04 16 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, April 16, 2006 TIME: 9:02 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Terry Allison
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
FinancelTreasurerlDeputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Shawn Binns, Manager of Recreation and
Community Services; Bruce Hoppe, Director of Building and
Planning Services; Jerry Ball, Public Works Superintendent; Scott
Cowden, Director of Fire and Emergency Services; Tamara Obee,
Human Resources Officer
Also Present: Dirk Cockburn, S/Sgt., Barrie Detachment, OPP; Len Leach; Andria
Leigh
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW080416-1
Moved by Agnew, Seconded by Evans
It is recommended that the following items be added to the agenda for consideration:
14. IN-CAMERA:
b) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Morris).
c) Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Foxmead
Sideroad).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CWQ80416-2
Moved by Nough, Seconded by Gautanche
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, April 16, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Sandra Barker, Co-ordinator, Telecare Orillia Distress Line, correspondence
dated April 7, 2008 re: Letter of Appreciation.
Staff Recommendation: Receipt.
Motion No. CW080416-3
Moved by Agnew, Seconded by Crawford
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a) Sandra Barker, Co-ordinator, Telecare Orillia Distress Line, correspondence
dated April 7, 2008 re: Letter of Appreciation.
Received.
Carried.
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Committee of the Whole Meeting -April 16, 2048
6. CtaMMUNICATItJNS:
a) John Markov, correspondence dated April 2, 2008 re: Markov Oro Station
Property Road Allowance Conveyance.
Motion No. CWO$~416-4
Moved by Coutanche, Seconded by Hough
It is recommended that the correspondence dated April 2, 2008 from Jahn Markov,
re: Markov Oro Station Property Road Allowance Conveyance be received and
referred to staff for a report.
Carried.
b) Kathryn Stephenson, Marketing Manager, City of Orillia, correspondence dated
April 7, 2008 re: Beyond the City Lights, Simcae County Rural Tourism
Conference, Casino Rama, April 29, 2008.
Motion No. CWO$0416-5
Moved by Crawford, Seconded by Agnew
It is recommended that the carrespondence dated April 7, 2008 from Kathryn
Stephenson, Marketing Manager, City of Orillia, re: Beyond the City Lights, Simcoe
County Rural Tourism Conference, Casino Rama, April 29, 2008 be received and
further that Mayor H.S. Hughes and Councillor Coutanche be authorized to attend.
Carried.
c) Chief Sharon Stinson Henry, Mnjikaning First Nation, correspondence dated
April 8, 2008 re: Information Session on Casino Rama, Thursday, May 22, 2008.
Motion No. CWO$0416-6
Moved by Hough, Seconded by Coutanche
It is recommended that the correspondence dated April 8, 2008 from Chief Sharon
Stinson Henry, Mnjikaning First Nation, re: Information Session on Casino Rama,
Thursday, May 22, 2008 be received and further that Mayor H.S. Hughes, Deputy
Mayor Hough and Councillors Allison, Agnew, Crawford and Evans be authorized to
attend.
Carried.
Page 3
Committee of the Whole Meeting -April 16, 2008
d} Frank Prospero, President; Terry Alyman, Chair, Infrastructure Task Group, Parks and
Recreation Ontario, correspondence dated March 25, 2008 re: A Call for Action -
Recreation, Parks and Sport Infrastructure Funding.
Motion No. CW080416-7
Moved by Agnew, Seconded by Evans
It is recommended that
1. The correspondence dated March 25, 2008 from Frank Prospero, President and Terry
Alyman, Chair, Infrastructure Task Group, Parks and Recreation Ontario, re: A Call for
Action -Recreation, Parks and Sport Infrastructure Funding be received.
2. And Whereas Ontarians need to be physically active and have access to quality
recreation facilities in order to maintain a healthy lifestyle.
3. And Whereas the Township of Oro-Medonte faces many infrastructure challenges and
the demand for the Township's one recreational facility is nearing the end of its lifecycle.
4. Now Therefore, the Council of the Township of Oro-Medonte supports Parks and
Recreation Ontario's initiative to the Province to leverage additional funding to address
the reported parks, recreation and sport infrastructure gap that is creating significant
financial pressures on municipalities across the Province.
5. And Further That the Dalton McGuinty, Premier, the Ministry of Finance, the Ministry of
Public Infrastructure Renewal, the Ministry of Health Promotion, Garfield Dunlop, MPP
Simcoe North and Parks and Recreation Ontario be advised of Council's decision.
