04 02 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Gouneil Chambers
Wednesday, April 2, 2008 TIME: 9:02 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
CounciNor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Shawn Binns, Manager of Recreation and Community
Services; Bruce Hoppe, Director of Building and Planning Services; Jerry
Ball, Public Works Superintendent; Keith Mathieson, Director of
Engineering and Environmental Services; Scott Cowden, Director of Fire
and Emergency Services; Hugh Murray, Manager of Operations -Fire and
Emergency Services; Samah Othman, Executive AssistantlCorporate
Communications Specialist
Also Present: None.
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW080402-1
Moved by Coutanche, Seconded by Allison
It is recommended that the following items be added to the agenda for consideration:
6. COMMUNICATIONS:
g) Kathleen Trainor and Kathryn Stephson, Co-Chairs LSTA, Lake Simcoe Tourism
Assessment (LSTA}, correspondence dated March 6, 2008 re: Lake Simcoe Tourism
Assessment Project Presentation, April 9, 2008, Innisfil.
7. REPORTS OF MEMBERS OF COUNCIL:
a} Mayor H.S. Hughes, Discussion re: Possible Clean and Clear By-Law for Commercially
Zoned Properties.
b} Mayor H.S. Hughes, re: Planning Advisory Committee.
8. FINANCE AND ADMINISTRATION:
a} Paul Gravelle, Director of FinancelTreasurer/Deputy CAO, correspondence dated March
31, 2008 from Jim Bradley, Minister, Ministry of Transportation, re: 2008 Municipal Road
and Bridge Infrastructure Investment.
Carried.
2. ADOPTION OF THE AGENDA
Motion Na. CW080402-2
Moved by Evans, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, April 2, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Nottawasaga Valley Conservation Authority minutes, meeting held on February
8, 200$.
Staff Recommendation: Receipt.
b) Springwater Library Board minutes, meeting held on February 12, 2008.
Staff Recommendation: Receipt.
c) Lake Simcoe Regional Airport Commission minutes, meeting held on February
21, 2008.
Staff Recommendation: Receipt.
d) Lisa Graves, Burl's Creek Family Event Park, correspondence dated February
26, 2008 re: Live Nation Music Festival, August, 2008.
Staff Recommendation: Receipt.
e) Qntaria's Lake Country minutes, meetings held on January 9, February 13 and
March 12, 2008.
Staff Recommendation: Receipt.
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Committee of the Whole Meeting -April 2, 2008
5. CONSENT AGENDA: (Cont'd)
Motion No. CW080402-3
Moved by Allison, Seconded by Coutanche
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a) Nottawasaga Valley Conservation Authority minutes, meeting held an February
8, 2008.
Received.
b) Springwater Library Board minutes, meeting held on February 12, 2008.
Received.
c) Lake Simcoe Regional Airport Commission minutes, meeting held on February
21, 2008.
Received.
d) Lisa Groves, Burl's Creek Family Event Park, correspondence dated February
26, 2008 re: Live Nation Music Festival, August, 2008.
Received.
e} Ontario's Lake Country minutes, meetings held on January 9, February 13 and
March 12, 2008.
Received.
Carried.
6. COMMUNICATIONS:
a) Gary Despres, Gabriele Himmeroder, correspondence dated March 23, 2008 re:
Request to Waive Order to Comply #279-07, 26 Pugsley Lane.
Motion No. CW080402-4 (Amendment)
Moved by Allison, Seconded by Coutanche
It is recommended that Item #2 of the motion with respect to the correspondence
dated March 23, 2008 from Gary Despres and Gabriele Himmeroder, re: Request to
Waive Order to Comply Fee, Building Permit #279-07, 26 Pugsley Lane, be
amended to read:
"2. That the applicants be requested to submit the applicable fee of $250.00 for the
Order to Comply Fee, and that the remaining $250.00 for the Order to Comply
Fee be waived, with respect to Building Permit #279-07, 26 Pugsley Lane."
Carried.
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Committee of the Whole Meeting -April 2, 2008
Motion No. CW080402-5
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The correspondence dated March 23, 2008 from Gary Despres and Gabriele
Himmeroder, re: Request to Waive Order to Comply Fee, Building Permit #279-07, 26
Pugsley Lane, be received.
2. That the applicants be requested to submit the applicable fee of $250.00 for the Order
to Comply Fee, and that the remaining $250.00 for the Order to Comply Fee be waived,
with respect to Building Permit #279-07, 26 Pugsley Lane.
3. And Further That the applicants be advised of Council's decision.
Carried As Amended.
b) Harry Alkema, Chairperson, Muscular Dystrophy, correspondence dated March 25,
2008 re: Annual Trehaven Muscular Dystrophy Easter Seal Golf Tournament, July 12,
2008, Request to Waive Tent Permit Fee.
Motion No. CW080402-6
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated March 25, 2008 from Harry Alkema, Chairperson, Muscular
Dystrophy, re: Annual Trehaven Muscular Dystrophy Easter Seal Golf Tournament, July
12, 2008, Request to Waive Tent Permit Fee be received.
