03 12 2008 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Council Chambers
Wednesday, March 12, 2008 TIME: 7:04 p.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor Jahn Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director
of FinancelTreasurerlDeputy CAO; Doug Irwin, Director of
Corporate Services/Clerk; Keith Mathieson, Director of
Engineering and Environmental Services; Jerry Ball, Public
Works Superintendent; Shawn Binns, Manager of Recreation
and Community Services; Glenn White, Senior Planner; Hugh
Murray, Manager of Operations; Janette Teeter, Deputy Clerk
Also Present: Cliff Lockhart
1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C080312-1
Moved by Coutanche, Seconded by Allison
Be it resolved that the following items be added to the agenda for consideration:
17. IN-CAMERA ITEMS:
d) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792,
Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and
Project #7793, Line 2 North).
Carried.
4. ADOPTION OF AGENDA
Motion No. C080312-2
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, March 12,
2008 be received and adopted, as amended, to split Item 14b), "correspondence
dated February 25, 2008 from Janette Anderson, Manager, Lake Simcoe Ciean-
Up Fund, Environment Canada, re: Cal! for Letters of Intent for Lake Simcoe
Clean-up Fund' and "correspondence dated February 21, 2008 from Sharon
Bailey, Ministry of the Environment re: Reporting Requirements under Ontario
Regulation 450107 (O. Reg 450/07J".
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
None declared.
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL:
a) Minutes of Council Meeting of February 27, 2008.
Motion No. C080312-3
Moved by Agnew, Seconded by Crawford
Be it resolved that the minutes of the Council meeting held on February 27, 2008
be adopted as printed and circulated.
Carried.
b) Minutes of Special Council Meeting of March 4, 2008.
Motion No. C080312-4
Moved by Allison, Seconded by Coutanche
Be it resolved that the minutes of the Special Council meeting held on March 4,
2008 be adapted as printed and circulated.
Carried.
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Council Meeting Minutes- March 12, 2008
c) Minutes of Special Council Meeting of March 5, 2008.
Motion No. C080312-5
Moved by Crawford, Seconded by Agnew
Be it resolved that the minutes of the Special Council meeting held on March 5, 2008 be
adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Glenn Melton, re: Achievement of Drinking-Water Operator Certificate, Water
Distribution and Supply Subsystem -Class 3.
Motion No. C080312-5
Moved by Coutanche, Seconded by Allison
Be it resolved that Glenn Melton be recognized for receiving the Drinking-Water Operator
Certificate, Water Distribution and Supply Subsystem -Class 3 from the Ontario
Environmental Training Consortium.
Carried.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: 2008 Township of
Oro-Medonte Operating, Capital and Reserves Budgets.
The Director of Finance/Treasurer/Deputy CAO distributed correspondence to members
of Council.
Motion No. C080312-7
Moved by Allison, Seconded by Coutanche
Be it resolved that the amendments as at March 12, 2008 to the 2008 Draft Township of
Oro-Medonte budget dated January 30, 2008, as compiled by Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO are hereby adapted.
Carried.
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Council Meeting Minutes- March 12, 2008
Motion No. 0080312-8
Maned by Evans, Seconded by Crawford
Be it resolved that the deferral Motion No. SC080305-6 which reads,
`Be it resolved that the Township of Ora-Medante's 2008 Operating, Capital and
Reserves budgets, with the exception of Waste Management, are hereby adapted"
be amended to strike, "with the exception of Waste Management".
Carried.
Motion No. G080312-9
Moved by Coutanche, Seconded by Allison
Be it resolved that the Township of Oro-Medonte's 2008 Operating, Capital and
Reserves budgets are hereby adopted.
Carried.
Recorded Vote Requested
Deputy Mayor Haugh
Gouncillar Agnew
Councillor Allison
Councillor Coutanche
Cauncillor Crawford
Cauncillor Evans
Mayor H.S. Hughes
by Deputy Mayor Hough
Nay
Yea
Yea
Yea
Yea
Yea
Yea
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. REPORTS OF COMMITTEES:
a) Oro-Medonte Environmental Group Advisors (OMEGA) minutes, meeting held on
February 21, 2008.
