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03 12 2008 Council AgendaP • A M IRON: M kyll: WEDNESDAY, MARCH 12,2008 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR • • - B1101 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" a) Minutes of Council Meeting of February 27, 2008. b) Minutes of Special Council Meeting of March 4, 2008. c) Minutes of Special Council Meeting of March 5, 2008. 7. RECOGNITION OF ACHIEVEMENTS: a) Glenn Melton, re: Achievement of Drinking-Water Operator Certificate, Water Distribution and Supply Subsystem - Class 3. [lam 9. DEPUTATIONS: EM a) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: 2008 Township of Oro- Medonte Operating, Capital and Reserves Budgets. a) Oro-Medonte Environmental Group Advisors (OMEGA) minutes, meeting held on February 21, 2008. b) Planning Advisory Committee minutes, meeting held on February 25, 2008. c) Committee of the Whole minutes, meeting held on March 5, 2008. 13. CONSENT AGENDA: a) Lake Simcoe Regional Airport Commission minutes, meeting held on January 17, 2008. Staff Recommendation: Receipt. b) Lake Simcoe Region Conservation Authority minutes, meeting held on January 25, 2008. Staff Recommendation: Receipt. c) David Caplan, Minister, Ministry of Public Infrastructure Renewal, correspondence dated February 28, 2008 re: Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF). Staff Recommendation: Receipt. d) Barrie Public Library minutes, meeting held on January 24, 2008. Staff Recommendation: Receipt. e) Scott Hammond, Chair, Orillia District Chamber of Commerce, correspondence dated February 29, 2008 re: Second Annual Youth and the Performing Arts Spring Luncheon, April 7, 2008, Best Western Mariposa Inn & Conference Centre. Staff Recommendation: Receipt. f) Oro-Medonte Chamber of Commerce minutes, meeting held on February 11, 2008. Staff Recommendation: Receipt. g) Orillia Public Library Board minutes, meeting held on January 23, 2008. Staff Recommendation: Receipt. 14. COMMUNICATIONS: a) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated March 3, 2008 re: NVCA Services and Budget — An Investment in our Future. b) Janette Anderson, Manager, Lake Simcoe Clean-Up Fund, Environment Canada, correspondence dated February 25, 2008 re: Call for Letters of Intent for Lake Simcoe Clean-up Fund. Association of f r of . i 1 09th t • Annual ! August 008 Westin Ottawa Hotel i Ottawa Congress d) John Swartz, Chair, Orillia Public Library Board, correspondence dated February 1, 008 Contract i Library 16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: em- 17. IN- CAMERA ITEMS: a) Robin Dunn, CAO, re: Legal Matter (Lake Simcoe Regional Airport). b) Doug Irwin, Director of Corporate Services /Clerk, re: Property Matter (Unopened Road Allowance Between Concession 6 and 7, Part of PIN #58533 -0179, Modco) [from March 5, 2008 meeting]. c) Mayor H.S. Hughes, re: Personnel Matter (Fire). 18. BY -LAWS: a) By -Law No. 2008 -029 A By -Law of The Corporation of the Township of Oro - Medonte to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of $490,000 Towards the Cost of the Road Improvements. b) By -Law No. 2008 -034 A By -law to Appoint Municipal Weed Inspectors and to Repeal By -law No. 2007 -024. c) By -Law No. 2008 -035 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and the Canadian Union of Public Employees and its Local 2380. 19. CONFIRMATION BY -LAW NO. 2008 -033 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS 22. ADJOURNMENT F-j!gRignell T • 6 FUR i-S 17. IN-CAMERA ITEMS: d) Robin Dunn, Chief Administrative Officer, re: Property Matter (Ontario Realty Corporation, ORC, Potentially Surplus Provincial Property, Project #7792, Edgar Adult Occupational Centre, 1552 Bass Lake Sideroad West; and Project #7793, Line 2 North). CLASS /CATEGORIE 3 March 31, 2011 6352 • ....;�,. i r, ..: a., . � s Rk£� 4�':�pn new: PFD; a5, 7. �9Ct+ �dG" siAtfi= z" �itp�riA�ii�� 'aYb�adar�tSlti�fmwoa'�5�lea.�.. ° .. .° �. ... ��8�f1tFtt<si.aanawl3JK� .: � � �e'`aRs�a;-u�,rq, a � : i ze, -..., 1374C (. MI * 111-1- - exYeled .—I (1c TOWNSHIP OF ORO—MEDONTE,��(a,-,-,cAe.,-�/ I 2008 BUDGET WASTE MANAGEMENT The County of Simcoe is responsible for the provision of services related to waste management. The County levies the Township annually for the net costs to provide these services. The County is introducing the Green Bin (Source Separated Organics) in 2008. The recycling program will be expanded and electronic recycling opportunities introduced. The Township of Oro-Medonte levies a flat rate charge per residential unit for waste management services. Please find below a summary of these rates. 2008 2007 Regular $142.00 $120.00 Recycling only $ 42.90 $ 36.84 2008 Departmental Budget Worksheet Revenues 2007 Account Description Budget Actual 2008 Actual Budget Township of Oro-Medonte % Pepartment: WASTE MANAGEMENT 1,199,156.00 1,199,156.00 0.00 1,395,663.00 16 2,000.00 Fund: OPERATING 0.00 2,000.00 2,000.00 0.00 0.00 Sub-dept: WASTE MANAGEMENT 1,500.00 1,440.00 250.00 1,500.00 1,500.00 Activity: REVENUE 250.00 1,500.00 1,202,656.00 1,200,596.00 250.00 1-88-571-111-510 Tipping Fee Royalties (156,395.00) (172,454.21) (890,21) (156,146.00) 1-88-571-111-522 Waste Management Charges (1,037,640.00) (1,032,480.00) 0.00 (1,233,554.00) 19 1-88-571-111-525 Recycling Only Charges (5,121.00) (4,85036) 0,00 (5,963.00) 16 1-88-571-111-527 Sale Of Blue Boxes (1,500.00) (810.00) (126.00) (1,500.00) 1-88-571-111-529 Garbage Tags (2,000.00) (1,220.00) (340.00) (2,000.00) Total: REVENUE (1,202,656.00) (1,211,814.97) (1,356.21) (1,399,163.00) 16 Total: WASTE MANAGEMENT (1,202,656.00) (1,211,814.97) (1,356.21) (1,399,163.00) 16 Total: Revenues Sub-dept: WASTE MANAGEMENT Activity: OTHER COSTS 1-88-881-229-840 County Waste Management Levy Total: OTHER COSTS Activity: COLLECTION COSTS 1-88-881-251-529 Garbage Tags Total: COLLECTION COSTS Activity: RECYCLING 1-88-881-252-768 Blue Boxes Total: RECYCLING Total: WASTE MANAGEMENT Total: Expenses Total: WASTE MANAGEMENT (1,202,656.00) (1,211,814.97) (1,356.21) (1,399,163.00) 1,199,156.00 1,199,156.00 0.00 1,395,663,00 16 1,199,156.00 1,199,156.00 0.00 1,395,663.00 16 2,000.00 0.00 0.00 2,000.00 2,000.00 0.00 0.00 2,000.00 1,500.00 1,440.00 250.00 1,500.00 1,500.00 1,440.00 250.00 1,500.00 1,202,656.00 1,200,596.00 250.00 1,399,163.00 16 1,202,656.00 1,200,596.00 250.00 1,399,163.00 0.00 (11,218.97) (1,106.21) 0.00 Monday March 10, 2008 11:07:48 AM (gravelle) Page 7 or 7 TOWNSHIP • ORO-MEDONTE i•• t• ENVIRONMENTAL GROUP ADVISORS (OMEGA) MEETING MINUTES Thursday, February 21, 2008 @ 7:00 p.m. Council Chambers Present: Bob Barlow Steve Cromw Meryl Drake David Edward I III 1� Ruth Fountain Susan Grant Margo Holt Allan Johnson David Kenn•d Regrets: John Bosomworth Don Hanney Jacinta McNairn Andy McNiven Gerry Murphy Andria Leigh Lynette Crawford-Mader Josephine Martensson-Hemstead Wilf McMechan Avery Parle Doug Shelswell Mike Vandergeest Kim Wand Jim Purnell Beverley Smith Peter Wigham Jim Woodford Council/Staff Mayor H.S. Hughes Doug Irwin, Clerk Present: Councillor Sandy Agnew Councillor Mel Coutanche 1. Councillor Coutanche called the meeting to order. Moved by Andria Leigh, Seconded by Josephine Martensson-Hemstead It is recommended that the agenda for the Oro-Medonte Environmental Group Advisors (OMEGA) meeting of Thursday, February 21, 2008 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST 8i THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT None declared. D -0 i 1 11 1 1 : I Moved by Ruth Fountain, Seconded by Meryl Drake It is recommended that the minutes of the Oro-Medonte Environmental Group Advisors (OMEGA) meeting held on January 17, 2008 be received and adopted. Carried. 5. WORKING GROUPS: a) Sustainable Agriculture — Draft Terms of Reference. Moved by Susan Grant, Seconded by Margo Holt It is recommended that the correspondence dated February 13, 2008 from the OMEGA Sustainable Agriculture Working Group re: Terms of Reference be received and approved. And Further That it is recommended to Council that the terms of reference for the OMEGA Sustainable Agriculture Working Group be adopted. Carried. b) Water Quality/Lake Management (WQLM) — Draft Terms of Reference. Motion No. OMEGA-080221-4 Moved by Susan Grant, Seconded by Josephine Martensson-Hemstead It is recommended that OMEGA Water Quality/Lake Management Working Group re: Revised Terms of Reference be received and approved. And Further That it is recommended to Council that the revised terms of reference for the OMEGA Water Quality/Lake Management Working Group be adopted. Carried. Page 2 OMEGA Meeting — February 21, 2008 c) Habitat — Tree Preservation By-law [deferred from January 17, 2008 meeting]. 7110 =0- it • ZROMMji "Mrs It is recommended that the correspondence dated January 2, 2008 from the OMEGA Habitat Working Group re: Tree Preservation By-Law be received and that the OMEGA Habitat Working Group forward a report with formal recommendations, as outlined by OMEGA for Settlement Areas, on lands zoned Residential, under 1 hectare in size, and does not overlap other by-laws, to Council for consideration of a Tree Preservation By-Law. Carried. a) Oro Moraine • -• ••. - b) Growth Issues Andria Leigh provided an update. c) Habitat Lynette Mader provided an update. d) Process for Working Groups Co-Chair Councillor Coutanche reviewed key points from By-Law No. 2007-100 including the flowchart. Page 3 OMEGA Meeting — February 21, 2008 L) a) Tim Crooks, correspondence dated February 11, 2008 re: Membership on the Water Quality/Lake Management Working Group. Moved by Meryl Drake, Seconded by Avery Parle It is recommended that the correspondence dated February 11, 2008 from Tim Crooks re: Membership on the Water Quality/Lake Management Working Group be received. And Further That it is recommended to Council that Tim Crooks be appointed as a Member of the OMEGA Water Quality/Lake Management Working Group. Carried. b) Ministry of Municipal Affairs and Housing, re: 2008 Central Ontario Municipal Conference, Thursday, April 10, 2008, Vaughan. Moved by Avery Parle, Seconded by Allan Johnson It is recommended that the correspondence from the Ministry of Municipal Affairs and Housing and verbal information presented by Councillor Agnew re: 2008 Central Ontario Municipal Conference, Strategies for Sustainable Communities, April 10, 2008, Paramount Conference and Event Venue, Vaughan, be received. And Further That it is recommended to Council that up to three OMEGA members be authorized to attend the 2008 Central Ontario Municipal Conference on April 10, 2008. 8. OTHER BUSINESS/QUESTIONS Discussion. Carried. Page 4 OMEGA Meeting — February 21, 2008 9. NEXT MEETING DATE Moved by Josephine Martensson-Hemstead, Seconded by David Kennedy It is recommended that OMEGA meets every second month on the third Thursday. Carried. The next meeting is scheduled for Thursday, April 17, 2008 at 7:00 p.m. in the Council Chambers at the Township of Oro-Medonte Administration Centre. lill -11 Big [oil] ol &T, IVII I ky, Moved by Allan Johnson, Seconded by Ruth Fountain It is recommended that we do now adjourn at 8:30 p.m. Carried. A digital recording of the meeting is available for review, Co-Chairperson, Councillor Coutanche Co-Chairperson, Councillor Agnew Clerk, J. Douglas Irwin Page 5 OMEGA Meeting — February 21, 2008 1-• . �11 -* Draft Terms of Reference OMEGA Sustainable Agriculture Working GrouA, Adopted by Motion No. OMEGA-080221-3 Agriculture has historically been the backbone of Oro-Medonte Township. The Township recognizes the value of agriculture and acknowledges that farms must be viable business operations in order to stay as active farms. The Agricultural working group recognizes that agriculture is governed by a number of other authorities and that the mandate of the working group is not to duplicate existing processes. Farm operations should be encouraged to operate using best management practices. The mandate of the Sustainable Agriculture Working Group will be to: 1. Research what local farms require to be sustainable operations, 2. Make recommendation to Council on how the municipality can assist local farmers to remain viable business operations, 3. Respond to Council with respect to requests regarding agricultural issues and environmental policy relating to agriculture 4. Work in cooperation with the other OMEGA Working Groups 5. Act as proponents for sustainable agriculture within the township. 9• M* Draft Terms of Reference OMEGA WQLM (Water Quality Lake Management) Working Group Adopted by Motion No. OMEGA-080221-4 The working group recognizes the environmental and economic benefits of Water Quality and Lake Management to the township and its residents. The mandate of this working group is not to duplicate existing processes but to provide additional input and Environmental Policy advice to the Township. The mandate of the Water Quality and Lake Management subgroup is to: 1. Make recommendation to Council with respect to future water related environmental policies. 2. Provide advice to Council on water quality and lake management issues. 3. To help with education in water quality matters. 4. To work in cooperation with the other OMEGA Subgroups. 5. Act as advisors for water quality and lake management within the Township (focus areas: Bass Lake, Lake Simcoe, shoreline management, surface water quality and wetlands. TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTE 2006-2010 TERM I February 25, 2008, 7:06 p.m. Council Chambers Present: Council Representatives Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Regrets: Councillor Dwight Evans Public Representatives Linda Babulic Roy Hastings Tom Kurtz Mary O'Farrell-Bowers ��F Staff Present: Bruce Hoppe, Director of Building and Planning Services; Glenn White, Senior Planner; Janette Teeter, Deputy Clerk Also Present: Linda Baker, Allan Baker, Lynette Mader, Dave Mader, Edward Banville 1. Opening of Meeting by Chair. Deputy Mayor Hough assumed the chair and called the meeting to order. 2. Adoption of Agenda. Motion No. PAC080225-1 It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, February 25, 2008 be received and adopted, as amended to add item 8c), Places Growth Management Study discussion. Carried. 3. Declaration of Pecuniary Interest and the General Nature Thereof — in Accordance with the Act. None declared. 4. Minutes of Previous Meetings — January 28, 2008. W A A 156=2 0 1 STI It is recommended that the minutes of the Planning Advisory Committee Meeting held on January 28, 2008 be received and adopted. NUUM-4 5. Deputations. 0 N None. 7. Correspondence and Communication. a) PAC Mandate (refer to By-law 2007-004, Report BP 2006-047, and excerpt from Section 8 - Part 11 of the Planning Act). The Committee consented to allow Allan Baker to provide comments. Motion No. PAC080225-3 Moved by Roy Hastings, Seconded by Linda Babulic It is recommended that the correspondence and verbal information presented by Bruce Hoppe, Director of Building and Planning Services re: PAC Mandate be received. Carried. Planning Advisory Committee Meeting February 25, 2008, Page 2 I, b b) Discussion regarding Craighurst — Tom Kurtz. J Moved by Tom Kurtz, Seconded by Roy Hastings It is recommended that the verbal information presented by Tom Kurtz and Bruce Hoppe, Director of Building and Planning Services re: Craighurst Secondary Plan be received. Carried. c) Discussion regarding Shoreline development policy — Tom Kurtz. Motion No. PAC080225-5 Moved by Tom Kurtz, Seconded by Roy Hastings It is recommended that the verbal information presented by Tom Kurtz and Bruce Hoppe, Director of Building and Planning Services re: Shoreline Development Policy be received. Carried. 8. Other Business/Education. a) Topic Item — suggested by Councillor Agnew - Report from Ontario Professional Planners Institute: "A Primer for discussion on the Conservation of Rural Character in Community Design". Moved by Linda Babulic, Seconded by Roy Hastings It is recommended that the correspondence dated August, 2003 prepared by Planscape and Senes Consulting and verbal information presented by Councillor Agnew re: "A Primer for Discussion on the Conservation of Rural Character in Community Design" be received. b) Discussion re: General List of Topics for Future Meetings. Discussion. Carried. Planning Advisory Committee Meeting February 25, 2008, Page 3 c) Discussion re: Places Growth Management Study. IY Motion No. PAC080225-7 It is recommended that the verbal information presented by the County of Simcoe Sub- Committee Members re: Places Growth Management Study updates be received. Moved by Tom Kurtz, Seconded by Linda Babulic It is recommended that we do now adjourn at 9:23 p.m. Carried. Carried. Chair, Deputy Mayor Ralph Hough Director of Building and Planning Services, Bruce Hoppe Planning Advisory Committee Meeting February 25, 2008, Page 4 LakeSimcoe Reg i on a I Ivi r P 0 1' t MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY JANUARY 17, 2008 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: T. Allison J. Crawford L. Leach J. Lehman P. Mulrooney M. Prowse F. Smith Regrets: W. Gardy P. Spears CALL TO ORDER 01IR 0 - M LE ED 0 N T E n'Vv N !H HP Staff: W. McArthur, City of Barrie M. Drumm, APM The meeting came to order at 7:05 p.m. and was chaired by L. Leach. 1.0 DECLARATION(S) OF PECUNIARY INTEREST(S) OR CONFLICTS OF INTEREST(S) L. Leach opened the floor for declarations of pecuniary interest(s) or potential conflict(s) of interest(s). None were declared. 2.0 MINUTES OF THE NOVEMBER 15 2007 COMMISSION MEETING MOTION: Moved by J. Lehman, seconded by J. Crawford 2008-AC-01 "THAT, the minutes of the November 15, 2007 Commission meeting be approved, as presented." Carried. 3.0 BUSINESS ARISING FROM THE MINUTES J. Crawford inquired as to whether there were any further updates from Stratega Consulting Ltd. subsequent to their presentation during the November 17, 2007 Commission meeting. None were reported. 4.0 PROPERTIES AND COMMERCIAL DEVELOPMENT i) W. McArthur presented the construction update as of January 14, 2008. ii) Pursuant to the November 17, 2007 Commission meeting and in accordance with Commission Motion 2007-ACSR-47, M. Drumm noted that the airport's/City of Barrie solicitor was given direction to submit the Commission's recommendation to the three municipalities of adopting the National Building Code (NBC), forming part of the impending review of the tripartite agreement. Further information will be presented as it becomes available. / / 5'0 EUNAy�If�, The third draft of the 2008 Operating and Capital Budget was reviewed. It was reiterated that the blended budget (Operating & Capital) increase for 2008 is not expected to exceed 3.8%. The final 2008 Budget will be presented during the February 21, 2008 Commission meeting. ii) Adetailed list of the Capital projects slated for fiscal 2008 was reviewed and discussed. Included among the various strategic ' ' is the scheduled of the airoo�'o 1O'v��ro� operational | book. mechanically empined in November 2007. K. Drumm reported that the City of Barrie fleet services department issued e replacement truck during the interirn, until a permanent replacement vehicle was acquired. It was further reviewed that the replacement vehicle will be publicly tendered in accordance with the City VfBo[he's purchasing policy. MOTION: Moved bvJ. Lehman, seconded byP.K8u)roonoy 2008-AC-02 "l[HAT, staff be authorized to proceed with purchasing an operations truck, with assistance from the City of Barrie in accordance with their purchasing policy." Carried' 6.0 NEW BUSINESS/CORRESPONDENCE I) All additional correspondence as presented was reviewed. J. Lehman reported that the City UfBarrie recently assigned 8SeOiorStaffRlgOlb8rt0V@riOWSStrabeOiC priorities VV8[ the next 12 to 18 months of which included assistance to the airport for economic development support and expansion int/adveo. ii] P. Mulrooney distributed a draft letter addressed to Transport Canada requesting that the LakeSinnoog Regional Airport be included as on airport ofinterest in a forthcoming air transportation study under the authority of the Greater Toronto Airport Authority (GTAA). iii) The roles and responsibilities of the respective Commission members as well as the overall policy(s) of the C0nnrniSSion were discussed. It was reviewed that although the Commission dm*a have a mandate from the partnering municipalities (oa per the Lake Sinmoue Regional Airport Agreement), thane are no defined governance policy(s) or specific roles and duties of the Executive pOs|UQO8 or the |Dd|V|Uu8| members of the COrUmo|SSk]n. P. K8u/rDOMeySuggesb3d that a Committee be formed to review and make recommendations to the member municipalities for the establishment of such po|ioy(m). The membership of the Committee will be decided at future meetings based `o' iv) L Leach reported that further potential 000da| funding �r the o�oo� through ShnooeNodhK8P Bruce 8ta - that onew program 'i Canada Fund's (DGF) — Uoee include m provision deeming regkznn|'an` local airports`~ eligible to apply. F! Wu reviewed that e concurrent meeting with the Barrie MP Patrick Brown was also held confirming the same. L Leach noted that a tentative meeting with MP Bruce Stanton was scheduled for February 1, 2008. UJ review the program and eligibility requirements in greater detail. General discussion. 7.0 MEETING(S) The next Commission meeting is scheduled to beheld on Thursday February 21^2009 at 7'00 2 8.0 AW6URNMENT MOTION: Moved by F. Smith, seconded by J. Lehman. 2008-AC-03 "THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 8:55 P.M." Carried. "_i "151 M. DKjnft K -_ — Recording Secretary, LSRA Commission Distribution: Commission Members Finance Department, City of Barrie I. Brown, City Manager, City of Orillia Clerk's Office, City of Barrie Mayor & Council, c/o City Clerk, City of Orillia L. 1-6ach President, LSRA Commission Clerk's Office, Township of Oro-Medonte B. Stanton, MP P. Brown, MP Hon. A. Carroll, MPP G. Dunlop, MPP KI Board Members Present: V. Hackson, Chair Councillor B. Drew, Vice -Chair Councillor S. Agnew Mr. E. Bull Councillor K. Ferdinands Mayor R. Grossi Regional Councillor H. Herrema Councillor B. Huson Councillor J. McCallum Councillor A. Nuttall Councillor J. O'Donnell Regional Councillor J. Taylor Councillor J. Rupke Deputy Mayor G. Wauchope Mayor J. Young Staff Present: D. Gayle Wood, C.A.O. /Secretary- Treasurer P. Davies, Director, Conservation Lands(Acting) M. Valcic, Director, Corporate Services M. Walters, Director, Watershed Management R. Baldwin, Manager, Watershed Science C. Burgess, Manager, Planning P. Burtch, Watershed Coordinator K. Christensen, Coordinator, Human Resources G. Casey, Coordinator, Board/CAO, Projects & Services Others: D. Beatty, President, LSCF K. MacKenzie, LSCF J. McCutcheon, Uxbridge Naturally B. Buckles, Uxbridge Naturally M. Tucker, Uxbridge Naturally Regrets: Councillor G. Campbell Regional Councillor J. Grant Councillor E. MacEachern Mayor R. Stevens 1 DECLARATION OF PECUNIARY INTEREST None indicated for the record of this meeting. 11 APPROVAL OF AGENDA Moved by: R. Grossi Seconded by: B. Drew BOD- 001 -08 RESOLVED THAT the content of the Agenda for the January 25'h, 2008, meeting be approved as amended to include the Tabled Items and Other Business agenda. CARRIED 111 ADOPTION OF MINUTES (a) Board of Directors Moved by: A. Nuttall Seconded by: J. Rupke BOD- 002 -08 RESOLVED THAT the minutes of Board of Directors Meeting No. 12- 07 -BOD, December 14th, 2007, be adopted as printed and circulated. CARRIED Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-08 January 25`h, 2008 - Minutes Page 2 of 9 IV ANNOUNCEMENTS (a) Next Meeting Chair Hackson advised that the next meeting of the Authority's Board will be held on Friday, February 22nd, 2008, which will be the Authority's 57th Annual General Meeting. This meeting will be held at the Town of Newmarket, 395 Mulock Drive, Newmarket, in Council Chambers. (b) Meeting - Minister Cansfield, MNR and Minister Gerretsen, MOE Chair Hackson advised that on January 17, 2008, the CAO, Chair Bill Fisch and herself met with Minister Cansfield, Ministry of Natural Resources. The purpose of the meeting was to discuss the proposed Lake Simcoe Protection Act and the pressures facing Lake Simcoe and its watershed. The meeting was very beneficial and Minister Cansfield shared that she is very interested in working more closely with all conservation authorities. On January 23, Chair Hackson, Chair Fisch, the CAO and the General Manager, Conservation Ontario, met with Minister Gerretsen, Ministry of the Environment. The Ministry of the Environment is the lead agency in the development of the proposed legislation for Lake Simcoe. The purpose of this meeting was to discuss the role of the Authority as this initiative moves forward and to express an interest to be involved in both of the committees announced in the fall of 2007, the Stakeholder Committee and the Science Committee. This too was a very beneficial meeting. V HEARINGS There were no Hearings scheduled for this meeting V1 DELEGATIONS There were no Delegations scheduled for this meeting. V11 PRESENTATIONS (a) PhoslockTM The CAO informed the Board that the Province, in their funding announcement last year, included a commitment to fund the pilot project using PhoslockTM in the reduction of phosphorus. The Director, Watershed Management provided a presentation regarding PhoslockTM identifying its use and the potential for reduction in phosphorus. Staff advised that this pilot project will include two applications of PhoslockTM to the Centre Canal of the Holland Marsh. The first application will be done in the Spring and the second in the Fall 2008. The results of this pilot project will determine the methodology for moving forward with this product. In response to a question related to safety and liability, staff advised that they have reviewed the various environmental reports completed by those who have used this product (Australia, USA, New Zealand, China and Germany) and are satisfied that this is a very safe product. It is a clay based product designed to reduce filtered Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-08 ri January 25th, 2008 - Minutes Page 3 of 9 VI/I 0 if r) reactive phosphorus in nutrient rich water bodies. It is not harmful to drinking water or aquatic organisms. The Board requested that staff ensure information regarding this application be shared publicly both before and during the application period. Councillor John McCallum advised that this same presentation has been shared with the Holland Marsh Drainage Committee and will also be made to the Township of King's Council. This is providing the opportunity for the community farmers to be informed in this regard and thanked Authority staff for providing this information. Staff advised that Dr. David Garman, M.Sc., from Australia, will be providing a presentation regarding PhoslockTM on March 17, 2008, in Newmarket. Further information will be provided shortly. In the meantime, further information can be obtained from their website at www.ohoslock.com.au Moved by: B. Drew Seconded by: J. McCallum BOD-004-08 RESOLVED THAT Staff Report o. 01-08-BOD and the presentation provided by the Director, Watershed Management regarding the use and purchase of PhoslockTM for the treatment of the Center Canal of the Holland Marsh in 2008, be approved; and FURTHER THAT staff be directed to purchase 45 tonnes of PhoslockTM at a cost of $126,560. including shipping. CARRIED DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2(c), 5, 6, 8, 9 and 12 were identified for separate discussion. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: A. Nuttall Seconded by: E. Bull BOD-005-08 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-08 January 25", 2008 - Minutes Page 4 of 9 2. Correspondence RESOLVED THAT the correspondence listed in the December 14th, 2007 Agenda as items 2 (a, b, d, through i, and j of the Tabled Items and Other Business Agenda)be received for information. 3. Monthly Communications Update RESOLVED THAT the Monthly Communications Update, for the period December 1 to 31, 2007, be received for information. 4. Chair's Quarterly Activity Report RESOLVED THAT Chair's Report No. 01 -08 -Chair which outlines the activities of the Authority's Chair for the period October 1 to December 31, 2007, be received for information. 7. Monthly Planning Statistics RESOLVED THAT Staff Report No. 04-08-BOD regarding the quarterly monitoring of planning and development applications for the period October 1, 2007 to December 31, 2007 be received; and FURTHER THAT the Year-End Monitoring Report of planning and development applications for the period January 1, 2007 to December 31, 2007 be received for information. 10. Occupational Health & Safety Policy Statement RESOLVED THAT Staff Report No. 07-08-BOD regarding the Authority's 2008 Occupational Health and Safety Policy be approved and adopted in order to be meet legislative requirements under the Occupational Health and Safety Act. 11. Strategic Plan - A Vision for the Restoration & Protection of Lake Simcoe & its Watershed RESOLVED THAT Staff Report No. 08-08-BOD regarding the Lake Simcoe Region Conservation Authority's Strategic Plan entitled Watershed 2010 A Vision for the Restoration & Protection of Lake Simcoe & its Watershed dated November 2007, be received and approved; and FURTHER THAT staff be requested to develop a Business Plan based on the approved Strategic Plan. X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION As representatives from Uxbridge Naturally were in attendance, it was recommended that Agenda Item No. 9 be brought forward for discussion. 9. Tanenbaum Lands - Township of Uxbridge The Board dealt with Staff Report No. 06-08-BOD regarding the development of a long-term Management Plan for properties within the Township of Uxbridge, known as the Tanenbaum Lands. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-08 January 25"', 2008 - Minutes Page 5 of 9 Staff advised that this is an opportunity for Authority staff to work with the Township of Uxbridge, Uxbridge Naturally, Toronto and Region Conservation Authority and the Province of Ontario, to develop a management plan for 539 ha of land located on the Oak Ridges Moraine in the Township of Uxbridge. Regional Councillor Howie Herrema advised that Uxbridge Council is very supportive of this initiative and thanked Authority staff for their assistance in reviewing this project and also thanked the representatives from Uxbridge Naturally for their recognition of the ecological and moral value of these lands. Mr. John McCutcheon, Uxbridge Naturally was in attendance and provided the Board with an overview of the lands and the proposed project advising that the Province is very pleased with the cooperative effort. The CAO advised that the Authority is very pleased to have this opportunity to be a partner in this initiative and look forward to moving this forward. Chair Hackson thanked Mr. J. McCutcheon, Mr. B. Buckles, and Mr. M. Tucker, Uxbridge Naturally, for their work and interest in this project. Moved by: H. Herrema Seconded by: S. Agnew BOD-006-08 RESOLVED THAT Staff Report No. 06-08-BOD regarding the development of a long-term Management Plan for properties within the Township of Uxbridge, known as the Tanenbaum Lands, be received; and FURTHER THAT the Township of Uxbridge, Uxbridge Naturally, Toronto and Region Conservation Authority and the Province of Ontario, be advised of the LSRCA's interest in participating in the Management Plan development. CARRIED 2. Correspondence (c) Town of Georgina - Report of the LSEMS Steering Committee Councillor Bobbie Drew requested clarification around this correspondence and inquired if staff requires direction from the Board. The CAO advised that a response to this correspondence has not yet been prepared, as she was waiting for the correspondence to be placed on the Board Agenda. The CAO was directed to correspond with Mayor Grossi further on this matter. