03 19 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Council Chambers
Wednesday, March 19, 2008
TIME: 9:04 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (arrived 9:55 a.m.)
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Terry Allison
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
FinancetTreasurer/Deputy CAO; Doug Irwin, Director of Corporate
ServiceslClerk; Shawn Binns, Manager of Recreation and Community
Services; Bruce Hoppe, Director of Building and Planning Services;
Jerry Ball, Public Works Superintendent; Keith Mathieson, Director of
Engineering and Environmental Services; Scott Cowden, Director of
Fire and Emergency Services
Also Present: Ann Budge
Mayor N.S. Hughes assumed the chair and called the meeting to order.
NOTICE OF ADDITIONS TO AGENDA
Motion No. CW080319-1
Moved by Crawford, Seconded by Coutanche
It is recommended that the following items be added to the agenda for consideration:
6. COMMUNICATIONS:
c) Association of Municipalities of Ontario (AMO), correspondence dated March 13,
2008 re: Alert No. 08/013, Ontario Municipal Partnership Fund Increased for 2008.
d) Bruce Stanton, M.P., Simcoe North, correspondence dated March 17, 2008 re:
Industry Canada, Ontario Potable Water Program, Individual Project Details,
Upgrading of Twelve Oro-Medonte Water Systems.
14. IN-CAMERA:
a) Mayor H.S. Hughes, re: Personal Matter (Recreation Technical Support Group
Applications).
b) Robin Dunn, Chief Administrative Officer, re: Personal Matter (Detachment
Commander, Barrie OPP).
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CWQ80319-2
Moved by Crawford, Seconded by Agnew
It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
March 19, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
Councillor Crawford declared a conflict of interest on Item 8b}, Doug Irwin, Director of
Corporate ServiceslClerk, re: 2008 Grant Requests, "J" (Oro Station Community Hall Board)
as he is a Trustee of the Oro Station Community Hall Board. Councillor Crawford left the
room and did not participate in any discussion or vote on this item.
Councillor Agnew declared a conflict of interest on Item 8b), Doug Irwin, Director of
Corporate ServiceslClerk, re: 2008 Grant Requests, "~" (Oro-Medonte Horticultural Society}
as he is a member of the Oro-Medonte Horticultural Society. Councillor Agnew left the room
and did not participate in any discussion or vote on this item.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
None.
6. COMMUNICATIONS:
a) Joyce Fox, Director, Healthy Living Service, Simcoe Muskoka District Health Unit,
correspondence dated March 7, 2008 re: Agreement for the Provision of Enforcement
and Prosecution Services.
Motion No. CW080319-3
Moved by Goutanche, Seconded by Agnew
It is recommended that
1. The correspondence dated March 7, 2008 from Joyce Fox, Director, Healthy Living
Service, Simcoe Muskoka District Health Unit, re: Agreement for the Provision of
Enforcement and Prosecution Services be received.
2. And Further That the Clerk bring forward the appropriate by-law to terminate the existing
by-laws with respect to the Simcoe Muskoka District Health Unit Agreement.
Carried.
Page 2
Committee of the Whole Meeting -March 19, 2008
b) Susan Hall, Vice President, Central
Sound Environmental Association,
Sustainability Advisory Team.
Motion No. CW080319-4
Region, aura Consulting on behalf of Severn
re: Invitation to Participate on the
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence dated March 12, 2008 from Susan Hall, Vice President,
Central Region, Lura Consulting, on behalf of Severn Sound Environmental
Association, re: Invitation to Participate on the Sustainability Advisory Team be
received.
2. That Councillor Allison be appointed as a member of the Sustainability Advisory
Team for the Severn Sound Environmental Association.
3. And Further That the applicant be advised of Council's decision immediately.
Carried.
c) Association of Municipalities of Ontario (AMO), correspondence dated March 13,
2008 re: Alert No. 081013, Ontario Municipal Partnership Fund Increased for
2008.
The Public Works Superintendent distributed correspondence to members of
Council.
Motion No. CW080319-5
Moved by Evans, Seconded by Cautanche
It is recommended that the correspondence dated March 13, 2008 from The
Association of Municipalities of Ontario (AMO), re: Alert No. 08J013, Ontario
Municipal Partnership Fund Increased for 2008 be received.
Carried.
