through the review and permitting of significant areas to protect their natural functions of flood and erosion -, t Lake Simcoe Region Conservation Authority w~ applications for the placement of fill, alteration of waterways, and construction within flood hazard areas. Municipal Plan Review The 2008 program will involve: ^ continued support of the Memorandum of Understanding (MOU) with the Regions of Durham and York, and the City of Kawartha Lakes to provide plan review advice on matters of provincial interest ^ undertaking a review of watershed development policies with the intent to update existing policies and develop new policies where ^ Official Plan -Town of East Gwillimbury, Region of York ^ Official Plan -Town of Innisfil, County of Simcoe ^ Official Plan -Region of York (Bill 51, Growth Plan) ^ Official Plan -Region of Durham (Bill 51, Growth Plan) ^ Official Plan -Township of Scugog, Region of Durham ^ Secondary Plan -Community of Sutton, Town of Georgina necessary Secondary Plan -Community of Atherley, Township L ^ continued monitoring and implementation of provincial planning of Ramara initiatives (PPS 2005, Greenbelt Act, Oak Ridges Moraine Community Plan (Green Valley) -Town of Bradford, L Conservation Act, Places to Grow Act and associated Plans e.g. County of Simcoe Greenbelt Plan) Secondary Plan -Community of Sharon, Town of East ^ working in cooperation with municipalities and stakeholders on Gwillimbury ~- topics of watershed planning, natural hazard land management and OPA (Deferral) -Beaverton Settlement Area natural heritage land management including but not limited to: Expansion, Township Of Brock • Oak Ridges Moraine Conservation Plan (ORMCP) Comprehensive Zoning By-Laws implementation Township of Oro-Medonte, County of Simcoe ^ Growth Plan for the Greater Golden Horseshoe City of Barrie `~ implementation ~- ^ Greenbelt Plan implementation L ^ Official Plans and Secondary Plans . _ ... ,. ~F - , -._ ~ ~~ ~~ Lake Simcoe Region Conservation Authority 2008 Approved Budget ^ Plans of Subdivision (LSAMI), Town of Innisfil, County of Simcoe ^ OPA/ZBA/Plan of Subdivision (Mademont), Town of Newmarket ^ Plan of Subdivision (Vranko), Town of Whitchurch- Stouffville ^ Environmental Assessments ^ YDSS, Town of East Gwillimbury ^ Alternative Energy Proposals, Region of York ' Regulations The 2008 program will involve: • review and permitting of applications under Ontario Regulation 179/06 • review of and revision to water management regulations to reflect changes to the Conservation Authorities Act and the conservation authority's regulation ' • development of implementation guidelines to provide consistent standards for administration of the conservation authority's regulation -~ • further streamlining of the permitting system in order to simplify the processing and tracking of permits The conservation authority currently owns and operates erosion control structures at the Pefferlaw Dam, Wesley Brooks Memorial Conservation Area and Scanlon Creek to mitigate the risk of property damage from erosion and bank instability. Capital Maintenance Water Control Structures In 2007, the conservation authority substantially completed safety reviews for the Pefferlaw Dam and the Fairy Lake Dam, as well as a Flood Inundation Study for Fairy Lake Dam. In partnership with the Ontario Ministry of Natural Resources and the Town of Newmarket, the conservation authority began dredging of the Fairy Lake Dam reservoir in 2007. For 2008, the conservation authority intends to complete the dredging, creation of wetlands and improvements to downstream water quality at Fairy Lake, as well finalize the dam's safety review and flood inundation study and then complete the repair of the drawdown valve. Flood Forecasting/Flood Warning The Province of Ontario has designated the LSRCA as the lead agency for flood warning in the Lake Simcoe watershed, and this is a fundamental part of the conservation authority's mandate. Flood advisories are sent to municipalities as early warnings to minimize hazards to public safety and property. The flood forecasting/warning network is kept current with new technology to help municipalities ^ OMB Related Matters Erosion and Flood Control Structures optimize response time for flooding arising from major rainfall and snowmelt events. • continuing to further develop hydrometric expertise • reviewing emergency response in cooperation with municipalities and the Regions • conducting annual maintenance and repair of equipment • working with other conservation authorities to develop a computer simulation model to assist with flood forecasting based on predicted rainfall and/or snowmelt • continuing to develop automatic daily downloads of flow stations Lake Simcoe Water Quality Improvement Program (LSWQIP) T11is year the LSRCA intends to rename LSWQIP as the Landowner Environmental Assistance Program (LEAP). The program will continue in 2008 to provide technical advice and financial assistance to landowners for a variety of projects including: • milk house waste and manure storage systems • barnyard runoff control and clean water diversions • erosion control projects on cultivated land • livestock restriction from streams • streambank erosion control and vegetated buffer strips • faulty septic systems replacement (not available in York Region) • tree and shrub plantings to reduce runoff • decommissioning of abandoned wells and upgrade substandard wells • implementation of erosion control projects along urban watercourses • working with Municipal partners to complete stormwater management pond retrofits and implement new technologies to improve water quality This is a key program that supports protection and restoration of the health and quality of Lake Simcoe. i_ .; ... .. , ~ ~ Lake Simcoe Region Conservation Authority Due to urban development in the Lake Simcoe watershed, flood forecasting and warning systems must be continually upgraded to reflect changing watershed conditions. More intensive and frequent flooding has occurred recently, likely influenced by climate change. As an example, there have been two local 1: l 00 year storms recently -one in Barrie in 2005 and another in Newmarket in 2006. Currently, aweb-based fax system provides flood warnings on a 24/7 schedule. Additionally, along-term flood-monitoring plan has been established to consider possible future requirements for the entire watershed area. Other business related to the maintenance and operation of the flood monitoring and warning system includes: 18 {.. Across the watershed, the major focus in 2008 will be on implementing stormwater management pond retrofits. Burl's Creek Restoration Plan A total of 31 restoration sites have been identified along the length of the Burl's Creek watercourse. In 2008, landowners will be contacted regarding restoration project opportunities on their properties. East Holland River Restoration Plan ' In 2000, the East Holland River Sub-Watershed Management Plan outlined existing levels of natural cover in the sub-watershed, set targets ' for future levels, and identified priority areas for the implementation of restoration projects. To that end, two guiding principles were adopted: • to protect what is healthy • to rehabilitate what is degraded The conservation authority will continue to work in partnership with the Lake Simcoe Conservation Foundation, municipal partners, and community residents to accomplish the restoration targets identified in the Sub-Watershed Management Plan. The Foundation has chosen this sub- watershed as a priority project, and initiated amulti-million dollar fund- raising campaign to support restoration projects. Throughout 2008, staff will continue to develop partnerships with landowners, municipalities, and local stakeholder groups to initiate additional projects, with a goal of completing restoration of the sub-watershed by 2012. Ramara Creeks Restoration Plan Improving and maintaining the health of the creeks in Ramara will provide a direct and significant benefit to the health of Lake Simcoe. Staff will work with local residents, stakeholder groups and the Township to develop a restoration plan for the sub-watersheds across Ramara. Through on-site meetings and community forums, staff work to foster a sense of stewardship among the landowners and the community through education and involvement in restoration and protection projects. Uxbridge Countryside Preserve The forest management activities and community plantings identified by the Uxbridge Countryside Preserve master plan will be implemented. Caring for the Moraine This project focuses on the implementation of restoration projects within priority areas on the Oak Ridges Moraine. In partnership with the Oak Ridges Moraine Foundation, neighboring conservation authorities, municipalities, and other stakeholder groups, staff will continue in 2008 to provide targeted landowner contact, and work toward fostering a sense of stewardship on the moraine. Restoration projects such as reforestation and riparian buffers will be implemented to protect and connect existing natural features, and establish new ones. 2008 Approved Budget ~~ ~ 19 Lake Simcoe Region Conservation Authority Drinking Water Source Protection Stewardship Working in partnership with our municipal partners and with funding from the Ontario Ministry of the Environment, the LSRCA is promoting protection stewardship among private landowners. The focus for 2008 is to target properties with 100 m of municipal wellheads and within 200 in of water intakes. Watershed Stewardship and Forestry Program • continue to actively target high priority reforestation sites throughout the watershed • establish forest cover through the LSRCA planting program within greenland corridors and stream valleys • provide stewardship services to landowners in the form of technical expertise with respect to reforestation, forest management, habitat enhancement, and water quality improvement • continue to seek partnerships to reduce the cost to the landowners for reforesting high priority sites • manage the LSRCA properties to maintain forest health, and ensure safe public access by managing tree hazards • conduct community naturalization projects. I ... :..... ..., ~ v~ .