2. That the organization be requested to submit the applicable fee in the amount of $50.00
far the Tent Permit.
3. And Further That Mr. Alkema be advised of Council's decision accordingly.
Defeated.
c) Linda Burling, Clerk, Corporation of the Town of Kingsville, correspondence dated
March 12, 2008 re: Motion, Kraft Hockeyville, 2008.
Motion No. CW080402-7
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence dated March 12, 2008 from Linda Burling, Clerk, Town of
Kingsville, re: Motion, Kraft Hockeyville, 2008 be received.
2. That the Council of the Township of Oro-Medonte endorse the Town of Kingsville's
request to all Municipalities within the Province of Ontario, nat only to support the Town
of Kingsville's endeavours to become Kraft Hockeyville 2008 but also, in an effort to
keep the title of Kraft Hockeyville 2008 within the Province of Ontario.
3. And Further That the Town of Kingsville be notified immediately of Council's decision.
Carried.
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Committee of the Whale Meeting -April 2, 2008
d) Bill Shaw, President, Stonehedge Holdings Inc., correspondence dated March
26, 2008 re: Request to Purchase, R.O.W. between 2553 (PIN 58564 0004) and
2599 (PIN 58564 0006), Lakeshore Road E.
Motion No. CW080402-8
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated March 26, 2008 from Bill Shaw,
President, Stonehedge Holdings Inc., re: Request to Purchase, R.O.W. between
2553 (PIN 58564 0004) and 2599 {PIN 58564 0006), Lakeshore Road E. be received
and referred to staff for a report.
Carried.
e) Deborah Price Sherman, Administrator for Board of Directors and Equity
Members of the Indian Park Association (IPA) correspondence dated March 20,
2008 re: IPA Lands.
Motion No. CW080402-9
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence dated March 20, 2008 from Deborah Price Sherman,
Administrator for Board of Directors and Equity Members of the Indian Park
Association (IPA) re: IPA Lands be received.
2. That the Indian Park Association be requested to submit a formal proposal
outlining the scope of their interest.
3. And Further That the applicant be advised of Council's decision.
Carried.
f) Sandra Trainor, Project Manager, Simcoe County Farm Fresh Marketing
Association, correspondence dated March 20, 2008 re: Application for
GrantlSubsidy.
Motion No. CW080402-10
Moved by Hough, Seconded by Allison
It is recommended that the motion with respect to the correspondence dated March
20, 2008 from Sandra Trainor, Project Manager, Simcoe County Farm Fresh
Marketing Association, re: Application for Grant/Subsidy be deferred until Council
receives a report from OMEGA on this matter.
Carried.
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Committee of the Whole Meeting -April 2, 2008
Motion No. GW080402-11
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated March 20, 2008 from Sandra Trainor, Project Manager,
Simcoe County Farm Fresh Marketing Association, re: Application for Grant/Subsidy be
received.
2. That the Simcoe County Farm Fresh Marketing Association 2008 grant request in the
amount of be approved.
3. And Further That the applicant be advised of Council's decision.
Deferred.
g) Kathleen Trainor and Kathryn Stephson, Co-Chairs LSTA, Lake Simcoe Tourism
Assessment (LSTA), correspondence dated March 6, 2008 re: Lake Simcoe Tourism
Assessment Project Presentation, April 9, 2008, Innisfil.
Mayor H.S. Hughes distributed correspondence to members of Council and the Clerk.
Motion No. GW080402-12
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence dated March 6, 2008 from Kathleen Trainor and
Kathryn Stephenson, Co-Chairs LSTA, Lake Simcoe Tourism Assessment (LSTA), re: Lake
Simcoe Tourism Assessment Project Presentation, April 9, 2008, Innisfil be received; and
further that Councillors Coutanche, Evans and Agnew be authorized to attend.
Carried.
~. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, Discussion re: Possible Clean and Clear By-Law for Commercially
Zoned Properties.
Motion No. CW080402-13
Moved by Crawford, Seconded by Evans
It is recommended that
1. The verbal information presented by Mayor H.S. Hughes, re: Possible Clean and Clear
By-Law for Commercially Zoned Properties be received.
2. That the Confidential memorandum correspondence dated April 1, 2008 and presented
by Bruce Hoppe, Director of Building and Planning Services, be received.
3. And Further That staff report back to Council on April 23, 2008 with respect to the
development of a Clean and Clear By-Law for residential and commercial zoned
properties.
Carried.
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Committee of the Whole Meeting -April 2, 2008
Motion No. CW080402-11
Moved by Coutanche, Seconded by Allison
Motion CWO$0402-11 amended at
April 23, 2008 Council mtg by
Motion No. 0080423-19
It is recommended that
1. The correspondence dated March 20, 2008 from Sandra Trainor, Project Manager,
Simcoe County Farm Fresh Marketing Association, re: Application for GrantlSubsidy be
received.