Page 3
Committee of the Whole Meeting -March 19, 2008
Motion No. CW080319-6
Moved by Crawford, Seconded by Evans
It is recommended that
1. Whereas the Township of Ora-Medonte has been notified that the Ontario Municipal
Partnership Fund has been increased by $525,500.
2. Therefore, the Council of the Township of Oro-Medonte confirms that $268,500 be
allocated to the Working Fund Reserve.
3. And That the remaining $257,000 be allocated to fund the following projects:
- Bass Lake Side Road 4th to 5th,
- Line 12, Hwy. 11 to Ridge Road,
- Hummingbird Hill Road.
Carried.
d) Bruce Stanton, M.P., Simcoe North, correspondence dated March 17, 2008 re: Industry
Canada, Ontario Potable Water Program, Individual Project Details, Upgrading of
Twelve Oro-Medonte Water Systems.
Motion No. CW080319-7
Moved by Coutanche, Seconded by Crawford
It is recommended that the correspondence dated March 17, 2008 from Bruce Stanton, M.P.,
Simcoe North, re: Industry Canada, Ontario Potable Water Program, Individual Project
Details, Upgrading of Twelve Ora-Medonte Water Systems be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
None.
8. FINANCE AND ADMINISTRATION:
a) Report No. TR 2008-7, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts, February, 2008.
Motion No. CW080319-8
Moved by Crawford, Seconded by Evans
It is recommended that Report No. TR 2008-7, Paul Gravelle, Director of Finance/Treasurerl
Deputy CAO, re: Statement of Accounts, February, 2008 be received; and further that the
accounts for the month of February, 2008 totalling $675,657.64 be received.
Carried.
Page 4
Committee of the Whole Meeting -March 19, 2008
Motion No. CW080319-6
Moved by Crawford, Seconded by Evans
Motion No. CW080319-6 rescinded
at April 9, 2008 Council meeting by
Motion No. C080409-8
It is recommended that
1. Whereas the Township of Oro-Medonte has been notified that the Ontario Municipal
Partnership Fund has been increased by $525,500.
2. Therefore, the Council of the Township of Oro-Medonte confirms that $268,500 be
allocated to the Working Fund Reserve.
3. And That the remaining $257,000 be allocated to fund the following projects:
- Bass Lake Side Road 4tn to Stn
- Line 12, Hwy. 11 to Ridge Road,
- Hummingbird Hill Road.
Carried.
d~ Bruce Stanton, M.P., Simcoe North, correspondence dated March 17, 2008 re: Industry
Canada, Ontario Potable Water Program, Individual Project Details, Upgrading of
Twelve Oro-Medonte Water Systems.
Motion No. CWQ80319-7
Moved by Coutanche, Seconded by Crawford
It is recommended that the correspondence dated March 17, 2008 from Bruce Stanton, M.P.,
Simcoe North, re: Industry Canada, Ontario Potable Water Program, Individual Project
Details, Upgrading of Twelve Oro-Medonte Water Systems be received.
Carried.
7. REPORTS OF MEMBERS OF COUNCIL:
None.
8. FINANCE AND ADMINISTRATION:
a) Report No. TR 2008-7, Paul Gravelle, Director of FinancelTreasurer/Deputy CAO, re:
Statement of Accounts, February, 2008.
Motion No. CW080319-8
Moved by Crawford, Seconded by Evans
It is recommended that Report No. TR 2008-7, Paul Gravelle, Director of Finance/Treasurerl
Deputy CAO, re: Statement of Accounts, February, 2008 be received; and further that the
accounts far the month of February, 2008 totalling $675,657.64 be received.
Carried.
Page 4
Committee of the Whole Meeting -March 19, 2008
b) Daug Irwin, Director of Corporate Services/Clerk, re: 2008 Grant Requests
[correspondence distributed under separate cover].
Councillor Crawford declared a conflict of interest on Item 8b), Doug Irwin, Director of
Corporate ServiteslClerk, re: 2008 Grant Requests, "J" (Oro Station Community Hall
Board) as he is a Trustee of the Oro Station Community Hall Board. Councillor
Crawford left the room and did not participate in any discussion or vote an this item.
Councillor Agnew declared a conflict of interest on Item 8b), Doug Irwin, Director of
Corporate Services/Clerk, re: 2008 Grant Requests, "L" (Ora-Medonte Horticultural
Society) as he is a member of the Oro-Medonte Horticultural Society. Councillor
Agnew left the room and did not participate in any discussion or vote on this item.