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-08 January 25`h, 2008 - Minutes Page 6 of 9 Moved by: B. Drew Seconded by: J. Taylor BOD-007-08 RESOLVED THAT correspondence listed as item 2(c) from the Town of Georgina, of the January 25, 2008, agenda be received for information. CARRIED 5. Budget Status Update Councillor Agnew requested clarification related to the variance of some expenditures reflected in the Budget Status Reports included with Staff Report No. 02-08-BOD. The Director, Corporate Services provided an overview of the Budget Summary Report and explained the variance of the budget vs. expenditures. The Director, Corporate Services also provided an update on the 2008 budget process advising that discussions have taken place with all municipalities at the staff level and currently presentations are being provided to the municipal councils. It is expected that the Authority's final 2008 Budget will be before the Board for approval at their April 2008 Board meeting. Chair Hackson requested that the Board Members discuss the Authority's preliminary budget with staff prior to presentations to their Councils, if required. Moved by: S. Agnew Seconded by: G. Wauchope BOD-008-08: RESOLVED THAT Staff Report No. 02-08-BOD regarding the Authority Budget Status for the eleven month period ending November 30, 2007, be received. CARRIED 6. Lake Simcoe Stormwater Management Opportunities Councillor Agnew noted that there is no reference to funding in this report and inquired as to where the funding will come from for the projects identified. Staff responded that the objective of this report was to look at stormwater management in the basin. The next step is to work with municipal partners to determine how the identified retrofits can be dealt with. Once these discussions take place the costs can be determined and dealt with between the Authority and municipality with possible funding through the Lake Simcoe Water Quality Improvement Program. The Authority will be submitting proposals to the Federal government for consideration of funding as well. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01 -08 January 25` ", 2008 - Minutes Page 7 of 9 The Board congratulated the Manager, Watershed Science and his team for the production of this report which will be posted to the Authority's website www.Isrca.on.ca Moved by: J. Rupke Seconded by: G. Wauchope BOD-009-08 RESOLVED THAT Staff Report No. 03-08-BOD regarding the Lake Simcoe Basin Stormwater Management and Retrofit Opportunities Report be received; and FURTHER THAT the Lake Simcoe Basin Stormwater Management and Retrofit Opportunities Report be approved for public release. CARRIED 8. Durham Forest Timber Sales - Update Mayor Grossi requested an explanation regarding the large variance between the three bids submitted in response to this tender as reflected in Staff Report No. 05- 08-BOD. The Manager, Watershed Stewardship reviewed the tender process and indicated that the forestry industry has become a very competitive market which has resulted in the difference in the bids received. Moved by: H. Herrema Seconded by: A. Nuttall BOD-010-08 RESOLVED THAT Staff Report No. 05-08-BOD detailing the record of tenders for Durham Region Forest Tender DRF-0011- 2007 be received; and THAT Tender DRF-01-2007 be awarded to Stella Jones Inc.; and FURTHER THAT the Region of Durham be provided with a copy of this Staff Report. CARRIED 12. Proposed Increase to Per Diems, Mileage & Honorariums The Board dealt with Staff Report No. 09-08-BOD regarding a proposed increase to the per diems and mileage rate paid to Board Members as well as the annual honorarium paid to the Chair and Vice Chair. The CAO reminded the Board that the per them rate paid to the Authority's Board has not been adjusted since 1990, and application for an increase to this amount was made in response to the additional duties assessed the Board in relation to Source Protection Planning. The proposed increases were submitted to and approved by the Ontario Municipal Board to be effective January 2008. Al Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01 -08 January 25", 2008 - Minutes Page 8 of 9 Moved by: J. Rupke Seconded by: J. McCallum BOD-01 1-08 RESOLVED THAT Staff Report No. 09-08-BOD regarding the Authority's Board of Directors Per Diems and the Honorariums for the Chair and Vice Chair be received; and FURTHER THAT the increases as approved by the Ontario Municipal Board, dated January 8, 2008, be implemented effective January 1, 2008. X1 OTHER BUSINESS (a) Flooding - Township of Ramara Councillor John O'Donnell advised of a flooding incident in the Township of Ramara on January 9`h, 2008, as a result of the premature removal of logs from the Talbot Dam. Five homes in Ramara were flooded as a result of this activity. Councillor O'Donnell indicated that a meeting is being organized between the Township and both the federal and provincial governments in order to discuss process to ensure this does not happen again. Councillor O'Donnell would appreciate the attendance of Authority staff at this meeting. Moved by: J. O'Donnell Seconded by: G. Wauchope BOD-01 2-08 RESOLVED THAT Authority staff be directed to attend a meeting hosted by the Township of Ramara with the Trent Severn Waterway staff, federal and provincial government representatives, regarding recent flooding in the Township of Ramara. CARRIED X11 CLOSED SESSION Moved by: J. McConnell Seconded by: H. Herrema BOD-013-08 RESOLVED THAT the Authority's Board of Directors move to "Closed Session" to discuss confidential land and legal matters. Moved by: H. Herrema Seconded by: B. Huson BOD-014-08 RESOLVED THAT the Authority's Board of Directors rise from "Closed Session" and report their progress. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-01-08 � U7& January 25`h, 2008 - Minutes Page 9 of 9 (a) Land Securement Update The Board dealt with Confidential Staff Report No. 10-08-BOD Moved by: R. Grossi 004*003STMAMM BOD-015-08 RESOLVED THAT Confidential Staff Report No. 10-08-BOD regarding land securement matters be received; and FURTHER THAT the recommendations contained within this report be approved. (b) Land Disposition The Board dealt with Confidential Staff Report No. 11 -08-BOD. Moved by: R. Grossi Seconded by: E. Bull BOD-016-08 RESOLVED THAT Confidential Staff Report No. 11-08-BOD regarding land disposition matters be received; and FURTHER THAT the recommendations contained within this report be approved. (c) Legal Status Update Report - Period ending December 31, 2007 The Board dealt with Confidential Staff Report No. 12-08-BOD. Moved by: R. Grossi Seconded by: E. Bull BOD-017-08 RESOLVED THAT the Legal Services Status Report for the twelve months ending December 31, 2007, be received for information. XII ADJOURNMENT Meeting adjourned at 11:10 a.m. on a motion by R. Grossi. original signed by. original signed by: Councillor Virginia Hackson D. Gayle Wood, cmm iii Chair Chief Administrative Officer Ministry of Public Infrastructure Renewal Minister 6'' Floor, Mowat Block 900 Bay Street Toronto ON M7A 1 L2 Tel: 416 325 -0424 Fax: 416 325 -3013 www.ontario.ca/pir Ministbre du Renouvellement de ('infrastructure publique Ministre 6° 6tage, ddfice Mowat 900, rue Bay Toronto ON M7A 1 L2 T61.: 416 325 -0424 T616c : 416 325 -3013 www.ontario.ca/pir Mayor Harry S. Hughes Township of Oro - Medonte P.O. Box 100 148 Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes: i� .:iv MAR 0 4 [000 ORO- MEDONTE __ TOWNSHIP �s *r Ontario PI R 1825MC -2008 -168 February 28, 2008 I am writing to express my concerns about recent federal decisions that impact the Canada - Ontario Municipal Rural Infrastructure Fund (COMRIF). Ontario worked with our municipal partners, as represented by the Association of Municipalities of Ontario (AMO), to develop an approach for a new fourth intake of COMRIF that would be fair and equitable to municipalities, that would address their current infrastructure priorities, and would provide the flexibility for municipalities to submit previous applications if they wished. Since April 2007, the federal government has been aware of Ontario's and HMO's preference for an Intake 4 and of how prepared we were to proceed. Ontario was prepared to match its share of the national top -up to the program with funding of $64 million —if the federal government had taken a collaborative approach. That is not what happened. The federal government chose to ignore an agreement in principle reached among federal, provincial and municipal partners. Instead, the federal government decided on its own to allocate its $64 million share of the COMRIF top -up. It is a choice that does not serve the best interests of Ontario's communities. On a number of counts, this decision is disappointing. It potentially causes confusion for municipalities that wanted a fourth intake and were anticipating its launch. It also penalizes municipalities that may have proceeded with unfunded COMRIF projects or have new and urgent priorities that also require federal and provincial funding support. The federal government needs to be accountable for their decision. The communities they select must not presume provincial support for their projects will be forthcoming; the province will evaluate such requests on a case -by -case basis. ../2 In C - CA- In the meantime, Ontario is moving forward with the Municipal Infrastructure Investment Initiative (Mill) to support the construction and renewal of local infrastructure priorities in Ontario's communities. On February 25, 2008, Premier McGuinty announced a top-up of $150 million, bringing the total to $450 million of provincial funding. Ontario is not requesting matching funding from Canada for this program. We will provide successful municipalities with the amounts they requested to implement the projects they identified. The Mill application process has closed, and we will be making grant announcements by March 31, 2008. Ontario looks forward to more cooperative decision-making with regard to the Building Canada Plan. We have been working with the federal government on the terms and conditions of the proposed Framework Agreement. You can be sure we will continue to advance the priorities of Ontario's communities in our discussions. We hope to be able to sign a framework agreement in the coming weeks that is not only transparent and equitable, but also addresses the pressing infrastructure challenges your communities are facing. Yours sincerely, David Caplan Minister c: The Honourable Dalton McGuinty Premier and Minister of Intergovernmental Affairs The Honourable Dwight Duncan Minister of Finance The Honourable Leona Dombrowsky Minister of Agriculture, Food and Rural Affairs The Honourable Jim Watson Minister of Municipal Affairs and Housing Mr. Doug Reycraft President, Association of Municipalities of Ontario ILM L L L - R rid) ii 16r-' Ll=�[ co 011r 49 L L n-Inillmly BARRIE PUBUC LIBRARY MINUTES BOARD MEETING #08-01 THURSDAY, JANUARY 24, 2008 AT 7:30PM CONSUMERS GAS BOARD ROOV 1`3-1 PRESENT: S.Kastner (Chair), C.Virg0 o (Vice Chair), V.DeCecco, M.Meads, R.Duhamel, L.Strachan, A.Prince, A.Davis (Director), J.Ross (Recorder) ABSENT: L.McClean, M.Stong 1. Call to Order The meeting was called to order at 7:42pm. 2. Introduction of Development Office Assistant Christopher VanderKruys was introduced. 3. Confirmation of Agenda The agenda was confirmed. 4. Conflict of Interest None declared. S. Summary of Election Procedures Election of Chair and Vice Chair takes place annually. Nominations are called for Vice Chair. Vice Chair is elected, and then takes over election of Chair. Nominations for Chair are called and Chair is elected. 6. Election of Vice-Chair and Chair #08-01 DeCECCO - STRACHAN THAT Catherine Virgo be elected Vice Chair of the Barrie Public Library Board. CARRIED. Chair passes to Vice Chair. #08-02 STRACHAN - DeCECCO THAT Sarah Kastner be elected Chair of the Barrie Public Library Board. CARRIED. Chair passes to newly elected Chair. 7. Minutes of Meetin.9 dated Thursday, December 20. 2007 7.1 Minutes of Board Meeting #07 -10 #08-03 DUHAMEL - MEADS THAT the Minutes of Board Meeting #07-10 dated Thursday, December 20, 2007 Z5 be adopted. CARRIED. 8. Business Arising Lynn Strachan spoke to City Hall Administration and found out that the Holly Recreation Centre was built to LEER Silver Standards. A new fire hall and transit hall will also be built to Leeds Silver Standards. The issue of a new branch Library being built to Leeds Silver Standards will be discussed at the next Community Services meeting. The Director will investigate the possibility of grant application with City staff. 9. Report of the Chair The Chair replied to a question from Council regarding the use of library meeting room space. 10. Committee Reports 10.1 Financial Statements for December 2007 #08-04 MOTION CANCELLED q al 10.2 Personnel Report 10.2.1 Minutes of Personnel Meeting #P08-01 dated Tuesday, January 15, 2008 #08-05 DeCECCO - STRACHAN THAT the Minutes of Personnel Committee Meeting #P08-01 dated Tuesday, January 15, 2008 be received. CARR I Move to in Camera Session 10.2.2 Discussed In Camera. Move from In Camera Session 10.3 Planning Report The Planning Committee meeting was held tonight prior to Board Meeting. Minutes are not yet available. Director of Library Services Report for December 2007 The elevator and pendant lights have been fixed. 12. Other Business 12.1 Selection of Committee Members #08-08 STRACHAN, VIRGO THAT the Community Development Committee, Finance Committee, Personnel Committee and Planning Committee be comprised of the same members as 2007. CARRIED. 12.2 Schedule of Board Meetings #08-09 PRINCE - STRACHAN THAT the meeting schedule for 2008 be accepted. CARRIED. 13. Committee Meeting Dates At the Call of the Chair. 14. Date of Next Board Meeting Thursday, February 28, 2008 at 7:30pm in the Consumer Gas Board Room 15. Adjournment A motion to adjourn the meeting at 8: 1 Opm was made by V.DeCecco. CHAIR // DATE DIRECTOR'S REPORT February 28th, 2008 for January, 2008 I PERSONNEL 1. January Past Board Chair, Lynn McClean; Shonna Froebel, - Adult Information Services; Heather Betz, Business Officer and the Director met with the Library's CUPE members to work toward a new Labour Agreement. A tentative agreement was achieved, January 11`h. 2. January, Christopher VanderKruys, assumed the assistant position in the Development Office as the Library prepares for a Capital Campaign to build a branch library in south Barrie. 3. January 16, the Director attended the Social Action Committee held in the Mayor's Office at City Hall. 4. Also on January 16th, the Director attended the special Gryphon Theatre campaign launch to discuss potential areas of library support. 5. January 30th, the Director attended the annual general meeting of the Federation of Ontario Public Libraries. The Director has agreed to remain on the Advocacy Task Force Committee for another year. 6. Deby Anderson-Nelson returned from pregnancy/parental leave to-assume a relief position in Circulation Services. 7. Jennifer Henderson was promoted from a contract position to permanent status as Library Assistant I in Circulation Services. 8. Joanne Comper, Manager, Circulation Service, as a member of the Canadian Association of Public Libraries (CAPL) Nomination Committee, assisted in the recruitment of candidates for the CAPL Councilor ballot. Always a difficult but essential duty to maintain the national organization for public libraries. Thank you Joanne. 9. Kyrn McOuat, Children's and Youth Services, applied for the online Masters in Library Science through San Jose University to start in the fall of 2008. 10. Elizabeth Bufton attended a United Way meeting January 17th as the Library's representative. 11 INFORMATION SERVICES Adult Services I. Shonna Froebel, Manager, Adult Information Services, attended one day of the OLA SuperConference. 2. Robyn Zuck attended the OLA SuperConference and along with 5 other members of the Chief Executives of Large Public Libraries of Ontario (CELPLO) electronic consortium, provided a presentation entitled "Libraries on the Go: a Shared Library Experience." 3. Using annual circulation statics, interlibrary loan requests, census data and annual immigration language data, Patricia Roebuck compiled our annual Southern Ontario Multilingual Program (SOMP) profile to receive items in specific languages. 4. 421 donations were added to the collection in January. 5. Elizabeth Bufton responded to an "Ask a Librarian" genealogy query from Ireland and was able to provide a copy of the land petition from Craighurst dated 1832. 6. Elizabeth Bufton set up the following displays: 1 a. "Gone but not Forgotten @Your Library" b. "New Year's Resolutions @Your Library w c. "Cat & Dog Tales @Your Library" 7. Mary McAlpine arranged with Laurie Wright to add the "Staff Picks" to our webpage. 8. Mary also prepared the "Spring Reads @Your Library" for the Spring Newsletter. 9. Anne Dorsey, Business Librarian, has been receiving an ever increasing number of business related reference questions as a result of her work with the Barrie business community. Anne has worked on the content of a new Business Services brochure and created a Business Plan bibliography (pathfinder) in response to the number of the most asked business plan questions. 10.Anne prepared a gift basket of wedding books and hosted a display at the Welcome Wagon Bridal Show on January 16`h. 10. Anne attended the grade 11 Business class at Bear Creek Secondary School on January 22nd to highlight available business resources for the Greater Barrie Business Education Centre Teen Business Plan Challenge. 12. Anne met with Donna Douglas from Go Venture on January 23`d to discuss details of a session on business plans they co- presented on January 24`h 13. Anne created a PowerPoint presentation on Business Plans that was used at the Mr. Bob Trade Show on January 24`h. This presentation was very well received. 14. Anne distributed copies of the Library's winter newsletter along with business cards to the Economic Development Office, Business Enterprise Resource Network and the Greater Barrie Business Enterprise Centre. 15. The donations offered to us last spring from the Arthritis Society of Toronto have arrived and will shortly be added to the collection. 16. Janet Graham and Elizabeth Bufton met with Heather Kenehan from the city's Parkview 50+ to work on their presentation at OLA. 17. Janet and Elizabeth provided materials for 13 Nursing/Retirement Homes this month. 18. Janet wrote a non - fiction book review for February Focus 50+ and sent them listings of our upcoming programs. 19. Shonna Froebel and Mary McAlpine arranged for Page & Turners to use a meeting room for a book reading in February. The Library is exploring future co- operation with additional events. 20. Patricia was invited to participate in a Francophone community meeting at the Bayfield Mall, la Cle d'la Baie, on Thursday, January 17. The Barrie Francophone community has grown by 20% in the last 5 years. French - speaking Northerners are moving to Barrie area with established Francophone infrastructure and CFB Borden is closing down a lot of the base housing which means that more Francophones are living in the surrounding communities. 21. Cathy Bodle, Information Barrie, completed an online survey on transportation issues and barriers in the delivery of social services in Simcoe County. The survey was provided by The Transportation Task Group of the Simcoe County Child, Youth and Family Services Coalition. The results will be summarized and provided to the County of Simcoe's Master Transportation Plan. 22. In January, 22 programs including electronic workshops, tours, book Z, C� clubs, health and wellness workshops, travel and history workshops and community outreach were provided to 412 people. 23. Anne Dorsey conducted a tour and information session for the Self Employment Assistance program January 21 ". 24. Anne conducted a tour and information session for the Job Finding Club (Employment Resource Centre) January 23d. 25. Anne arranged with Rob Newman from Newman Accounting to assist with the April Z:� program on filing your taxes online. 26. Janet Graham created a book mark template for the travel series that now can be used to list titles for any one of our presentations. Janet also prepared a short bibliography for the bookmark for Mozambique program presented by Dr. Sheila Nazerali. 27. Elizabeth Bufton and Janet Graham offered a 2nd Sudoku program and received a high attendance (31). 28. 11 people attended the "Reducing Your Risk of Alzheimer's" program. Laura-Lynn Bourassa from the Senior Interagency was the presenter. 29. 21 people attended the various Book Clubs offered in January. 30. Alison Brumwell led 2 Introduction to the Internet workshops. 31. Mary McAlpine instructed 13 people at the "Never Ever" move the mouse program that had to be scheduled twice to accommodate the large number of registrations. 32. Alison Brurnwell competed updating the pathfinder, "Your Guide to Using the Online Catalogue." 33. Ayla Demiray submitted a Young Canada Works application for two students again to continue work of the Birth, Marriages and Death index. 34.Cindy Madden received a query in January from a woman wanting to know how old you have to be to get a library card. All her five year old daughter wants for her birthday is a talking parrot and a library card! Children and Youth Services I. January 25h, Debra Smith, completed the Young Canada Works application for a Children's Program Assistant to help with the delivery of the summer reading program, "Readopoly". The Library has come to rely on this position over the years as the program has grown along with Barrie's population. It is now crucial to the Library's being able to offer the program. 2. January 31s`, Brenda Jarvis, Kym McOuat and Jane Salmon, Manager, Children's and Youth Services with a staff person from Whitby Public Library, presented a puppetry workshop at the OLA SuperConference. 3. Cindy Pomeroy-White with members of the Teen Advisory Board (TAB) prepared and presented a session at the SuperConference demonstrating the TAB radio and TV commercials communicated by Rock95 and Rogers. 4. 26 Storytime Kits were circulated in January. 5. Cindy Pomeroy-White continued to meet with the City National Youth Week Committee. Cindy has arranged for Wal-Mart to provide a donation of 100 disposable cameras. Future Shop has agreed to donate 2 Guitar Hero Packs with games and guitars. Rogers has agreed to donate two XBOX360 rentals for the event. 6. In preparation for this year's Battle of the Books, Jane Salmon, Vicki Nicholls, Kym McOuat, Debra Smith, Brenda Jarvis and Nancy Woods visited 11 schools in January. 7. Cindy Pomeroy -White visited the Barrie Writer's Club to present "Creative Arts Night„ flyers and explain the contest. The possibility of a Teen Poetry Club was discussed with the Club. 8. Debra Smith provided copies of the Library's Winter Newsletter to all high school teacher librarians and a letter with contact information. 9. January 15`h, Debra delivered an outreach storytime to the Duckworth Early Years Playgroup. 10. Kym McOuat is providing the "Library on the Loose" storytimes at Zerhrs and is finding that people often have to be turned away due to room restrictions. Kym continues to explain the Library's plans to open a branch library. 11. Rudy Meijers led a Beavers tour on January 21 for 23 beavers and leaders. 12. The Simcoe County Family, Child and Youth Coalition asked Vicki Nicholls and Nancy Woods to present a 75 minute workshop for child care workers for their May conference. The request is a result of Jane Salmon's involvement with the Simcoe County Best Start Committee. 13. Helene Asselin -Thorne of the French Early Years Centre asked Patricia Roebuck to provide something for the Family Literacy Day for the Francophone community. Time lines were too tight. Helene and Trish are looking at other programming opportunities. 14. January 24`h, Jane hosted the first meeting of the new Simcoe Community Services "book club" for adults from the Ferris Lane location. Staff from Adult Information Services will now provide this program once a month. 15. In January, Children's and Youth Services provided 64 programs to 1,484 people. 16. January 2nd, "Russ," a children's performer was in concert in the picture book area of the Library for 80 people in attendance. 17. January 3rd and 4`h, Debra Smith and Kym McOuat delivered a holiday puppet show, "Mind your Manners B.B. Wolf "based based on the book by that name. 105 people attended. 18. January 7`h, Debra set up ballot boxes, ballots and displays for the "Teen Picks." 19. January, Brenda Jarvis, met with the second Thursday book club. 20. The winter session of registered storytimes started January 14`h. As usual, `Baby Goose," "Family and Toddler Time," "Tales for Two" and "Time for Threes" were filled early and there was not enough space for everyone. 21. January 17, the Teen Book Club met. 22. Kym McOuat led the Family Literacy Day Celebration Sunday January 27`h. 54 people participated and children enjoyed the Reading Circle format. 23. Nancy Woods and Ruby Meijers prepared four crafts for Winterfest based on the book Bear Snores On. 24. Vicki Nicholls prepared an outline for a sign language program for children aged newborn to 8 years of age. Vicki has been teaching children's staff some basic sign language for use in storytimes. Children's vocabulary learning doubles with most hearing children who learn sign language in tandem with spoken language. Sign language is being integrated into the Library's Baby Goose and Toddler programs. ■ CIRCULATION SERVICES 1. Katherine Coy and Tammy Maguire attended the OLA SuperConference in January as well as the preconference tour of 4 recently renovated Toronto Public Libraries. 2. Elizabeth Thompson, Lilli Papais and Barbara Hardy assisted Adult Information Services staff with a variety of Internet workshops throughout January. 3. Mary Colvin provided material for 13 nursing and retirement homes as well as 33 individual Visiting Library users in January. 4. Elizabeth Thompson registered a family of 5 in January who recently emigrated from Kenya. The family, including one daughter who is studying biology at Georgian College, was overwhelmed with all that was available from the Library. IV TECHNICAL SERVICES 1. Laurie Wright continues to work with the City to install statistical software on the Library's Web Server to capture usage statistics. Laurie continues to work on the new Teen Website. 2. Laurie began the installation of "ghosting" software for the Library's OPAC to better enable the Library managing these stations. 3. Dunja Conroy, Manager, Technical Services, continues to prepare for the next Horizon update. Version 7.4 as been requested to enable Dunja to test against the Library's training database. V COMMUNITY DEVELOPMENT I January 2nd, registration opened for this year's Dragon Boat Festival. 6 teams signed up. 2. Chris VanderKruvs revamped the sponsorship levels and is investigating possible new sponsors for the festival as he prepares for this summer. 3. January, the Association of Fundraising Professionals held a special Web conference hosted by the Library on "The Fundraising Feasibility Study: It's not about the Money." Several not for profit organizations attended. 4. The Barrie Folk Society provided another "Unplugged" event at the Library in January with 30 people attending. The Society also presented the Library with a donation of $450. 5. Ann Andrusyszyn, Development Officer, attended the Planned Giving Council in January and, as a member of the executive, the Barrie Community Foundation. 6. January 12th, Chris VanderKrys assisted with the Winterfest "February Blues" performance at the Library. Approximately 30 people attended. VI VOLUNTEER PROGRAM 1. January 11`h, Julie Ross, Volunteer Coordinator, attended the Georgian College Student Leadership Conference to participate in volunteer recruitment. 2. Julie nominated six long term volunteers and one youth for the Ontario Volunteer Service Awards. 3. Julie was asked for assistance from the Acting Deputy Chief Librarian of hinisfil Public Library about the use of Police Records Checks for volunteers. 4. In January, one volunteer was placed at the Caf6, one at the Boutique, one in the Reading Circle, one in the Visiting Library Service, three in the Reading Buddies Program and M four in Shelving and Shelf Reading. Julie is also training volunteers and assisting Circulation Services with the upcoming inventory of the Library's collection. 5. Julie provided two volunteers for the Family Literacy Day event and made arrangements for volunteers to assist with the Winterfest activities. 6. Julie was able to provide 8 cartons of books to the Central North Correctional Centre in Penetanguishene. 