Motion No. 0080312-10
Moved by Crawford, Seconded by Agnew
Be it resolved that the draft minutes of the Oro-Medonte Environmental Group
Advisors {OMEGA) meeting held on February 21, 2008 be received.
Carried.
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Council Meeting Minutes- March 12, 2008
Motion No. C080312-11
Moved by Allison, Seconded by Coutanche
Be it resolved that an OMEGA Working Group be established for Sustainable
Agriculture and that the following members be appointed:
• Andy McNiven,
• Josephine Martensson-Hemsted,
• Doug Shelswell,
• Allan Johnson,
• Mike Vandergeest.
Carried.
Motion No. C080312-12
Moved by Crawford, Seconded by Evans
Be it resolved that the terms of reference for the OMEGA Sustainable Agriculture
Working Group be adopted.
Carried.
Motion No. C080312-13
Moved by Coutanche, Seconded by Allison
Be it resolved that an OMEGA Working Group be established for Water Quality,
that incorporates Lake Management, and that the following members be
appointed:
• Bob Barlow,
• David Edwards,
• Wilf McMechan,
• Josephine Martensson-Hemsted,
• Gerry Murphy,
• Beverley Smith.
Carried.
Motion No. C080312-14
Moved by Crawford, Seconded by Agnew
Be it resolved that the revised terms of reference for the OMEGA Water
Quality/Lake Management Working Group be adopted.
Carried.
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Council Meeting Minutes- March 12, 2008
Motion No. 0080312-15
Moved by Allison, Seconded by Coutanche
Be it resolved that Tim Croaks be appointed as a Member of the OMEGA Water
QualitylLake Management Working Group.
Carried.
Motion No. 0080312-1 fi
Moved by Evans, Seconded by Crawford
Be it resolved that up to three OMEGA members be authorized to attend the 2008
Central Ontario Municipal Conference on April 10, 2008.
Defeated.
b) Planning Advisory Committee minutes, meeting held on February 25, 2008.
Motion No. 0080312-17
Moved by Coutanche, Seconded by Allison
Be it resolved that the draft minutes of the Planning Advisory Committee meeting
held on February 25, 2008 be received.
Carried.
c) Committee of the Whole minutes, meeting held on March 5, 2008.
Motion No. 0080312-18
Moved by Crawford, Seconded by Evans
Be it resolved that the minutes of the Committee of the Whole Meeting held on
March 5, 2008 be received and further that the recommendations therein be
adopted.
Carried.
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Council Meeting Minutes- March 12, 2008
13. CC?NSENT AGENDA:
a) Lake Simcoe Regional Airport Commission minutes, meeting held on January 17,
2008.
Staff Recommendation: Receipt.
b) Lake Simcoe Region Conservation Authority minutes, meeting held on January 25,
2008.
Staff Recommendation: Receipt.
c} David Caplan, Minister, Ministry of Public Infrastructure Renewal, correspondence
dated February 28, 2008 re: Canada-Ontario Municipal Rural Infrastructure Fund
{COMRIF).
Staff Recommendation: Receipt.
d) Barrie Public Library minutes, meeting held on January 24, 2008.
Staff Recommendation: Receipt.
e) Scott Hammond, Chair, Orillia District Chamber of Commerce, correspondence
dated February 29, 2008 re: Second Annual Youth and the Performing Arts Spring
Luncheon, April 7, 2008, Best Western Mariposa Inn & Conference Centre.
Staff Recommendation: Receipt.
f) Oro-Medonte Chamber of Commerce minutes, meeting held on February 11, 2008.
Staff Recommendation: Receipt.
g} Orillia Public Library Board minutes, meeting held on January 23, 2008.
Staff Recommendation: Receipt.
Motion No. C080312-19
Moved by Coutanche, Seconded by Allison
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda correspandence" be adopted as printed:
a) Lake Simcoe Regional Airport Commission minutes, meeting held an January 17,
2008.
Received.
b) Lake Simcoe Region Conservation Authority minutes, meeting held an January 25,
2008.
Received.
c) David Caplan, Minister, Ministry of Public Infrastructure Renewal, correspondence
dated February 28, 2008 re: Canada-Ontario Municipal Rural Infrastructure Fund
{COMRIF).