Carried.
e) Shirley Evans, correspondence dated April 9, 2008 re: Ladies of the Lake.
Motion No. CW080416-8
Moved by Coutanche, Seconded by Nough
It is recommended that the correspondence dated April 9, 2008 from Shirley Evans, re:
Ladies of the Lake be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
a} Mayor N.S. Hughes, re: Lake Simcoe Regional Airport, Grant Application -Build
Canada Fund.
Council consented to permit Len Leach, President, Lake Simcoe Regional Airport, to
comment on this item.
Motion No. CWO$Q416-9
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence and verbal information presented by Mayor H.S.
Hughes, re: Lake Simcoe Regional Airport, Grant Application -Build Canada Fund be
received.
Carried.
Page 4
Committee of the Whole Meeting -April 16, 2008
8. FINANCE AND ADMINISTRATION:
a) S/Sgt. Dirk Cockburn, Ontario Provincial Police, Barrie Detachment, re:
IntroductionlGeneral Policing Issues.
Motion No. CW080416-10
Moved by Hough, Seconded by Coutanche
It is recommended that the verbal information presented by S1Sgt. Dirk Cockburn,
Ontario Provincial Police, Barrie Detachment, re: Introduction/ General Policing
Issues be received.
Carried.
Motion No. CWO$0416-11
Maned by Haugh, Seconded by Evans
It is recommended that a letter be forwarded to Chief Superintendent, Ken Smith,
Regional Commander (Central) expressing the Township of Oro-Medonte's desire to
participate in the selection process for the new Detachment Commander, Barrie
Detachment of the Ontario Provincial Police.
Carried.
b) Report No. TR 2008-9, Paul Gravelle, Director of Finance/Treasurer/Deputy
GAO, re: Statement of Accounts, March, 2008.
Motion No. CW080416-12
Moved by Crawford, Seconded by Evans
It is recommended that Report No. TR 2008-9, Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO, re: Statement of Accounts, March, 2008 be
received; and further that the accounts for the month of March, 2008 totalling
$5,482,235.27 be received.
Carried.
9. PUBLIC WORKS:
None.
Page 5
Committee of the Whole Meeting -April 16, 2008
10. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2008-22, Keith Mathieson, Director of Engineering and Environmental
Services re: Point-to-Point Communications Ltd. -Extend Lease Agreement -
Horseshoe Valley Water Tower.
Motion No. CW080416-13
Moved by Coutanche, Seconded by Agnew
It is recommended that
1. Report No. EES 2008-22, Keith Mathieson, Director of Engineering and Environmental
Services re: Point-to-Point Communications Ltd. -Extend Lease Agreement -
Horseshoe Valley Water Tower be received and adopted.
2. That the Township of Oro-Medonte extend the existing Lease Agreement with Point-to-
Point Communications for an additional seven (7) years.
3. That the rent applicable to this lease is set at the amount of $1,800.00 per annum, or
$150.00 per month, plus applicable taxes with consideration of a financial review in
2011.
4. That the Clerk prepare a By-law for Council's consideration.
5. And Further That Point-to-Point Communications be notified of Council's decision.
Carried.
11. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2008-17, Bruce Hoppe, Director of Building and Planning Services, re:
Zoning By-law Amendment for Michael MacVittie, Range 2, Part of Lot 3, 978 Line 2
South & Ron Henderson, Range 2, Part of Lot 3, 892 Line 2 South, {Oro), Township of
Oro-Medonte.
Motion No. CW080416-14
Moved by Evans, Seconded by Agnew
It is recommended that
1. Report No. BP 2008-17, Bruce Hoppe, Director of Building and Planning Services, re:
Zoning By-law Amendment for Michael MacVittie, Range 2, Part of Lot 3, 978 Line 2
South & Ron Henderson, Range 2, Part of Lot 3, 892 Line 2 South, (Oro}, Township of
Oro-Medonte be received and adopted.
2. That Zoning By-law Amendment Application 2007-ZBA-07 for Michael MacVittie, Range
2, Part of Lot 3, 978 Line 2 South (Oro), Township of Oro-Medonte on Schedule A2 on
the Zoning By-law 97-95 {as amended) from Agricultural/Rural (AIRU) Zone to
Residential One (R1) Zane be approved.