7. January 18`h, Julie attended a "Healthy Steps@Work" workshop at Simcoe County District Health Unit. Barrie Public Library has been selected as a pilot workplace for the implementation and testing to the Healthy Steps toolkit. The Public Health Agency of Canada provided funding of $250 to cover expenses and provided a number of free pedometers, insulated lunch bags, pens and cookbooks. VIII BUILDING 1. With the colder weather, a number of complaints have been received about the increased number of young street youth and homeless in the library. The following was received in writing: I can't believe this place now, kids between 15-20 especially all sit around, no reading, swearing, talking about drugs, weird things very loud and inappropriate, pushing each other and it's really getting to us 50 yr olds that are reading. This is not a teen hangout. Please help. Staff has increased vigilance and efforts to control behavior in the library as well as respond to complaints. Police have been supportive. However, provincial legislation requires that access to the library provide access to everyone regardless of age or social standing. Therefore, the library essential takes a reactive approach. A Notice of Trespass is issued to people who continue to ignore the Library's Code of Conduct. PREPARED BY A. Davis DATE February 28ffi, 2008 M Attendance LIBRARY USAGE FOR THE MONTH OF: JANUARY 2008 SAME MTH PREV YR 1 CIRCULATION Adult 75,546 Children 52,759 CURR MTH 74,530 50,897 % +/- - 1.34% - 153% PREV YTD 75,546 52,759 n CURB YTD 74,530 50,897 - 1.34% - 3.53% a) Adult TOTAL CIRCULATION 128,305 125,427 - 2.24% 128,305 125,427 - 2.24% 1,618 2 HOLDS PLACED 11,227 11,409 1.62% 11,227 11,409 1.62% 1,863 3 INTERLIBRARY LOAN 1,763 1,863 5.67% VISITS TO LIBRARY WEBSITE Borrowed 194 173 - 10.82% 194 173 - 10.82% 110,635 Lent 213 188 - 11.74% 213 188 - 11.74% 4 MEMBERSHIP New members 738 639 -13.41% 738 639 -1141% Active Members 68,691 64,011 - 6.81% 68,691 64,011 - 6.81% In Person Visits 62,175 71,498 14.99% 62,175 71,498 14.99% 5 INFORMATION REQUESTS a) Main Floor Information 3,230 3,740 15.79% 3,230 3,740 15.79% b) Second Floor Information 1,420 1,441 1.48% 1,420 1,441 1.48% TOTAL INFORMATION REQUESTS 4,650 5,181 11.42% 4,650 5,181 11.42% 6 ON -LINE DATA BASE SEARCHES 3,878 5,992 54.51% 3,878 5,992 54.51% 7 COMMUNITY INFORMATION a) Database records created 25 22 - 12.00% 25 22 - 12.00% b) Database records updated 359 198 - 44.85% 359 198 - 44.85% a) Events records created 92 133 44.57% 92 133 44.57% b) Events records updated 209 55 - 73.68% 209 55 - 73.68% 8 COMMUNITY SERVICES Programs & Tours a) Adult 19 22 15.79% 19 22 15.79% b) Children/Young Adult 53 60 13.21% 53 60 13.21% TOTAL PROGRAMS 72 82 13.89% 72 82 13.89% Attendance 1,216 - 32.97% 1,447 827 - 42.85% 233,490 a) Adult 145 412 184.14% 145 412 184.14% b) Children/Young Adult 1,618 1,451 - 10.32% 1,618 1,451 - 10.32% TOTALATTENDANCE 1,763 1,863 5.67% 1,763 1,863 5.67% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 110,635 79,168 - 28.44 % 110,635 79,168 - 28.44% 10 COMPUTER RESERVATIONS 5,703 5,918 3.77% 5,703 5,918 3.77% 11 NEW ITEMS a) Adult b) Children/Young Adult Collection size 12 VOLUNTEER HOURS 13 ROOM BOOKINGS 1,814 1216 - 32.97% 1,447 827 - 42.85% 233,490 252,036 7.94% 688 709.5 3.13% 133 168 26.32% 1,814 1,216 - 32.97% 1,447 827 - 42.85% 233,490 252,036 7.94% 688 710 3.13% 133 168 26.32% ,)t_ ORILLIA DISTRICT CHAMBER OF COMMERCE 150 Front Street South, Orillia, Ontario L3V 4S7 Mayor Harry Hughes & Council Township of Oro - Medonte 148 Line 7 S, Box loo Oro, ON LoL 2Xo February 29, 2008 Dear Mayor Hughes & Council: Internet: www,orillia.com Tel: 705 - 326 -4424 Email: orilinfo @orillia.com Fax: 705 -327 -7841 The Orillia District Chamber of Commerce in partnership with the City of Orillia Culture and Heritage Department and the Kiwanis Music Festival is pleased to present the second annual Youth and the Performing Arts Spring Luncheon. The event will be held on Monday April 7, 20o8 at the Best Western Mariposa Inn & Conference Centre. Ticket sales will provide some scholarship funds for the Kiwanis Music Festival and the Orillia Dance Festival. We have included an informational flyer about the event. If you have any questions please call the Chamber of Commerce at 326 -4424. Sincerely, Scott HAmmond, Chair Youth and the Performing Arts Spring Luncheon SH /km MAR 0 % 70OR ORO- MEDONTE TOWNSHIP 05"'NTAA i O S : . Ctoun�ry ...for all seasons I t C4, r ' i ' ' • • ' in partnership with Orillia K wanis Music Festival City of Orillia Culture & Heritage Department Presents Youtk and tke �erFormin� A rts 5pri ng Luncheon Monday, April 7, 20o8 Best Western Mariposa Inn & Conference Centre Registration - 11:30 am, Luncheon - Noon to 2 pm MC: Bill Price Tickets: $40.00 pp Scholarship donations to the Orillia Kiwanis Music Festival Scholarship Fund & Orillia Dance Festival Encouraging aspiring and talented young People of Orillia&Area to realize tkeirdrea.rns Wine Sponsor: BMO Nesbitt Burns (John Mayo /Karen O'Coin) Event Sponsors: Meridian Credit Union The Orsi Group Best Western Mariposa Inn & Conference Centre The Packet & Times McLean & Dickey Ltd. HGR Lawyers, Hacker, Gignac, Rice Tickets available at the Orillia District Chamber of Commerce office & the Best Western Mariposa Inn and Conference Centre, or call (705) 326 -4424 Board of Directors Meeting Oro- Medonte Chamber of Commerce February l I h 2008 Robinson Room, Township of Oro- Medonte Building Present: Rick Dory Lana Bertram Lisa Groves Linda Babulic Tara Woodward Patti Phillips Anna Proctor Councilor Mel Coutanche Carol Benedetti Regrets: Joannie Spence Bruce Chappell Business: 1. Review of the minutes of meeting January 14th 2008 • Motion to approve the minutes carried. 2. Mel Countanche; Report from Township of Oro - Medonte Council The 2008 Township Budget is being finalized Feb 20 and (if necessary) meetings in early March. Indications are that the tax increases will be approximately 5 percent. Most residents appreciate that the aggressive road paving represents a 2% per year increase for five years - and then we'll enjoy cost reductions. Economic Development recommendations will be forthcoming from the Township via a report by the CAO. At this time, the date is still undetermined. 3. Carol Benedetti; Deputation to Council February 13th Carol reviewed the key messages to be highlighted in our deputation as follows; Strategic Plan — 4 Main Goals; Promotion and support of member businesses Increase and diversify membership Economic development, profile and visibility Fiscal planning and support The deputation will highlight our activities, accomplishments and future plans in theses areas. • Budget for 2008 Discussion followed and it was agreed that Carol would forward the completed deputation and budget to the board for final revisions prior to Wed. night. 4. Carol Benedetti; Orillia Area Community Development Partnership Proposal • The attached proposal was reviewed and unanimously approved. It was also agreed that the plan be included in our deputation to council. • Linda suggested that the CDC host a BA5 to highlight their services and launch the program as soon as it is place. S. OMCC Annual General Meeting • Carol reported that the AGM has been scheduled for March P at 6:00 pm in Council Chambers. Notices have been sent out to all members as well as a request for new board members. • It was agreed that the notice for new board members be sent out again and that members with specific skills should be recruited. • Linda will do a brief presentation on the Strategic Plan and the necessary committees. • Following the AGM and the election of the new board a meeting will follow to select the executive. 6. Annual Awards Dinner and Silent Auction • The date for the event has been confirmed for April 7" at the Heights of Horseshoe. • Carol will schedule a board meeting specifically to assign tasks to plan this event. • Carol will contact Stu Saunders to request his help as Master of Ceremonies. 7. Other Business • It was agreed that the letter from the Ontario Chamber of Commerce regarding the impact of family Day on Business be forwarded to our MP and MPP. • It was agreed that the Chamber will support the "Big Brothers Big Sisters Bowl for Kids Tournament' by putting together a team. Information attached; Carol will coordinate. • It was agreed that the chamber will participate in a joint Township /Chamber Ski Day at Pine Ridge Ski Club on March 16'b 2008. Information attached. • Member to Member Discount Program has been launched. Please forward your participation to Patti. Next Board of Directors Meeting will be following the AGM March 3`d Special Planning Meeting regarding the Awards Dinner TBA. MINUTES OF JANUARY 23, 2008 MEETING A regular meeting of the Library Board was held in the Library commencing at 7:01 p.m. PRESENT - BOARD - J. Swartz, Chair; J. Rolland, Vice-Chair; F. Coyle; D. Evans; R. Fountain; G. Guthrie; R. Hawkins; P. Hislop; A. Murphy; M. Seymour STAFF - M. Saddy, Chief Executive Officer L. Gibbon, Director of Information Services T. Chatten, Recorder ABSENT - M. Fogarty DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None CONSENT AGENDA Board members asked for clarification of statistics contained in the Information Services Report. L. Gibbon explained that while overall usage was up, some stats were down, but computer and internet up usage were considerably, increasing the total overall statistics. The move of the 1 Young Adult section has also increased circulation statistics in this area. Board members expressed their congratulations on this move. iVf0TI0iV#2008:0l ilfoved by J Rolland, seconded by F. Coyle that the consent agenda of the January= 23, 2008 meeting be adopted. CARRIED A. Murphy will act as timekeeper for the agenda. DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES J. Rolland has stepped down from the position of Vice-Chair. R. Hawkins nominated Peter Hislop who has agreed to act as the new Vice-Chair. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Planning Committee MegjjU - The committee met on January 8 with staff members who work with the library webpage to discuss possible changes, a report was distributed for Board review. The committee also reviewed the 2006 action plan and made revisions to develop a new business plan. The next meeting was scheduled for Tuesday, February 5 at 4:00 p.m. r Ad-Hoc Policy Committee Meetin — An update of the Policy Manual is being undertaken. NIOTION #2008:02 Moved by R. Htvwkins, seconded by Guthrie that the numbering of Policy 600 be changed and that it read as indicated on the attached. ' CARRIED Other policy changes being recommended were tabled to the next meeting to allow board members time to review the documents. NEW BUSINESS Information Orillia — G. Guthrie, N1. Saddy and 1. Brown met with K. Mendez of Information Orillia to discuss next steps. MOTION #2008:03 Moved by G. Guthrie, seconded by J Rolland that the Orillia Public Library Board approves the request of Information Orillia to appoint two members of the Orillia Public Library Board one o f whom shall be a member of Council to the Information Orillia Board. The two members shall be Robert Hawkins and Don Evans. CARRIED Fundraising Feasibility Study Final Report — Board members were asked to read this document to familiarize themselves with this in light of upcoming events for the new building project. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES - continued CEO Selection Committee - MOTION #2008:04 Moved by M Seymour, seconded by R. Hawkins that the Orillia Public Library Board go into closed session to review the Personnel Committee report and the Library Building Project. CARRIED MOTION #2008:06 1 CARRIED Moved by R. Hawkins, seconded by J. Rolland to adjourn in-camera session. J. Swartz stated that the Board should have some input in the selection of the architect being chosen for the library building project. Z:4 Module 9 from Library Board Orientation Kit — Module 9 discussion deferred to the next meeting. Adjournment at 9:00 p.m. moved by R. Hawkins. BOARD CHAIR CHIEF EXECUTIVE OFFICER REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AND AUDIO VISUAL SERVICES January 2008 Programs Goal 2.1 De velop and main Lain programs associa ted with iden tified 99M A new set of story times began this month with full registration. We have changed the focus of some of our story time programs to allow us to add a program for babies. Previously our programming for children began at 9 months, we now offer a program for babies from birth to 12 months, a program for toddlers a program for three year olds and a program for 4 and five year olds. We will be running this configuration for two series of programs and then evaluating the programs. Over the Christmas Break we offered two Drop-in Winter Fun craft programs. Emma Quirt, our 2007 summer student and an IS Student Page helped plan and implement these programs. Mary McCooeye presented an Introduction to Chess on Sunday January 27 to ten children and four parents. Registration for the Explorers Club and the Mariposa Chess Club began this month with strong interest in both programs. Paws for Reading began a new series of programs on January 31. The program will continue to be run on every other Thursday. Therapy Dogs of Canada continues to partner with us for this program and now has two dogs available for children to share their reading. The program is fully registered. Reference 6oa15 The Library will develop methods of measurement to evaluate the effectiveness of library services and programs January 2007: 531 January 2008: 481 Outreach and Publicity Goal 4 The Library will advocate for increased public awareness of the value and range of library services. Suzanne participated in the Ontario Early Years Family Literacy Event on Tuesday January 28, The Library staffed a reading tent with one on one books to share. Material displays included Valentine's books, Great non-fiction, Silver Birch, Red Maple. Goal? The Library will investigate, develop and maintain partnerships in the community 2nd Orillia Cubs visited the library as part of their work on their library badge and their badge on community services for people with disabilities. Sarah introduced the group to the library and took them on tour pointing out adaptations and services available for people with disabilities. Group Visits and School Visits Goal 2.7 Establish a mutually-beneficial presence in the school system. Kelly Smith visited Monsignor Lee, Regent Park and Warminster Schools and played a mock Battle of the Books game with the children to help the teams prepare for Battle of the Books. The Grade 2 class from Guardian Angels visited the library on January 14 for an introduction to the library and a storytime. Teen Services Goal The Library will create and maintain lifelong relationships with users. Chick Chat had two new members added this month bringing the total membership to fourteen with members from all four high schools. The group meets in the magazine room. They had a good discussion on the title About a Boy. Submitted by Suzanne Campbell Director of Children's, Youth and Audio Visual Services REPORT FOR THE MONTH OF JANUARY 2008 BY DIRECTOR OF INFORMATION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Volunteers provided the library with 248 hours of work. The Lifescapes groups were attended by 30 people. I conducted a tour for six clients and their workers from Community Living, pointing out collections that might appeal to them. GOAL 3: Optimize and customize library services to our user groups: 11 people attended the adult book club in January. Rush Home Road was the title discussed. Materials were delivered to 19 shut-ins and Michelle picked out library materials for Victoria House and Birchmere. GOAL 4: Advocate for increased public awareness of the value and range of library services: 40 people attended the program on Clairvoyance. Michelle created displays on topics such as winter reading, Family Literacy Day, the Evergreen Award, Alzheimer's month and created book marks of reading materials for the Canada Read's program and suggestions for winter reading. Lynn Lockhart has submitted 384 of the photos that we have in our local history collection to Knowledge Ontario. To view them go to: http://search.ourontario.ca/ and type Orillia in the search box. The webpage committee was asked to report to the Planning Committee of the board to hear requests and suggestions for improvement to the webpage. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: The library homepage was accessed by 1453 users in January and the Frost papers were accessed 73 times during the month. 2221 queries were posed at the Information Services desk, which is up by 3 per cent. The public computers were used by 2167 people. The stats were not available for two of the databases, so they were used 3027 times as of reporting time. GOAL 6: Investigate, develop and maintain partnerships in the community: I attended the first meeting of the Orillia Community Policing Committee — this committee has been defunct for a few years, but by approaching them at that time, I convinced them that including the library in the rounds of the summer street patrols would be very helpful. These officers have dropped in faithfully each day during the summer since that time. As a result of the meeting, I have been appointed Secretary, but I do feel that the issues discussed at this meeting are very important to the Library as a downtown institution. They are looking at ways to ameliorate some of the problems. I also gave Chris Tomlinson, the new librarian at Lakehead University, a tour of our facility and collection and tried to establish ways in which the library could assist him. JANUARY 2008 REPORT OF THE DIRECTOR OF TECHNICAL SERVICES David Rowe Administration I attended the 2008 Ontario Library Association Super Conference in Toronto from January 29 to February 1. Attached is a report on sessions I attended. Cataloguer Susan Dance attended as well, and her report is also attached. Technical Processing Gail Matthews continues to be away on sick leave, we have come up with a solution to replace her for the duration. We will upgrade part of the job to a library technician level, with more responsibility for quality control, etc. and lower another part of the job to a basic clerical level, doing such work as dealing with the mail, checking packing slips, making labels, and all the little jobs that pop up in the department. The plan is to begin implementing this in February. In January we added our updated catalogue to the Info database of Ontario Public Library tn catalogues. / 3 ca, - � ONTARIO LIBRARY ASSOCIATION CONFERENCE 2008 LYNNE GIBBON DIRECTOR OF INFORMATION SERVICES Super Conference 2008 SESSION 303 SLOGGING IN THE LIBRARY, Presenters: Jessica 011iver A new graduate working at London Public Library, Jessica did a research study for her degree on library blogs, concentrating on those in public and academic libraries. She first outlined the various types of blogs she had found: some are just announcements of what is new to the library and require no public response to them. Some are just for staff; some are for staff and the public. Most are presented in diary style, with the most recent reply going to the top of the page. Some include audio and video feeds. 31.5 percent of the library blogs were used to communicate with the community the library served. They allowed patrons to request new titles for purchase and request Interlibrary Loans. Some had book club blogs. Some posted frequently answered or unique reference questions. Jessica discovered 875 blogs for Canadian public and academic libraries. She then narrowed the study group down to 38 blogs that were being updated regularly and then did a further sifting down to 15 for the study. Her purpose was to identify common uses and content. All were linked to the library's homepage. 10 out of 15 had a comments feature. All had been updated within the last 6 months and 8 out of 15 were updated regularly. 12 out of 15 acted as information resources. 6 out of 15 linked to other news sources (CBC, Globe & Mail). 3 had book talks and book reviews as a feature. Of the 8 that hosted their own blogs, 2 used Blogger, 2 used Wordpress and 3 used Moveable Type. The average messages received were 1093 characters and 12 out of 15 archived their messages. Tins and Issues: • The most difficult problem is finding staff time to keep the blog up -to -date, and it must be current to retain interest. • Tracking software should be used to measure usage • A comments section is important because it makes the blog interactive • Blogs bring new users to the library • Blogs allow public input to collection development • Some allow the post to be emailed and juried before the comment is posted Facebook: • Is more of a compliment to the blog Pagg One of the most dynamic speakers at the conference, (and the funniest) Joseph tried to put all the new technology in perspective and sort out which path library's should be traveling. ° He first discussed SVda| trends that affect libraries: libraries should be a community meeting place; society is becoming more homogeneous (i.e. many different races and cultures); the population in North America is aging. * Users are now building "social catalogues" (VVVr|dcat, VVih|pedia) ° You Tube � Second Life * Today's youth are much less concerned with privacy and maintaining their personal identity safe * Encourage the public to use the library computers for email - it brings new people into the library and these are people who may not have the financial ability to buy their own computer ~ Young people see the place for technology in the library, because they have grown up with it. What todo: ° Be out there, where they are' relevant to what the public wants ° Make them think of the library first ~ Stand for what we stand for: freedom of information, equality of access ° Have a physical presence, but also a virtual presence: make yourhornepage Blackberry compatible * VVikipedia - fin it. No one else has access to accunebe, peer-review information ° You Tube: have your young adults rnahe a video about what t hey �nd�xziting about the library and mount itonYou Tube � Don't try to compete with what you cannot beat ° Use vision as a rudder of change ° Be the information expert in your community ° Increase reading advocacy * Focus on new services to the parts of the community that are not using the library • On not do things because "you have always done them" H! • So stop doing things that you do not have todn any longer andth�tno|onger appeal • Librarians are stewards of the human record - do not weed without thought and conscience! SESSION 500 THE INTERNET IS NOT FLAT - ETHAN ZUCKERM. Ethan spoke about his work with Geekcorp, a group of technicians who work to transfer technical skills and hardware to third world countries. He concentrates his efforts on the African continent. He traced the development of the Internet from USENET in the 1980s. Ten percent of the populations of Canada and the U.S. are new immigrants; in most other countries, the level is 3 percent. Many countries who have just adopted the Internet are also blocking parts of it and censoring it. The Open Net Initiative is a group that works to prevent this censorship. He did point out that most of the news that is in the forefront on the Internet is limited to that from North America, Europe, Israel, Iraq and Afghanistan. f / u ° SESSION 90Q GILLER PRIZE WINNELt VINCENT LAM Vincent Lamm spoke about the relationship between doctoring and writing. BOm0 in London Ontario of Vietnamese parents who were "boat people", he is an emergency physician who also does evacuation work and expedition medicine on Arctic and Antarctic ships. He loved to read from an early age and by time he was 15, he had decided that he was going to be a writer. But he also determined that one had to have a career that took one out into the world to see life and establish a repertoire of interesting topics Umwrite about. He talked about how many writers were doctors. He has decided that this is because both are involved with story telling. A patient visits the doctor and tells them their story - what they are feeling and then the doctor has to interpret this story to establish a diagnosis. Both writers and doctors live in 2 worlds. Both train in isolation for long time. SESSION 1010 GREENING OF THE LIBRARY - PART 1: PLANNING A NEW GREEN LIBRARY. Gerry Meek, CE{] of Calgary Public Library and David Moses from the Green Building Council were the speakers for this session. Gerry emphasized that buildings now should be built from Cradle to Cradle i.e. they should be sustainable well beyond the depletion of carbon fuels. The protection of the biosphere should be an important element when building a new building. Canadians spend 90 per cent of their time indoors; therefore, the reduction of indoor pollutants and the elimination of off gassing is an important issue. Fresh air and as much natural light as possible are assets. He did say that libraries were the first necyders! Gerry explained LEED: Leadership Energy Environmental Design which is a 69 point system with various levels to be achieved. Points are accumulated for things like building on brown fields, R22 walls and R35 roof, using much less energy, having environmentally safe paint, carpeting and furnishings. Using co-generation to heat and cool. An example is the Hazel McCa||ion Academic Learning Centre in Mississauga which is in the LEEDS Silver category. It has lower live cycle operating costs, an improved image and marketing potential. A good internal environment leads to fewer sick days and greater productivity. LEEDS can attract grants and subsidies from various levels of government. Discounts can be obtained from suppliers, since they represent new technologies and are anxious to get visibility for their products. LEEDS encourages the use mfbuying local building products and also reusing building supplies. Points are achieved if the building is on public transit. A building can be built according to LEEDS standards without providing the documentation, registration and fees required for LEEDS accreditation. Integration of thought by your architecture, builder, environmental engineers is required. There is an 8-9 percent decrease in operating costs each year and a 6.6 percent return on investment. Titles he recommended reading: Prescription for a Healthy House by Paula Baker and Echmnest by the same author. David Moses carried the idea of the green building even further by introducing ideas such as photovoltaic across the entire roof of a building, a straw bale or nannrned earth building, waste water recycling, using natural products such as wooden posts rather than cement to support a building's structure, building into the side of hill to help retain heat. Using hollow core concrete slabs as flooring which allow for air or hot water heating (a Canadian invention) can cut construction costs by $10 per square foot by reducing the need for duct work by 50 percent and also they improve heating and cooling costs. � 0 SESSION 1100 SLOW IN THE AGE OF SPEED- CARL HONORE The award winning �uthorofIn Praise of Slow, Carl HonVne spoke about the need to � Siov down and prioritize Our U »��' H8 outlined what had spurred him onb}write this book. Not as informative as it could have been, but an interesting talk. A librarian in PE Ihas started a Slow Libraries Movement. For more information go bJ : Or SESSION 1208 GREENING OF THE LIBRARY 11 d|| information to be Meant nt to address the greening of older libraries, there was s gleaned »n the LEE}accreditation that was applicable to OPL's new building. It was emphasized again that buildings had to be built with the end to carbons fuels in mind, as well as global warming. Buildings |n the past were built with an end in mind; they consume 40 per cent of the energy use d and operate at 60 per cent y|�nd�|| ' The destruction of decaying buildings account for 25 per cent o ef�d�ncy'iche /n turn |s responsible for 10 per cent of airborne particulates. waste, which ' has to plan for a whole life cycle when building. Adding Therefore, a library d building as green as possible are a first step. More natural sustainable aspects and light saves expenditure on conventional lighting. A light level of 6D candies is su fficient for a library. Providing notion sensors for lighting in areas that t are not ' costs An Argon-filled curtain will improve often used �'g' �ta�h� h�\P s�»� energy heat efficiency. Encourage recycling in your n ew building. Use green cleaning products to improve air quality. SESSION 1300 LITERACY, CIVILIZATION AND CLIMATE - Elizabeth May Leader of the Green Party of Canada, is the author of five books on the environment. Her talk linked the importance of literacy with the other 2 topics above. Literacy presents the ability to communicate. With the advent of the Internet cane the ability to communicate from race to race. Literacy is aneasure of the wellbeing of a society. Art also allows for non-verbal communication and relates the aspects of particular civilization. If the present climate is destroyed through global warming, she feels that some remnant of humanity will survive' but individual civilizations will not ' Therefore ' a threat \m climate is a threat tVcivilization as we know it today. about The argument that the North American and European nati on s need not worry ti will be instituting carbon burning methods gr�ening when the developing countries as they become more industrialized is incorrect - these countries are adopting green technology as they advance. Brazil has eliminated its nee d h~ oil completely by producing ethanol from sugar cane as a substitute' Sweden will be off oil by 2050. she urged a reduction of carbon-based reliance and a lowering of ~ 02 emissions b�fo that which have increased by 30 percent since the Industrial Revolution - that time, [02 had only increased by 2 per cent overall and it is estimated r / vv increase another ]O per cent bv3O3D. \ |~{ \ \ r\ ' " Page 5 SESSION 1600 IoshadMa '8:Taking Opportunity from Oppression Author Of The Trouble with Islam Today, Irshad was the most dynamic Speaker at the conference and earned a standing ovation, as a result. She felt that it is a library's n}|e to protect intellectual diver5ity. A book is more important than a life - a book's thought cannot be "unthVught". She described why she put her life in jeopardy by writing a book that criticized Islam. SESSION 1700 TOP TECH TRENDS One of the most rewarding sessions at OLA, this touches on new technologies or new uses of technology that have surfaced in the last year. Meredith recommended that libraries link to their special [O||e[±ionS through VVik|ped|a. Myspace and Facebookshou!d be utilized to promote the library. The use of toolbars on the hornepage make searching faster for the public. Libraries should be teaching computer classes on computer skills, surfing, buying on e-bay, genealogical resources on the Internet and so on. Sessions ongame-making and pod casts directed spedfica||ybo teens were a trend. Book groups and discussion groups can be done in the form of a b|og. Libraries are digitizing local history. David talked about Open Source catalogues for libraries. Georgia Public uses Evergreen which is being adopted by a number oflibraries - Innis5| Public Library is adopting |t. Bell's HTC Touch is a windows mobile smart phone that is the latest technology. It is important to create a simple interface for the library hurnepage that can be accessed via a cell phone. Kasey talked about new technologies which we may or may not want to embrace! F|ickr now has face identification ability. Photos are being tagged with a person's name, so that any photo with the physical aspects of a particular individual will automatically be tagged with that person's name. Rickr Colour Picker provides a colour wheel which, when chosen, will retrieve any photo in the F||ckr database displaying that colour. Or the user can draw a semblance of picture and F|ichrwi|| then retrieve all photos that match the drawing. Microsoft has a product called Photocynth which will map a photo and then connect it to its surrounding world. There is technology that will pause your DVO automatically if you telephone rings. Amazon Kindle allows a budding author to se|f'pub|ish, circumventing the traditional publishing world, which in turn has serious ramifications for libraries - the warehouses of information. He mentioned that Proquest had done a study where students were interviewed on how they used Facebmoh. It concluded that they saw Facebook as a social site and would not access library information that had been posted toit. SESSION 1818 THE ME AND NOW OF CUSTOMER SATISFACTION _Ian B. Whyte Ian addressed how students at the Mississauga Campus Library of of provided feedback to the administration on their satisfaction with the library, its facilities and services. A program called LibSat is used. Go to for more information on the product. It provides much more information than the occasional focus groups or annual surveys and allows to track service for the same elements over time, so as you improve or revise service in an area that has been inadequate, you can track whether or not the improvements were successful. It allows the library to establish benchmarks in service. It assists with staff training because it identifies areas in which staff require further training. It identifies assumptions that libraries make that are wrong. It tracks preferred methods for finding information. It assists with collection development and identifies gaps. 11 c,- - I �- Page 6 The survey is available from the library's homepage and incentives such as winning an i-pod are given to encourage