~ ~ Lake Simcoe Region Conservation Authority The 2008 Forestry Program will: Education and Outreach Community Relations and Outreach Costs are associated with community events, outreach programs and workshops across the watershed. Sponsored community events including the Sunoco Earth Day Tree Planting and the Annual Conservation Awards Gala help foster partnerships, environmental stewardship, and recognize the hard work and dedication of local residents and honors "Environmental Giants" from across the watershed. The outreach program has expanded presentations offered to schools, community groups and organizations within the Lake Simcoe ' watershed. Through the hands-on watershed and groundwater models as well as visual maps, thousands of students learn about the importance of conserving our shared natural environment and what they can do, as individuals, to make a difference in their community. The LSRCA also attends community fairs and festivals throughout the Lake Simcoe watershed to inform the community about the LSRCA's programs and services. It is important to maintain the conservation authority's presence within the community and offer trusting and reliable support to watershed residents. Conservation Education -, i I __~ ~.ake Simcoe Region Conservation Authority 2008 Approved Budget The Education Centre and Nature Centre at Scanlon Creek is a $600,000 business centre operationally supported through self-generated revenues. Program Operations Costs are associated with staff salaries and expenses to administer and deliver education programs and services. Expenditures also include grounds maintenance, food services, capital repairs to buildings as well as maintenance and utilities. Fundraising will remain an important component of the education program. Education staff will work with the Lake Simcoe Conservation Foundation staff to raise funds necessary to enhance educational programs, facilities and services. Professor Smith Natural Resources Education Centre The conservation authority's education programs are provided through the Professor E. A. Smith Natural Resources Educational Centre (residential use) and the Nature Centre (day use) located at Scanlon Creek Conservation Area. The programs are offered to youth and adult groups during the week and on weekends throughout the year. The goal is to provide high caliber education programs using a "hands-on" approach emphasizing watershed conservation in a learning environment that promotes the development of life skills and attitudes. The residential centre accommodates up to 66 overnight visitors at a time. Courses include a variety of conservation and resource management themes with interactive programs and activities. Over 4,000 youths (totaling 8,600 user days) take part in programs at the centre annually. Agreements with the school boards provide a measure of funding stability and capital investment in the physical plant with contributions to a new capital reserve. This capital has upgraded the dormitory washroom and bedrooms, and provided a liquid chlorine system for water treatment. Staff will continue to contact private schools from within and beyond our watershed boundaries to encourage bookings for our residential educational program. Weekend use of the education centre continues as an important component of the overall use of the facility and provides the opportunity for the conservation authority to deliver its environmental message to a wider range of users. Youth groups will continue to be important clients. An effort will be made to inct•ease the number of weekends booked by youth groups and to diversify the types of youth groups that rent the facilities, services and programs. Lake Simcoe Region Conservation Authority Scanlon Creek Nature Centre Providing day programs for up to 60 visitors at a time, the Nature Centre provides services similar to those offered at the Education Centre. Approximately 3,800 students take part in the programs offered at this facility every year. The Nature Centre has great potential for increased use by a variety of groups. Rental of this facility complements the use of the education centre. The staff at the Nature Centre continues to make the centre a continuous operation from September through June. To this end they Dave added December winter holiday programs, winter adventures and elective programs. Summer Day Camp Education Services staff work with the Town of Aurora's Recreation Department and the Town of Bradford West Gwillimbury to provide summer nature programming called "Conservation Kids". _ , . .. _. .,- .. I ~- Lake Simcoe Region Conservation Authority 2008 Approved Budget Program Support LSEMS Coordination Funding has been provided for staffing and expenses involved to formally coordinate the activities of LSEMS until April 2008, and to provide support to the post-LSEMS process. Corporate Communications The Corporate Communications Department will continue to communicate the importance of the watershed in all aspects of the lives of the people who live, work and play in Lake Simcoe's communities. The vision is that watershed residents will adopt a sustainable lifestyle and make more resource-efficient decisions. Program Operations In 2008, the Corporate Communications program will: • deliver communications that make the conservation authority and its work accessible and understandable to stakeholders and the public • heighten awareness of the conservation authority and its programs in order to increase support from all sectors • discover new opportunities to communicate with partner organizations and stakeholder groups • develop new partnerships • expand public understanding and appreciation of environmental issues through a revitalized community outreach program • continue to expand its educational outreach program aligned with the curriculum of the Education Centre • work with community initiatives throughout the watershed to promote opportunities for local residents to improve natural resources Finance and Administration Program and Operations This division provides financial and administrative support to the organization. This includes the facilitation of budget development, management, and reporting with both internal and external stakeholders and partners, financial reporting and audit, corporate records management, payroll processing and accounting. This department also facilitates and coordinates inquiries made under the Municipal Freedom of Information and Protection of Privacy Act. Financial Information Management System Replacement In 2007, the LSRCA financial records were transferred from the outdated DOS-based Accpac system to a current Windows-based Accpac application. The process of conversion to the new system will continue in 2008 with development of system reporting, and user training. Lake Simcoe Region Conservation Authority 2008 Approved Budget Geographic Information Systems (GIS) and Information Technology (IT) Geographic Information Systems Geographic Information Systems integrates information from diverse sources which is essential for the conservation authority's day-to-day business. This provides key decision support information especially in the areas ofsub-watershed planning, predictive watershed modeling and the ability to visually display many forms of data. These services are also valuable to municipalities. Some key areas in which Geographic Information Systems support will be provided in 2008 include: • basin-wide watershed initiatives • hazard mapping • natural heritage mapping and modeling • Oak Ridges Moraine watershed plans • groundwater monitoring and plan review and regulations support Information Technology (IT) Support Costs are associated with upgrading the hardware and software for the computer network including system support and security. ~, ~: ~~..