3. That Zoning By-law Amendment Application 2007-ZBA-07 for Michael MacVittie on
behalf of Ron Henderson, Range 2, Part of Lot 3, 892 Line 2 South (Oro}, Township of
Oro-Medonte on Schedule A2 on the Zoning By-law 97-95 (as amended) from
Agricultural/Rural {A/RU) Zone to Residential One Exception 180 (R1 *180) Zone, which
provides relief to lot area be approved.
4. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
Page 6
Committee of the Whole Meeting -April 16, 2008
b) Report Na. BP 2008-20, Bruce Hoppe, Director of Building and Planning Services, re:
Site Plan Agreement and Removal of Hold, 2008-SPA-01 (Gary & Blanche Johnston),
Lat 7, Plan 798 Oro, {Township of Ora-Medonte); Part of Lat 8, Plan 798 {Ora),
Township of Ora-Medonte as in 80897948; Except TNV Therein; StT Execution 95-
03170, if Enforceable; Being all of PIN 58559-0159 (LT), 13 O'Connell Lane.
Motion No. CW080416-15
Maned by Agnew, Seconded by Cautanche
It is recommended that
1. Report No. BP 2008-20, Bruce Hoppe, Director of Building and Planning Services, re:
Site Plan Agreement and Removal of Hold, 2008-SPA-01 {Gary & Blanche Johnston),
Lot 7, Plan 798 Oro, {Township of Ora-Medonte); Part of Lot 8, Plan 798 {Ora},
Township of Oro-Medonte as in 80897948; Except T/W Therein; S!T Execution 95-
03170, if Enforceable; Being all of PIN 58559-0159 (LT}, 13 O'Connell Lane be
received and adapted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Gary &
Blanche Johnston to construct a detached accessary garage at 13 O'Connell Lane.
3. That the Clerk prepare a By-law for Council's consideration to enter into a Site Plan
Agreement with Gary & Blanche Johnston.
4. That the Clerk prepare a By-law for Council's consideration to remove the Holding
Symbol from lands described as 13 O'Connell Lane, Lat 7, Plan 798 Oro; Part of Lot 8,
Plan 798, Ora as in 80897948; Except T!W Therein; S!T Execution 95-03170, if
Enforceable; Oro-Medonte, Being all of PIN 58559-0159 (LT}.
5. And Further That the owners be notified of Council's decision.
Carried.
c) Report No. BP 2008-21, Bruce Hoppe, Director of Building and Planning Services, re:
Site Plan Agreement and Removal of Hold, 2008-SPA-02 (Barry & Nancy Gardhouse},
Lot 28, Plan 626 (Oro), Township of Oro-Medonte, Being all of PIN 74040-0132 (LT),
104 Lakeshore Promenade.
Motion No. CW080416-16
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Report No. BP 2008-21, Bruce Hoppe, Director of Building and Planning Services, re:
Site Plan Agreement and Removal of Hold, 2008-SPA-02 (Barry & Nancy Gardhouse),
Lot 28, Plan 626 (Oro), Township of Oro-Medonte, Being all of PIN 74040-0132 (LT),
104 Lakeshore Promenade be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Barry & Nancy
Gardhouse to construct a deck on the front of the existing dwelling at 104 Lakeshore
Promenade.
3. That the Clerk prepare a By-law for Council's consideration to enter into a Site Plan
Agreement with Barry & Nancy Gardhouse.
4. That the Clerk prepare a By-law for Council's consideration to remove the Holding
Symbol from lands described as 104 Lakeshore Promenade, Lot 28, Plan 626 Oro; Oro-
Medonte, Being all of PIN 74040-0132 (LT).
5. And Further That the owners be notified of Council's decision.
Carried.
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Committee of the Whole Meeting -April 16, 2008
d} Report No. BP 2008-22, Bruce Noppe, Director of Building and Planning Services,
re: Zaning By-law Amendment 2008-ZBA-02 (Ron McGowan}, Part of Lots 1 & 2,
Range 2, 2243 Ridge Road West (Oro), Township of Oro-Medonte.
Motion No. CW080416-17
Moved by Coutanehe, Seconded by Evans
It is recommended that
1. Report No. BP 2008-22, Bruce Hoppe, Director of Building and Planning Services,
re: Zoning By-law Amendment 2008-ZBA-02 (Ron McGowan), Part of Lots 1 & 2,
Range 2, 2243 Ridge Road West (Oro}, Township of Oro-Medonte be received.