student participation in the survey tool. There are two tools - a longer survey, which takes 15 minutes to complete and a shorter one of 7 minutes. Reports can be generated from the back end and allow for graphic presentation of results in particular areas. Cross tabulations between reports can be performed. Hyperlinks in the reports allow the reader to go back to the actual data. Ranking of the top 20 most important factors to library users can be done. It is very flexible and easy to use. To conclude, it definitely sounded like a software worth investigating and investing in. Wednesday, January 30 Implementing the Next-Generation catalogue: Taking it from talk to action This day-long preconference session was an in-depth look at BilioCommons, an OPAC designed to not only provide access to library resources but also to create communities through user-generated content. It provides the means for users to create book lists, start on-line book-clubs, write and post reviews, etc. These are shared not just with the patron's library but all libraries using BiblioCommons. Knowledge Ontario, is partnering with BiblioCommons to eventually make this available to Ontario Public libraries. It is currently in testing at several Ontario sites, and will be rolled out in April at Oakville Public Library. The main presenter was Beth Jefferson, of BiblioCommons. Thursday, January 3 1. Library Architecture for the Ages Lisa Rochon, architecture critic for the Globe and Mail, presented this talk on contemporary library architecture, and its new role in urban reinvention and rejuvenation. She sees libraries as a social bridge between hyper-reality of the world and the meditative experience of quiet places. She says libraries are often the vanguard of urban rejuvenation, acting as unofficial centres of the community. Rochon gave a slide show highlighting a number of libraries, including the Grand Bibliotheque du Quebec in Montreal, Seattle public library, Thornbury Public library near Collingwood, and the Hespeler Public Library near Cambridge, Ont. Democratization of Web 2.0 and Digital Narcissism Andrew Keen, author of The Cult of the Amateur talked about how the advent of Web 2.0, Wikis, and blogs have greatly undermined the role of authorities and experts, and turned culture and content over to anonymous contributors. Mainstream professional media, traditional sources of authority like the medical profession, and other professions such as librarianship are being used less and less because of "free information" on the internet. Keene is not per se against user generated content, but feels it should be signed , not anonymous and people should be paid for their contributions (e.g. to Wikipedia) and that cost passed on to uses. Friday,. February Greening the Library, Part It Planning a New Green Library. The presenters were Gerry Meek, of the Calgary Public Library, and David Moses, a structural engineer. They outlined the necessity of sustainable design in major new buildings, and the need to maintain friendly environments outside and inside the library. They spoke about the LEED standards, how they work and how they are becoming a municipal requirement. For libraries that are designing a new building and are considering LEED standards their advice was to incorporate the standards into the planning from the start, rather than trying to retrofit halfway through the process. Slow in the Age of Speed Carl Honor6, is the Canadian author of In Praise of Slow, and his presentation centered on what he perceives as the need to slow down the furious pace of many of our lives. He talked about the slow food movement, slow cities, in which cars are banned from certain areas on specific days, and other ways which people are finding to ease up their speedy lives. Successful Projects — Powerful Partnerships Lilita Strepniks of the St. Catharines Public Library told how they organized and coordinated 12 area libraries to hold a month-long reading festival called Niagara Reads Niagar . They prepared reading lists of works by local authors, and individual libraries organized author readings and other events. Barbara Stephenson and Alex Mahabir of Port Hope Public Library told how they built bridges to the local business community with a program called Open a Book, Open Business. Imagining the Future Elizabeth May, leader of the national Green Party, talked about climate change, the coming crises it will spark, and the role of libraries in bringing about awareness and change. To: David Rowe From: Susan Dance Date: February 4, 2008 Re: Ontario Library Association Superconference 2008 Thank you for supporting my attendance at the recent Superconference, in the form of reimbursement of my registration and transportation costs. I attended session on Friday and Saturday, and have summarized my activities below. Friday 8:00 am All Conference Plenary Session Speaker: Vincent Lam., author of -Bloodletting and Miraculous Cures". 9:05 am Powerful Media Strategies Presenter: Laura Babcock (Powergroup Communications) - relevant to my work on the Orillia's Big Read committee 10:40 am All Conference Plenary Session Speaker: Carl Honore, author of "In Praise of Slow" 12:00 Super Expo tradeshow 2:05 pm Influence Without Authority Presenter: Rebecca Jones Dysart & Jones Associates w-,v-vv.dysartj ones. corn - strategies for working in interprofessional teams 3:45 pm Successful Leadership Begins with Self Presenter: Mary Ann Mavrinac (University of Toronto) - working effectively in times of organizational change Saturday 9:05 RDA (Resource Description and Access): the Inside Story Presenter: Ingrid Parent (Library and Archives Canada) - RDA will be the new standard in cataloguing rules. It will be released in 2009. Training will be necessary for cataloguers. See attached page for more information of the impact of RDA in libraries. - xv-�Nw.collectionscanada.�c.ca/isc/rda.htmI - ww-w.rdaonline.org (prototype, available May 2008?) 10:40 It's All About Access: How Technical Services Puts Users First Presenters: Raj Jain, Karen Marshall (University of Western Ontario) - examples of procedures and tools that expedite cataloguing • Richmond Hill Public Library has surveyed users and non-users 4 times over 2O years and used results to plan programs and services • Used a stratified random sample by taking telephone book and choosing every loth name-survey took 15to2O minutes tocomplete • Trained staff to do and paid a set rate for project • Used 5[}[S1odo analysis using SP5S'serviceno longer available • Their last survey used provincial survey which they customized and is available through SC)LSurbycontacting Richmond Hill Suggest OPLdo survey before and after move into new Library using Georgian CoUegeKesearch Analyst students to conduct survey, do analysis and compare results to provincial survey results asabenchmark Positioning Your LibrarV for Success Presenter offered a number of suggestions on how to do this and I have selected ones I feel may be of value to OPL. • Create a culture of high performance and constantly look for improvements • Have all tell same story about library, demonstrate same values, know mission statement to create alignment • Position your library asam economic driver in the community • Determine your core values • Know your community-cast net as wide as possible • Have a strategic plan and twice a year have staff report on how well meeting plan • Have City Council endorse strategic plan and in presentations to Council and constantly relate to plan • Create an image of your library that captures your council, users, business * Library essential to quality of life of community and its economic development- important message to get out * Cultivate library champions in your community � Position your library asa value-adding organization Submitted by Joanna Rolland Member Municipalities Adjala- Tosorontio Amaranth Barrie The Blue Mountains Bradford -West Gwillimbury March 3, 2008 Mayor Harry Hughes and Oro - Medonte Council Township of Oro - Medonte 148 Line 7 South Oro, ON LOL 2X0 Your Worship and Members of Council Re: NVCA Services and Budget - an Investment in our Future Enclosed please find the NVCA invoice to your Municipality for the 2008 NVCA Conservation Services. The 2008 NVCA Levy is $154,304.85, a 3.4 increase over 2007. This represents a $9.85 per capita levy cost to your Municipal residents. Clearview Collingwood On February 8 2008 the NVCA budget was passed by a majority of the NVCA Board Members (91 %). I have included for your information a summary Elsa of services provided by the NVCA to your municipality. This summary includes a combination of current and proposed Conservation Services. Innisfil Melancthon A major portion of Oro - Medonte (Severn Watershed) was added to Mono our area of jurisdiction in 2003, and because the NVCA programs are relatively new, we Mulmur are still finalizing our technical data collection for the area. New Tecumseth I would, however, like to specifically report that we have completed detailed Oro - Medonte mapping for the entire portion of Oro - Medonte in our watershed. This mapping Grey Highlands provides a major planning support tool to protect & restore your significant Shelburne environmental resources (see attached sample map for details). Your Municipality has, by in large, very good stream, wetland and forest health as 5pringwater mapped and reported in our new 2007 Watershed Report Cards. Thus, the Wasaga Beach major emphasis of our conservation work in Oro - Medonte is to provide environment protection through the Planning Act and Conservation Authority Watershed Regulations. We will continue to review the opportunity for new Conservation Counties Authority services that meet the unique needs of Oro - Medonte. For instance, the Bass Lake Stewardship Strategy, which we are committed to implement in Sin,coe partnership with the Bass Lake Rate Payers Association, and the Municipality Dufferin and Severn Sound Environmental Association, is an excellent example of such Grev new initiatives. cont'd... Member of Conserving our Healthy Waters NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation ONTARIO John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1 TO c,a,,.,, —, Telephone: 705.424.1479 Fay- 7nS a)a ')i1c \Ai -ti. . ....... ._..__ __ 0 A, •• n Through further discussions with your staff and Oro-Medonte NVCA Board members, we recommend the development of a priority list of conservation services and other new initiatives for Oro-Medonte, to be implemented in the future. Senior Staff at the NVCA have been working with our Board Members over the past 6 months in the development of our 2008 Business Plan which reflects our 2008 NVCA service needs and priorities. The approved budget reflects this process. It is my understanding that the Bass Lake Stewardship Strategy Development will be included in the draft business plan. The Draft Plan will be circulated to our Board Members on March 14, 2008; and the final will be presented at the April 11, 2008 Board meeting. The NVCA is committed to continued cooperation with the Lake Simcoe Conservation Authority, and the SSEA for efficient service delivery, recognizing our organizations' legislative mandates, staff capacity and expertise. Continued discussions are required in this area to ensure that local municipal needs are recognized. I believe the Board approved 2008 Budget provides the NVCA with the organizational capacity to protect and restore our environment while balancing fiscal constraints. I also believe that the NVCA meets, within budget realities, all of the Conservation Authority opportunities and benefits as described by Mr. Chris Jones of the Planning Partnership in 2001, in his report to Oro-Medonte entitled 'The Role of Conservation Authorities and an assessment of potential expansion into non-jurisdictional areas'. We look forward to working with your staff and Board Members to identify the primary conservation services needs for delivery in the 2008, 2009 or 2010 year, and I would be very pleased to review any areas where we can provide improved service to meet your needs. Enclosed is a bullet point summary, of NVCA services and investments/costs provided for the Municipality of Oro-Medonte. I hope that Council, staff, and your residents, conclude that these services are a good value and a wise investment into the long-term protection of our environment. I would be pleased to appear before Council or meet with our Board members and staff to review any of the above matters. Sincerely, fit) Itut Wayne R. Wilson, B.Sc. CAO/Secretary-Treasurer c: Fred Nix, NVCA Chair NVCA Board Members � IME VIWOI RIMSM The Planning Division delivers two specific programs, one under the Conservation Authorities Act and the other under the Planning Act. Conservation Authorities Act First, under Section 28 of the Conservation Authorities Act and the Generic Regulation, the Authority processes permit applications related to development, interference with wetlands and alterations to shorelines and watercourses. This program also responds tm due diligence inquiries related to property transactions and is in regular contact with planning and building staff at the municipality. To assist Township building and planning staff. clearance |mdeno are issued when a portion of a property is regulated but the area in which development activity is proposed is outside the regulated area. For 2OD7this included — * Permits issued —43(11%cf the total permits issued byNVCAin2O07) • Violations Notices issued —3 • LeQa|ondRedEntade|nquiheo — S • Clearance letters —4 • One hearing held by the NVCA Board of Directors to review a Bass Lake area permit application appeal. Also in2UO7, the Authority's Environmental Officer met with Township staff to provide updated digital ��G�m��u|��ma�g.��m��maps� portions of maps) ada scale of110UOOho cover the Township's geographic area. The original production od these maps, in2OO5 and 2OUG. required approximately 40Ootaff hours costing approximately 10.000. Staff involved included specialists in water resource engineering, biology, G|8 and planning. These maps will be updated annually. Section 3(1)ofthe Planning Act provides the basis for Provincial Policy Statements (PPS). In 1995 the Ministry of Natural Resources delegated to Conservation Authorities responsibilities related to Natural Hazards including flood plain management, hazardous slopes, shorelines and unstable slopes and erosion. Also under the Planning Act, Conservation Authorities are defined aa public bodies Vobe notified of policy documents and applications. The Authority also provides technical comment to member municipalities in the context of Natural Heritage Features under the PPS and NVCA/o Watershed Plan. NVCAp|anning staff works closely with Township planning staff on a regular basis. In 2007 digital natural hazard land mapping, including wetland, unstable soils and flood plain mapping was provided to the Township to assist in the development of the Township's new Summary of NVCA Services The Township of Oro-Medonte Page 2 of 7 Comprehensive Zoning By-law. Also in 2007 planning staff field checked over 20 properties with municipal staff, where property owners had expressed concern with the proposed Environmental Protection Zone mapping boundaries. This undertaking required one week of planning staff time. Applications reviewed in 2007 under the Planning Act included — • Minor Variances — 6 • Consents — 5 • Zoning By-law Amendments — 2 • Subdivisions/Condominiums —13 open files at various stages of review. For the NVCA watershed there are approximately 160 open subdivision files. VIE - Oro Moraine Study with OGS to develop a better understanding on the geology and hydrostratigraphy of the Oro Moraine - Collected information on all municipal drinking water systems for SWP - Reviewed water quantity trends in municipal water systems - Reviewed water taking on a watershed basis - Completed base flow measurements for calibration of groundwater models - Provide them with Source Water communications - Assisted with the development of the geology for Oro-Medonte - In the process of developing a groundwater management strategy - Source Water Protection plan development and implementation Flood and Erosion Hazard Management — 2007 Oro-Medonte share $16,698, NVCA Budget $339,690 - Meteorologic station at Fire Hall, Horsehoe Valley - New snow survey Station, Fire Hall, Horsehoe Valley - Flood contingency planning for Oro-Medonte - Provide flood warning services - Flood Forecasting and Warning Program issues flood messages and total media interviews on a regular basis during flood events. The NVCA also has 11 weather stations located across our watershed, one of which is located at the Oro-Medonte Fire Hall. These weather stations provide us with the temperature and precipitation conditions used in our Flood Forecasting Program. Data is available in real time by Oro-Medonte staff and the public Summary of NVCA Services The Township of Oro-Medonte Page 3 of 7 Engineering - Development of engineering review standards - Engineering review of applications under the Planning Act and Regulations - Flood study for Bass Lake - Generic Regs (Difficult to express the value)- updated in 2008 • Hazards, flooding, erosion, stable slope, meander belt, wetlands • Developed hydrologic model for larger watersheds to get flows (not part of MacLarens) • Hydraulic model for each watercourse - Field surveyed all watercourse crossing and put into database - Low flow measurements summer program GIS and IT support - Data provided to help build new zoning bylaw (subwatersheds, watercourses, unevaluated wetlands) - Generic Regulation mapping including slope analysis, flood modeling, meander belt mapping, detailed wetland mapping - Land use mapping - Digital Elevation Model, TIN, Contour development - Full ArcHydro Model development (subsheds, catchment areas, drainage areas, flow network) - HEC RAS Models and cross-section development - Areas serviced by Municipal water - Sewershed mapping (storm water) - Fisheries Database - Municipal Drains Database - Hosting of GIS Day to promote collaboration across agencies (CA, municipalities, counties, school boards, health departments etc.) Future Projects for Oro-Medonte consideration - Internet Mapping access site for municipal Staff (for internal purposes) - Internet Mapping access site for Oro-Medonte public (with limited access to certain layers) - Dam Inventory - Natural Heritage Mapping to J Summary of NVCA Services The Township of Oro-Medonte Page 4 of 7 - Natural heritage review/support for Planning Permit Applications NVCA's total monitoring effort for 2008 will take place at the 10 stations located in Severn Sound. Our 2009 total monitoring effort will take place at the 7 stations located in Willow Creek. Each of these sub-watersheds is monitored on a 5 year rotational basis. The Severn Sound stations are subject to change depending on whether Severn Sound Environmental Association decides to share data with the NVCA. - Planning (Natural Heritage review) - Duivenvoorden Severance and McNiven Property. - Watershed Report Cards — In 2007, detailed Report Cards produced for Willow and Severn Subwatersheds in Oro-Medonte. Report card monitoring data collected annually with 5 year updates for individual Watersheds. - Bass Lake Environmental report Card and Stewardship Guide under development in 2008 in partnership with Bass lake Rate payers, Municipality and SSEA. - Ground Water monitoring — In Oro-Medonte the Provincial groundwater monitoring network is subdivided along the Oro Moraine watershed boundary with Severn Sound Environment Association. Within the NVCA aspect of wells in Oro-Medonte, there are no Provincial Ground Monitoring Network wells. Note: Two adjacent wells located immediately west of Highway # 26 monitored in Springwater. In 2008 looking at additional monitoring wells in Oro-Medonte. - Lands — complete Biological Inventories on newly-acquired NVCA lands (approx. 15 acres) - Ongoing - refinement of Generic Regulation wetland boundaries M Summary of NVCA Services The Township of Oro-Medonte Page 5 of 7 NOTT-1 I! FT. RIN RXI lif-I 121 kney-I • Major initiative to map natural heritage features within Municipality for protection and restoration ( see plan review above). * Primary focus in Oro-Medonte, is protection ( see above planning and monitoring efforts) • 2008 focus on developing a Bass Lake Stewardship plan/ strategy. Completed Bass Lake tributaries report in 2007. • NOTE: Requires additional direction from Oro-Medonte to identify additional stewardship priorities within the Municipality. Community River Restoration and Fisheries Habitat Management Projects Date Sub-program Project Type Project Cost 2005 Community River Technical support to landowner E. Glanert in Designing $300.00 Sept 16 Restoration Pond Cleanout 2006 Fisheries Habitat Develop Fish Hab. Management Plan (Oro Medonte Part) $4,000.00 Jan 1 to Mar. 31 Management 2007 Fisheries Habitat Develop Fish Nab. Management Plan (Oro Medonte Part) $5,000.00 Jan 2 to Apr 30 Management 2007 Fisheries Habitat Fish Habitat Plan meeting at Big Cedar Estates $1,000.00 Mar 29 Management 2007 Community River Field Survey of Sturgeon River collecting digital images $300.00 Apr 18 Restoration 2007 Community River Technical support to landowner S. Power in designing $300.00 May Restoration erosion control 2007 Community River Attend/Present at Bass Lake Ratepayers Meeting $200.00 June Restoration 2007 Community River Field Survey of Bass Lake Tributaries with Report $1,400.00 July Restoration 2007 Community River Attend/Present at Bass Lake Ratepayers Stewardship $200.00 July 27 Restoration Meeting 2008 Community River Attend/Present at Bass Lake Ratepayers Stewardship $200.00 Jan 26 Restoration Meeting I I TOTAL $12,600.00 Im C" Summary of NVCA Services The Township of Oro-Medonte Page 6 of 7 =KOW-171T. • Primary focus in Oro-Medonte is the protection of current excellent forest cover ( see plan review above). NVCA offers full professional forestry programs for reforestation, and forest planning including provincial managed forest tax incentive approvers. NOTE: additional direction is required from Oro-Medonte to identify additional forest management priorities within the Municipality. Land Management - 2007 Oro-Medonte share $116,1110, NVCA budget of $211,297 One New Cons. Auth. wetland acquired in 2007, approximately 15 acres Willow Creek/ Highway 11 area through the plan review program. Approx. 12000 acres of CA lands within 30-45 minutes drive for Oro- Medonte residents for recreation and education use. Including world class Minesing Wetlands and Niagara Escarpment lands. NOTE: require additional direction from Oro-Medonte regarding future land acquisition priorities within Oro-Medonte including Oro-Moraine lands. M Date Sub-Program Project Type Proiect Cost Grant Issued 2003 . Healthy Waters — Grant Incentive Well Upgrade $1,000.00 $500.00 2003 Healthy Waters — Grant Incentive Well Upgrade $3,735.37 $1,867.69 2004 Healthy Waters — Grant Incentive Eavestroughing $1,790.10 $895.00 2004 Healthy Waters — Grant Incentive Well U grade $1,684.20 $500.00 2004 Forestry Tree Planting (1,950 trees planted) $2,002.50 0 2004 Forestry Managed Forest Plan $450.00 0 2005 Forestry Tree Planting (7,900 trees planted) $8,282.00 $5,70000 2005 Healthy Waters — Grant Incentive Well Decommission $1,605.00 $1,000.00 1 - TOTALS $20,549.17 $10,462.69 Land Management - 2007 Oro-Medonte share $116,1110, NVCA budget of $211,297 One New Cons. Auth. wetland acquired in 2007, approximately 15 acres Willow Creek/ Highway 11 area through the plan review program. Approx. 12000 acres of CA lands within 30-45 minutes drive for Oro- Medonte residents for recreation and education use. Including world class Minesing Wetlands and Niagara Escarpment lands. NOTE: require additional direction from Oro-Medonte regarding future land acquisition priorities within Oro-Medonte including Oro-Moraine lands. M Summary of NVCA Services The Township of Oro-Medonte Page 7 of 7 *Note: Standard Property Inspection 2 to 3 times per month May to October Property naming and signing to be done in 2008. n Centre Administration. Operations, and Maintena This program includes the operational /overhead costs to support the 31 NVCA staff, the Administration and Education facilities, GIS and governance support. Respectfully submitted �) jAk Wayne R. Wilson, B.Sc. NVCA CAO-/Secretary-Treasurer M Date Project 2007 Initial site visit to proposed Oro/Medonte lands for acquisition March 21 2007 Comprehensive site visit for inventory/boundary purposes April 23 2007 Standard Property Inspection May 8/23 2007 Standard Property Inspection June 5/19 2007 Standard Property Inspection with comprehensive site visit for inventory/boundary July 3/17/31 purposes 2007 Standard Property Inspection Aug 7/21 2007 Natural Heritage Program site visit Aug 31 2007 Standard Property Inspection Sept 4/18 2007 Standard Property Inspection Oct 16/28 *Note: Standard Property Inspection 2 to 3 times per month May to October Property naming and signing to be done in 2008. n Centre Administration. Operations, and Maintena This program includes the operational /overhead costs to support the 31 NVCA staff, the Administration and Education facilities, GIS and governance support. Respectfully submitted �) jAk Wayne R. Wilson, B.Sc. NVCA CAO-/Secretary-Treasurer M PW �c4 9 Nottawasaga Valley Conservation Authority S °sz 2007 Watershed Report Card qko H#ra* '" B r r rat hL 35 D Lake Siencoe Quality B ate_ ■ Lake OW ,. ; The Nottawasaga Valley Conservation Authority's (NVCA) watershed is located in south - central Ontario. The watershed extends south from Georgian Bay and covers an area of 3,600 kmz. Much of this area eventually drains to the Nottawasaga River. The northwest portion of the watershed (Blue Mountain Subwatershed) drains directly into Georgian Bay in Collingwood while the northern portions of Springwater and Oro- Medonte Townships (Severn Sound Headwaters) drain northward toward Severn Sound. The watershed is shaped like abowl —the Niagara Escarpment (west), Oak Ridges Moraine (south) and Simcoe Uplands (north and east) represent the height of land along the edges of the bowl. Streams arise from these high areas and flow downslope into the Simcoe Lowlands (the bottom of ancient Lake Algonquin), which forms the bottom of the bowl. These lowlands extend to Wasaga Beach and Collingwood (a "chip" at the edge of the bowl) which allows the Nottawasaga River and Blue Mountain streams to reach Georgian Bay. The NVCA watershed is largely rural in character though urban areas such as Barrie, Alliston, Shelburne, Wasaga Beach and Collingwood continue to grow. Land use is dominated by agricultural lands; however, compared to many areas in southern Ontario, natural areas are a significant part of the landscape. Forests and wetlands are generally found in areas that are unsuitable for farming where soils are too wet, dry, rocky or steep. This report card provides a broad overview of forest, stream and wetland health within the watershed. More detailed descrip- tions can be found in individual subwatershed report cards. The entire report card series is part of a larger report titled The Nottawasaga Valley Conservation Authority Watershed Report Cards that is posted on the NVCA website (www.nvca.on.ca). Partner Municipalities: Town of Wasaga Beach, Springwater Township, Oro - Medonte Township, City of Barrie, Essa Township, Town of Innisfil, Town of Bradford -West Gwillimbury, Town of New Tecumseth, Adjala- Tosorontio Township, Town of Mono, Amaranth Township, Melancthon Township, Mulmur Township, Town of Grey Highlands, Town of Blue Mountains, Town of Collingwood, C.F.B. Borden Subwatersheds: Lower Nottawasaga River, Middle Nottawasaga River, Upper Nottawasaga River, Willow Creek, Mad River, Pine River, Boyne River, Innisfil Creek, Blue Mountain, Severn Sound Headwaters "Working Together to Protect and Restore " Grades B Forest Conditions D Surface Water Quality B Wetland Conditions The Nottawasaga Valley Conservation Authority's (NVCA) watershed is located in south - central Ontario. The watershed extends south from Georgian Bay and covers an area of 3,600 kmz. Much of this area eventually drains to the Nottawasaga River. The northwest portion of the watershed (Blue Mountain Subwatershed) drains directly into Georgian Bay in Collingwood while the northern portions of Springwater and Oro- Medonte Townships (Severn Sound Headwaters) drain northward toward Severn Sound. The watershed is shaped like abowl —the Niagara Escarpment (west), Oak Ridges Moraine (south) and Simcoe Uplands (north and east) represent the height of land along the edges of the bowl. Streams arise from these high areas and flow downslope into the Simcoe Lowlands (the bottom of ancient Lake Algonquin), which forms the bottom of the bowl. These lowlands extend to Wasaga Beach and Collingwood (a "chip" at the edge of the bowl) which allows the Nottawasaga River and Blue Mountain streams to reach Georgian Bay. The NVCA watershed is largely rural in character though urban areas such as Barrie, Alliston, Shelburne, Wasaga Beach and Collingwood continue to grow. Land use is dominated by agricultural lands; however, compared to many areas in southern Ontario, natural areas are a significant part of the landscape. Forests and wetlands are generally found in areas that are unsuitable for farming where soils are too wet, dry, rocky or steep. This report card provides a broad overview of forest, stream and wetland health within the watershed. More detailed descrip- tions can be found in individual subwatershed report cards. The entire report card series is part of a larger report titled The Nottawasaga Valley Conservation Authority Watershed Report Cards that is posted on the NVCA website (www.nvca.on.ca). Partner Municipalities: Town of Wasaga Beach, Springwater Township, Oro - Medonte Township, City of Barrie, Essa Township, Town of Innisfil, Town of Bradford -West Gwillimbury, Town of New Tecumseth, Adjala- Tosorontio Township, Town of Mono, Amaranth Township, Melancthon Township, Mulmur Township, Town of Grey Highlands, Town of Blue Mountains, Town of Collingwood, C.F.B. Borden Subwatersheds: Lower Nottawasaga River, Middle Nottawasaga River, Upper Nottawasaga River, Willow Creek, Mad River, Pine River, Boyne River, Innisfil Creek, Blue Mountain, Severn Sound Headwaters "Working Together to Protect and Restore " torest cover in the N ottawasaga Valley T �� .� - �:°��. Matchedash '- Canadian Conservation Authority VCA watershed is Bay. `' Shield �T �l `' ottawa aga Valley ` ll� e#'�'a'tioi? Authority Wye Marsh 3�' •, _ g Y Y• g p . r. p. - enerall health Large forest blocks provide , ; �� - :�`� �, North significant habitat for wildlife species which Rive require undisturbed, deep forest habitat to thrive. _ � 9 � .. # + Fes. ? N ,t -7 ° y.�• _. Over the past seventy years, reforestation of �� y�aa ay Tiny •� , rsh. , marginal agricultural lands has increased forest il cover in the watershed' however, forest cover is Bass ah _ > > Se vex, S10"n as h under pressure from urban development and v N farmland expansion in some areas. • `' rt L r Ole ` .Pores Lake Simcof Wasaga Provin �F . Significant forest cover is generally found on SfuL. Mount W t. lands that are unsuitable for agriculture. Areas $° , , _ , ` y f with highly productive farmland, such as the ower,PiGoa River Innisfil Creek Subwatershed, have relatively low F , ke forest cover. F l`` Luke Berm Beaver - 4 '_ rte:' t • 1 Upland forests are dominant along the mantled River F. r t• Lovers slopes of the Niagara Escarpment and the rolling Creek . hills of the Oro and Oak Ridges Moraines. g �, •. aver �R 11 4 A Lowland forests and swamps are most abundant Ri y_ in low-lying areas above the Escarpment and in3 - ` Y g p �: �rrp River Sk b waltvr'shed , the Simcoe Lowlands. A number of these forests - ... _ "Al are considered of provincial and re ional olland •k. Pine; '.