Received.
d) Barrie Public Library minutes, meeting held on January 24, 2008.
Received.
e} Scott Hammond, Chair, Orillia District Chamber of Commerce, carrespondence
dated February 29, 2008 re: Second Annual Youth and the Performing Arts Spring
Luncheon, April 7, 2008, Best Western Mariposa Inn & Conference Centre.
Received.
f) Oro-Medonte Chamber of Commerce minutes, meeting held on February 11, 2008.
Received.
g) Orillia Public Library Board minutes, meeting held on January 23, 2008.
Received.
Carried.
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Council Meeting Minutes- March 12, 2048
14. COMMUNICATIONS:
a) Wayne Wilson, CAOISecretary-Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated March 3, 2008 re: NVCA Services and
Budget - An Investment in our Future.
Motion No. C080312-20
Moved by Evans, Seconded by Crawford
Be it resolved that
1. The correspondence dated March 3, 2008 from Wayne Wilson,
CAOlSecretary-Treasurer, Nottawasaga Valley Conservation Authority, re:
NVCA Services and Budget - An Investment in our Future be received.
2. And Further That Council directs the Township of Oro-Medonte NVCA
representatives to advise that the Bass Lake Water Quality Survey be
undertaken in 2008 by NVCA as an Oro-Medonte priority.
Carried.
Recorded Vote Requested I
Councillor Allison
Councillor Coutanche
Councillor Crawford
Councillor Evans
Deputy Mayor Hough
Councillor Agnew
Mayor H.S. Hughes
~y Councillor Allison
Yea
Yea
Yea
Yea
Yea
Yea
Yea
b) Janette Anderson, Manager, Lake Simcoe Clean-Up Fund, Environment
Canada, correspondence dated February 25, 2008 re: Gall for Letters of
Intent for Lake Simcoe Clean-up Fund.
Motion No. C080312-21
Moved by Allison, Seconded by Coutanche
Be it resolved that
1. The correspondence dated February 25, 2008 from Janette Anderson,
Manager, Lake Simcoe Clean-Up Fund, Environment Canada, re: Call for
Letters of Intent for Lake Simcoe Clean-up Fund be received.
2. That the Township of Oro-Medonte support the Lake Simcoe Region
Conservation Authority's application of projects with respect to the Call for
Letters of Intent for Lake Simcoe Clean-up Fund.
3. And Further That the applicant and Lake Simcoe Region Conservation
Authority be advised of Council's decision.
Carried.
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Council Meeting Minutes- March 12, 2008
Motion No. C080312-22
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated February 21, 2008 from Sharon
Bailey, Director, Land and Water Policy Branch, Ministry of the Environment re:
Reporting Requirements under Ontario Regulation 450107 (O. Reg 450/07) be
received and further that staff advise Council accordingly.
Carried.
c) Association of Municipalities of Ontario, 109t" AMO Annual Conference,
August 24-27, 2008, Westin Ottawa Hotel & Ottawa Congress Centre.
Motion No. C480312-23
Moved by Goutanche, Seconded by Allison
Be it resolved that the correspondence re: Association of Municipalities of
Ontario, 109t" AMO Annual Conference, August 24-27, 2008, Westin Ottawa
Hotel & Ottawa Congress Centre be received; and further that Councillors Agnew,
Coutanche and Crawford be authorized to attend.
Carried.
d) John Swartz, Chair, Orillia Public Library Board, correspondence dated
February 1, 2008 re: Contract for Library Services.
Motion No. C080312-24
Moved by Agnew, Seconded by Evans
Be it resolved that
1. The correspondence dated February 1, 2008 from Jahn Swartz, Chair, Orillia
Public Library Board, re: Contract far Library Services be received.
2. That the Township of Oro-Medonte enter into a one year contract from
January 1, 2008 to December 31, 2008 with the Orillia Public Library Board at
a sum of $90,000.
3. That the Clerk bring forward the appropriate by-law for Council's
consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
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Council Meeting Minutes- March 12, 2008
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS SEEN GIVEN:
None.
