03 26 2008 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Council Chambers
Wednesday, March 26, 2008 TIME: 7:00 p.m.
2006 - 2010 COUNCIL
Present: Mayor N.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services/Clerk; Shawn Binns, Manager of Recreation
and Community Services; Tamara Obee, Human Resources
Officer; Janette Teeter, Deputy Clerk
Also Present: None.
1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C080326-1
Moved by Agnew, Seconded by Crawford
Be it resolved that the following items be added to the agenda for consideration:
None.
Carried.
4. ADOPTION OF AGENDA
Motion No. C080326-2
Moved by Coutanche, Seconded by Allison
Be it resolved that the agenda for the Council meeting of Wednesday, March 26,
20Q8 be received and adapted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
Councillor Crawford declared a conflict of interest on Item 12a), Committee of the
Whale minutes, meeting held on March 19, 2008, Motion No. CW080319-9, (Oro
Station Community Hall Board), 2008 Grant Requests, as he is a Trustee of the
Oro Station Community Hall Board. Councillor Crawford left the room and did not
participate in any discussion or vote on this item.
Councillor Agnew declared a conflict of interest on Item 12a), Committee of the
Whale minutes, meeting held an March 19, 2008, Motion No. CW080319-10,
(Ora-Medante Horticultural Society), 2008 Grant Requests, as he is a member of
the Ora-Medonte Horticultural Satiety. Councillor Agnew left the room and did
nat participate in any discussion or vote on this item.
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL:
a) Minutes of Council Meeting of March 12, 2008.
Motion No. C080326-3
Moved by Crawford, Seconded by Agnew
Be it resolved that the minutes of the Council meeting held on March 12, 2008 be
adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
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Council Meeting Minutes- March 26, 2008
10. REPORTS OF MUNICIPAL OFFICERS.
a) Report No. TR 2008-8, Paul Gravelle, Director of FinancelTreasurer~Deputy
CAO, re: Treasurer's Statement of Remuneration.
Motion No. C080326-4
Moved by Allison, Seconded by Coutanche
Be it resolved that Report No. TR 2008-8, Paul Gravelle, Director of Financel
TreasurerlDeputy CAO, re: Treasurer's Statement of Remuneration be received.
Carried.
b) Report No. BP 2008-15, Bruce Hoppe, Director of Building and Planning Services
re: Site Plan Agreement 2007-SPA-11(Bella Vista Landscaping) Part of Lot 21,
Concession 11, Oro, Parts 1 & 2, 51 R-5153; T/W 80553818; Oro-Medonte,
Being all of PIN #58549-0078 (LT) (29-31 Booth Street) Roll #4346-010-010-
42800-0000 and Part of Lot 21, Concession 11, Oro, as in 80364064 Except 1 &
2, 51 R-5153; Tl1N 80553818; Oro-Medonte, Being all of PIN 58549-0079 (LT)
(29-31 Booth Street) Rall #4346-010-010-42900-0000 [Refer to Item 18a)].
Motion No. C080326-5
Moved by Crawford, Seconded by Evans
Be it resolved that
1. Report No. BP 2008-15, Bruce Hoppe, Director of Building and Planning Services
re: Site Plan Agreement 2007-SPA-11(Bella Vista Landscaping) Part of Lot 21,
Concession 11, Oro, Parts 1 & 2, 51 R-5153; T/W 80553818; Oro-Medonte, Being
all of PIN #58549-0078 (LT) (29-31 Booth Street) Roll #4346-010-010-42800-0000
and Part of Lot 21, Concession 11, Oro, as in 80364064 Except 1 & 2, 51 R-5153;
T1W 80553818; Oro-Medonte, Being all of PIN 58549-0079 (LT) (29-31 Booth
Street) Roll #4346-010-010-42900-0000 be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Bella
Vista Landscaping to construct a new 926.71 square metre commercial building at
29-31 Booth Street.
3. That the Clerk prepares a By-law for Council's consideration to enter into a Site
Plan Agreement with Bella Vista Landscaping far the lands described as Part of
Lot 21, Concession 11, Oro, Parts 1 & 2, 51 R-5153; T/W 80553818; Oro-
Medonte, Being all of PIN #58549-0078 (LT) (29-31 Booth Street) Roll #4346-010-
010-42800-0000 AND Part of Lot 21, Concession 11, Oro, as in 80364064
Except 1 & 2, 51 R-5153; T/W 80553818; Oro-Medonte, Being all of PIN 58549-
0079 (LT) (29-31 Booth Street) Roll #4346-010-010-42900-0000.
4. And Further That the owners be notified of Council's decision.
Carried.
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Council Meeting Minutes- March 26, 2008
c) Report No. RC 2008-11, Shawn Binns, Manager of Recreation and Community
Services re: Draft Strategic Facility Plan -Terms of Reference.
The Manager of Recreation and Community Services presented a PowerPoint
presentation with respect to this item.
Motion No. C08Q326-6
Moved by Coutanche, Seconded by Allison
Be it resolved that
1. Report No. RC 2008-11, Shawn Binns, Manager of Recreation and Community
Services re: Draft Strategic Facility Plan -Terms of Reference be received and
adopted.