Motion No. CW080319-9
Moved by Evans, Seconded by Cautanche
It is recommended that the Oro-Medonte Horticultural Satiety 2008 grant request in
the amount of $2,000.00 be approved.
Carried.
Motion No. CW080319-10
Moved by Evans, Seconded by Agnew
It is recommended that the Oro Station Community Hall Board 2008 grant request in
the amount of $1,500.00 be approved.
Carried.
Motion No. CW080319-11
Moved by Crawford, Seconded by Evans
It is recommended that the Oro-Medonte Community Policing Committee 2008
Request to waive the rental fees for the Ian Arthur Beard Community Room in the
amount of $360.00 be approved.
Carried.
Page 5
Committee of the Whole Meeting -March 19, 2408
Motion No. CW08Q319-12
Moved by Agnew, Seconded by Coutanche
It is recommended that the correspondence and verbal information re: 2008 grant
requests presented by Doug Irwin, Director of Corporate ServiceslGlerk be received;
and further that the 2008 grant requests be approved in the following amounts:
Amount
A roved
A Coldwater & District Agricultural Society 200.00
B Coldwater Music Festival 75.00
C Couchiching Jubilee House 500.00
D Crime Stoppers 200.00
E Firefighters Association of Ontario 0
F Gilda's Club Barrie Ontario 100.00
G Huronia Trails and Greenways 0
H Ladies of the Lake 0
Oro Agricultural Society 500.00
~ Oro Station Community Hall Board Separate motion
K Oro-Medonte Community Policing Cttee 500.00
L Oro-Medonte Horticultural Society Separate motion
M Remembrance Day Services 500.00
N Rugby Community Hall 1,500.00
O Shanty Bay Festival -Village Green
Association 0
P Simcoe County Plowmens Association 200.00
p Telecare Orillia Distress Centre 50.00
Carried.
Page 6
Committee of the Whole Meeting -March 19, 2008
9. PUBLIC WORKS:
None.
10. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Keith Mathieson, Director of Engineering and Environmental Services, re: Annual
Summary Reports -Water Supply and Treatment - 2007.
Report No. EES 2008-09, Canterbury,
Report No. EES 2008-10, Cedarbrook,
Report No. EES 2008-11, Craighurst,
Report No. EES 2008-12, Harbourwood,
Report No. EES 2008-13, Horseshoe Highlands,
Report No. EES 2008-14, Lake Simcoe Regional Airport,
Report No. EES 2008-15, Maplewood,
Report No. EES 2008-16, Medonte Hills,
Report No. EES 2008-17, Robincrest,
Report No. EES 2008-18, Shanty Bay,
Report No. EES 2008-19, Sugarbush,
Report No. EES 2008-20, Warminster.
Motion No. CW080319-13
Moved by Agnew, Seconded by Coutanche
It is recommended that the following reports from Keith Mathieson, Director of
Engineering and Environmental Services, re: Annual Summary Reports -Water
Supply and Treatment - 2007 be received:
Report No. EES 2008-09, Canterbury,
Report Na. EES 2008-10, Cedarbrook,
Report No. EES 2008-11, Craighurst,
Report No. EES 2008-12, Harbourwood,
Report No. EES 2008-13, Horseshoe Highlands,
Report No. EES 2008-14, Lake Simcoe Regional Airport,
Report No. EES 2008-15, Maplewood,
Report No. EES 2008-16, Medonte Hills,
Report No. EES 2008-17, Robincrest,
Report No. EES 2008-18, Shanty Bay,
Report No. EES 2008-19, Sugarbush,
Report No. EES 2008-20, Warminster.
Carried.
Page 7
Committee of the Whole Meeting -March 19, 2008
b) Report No. EES 2008-21, Keith Mathieson, Director of Engineering and
Environmental Services, re: Remove and Replace Streetlights on Paisley Court
and Annwood Copse -Village of Shanty Bay.
Motion No. CW080319-14
Moved by Cautanche, Seconded by Agnew
It is recommended that
1. Report No. EES 2008-21, Keith Mathieson, Director of Engineering and
Environmental Services, re: Remove and Replace Streetlights on Paisley Court
and Annwood Copse -Village of Shanty Bay be received and adopted.
2. That Hydro One only be allowed to remove the existing streetlights on Paisley
Court and Annwood Copse in the village of Shanty Bay if they are replaced with
new streetlights, as per Township of Oro-Medonte Standard OM-E2, at the
expense of Hydro One.