- 5 otta saga vie _•, 3 r ive r importance. Coniferous and mixed forest cover# in watershed valley systems and swamps provides important winter habitat for white - tailed p p + deer. •, �. � =4 � . _-- ., F _ ps Uppcu ,. Forest cover extending ortheastward from the , g t - ` r . P ILegend ine River watershed through the Severn Sound y G :.k Ridg `s e„+ �= Grand River °` .. _ NVCArss Headwaters is an integral part of a natural • -1�` 0 2 �4 6 4 ° �... � - Natural Hargage orrkA , . corridor that extends northeast from the Niagara , , , �_ 4�. ` Hum wne�ssing °kP lands. Escarpment to the Canadian Shield. This ""�� Cr River provincial -scale corridor is highly significant but is under pressure from urban development. Headwater wetlands above the Escarpment are connected to similar wetland habitats in the Grand, Saugeen, Credit and Beaver River watersheds. Forest cover on the Oak Ridges Moraine is part of a larger natural corridor which extends east past Peterborough. Forests and wetlands are also linked to natural areas along Severn Sound to the north and the Lake Simcoe watershed to the east. Indicators NVCA Watershed Subwatershed Indicator Description 5 -Year Trend Results Range Forest Forest Cover is the percentage of the watershed that is forested. Environment Varies by Cover 32.8% B 19.10 D to A Canada suggests that 30% forest cover is the minimum needed to support healthy Subwatershed 46.3% wildlife habitat —more coverage is beneficial. Forest interior is the area of forest that lies more than 100 m from a forest edge – Forest away from the windy, dry conditions and predators that are associated with the Varies by Interior o 10.8 /0 B 3.0- F to A edge. Sensitive forest birds, mammals, reptiles and amphibians require deep forest Subwatershed 19.8% habitat for survival. Environment Canada suggests that 10% forest interior cover is the minimum needed to support a range of species. Streamside forest cover (riparian vegetation) filters pollutants and provides Riparian 42.6% C 28.8 B to D important fish and wildlife habitat. Environment Canada suggests that at least 30 Varies by Cover 56.8% m on each side of the stream (over 75% of its length) should be in forest cover to Subwatershed support healthy streams. g!, tr9u." Surface Water Quali ty Surface water quality conditions are good within 7 of the 10 subwatersheds and Georgian Bay. However, combined watershed impacts result in fair to poor water quality in the Nottawasaga River downstream of Alliston. The Innisfil Creek Subwatershed stands out as a key contributor to degraded conditions in the Middle and Lower Nottawasaga River. Recent studies have confirmed that high nutrient (phosphorus) loading is the most significant water quality issue within the watershed. Land use has a strong influence on stream health within the watershed. Streams that drain areas with healthy forest and wetland cover are generally healthy. Streams that drain highly urbanized or intensively farmed areas are often unhealthy. Stream health tends to improve as streams move through forest and wetland areas, particularly if new sources of water (springs) enter the system. Runoff from agricultural and urban lands contribute to high nutrient and sediment loads which impact water quality. Uncontrolled livestock access to streams also contributes to these pollutant loads. Removal of streamside vegetation degrades stream habitat and can make the stream too warm for trout. Ponds constructed on streams also warm the water and can block fish passage. Despite fair to poor surface water quality within the middle and lower river reaches, the Nottawasaga River watershed boasts the largest population of migratory rainbow trout in UTM Nov. ZOW southern Ontario as well as healthy populations of resident brook trout and brown trout. Warmwater game fish such as bass, pike and walleye are found in Little Lake, Orr Lake and Bass Lake as well as the Middle and Lower Nottawasaga River. Bacteria (E. coli) levels in watershed streams have not been monitored since the mid- 1990s. At that time, most stations had levels above those recommended as safe for swimming. However, area beaches (Wasaga Beach, Earl Rowe Provincial Park, Tottenham Conservation Area, New Lowell Conservation Area) are regularly monitored for bacteria during the summer months. Lower Nottawasaga Subwatershed 5 -Year Indicators River Results Range Indicator Description Trend (combined impacts) Benthic Grade Insects and other "bugs" that inhabit the streambed are excellent indicators of Varies by (average stream 1.85 C 1.66 - 2 52 D to B stream health. Healthy streams receive a score of "3" whi le unhealthy streams ". Sub - health) receive a score of 1 Scores are averaged for each subwatershed. watershed Total Phosphorus indicates nutrient levels within a stream. Healthystreams Total 0.007 - have levels less than 0.01 mg /L during low flow conditions. Streams typically Varies by Phosphorus 0.036 F 0.045 A to F have levels greater than 0.03 mg /L during storms (Watershed Range: 0.013 — Sub - (baseflow; mg /L) 1.29 mg /L). Provincial Water Quality Guidelines suggest that levels greater than watershed 0.03 mg /L result in unhealthy stream conditions. Total High levels of suspended solids make streams look dirty or cloudy. Though Suspended 1.98- streams may naturally look this way after storms, cloudy water during dry condi- Insufficient SOIIdS 13.89 C . 54.48 A to F tions may indicate urban or agricultural impacts. Our healthiest streams have Data levels less than 5 mg /L during low flow conditions. Environment Canada (baseflow; mg /L) suggests that levels greater than 25 mg /L indicate unhealthystream conditions. E. coli (coliform- E. coli are fo and i n huma n a nd a nima I waste. Its presence indicates fecal con- forming 300 C 219 C tamination. Ontario Recreational Water Quality Guidelines suggest that waters Insufficient units /100ml) 405 with less than 100 CFUs /100 ml are safe for swimming. Data Jug Wetland Conditions Wetland conditions within the Nottawasaga Valley Conservation Authority Watershed are generally good. Large expanses of wetlands can be found on poorly drained lands on the Dundalk Plain above the Niagara Escarpment and the Simcoe Lowlands in the central portion of the watershed. Long, narrow wetlands are often found along river valleys as well as along the Georgian Bay shoreline. Wetlands in some portions of the watershed are under pressure from urban and agricultural expansion. Groundwater recharge in some wetlands maintains groundwater supplies while groundwater discharge from other wetlands maintains cold stream flows that support trout. Wetlands provide natural flood control throughout the watershed and filter pollutants before they enter streams. Marsh and swamp wetlands within the watershed provide important habitat for a wide range of wildlife. The Minesing Wetlands, located in the heart of the watershed, is recognized as an internationally significant wetland. It supports a number of rare plant and wildlife species and protects Wasaga Beach from flooding. The wetland marshes along the Colling- wood shoreline are found only in certain areas along the Great Lakes shorelines and are considered globally rare. A number of wetland groupings within the watershed have been identified as provincially significant by the Ontario Ministry of Natural Resources. Provincial and municipal planning policies protect these wetlands from development and site alteration. Nottawasaga Valfey Conservation Authority Watershed Report Card WETLAND CONDIVONS Gii de P,1 C. A'J; �9m= 9 TP4' -, !ap I ndicators NVCA Watershed Results Subwatershed Range Indicator Description 5 -Year Trend Wetland Cover 12.0% B 5.8 F to A 10 %wetland cover has been identified as a minimum guideline for Varies by 20.2% healthy watersheds (Environment Canada). Subwatershed Wetland Buffer 24.4- A buffer is a vegetated area next to a wetla nd or stream. Many Varies by (100m buffer area) o 37.0% C 50.5% D to B wildlife species require nearby upland areas for foraging, nesting and Subwatershed other activities. Watershed Actions Needed for Improvement ♦ Protect and restore forest and wetland cover, streambanks and shorelines to maintain and enhance natural habitats and corridors (particularly important in degraded subwatersheds) ♦ Restore forest and meadow cover next to wetlands, streams and lakes to improve fish and wildlife habitat and water quality ♦ Manage plantations with a goal of restoring native forest cover over time ♦ Work with landowners to reduce impacts of onstream ponds and shore li ne/streambank erosion ♦ Work with landowners and municipalities to manage municipal drains to maximize natural functions ♦ Work with farmers, municipalities, developers, golf courses and others to manage nutrients by: keeping livestock out of streams, implementing nutrient management plans, managing urban stormwater runoff and controlling sediment on construction sites Thanks to our Watershed Champions our landowners, community /environmental groups, schools, ' businesses and government agencies that support stewardship activities in our watershed! AGE Contact NVCA staff at 705 424 -1479 or at www.nvca.on.ca to et involved! g 0 N�'W Severn Sound Headwaters �y .1, 014 �� 2007 Report Card Legend Severn Sound Headwaters I NV CA Lands Provincial Parks ORO MO RAIN E Mom Ead SevemSOLindWateirsheds 2 4 6 $ ' War, inster Kilometers -3 tikes Corners 0 Lake Gar- a Bass Lade 1411oI>Jnt fit. L u Jarfr , BAI N ISL F4 ! F KE Ater wood ,� I��e ouI x_ ;. ,gman stand Fain onva#e Q ra t � CY he l psto c A " . A DdACH PROVINCLI PAR# The Severn Sound subwatershed consists of five main watercourses — Wye River, Hogg Creek, Sturgeon River, Coldwater River and North River - that discharge directly to Severn Sound between Midland and Coldwater. Only the headwaters of the Severn Sound watershed (within Springwater and Oro- Medonte Townships) lie within the jurisdiction of the Nottawasaga Valley Conservation Authority. The Severn Sound Environmental Association and its partners are responsible for monitoring and managing these systems on a watershed basis. The delisting of Severn Sound as an international Great Lakes Area of Concern attests to the success of this group and its partners. The Wye River arises from springs on the Simcoe Uplands near Orr Lake. The main branch flows southwest from Orr Lake through the agricultural clay plains of the Simcoe Lowlands and urban Elmvale before flowing northward out of Springwater Township toward Wye Marsh and Midland. The headwaters of Hogg Creek arise on sand plains within the Simcoe Lowlands east of Waverley. The creek's shallow valley system meanders through an agricultural landscape as it flows northwest out of Oro - Medonte Township toward Hogg Bay. Spring -fed tributaries of the Sturgeon River emerge along a valley running between the base of the Simcoe Uplands and the west edge of the Oro Moraine near Hillsdale. The river flows northward through a broad, deep valley bounded by the Simcoe Uplands, entering Severn Sound at Sturgeon Bay. The Coldwater River arises along the forested north slopes of the Oro Moraine between Coulson and Horseshoe Valley before descending into a deep, forested valley flanked by the Simcoe Uplands. It flows northward along the east edge of Highway 400, leaving Oro - Medonte Township at Coldwater before flowing into Matchedash Bay. Tributaries of the North River emerge along the northeast flank of the Oro Moraine, flowing briefly northward and eastward before entering Bass Lake at Bass Lake Provincial Park. The river exits Bass Lake as a slow - moving wetland system, flowing northeast out of Oro - Medonte Township toward Matc hedash Bay. This report card describes the health of forests, wetlands and streams within the Severn Sound headwaters and is part of a larger report titled The Nottawasaga Valley Conservation Authority Watershed Report Cards that is posted on the NVCA website (www.nvca.on.ca). Partner Municipalities: Oro- Medonte Township, Springwater Township Watercourses: Wye River, Coldwater River, North River, Sturgeon River, Hogg Creek "Working Together to Protect and Restore" Grades A Forest Conditions B Surface Water Quality B Wetland Conditions The Wye River arises from springs on the Simcoe Uplands near Orr Lake. The main branch flows southwest from Orr Lake through the agricultural clay plains of the Simcoe Lowlands and urban Elmvale before flowing northward out of Springwater Township toward Wye Marsh and Midland. The headwaters of Hogg Creek arise on sand plains within the Simcoe Lowlands east of Waverley. The creek's shallow valley system meanders through an agricultural landscape as it flows northwest out of Oro - Medonte Township toward Hogg Bay. Spring -fed tributaries of the Sturgeon River emerge along a valley running between the base of the Simcoe Uplands and the west edge of the Oro Moraine near Hillsdale. The river flows northward through a broad, deep valley bounded by the Simcoe Uplands, entering Severn Sound at Sturgeon Bay. The Coldwater River arises along the forested north slopes of the Oro Moraine between Coulson and Horseshoe Valley before descending into a deep, forested valley flanked by the Simcoe Uplands. It flows northward along the east edge of Highway 400, leaving Oro - Medonte Township at Coldwater before flowing into Matchedash Bay. Tributaries of the North River emerge along the northeast flank of the Oro Moraine, flowing briefly northward and eastward before entering Bass Lake at Bass Lake Provincial Park. The river exits Bass Lake as a slow - moving wetland system, flowing northeast out of Oro - Medonte Township toward Matc hedash Bay. This report card describes the health of forests, wetlands and streams within the Severn Sound headwaters and is part of a larger report titled The Nottawasaga Valley Conservation Authority Watershed Report Cards that is posted on the NVCA website (www.nvca.on.ca). Partner Municipalities: Oro- Medonte Township, Springwater Township Watercourses: Wye River, Coldwater River, North River, Sturgeon River, Hogg Creek "Working Together to Protect and Restore" fyfi� z •p'.. a- . Forest Conditions The Severn Sound headwaters supports extensive forest cover. Large forest blocks provide significant habitat for wildlife species which require undisturbed, deep forest habitat to thrive. Over the past seventy years, reforestation of marginal agricultural lands has increased forest cover in the headwaters area. Large forest tracts are common on the Oro Moraine and portions of the Simcoe Uplands as well as along the Sturgeon River and Coldwater River valleys. Sparse forest cover is limited to the agricultural clay plains around Elmvale. Patchier forest cover is present northeast of Orr Lake and northeast of the Oro Moraine. The Copeland Forest is a large forest tract located on the steep slopes of the Oro Moraine and headwater valleys of Sturgeon and Coldwater Rivers. Consisting of a mix of upland and swamp forest, public hiking trails make this a prime destination for outdoor enthusiasts. 1, i r- s:, o ial Coniferous and mixed forest cover southeast of Orr Lake, along the Sturgeon River valley south of County Road 27, and in the headwaters and valley system of the Coldwater River provide important winter habitat for deer. Headwater forest cover extending northeast to the Canadian Shield and south to Matheson Creek is an integral part of a natural corridor that extends northeast from the Niagara Escarpment to the east /southeast Canadian Shield. This provincial -scale corridor is highly significant. Forests and wetlands in the Severn Sound headwaters are also connected to natural areas in the Nottawasaga River watershed to the south and west, Lake Simcoe watershed to the east and the south shore of Severn Sound to the north. Grade ', 4J 4 f J r IL Zhlufjss Creek r& Hawkstone Creek Forested Area CzSevern Sound Watersheds **► Natural Heritage Corridors Severn Sound NVCA Watershed Indicators Headwaters Results Indicator Description 5 -Year Trend Results Forest Forest Cover is the percentage of the watershed that is forested. Environment Insufficient Cover o 46.3% A o 32.8% B Canada suggests that 30% forest cover is the minimum needed to support healthy Data wildlife habitat — more coverage is beneficial. Forest interior is the area of forest that lies more than 100 m from a forest edge – Forest away from the windy, dry conditions and predators that are associated with the Insufficient Interior 19.8% A 10.8% B edge. Sensitive forest birds, mammals, reptiles and amphibians require deep Data forest habitat for survival. Environment Canada suggests that 10% forest interior cover is the minimum needed to support a range of species. Streamside forest cover (riparian vegetation) filters pollutants and provides Riparian 51.3% B 42.6% C important fish and wildlife habitat. Environment Canada suggests that at least Insufficient Cover 30 m on each side of the stream (over 75% of its length) should be in forest cover Data to support healthy streams. IU ! . Ag Surface Water Quality Surface water quality and stream habitat in the Severn Sound headwaters ranges from "fair" to "good ". Productive trout habitat is found throughout the headwaters and middle sections of the Sturgeon And Coldwater Rivers but is restricted to the upper headwaters of the Wye River. Orr Lake and Bass Lake provide habitat for northern pike and bass. Stream health is considered "fair" along the Wye River as a result of impacts from rural and urban areas. Sparse riparian (streamside) vegetation impacts stream health downstream of Orr Lake through Elmvale . The two headwater branches of Hogg Creek support low flows and stream health conditions have not been evaluated. Emerging from headwater wetlands near Hillsdale, the Sturgeon River flows over the Rumble's Mill dam and enters a broad agricultural valley. Stream health is considered "fair" through this section. West of Moonstone, stream health improves as the river enters a large wetland which extends north to Highway 23. Springs along the Oro Moraine and nearby uplands provide high quality, healthy source water for the Coldwater River. Flowing through deep, forested valleys, healthy stream conditions persist downstream to Moonstone. Stream health declines to "fair" as the river flows through agricultural lands to the north boundary of Oro - Medonte Township. ir Legend • Biomonitoring Sites Good Fair Poor Forested Area C3 Severn Sound Watersheds Shoreline habitats along Bass Lake (and Orr Lake) are moderately impacted by cottage land uses. The North River is a low gradient wetland stream system as it emits Bass Lake and flows northeast out of Oro- Medonte Township. Nutrient data in the headwaters is limited to the Coldwater River. Phosphorus levels upstream of Moonstone indicate healthy habitat conditions. The Severn Sound Environmental Association suggests that bacteria (E. coli) levels in streams draining south to Severn Sound often exceed provincial recreational guidelines for swimming. Severn Sound NVCA 5 -Year Indicators Headwaters Subwatershed Indicator Description Trend Results Average Insects and other "bugs" that inhabit the streambed are excellent indicators Insufficient Benthic Grade 2.47 B 2.20 B of stream health. Healthy streams receive a score of "3" while unhealthy Data streams receive a score of 1 ". Total Phosphorus indicates nutrient levels within a stream. Our healthiest Total streams have levels less than 0.01 mg /L during low flow conditions. All Insufficient Phosphorus p 0.007 A 0.021 C streams have levels greaterthan 0.03 mg /L during storms. Provincial Water Data (baseflow; mg /L) Quality Guidelines suggest that levels greater than 0.03 mg /L result in unhealthy stream conditions. Total High levels of suspended solids make streams look dirty or cloudy. Though Suspended streams may naturally look this way after storms cloudy water during dry nt Insufficient SOIIdS N'°` _ 9.89 B conditions may indicate urban or agricultural impacts. Healthy streams have D D Data levels less than 5 mg /L during low flow conditions. Environment Canada ( baseflow; mg /L) suggests that levels greater than 25 mg /L indicate unhealthy conditions. E. COII (coliform- E. coli are found in human and animal waste. Its presence indicates fecal Insufficient _ C contamination. Ontario Recreational Water Quality Guidelines suggest that forming units /100ml) NA 312 waters with less than 100 CFUs /100 ml are safe for swimming. Data Wetland Conditions Wetland conditions within the Severn Sound headwaters are generally good with extensive wetlands fringed by lowland /upland forest cover. Large wetlands are centered around Orr Lake, Bass Lake, the Sturgeon and Coldwater River headwaters and the Sturgeon River valley upstream k- - - - .- 4-- - Road 23. Groundwater recharge in some wetlands maintains groundwater supplies while groundwater discharge from other wetlands — such as those draining the Oro Moraine — maintains cold stream flows which support trout. Orr Lake Wetland Vasey DU Swamp East Vasey DU Swamp J Wetlands provide natural flood control throughout the subwatershed. Marsh and swamp wetlands within the subwatershed provide important habitat for a wide range of wildlife. Vasey Swamp err Lake - .e Medonte Bog McMahon Creek Swamp Eight wetland groupings within the Severn Sound headwaters have been identified as provincially significant by the Ontario Ministry of Natural Resources. Provincial and municipal planning policies protect these wetlands from development and site alteration. Grade B a Purbrook Creels z} _ Marchmont Swamp ,vas; _ 10 1 _ 0 w� 9, Bass Lake Langman Marsh % Copeland- Craighurst Vest Coulson - Guthrie Complex Legend Locally Significant Wetlands Provincially Significant Wetlands ' Other Wetlands Forested Area Severn Sound Watersheds Indicators Severn Sound Headwater Results NVCA Watershed Results Indicator Description Trend Wetland Cover 11.9% B 12.0% A 10 %wetland cover has been identified as a minimum Insufficient Data guideline for healthy watersheds (Environment Canada). Wetland Buffer A buffer is a vegetated area next to a wetland or stream. (100m buffer area) 49.7% C 37.0% C Many wildlife species require adjacent upland areas for Insufficient Data foraging, nesting and other activities. y Local Actions Needed for Improvement y ♦ Protect and restore forest and wetland cover, streambanks and shorelines to maintain and enhance natural habitats and corridors ♦ Restore forest and meadow cover next to wetlands and streams to improve wildlife habitat and stream/wetland health ♦ Manage plantations with a goal of restoring native forest cover over time ♦ Work with landowners to reduce impacts of onstream ponds, and shore li ne/streambank erosion ♦ Work with farmers, municipalities, developers, golf courses and others to manage nutrients by: keeping cattle out of streams, implementing nutrient management plans, managing urban stormwater runoff and controlling sediment on construction sites Thanks to our Watershed Champions our landowners, community groups, schools, businesses and government agencies that support stewardship activities in our watershed! A Contact NVCA staff at 705 424 -1479 or at www.nvca.on.ca to get involved! •`, ,.rte • • ^. -..-' N' "� Willow Creek 9� 2007 Subwatershed Report C ar -Grades A Forest Conditions B Surface Water Quality B Wetland Conditions Willow Creek and Matheson Creek are the two main streams in this subwatershed. Willow Creek arises on the rolling sand loams of the Simcoe Uplands near the hamlet of Edgar. It flows into Little Lake one of the few natural lakes in the Nottawasaga River watershed just north of Barrie. The creek then enters a deep, groundwater -rich valley as it flows westward through Midhurst. Matheson Creek arises along the forested slopes of the Oro Moraine near Craighurst and flows southward through a forested sand plain valley that cuts through the nearby uplands. It converges with Willow Creek northwest of Midhurst. Downstream, Willow Creek flows through an agricultural lowland before entering the Minesing Wetlands west of George Johnston Road. Willow Creek discharges to the Nottawasaga River at the north end of the wetland. Two smaller creek systems —Black Creek and Keast Creek —arise along the groundwater -rich slopes of the Algonquin Bluffs near Snow Valley (south of Willow Creek). These creeks enter the Minesing Wetlands, joining with Willow Creek downstream of George Johnston Road. This report card describes the health of forests, wetlands and streams within the Willow Creek subwatershed and is part of a larger report titled The Nottawasaga Valley Conservation Authority Watershed Report Cards that is posted on the NVCA website (www.nvca.on.ca). Partner Municipalities:Springwater Township, Oro - Medonte Township, City of Barrie Watercourses: Willow Creek, Matheson Creek, Black Creek, Keast Creek "Working Together to Protect and Restore" The Willow Creek subwatershed supports healthy forest cover. Large forest blocks provide significant habitat for wildlife species which require undisturbed, deep forest habitat (forest interior) to thrive. Forest cover has increased over the past seventy years due to reforestation of marginal farmland but is under pressure from urban development near Barrie and Midhurst. Forest cover is concentrated on the Oro Moraine and Algonquin Bluffs as well as the Matheson Creek and Willow Creek valley corridors. The rolling sand loams of the Simcoe Uplands to the north and southwest of Little Lake are well - suited for agriculture and support less forest cover. Marsh and swamp wetlands within the Forest Conditions Grade A - F R E s � t n Creek 140 400 t .b m ,s — ,LL x e R7 . hurst r y - � 'e a 4 . o all s r fs 1 Legend a rrft Forest Interior Forested Area Aw Willow Creek Subwatershed AL " L Natura I Heritage Corridors Subwatershed provide important habitat for a wide range of wildlife. An extensive fen — an open wetland dominated by low shrubs, ferns and sedges and grasses — supports rare plants and wildlife in the Minesing Wetlands. Coniferous and mixed forest cover within the Minesing Wetlands, the Willow Creek valley and the headwaters of Matheson Creek provide important winter habitat for deer. Subwatershed forest cover provides important linkages to nearby natural areas within the Nottawasaga River, Severn Sound and Lake Simcoe watersheds. It is part of a significant natural corridor that extends southwest from the Canadian Shield through the Minesing Wetlands to the Niagara Escarpment. Indicators Willow Creek NVCA Watershed Indicator Description 5 -Year Trend Results Results Forest Forest Cover is the percentage of the watershed that is forested. Environment Cover 41.8% A 32.8% B Canada suggests that 30% forest cover is the minimum needed to support healthy wildlife habitat —more coverage is beneficial. Forest interior is the area of forest that lies more than 100 m from a forest edge – Forest away from the windy, dry conditions and predators that are associated with the Interior 16.3 A 10.8% B edge. Sensitive forest birds, mammals, reptiles and amphibians require deep forest habitat for survival. Environment Canada suggests that 10% forest interior cover is the minimum needed to support a range of species. Streamside forest cover (riparian vegetation) filter pollutants and provides Riparian 51.4 B o 42.6 /0 C important fish and wildlife habitat. Environment Canada suggests that at least Insufficient Cover 30 m on each side of the stream (over 75% of its length) should be in forest cover Data to support healthy streams. ti. t. a Surface Water Quali ty E 1k__ I a Surface water quality and stream health in the Willow (''rPPlr subwatershed is generally good. Parts of all four major systems support healthy resident trout populations. Lit supports northern pike, bass and walleye. Upstream of Little Lake, Willow Creek exhibits "fair" as it flows through a rolling agricultural landscape. Stl improves downstream of Little Lake as Willow Creek forested, groundwater -rich valley which extends throul Flowing through a forested valley for much of its length, Matheson Creek exhibits "good" stream health from its headwaters downstream to Willow Creek. Downstream of this point, Willow Creek stream health is considered "fair" as it enters an agricultural plain with sparse riparian (streamside) cover and livestock access. Downstream of George Johnston Road, healthy conditions return as Willow Creek flows through the Minesing Wetlands. Stream health is variable in the Black Creek system. Headwater areas are impacted by agricultural land use while healthy sections are associated with extensive forest cover and ground- water discharge (springs) along the Algonquin Bluffs. "Fair" health conditions are present downstream as the main branch enters the Minesing Wetlands. Grade B Fair Poor Forested Area Willow Creek Subwatershed Nutrient concentrations (Total Phosphorus) and Total Suspended Solids are generally low to moderate at George Johnston Road during low flow conditions attesting to generally health stream conditions. Impacts appear to be associated with habitat disturbances rather than poor water quality. Historical bacteria (E. coli) monitoring suggests that summer bacteria levels exceed provincial recreational guidelines for swimming. Willow Creek NVCA Indicators Results Subwatershed Average Indicator Description 5 -Year Trend Insects and other "bugs" that inhabit the streambed are excellent indicators of Benthic Grade 2.52 B 2.20 B stream health. Healthystreams receive a score of "3" while unhealthy streams Insufficient receive a score of "1 ". Scores are averaged for each subwatershed. Data Total Phosphorus indicates nutrient levels within a stream. Healthystreams Total have levels less than 0.01 mg /L during low flow conditions. Streams typically Insufficient Phosphorus 0.019 B 0.021 C have levels greater than 0.03 mg /L during storms (Willow Creek Range: 0.029 — Data (baseflow; mg /L) 0.286 mg /L). Provincial Water Quality Guidelines suggestthat levels greater than 0.03 mg /L result in unhealthy stream conditions. Total High levels of suspended solids make streams look dirty or cloudy. Though Suspended streams may naturally look this way after storms, cloudy water during dry condi- Insufficient SOIIdS baseflow; 7.97 B 9.89 B tions may indicate urban or agricultural impacts. Our healthiest streams have Data ( levels less than 5 mg /L during low flow conditions. Environment Canada sug- mg /L) gests that levels greater than 25 mg /L indicate unhealthy stream conditions. E. coli (coliform- E. coli are fo and i n huma n a nd a nima I waste. Its presence indicates fecal con- forming 365 C 312 C tamination. Ontario Recreational Water Quality Guidelines suggest that waters Insufficient units /100ml) with less than 100 CFUs /100 ml are safe for swimming. Data Wetland Conditions Wetland conditions within the Willow Creek subwatershed are generally healthy. The Minesing Wetlands is the largest wetland grouping; however, extensive wetlands are also associated with the Matheson Creek headwaters and valley, Little Lake and the Dalston Wetlands. Subwatershed wetlands are under pressure from urban development near Midhurst. Groundwater recharge in some wetlands maintains groundwater supplies while groundwater discharge from other wetlands — such as the lower slopes of the Algonquin Bluffs — maintains cold streams flows which support trout. Wetlands provide natural flood control throughout the watershed. The Minesing Wetlands provide a critical flood control function for Wasaga Beach. The Minesing Wetlands is considered internationally significant and is a great place to go canoeing and appreciate nature! -1 Five wetland groupings within the 1Vrinesing WetlandJ1&_ J subwatershed have been identified as provincially significant by the Ontario Ministry of Natural Resources. Provincial and municipal planning policies protect these wetlands from development and site alteration. Grade B Copeland- Craighurst- Guthrie Complex Hawkstone Wetland Complex Pilkey Swamp stop Wetland Legend Locally Significant Wetlands Provincially Significant Wetlands Other Wetlands Forested Area Willow Creek Subwatershed Indicators Willow Creek Results NVCA Watershed Results Indicator Description I 5 -Year I Trend Wetland Cover 20.2% A 12.0% A 10 %wetland cover has been identified as a minimum guideline for healthy watersheds (Environment Canada). Wetland Buffer A buffer is a vegetated area next to a wetland orstream. Manywildlife species (100m buffer area) 48.2 C 37.0% C require adjacent upland areas for foraging, nesting and other activities. I a I I Watershed Actions Needed for Improvement , J ♦ Protect and restore forest and wetland cover, streambanks and shorelines to maintain and enhance natural habitats and corridors ♦ Restore forest and meadow cover next to wetlands and streams to improve wildlife habitat and stream/wetland health ♦ Restore natural channel form on Willow Creek downstream of George Johnston Road ♦ Manage plantations with a goal of restoring native forest cover over time ♦ Work with landowners to reduce impacts of onstream ponds, and shoreline /streambank erosion ♦ Work with farmers, municipalities, developers, golf courses and others to manage nutrients by: keeping cattle out of streams, implementing nutrient management plans, managing urban stormwater runoff and controlling sediment on construction sites Thanks to our Watershed Champions our landowners, community groups, schools, businesses and government agencies that support stewardship activities in our watershed! 