• Information Management System (IMS) The existing [MS system is outdated and is being reviewed for upgrading and/or replacement. In addition, an integrated data management system is currently being developed. Office of the Chief Administrative Officer The Office of the Chief Administrative Officer provides direction, ~ L coordination and implementation of all approved conservation authority programs and policies, including: • corporate governance and board support • strategic and business planning • federal, provincial and municipal liaison • human resource recruitment and training • coordination of effort with federal and provincial partners Program Operations The CAO provides presentations to municipal, provincial and federal partner agencies throughout the year. The Strategic and Business Plans will be reviewed and updated to support the approved strategic plan. Human Resources This includes the wages, benefits and miscellaneous expenses associated with our Human Resources professional. It also includes costs for the professional designations and memberships that are required to maintain our employees' good standing within their respective professional .. .. .. i associations, to be kept current in their field of expertise, and to receive limited professional liability insurance. Staff Training and Development The conservation authority is committed to ensuring that our employees remain current by providing training and development programs. The 2008 budget includes training costs for such programs as software development, customer service, Ontario Municipal Management Institute (OMMI) courses, registration fees for annual conferences, first aid and CPR, and an intensive leadership program designed to strengthen the competencies of the conservation authority's management team. In addition, the conservation authority supports employees' educational pursuits as long as the courses of study relate to their positions within the conservation authority. Health and Safety Compliance In order to ensure a continued healthful and safe work place for all employees, the 2008 Health and Safety Compliance program includes additional supervisory/management training, confinement training, and best management practices. Compensation Management Maintenance Following an extensive compensation assessment, a consulting firm has been retained to provide continued guidance and direction to the Policy and Procedure Development Following a full analysis of current personnel policies, the process of development and revision will continue. Human Resources Information System (HRIS) The HRIS program enables the growing conservation authority to report and track employee training and development, performance management, employee vacation/overtime/sick leave. It also maintains electronic employee files and provides Human Resources metrics for use when developing a conservation authority Human Resources Strategy. Vehicle and Equipment Pool Asset management responsibilities in the Conservation Lands Division include the conservation authority's vehicle and equipment fleet. Expenditures are required for the purchase, lease, fuel, repairs, scheduled maintenance, licenses and insurance for the vehicle and equipment pool. Head Office Operations The centralizing of the majority of the conservation authority's operations in the head office in Newmarket eliminated duplication of some costs and previous rental expenses. Head Office Operations captures the shared costs associated with the LSRCA head office conservation authority in order to remain competitive. 2008 Approved Budget Lake Simcoe Region Conservation Authority Lake Simcoe Region Conservation Authority Rental Properties The conservation authority possesses 3 properties that have rental potential. Currently, the Gate Keeper's House at Sheppard's Bush is rented to a family, the Old Sheppard's Estate House is occupied by the Windfall Ecology Centre and STORM, and the Scanlon Farm House is being assessed as an additional facility for the conservation authority itself. building such as utilities, waste and snow removal, phone service and some general supplies. Lake Simcoe Region Conservation Authority 2008 Approved Budget ~~,, 2008 Approved Budget Summary 2008 Budget -Revenue & Reserve Transfers ($11,496,721 = 11,429,598 + 67,123) Revenue Generated by Authority 19% Other Revenue and Reserve Transfers 2% General Levy / 20% Provincial & Federal Funding 25% 2008 Budget -Expenditures net of Internal Fee for Service ($11,496,721 = 12,373,863 - 877,142) Protection & Restoration 37% Science & Research 41% j e ~~ ~~ ~ ~~ t.. .. k .r~. k ~. ~ ~::.... _~~~ t ~~:.. .: ~~ b ~ ~, r d. t. - 4. .. ¢L. [': 27 ' Finar~c~a~i Fteport~ Education and Outreach Progrvn Support 7% 15% Special Capital Levy 34% Lake Simcoe Region Conservation Authority 2008 Approved Budget Budaet Summa Revenue: General Levy Special Capital Levy Provincial & Federal Funding Revenue Generated by Authority Other Revenue Donation -Forgivable Loan Total Revenue Expenditures: Science & Research Protection & Restoration Education and Outreach Program Support Total Gross Expenditures Transfer (To) /From Reserves Less: Internal Fee For Service Total Net Expenditures Approved Reclassified Budget Budget Actual 2008 2007 2007 2,314,495 2,187,679 2,187,679 3,835,828 3,648,016 2,826,389 2,908,932 3,015,991 1,843,534 2,116,107 2,496,141 1,715,243 181, 065 190,112 991,477 73,171 0 131,173 11,429,598 11,537,939 9,695,495 4,738,460 4,192,138 2,960,109 4,218,803 5,017,986 3,464,561 799,226 919,061 870,925 2,617,374 2,169,179 2,918,849 12,373,863 12, 298,364 10,214,444 67,123 0 (222,141) 877,142 760,425 741,090 11,429,598 11,537,939 9,695,495 Lake Simcoe Region Conservation Authority 2008 Approved Budget Science and Research Approved Reclassified Budget Budget Actual 2008 2007 2007 ' Science 8 Research Revenue: ' General Levy Special Capital Levy & Municipal Partners Provincial & Federal Funding Revenue Generated by Authority Other Revenue Total Revenue 2,114,542 1,741,836 1,401,040 2,623,918 2,450,302 1,540,419 - - 31 - - 18,619 4,738,460 4,192,138 2,960,109 Expenditures: Basin Wide Initiatives 243,875 248,039 171,495 Floodline/Natural Hazard Policy & Mapping 159,567 266,153 235,373 Natural Heritage Mapping 91,366 110,648 104,195 Drinking Water Source Protection Planning 2,587,809 1,989,400 1,344,850 Watershed Health Monitoring 1,198,548 965,812 524,147 ' Watershed Planning 457,295 612,086 580,049 Total Gross Expenditures 4,738,460 4,192,138 2,960,109 Transfer (To) /From Reserves - - - -~ Total Net Expenditures 4,738,460 4,192,138 2,960,109 Lake Simcoe Region Conservation Authority 2008 Approved Budget Protection & Restoration Protection 8~ Restoration Revenue: General Levy Special Capital Levy & Municipal Partners Provincial & Federal Funding Revenue Generated by Authority: Watershed Stewardship LSWQIP Conservation Areas Planning & Regulations Other Revenue Total Revenue Expenditures: Conservation Lands Land Securement & Property Management* Environmental Planning & Regulations Erosion & Flood Control Structures Flood Forecasting/Flood Warning Lake Simcoe Water Quality Improvement Program (LSWQIP) Watershed Stewardship and Forestry Program Total Gross Expenditures Transfer (To) /From Reserves Total Net Expenditures Approved Reclassified Budget Budget Actual 2008 2007 2007 1,005,543 1,035,876 1,035,876 1,437,578 1,663,175 1,162,395 281,214 375,689 105,076 288,481 175,999 206,181 0 745,461 0 83,253 87,456 79,683 1,027,187 833,100 824,391 70,843 101,230 698,097 4,194,099 5,017,986 4,111,699 220, 491 154, 888 153,641 375, 201 418,441 583, 896 1,682,516 1,547,067 1,459,712 433,168 537,461 313,643 114, 904 112, 915 104,487 961,652 1,973,882 976,142 430,871 273,332 302,903 4,218,803 5,017,986 3,894,424 24, 704 0 (122, 387) 4,194,099 5,017,986 4,016,811 In the interest of improved alignment within the respective areas of program focus, staffing and other costs related to Property Management and Land Securement have been reclassified in the 2008 budget from Program Support to Protection and Restoration. There is no change in the total underlying financial information however the disclosure of some line items in this report differ as noted above from reports issued related to the 2007 budget year. Education & Outreach Education 8~ Outreach Revenue: General Levy Special Capital Levy & Municipal Partners Provincial & Federal Funding Revenue Generated by Authority: Donations Fee for Service Interpretive Fees Other Revenue ' Total Revenue Expenditures: Community Relations and Outreach Conservation Education Total Gross Expenditures ' Transfer (To) /From Reserves Total Net Expenditures 2008 Approved Budget Approved Reclassified Budget Budget Actual 2008 2007 2007 94,472 131, 866 131, 866 55,304 171,712 173,255 - - 4,006 98,200 22,000 32,000 355,921 353,100 332,394 171,000 203,175 181,251 16,000 37,208 25,792 790,897 919,061 880,564 158,105 305,578 289,500 641,121 613,483 581,426 799,226 919,061 870,925 8,329 - - 790,897 919,061 870,925 Lake Simcoe Region Conservation Authority Lake Simcoe Region Conservation Authority 2008 Approved Budget Program Support Approvea rteciassiriea Budget Budget Actual 2008 2007 2007 Program Support Revenue: General Levy 1,214,480 1,019,937 1,019,937 Special Capital Levy 228,404 71,293 89,699 Provincial & Federal Funding 3,800 190,000 194,033 L Revenue Generated by Authority 92,065 75,850 59,313 Other Revenue 94,222 51,674 248,969 (~ Donation -Forgivable Loan 73,171 - 131,173 Total Revenue 1,706,142 1,408,754 1,743,124 r I i Expenditures: LSEMS Coordination 132,244 169,144 209,029 Corporate Communications 438,476 333,395 287,094 Finance & Administration 642,958 595,187 645,619 '- Interest Expense -Forgivable Loan 73,979 - 131,965 _ Geographic Information Systems and Information Technology 645,169 476,585 543,431 Human Resources 211,633 198,773 218,877 Office of the Chief Administrative Officer 209,801 165,023 147,751 " In the interest of improved Vehicle and Equipment Pool 129,661 92,089 103,101 alignment within the respective areas of program focus, staffing and Head Office Operations" 122,125 138,983 191,014 other costs related to Property L Rental Properties 11,328 - 11,106 Management and Land Securement Total Gross Expenditures 2,617,374 2,169,179 2,488,987 have been reclassified in the 2008 budget from Program Support to j Transfer (To) /From Reserves 34,090 - (99,754) Protection and Restoration. There ~ is no change in the total underlying L Less: Internal Fee For Service 877,142 760,425 741,090 financial information however the Net Expenditures 1,706,142 1,408,754 1,847,651 _ disclosure of some line items in this j report differ as noted above from , ~ reports issued related to the ?