17. IN-CAMERA ITEMS:
Motion No. C080312-25
Moved by Allison, Seconded by Coutanche
Be it resolved that we do now go In-Camera at 9:20 p.m. to discuss Legal,
Personnel and Property Matters.
Carried.
Motion No. CO$0312-26
Moved by Agnew, Seconded by Crawford
Be it resolved that we do now Rise and Report from In-Camera at 10:40 p.m.
Carried.
a) Robin Dunn, CA4, re: Legal Matter (Lake Simcoe Regional Airport).
Motion No. CO$0312-27
Moved by Coutanehe, Seconded by Allison
Be it resolved that the confidential verbal information and confidential
correspondence dated February 25, 2008 presented by Robin Dunn, CAO, re:
Legal Matter (Lake Simcoe Regional Airport) be received.
Carried.
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Council Meeting Minutes- March 12, 2008
b) Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter
(Unopened Raad Allowance Between Concession 6 and 7, Part of PIN
#58533-0179, Modco} [from March 5, 2908 meeting].
Motion No. C08U312-28
Moved by Crawford, Seconded by Agnew
Be it resolved that the confidential verbal information presented by Doug Irwin,
Director of Corporate ServiceslClerk, re: Property Matter {Unopened Road
Allowance Between Concession 6 and 7, Part of PIN #58533-0179, Modco} be
received; and further that staff be authorized to proceed as directed by Council.
Carried.
c} Mayor H.S. Hughes, re: Personnel Matter (Fire).
Motion No. G080312-29
Moved by Allison, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Mayor H.S.
Hughes, re: Personnel Matter (Fire) be received.
Carried.
d} Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty
Corporation, ORC, Potentially Surplus Provincial Property, Project #7792,
Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and
Project #7793, Line 2 North}.
Motion No. C080312-30
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation,
ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult
Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2
North} be received.
Carried.
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Council Meeting Minutes- March 12, 200$
1$. BY-LAWS:
a} By-Law No. 2008-429 A By-Law of The Corporation of the Township of Oro-
Medonte to Authorize the Borrowing Upan Amortizing
Debentures in the Principal Amount of $490,000
Towards the Cost of the Road Improvements.
Motion No. CO$0312-31
Maned by Coutanche, Seconded by Allison
Be it resolved that a By-Law of The Corporation of the Township of Oro-Medonte
to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount
of $490,000 Towards the Cost of the Road Improvements be introduced and read
a first and second time and numbered By-Law No. 2008-029.
Carried.
That By-Law No. 2008-029 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
b} By-Law No. 2008-034 A By-law to Appoint Municipal Weed Inspectors and
to Repeal By-law No. 2007-024.
Motion No. G080312-32
Moved by Agnew, Seconded by Evans
Be it resolved that a By-law to Appoint Municipal Weed Inspectors and to Repeal
By-law No. 2007-024 be introduced and read a first and second time and
numbered By-Law No. 2008-034.
Carried.
That By-Law No. 2008-034 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- March 12, 2408
c) By-Law No. 2008-035 A By-Law to Authorize the Execution of an
Agreement Between the Township of Oro-Medonte
and the Canadian Union of Public Employees and its
Local 2380.
Motion No. C080312-33
Moved by Allison, Seconded by Coutanche
Be it resolved that a By-Law to Authorize the Execution of an Agreement Between
the Township of Oro-Medonte and the Canadian Union of Public Employees and
its Local 2380 be introduced and read a first and second time and numbered By-
Law No. 2008-035.
Carried.
That By-Law No. 2008-035 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
19. CONFIRMATION BY-LAW NO. 2008-033
Motion No. C080312-34
Moved by Evans, Seconded by Crawford
Be it resolved a By-Law to confirm the proceedings of the Council meeting held
on Wednesday, March 12, 2008 be introduced and read a first and second time
and numbered By-Law No. 2008-033.
Carried.
That By-Law No. 2008-033 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
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Council Meeting Minutes- March 12, 2008
22. ADJOURNMENT
Motion No. C080312-35
Moved by Cautanche, Seconded by Allison
Be it resolved that we do now adjourn at 14:56 p.m.
Carried.
a
~ Mayor, H.S. H
,_
Clerk, J. Douglas Irwin
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Council Meeting Minutes- March 12, 2008