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Aomlow fWam (NAD) 10*3 if W Lake Simcoe Clean-Up Fund Great Lakes Basin and Lakewide Management Section Ontario, Strategic Integration and Partnerships Division V-• 7 Lakeshore Road Burlington, Ontario, L7R 4A6 11: Dear Sir/Madam: Re: Call for Letters of Intent for Lake Simcoe Clean-up Fund c_ C I I /U/ , to-/ Please find attached a call for Letters of Intent for the Lake Simcoe Clean-up Fund for collaborative projects under the Great Lakes Basin and Lakewide Management Section, Strategic Integration and Partnerships Division of Environment Canada. The first deadline for Letters of Intent is March 17, 2008. If you have any questions, comments or concerns about the Lake Simcoe Clean- Up Fund Program and/or the call for letters of intent, please contact Janette Anderson at (905) 336-6277 or e-mail Janette.Anderson(a-),ec.qc.ca. Please forward this information to anyone who may be interested in taking action to restore, protect and conserve the aquatic ecosystem of Lake Simcoe. Sincerely, Jatiefte Anderson Manager, Lake Simcoe Clean-Up Fund Great Lakes Basin and Lakewide Management Section Ontario, Strategic Integration and Partnerships Division Environment Canada 867 Lakeshore Road Burlington, Ontario, L7R 4A6 Tel: 905-336-6277 Fax: 906-336-6272 Email: janefte.anderson@ec.gc.ca Attachments: Call for Letters of Intent Sample — Completed Letter of Intent Lake Simcoe Clean -Up Fund (LSCUF) Call for Letters of Intent for Lake Simcoe Collaborative Projects February 25, 2008 (submission deadline March 17, 2008) 1 finmnm #� 1. 1 The Lake Simcoe Clean-Up Fund ........... ............................................................ 3 1.2 Administration of the Lake Simcoe Clean-Up Fund ................. ..............................3 1.3 Matching requirement and Fund limitations ........................... ..............................3 2. APPLICATION PROCESS ......................................................................................... 4 2.1 Who can apply? ................................................................................................... 4 2.2 Priorities - What projects can be funded? .............................. ..............................4 2.3 What project costs are eligible? ........................................................................... 5 2.4 What projects and activities CANNOT be funded (ineligible projects)? ................5 2.5 Lake Simcoe Clean-Up Fund Proposed Time Table .............. ..............................6 2.6 How can I apply? ............. .................................................................................... 6 2.7 Review Process ...................................... ............................................................ 7 2.8 Project Selection Criteria ...................................................................................... 7 2.9 Reference Materials .................................................... ........................................ 7 Figure 1. Lake Simcoe Watershed ................................................................................. 8 Appendix 1: LSCUF — Contents of Letter of Intent ........................... ..............................9 Appendix 2: Examples of projects which might be funded through the LSCUF ............ 10 Appendix 3: PROPEL Committee Members ................................................................. 11 K \ -� The water quality of Lake Simcoe has been negatively impacted by excessive amounts of phosphorus from both urban and rural sources. The Government of Canada announced $30 million in funding to establish a Lake Simcoe Clean-Up Fund (LSCUF) (herein called the Fund) to provide financial and technical support to implement high- impact, priority projects aimed at reducing phosphorus inputs, rehabilitate habitats to achieve nutrient reductions, restore the cold-water fishery in Lake Simcoe, and enhance research and monitoring capacity deemed essential for the restoration of Lake Simcoe and its watershed. Projects involving 'tried and proven' activities will be supported as well as projects demonstrating innovative techniques, technologies and measures to reduce phosphorus input into Lake Simcoe. The Fund will also support studies to fill information gaps to better understand current conditions and track improvements in environmental quality. The purpose of this call letter is to invite Letters of Intent on projects that will improve the water quality of Lake Simcoe. 1.2 Administration of the Lake Simcoe Clean-Up Fund The Lake Simcoe Program Unit of the Great Lakes Basin and Lakewide Management Section, Strategic Integration and Parternships Division of Environment Canada will administer the Fund. Environment Canada will be assisted by the Protect and Preserve the Environment of Lake Simcoe Committee (PROPEL), and a Technical Review Committee. The PROPEL Committee members (Appendix 3) were appointed by the Minister of Environment on October 12, 2007 to advise on priority actions and funding recommendations. The PROPEL Committee has established a goal to help people and groups enhance the quality of Lake Simcoe and its watershed by recommending funding for projects that achieve measurable environmental improvement; improve floral and faunal ecosystems, lake-friendly "recreational" opportunities, urban and rural best management practices through physical remediation. The strategic priorities for the Fund will be reviewed on an annual basis by EC, PROPEL and the Technical Review Committee. 1.3 Matching requirement and Fund limitations The Fund targets a federal contribution of one-third, but will provide up to two-thirds of total project cost. An emphasis will be placed on leveraging other funding sources and � � - r' collaborative partnerships. In cases where other federal programs are supporting partners in the project, the total federal contribution must not exceed two thirds of the total cost of the project. Potential sources of matching funds and how collaborations are to be undertaken (cash, in-kind, contributions by the applicant, landowners or others involved in the project, use of equipment, expertise etc) must be described in the Letters of Intent. Letters verifying the role and support provided by external collaborators will be requested in the detailed project proposal. Laou'd MOMI. !J • Landowners • Environmental groups • Community groups (e.g. youth and seniors groups, community-based associations, service clubs) • Small and medium sized business (eg. developers, industries etc.) • Aboriginal organizations (e.g. First Nations Councils, M6tis Associations) • Lake Simcoe Region Conservation Authority • Stewardship Networks • Agriculture Associations • Educational institutions • Industry • Provincial/municipal governments 2.2 Priorities - What projects can be funded? This call for Letters of Intent is issued to fund collaborative projects with the goal of improving water quality for ecological and recreational uses of Lake Simcoe. All projects must meet the intent of at least one of the priorities below: 1. reducing phosphorus inputs from rural and urban sources; 2. controlling point sources of pollution (including sewage, CSO and storm water); 3. rehabilitating priority habitats to restore the health of the aquatic ecosystem and coldwater fishery in Lake Simcoe (the priority for habitat restoration should be for actions that support nutrient reduction and efforts towards improving the natural cold-water fishery); and 4. enhancing research and monitoring capacity to assist in decision making. Projects can be multi-year in nature and those that are not accepted can be re- submitted. Examples of eligible projects are described in more detail in Appendix 2. El I A . • • - • - I . . - T-M Eligible Costs • Salaries and benefits; • Operating expenses such as travel and field costs, training, materials, supplies, production, translation, printing, office rent, and utilities; • Equipment purchase and lease (e.g. shovels, rentals of trucks/tractors/boats, office equipment, etc); • Costs for management, professional, technology and other services (eg. accounting, monitoring, communications, evaluation and audit, liability insurance costs, legal fees); and Sales tax that is not reimbursable by the Canada Revenue Agency and Provincial Government. Eligible Projects • Implementation of Beneficial Management Practices (BMPs) that reduce urban and/or rural non-point sources of nutrients (eg. surface runoff reduction, erosion control structures, vegetated buffers, phosphorus/nutrient management planning and recovery projects), assessment studies, restoration of aquatic habitat impaired by nutrient pollution, pollution prevention activities (eg. septic system inspections and pump-outs); • Monitoring, assessment and reporting to aid implementation of stewardship and remedial actions; • Development and implementation of phosphorus management strategies to achieve and sustain gains in load reductions; • Development and implementation of innovative technologies, techniques and demonstration projects that reduce nutrient loading from municipal wastewater systems and other point source discharges; and • Training and outreach to support the delivery of the Programs (e.g. to educate landowners, cottage (residential) associations about environmental principles and practices to support the program). If it is determined that the proposed project's cost is prohibitive, but has significant merit, program staff may negotiate with the project lead to explore options to reduce project costs. 2.4 What projects and activities CANNOT be funded (ineligible projects)? Projects or activities already underway prior to funding approval; Projects designed only to beautify an area; The purchase or construction of infrastructure (e.g. buildings, roads, and bridges); 5 • The purchase of land; and • Capital or operating costs of municipal infrastructure projects (e.g. sewers, sewage treatment plants, stormwater ponds). Please note this is not a complete list. If you are unsure about any of the examples listed above or the eligibility of your project and activities, please contact us for clarification. 2.5 Lake Simcoe Clean -Up Fund Proposed Time Table 2008 Winter Fall Submission Winter Submission Activities 1st Call ear 2008 -2011 ear 2009 -- 2011 Februa 25th September 1st January 5 Call for Letters of Intent March 17th September 22nd January 26 Deadline for Letters of Intent March 25th September 29th February 2nd • For approved Letters of Intent - Request for detailed proposal sent to applicants • For Letters of Intent Not Approved - letter of explanation___ April 14th I October 27th February 23rd Deadline for Detailed Proposals May 1 st I December 1 st Aril 1 st Funding recommendations 2.6 How can I apply? The Fund will use a two stage process for funding eligible projects; 1) a call for Letters of Intent, and 2) a request for detailed proposals. Applicants are required to send: MIT • An original, signed, unbound paper copy of the Letter of Intent, and • An electronic copy by email Janette Anderson Lake Simcoe Program Unit Great Lakes Basin and Lakewide Management Section Ontario, Strategic Integration and Partnerships Division Environment Canada 867 Lakeshore Road Burlington, Ontario, L7R 4A6 Tel: 905 -336 -6277 Fax: 906 - 336 -6272 Email: janette.anderson(c�ec.cc.c_a 1341 All Letters of Intent submitted will be reviewed by Environment Canada against the funding priorities, eligibility requirements, and program goals and objectives of the Fund. Once a Letter of Intent is deemed eligible by Environment Canada, the successful applicant will be invited to submit a detailed proposal. Proposals will then undergo a technical review and an environmental assessment under the Canadian Environmental Assessment Act (CEAA) as required. Projects will be evaluated by Environment Canada, PROPEL and the Technical Review Committee against the project selection criteria as stated in Section 2.8 of this document. PROPEL will then review all technical comments and make funding recommendations to the Minister of Environment. 2.8 Proiect Selection Criteria The following criteria may be used in the assessment of projects: • Amount of leveraged funding; • Extent of project collaboration; • Project location is within a priority watershed known to be significant source of phosphorus loading to L. Simcoe; • Project addresses funding priorities • Measurable environmental benefits derived from the project (e.g. expected phosphorus reduction); • technical feasibility; • Potential for co-benefits of project implementation; • Clarity and scope of objectives; • New and innovative technologies for storm water and nutrient management, cost- saving control technologies and rehabilitation methods; • Value for money; and • opportunities for technology and/or knowledge transfer to other parts of the Lake Simcoe and other watersheds. 2.9 Reference Materials Project proponents are advised to refer to the Lake Simcoe Region Conservation Authority website for further information on the restoration and protection of the environmental health and quality of Lake Simcoe and its watershed (http://www.isrca.on.ca! . Figure 1. Lake Simcoe Watershed Lake Suncoe Region Conservation Authority 1 Sub Watersheds U" C3 C3 t a' 1: LSCUF — Contents of Letter of Intent (should not exceed two rAendix ectio::n:�Narne i Section : aired Information j it Project Title Name of p�joect. Project Team Name of the project lead/project manager for the project, their organization, mailing address, telephone, email and fax number. If the primary contact is different from the project lead, enter it here. Project Description Please include a description of the project's overall objective (what, where, when, why, size and scope); methods utilized; expected benefits and measures of success (reduction in P loading, innovative programs/technologies, etc.) Additional Contributions (cash, in- Enter the name(s) of tentative or kind) confirmed contributors and their involvement in the project. Project Budget Enter estimated total project budget including maximum indirect costs (overhead). For matching funding, indicate whether the funds are cash or in-kind, and whether the funding is requested or confirmed. Clearly identify total funding requested from the LSCUF and the matching funds provided by other contributors. Timeframe/Project Duration Enter expected start date and completion date. Clearly identify if the project has phases over more than one fiscal year (April 1 st to March 31 st). Project Location Enter location of the project by watershed and county name. Relationship of Project to LSCUF Identify which LSCUF funding priority funding priorities the proposed project supports and h . MP's and Ridings.. Enter MP names and riding. M I 1 11 111 i I wl�[�!111111111111111 I A 10 - N 7-7117IME-4T =110 -.111 = LSCUF FUNDING POTENTIAL PROJECTS PRIORITY 1. Reduction of rural • Projects that improve local surface water and groundwater and urban non- quality and reduce soil erosion. Examples of projects include: point source (NPS) promotion of conservation tillage; creation of stream buffers, tree pollution plantings, livestock fencing to restrict cattle access to streams; land securement to protect stream corridors; septic system upgrades; proper manure storage projects such as manure and milkhouse waste management projects; creating erosion control structures. 2. Controlling point • Cost effectively improve the efficiency and effluent quality of sources of municipal sewage treatment plants (STPs) . pollution • Cost effective stormwater management and control techniques. (Note: Does not include capital infrastructure cost) 3. Fish habitat Support the development and implementation of fish habitat rehabilitation and rehabilitation projects (e.g. marsh restoration, underwater fish stewardship habitat creation in river mouths and shallow waters, fish barrier removal, riparian plantings etc). Habitat enhancement projects that reduce inputs of phosphorus to tributary streams and the lake. 4. Improving Enhanced modelling of phosphorus sediment and nutrient information and loadings for the Lake and each sub-watershed. monitoring for Augmentation of the Lake Simcoe Community Monitoring decision — making. Program. • Enhanced monitoring and reporting capacity. • Science (research) and monitoring to fill information gaps and aid in decision making • Support development of models to predict climate change scenarios, impacts and adaptation. 10 Appendix 3: PROPEL Committee Members (The Protect and Preserve the Environment of Lake Simcoe Committee, Richard Simpson - Chair Annabel Slaight Robert Matthews Paul Harpley Jessica Richmond Susan Self George Taylor Neil Roe Robert Bowles David Edwards 11 �z4 Section Name Required Information Project Title Brandon Creek Water Quality Improvement Project Project Team Joe Smith, Project Manager Friends of the Brandon Creek 4905 Dufferin Street Downsview, Ontario M3H 5T4 Tel: (416) 739 -5878; Fax: (416) 739 -4342 e -mail: Joe. SmithCa--)brandoncreek.com Additional Contributors: LSRCA, ,landowners Project Description Brandon Creek drains into L. Simcoe and'according to MOE's monitoring data {provide reference) it is responsible for releasing approximately 25 Kg�Qf "hosphorus /year. The Brandon Creek is a very productive-' diversified agricultural area. In areas of intensive �1 restock and crop production, there are serious stream bank erosion and water quality problems -. The goal of the project is to improve water quality of the Brandon e Creek that drains into L. Simcoe by installing 5 km of exclusion fence, 10 alternate watering systems for cattle, bidding 5 stream crossings, establishing buffer strips 'plant 2t� *6 gees );`stabilizing 5 stream banks to reduce nutrient and sediment loadings. The�projectohce approved will take place in the Brandon Creek watershed over the next 3 years. Expected benefits include: ;Reduced nutrient loading to Brandon Creek. It is estimated that the proposed activities will reduce 12 kg of � phosphorus /year from being released to Brandon Creek rovide reference). Prospective Stakeholder Lake Simcoe Region CA (cash funding) Partners Landowners of Brandon Creek —will provide in -kind labour and assistance as required. Project Budget See tables below. Timeframe /Project Duration Expected start date: June 1, 2008 Expected Completion date: March 31, 2010. Project Location Brandon Creek, County X Relationship of Project to Reduction of rural and urban non -point source of phosphorus LSCUF funding priorities pollution MP's and Ridings. MP name: Minister X; Riding: X Budget Tables Project # of Estimated Total Estimated Cas h � ) ro'ects cost/ project S Cost Exclusion Fencing 5 Km 10,000/km 50,000 requested) . 165,000 10 /metre Landowners : Alternate Watering System 10 2,000 20,000 Stream Crossing 5 51000 25,000 Buffer Strip tree planting 20,000 trees 1hree 20,000 Stream bank stabilization 5 10,000 50,000 Total Cost Of Projects X65,000 Total Estimated Cost of the Projects for Brandon Funds requested Other FundingSourcest, In -Kind Cas h � ) Creek Watershed (5) from LSCUF (confirmed or (conf6ed or ($) N, requested)... requested) . 165,000 80,000 Landowners : LSRCA Clean Water ,000` Program ,0equested ` 80,400 (requested) h� m. \ %� - ty <1 Ministry of Minist6re do the Environment I'Environnement Ontario 135 St, Clair Avenue West 135 avenue St. Clai,ou Toronto, ON IV14V 1 P5 Toronto, ON IV14V 1 P5 ORO-,,AE-O NTE February 21, 2008 TO: Water Works Owners and Operators FROM: Sharon Bailey Director, Land and Water Policy Branch SUBJECT: Reporting requirements under Ontario Regulation 450/07 (0. Reg. 450/07) Ontario Regulation 450/07 In August 2007, the government filed Ontario Regulation 450/07 (http://www.ene.gov.on.ca/envision/water/pttw.htm): Charges for Industrial and Commercial Water Users, which establishes a charge of $3.71 per million litres of water for highly consumptive commercial and industrial water users. This charge applies to such water users who withdraw more than 50,000 litres of water on any single day in a year directly from groundwater or surface water sources or from a water works system. The charge does not apply to agriculture operations, institutions such as schools and care facilities, environmental uses such as wetlands projects, private wells or the water municipalities supply for residential use. Money collected from the charge will be used to recover a portion of the provincial government's costs of Z:' water management activities such as preparing water budgets, monitoring, and controlling takings and impacts. Section 5 of the Regulation requires owners and operators of communal water works to report information to the ministry on all industrial and commercial water users connected to the water works by March 31, 2008. The information must be updated by March 31 every year to ensure the information remains accurate and up to date. This information package has been mailed to you to provide detailed information about these reporting requirements. Reporting Details The reporting requirements under section 5 of the Regulation apply only to water works systems that supply water to industrial or commercial water users. Water works that do not supply water to any industrial or commercial users are not required to report under section 5 of O. Reg. 450/07. Water works that supply water to industrial or commercial water users are required to report information about the commercial or industrial facilities, such as: ■ the name of each facility to which they supply water; ■ the account number used to charge each facility for its water use; ° the billing address (and i[ known, site and administrative addresses) of each commercial oc industrial buJitv —'' | for f�oiU��uycavvo��r i[uvoi\uh|u� and • ibc �uJumbbd or commercial puqm,wo , , • the amount o[ water the facility used iu the previous calendar year. The report required under section 5 of 0. Reg. 450/07 can be submitted electronically to the ministry thruuohdzeVVuterTakiogKcoorting0vstecn(WTRS),vvhiohcunbcacccemuda1 Further information regarding reporting particulars can bz found in the mate duls enclosed in this package, News Reluase — Water Charge Will Help Fund Water Resource Management; Encourage Conservation. Media Bmokgrmunder — B Information on n. Reg 450/07: qhy we need it, how itwill Ontario Regulation 450/07— Charges for Industrial and Commercial Water Users. 1[mohniumU Bulletin —Provides u brief outline of the reporting requirements in the regulation on Charges for Industrial and Commercial Users. Water Works Reporting Template — Instruction worksheet: Detailed instructions outhe format and reporting requirements of information to the ministry. Excel template required and available online on the ministry's website: http://www.ene.�4ov.on.ca,/envision/water/pttw.htm. We�a��m�u�a�e0m��a�i�n�� to the po�n�o�y out the reporting within your waterworks. lf you have any questions about the reporting requirements, please contact: Zdana Fedhum TcL(4|N2|2-6760 Email: Zduuu Sincerely, original signed, Sharon Bailey REM �' i AV ONTARIO CHARGING COMMERCIAL, INDUSTRIAL USERS FOR WATER Water Charge Will Help Fund Water Resource Management; Encourage Conservation TORONTO — The McGuinty government is protecting Ontario's water resources by making users who incorporate water into their product pay their fair share toward the costs of sustaining water sources for future generations, Environment Minister Laurel Broten announced today. "Clean, abundant water is essential to our quality of life and to business in Ontario," said Broten. "Businesses that take water rely on our stewardship and wise management of this precious resource. It's time they contributed toward the costs of managing it." Users such as beverage or ready-mix concrete manufacturers will be the first to pay the charge of $3.71 per one million litres of water, starting in January 2009. Other commercial and industrial water takers would be phased in later. The charge does not apply to agricultural operations, institutions such as schools and care facilities, environmental uses such as wetlands projects, private wells or the water municipalities supply for residential use. Money collected from the charge will be used to cover a portion of the provincial costs of water management activities such as preparing water budgets, monitoring, and controlling takings and impacts. "We all have a responsibility to help keep Ontario's valuable water resources clean and plentiful," said Broten. "We are seeing to it that those who are benefiting today from Ontario's water resources do their part to safeguard it for tomorrow." Today's announcement is just one way the McGuinty government is working to protect Ontario's water resources: Other examples include: • The Safeguarding and Sustaining Ontario's Water Act to implement the Great Lakes – St. Lawrence River Basin Sustainable Water Resources Agreement and to enable the water charges. • The Clean Water Act, which ensures communities identify potential risks to local water sources and take action to reduce or eliminate risks. • Renewing the commitment to work co-operatively with the federal government to improve and protect the health of the Great Lakes Basin ecosystem. Kill Contact information for media: Anne O' Hagan Minister Broten's Office 416-325-5809 Contact information for the general public: 416-325-4000 or 1-800-56549231 www.ene.gov.on.ca Disponible en, ran(ais John Steele Ministry of the Environment 416-314-6666 ONTARIO'S NEW WATER CHARGE FOR COMMERCIAL AND INDUSTRIAL USERS: WHY WE NEED IT, HOW IT WILL WORK I The McGuinty government is charging highly consumptive commercial and industrial users for the water they use to help conserve, protect and sustain Ontario's water resources. As demand for water grows in Ontario, there is an increasing need to manage and use water more wisely. The costs of Ontario's water quantity management programs are significant. Many commercial and industrial users benefit from these efforts as they rely on access to clean, abundant water supplies. One way to recover management costs is to require commercial and industrial users to pay their fair share. A charge also encourages companies to conserve water. Charges for Industrial and Commercial Water Users Regulation The new regulation made under the Ontario Water Resources Act specifies the charge rate, to whom the charge applies, when payments are to be made, and that information on the amounts of water used by highly consumptive commercial and industrial users must be submitted to the ministry. The charge of $3.71 per million litres of water applies to commercial and industrial water users who withdraw more than 50,000 litres per day from groundwater and surface water sources or a municipal system. The charge is volume-based so that commercial and industrial users will be charged for the actual volume of water withdrawn in a 12-month period. The charge will be phased in starting with highly consumptive uses where water is incorporated into a product. These uses include beverage manufacturing, fruit or vegetable canning or pickling, ready-mix concrete manufacturing, and aggregate processing. The charge will go into effect on January 1, 2009. In the following year, based on the information obtained by the ministry from the users or communal water works operators, a charge will be levied on every highly consumptive commercial and industrial user of water specified in the regulation. Other commercial and industrial water takers that are moderate or low consumptive water users, including power (except hydropower facilities), would be phased in later. Money collected from the charge will be used to cover a portion of the provincial costs of water management activities such as preparing water budgets, monitoring, and controlling takings and impacts. To ensure that the charge is applied equitably to businesses in Ontario, pre-1961 industrial and commercial water takers to which the charge applies, who were exempt from requiring a Permit to Take Water (PTTW), are now required to obtain a permit under changes to Ontario Regulation 387/04 now called the Water Taking Regulation. These pre -1961 water takers must submit an application for a permit by June 30, 2008. Changes to the administrative fee for water taking permits Effective September 1, 2007, grandfathered water takers applying for a permit for the first time and applicants for wetland and wildlife conservation permits will not pay the Permit To Take Water (PTTW) administrative fee. The PTTW administrative fee will be waived for only new, first time permit applications by pre- 1961 water takers that up to now have been exempt from the permit requirement. Upon renewal, these users will be required to pay the fee. The exemption for wetland and wildlife conservation permits applies to projects for which the primary purpose is protecting, enhancing, restoring or establishing wildlife habitat or wetlands. A permit will still be required and the province will continue to evaluate proposals through the PTTW program to ensure that the water takings have minimal impacts on the environment. The PTTW administrative fee was introduced in April 2005. The fee is currently paid by all permit applicants, with the exception of applications by a farmer for an agricultural purpose. The fee is a cost-recovery fee. It recovers ministry costs to process, review and issue PTTW applications. The decision notice for the final regulation and an information notice about the changes to the administrative fee are posted on the Environmental Bill of Rights registry at: www.ontario.ca/environmentalregistry. The registry numbers are 010-0162 and 010-1032. Contact information for media: John Steele (416) 314-6666 Ministry of the Environment _30- Anne O'Hagan (416) 325-5809 Minister's Office Contact information for the general public: 416-325-4000 or 1-800-565-4923/ www.ene.wv.on.ca Disponible enfiran(ais a ONTARIO REGULATION 450107 made under the ONTARIO WATER RESOURCES ACT Made: July 25, 2007 Filed: August 10, 2007 Published on e-Laws: August 13, 2007 Printed in The Ontario Gazette: August 25, 2007 CHARGES FOR INDUSTRIAL AND COMMERCIAL WATER USERS PURPOSE AND DEFINITIONS Purpose 1. The purpose of this Regulation is to recover a portion of the costs the Government of Ontario incurs in the administration of the Act and any other Act for the purpose of promoting the conservation, protection and management of Ontario's waters and their efficient and sustainable use. Definitions and interpretation 2. (1) In this Regulation, "phase one industrial or commercial water user" means a facility that is an industrial or commercial user of water that satisfies the requirements set out in section 3. (2) For the purposes of this Regulation, a reference to an owner of a facility or water works includes the operator of the facility or water works. APPLICATION Application 3. (1) A facility is a phase one industrial or commercial water user for the purposes of this Regulation if the facility satisfies one of the requirements in subsection (2) and it falls into one of the following classes of industrial and commercial facilities: 1. Facilities that manufacture or produce bottled water or water in other containers, whether or not for use as a beverage. 