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03 05 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Oro-Medonte Community Centre, Banquet Hall Wednesday, March 5, 2008 TIME: 9:05 a.m. Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of FinancelTreasurerlDeputy CAO; Doug Irwin, Director of Corporate ServiceslClerk; Shawn Binns, Manager of Recreation and Community Services; Bruce Hoppe, Director of Building and Planning Services; Jerry Ball, Public Works Superintendent; Keith Mathieson, Director of Engineering and Environmental Services; Tamara Obee, Human Resources Officer Also Present: None. Mayor H.S. Hughes assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. GW080305-1 Moved by Evans, Seconded by Agnew It is recommended that the following items be added to the agenda for consideration: None. Carried. 2. ADOPTION OF THE AGENDA Motion No. CW080S05-2 Moved by Allison, Seconded by Hough It is recommended that the agenda far the Committee of the Whole meeting of Wednesday, March 5, 2008 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL- NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: None. 5. CONSENT AGENDA: a} Rainer Kuhl, correspondence dated February 21, 2008 re: Letter of Appreciation. Staff Recommendation: Receipt. b) Springwater Public Library Board minutes, meeting held on January 8, 2008. Staff Recommendation: Receipt. c} Julie Matuszek, Branch Manager, Canadian Red Cross, correspondence dated February 22, 2008, re: Proclamation Request, March, 2008, "Red Cross Month". Staff Recommendation: Receipt, Proclaim and Post on Township Website. d) Douglas Parker, Executive Director, Ontario Municipal Water Association, correspondence dated February 11, 2008 re: OMWA's Letters in Support of Federal Funding for Infrastructure. Staff Recommendation: Receipt. e} Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence dated February 22, 2008, re: 2008 Airport Operating Budget. Staff Recommendation: Receipt and Refer to 2008 Budget Deliberations. Motion No. CW080305-3 Moved by Evans, Seconded by Crawford It is recommended that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: a) Rainer Kuhl, correspondence dated February 21, 2008 re: Letter of Appreciation. Received. b) Springwater Public Library Board minutes, meeting held on January 8, 2008. Received. c) Julie Matuszek, Branch Manager, Canadian Red Cross, correspondence dated February 22, 2008, re: Proclamation Request, March, 2008, "Red Cross Month". Received, Proclaimed and Posted on Township Website. d) Douglas Parker, Executive Director, Ontario Municipal Water Association, correspondence dated February 11, 2008 re: OMWA's Letters in Support of Federal Funding for Infrastructure. Received. e) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence dated February 22, 2008, re: 2008 Airport Operating Budget. Received and Referred to 2008 Budget Deliberations. Carried. Page 2 Committee of the Whole Meeting -March 5, 2008 6. CQMMUNICATIONS. a) Craig Shelswell, Co-Owner, 2088560 Ontario Ltd., correspondence dated January 21, 2008 re: Offer to Purchase, W Part Lot 16, Conc. 12, RP51 R-18508, PR 8, 7, 10. Nation No. CW08Q3Q5-4 Moved by Hough, Seconded by Allison It is recommended that the correspondence dated January 21, 2008 from Craig Shelswell, Co-Owner, 2088560 Ontario Ltd., re: Offer to Purchase, W Part Lot 16, Conc. 12, RP51 R-18508, PR 8, 7, 10 be received and referred to staff for a report. Carried. b) Pamela Malott, Manager of Corporate and Legislative Services & Town Clerk, Town of Amherstburg, correspondence dated January 25, 2008 re: Resolution, Lead Testing Mandated by Province for Municipal Drinking Water. Motion No. CW080305-5 Moved by Crawford, Seconded by Evans It is recommended that 1. The correspondence dated January 25, 2008 from Pamela Malott, Manager of Corporate and Legislative Services & Town Clerk, Town of Amherstburg, re: Resolution, Lead Testing Mandated by Province for Municipal Drinking Water be received. 2. And Whereas the Ontario Government amended the existing Drinking Water Systems Regulation O. Reg. 170/03, effective July 2007, mandating Municipalities to comply by performing additional tests at private residential taps to check for lead in the drinking water. 