2. That the draft terms of reference far the Strategic Facility Plan be approved as
outlined in Report No. RC 2008-11.
3. And Further That staff proceed in issuing the request for proposals for the Strategic
Facility Plan terms of reference and report back to Council with results of the request
far proposal.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. REPORTS OF COMMITTEES:
Councillor Crawford declared a conflict of interest on Item 12a), Committee of the Whole
minutes, meeting held on March 19, 2008, Motion Na. CW080319-9, {Ora Station
Community Hall Board}, 2008 Grant Requests, as he is a Trustee of the Oro Station
Community Hall Board. Councillor Crawford left the room and did not participate in any
discussion or vote on this item.
Councillor Agnew declared a conflict of interest on Item 12a), Committee of the Whole
minutes, meeting held on March 19, 2008, Motion No. CW080319-10, (Oro-Medonte
Horticultural Society), 2008 Grant Requests, as he is a member of the Oro-Medonte
Horticultural Society. Councillor Agnew left the room and did not participate in any
discussion or vote on this item.
a) Committee of the Whale minutes, meeting held on March 19, 2008.
Motion No. C080326-7
Moved by Allison, Seconded by Coutanche
Be it resolved that the minutes of the Committee of the Whole meeting held on March 19,
2008 be received and further that the recommendations therein be adopted with the
exception of Motions Nos. CW080319-9 {Oro-Medonte Horticultural Society) and
CW080319-10 (Oro Station Community Hall Board), re: 2008 Grant Requests to be voted
on separately.
Carried.
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Council Meeting Minutes- March 26, 2008
Motion No. C08U326-8
Moved by Coutanche, Seconded by Allison
Be it resolved that the Oro-Medonte Horticultural Society 2408 grant request in
the amount of $2,444.44 be approved.
Carried.
Motion No. C080326-9
Moved by Allison, Seconded by Coutanche
Be it resolved that the Oro Station Community Hall Board 2048 grant request in
the amount of $1,540.40 be approved.
Carried.
13. CQNSENT AGENDA:
None.
14. COMMUNICATIONS:
a) Oro-Medonte Chamber of Commerce, Annual Business Achievement Awards
Dinner and Silent Auction, Monday, April 7, 2008, Heights of Horseshoe.
Motion No. C080326-10
Moved by Crawford, Seconded by Agnew
Be it resolved that the correspondence from the Oro-Medonte Chamber of
Commerce, re: Annual Business Achievement Awards Dinner and Silent Auction,
Monday, April 7, 2408, Heights of Horseshoe be received; and further that Mayor
Hughes, Deputy Mayor Hough and Councillors Coutanche, Agnew, Crawford and
Evans be authorized to attend.
Carried.
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Council Meeting Minutes- March 26, 2048
b) Will Wonta, correspondence dated March 15, 2008 re: Discharge of
Firearms.
Motion No. C080326-11
Moved by Agnew, Seconded by Evans
Be it resolved that the correspondence dated March 15, 2008 from Will Wonta,
re: Discharge of Firearms be received.
Carried.
c) Chris Carrier, Mayor, Town of Collingwood, correspondence dated February
27, 2008 and Larry McCabe, Secretary-Treasurer, Ontario Small Urban
Municipalities (OSUM), re: 2008 OSUM Conference & Trade Show, April 30-
May 2, 2008, Collingwood.
Motion No. C080326-12
Moved by Coutanche, Seconded by Allison
Be it resolved that the correspondence dated February 27, 2008 from Chris
Carrier, Mayor, Town of Collingwood, and correspondence dated March 10, 2008
from Larry McCabe, Secretary-Treasurer, Ontario Small Urban Municipalities
(OSUM), re: 2008 OSUM Conference & Trade Show, April 30-May 2, 2008,
Collingwood be received.
Carried.
d) Judy Sutherland, President, Horseshoe Valley Property Owners Association,
correspondence dated March 10, 2008 re: Request for Regulation of Vehicle
Parking on Driveways in the Horseshoe Valley Residential Area.
Motion No. C080326-13
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated March 10, 2008 from Judy
Sutherland, President, Horseshoe Valley Property Owners Association, re:
Request for Regulation of Vehicle Parking on Driveways in the Horseshoe Valley
Residential Area be received and referred to staff for a report.
Carried.
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Council Meeting Minutes- March 26, 2008
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
1?. IN-CAMERA ITEMS:
Motion No. 0080326-14
Moved by Coutanche, Seconded by Allison
Be it resolved that we da now go In-Camera at 8:37 p.m. to discuss Property and
Personnel Matters.
Carried.
Motion No. 0080326-15
Moved by Agnew, Seconded by Crawford
Be it resolved that we do now Rise and Report from In-Camera at 9:30 p.m.
Carried.
a) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792,
Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and
Project #7793, Line 2 North).
Motion No. 0080326-16
Moved by Allison, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation,
ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult
Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2
North) be received; and further that staff continue to liaise with ORC.
Carried.