1 Beverage manufacturing facilities, where water is incorporated into a product. 3. Fruit and vegetable canning or pickling facilities, where water is incorporated into a product. 4. Ready-mix concrete manufacturing facilities. 5. Non-metallic mineral product manufacturing facilities, other than those facilities described in paragraph 4, where water is incorporated into a product. 6. Pesticide, fertilizer and other agricultural chemical manufacturing facilities, where water is incorporated into a product. 7. Inorganic chemical manufacturing facilities, other than those described in paragraph 6, where water is incorporated into a product. (2) Subject to subsection 7 (5), a facility that falls into one of the classes of facilities listed in subsection (1) is a phase one industrial or commercial water user of water if, (a) the facility takes its water by any of the means that are listed in subsection 1 (7) of the Act and is required to have a permit under section 34 of the Act; or (b) the facility is directly or indirectly supplied water through a water works that is not owned by the owner of the facility and the facility on any single day in a year uses more than 50,000 litres of water. REPORTING INFORMATION Report on water taking or use 4. (1) The owner of a facility that is a phase one industrial or commercial water user shall report the following information to the Director, in a manner and form approved by the Director: 1. The address of the facility. C ONTARIO REGULATION 450107 made under the ONTARIO WATER RESOURCES ACT Made: July 25, 2007 Filed: August 10, 2007 Published on e-Laws: August 13, 2007 Printed in The Ontario Gazette: August 25, 2007 CHARGES FOR INDUSTRIAL AND COMMERCIAL WATER USERS PURPOSE AND DEFINITIONS Purpose 1. The purpose of this Regulation is to recover a portion of the costs the Government of Ontario incurs in the administration of the Act and any other Act for the purpose of promoting the conservation, protection and management of Ontario's waters and their efficient and sustainable use. Definitions and interpretation 2. (1) In this Regulation, "phase one industrial or commercial water user" means a facility that is an industrial or commercial user of water that satisfies the requirements set out in section 3. (2) For the purposes of this Regulation, a reference to an owner of a facility or water works includes the operator of the facility or water works. APPLICATION Application 3. (1) A facility is a phase one industrial or commercial water user for the purposes of this Regulation if the facility satisfies one of the requirements in subsection (2) and it falls into one of the following classes of industrial and commercial facilities: 1. Facilities that manufacture or produce bottled water or water in other containers, whether or not for use as a beverage. 1 Beverage manufacturing facilities, where water is incorporated into a product. 3. Fruit and vegetable canning or pickling facilities, where water is incorporated into a product. 4. Ready-mix concrete manufacturing facilities. 5. Non-metallic mineral product manufacturing facilities, other than those facilities described in paragraph 4, where water is incorporated into a product. 6. Pesticide, fertilizer and other agricultural chemical manufacturing facilities, where water is incorporated into a product. 7. Inorganic chemical manufacturing facilities, other than those described in paragraph 6, where water is incorporated into a product. (2) Subject to subsection 7 (5), a facility that falls into one of the classes of facilities listed in subsection (1) is a phase one industrial or commercial water user of water if, (a) the facility takes its water by any of the means that are listed in subsection 1 (7) of the Act and is required to have a permit under section 34 of the Act; or (b) the facility is directly or indirectly supplied water through a water works that is not owned by the owner of the facility and the facility on any single day in a year uses more than 50,000 litres of water. REPORTING INFORMATION Report on water taking or use 4. (1) The owner of a facility that is a phase one industrial or commercial water user shall report the following information to the Director, in a manner and form approved by the Director: 1. The address of the facility. 2. Contact information for the facility, including the name and title of the person who should becontacted in respect of matters under this Regulation. 3. The class of facility to which the facility belongs under subsection 3 (1) and a description of how the water is used. 4. The names o[ the owner of the facility. 5. The number uf the facility's water taking permit, i[ the facility isa water taker and has u water taking permit. 6. |fo water works not owned hy the owner ofthe facility supplies water directly or indirectly vn the facility, i. the name o[ the owner of the water works, and ii, the account number that the owner of the water works uses to charge the facility for its water use. 7. The method the facility uses to measure the amount n[ water duses. (2) The report required under subsection (l) shall bcmade, (u) nno« before June 38,2O88; (b) iu the case ofu facility that oucomcnxcu operations after June 30, 2008 uau facility that falls into one nf the classes listed in subsection 3 (1), 30 days after the facility commences such operations; or (u) if, on the Ju1c this Regulation oumc into to �bi Regulation did not apply to u facility 6cuauoc the facility did not satisfy the requirements in subsection 3(2) but after that date the facility does satisfy the requirements nf subsection 3 (2)'3V days after the date the owner n [the facility becomes aware that the subsection applies oothe facility. (3) If the onmc/ of u facility becomes uv,um that the iu{oouuziou provided to the Director under su6moc6uu ({) is inaccurate or out ofdate, the uvmcr nhuU, in u manner and form approved by the Dircc»n/^ promptly revise the information that had been provided to the Director xw that him accurate and up»odate. (4) In addition — — t /h ' information 6n u|i required under subsection (|)` the Director may by written notice n:4uior that the owner ofu facility, iu manner and form specified by the Diroctorio the notice, supply such udJdioou| information uothe Director muy require massist the Director indmominiog, (u) whether the facility iouphase one industrial or commercial vvozmruecr and (b) the total amount of water the facility used in a calendar year or other 12-month period as specified by the Director. Report from owners m water works G. (l) An owner of vvcuer works that provides wu/cz to any industrial or cnoxnozziu] users of water o6a|) report the following information um the Director, iom manner and form approved 6y the Director: ). Subject to subsection (2)^ the name of every facility that is connected to the vvu|cr vvorbm that uses water for commercial ur industrial purposes. 2. The account number the owner uses to charge the facility for its water use for each facility identified in paragraph 1. }. The address of each facility identified under paragraph l. 4. Any information that the owner nfthe water works has that describes the ioJueuhul or commercial purpose for which the facility uses water, including whether the purpose ia one listed io subsection 3(l). 5. The mnouu, of water the facility used in the previous cu|ooJur year or nt6cc 12'mon/b period as specified by the Director. (2) |{uu owner ofa water works has information that accurately identifies which commercial ozindustrial users ofwater connected to its water works use more than 50,000 litres of water in a single day in a calendar year or other 12-month period as specified by the Director, the owner is only required to identify those users in a report under subsection (1). (3) The report required under subsection (1) shall be made on or before March 31, 2008 and the owner of the water works mbuU update the information ouor before March 3| io each subsequent year, ioa form and manner specified by the Director, on ensure that the information iu accurate and upmdate. (4) )n addition tuthe information required under subsection (l), the Director may by written notice require, in u form and manner specified by the Director in the oo6cc' that the owner of water works supply such uJd6iouu| information as the Director may require tn assist the Director indetermining, (a) whether ufacility isu phase one industrial or commercial water user; and (b) the amount of water a facility used in a previous calendar year or other 12-month period as specified by the Director. LIST OpFACILITIES List of facilities \ 6. On or before December 31, 2008, the Director shall prepare a list of facilities to which this Regulation applies and shall maintain ao updated list. AMOUNT AND PAYMENT 0*CHARGE Charge I (|) As of January 1, 2009, the owner of u facility that is a phase one industrial or commercial water user shall be charged $3.71 per million litres of water used for the total amount of water the facility uses uoomd|y or in any other 12- month period um specified hy the Director. (2) In the cuoc of a facility that is required to have upcnnit under suc6no 34 of the &c/. if the owner ofthe facility fails W submit the data required under section yof Ontario Regulation 387/04(lVmcrTaking),omdcuuder|6a/\ct,tbcDirecnormay determine the charge that applies in respect of the facility based onthe amount of water that the permit authorizes the facility to take. (3) }n the case ofu facility that iu required 10 have a permit under scc/ioo34oftbo/\ct,ifdhoummero[thr6cU6ymu6mitu data required under section gnf Ontario Regulation 387/04 (Water Taking) made under the Act, and the Director determines udcr u review of the data that the data in out an accurate /rOrcdou of the volume of water the facility took daily during u calendar year or 12'mooub period for bi b the charge shall be applied under this Regulation, the Director may 6y written notice explain the basis of his or her determination and oguoot that the owner ofthe facility resubmit the data required under section 9 of Ontario Regulation 3 87/04 in a form and manner specified in the notice. (4) lfoo owner ofafacility fails to resubmit data to the Director in accordance with the notice given under subsection (3), the Director may determine the charge that applies in respect of the facility 6uxcJ on the oomuo/ of water that the facility's permit authorizes the facility totake. (5) Ao owner nfu facility shall not be charged for water use under this Regulation in a ca|uudoz year or other 12-mouth period specified by the Director for the purposes of subsection (1) if the owner can demonstrate to the satisfaction of the Director that the facility did not use more than 50.000 litres of water on any single day in the cu}cudu, year or 12'mou/h period. Notice or charge and payment 0, (|) The notice ofcharge for water used in a calendar year or other I 2-month period specified by the Director referenced in subsection 7(|) shall bcissued, (u) *i|6io 12 months after January l in the year after the year io which the water was used, iu the case of charge for water that iu based uu use ol water iva calendar year; or (b) within 12 months after the last day of the last month iuthe 12 -month period io which the water was used, iu the case uf a charge for water that is based on a 12-month period specified by the Director. (2) The owner of the facility to which the charge relates shall pay the charge within 30 days after the notice is given. (3) The churgcpayuWoundcthisBegu&6onmrpayablemUhe Minister ofFinance. Failure mpay 9. )fu person who is required to pay charges under section 8 fails to comply with the requirement, (m) the Director may by order suspend any Uccuuc, permit or approval that has been issued tothe pcmno under the Act until the charges and any interest owing under section 10 of the Financial Administration Act are paid; and (b) the Director may refuse to issue the owner any license, permit or approval under the /\c/ until the charges and any interest owing under section lOof the Financial Administration Act are paid. REPORT BYMINISTER Report by Minister lO The Minister obul cumuzc that, on or ho6/re December 31 2012 and every five years after that date, u report is prepared and published in the registry established under the Environmental Bill of'Rights, 1993 that reviews the amount of the charge established by this Regulation tu determine i[ the charge is set utuu appropriate amount given, (a) the amount of the costs the Government of Ontario incurs in the administration of the Act and any other Act for the purpose t out iuurodon|uod/brumouot6yw6ic6thecostsbovcvu6od,ifatuU,iot6cDvr-yoorperindt6at is the subject nf the review; and (6) the portion ofthe onmty mentioned in clause (a) that may bm attributed to facilities that are phase one industrial or commercial water users. Commencement 4 11. This Regulation comes into force on the later of the day subsection 1 (19) of the Safeguarding and Sustaining Ontario's Water Act, 2007 comes into force and the day this Regulation is filed. Back to top Technical Bulletin Reporting Requirements for Owners and Operators of Communal Water Works under Section 5 of Ontario Regulation 450/07: Charges for Industrial and Commercial Water Users PURPOSE The purpose of this Technical Bulletin is to assist the owners and operators of communal water works in understanding their reporting obligations under section 5 of Ontario Regulation 450/07 — "Charges for Industrial and Commercial Water Users". THE REGULATION Ontario Regulation 450/07 (http://www.ene.s4ov.on.ca/envision/water/pttw.htm) In August 2007, the government filed Ontario Regulation 450/07 (0. Reg, 450/07): Charges for Industrial and Commercial Water Users, under the Ontario Water Resources Act. O. Reg. 450/07 establishes a charge of $3.71 for every million litres of water used by highly consumptive industrial and commercial water users (referred to as phase one industrial or commercial water users). Money collected from the charge will be used to cover a portion of the provincial government's costs of water management activities and programs such as preparing water budgets, monitoring, and controlling takings and impacts. Phase one industrial or commercial water users The charge only applies to water users who meet ALL of the following criteria: • withdraw more than 50,000 litres on any single day in a year; • withdraw water from a water works (e.g. a municipal water works) OR withdraw water directly from a groundwater or surface water source and are required to hold a permit to take water (PTTW); and • use water for commercial or industrial purposes and fall into one of the following classes of industrial and commercial facilities: 1. Facilities that manufacture or produce bottled water or water in other containers, whether or not for use as a beverage. 1. Beverage manufacturing facilities, where water is incorporated into a product. 3. Fruit and vegetable canning or pickling facilities, where water is into orated into a product. . . . . . . . . . . . . Protecting our environment. Ontario PHIS 6598e \U� qL~ \~1vJ-c�VJ 4. scouo,oi�nouoo��b�rog foildks. 5. Non-metallic cuincnui product manufacturing taoUdioo, other than those facilities described in paragraph 4, where water io incorporated into product. 6. Pesticide, fertilizer and other agricultural chemical manufacturing facilities, where water io incorporated into 7. Inorganic chemical manufacturing facilities, other than those described in paragraph 6^ where water is incorporated into a product. Implementation of 0. Reg. 450/07 The charge will apply N the total volume of water withdrawn annually bya phase one industrial and commercial water user, starting January \,2009. In20l0, phase one industrial and commercial water users will receive an invoice from the Ministry based on the total amount of water withdrawn 6vthe facility in the 20O9 calendar year. The information provided by the owners or operators of communal water works under section 5 of the Regulation and by the phase one industrial and commercial water users under section 4 of the Regulation will allow the Ministry tu calculate the amount of the total charge (annual volume afwater withdrawn x $3.71 per million litres) for each phase one industrial and commercial water user. The Government will invoice and collect the charge directly from the phase one industrial or commercial water user. Reporting Requirements under 0. Reg. 450/07 Section 5 of0. Reg. 4500, requires owners and operators of communal water works to report information to the Ministry on ALL industrial and commercial water users connected to the water works 6vMarch 31, 2008. This reporting requirement applies only tu water works that provide water to other industrial or commercial water users. This information must be updated annually by March 31 every subsequent year to ensure that the information ia accurate uudoptodutc. the owner or operator ofu communal water works is required k» report the following information regarding all the iuduoidu/ and commercial water users hm which they provide water: • The oumu of every facility that is connected iothe water works that uses water for commercial or industrial purposes (Please refer {w page 3for examples of industrial and commercial water umera). ° The account number used 0n charge the facility for its water use for each commercial orindustry facility. • The billing address (and if known, site and administrative addresses) of each industrial or commercial tucUib/. • Any information the water works has that describes the industrial or commercial purpose for which the facility uses water, including whether the facility is a phase one industrial or commercial water user (refer to section 3nfO. Reg. 450/07). • The amount of water the facility used io the previous calendar year (or other l2-ozonth period um specified bythe Ministry Director). • Only if the facility was metered daily, indicate whether more than 50,000 litres of water was taken on any single day during the 12 month period being reported. The Ministry Director may also request the owner m operator ofawater works tosupply such additional information as the Director may specify in writing to ummiot in determining whether n facility is upbumc one industrial or commercial water user, and the amount of water a facility used iu the previous calendar year oo other |2-montbperiod. f/ru/*c/{og our environment. Ontario � � Industrial and commercial water users "i"A) 0 1 Although the charge only applies to phase one industrial or commercial water users, owners and operators of water works must report information for ALL industrial and commercial water users that draw water from their works. Based on the information provided by the water works, the Ministry will determine whether a particular facility connected to a water works is a phase one industrial or commercial water user. The list below provides some examples of industrial and commercial facilities; however, the report under section 5 must include information on ALL industrial and commercial water users connected to the water works. COMM ERCIAL]INDUSTRIAL EXAMPLES OF SUB-SECTORS SECTORS ARTS, ENTERTAINMENT & Horse Race Tracks, Theme Parks, Golf Courses, Ski Hills & RECREATION Resorts, Recreational Sports Centres MANUFACTURING Food Manufacturing (e.g.: Animal Food, Fruit & Vegetable, Dairy) Beverage Manufacturing (e.g.: Bottled Water, Breweries, Wineries) Textile Manufacturing (e.g.: Fibre, Yarn & Thread Mills) Wood Products Manufacturing (e.g.: Sawmills, Plywood, & Other Engineered Wood Products) Pulp & Paper Products Manufacturing (e.g.: Pulp & Paper Tissue & Other Converted Paper Products) —Mills, Petroleum Products Manufacturing (e.g.: Petroleum Asphalt Products, Other Inorganic Chemicals) —Refineries, Chemical, Plastic, Rubber Products Manufacturing (e.g.: Resins & Synthetic Rubber, Chemical Fertilizers, Pharmaceuticals) Non-Metallic Mineral Products Manufacturing (e.g.: Clay Building Materials, Cement Manufacturing, Ready-Mix Concrete, Lime Products, Gypsum Products, Other Non- Mineral Products) -Metallic Iron & Steel Products Manufacturing (e.g.: Iron & Steel Mills) Metal, Machinery, Computer, Electronic Equipment Products Manufacturing (e.g.: Machine Shops, Bolts and Nuts, Coating, Engraving & Heat Treating, Metal Valves, Other —Machinery) Transportation Equipment Manufacturing (e.g.: Motor Vehicle Parts, Aerospace Products) PROFESSIONAL, SCIENTIFIC Testing Laboratories, Research & Development in Physical, &TECHNICAL SERVICES Engineering and Life Sciences RETAIL SERVICES General Retail, Gasoline Stations TRANSPORTATION Airport Operations, Marine Cargo Handling WASTE MANAGEMENT Waste Treatment & Disposal Protecting our environment. t)��Ontario water users The Ontario Water Resources Act only authorizes this regulatory charge to be applied to industrial and commercial water users. Thus, the charge cannot apply to non-commercial uses such as, domestic and inmtinxdmou1 water uses, including water used for environmental rronedia1ion purposes. Some types of non- commercial umom that could not be charged include: • drinking water for residential purposes (e.g. private residences, apartment bui|diugy), • institutional uses <e.g_ schools, health care and social services, such um hospitals, and nursing care facilities) • creating wetlands, • reservoirs (non-hydropower), and • Wildlife conservation. These non-commercial water users do not have to be included in the report under section 5 of the Regulation. REPORT SUBMISSION How t* submit water use data A completed electronic submission should satisfy the reporting requirements under section 5of().Reg. 450/07. If electronic reporting is not feasible, please contact the Ministry. For the purposes of electronic reporting under section 5 of(). Reg. 450/07, owners and operators water works are requested to organize the data into data fields. In order to ensure ustandard reporting format, the Water Works Reoo�io�T�o�p|ut�(�oou�|�t�),u�ui(ubk:ou the MDnieby`mvwehm�o: - has b�d�|o�.�is��|�iuu��ft Excel ---�� that details cuubduta field that should he provided, the field name, the order io which tbe fickb should be submitted, and identifies which fields are mandatory and which are optional. The Water Works Reporting Template file has four worksheets ortabs: l. Instructions: provides instructions for submitting data electronically 2. Water Works Report Entry: a template that can he used k/ enter data and convert the report to XML 3. Allowable Values: provides standard values that may be entered into specified fields io the Water Works Report Entry template (e.g. "AVE" for street type abbreviation) 4. Water Works Supplier Layout: provides a summary of the details oo the required )xyoutoftbeduta report, including all field oaoucm, field ounae descriptions, standard values that may be entered in specified fields, value descriptions, and whether a field is mandatory or optional The following table provides uu overview and general description of the data fields; bovvovor the Water Works Reporting Template file should be used k` determine the precise suhmimokm' requirements, bookzdhnu the complete list of fields. Protecti,ng our environment. t)C-= Ontario List of selected fields for data submission under section 5 of 0. Rer. 450107 Data Field Required Description Example Ministry of the The name of the MOE region in which the water WCR Environment (MOE) works is located. In order to deliver its programs Region to Ontarians, the Ministry has divided the province into five regions, each with a regional office: West Central Region (WCR), Southwestern Region (SWR), Eastern Region (ER), Northern Region (NR), Central Region (CR). Please refer to the map on the MOE website: http://www.ene.gov.on.ca/envision/org/mapcol- p.pdf. Name of Water Works The name of the water works supplying water to City of Green Acres the commercial/industrial facility. (for municipal water works) or Acme Water Works (for non-municipal water works) Customer Account The account number used by the water works to C1234574 Number charge the commercial/industrial facility. Metering Cycle The frequency of metering for the Monthly commercial/industrial facility. Commercial/industrial The name of the commercial/industrial facility. Acme Limited Facility Name Commercial/industrial The volume of water used by the 18,250,000 Facility's Annual commercial/industrial facility annually for the Water Use (volume) previous calendar year (for March 31, 2008 submission, the total annual volume of water used by the facility in 2007). Water Volume Unit The unit of measure for the volume of water L = Litres reported. Commercial/industrial The purpose for which the commercial/industrial 2 Water Use Purpose facility uses water if it is a phase one industrial or (for a brewery) commercial water user as per s. 3 of O. Reg. 450/07. Please provide the number that corresponds with the list of phase one industrial or commercial water users as per s. 3 of O. Reg. 450/07. If unknown, please leave this field blank. Commercial/industrial The billing address of the commercial/industrial 111 Ontario Street, Facility Addresses facility. Suite 100 Cite, NY 12345 (For each address The operational/site address of the 345 Acme Road type, several fields are commercial/industrial facility. If unknown, please Acme, ON requested. Please refer leave this field blank. AlA 1A1 to the Water Works The administrative address of the 300 Acme Road, Reporting Template for commercial/industrial facility. If unknown, please Suite 100 details.) leave this field blank. Acme, ON Al A 3A3 r1V Protecting Our environment. t)��Ontario � - SO The Water Works Reporting Template includes both mandatory and optional fields. There are 15 mandatory fields, and 92 fields in total. The optional fields have been included to accommodate the variation in water works billing systems across the province. In your report under section 5 of O. Reg. 450/07, please provide the data for the 15 mandatory fields, and please enter as much known data as possible in the optional fields. Electronic reporting The Ministry has developed new capacity in the existing Water Taking Reporting System (WTRS), an internet-based electronic reporting site, that will allow communal water works owners or operators to submit the report under section 5 of O. Reg. 450/07 to the Ministry electronically. The WTRS website can be accessed through the Ministry's website at: http://www,environet.ene.gov.on.ca/wtrs/. Data can be submitted to the new section of the WTRS, beginning March 17, 2008. A user ID and password are required to access the WTRS. Permit to take water (PTTW) holders already have a user ID and password to login to WTRS for the reporting requirements under the Water Taking Regulation (Ontario Regulation 387/04). If you have a PTTW, please use your existing user ID and password to login into WTRS, starting March 17, 2008. If you need a user ID and password, please contact the WTRS Help Desk at: 1-800-461-6290. Persons inputting data into WTRS for the purposes of O. Reg. 450/07 may choose one of two methods: 1. Uploading an XML rile using a Microsoft Excel spreadsheet: This option is designed for those operations that are already tracking their data in a Microsoft Excel spreadsheet, or for water works that choose to prepare the data report using Microsoft Excel. The data report can then be saved as an XML file. Please see the instructions in the Water Works Reporting Template (available on the Ministry's website: http://www.ene.gov.on.ca/envision/wateL/pttw.htm) for details. The Water Work Reporting Template, Worksheet #2 "Water—Works_Report_Entry" should be used as a guide to ensure that the reported fields match the Ministry of the Environment (MOE) requirements. Please note that not all fields included in the Water Works Reporting Template are mandatory. The mandatory and optional fields are noted as such in the template with mandatory fields highlighted in green. Once the provided worksheet is completed the report can be saved in XML data format using the Macro function of the Tools menu as described in the Water Works Reporting Template, Worksheet #1 "Instructions". The 2009 report, containing the data from the calendar year 2007, should be uploaded in one sitting. Please note that a Microsoft Excel spreadsheet stores a maximum of 65,536 records. If you have more than 65,500 records, please use method #2: Uploading an XML data extract. Protecting our environment. Ontario 0 ( � ��- � 2. Uploading an]�M0. data extract: �K �~ ThoW7RS provides the ability to directly upload mzXML file |u the WTDS. Tf you have more than 65,500, please upload an XML file. Users should refer to the XML data schema for the reporting details . ln addition, the Water WorkaRopmniug Template (available nn the Ministry's vvcbohc provides the data definitions and data layout, including all field names, field name descriptions, standard values that may be entered into specified fields, value descriptions, and whether u field in mandatory or optional. The 20U8report, containing the data from the calendar year 2007, should hm uploaded in one sitting. Regardless of method chosen 1n submit data, all reports submitted under section 5o[O. Reg. 450/07 should use u standard naming convention for fi|onames. Please refer 10 the ^Iouknutiouo" worksheet (or tab) ofthe Water Works Reporting Template for details. Information submitted tu Ministry shall be treated in accordance with FIPPA 0. 