3. And Whereas Municipalities are being asked to conduct testing that is not on property or facilities owned by the Municipality. 4. And Whereas the required testing far the Township of Oro-Medonte is approximately $23,200.00 including lab costs. 5. Now Therefore Be it Resolved that the Council of the Township of Or-Medonte requests that the Province of Ontario provide the immediate necessary funding to Ontario Municipalities to finance the costs of the mandated Lead Testing far Municipal Drinking Water. 6. And Further That the Dalton McGuinty, Premier; John Philip Gerretsen, Minister of the Environment; Bruce Stanton, MP, Simcoe North; Garfield Dunlop, MPP, Simcoe North; and the Town of Amherstburg be notified of Council's decision. Carried. Page 3 Committee of the Whole Meeting -March 5, 2008 c) Dennis Roughley, Chair, Board of Health, Simcoe Muskoka District Health Unit, correspondence dated February 21, 2008 re: Request of Resolution of Support for Sale of Health Unit Property, 5 Pineridge Gate, Gravenhurst, Health Protection & Promotion Act, 1990, Section 52. Motion No. CW080305-6 Moved by Allison, Seconded by Hough It is recommended that 1. The correspondence dated February 21, 2008 from Dennis Roughley, Chair, Board of Health, Simcoe Muskoka District Health Unit, re: Request of Resolution of Support for Sale of Health Unit Property, 5 Pineridge Gate, Gravenhurst, Health Protection & Promotion Act, 1990, Section 52 be received. 2. And Whereas the Board of Health for the Simcoe Muskoka District Health Unit has indicated a willingness to sell the health unit building located at 5 Pineridge Gate, Gravenhurst. 3. And Whereas the Town of Gravenhurst has indicated a willingness to purchase the health unit building located at 5 Pineridge Gate, Gravenhurst. 4. And Whereas the Board of Health's right to sell health unit property requires the approval of the majority of the municipalities serviced by the Board of Health. 5. Now Therefore Be it Resolved That the Township of Ora-Medonte consents to the sale of the property located at 5 Pineridge Gate, Gravenhurst. 6. And Further That the applicant be advised of Council's decision. Carried. d) Nopte Perlas, correspondence dated January 18, 2008 re: Request for Relief from By-Law No. 2005-118 (Signs and Other Advertising Devices), 11 Line 13 South. Motion No. CW080305-7 Moved by Allison, Seconded by Agnew It is recommended that the correspondence dated January 18, 2008 from Nopte Perlas, re: Request for Relief from By-Law No. 2005-118 (Signs and Other Advertising Devices}, 11 Line 13 South be received and referred to staff for a report. Carried. Page 4 Committee of the Whole Meeting -March 5, 2008 e) Patrick Capobianco, President, Valdar Engineering Inc., correspondence dated February 4, 2008 re: Realignment of Horseshoe Valley Road and Line 6 North, Cost Sharing Agreement of September 27, 1994. Motion No. CW080305-8 Moved by Hough, Seconded by Allison It is recommended that the correspondence dated February 4, 2008 from Patrick Capobianco, President, Valdor Engineering Inc., re: Realignment of Horseshoe Valley Road and Line 6 North, Cost Sharing Agreement of September 27, 1994 be received and referred to staff for a report. Carried. f} Oro-Medonte History Association minutes, meetings held on December 11, 2007 and January 30, 2008. Motion No. CW080305-9 Maned by Agnew, Seconded by Crawford It is recommended that the minutes of the Oro-Medonte History Association meetings held an December 11, 2007 and January 30, 2008 be received. Carried. Motion No. CW080305-10 Moved by Allison, Seconded by Hough It is recommended that 1. The Terms of Reference for the Oro-Medonte History Association received February 28, 2008 be received. 2. That the Council of the Township of Oro-Medonte request that the Oro-Medonte History Association's Terms of Reference be dated February 28, 2008 for future reference. 3. And Further That the Oro-Medonte History Association be advised of Council's decision. Carried. 