_007 Net Revenue (Expenditures) - - (104,527) budget year. _ _ ~_ ~~ a 32 Overview of Approved 2008 Municipal General & Special Capital Levy 2008 CVA 2008 % 2008 2007 2008 2007 2008 2007 Within Within % General General Special Special Total Total Municipalities Watershed Watershed Apportionment Levy Levy Capital Capital Levy Levy Region of Durham Brock TP 1,048,637,536 92 2.14% Scugog TP 277,956,331 11 0.57% Uxbridge TP 2,106,850,989 80 4.29% 3,433,444,856 7.00% 159,683 167,776 538,098 538,098 697,781 705,874 Region of York Aurora 6,936,246,989 96 14.14% East Gwillimbury 2,968,420,688 100 6.05% Georgina 4,344,472,881 100 8.85% King TP 1,936,707,306 55 3.95% Newmarket 10,144,690,493 100 20.68% Richmond Hill 266,046,556 1 0.54% Whitchurch-Stouffville 2,609,246,975 57 5.32% 29,205,831,888 59.53% 1,387,540 1,309,000 1,352,866 1,300,551 2,740,406 2,609,551 Ci of Barrie 10,154,612,169 72 20.70% 474,398 435,139 396,061 386,478 870,459 821,617 Kawartha Lakes 237,139,296 3 0.48% 11,079 10,484 21,159 20,963 32,238 31,447 10,391,751,465 Municipality of Bradford West Gwillimbury 1,866,824,684 72 3.80% 87,213 82,174 156,554 142,315 243,767 224,489 Innisfil 2,693,188,362 72 5.49% 125,819 118,920 102,432 75,483 228,251 194,403 NewTecumseth 234,407,746 7 0.48% 10,951 10,134 4,502 4,388 15,453 14,522 Oro Medonte 614,115,632 22 1.25% 28,690 26,902 74,304 75,153 102,994 102,055 Ramara 623,367,105 42 1.27% 29,122 27,150 12,625 12,314 41,747 39,464 6,031,903,529 49,062,931,738 100.00% 2,314,495 2,187,679 2,658,601 2,555,743 4,973,096 4,743,422 2008 Approved Budget .a, , `:~, - ~ 33 Lake Simcoe Region Conservation Authority Schedule of A roved Reserve Transfers ~-.~.b~N~~ ~ pp Major Capital Assets Reserve: Administration building major maintenance Beaver River wetlands Computer and Network system Conservation Area Maintenance and Development Education Center -Capital Flood Control Network and Structures Green Space Acquisition Pangman-Fencing Rental Property Signage Vehicles and Equipment Total Capital Assets Reserve System Priorities and Programs Reserve: Nutrient Management Program Legal Human Resources -Severance Total System Priorities & Programs Reserve Business Unit Reserve: Communication Education Center Environmental Services Finance and Administration Fundraising Land Management Nature Center Technical Services Total Business Unit Reserve General Operating Reserve: Operating Total Reserve Balance Opening Balance 2008 Approved Projected Balance Board Approved as at Appropriations as at Minimum January 1, 2008 from / (to) Reserve December 31, 2008 Target 25,445 25,445 25,000 25,881 25,881 50,000 50,000 25,000 50,000 32,425 17,575 33, 381 33, 381 24,947 24,947 15,000 60,490 60,490 23,089 (7,721) 30,810 (22,902) 22,902 8,168 8,168 105,776 38,864 66,912 50,000 407,177 40,666 366,511 60,480 60,480 64,496 64,496 40,000 30,247 30,247 155,223 0 155,223 8, 329 8, 329 0 0 0 13,114 13,114 30,636 13,472 17,164 1,938 1,938 8,411 4,656 3,755 0 0 44,310 44,310 27,500 106,738 26,457 80,281 200,060 0 200,060 200,000 869,198 67,123 802,075 PI v iii}Y°M: ~ ,'..~ 111}" i~a°~ ~' ~.'~'4: 34 ' ~, ~ i TOWNSHIP OF TINY April 16, 2008 Re• 400`" Anniversary -Arrival of Samuel de Champlain Mayor and Members of Council: At its April 14, 2008 Regular Meeting of Council, the Council of the Corporation of the Township of Tiny passed the following resolution: WHEREAS the 400th Anniversary of the arrival of Samuel de Champlain -French explorer, founder and Father of Canada - to Huronia in Ontario on August 1, 1615, is fast approaching; AND WHEREAS on March 27, 2008, Garfield Dunlop, MPP of Simcoe North presented a resolution (Schedule A, attached) at the Ontario Legislature asking for the support of all levels of government in order to commemorate this event; AND WHEREAS this resolution presentation was supported by a wide range of representatives of both the Town of Penetanguishene and the Township of Tiny during a press conference held at Queen's Park the same day; NOW THEREFORE BE IT RESOLVED THAT the Township of Tiny supports the above mentioned resolution; AND FURTHER THAT this motion be distributed, through AMO, to all Ontario municipalities and all local associations and agencies for support and that a copy be sent to the Province of Ontario and the Federal Government. Please forward your letters of support to the Federal Government, and the Province of Ontario and its Ministry of Tourism, Ministry of Culture, Ministry of Aboriginal Affairs and Ministry of Francophone Affairs. Contact Information: Doug Luker, Chief Administrative Officer/Clerk Township of Tiny 130 Balm Beach Road West Perkinsfield, Ontario LOL 2J0 dlukerC~tiny.ca Phone - (705) 526-4204 Fax - (705) 526-2372 t _ r SCHEDULE Q {Garfield Dunlop, MPP, Simcoe Northl That, in the opinion of the house, the provincial government must: Recognize that the year 2015 will mark the 400th anniversary of the coming of the French explorer, founder and Father of Canada, Samuel de Champlain to Ontario; Recognize that the site of Champlain's arrival an August 1, 1615 at the Huron village of Toanche in what is today the Township of Tiny, near the Town of Penetanguishene, was marked by a cross and that site still exists to this day; Recognize that Samuel de Champlain made numerous recorded visits to other aboriginal communities throughout the region, including what is now the City of Orillia and is marked by an historic monument; Recognize that the coming of Champlain to what it now Ontario, represents forging of a rich historical and cultural heritage that belongs to all Ontarians; Recognize that the Government of Quebec, in conjunction with the Government of Canada, following earlier and similar celebrations in the Maritime Provinces, is commemorating Champlain"s arrival in that province this year {2008) and has designated substantial sums of money toward ayear-long observance of the event. The investment is resulting in a very positive impact on the tourism industry and cultural interest in Quebec; Recognize that the Ministry of Tourism, Ministry of Culture, Ministry of Aboriginal Affairs and Ministry of Francophone Affairs in conjunction with the Government of Canada, should undertake immediate plans to celebrate the fast approaching 400th Anniversary on August 1, 2015, of the coming of Champlain to Ontario on a scale befitting the historical and cultural significance of this anniversary to all sectors of Ontario society; Recognize that the Government of Ontario should undertake to contact the Government of Quebec to begin a close collaboration with respect to the observance of this event in that province, which properly commemorates Canada's historic multicultural, multilingual roots; and bicultural roots; Recognize that the Government of Ontario and its Ministry of Tourism, Ministry of Culture, Ministry of Aboriginal Affairs and Ministry of Francophone Affairs should consult widely with the various relevant historical and cultural associations that strive to keep the heritage of Samuel de Champlain alive in Ontario; Recognize that the Government of Ontario should consider the site of Champlain's arrival near the Town of Penetanguishene as a prominent landmark and preserve it for all future generations of Ontarians and its visitors; Recognize that the Government of Ontario in conjunction with the Government of Canada should declare the month of August as Samuel de Champlain month because of the numerous events that Champlain took part in during August of 1615; Recognize that the Government of Ontario should establish a Samuel de Champlain Day on August 1 on each year. bfSCL4fMER T7rs rrrzterlal is provided under contract as a paid service by ifre originating organization and does not neeessarify reflect the view or positions of ttrr• Assxration of Municipa/ides of Ontario jAMO). its subsidiary companies, o~eers, directors or agents. ib From: Judy Sutherland Sent: Thursday, May 15, 2008 6:01 PM To: Hughes, Harry Cc: 'Tom Kurtz'; thornton.johnta;sympatico,ca Subject: Request to OM council Harry, could you please read the following proposal that I will send to council. Feel free to make any comments. Mr~y 15. 