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Council Meeting Minutes- March 26, 2008
b) Daug Irwin, Director of Carparate ServiceslClerk re: Property Matter (Ski
Trails Road, Request to Purchase Municipal Property, Churchill)
Motion No. C080326-17
Moved by Evans, Seconded by Agnew
Be it resolved that
1. Confidential Report ADM 2008-006, Doug Irwin, Director of Corporate
Services/Clerk re: Property Matter (Ski Trails Road, Request to Purchase
Municipal Property, Churchill} be received and adopted.
2. That Council supports, in principle, Mr. Churchill's request to purchase
municipally owned land.
3. And Further That staff be authorized to proceed accordingly and report back
to Council.
Carried.
c} Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Fire).
Motion No. C080326-18
Moved by Coutanche, Seconded by Allison
Be it resolved that the confidential verbal information presented by Rabin Dunn,
Chief Administrative Officer, re: Personnel Matter (Fire) be received.
Carried.
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Council Meeting Minutes- March 26, 2008
18. BY-LAWS:
a) By-Law No. 2008-036 A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-
Medonte and Bella Vista landscaping ltd. described as lands
as follows: Part of Lot 21, Concession 11, Oro, Parts 1 & 2,
51 R-5153; TlW 80553818; Oro-Medonte, Being all of PIN
#58549-0078 (LT) (29-31 Booth Street) Roll #4346-010-010-
42800-0000 and Part of Lot 21, Concession 11, Oro, as in
80364064 Except 1 & 2, 51 R-5153; TlW 80553818; Oro-
Medonte, Being all of PIN 58549-0079 (LT) (29-31 Booth
Street) Roll #4346-010-010-42900-0000, Township of Oro-
Medonte, County of Simcoe.
Motion No. C080326-19
Moved by Evans, Seconded by Crawford
Be it resolved that a By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte and Bella Vista Landscaping Ltd.
described as lands as follows: Part of Lot 21, Concession 11, Oro, Parts 1 & 2, 51 R-5153;
T!W 80553818; Oro-Medonte, Being all of PIN #58549-0078 (LT) (29-31 Booth Street) Roll
#4346-010-010-42800-0000 and Part of t_ot 21, Concession 11, Oro, as in 80364064 Except
1 & 2, 51 R-5153; T1W 80553818; Ora-Medonte, Being all of PIN 58549-0079 (LT) (29-31
Booth Street) Roll #4346-010-010-42900-0000, Township of Oro-Medonte, County of Simcoe
be introduced and read a first and second time and numbered By-Law No. 2008-036.
Carried.
That By-Law No. 2008-036 be read a third time and finally passed, be engrossed by the
Clerk, signed and sealed by the Mayor.
Carried.
b) By-Law No. 2008-039 A By-law to Authorize the Execution of a Contract between
The Township of Oro-Medonte and The Orillia Public Library
Board Far a Term of One Year and to Repeal By-law No.
2007-046.
Motion No. C080326-20
Moved by Allison, Seconded by Coutanche
Be it resolved that a By-law to Authorize the Execution of a Contract between The Township
of Oro-Medonte and The Orillia Public Library Board For a Term of One Year and to Repeal
By-law No. 2007-046 be introduced and read a first and second time and numbered By-Law
No. 2008-039.
Carried.
That By-Law No. 2008-039 be read a third time and finally passed, be engrossed by the
Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- March 26, 2008
c) By-Law No. 2008-040 A By-law to Amend By-law No. 2007-021, being A
By-law to Appoint Representatives to Various
Committees/Organizations and Technical Support
Groups.
Motion No. C08lJ326-21
Moved by Crawford, Seconded by Agnew
Be it resolved that a By-law to Amend By-law No. 2007-021, being A By-law to
Appoint Representatives to Various CommitteeslOrganizations and Technical
Support Groups be introduced and read a first and second time and numbered
By-Law No. 2008-040.
Carried.
That By-Law No. 2008-040 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
d) By-Law No. 2008-041 Being a By-Law to Authorize the Execution of a
Funding Agreement Between the Township of Oro-
Medonte and Her Majesty The Queen in Right of
Canada as Represented by The Minister of Industry.
Motion No. C080326-22
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-Law to Authorize the Execution of a Funding Agreement
Between the Township of Oro-Medonte and Her Majesty The Queen in Right of
Canada as Represented by The Minister of Industry be introduced and read a first
and second time and numbered By-Law No. 2008-041.
Carried.
That By-Law No. 2008-041 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- March 26, 2008
19. CONFIRMATION BY-LAW NO. 2008-03?
Motion No. C080326-23
Moved by Agnew, Seconded by Crawford
Be it resolved that a By-Law to confirm the proceedings of the Council meeting
held on Wednesday, March 26, 2008 be introduced and read a first and second
time and numbered By-Law No. 2008-037.
Carried.
That By-Law No. 2008-037 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
Zp. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
22. ADJOURNMENT
Motion No. C08Q326-24
Moved by Allison, Seconded by Cautanche
Be it resolved that we do now adjourn at 9:59 p.m.
Carried.
Mayor, H.S. Hughes
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CIe~K, J. Douglas Irwin
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Council Meeting Minutes- March 26, 240$