2. And Further That Zaning By-law Amendment Application 2008-ZBA-02, Part of Lots
1 & 2, Range 2, 2243 Ridge Road West (Oro}, Township of Oro-Medonte, proceed
to a Statutory Public Meeting in accordance with the provisions of the Planning Act.
Carried.
12. EMERGENCY SERVICES:
a) Report No. FD 2008-2, Scott Cowden, Director of Fire and Emergency Services, re:
Filling Vacancies -Volunteer Fire Fighters.
Robin Dunn, GAO, distributed a Firefighter Recruitment Handbook to members of
Council.
Motion No. CW080416-18
Moved by Agnew, Seconded by Coutanehe
It is recommended that Report No. FD 2008-2, Scott Cowden, Director of Fire and
Emergency Services, re: Filling Vacancies -Volunteer Fire Fighters be received for
information.
Carried.
b) Report No. FD 2008-3, Scott Cowden, Director of Fire and Emergency Services, re:
Report on Activities, February, 2008.
Motion No. CW080416-19
Moved by Crawford, Seconded by Agnew
It is recommended that Report No. FD 2008-3, Scott Cowden, Director of Fire and
Emergency Services, re: Report on Activities, February, 2008 be received for information.
Carried.
Page 8
Committee of the Whole Meeting -April 16, 2008
13. RECREATION AND COMMUNITY SERVICES:
None.
14. IN-CAMERA:
Council consented to add a Personnel and a Property Matter prior to going In-Camera.
Motion No. CW08Q416-20
Moved by Evans, Seconded by Agnew
It is recammended that we do now go In-Camera at 10:50 a.m. to discuss Personal,
Personnel, Legal and Property Matters.
Carried.
Motion No. CW480416-21
Moved by Coutanche, Seconded by Agnew
It is recammended that we do now Rise and Report from In-Camera at 11:55 a.m.
Carried.
a) Doug Irwin, Director of Corporate ServiceslClerk, re: Personal Matter (53 Line 15
South).
Motion No. CWQ80416-22
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence dated April 6, 2008 and
presented by Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matter (53
Line 15 South) be received and referred to staff for a response.
Carried.
b) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Morris).
Motion No. CW080416-23
Moved by Evans, Seconded by Coutanche
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Legal Matter (Morris) be received.
Carried.
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Committee of the Whole Meeting -April 16, 2008
c) Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Foxmead
Sideroad).
Motion No. CWO$0416-24
Moved by Crawford, Seconded by Evans
It is recommended that the confidential correspondence dated April 11, 2008 and
confidential verbal information presented by Doug Irwin, Director of Corporate
Services/Clerk, re: Property Matter {Foxmead Sideroad} be received; and further that
the Mayor and Clerk be authorized to execute immediately the Acknowledgement,
Authorization and Direction and Transferee's Direction and Acknowledgement
accordingly with respect to the transfer of Title on Part of Foxmead Road, being Part
of Lot 15, Concession 14 (Medonte), being Part 6 on 51 R-29035, Township of Oro-
Medonte.
Carried.
d} Robin Dunn, Ghief Administrative Officer, re: Personnel Matter (Investigation
Outside of the Municipality).
Motion No. CWO$0416-25
Moved by Agnew, Seconded by Crawford
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Personnel Matter (Investigation Outside of the
Municipality) be received.
Carried.
e) Robin Dunn, Chief Administrative Officer, re: Property Matter (Edgar Adult
Occupational Centre, 1552 Bass Lake Sideroad).
Motion No. CW080416-26
Moved by Agnew, Seconded by Crawford
It is recommended that the confidential verbal information presented by Rabin Dunn,
Chief Administrative Officer, re: Property Matter (Edgar Adult Occupational Centre,
1552 Bass Lake Sideroad) be received.
Carried.
Page 10
Committee of the Whole Meeting -April 16, 2008
15. QUESTIONS FROM THE PUB~IG CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. GW080416-27
Moved by Coutanche, Seconded by Agnew
It is recommended that we do now adjourn at 12:15 p.m.
. ~~
Mayor, H.S. Hughes
,~
-' ~'
~~
rk, J. Douglas Irwin
*~~
Carried.
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Committee of the Whole Meeting -April 16, 2008