3. And Further That Hydro One be notified of Council's decision.
Carried.
11. BUILDING, PLANNING AND BY-LAW ENFQRCEMENT:
None.
12. EMERGENCY SERVICES:
a) Report No. FD 2008-1, Scott Cowden, Director of Fire and Emergency Services
re: Report on Activities, January, 2008.
Motion No. CW080319-15
Moved by Agnew, Seconded by Crawford
It is recommended that Report No. FD 2008-1, Scott Cowden, Director of Fire and
Emergency Services re: Report on Activities, January, 2008 be received far
information.
Carried.
Page 8
Committee of the Whole Meeting -March 19, 2008
13. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2008-8, Shawn Binns, Manager of Recreation and Community
Services re: Request for Grant/Subsidy, Midland/Penetanguishene, Branch of
the Canadian Cancer Society, Muskoka, North Simcoe Unit.
Motion No. GW080319-16
Moved by Crawford, Seconded by Coutanche
It is recommended that
1. Report No. RC 2008-8, Shawn Binns, Manager of Recreation and Community
Services re: Request for GrantlSubsidy, MidlandlPenetanguishene Branch of the
Canadian Cancer Society, Muskoka, North Simcoe Unit be received and
adopted.
2. That the MidlandlPenetanguishene Branch of the Canadian Cancer Society,
Muskoka, North Simcoe Unit be requested to submit the applicable fee of
$734.50 for the use of the Vasey Ball Diamonds, July 11-13, 2008.
3. And Further That the applicant be advised of Council's decision.
Defeated.
b) Report No. RC 2008-9, Shawn Binns, Manager of Recreation and Community
Services re: Sweetwater Park Construction Design.
The Manager of Recreation and Community Services distributed map
correspondence to members of Council.
Motion No. CW080319-17
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. RC 2008-9, Shawn Binns, Manager of Recreation and Community
Services re: Sweetwater Park Construction Design be received and adopted.
2. That staff proceed to advertise and issue itemized tender for the development of
the Sweetwater Park.
3. And Further That staff report back to Council with the results of the tender call.
Carried.
Page 9
Committee of the Whole Meeting -March 19, 2008
c} Report No. RC 2008-10, Shawn Binns, Manager of Recreation and Community Services
re: Ravines of Medonte Park -Final Design.
Motion No. CW080319-18
Moved by Coutanche, Seconded by Evans
It is recommended that
1. Report No. RC 2008-10, Shawn Binns, Manager of Recreation and Community Services
re: Ravines of Medonte Park -Final Design be received and adopted.
2. And Further That staff proceed with the development of the Ravines of Medonte Park as
outlined with any necessary modifications required as a result of topography and site
servicing requirements.
Carried.
14. IN-CAMERA:
Motion No. CW080319-19
Moved by Evans, Seconded by Agnew
It is recommended that we do now go In-Camera at 11:37 a.m. to discuss Personal Matters.
Carried.
Motion No. GW080319-20
Moved by Rgnew, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 12:16 p.m.
Carried.
a) Mayor N.S. Hughes, re: Personal Matter (Recreation Technical Support Group
Applications).
Motion No. CW080319-21
Moved by Evans, Seconded by Crawford
It is recommended that
1. The confidential verbal information presented by Mayor H.S. Hughes re: Personal Matter
(Recreation Technical Support Group Applications) be received.
2. That the Clerk bring forward the appropriate by-law for Council's consideration.
3. And Further That letters of appreciation be forwarded, under the Mayor's signature, to
the applicants.
Carried.
Page 10
Committee of the Whole Meeting -March 19, 2008
b) Robin Dunn, Chief Administrative Officer, re: Personal Matter (Detachment
Commander, Barrie OPP}.
Motion No. CW080319-22
Moved by Coutanche, Seconded by Crawford
It is recommended that the confidential correspondence dated March 18, 2008
presented by Robin Dunn, Chief Administrative Officer, re: Personal Matter
(Detachment Commander, Barrie OPP) be received with regret.
Carried.
15. QUESTIONS FROM THE PUBIC CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. CW080319-23
Moved by Crawford, Seconded by Evans
It is recommended that we do now adjourn at 12:42 p.m.
Carried.
Clerk, J. Douglas Irwin
Page 11
Committee of the Whole Meeting -March 19, 2008