2008 Mayor Harry Hughes & Council of Township of Oro-Medonte, Re: 4`" Line Park After consultation with Harry Hughes and Shawn Binns, we propose: t . To not change the ~ohuaru Trail as planned by the Township but to leave it as is at this time, saving any costs incurred to reroute the trail 2. Expand the size of the temporary rink that was so successful last year but keeping it in the same general area and add lighting and a water source In, order to allow HVPOA to raise funds for the 4"' Line Park, we are asking that Council approve the plan for a future permanent multi purpose pad, location to be determined after consultation with the community and d-M staff.. We are not asking Council for a commitment for additional funding. Based on the response we had with the temporary nnk last winter, we are confident that we will receive a lot of support. Smeerely, Judy Sutherland President, HVPOA ~`'~C~~-~~~~ ~y v ;,,.sue, C~ 5~ . ~ G'~~ ~' ~-~~~ ~b `~~ur ~~mpl~te ~le~~ni~ mi~h. fin~r~ci~l ~trat~~~ b~~ir~~ a~u~t~ Melanie Smith joined ScotiaMcLeod in 2005, after almost 10 years of engineering and management experience at a large international manufacturing company. She has an Electrical Engineering Degree from the University of Toronto and an Executive MBA from Queens University. She has completed the Canadian Securities Course, Conducts and Practices Handbook course, and Canadian Insurance Course through the Canadian Securities Institute. Melanie is both a licensed Investment Advisor and Life Underwriter. She is also a Certified Financial Planner. Disciplined Process Melanie's disciplined six-step process will assess your whole financial picture, including your investments, banking needs, borrowing requirements, and protection planning. Melanie takes time to get to know you and your current financial situation before making any specific recommendations. When reviewing the different options, Melanie will spend time explaining them in detail so that you are comfortable selecting the solution that is right for you. Once the Financial plan is implemented, Melanie will monitor and refine the strategy as required. Melanie's ongoing reviews provide an opportunity to discuss changes in your life and how they might impact your plan. This disciplined process allows you to spend less time worrying about investments and more time doing the things you enjoy. Team of Experts Melanie Smith, MBA, CFP Wealth Advisor 705.725.4737 m elanie_smith@scotiamcleod.com www.melaniesmith.ca As your ScotiaMcLeod advisor, Melanie works with a team of professionals to create custom solutions built for you. The world of banking, borrowing, investing, taxation, estate planning and insurance is far too complex for one person to know everything. To address this issue, Melanie works with specialists from each discipline to create a custom solution for you. Melanie also networks with professionals in the community, so that she can refer you to accountants, lawyers, and other professionals as required. Personal Values The corporate values of ScotiaMcLeod are integrity, respect, commitment, insight and spirit. Melanie demonstrates these values in every way. To create a strong working relationship together, Melanie is looking for clients who share these values. '"Trademark used under authorization and control of The Bank of Nova Scotia. Scotia McLeod is a division of Scotia Capital Inc., Member CIPF, 833 11835 07/04 2d0 University Ave, Suite 801 Toronto, ON M5H 3c6 TeL: {416} 971-9856 ~ Fax: (416} 971-6191 E-mail: amo a~amo.on.ca 0$/022 Brian Rosborough, Director of Policy {416} 971-9856 ext 318 May 15, 2008 Provincial Government's Solar Task Farce Seeks Input On May 14, 2008, the Government of Ontario Solar Task Farce launched aprovince-wide consultation with the public, municipalities and the renewable energy industry on two specific questions: • What are the barriers to the installation and use of residential solar hot water systems in Ontario and how can they be removed? • What actions could be taken by governments, the solar industry and others to expand residential solar hot water markets in the province? The provincial task force -announced as part of Go Green ( j), Ontario's climate change plan -has been asked to advise the government on how to meet its goal of achieving 100,000 new solar roofs in the province. The Task Force will continue to deliberate through the summer and will submit its final report to the Minister of Energy by October 31, 2008. Mast Ontario households spend about 20 per cent of their overall energy budget on water heating -and could reduce these operating costs by supplementing with a solar thermal system. Each year a solar hot water system can save: • $325 for a typical family of four with an electric water heater • $200 for a typical family of four with a gas water heater Action: Municipalities are encouraged to provide input. Submissions are due by June 27, 2008. They should be a maximum of five pages in length and must include a name and contact e-mail or street address. Please note, submissions will not be returned. Submissions can be e-mailed to ~° or mailed to Solar Task Force, c/o Conservation and Distributed Energy Branch, Ontario Ministry of Energy, 880 Bay Street, 6th Floor, Toronto, Ontario, M7A 2C1. This information is available in the Policy Issues section of the AMO website at 1-1 ~. CAVILLER & COMPANY ~~P MEMO TO: Council, Township of Oro-Medonte FROM: Sue Bragg RE: 2007 Audited Financial Report Here are the highlights from the 2007 financials: ~. DATE: May 21, 2008 ~ Net expenditures (or deficit) of $2 million for the year compared to budget of $3.7 million (note that this is the combined total for current fund, capital fund and reserves). Current fund ending balance was a deficit of $49,000 that will be included and funded through the 2008 budget. Cash and temporary investments of $5.3 million (decrease of $685,000 over last year due to $2 million deficit off set by new long term debt of $1.5 million). ~ Taxes receivable $2.6 million (increase of $505,000 over last year) represents about 9% of the total levy for the year, which is average compared to other municipalities (at 6 to 14%). ~~ Trade and other receivables decreased $307,000 during the year because last year's receivables included OSTAR funding. o Accounts payable and accrued liabilities remained consistent with the prior year. u Other current liabilities include deposits from: developers, occupancy permits, lot grading and building security deposits and remained consistent with the prior year. ~ Deferred revenue represents obligatory reserve funds dictated by the Development Charges Act (DCA) and federal gas tax monies. Total at the end of 2007 was $825,000, of which $636,000 relates to DCs and the balance is gas tax. A total of $515,000 in restricted funds were received during the year and $548,000 was spent during the year, including: $56,000 for fire equipment, $349,000 on road construction and $66,000 for parks and recreation projects. ~ Reserves total $5.9 million, consisting of: $2.1 million for purchase of specific assets, $1.3 million for working funds, $2.1 million for waterworks and $112,000 for contingencies. Capital fund activity included: new pumper truck and two new tankers for fire, tandem truck for public works and $4.3 million for road construction. Overall capital expenditures were $5.8 million compared to a budget of $7.5 million (Sweet Water park recreation center budgeted at $500,000 but only $10,000 spent for design in 2007). We would like to highlight the fact that Paul Gravelle and his staff were extremely co-operative and helpful during both our interim and year end visits. We would also like to thank you for the opportunity to serve as auditors for Oro-Medonte. We look forward to many years of association with you. ~~ ` ~~~"_~~, ~~ 115 Hurontario St. 3rd Floor, I'.O. Box 130 ~ / , ~~t1O,,~~~~~~~ ~~,.__^ Collingwood,ON March 12, 2008 Caviller & Company ~~P ~~e~ .~ -CHARTERED ACCOUNTANTS - Telephone (705) 445-2020 Fax (705)444-5$33 Email sbragg@gaviller.on.ca Township of Oro-Medonte Administration Centre 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Attention: Board of Directors Dear Mr. Gravelle: ease Mark Your Reply For The Attention Of S.E. Bragg, B.B.A., CA 1 - ~~ APB i a zoos ORO-NiEDC7P~TE TOlN~~~1---°-- The purpose of this letter is to outline the terms of our engagement to audit the financial statements of Township of Oro-Medonte for the year ending December 31. Objective, scope and limitations Our statutory function as auditors of Township of Oro-Medonte is to report to the by expressing an opinion on Township of Oro-Medonte annual financial statements. We will conduct our audit in accordance with Canadian generally accepted auditing standards and will issue an audit report. An auditor conducting an audit in accordance with Canadian generally accepted auditing standards obtains reasonable assurance that the financial statements taken as a whole are free of material misstatement, whether caused by fraud or error. It is important to recognize that an auditor cannot obtain absolute assurance that material misstatements in the financial statements will be detected because o£ (a) factors such as use of judgment, and the use of testing of the data underlying the financial statements; (b) inherent limitations of internal control; and (c) the fact that much of the audit evidence available to the auditor is persuasive rather than conclusive in nature. Furthermore, because of the nature of fraud, including attempts at concealment through collusion and forgery, an audit designed and executed in accordance with Canadian generally accepted auditing standards may not detect a material fraud. Further, while effective internal control reduces the likelihood that misstatements will occur and remain undetected, it does not eliminate that possibility. For these reasons, we cannot guarantee that fraud, error and illegal acts, if present, will be detected when conducting an audit in accordance with Canadian generally accepted auditing standards. Our responsibilities We will perform the audit in accordance with Canadian generally accepted auditing standards. These standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements present fairly, in all material respects, the financial position, results of operations and cash flows in accordance with Canadian generally accepted accounting principles. Accordingly, we will plan and perform our audit to provide reasonable, but not absolute, assurance of detecting fraud and errors that have a material effect on the financial statements taken as a whole, including illegal acts whose consequences have a material effect on the financial statements. Owen Sound - Collingwood Walkerton Meaford 1 ~~-~` .