7. REPORTS OF MEMBERS OF COUNCIL: None. Page 5 Committee of the Whole Meeting -March 5, 2008 ~~ 8. FINANCE AND AQMINISTRATI{7N: a) Report No. TR 2008-6, Paul Gravelle, Director of Finance/TreasurerlDeputy CA4, re: Development Charge Indexing. Motion No. GW080305-11 Moved by Crawford, Seconded by Agnew It is recommended that 1. Report No. TR 2008-6, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Development Charge Indexing be received and adopted. 2. The Township's development charge per single detached dwelling unit be increased by $285.00 to $5,034.95. 3. The Township's development charge per other dwelling unit be increased by $241.15 to $4,260.33. 4. And Further That the said increases shall be effective March 13, 2008. Carried. b) Report No. ADM 2008-5, Doug Irwin, Director of Corporate Services/Clerk re: Set Fines -Animal Control By-Law No. 2008-030. Motion No. CW080305-12 Moved by Hough, Seconded by Allison It is recommended that 1. Report No. ADM 2008-5, Doug Irwin, Director of Corporate ServiceslClerk re: Set Fines -Animal Control By-Law No. 2008-030 be received and adopted. 2. That the fines related to Appendix "A" of By-Law No. 2008-030, licensing, regulating and controlling dogs, and Appendix "D" of By-Law No. 2008-030, regulating and controlling animals, be set at $100.00. 3. And Further That the Clerk, immediately, forward the appropriate documentation to the Ministry of the Attorney General for approval. Carried. 9. PUBLIC WORKS: None. 10. ENGINEERING & ENVIR©NMENTAL SERVICES: None. Page 6 Committee of the Whole Meeting -March 5, 2008 11. E3UILDING, PLANNING AND BY-LAW ENFORCEMENT: a} Report No. BP 2008-14, Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment 2007-ZBA-11 (George Gaudet}, West Part of Lot 25 Concession 10, (Oro}, Township of Oro-Medonte. Motion No. CW080305-13 Moved by Agnew, Seconded by Evans It is recommended that 1. Report No. BP 2008-14, Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment 2007-ZBA-11 (George Gaudet), West Part of Lot 25 Concession 10, (Oro), Township of Ora-Medonte be received. 2. And Further That Zoning By-law Amendment Application 2007-ZBA-11, West Part of Lot 25, Concession 10, (Oro), Township of Oro-Medonte, proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. 12. EMERGENCY SERVICES: None. 13. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2008-7, Shawn Binns, Manager of Recreation and Community Services re: Ora-Medonte Community Arena Oil Tank Contamination. Motion No. CW080305-14 Moved by Allison, Seconded by Hough It is recommended that 1. Report No. RC 2008-7, Shawn Binns, Manager of Recreation and Community Services re: Oro-Medonte Community Arena Oil Tank Contamination be received and adopted. 2. That Council waives the provisions of Purchasing By-Law No. 2004-112 to allow for sole sourcing of the works. 3. That Comco Petroleum Management Inc. be retained to carry out in-situ bio- remediation of the contaminated area. 4. And Further That the expense of $47,264 be funded through the contingency reserve fund. Carried. Page 7 Committee of the Whole Meeting -March 5, 2008 14. IN-CAMERA: Motion No. CW080305-15 Moved by Evans, Seconded by Crawford It is recommended that we do now go In-Camera at 10:09 a.m. to discuss a Property Matter. Carried. Motion No. CW080305-16 Moved by Hough, Seconded by Allison It is recommended that we do now Rise and Report from In-Camera at 10:29 a.m. Carried. a) Doug Irwin, Director of Corporate ServiceslClerk, re: Property Matter (Unopened Road Allowance Between Concession 6 and 7, Part of PIN #58533-0179, Modco). Motion No. CW080305-17 Moved by Crawford, Seconded by Evans It is recommended that the confidential correspondence dated February 28, 2008 from Modco Homes and verbal information presented by Doug Irwin, Director of Corporate Services/Clerk, re: Property Matter (Unopened Road Allowance Between Concession 6 and 7, Part of PIN #58533-0179, Modco) be received; and further that staff report back to Council. Carried. 15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 16. ANNOUNCEMENTS Page 8 Committee of the Whole Meeting -March 5, 2008 17. ADJOURNMENT Motion Na. CW08t1305-18 Moved by Allison, Seconded iay Haugh It is recommended that we do now adjourn at 10:36 a.m. Carried. .. Mayor, H.S. Hughes CI k, J. Douglas Irwin Page 9 Committee of the Whole Meeting -March 5, 2008