2. That the Simcoe County Farm Fresh Marketing Association 2008 grant request in the
amount of be approved.
3. And Further That the applicant be advised of Council's decision.
Deferred.
g) Kathleen Trainor and Kathryn Stephsan, Co-Chairs LSTA, Lake Simcoe Tourism
Assessment (LSTA), correspondence dated March 6, 2008 re: Lake Simcoe Tourism
Assessment Project Presentation, April 9, 2008, Innisfil.
Mayor H.S. Hughes distributed correspondence to members of Council and the Clerk.
Motion No. CW080402-12
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence dated March 6, 2008 from Kathleen Trainor and
Kathryn Stephenson, Co-Chairs LSTA, Lake Simcoe Tourism Assessment (LSTA), re: Lake
Simcoe Tourism Assessment Project Presentation, April 9, 2008, Innisfil be received; and
further that Councillors Coutanche, Evans and Agnew be authorized to attend.
Carried.
~. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor N.S. Hughes, Discussion re: Possible Clean and Clear By-Law for Commercially
Zoned Properties.
Motion No. CW080402-13
Moved by Crawford, Seconded by Evans
It is recommended that
1. The verbal information presented by Mayor N.S. Hughes, re: Possible Clean and Clear
By-Law for Commercially Zoned Properties be received.
2. That the confidential memorandum correspondence dated April 1, 2008 and presented
by Bruce Hoppe, Director of Building and Planning Services, be received.
3. And Further That staff report back to Council on April 23, 2008 with respect to the
development of a Clean and Clear By-Law for residential and commercial zoned
properties.
Carried.
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Committee of the Whole Meeting -April 2, 2008
b) Mayor H.S. Hughes, re: Planning Advisory Committee.
Motion No. CW080402-14
Moved by Allison, Seconded by Coutanche
It is recommended that the verbal information presented by Mayor H.S. Hughes, re:
Planning Advisory Committee be received.
Carried.
8. FINANCE AND ADMINISTRATION:
a) Paul Gravelle, Director of FinancelTreasurer/Deputy CAO, correspondence
dated March 31, 2008 from Jim Bradley, Minister, Ministry of Transportation, re:
2008 Municipal Road and Bridge Infrastructure Investment.
Motion No. GW080402-15
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated March 31, 2008 from Jim Bradley, Minister, Ministry
of Transportation and presented by Paul Gravelle, Director of
FinancelTreasurer/Deputy CAO, re: 2008 Municipal Road and Bridge
Infrastructure Investment be received.
2. And Further That staff report back to Council on April 9, 2008 with respect to
proposed amendments to the Public Works Capital budget.
Carried.
9. PUBLIG WORKS:
None.
10. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
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Committee of the Whole Meeting -April 2, 2008
11. BWLDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Committee of Adjustment minutes, meeting held on March 20, 2008.
Motion No. CW080402-16
Moved by Agnew, Seconded by Evans
It is recommended that the draft minutes of the Committee of Adjustment meeting held on
March 20, 2008 be received.
Carried.
b) Report No. BP 2008-13, Bruce Hoppe, Director of Building and Planning Services re:
Ontario Society for Prevention of Cruelty to Animals (OSPCA), 2008 Animal Control
Contract.
Motion No. CW080402-17
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. BP 2008-13, Bruce Hoppe, Director of Building and Planning Services re:
Ontario Society for Prevention of Cruelty to Animals (OSPCA), 2008 Animal Control
Contract be received and adopted.
2. That the Clerk brings forward the appropriate By-law, for Council's consideration, to
enter into a 2 year contract as amended to include the cat impoundment and
spaylneuter program with the OSPCA.
3. And Further That the OSPCA be advised of Council's decision.
Carried.
c} Report No. BP 2008-16, Bruce Hoppe, Director of Building and Planning Services re:
Request for Renaming of a Public Highway-Leigh Road and Taras Boulevard to Sokil
Boulevard.
Motion No. CW080402-18
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Report No. BP 2008-16, Bruce Hoppe, Director of Building and Planning Services re:
Request for Renaming of a Public Highway-Leigh Road and Taras Boulevard to Sokil
Boulevard be received and adopted.
2. That the public highway known as Leigh Road be renamed to Sokil Boulevard.
3. That the associated casts be borne by the Sokil Property Owners Association.
4. That the Clerk bring forward the appropriate by-law for Council's consideration.
5. And Further That the proponent be advised of Council's decision.
Carried.
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Committee of the Whole Meeting -April 2, 2008
12. EMERGENCY SERVICES:
Nane.
13. RECREATION AND COMMUNITY SERVICES:
None.
14. IN-CAMERA:
None.
15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. CWQ$0402-19
Moved by Coutanche, Seconded by Allison
It is recommended that we do now adjourn at 1Q:56 a.m.
Carried.
_.,~''
Mayor, H.S. Hughes C~k, ~J. Douglas Irwin
P
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Committee of the Whole Meeting - Rpril 2, 2008