~ ~ One of the underlying principles of the profession is a duty of confidentiality with respect to client affairs. Accordingly, except for information that is in or enters the public domain, we will not provide any third party with confidential information concerning the affairs of Township of Oro-Medonte without Township of Oro- Medonte's prior consent, unless required to do so by legal authority, or the rules of professional conduct/code of ethics of Ontario. We will communicate in writing to the other the relationships between us and Township of Oro-Medonte (including related entities) that, in our professional judgment, may reasonably be thought to bear on our independence. Further, we will confirm our independence with respect to Township of Oro-Medonte. The objective of our audit is to obtain reasonable assurance that the financial statements are free of material misstatement. However, if we identify any of the following matters, they will be communicated to the appropriate levels of management. (a) misstatements, resulting from error, other than trivial errors; (b) fraud or any information obtained that indicates that a fraud may exist; (c) any evidence obtained that indicates that an illegal or possibly illegal act, other than one considered inconsequential, has occurred; (d) significant weaknesses in the design or implementation of internal control to prevent and detect fraud or error; and (e) related party transactions identified by us that are not in the normal course of operations and that involve significant judgments made by management concerning measurement or disclosure. The matters communicated will be those that we identify during the course of our audit. Audits do not usually identify all matters that may be of interest to management in discharging its responsibilities. The type and significance of the matter to be communicated will determine the level of management to which the communication is directed. We will consider Township of Oro-Medonte's internal control to identify types of potential misstatements, consider factors that affect the risks of material misstatement, and design the nature, timing and extent of further audit procedures. This consideration will not be sufficient to enable us to render an opinion on the effectiveness of internal control over financial reporting. Management's responsibilities Management is responsible for: Financial statements (a) the preparation and fair presentation of Township of Oro-Medonte's financial statements in accordance with Canadian generally accepted accounting principles; Completeness of information (b) providing us with and making available complete financial records and related data, and copies of all minutes of meetings of the ; (c) providing us with information relating to any known or probable instances of non-compliance with legislative or regulatory requirements, including financial reporting requirements; 2. (d) providing us with information relating to any illegal or possibly illegal acts, and all facts related thereto; (e) providing us with information regarding all related parties and related party transactions; Fraud and error (f) the design and implementation of internal control to prevent and detect fraud and error; (g) an assessment of the risk that the financial statements may be materially misstated as a result of fraud; (h) providing us with information relating to fraud or suspected fraud affecting the entity involving: (i) management; (ii) employees who have significant roles in internal control; or (iii) others, where the fraud could have anon-trivial effect on the financial statements; (i) providing us with information relating to any allegations of fraud or suspected fraud affecting the entity's financial statements communicated by employees, former employees, analysts, regulators or others; (j) communicating its belief that the effects of any uncorrected financial statement misstatements aggregated during the audit are immaterial, both individually and in the aggregate, to the financial statements taken as a whole; Recognition, measurement and disclosure (k) providing us with its assessment of the reasonableness of significant assumptions underlying fair value measurements and disclosures in the financial statements; (I) providing us with any plans or intentions that may affect the carrying value or classification of assets or liabilities; (m) providing us with information relating to the measurement and disclosure of transactions with related parties; (n) providing us with an assessment of all areas of measurement uncertainty known to management that are required to be disclosed in accordance with Measurement Uncertainty, CICA Handbook -Accounting Section 1508; (o) providing us with information relating to claims and possible claims, whether or not they have been discussed with Township of Oro-Medonte's legal counsel; (p) providing us with information relating to other liabilities and contingent gains or losses, including those associated with guarantees, whether written or oral, under which Township of Oro-Medonte is contingently liable; (q) providing us with information on whether Township of Oro-Medonte has satisfactory title to assets, liens or encumbrances on assets exist, or assets are pledged as collateral; (r) providing us with information relating to compliance with aspects of contractual agreements that may affect the financial statements; (s) providing us with information concerning subsequent events; and 3. ~~% Written confirmation of significant representations (t) providing us with written confirmation of significant representations provided to us during the engagement on matters that are: (i) directly related to items that are material, either individually or in the aggregate, to the financial statements; (ii) not directly related to items that are material to the financial statements but are significant, either individually or in the aggregate, to the engagement; and (iii) relevant to your judgments or estimates that are material, either individually or in the aggregate, to the financial statements. Use and Distribution of our Report If reproduction or publication of our report is planned in an annual report or other document, including electronic filings or posting of the report on a website, a copy of the entire document should be submitted to us in sufficient time for our review before the publication or posting process begins. Other Terms of Engagement In addition to the audit services referred to above, we will, as allowed by the Rules of Professional Conduct, prepare your federal and provincial income tax returns as required. Management will provide the information necessary to complete these returns and will file them with the appropriate authorities on a timely basis. We will also be pleased to provide additional services upon request, in areas such as income tax planning, GST/HST and PST advice, business financing, management consulting, and valuations. Your other hereby agrees to indemnify, defend (by counsel retained and instructed by us) and hold harmless our firm and its partners, agents or employees, from and against any and all losses, costs (including solicitors' fees), damages, expenses, claims, demands or liabilities arising out of or in consequence o£ The breach by your other, or its, agents or employees, of any of the covenants made by your other herein, including, without restricting the generality of the foregoing, the misuse of, or the unauthorized dissemination of, our engagement report or the financial statements in reference to which the engagement report is issued, or any other work product made available to you by our firm; and The services performed by us pursuant to this engagement, unless, and to the extent that, such losses, costs, damages and expenses are found by a court of competent jurisdiction to have been due to the negligence of our firm. In the event that the matter is settled out of court, we will mutually agree on the extent of the indemnification to be provided by your other. We will use all reasonable efforts to complete the engagement as described in this letter within the agreed upon time frames. However, we shall not be liable for failures or delays in performance that arise from causes beyond our control, including the untimely performance by your other of its obligations. All working papers and files, other materials, reports and work created, developed or performed by the auditor during the course of the engagement are the property of the auditor. 4 ~- `~ Fees at Regular Billing Rates Our professional fees will be based on our regular billing rates plus direct out-of-pocket expenses and applicable GST, and are due when rendered. Fees for any additional services will be established separately. If with respect to this audit engagement or related services, we are required by government regulation, subpoena, CBA, or other legal process to produce our working papers, or to respond to information requests, we will bill the time incurred based on our regular rates plus direct out-of-pocket expenses and applicable GST. The above terms of our engagement will be effective from year to year unless amended or terminated in writing. If you have any questions about the contents of this letter, please raise them with us. If the services outlined are in accordance with your requirements and if the above terms are acceptable to you, please sign the copy of this letter in the space provided and return it to us. We appreciate the opportunity of continuing to be of service to your other. Yours very truly, CAVILLER & COMPANY LLp Per: ~ ~~ / SEB/bc ACKNOWLEDGED: ~~ Township of Oro-Medonte {~i4t11, G-Rk ~~L.~-Er ~kE ASuR ti Name and Title ~~~~~ 31 ~ Zoog Date 5. 1C?WNSNIP C71C dRt~-tYIEDC?NTE - REPfJRT` ~p= ~, ~ Report No. TR 2008-11 To: Committee of the Whole Prepared By: Janice MacDonald Meeting Date: 2008 21 M Subject: Motion # , ay unts f A t cco o Statemen Roll #: April 2008 R.M.S. File #: RECOMENDATION{S}: Requires Action For Information OnIy~X It is recommended that: 1. That Report No. TR 2008-11 is received. 2. The accounts for the month of April 2008 totalling $1,056,557.21 are received. BACKGROUND: Following is the statement of accounts for the month of April. Batch Mo. Date Amount Cheque Registers: AC00483 __ April 02, 2008 326,710.31 AO00376 April 02, 2008 708.00 AC00484 April 09, 2008 115,711.17 AC00485 April 16, 2008 72,815.26 AC00486 April 23, 2008 107,723.37 AQ00377 April 25, 2008 6076.08 AC00487 April 30, 2008 226,866.50 PaYro11: PR00290 PR00292 April 12, 2008 April 26, 2008 98,512.73 96,833.38 TREASURY Report No. 2008-11 $856,610.69 $195,346.11 May 8, 2008 Page 1 of 2 Credit Card Resisters: AE0098 April 21, 2008 240.49 ~-~ , AE0099 April 21, 2008 538.14 - it 1 AE0100 April 21, 2008 445.15 AE0101 April 21, 2008 189.00 AE0102 April 21, 2008 50.18 AE0103 April 21, 2008 119.51 AE0104 April 21, 2008 1,674.75 AE0105 April 21, 2008 1343.19 4,600.41 Total $1,456.557.21 ATTACHMENTS: Cheque registers. CUNC~USION: That the accounts for the month of April are received. Respectfully submitted: `~ , Ja`~aice acDonald Senio~'Revenue Clerk C.A.U. Comments: C.A.O, Approval: TREASURY Report No. 2008-11 Date: fFC May 8, 2008 Page 2 of 2 `~~~ ~k~';'~ TQWNSNIP OF (JRC)-MEDQNTE - ~` REPt~RT ~, ~`, x~ Report No. gp 2008_032 To: Committee of Whole Prepared By: Steven Farquharson, Junior Planner Meeting Date: Subject: Zoning By-law Motion # 21 200$ Ma Amendment 2007-ZBA-10 , y (Helen Perry} Roll #: Pt. of Lot 17, Can 11. (Ora} R.M.S. File #: D14 37472 4346-010-004-23300 556 Line 11 North RECOMMENDATIONS}: Requires Action X Far Information Only It is recommended: 1. THAT Report BP 2008-032 be received and adopted; and 2. THAT Zoning By-law Amendment Application 2007-ZBA-10 for Helen Perry, Part of Lot 17, Concession 11, Township of Ora-Medonte, (Former Township of Oro} to amend Zoning By-law 97-95 (as amended} from Agricultural/Rural (A/RU} Zone to Rural Industrial (IR) Zone on Schedule A11 be approved. 3. That the Clerk bring forward the appropriate By-law for Council's consideration. BACKGROUND: The purpose of this report is to consider a proposed Zoning By-law Amendment submitted by Helen Perry. This rezoning application has been submitted to fulfill a condition of approval for Consent Application 2007-B-21, which was granted by the Committee of Adjustment on August 16, 2007. A statutory Public Meeting was held on April 23, 2008 to receive comments from members of the public and relevant agencies. The application was circulated to internal Township Departments and outside agencies, and no concerns were raised. ANALYSIS: The Committee of Adjustment approved consent (Application 2007-B-21) of the subject lands of the application to the adjoining Rural Industrial (IR) zoned property located at BUDDING AND PLANNING SERVICES Meeting Date May 21, 2008 Report No. BP 2008-032 Page 1 of 5 544 Line 11 North. The abutting lands (544 Line 11 North) is the existing location of Shelswell Excavating. Shelswell Excavating requires additional land to expand their operations and allow for the storage of equipment accessory to the existing operations. This application (2007-ZBA-10) would bring the zoning of the subject lands inline with the existing Rural Industrial (IR) Zone presently in place on the lands at 544 Line 11 North (Shelswell Excavating Lands). FINANCIAL: Not applicable. POLICIESlLEGISLATION: Township of Oro-Medonte Official Plan: The lands subject to the rezoning are designated "Agricultural" by the Official Plan. Permitted uses in the Agricultural Designation include agricultural operations, farm- related commercial uses, single detached dwellings, and all existing industrial uses. Zoning By-law 9?-95: The Zoning By-law Amendment Application 2007-ZBA-10 will rezone the subject lands being added to the existing industrial use at 544 Line 11 North, from the AgriculturallRural (A1RU) Zone to the Rural Industrial (IR) Zone. This will provide reflect the Rural Industrial Zane for the whole property. The parcel to be conveyed has an approximate depth of 149 metres and a width of 60 metres, with an area of 0.88 hectares. The lot to be enhanced, 544 Line 11 North, would therefore increase in area from 0.40 hectares to 1.28 hectares. The lot frontage of bath the retained and severed lands will not be affected by the lot addition. The minimum frontage required for lots in the IR Zone is 40 metres, and the minimum lot area is 0.4 hectares. CONSULTATIONS: No concerns were given by internal departments in relation to the proposed rezoning of the property. The County of Simcoe was circulated Consent Application 2006-8-18, and had no concerns with the lot addition. No public comments were received at the Public Meeting held on April 23, 2008. ATTACHMENTS: Schedule 1: Location Map Schedule 2: Rezoning Proposal BUILDING AND PLANNING SERVICES Meeting Date May 21, 2008 Report No. BP 2008-032 Page 2 of 5 C()NCLUSIQN: 1 ,, The Committee of Adjustment granted Consent Application 20{}6-8-24, subject to a ` condition verifying that, the applicant must apply for and obtain a rezoning for the conveyed lands to maintain the consistency of the zoning fabric in the area. The proposed Zoning By-law Amendment conforms to the general intent of the ©fficial Plan. 4n this basis, it is recommended that Zoning By-law Amendment Application 2007-ZBA-10 be approved and adopted by Council. Respectfully submitted: ~~ , eve Farquharson Junior Planner Reviewed by: ~~ ~~ t~ Bruce Noppe, MCIP, RPP Director of Development Services Department Head Comments: Department Head Approval: C.A.O. Comments: C.A.4. Approval: Date: Date: BUILDING AND PLANNING SERVICES Meeting Date May 21, 2008 Report No. BP 2008-032 Page 3 of 5 SCHEDULE 1: LOCATIC?N MAP ~.~r 2007-ZBA-10 (Perry} i T i ~. ~ / / ~. ! l~ I ~~~~~ r !, I r.. ~ ~ SUBJECT LANDS ~ j 556 LINE 11 NC}RTH ~- w z . R j j ` -lam' ~ ~~ ~ ~ i G ` / ,,fit /' , / f i": BUILDING AND PLANNING SERVICES Meeting Date May 21, 2008 Report No. BP 2008-032 Page 4 of 5 SCHEDULE 2: REZQNING PR4PQSAL 20Q7-ZBA-10 {Perry) ~v~~. F ~f l~ 556~INE11N 60 m ~~ 150 m ,~ 544 LINE 11 N Land to be conveyed from 556 to 544 Line 11 N and rezoned from A1RU to IR to permit expansion of Rural Industrial land use {5helswell Excavating) 0.884 hectares {2.18 acres} w BUILDING AND PLANNING SERVICES Meeting Date May 21, 2008 Report No. BP 2008-032 Page 5 of 5 - TUWNSNIP 4F C7RC?-NfEDIatVTE ~~ ~ ~~ REPt~RT ~~ ~ Report No. FD-2008-05 To: Committee of the Whole Prepared By: S. Cowden, Director Meeting Date: May 21 2008 Subject: Motion # Report on Activities Rail #: , March, 2008 R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only }( It is recommended that: 1. This report be received for information BACKGROUND: The analysis below and attachments comprise the report on our activities for the month of March, 2008. ANALYSIS: The Department continued to respond to a heightened number of incidents in March, although the rate of increase over 2007 responses has lessened. This month, we responded to 49 caNs, up from 41 last year, a 19°o increase. Our responses to medical emergencies have experienced the highest increase at 46 calls since January 1st. These numbers more closely reflect numbers from 2005 and are due in part, we believe, to the new agreement with County Paramedics. These responses have increased our wori<load, but we believe that this is a vital service and serves the community very wail. We are added to medical responses only when there is a significant threat to life, ie: Cardiac Arrest, difficulty breathing, etc. We will continue to monitor these calls. Our Airboat performed one rescue this month, rescuing a snowmabiler with a heart condition from the slush off Carthew Bay. F(RE AND EMERGENCY SERVICES DEPARTMENT May 21 2008 Report No. FD 2008-05 Pans 1 nt We held a training session far all staff this month conducted by Trans Canada Pipelines. Nearly 40 staff attended and learned about emergencies with pipelines that is very relevant to this community as we have a major line and Pumping Station running underground through the heart of the Township. We began 'fit testing' for all our Fire fighters of the facepieces for our Self Contained Breathing Apparatus. This is an important program we're completing for the first time in C}ro-Medonte. Using a sensitive testing machine rented from Levitt Safety that can measure the quality of the seal on the wearer's face, we tested the staff at Stations 5 and 6. This process wiN help ensure that every member is wearing the right size facepieee, minimizing their exposure to toxic chemicals and gases in smoke. The rest of our personnel will be tested in early April. During this process, we also tested each fire fighter with medical type `N95' masks to ensure their airway's are protected when attending medical emergencies. This March, the local media was full of warnings of flooding and related emergencies because of the large amount of snow an the ground. Warming weather had us concerned that a quick thaw might overwhelm our rivers and streams and cause flooding to homes and roads. The Community Emergency Management Committee met an March 19th to discuss these possibilities and ensure that should an emergency occur, we had made same preparations ahead of the emergency occurring. Station 4 received a new inventory of fire fighting hose far their Pumper and Tanker this month. They also received a new nozzle far 65mm hose. i FINANCIAL.: Wane POL.ICiES/L.EGISL.ATIQN: none C©NSUL.TATIONS: CAO Community Emergency Management Committee Devitt Safety [Fit Testing] Nattawasaga Valley Conservation Authority Lake Simcae Regional Conservation Authority FIRE AND EMERGENCY SERVICES DEPARTMENT May 21 20Q$ Report No. FD ZOQ$-05 Page 2 of 3 {~ ATTACHMENTS: i 1. Monthly Incidents, March 200$ 2. 200$ first quarter Incidents, 2008 3. Activity report, March 200$ 4. Incident Count by dire Station January-March 200$ CONCLUSION: Qur call volume Continues to be above fast year, which may have an impact an our budget it the trend continues. We continue our commitment to the safety of our volunteers by ensuring a proper sea! on their breathing apparatus. This wiN have benefits for both the fire fighters and the community and prevent injuries and illness. Re~ectfully,subt:rtitt~s~: '~ J, ;~'f ~__ Scott P. Cowden Director __ SMT Approval /Comments: C.A•O. Approval / Comments• ~t~ FIRE AND EMERGENCY SERVICES DEPARTMENT May 21 2008 Report No. FD 2008-05 Page 3 of 3 Monthly Incidents ©ra-Medante Fire Department .~ooe ~noT Year Month Calls YTD Assist Cafts YTD 2t)C}$ 3 ~9 t T t 47 ~ 1 ' 43 Response type carry cast Yr tit -Fire ~ 21 -Overheat 2 23 -Unauthorized Controlled burning t 31 -Alarm Equipment - tvtalfunction t t 32 -Alarm Equipment -Accidental 4 3 '~4 - Numan Perceived Emergency 1 5U -Power lines Down. Arcing 2 52 -Carbon Monoxide Alarm 3 t 62 -Vehicle Accident 2p ' 3 65 -Nome/Residential Accident t 68 -Water Ice Rescue t t 71 -Asphyxia. Respiratory Condition 6 2 73 -Epileptic, Diabetic Seizure t t SD - 4'uts. Abrasions 3 83 -Person Fainted, Nausea 3 89 -Other MedicallResuscitator GaII 2 2 96 -Call Cancelled un Route 1 2 97 ' Incident Nflt Faund 2 98 -Assistance Not Required 8y Other Aye - ,~ a ty .' ~ti ' z ,,,u 4 ,u ~`PA .:,El: t;1 of , -~ ~;- Quarterly Incidents Oro-Medon#e Fire Departmen# zags 2aaT Year Quarter Catty YTD Assist Catty YTD 2006 1 171 171 163 1~3 ?~3 Response ~Pe Catty Gast Yr 01 Fire 7 t4 21 Overheat 4 8 ~~ - UnautltorlZed Contr4lied 8urning 1 t 31 -Alarm Equipment Malfunction 6 3 32 -Alarm Equipment -Accidental 8 7 34 - Numan -Perceived Emergency 7 1 50 -Power Lines Dcwn, Arcing d 4 S2 - Cartxm Monoxide Alarm 8 t 2 61 - Vt~hicle ExfriCa6on 7 2 62 -Vehicle Accident 56 54 55 - HomelResidentia(Accident 1 ~8 -Water tce Rescue 3 1 69 -Other Rescue 1 71 -Asphyxia, Respiratory Condition 20 5 73 -Epileptic, Diabetic Seizure 2 3 78 - Neart Attack, GPR 5 3 AO -Cuts. Abrasions 7 81 -Fracture 2 83 Person Fainted, Nausea B d 89 -Other MedicaUPesuscitator Call 2 5 8t -Assistance to Other Fire Department 3 1 92 -Assistance to Police 1 93 -Assistance to Other Agencies 1 94 - Ottter Pubfie Service 1 96 -Call Cancelled on Route 8 8 97 -Incident Not Faund 2 4 98 Assistance I`JOt Required By Other Age i _. ~ x _ ~ vwt ~~-~f.-_r~ p.~ , ~,~ i ,. lt7Clt~Gt~t CQUlIt Period: 2448/01 Area Incidents Cancelled U1 8 ~~2 i 5 t t3 t t7 a~ ~ a5 tz us s Totals: 60 Period: 2448/02 Area Incidents Cancelled Oi t6 !~2 9 03 23 Q4 3 t~5 6 06 5 Totals: ~~ Period: 2448/03 Area incidents Cancelled t) i 14 02 td ~3 9 7d 5 ~5 5 08 t Totals: ~~ 2008 Totals: i 71 Grand Totals: 171 Total 8 t5 19 9 tz s so Total t6 9 23 3 6 5 62 Total td 14 9 6 5 1 ~9 t71 171 C1ro-Medonte Fire Qepartment /~ Y.~ ;w ATTACHMENTS Pt)R SUBJECT: PREPARED 8Y: Monthly Activity Report FD Report for March 2008 Lynn Burnes, F.D. Secretary Date Station Time Type Location Damage 2008/03!01 Horseshoe 12:09:18 Vehicle Accident HORSESHOE VALLEY ~ RD .Line 2 North 2008103/01 ~ Rugby ~~ 18:38:18 Vehicle Accident LINE 15 N. Bass Lake Side Road 2008103102 Moonstone 12:14:02 Cuts, Abrasions 24 MOUNT SAINT LOUIS RD 2008x03/02 Hawkestone 17:05:24 Cuts, Abrasions 263 EIGHT MILE POINT RD 2008/03102' Warminster 0:02:54 Vehicle Accident 09909 HIGHWAY 12 2008/03/03 Horseshoe 6:03:13 Other 40 HURONWOODS DR Medical/Resuscitator Cail 2008/03x'03 Shanty Bay 22:20:19 Vehicle Accident _ _._ 1 i HY S, Line 6 South 2008103/03 Hawkestone t 8:59:15 Asphyxia, Respiratory 721 WOODLAND DR _ _ __ Condition 2008/03x`05 Hawkestone 10:52:39 Vehicle Accident 11 HY S, Line 7 South 2008103/05 Shanty .Bay... .. 15:55:02 - Vehicle Accident -- .........445 LINE 4 S _ 2008x`03!"05 Hawkestone 9:43:43 Vehicle Accident i 1 HY S, Line 7 North 008103106: __ Warminster :15:56 _ _ _ __ Other ____ 10058 HIGHWAY 12 __ __ MedicallResuscitator Cali _ _ 2008!03/06 Hawkestone 1:35:23 Person Fainted, Nausea __ __. 943 LINE 10 S 20081"03107 Horseshoe ___ 8:53:40 __ Carbon Monoxide Alarm 3418 _ _ _ __._ PENETANGUISHENE RD _- 2008103/08. Horseshoe 12:40:47 Call Cancelled an Route ____ _ 400 WY S 2008/03/08 Horseshoe 14:16:21 __ Vehicle Accident _ 400 HY S, Highway 93 _ 2008/03/0$ Rugby 18:38:44 _ _ Unauthorized Controlled 1505 15116 SR E Burning 2008103108 Hawrkestane 15:33:48 Water Ice Rescue LINE 7 S, Lakeshore 2008x`03109 Shanty Bay 0:53:23 Overheat -Other 11 BLACK FOREST LN Appliances 2008x`03110 Rugby 9:27:41 Epileptic, Diabetic 00014 MONTGREENAN Seizure DR 2008/03x10 Hawkestone 9:32:05 Person Fainted, Nausea 81 FOREST PLAIN RD 2008;'03x'11 Hawkestone 2:38:53 Overheat -Chimney - 22 SPRINGHOME RD Masonry i ~,, - C` ~, `-` Date Station Time Type Location Damage 2008x03/14 Horseshoe 11:34:17 Alarm Equipment - 3303 LINE 3 N Accidental 2008103114 Shanty Bay 10:47:32 Alarm Equipment - 1871 RIDGE RD W Accidental 2008/03/17 Horseshoe 18:37:56 Carbon Monoxide Alarm 01264 OLD BARRIE 2008103118 Shanty Bay 17:57:58 Vehicie Accident 516 SR, Ridge Road 2008103118 Hawkestane 17:47:38 Vehicle Accident 11 HY N. Line i 1 North 2008103118 Hawkestone 17:52:11 Vehicle Accident Memorial Ave., Highway 11 2008103/18 Hawkestane 2:27:41 Vehicle Accident 03096 HIGHWAY 11 .. 2008/03/19 _ Hawkestone 12:22:23 Asphyxia, Respiratory 540 UNE 13 S Condition 2008/03/20 Hawkestane 7:52:42 Human -Perceived 720 LINE 11 N _- Emergency __ 2008/03/20 Shanty Bay 8:33:20 . Vehicle Accident 11 HY N, Line 5 South 2008103120 Shanty Bay 8:00:19 Vehicie Accident --- _ _ __ 11 HY N, Line 3 North 2008/03/20 Warminster 7:58:47 Vehicie Accident 12 HY 2008/03120 Hawkestane 7:28:56 Vehicle Accident 11 HY S, Line 13 North 2008103/20 Shanty Bay ' 9:46:42 : Asphyxia, Respiratory Windfield Drive, Line 4 Condition South 2008103/21 Shanty Bay 19:05:28 Alarm Equipment - 461 Accidental PENETANGUISHENE RD 2008!03/24 Shanty Bay ~ 2:22:18 : Asphyxia, Respiratory 11 W iNDFIELD DR E Condition 2008/03/24 Rugby 13:00:13 Person Fainted, Nausea 00028 MUIR DR 2008103124 Rugby 15:01:33: __ Alarm Equipment - 00018 JANE Accidental 2008/03/25 Rugby 16:01:22 Vehicle Accident _ _ __ OLD BARRlE RD E, Line 12 North _ . 2008/03/25 Shanty Bay 21:20:11 Vehicle Accident _ 444 PENETANGUISHENE RD 2008/03/25 Shanty Bay 22:33:55 Vehicle Accident RIDGE RD W, Une 7 South 2008103126 Shanty Bay .9:42:59 Vehicle Accident 1071 UNE 3 N 2008103;26 Horseshoe 1:05:14 Asphyxia, Respiratory 2562 BIDWELL RD Condition 2008103127 Warminster 18:25:47 Cuts, Abrasions 440$ LINE 12 N 2008;03;'27 Warminster 10:02:12 Carbon Monoxide Alarm 09853 HIGHWAY 12 ~ a Date Station Time Type Location Damage 2048/03/30 Horseshoe 11:24:38 Alarm Equipment - 48 PINE RIDGE TL Malfunction 2008103x`31 Shan#y Bay 22:45:~~$ Asphyxia. Respira#ory 9 QUEEN ST Condition Structure and Vehicle Fire Dollar Value lost Dollar Value Saved ~o.ao ~a.oa Medical Calls zoos 200 15 ~