8me. 450/07 requires owners and oyozutocm o[ water works to report information described in the oeuu|uikxo (see section 5) about their industrial and commercial customers. The information provided hvmunicipalities w] I I be used by the Ministry to charge the appropriate water users as specified in Ontario Regulation 450/07. All information submitted k` the Ministry will be treated bn accordance with the in the Freedom of Information and Privacy Protection Act . Tbouu are similar tothe requirements under the Municipal Freedom of Information and Privacy Protection Act . For more information For additional inD000a ino,yioumeuoo1aut: Zduna Fedchu Land and Water Policy Brunch Ontario Ministry ofthe Environment Tel.: 416-212-6760 Email: Zdana.FedchunCaontario.ca Ontario �U�� ymtm/ioy our environment. /� ��U U��n n� 7 INSTRUCTIONS WORKSHEET This worksheet contains INSTRUCTIONS for reporting by water works that are submitting data under Ontario Regulation 450/07 (0, Reg. 450/07), section 5. Persons inputting data into WTRS for the purposes of 0. Reg. 450/07 may choose one of two methods: i) uploading an XML data extract, or ii) for those who track the required data in a Microsoft Excel spreadsheet, save the file as XMIL data (using the Macro function in the Tools menu of Worksheet #2 "Water—Works—Report—Entry). Both options are described in detail below. Please refer to the detailed reference below regarding the accepted standards for file name standards. 1. XML DATA F)(TRACT FILE SUBMISSION:, A data schema will be available on the Ministry of the Environment website: http://www.ene.gov.on.ca/envisionlwater/pttw.htm. Extract the required data as an XML file and upload to the VVTRGin the new section for reporting under (l Reg. 45O07. For reference, worksheet #4 "W ��b�i�u�md��.��.��na��.�� that may baamaedinapec�odfiaNu. value daun�phons.and whether u field ia mandatory or optional. Please note that not all fields included in the template are mandatory. The mandatory and optional fields are noted as such in the template, and mandatory fields are highlighted in green. The data for the year should be uploaded in one sitting by March 31.2O08 for the 20O7 reporting period. (i�. January 1.20O7' December D1'28O7)� 2. UPLOAD XMIL FILE FROM MICROSOFT EX This option is designed for those operations that are already tracking their data in a Microsoft Excel spreadsheet. Data can be submitted using Microsoft Excel, by using Worksheet #2 "Water — Works — Report — Entry" (also available on the Ministry of the Environment website: http://www.ene.gov.on.calenvisionlwater/pttw.htm). This sheet will act as a guide to ensure that the reported fields match the Ministry of the Environment requirements. Once the provided worksheet is completed the report can be saved in XML data format using the Macro function of the Tools menu as described below. If you have questions regarding the Water Taking Reporting System, please contact the Ministry of the Environment's Help Desk at 1-800-461-6290. OOU8LECUCK ON THE ICON TOSEE XML INSTRUCTIONS A Convert XLS to XML The data for the year should be uploaded in one sifting by March 31, 2008 for the 2007 reporting period. (i.e. January 1, 2007 - December 31.2007)� For reference, worksheet #4 "Water Works _Supplier — Layuurhas been included and pmvNesthe data dahnibonoand data layout for worksheet #2 "W ate . —^— Worksheet #4 describes the data formats expected, n ~ -- If your database is normally kept inan Excel format his important o ensure input integrity fx------~—~~-�-�-----~-~~-~ data fields, V comas are used, orif the SPACE BAR is used N create a blank field instead of the DELETE key. If you receive error messages when converting youropvemdmhmetVo the XML schema, you should examine the content of all data cells for these special characters. If the cell appears empty, you may have used the SPACE BAR to delete a value which appears to the system as a keystroke. Use the DELETE key to ensure all empty fields are indeed empty. A Standard naming convention will be used for the data file submitted. A standard naming convention will track the water works name, the date the file was submitted, and the file The File Name standards will baaefollows: The name of the uploaded file for the data report should be all upper case leftersin the following format: 'SSS_YYYYMMDD_999.<EXT>'.uoing the following items when Naming SSS FULL NAME OF THE MUNICIPALITY/WATER WORKS: Maximum of 30 characters to ensure uniqueness for the Municipality's or Water Works Name 'YYYYMMDD' extract date: this is the date of file upload 999 the file structure version: this is to be incremented by 1 for every file upload that occurs on the same day ,EXT>' the file extension: xml for XML files Example mf FILENAME: ~C 1.X]NL" CITY—OF—TORONTO is the Municipality name/abbreviation for Toronto; Note no blanks are allowable in the FileName however'— ' underscore can be 20080204 is the date the file was uploaded: February 4, 2008 001 File version for that day: this is the first file uploaded on February 4, 2008 IN THE EVENT OF ADLE ERROR: Please Note: n the file submitted m the Ministry m the Environment does contain an error, for example na mandatory column m field does not contain u value, the file will borejected. As result the water works will be contacted via e-mail. WTRS will endeavour to provide details such as location and type of error in the email. It is imperative that all mandatory fields as noted m the "w/v°mme_va/ven^ Worksheet, are entered. AMO I conference �� Page 1 of I FONOM LAS NOMA OCMDP OMAAt OWN ROMA SErIK�H -� AS5C3GIatiOC1 of Municipalities of Ontario AMmMe berL04 Wl0904A Si* Mop ComsctAWO AMO Prwk,c* 3 Smk" Links AMO Home Home Events & Awards AIN10 Annual Conference ]Events The AMO Annual Conference is a gathering of municipal government officials and each year offers a program theme related to current and emerging issues. A wide range of sessions provide delegates with the opportunity to learn and network to then take back to their respective communities new ideas and solutions. The exhibitor hall, always a sold -out event, is another means of networking with the exhibitors and other delegates. AMO welcomes sponsorship at various levels for the many conference sessions and functions. Please refer to the left side of this page and use the appropriate option to view details about a specific year's conference. If you require further information, please contact: Special Events and Business Development Coordinator 416 - 971 -9856 ext. 330 Email: CONFERENCE REGISTRATION FORM (please type or print) fclpaltry _ Mailing Address Telephone E -mail Title F � Ljc -a At Mit 4 & Assrx:iation 4 Munk ifratktitz of OWario, 109 "' Annual Conference August 24- 27, 2008 @ the Westin Ottawa Hotel & Ottawa Congress Centre Payment MUST accompany registrations. FAX Credit Card Payments to 416 - 971 -9372 Please indicate registration choice below: Fee does not include GST X AMO MEMBERS Early Bird Before April 25 Regular After Aril 25 On Site Aug 24-27 Full Registration 575.00 625.00 680.00 Full Re - No Banquet 515.00 565.00 625.00 1 Da - Monday 310.00 ' 350.00 385.00 1 Da - Tuesda y 310.00 350.00' 385.00 1/2 Da - Wednesday 160.00. 170.00 170.00 `. Companion * 255.00 275.00 275.00 Extra Banquet Tickets 115.00 GST exempt X Federal /Provincial Governments Early Bird Before April 25 Regular After April 25 On Site Aug 24 -27 Full Re istration 615.00 670.00 720.00 Full Re - No Banquet 540.00 590.00 645.00 1 Da - Monday 330.00 370.00 370.00 1 Da -Tuesday 330.00 370.00 1 370.00 '/2 Da - Wednesday 180.00 190.00 1 190.00 Companion * 265.00 285.00 285.00 Extra Banquet Tickets 1 115.00 Fee does not include GST X Non- members Early Bird Before April 25 Regular After April 25 On Site Aug 24-27 Full Registration 735.00 785.00 825.00 Full Re - No Banquet 615.00 1 695.00 770.00 1 Da - Monday 360.00 415.00 415.00 1 Da -Tuesday 360.00 415.00 415.00 '/2 Da - Wednesday 200.00 210.00 210.00 Companion * 275.00 285.00 285.00 Extra Banquet Tickets 115.00 Summary of Charges: Registration Fee $ * Companion's Fee $ Extra Banquet $ GST (5 %) $ TOTAL. Payment Method: ❑ Cheque ❑ MasterCard ❑ Visa Card Number: Expiration Date: m y _ Cardholder's Name (exactly as on card): Signature: Please make cheques payable to: Association of Municipalities of Ontario 200 University Avenue, Suite 801, Toronto, ON, M5H 3C6 Refund Policy: Cancellation MUST be made in writing before August 1, 2008. An administration charge of $73.50 ($70.00 plus $3.50 GST) will apply Registration Inquiries: Anita Surujdeo • asurujdeo @amo.on.ca 1- 877 -426 -6527 • 416- 971 -9856 ext. 344 Fax: 416 -971 -9372 Please note any special dietary requirements here: GST Registration# R106732944 * For companion registration please compiete Companion Selection Farm. Companion's program doer not nclude a bsangiiet ticket, CAUCUS VOTING INSTRUCTIONS: Each delegate who is an elected municipal official from an AMO member municipality is eligible to vote but MUST declare a Caucus when they submit this conference registration form. July 25, 2008 is the last date for changing Caucus for either the Monday Caucus Candidate Lunch or the Tuesday Board of Directors election. After July 25, changes to a declared Caucus are not permitted. Please indicate below which caucus you wish to participate in: ❑ County ❑ Large Urban ❑ Northern ❑ Regional /Single Tier ❑ Rural ❑ Small Urban AMO collects, uses and discloses the information requested to promote the interests of the municipal sector. It may also be shared with selected third parties to generate operating revenues for AMO. Under the Federal Personal Information Protection and Electronic Documents Act (PIPEDA) some of the information may constitute personal information. By filling out this form you agree that all personal information provided by you on the form may be collected, used and disclosed by AMO for all purposes described above. Please note as an attendee at the conference your likeness may be used in promotional materials and on our website for subsequent conferences. �'!,1� & N February 1, 2008 Orillia Public Library C LIP N1 A R 0 u, 7 ORO-MFDON-f E ,V Memo to: Mayor and Council, Corporation of the Township of Oro-Medonte From: John Swartz, Chair, Orillia Public Library Board Re: Contract for Library Service We have enclosed the contract under which the Orillia Public Library will provide library service to the residents of the Township of Oro-Medonte for 2008, 2009 and 2010 at no increase in cost from 2007 to 2008 and with a modest 3% increase over the following years. We ask you to sign on behalf of your municipality and send a signed copy of the contract back to the Orillia Public Library. The Orillia Public Library has added many new services, collections and on-line databases since the last contract to improve the lives of the residents of the communities we serve. The plans for the larger and better library building are continuing and designs should begin later this year. We thank you for your support and look forward to continuing to deliver library service to the residents of the Township of Oro-Medonte. i. wazig auLs between The Orillia Public Library Board 36 Mississaga Street West Orillia, Ontario LN 3A6 ("the Public Library Board") and The Township of Oro-Medonte P.O. Box 100 Oro, Ontario LOL 2XO ("the Municipality) The Municipality and the Public Library Board agree as follows: 1.0 Description of Services: 1.1 The Public Library Board shall endeavour to provide, in cooperation with other public library boards, a comprehensive and efficient library service to the residents of the Municipality. 1.2 The Public Library Board shall not make a charge for admission to the library or for use in the library of the library's materials by the residents of the Municipality. 1.3 The Public Library Board shall allow the residents of the Municipality to: (a) Borrow circulating books; and (b) Use reference and information services as the Public Library Board considers practicable, without making any charge. 1.4 The Public Library Board may impose such fees as it considers proper for services not referred to in section 1.2 and 1.3. 2.0 Public Library Board's Warranties: 2.1 The Public Library Board is a corporation duly established under the Publim Libraries Act (RSO 1990, Chapter P44, as amended). A 2.2 • ensure quality library service under this Agreement, the Public Library Board shall endeavour to: (a) Ensure that all materials are available for use outside the library except those used frequently for reference service, and rare and fragile items; b) Ensure circulation policies of greatest convenience to the user and maximum use of materials; (c) Ensure that the selection of materials reflects the needs of the community as defined in regular community analyses and needs studies; (d) Ensure that the information provided to public library users is accurate, up- to-date and is coordinated with other appropriate organizations; (e) Ensure that all library facilities are accessible as defined by the standards of accessibility of the Ontario Building Code; (f) Provide resources, programs and services to meet defined community needs; (g) Provide a telephone in each of their facilities in order to ensure user access and maintain communication with other library systems. 3. 0 Cost: 3.1 The Municipality shall pay the Orillia Public Library Board the sum of: Ninety Thousand Dollars ($90,000) for the year 2008, Ninety Two Thousand Seven Hundred Dollars ($92,700) for the year 2009 and Ninety Five Thousand Four Hundred and Eighty Dollars ($95,480) for the year 2010. 3.2 Payments shall be quarterly on March 31, June 30, September 30, and December 31. 2 fl 4.0 Municipal Representation on the Orillia Public Library Board: 4.1 The Public Library Board shall request its appointing council to appoint a member of the Township of Oro-Medonte Council (or a resident of the Township of Oro- Medonte designated by the Township of Oro-Medonte Council), recommended by the Township of Oro-Medonte Council, to the Public Library Board. 5.0 Reports: 5.1 The Public Library Board shall submit an annual report to the Municipality. 5.2 The Municipality shall make an annual financial report to the Minister and make any other reports required by the Public Libraries Act, and its regulations or requested by the Minster. 6.0 Limitation of Liability: 6.1 The Municipality shall not be liable for any injury, death or property damage to the Public Library Board, its employees or agents or for any claim by any third party against the Public Library Board, its employees or agents. 6.2 The Municipality shall not be liable for any incidental, indirect, special or consequential damages or loss of use, revenue or profit of the Public Library Board arising out of or in any way related to this Agreement or the services. 7.0 Cancellation: 7.1 Either the Municipality or the Public Library Board may terminate this Agreement at any time upon six months of notice in writing. 8.0 Notices: 8.1 Notices under this Agreement shall be given in writing by personal delivery or by mail. 8.2 Notice by mail shall be deemed to have been given on the fourth business day after the date of mailing. 9.0 Signing Authority: 9.1 Contracts are to be signed on behalf of the Public Library Board, by the Chair and Secretary of the Board and, on behalf of the contracting municipality by two (2) authorized Signing Officers. 99MEMB7,= 10. 1 The Municipality shall be entitled at all reasonable times, to review any records, books, accounts and documents in the possession or under the control of the Public Library Board. 11.0 Duration: 1.1 This Agreement shall, subject to Section 7 hereof, be in force and effect for four years from the 1 st day of January 2008 to the 31 St day of December 2010. 12.0 Entire Contract: 12.1 This Agreement constitutes the entire Agreement between the parties. There are no other agreements or understanding. Felm THE MUNICIPALITY (Seal) Signing Officer THE MUNICIPALITY (Seal) Signing Officer ZTHE PUBLIC LIBRARY BOARD Chair 4 Secretary 11111111IT115,12= • WHEREAS the Municipal Act, 2001, as amended (the "Act") provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt; AND WHEREAS the Council of The Corporation of The Township of Oro- Medonte (the "Municipality") has passed each By-law enumerated in column (1) of Schedule "A" attached hereto and forming part of this By-law authorizing each project described in column (2) of Schedule "A", and authorizing the entering into of a Financing Agreement for the provision of temporary and long term borrowing from the Ontario Infrastructure Projects Corporation ("OIPC") in respect of each project (the "Financing Agreement') and the Municipality desires to issue debentures for each project in the respective amounts specified in column (5) of Schedule "A"; AND WHEREAS before authorizing each project the Municipality had its Treasurer update its most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing in accordance with the applicable regulation and, prior to authorizing each project, the Treasurer determined that the estimated annual amount payable in respect of each project would not cause the Municipality to exceed the updated limit and that the approval of each project by the Ontario Municipal Board was not required; AND WHEREAS the Municipality has submitted an application to OIPC for long term borrowing through the issue of debentures to OIPC in respect of each project (the "Application") and the Application has been approved; AND WHEREAS to provide long term financing for each project and to repay certain temporary advances in respect of each project made by OIPC pursuant to the Financing Agreement dated effective as of November 09, 2007 (the "Advances"), it is now expedient to issue amortizing debentures in the principal amount of $490,000.00 dated April 01, 2008 and maturing on April 01, 2018 and payable in semi-annual instalments of combined (blended) principal and interest on the 1st day of October and on the 1st day of April in each of the years 2008 to 2018, both inclusive on the terms hereinafter set forth; AND WHEREAS on July 17, 2006, legislation was proclaimed into force amalgamating the Ontario Strategic Infrastructure Financing Authority (OSIFA) and the 0307 1 Of 15 <j Ontario Infrastructure Projects Corporation continued under the name the Ontario Infrastructure Projects Corporation (OIPC). NOW THEREFORE THE COUNCIL • THE CORPORATION OF THE TOWNSHIP • ••• r• ENACTS AS FOLLOWS: 1 For each project, the borrowing upon the credit of the Municipality of the principal sum of $490,000.00 and the issue of amortizing debentures therefore upon the credit of the Municipality to be repaid in semi-annual instalments, of combined (blended) principal and interest as hereinafter set forth, are hereby authorized. 2. The Mayor and the Treasurer of the Municipality are hereby authorized to cause any number of amortizing debentures to be issued for such sums of money as may be required for each project in definitive form, not exceeding in total the said sum of $490,000.00 (the "Debentures"). The Debentures shall bear the Municipality's municipal seal and the signatures of the Mayor and the Treasurer of the Municipality, all in accordance with the provisions of the Act. The municipal seal of the Municipality and the signatures referred to in this section may be printed, lithographed, engraved or otherwise mechanically reproduced. The Debentures are sufficiently signed if they bear the required signatures and each person signing has the authority to do so on the date he or she signs. 3. The Debentures shall be in fully registered form as one or more certificates in the aggregate principal amount of $490,000.00, in the name of OIPC, or as OIPC may otherwise direct, substantially in the form attached as Schedule "B" hereto and forming part of this By-law with provision for payment of principal and interest (other than in respect of the final payment of principal and outstanding interest on maturity upon presentation and surrender) by pre-authorized debit in respect of such principal and interest to the.credit of such registered holder on such terms as to which the registered holder and the Municipality may agree. 4. In accordance with the provisions of section 18 of the Ontario Infrastructure Projects Corporation Act, 2006 as security for the payment by the Municipality of the indebtedness of the Municipality to OIPC under the Debentures (the "Obligations"), the Municipality is hereby authorized to agree in writing with OIPC that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, or from money appropriated by such Assembly for payment to the Municipality in respect of such matters as may be specified, amounts not exceeding the amounts that the Municipality fails to pay to OIPC on account of the Obligations and to pay such amounts to OIPC. 5. The Debentures shall all be dated the 1st day of April, 2008 and shall be issued within two years after the day on which this By-law is enacted, and as to both principal and interest shall be expressed and be payable in lawful money of Canada. The Debentures shall bear interest at the rate of 4.38% and mature during a period of 10 years from the date thereof payable semi-annually in 0307 2 of 15 u zzi arrears as described in this section. The Debentures shall be paid in full by April 01, 2018 and payable in semi - annual instalments of combined (blended) principal and interest on the 1 st day of October and on the 1 st of April in each of the years 2008 to 2018, both inclusive, in such period shall be as set forth in Schedule "C" attached hereto and forming part of this By -law ( "Schedule "C "). 6. Payments in respect of principal of and interest on the Debentures shall be made only on a day on which banking institutions in Toronto, Ontario, are not authorized or obligated by law or executive order to be closed (a "Toronto Business Day") and if any date for payment is not a Toronto Business Day, payment shall be made on the next following Toronto Business Day. 7. Interest shall be payable to the date of maturity of the Debentures and on default shall be payable on any overdue amounts both before and after default and judgment at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debentures for such amounts plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amounts become overdue for so long as such amounts remain overdue and the Municipality shall pay to the registered holders any and all costs incurred by the registered holders as a result of the overdue payment. Any amounts payable by the Municipality as interest on overdue principal or interest and all costs incurred by the registered holders as a result of the overdue payment in respect of the Debentures shall be paid out of current revenue. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi - annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 or 366 days as appropriate. "Prime Rate" means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the five major Canadian Schedule I banks, as of the issue date of this Debenture, Royal Bank of Canada, Canadian Imperial Bank of Commerce, The Bank of Nova Scotia, Bank of Montreal and The Toronto- Dominion Bank (the "Reference Banks ") as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the "Prime Rate" shall be the arithmetic mean of the rates quoted by the remaining Reference Banks. 8. Each year in which a payment of an instalment of combined (blended) principal and interest becomes due, there shall be raised as part of the general levy the amounts of principal and interest payable in each year as set out in Schedule "C" to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a By -law of any municipality. 0307 3 of 15 9. The Debentures may contain any provision for their registration thereof authorized by any statute relating to municipal debentures in force at the time of the issue thereof. 10. The Municipality shall maintain a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the cancellation, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them. 11. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of Debentures as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the sum or sums so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality. 12. The Debentures will be transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder's duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, the Mayor and the Treasurer shall issue and deliver a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations as directed by the transferee, in the case of a transfer or as directed by the registered holder in the case of an exchange. 13. The Mayor and the Treasurer shall issue and deliver new Debentures in exchange or substitution for Debentures outstanding on the registry with the same maturity and of like form which have become lost, stolen, mutilated, defaced or destroyed, provided that the applicant therefore shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case of a lost, stolen or destroyed Debenture) furnished the Municipality with such 0307 4 of 15 evidence (including evidence as to the certificate number of the Debenture in question) and indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution. 14. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of this By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected. 15. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; and (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange. 16. Reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are lost, stolen, mutilated, defaced or destroyed and for the replacement of lost, stolen, mutilated, defaced or destroyed principal and interest cheques may be imposed by the Municipality. Where new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided. 17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder. 18. The Mayor and the Treasurer are hereby authorized to cause the Debentures to be issued, the Clerk and Treasurer are individually hereby authorized to generally do all things and to execute all documents and other papers in the name of the Municipality in order to carry out the issue of the Debentures and the Treasurer is authorized to affix the Municipality's municipal seal to any of such documents and papers. 19. The proceeds realized in respect of the Debentures, after providing for the expenses related to their issue, if any, shall be apportioned and applied to each project and for no other purpose except as permitted by the Act. 0307 5 of 15 20. Subject to the Municipality's investment policies and goals, the applicable legislation and the terms and conditions of the Debentures, the Municipality may, if not in default under the Debentures, at any time purchase any of the Debentures in the open market or by tender or by private contract at any price and on such terms and conditions (including, without limitation, the manner by which any tender offer may be communicated or accepted and the persons to whom it may be addressed) as the Municipality may in its discretion determine. 21. This By-law takes effect on the day of passing. By-law read a first and second time this 12th day of March, 2008 By-law read a third time and finally passed this 12th day of March, 2008 Harry Hughes, Mayor Doug Irwin, Clerk 0307 6 of 15 Schedule "A" to By-law Number 2008-29 0307 7 of 15 Approved Amount to Amount of Amount of Term of By-law Project be Financed Debentures Debentures Years of Description Through the Previously Issue of Issued to be Issued Debentures Debentures 2007-114 road improvements $500,000.00 $0.00 $490,000.00 10 0307 7 of 15 Schedule "B" to By-law Number 2008-29 No. 2008-29 $490, CANADA Province of Ontario THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE FULLY REGISTERED 4.38% AMORTIZING DEBENTURE THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, for value received, hereby promises to pay to ONTARIO INFRASTRUCTURE PROJECTS CORPORATION ("OIPC") or registered assigns, subject to the Conditions attached hereto which form part hereof (the "Conditions"), upon presentation and surrender of this debenture by the maturity date of this debenture (April 01, 2018), the principal sum of FOUR HUNDRED NINETY THOUSAND DOLLARS ----------------------------------- ($4901000.00) --------------------------------- by semi-annual instalments of combined (blended) principal and interest on the 1st day of October and on the 1 st day of April in each of the years 2008 to 2018, both inclusive, in the amounts set forth in the attached Amortizing Schedule (the "Schedule") and subject to late payment interest charges pursuant to the Conditions, in lawful money of Canada. Interest shall be paid until the maturity date of this debenture, in like money in semi-annual payments from the 1 st day of April, 2008, or from the last date on which interest has been paid on this debenture, whichever is later, at the rate of 4.38% per annum, in arrears, on the specified dates, as set forth in the Schedule, in the manner provided in the Conditions. Interest shall be paid on default at the applicable rate set out in the Conditions both before and after default and judgment. The applicable rate of interest, the payments of principal and interest and the principal balance outstanding in each year are shown in the Schedule. The Municipality, pursuant to section 18 of the Ontario Infrastructure Projects Corporation Act, 2006, (the "OIPC Act, 2006") hereby irrevocably agrees that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, or from money appropriated by such Assembly for payment to the Municipality in respect of such matters as may be specified, amounts not exceeding any amounts that the Municipality fails to pay to OIPC on account of the indebtedness evidenced by this debenture, and to pay such amounts to OIPC. 0307 8 of 15 This debenture is subject to the Conditions. DATED at The Township of Oro-Medonte the 1 st day of April, 2008 IN TESTIMONY WHEREOF and under the authority of By-law Number 2008-29 of the Municipality duly passed on the 12th day of March, 2008 (the "By-law"), this debenture is sealed with the municipal seal of the Municipality and signed by the Mayor and by the Treasurer thereof. (Seal) Harry Hughes, Mayor Paul Gravelle, Treasurer OIPC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 18 of the OIPC Act, 2006 as described in this debenture. Ontario Infrastructure Projects Corporation by: Authorized Signing Officer We have examined By-law Number 2008-29 (the "By-law") of The Corporation of The Township of Oro•Medonte (the "Municipality") authorizing the issue of amortizing debentures in the principal amount of $490,000.00 dated April 01, 2008 and maturing on April 01, 2018 and payable in semi-annual instalments of combined (blended) principal and interest on the 1 st day of October and on the 1 st day of April in each of the years 2008 to 2018, both inclusive. In our opinion, the By-law has been properly passed and is within the legal powers of the Municipality. The debenture issued under the By-law in the within form (the "Debenture") is the direct, unsecured and unsubordinated obligation of the Municipality. However, the Municipality has agreed that the Minister of Finance has the right to arrange for payment of OIPC from funds otherwise payable by the Minister of Finance to the Municipality under Section 18 of the Ontario Infrastructure Projects Corporation Act, (2006). The Debenture is 0307 9 of 15 enforceable against the Municipality subject to the special jurisdiction and powers of the Ontario Municipal Board over defaulting municipalities under the Municipal Affairs Act. This opinion is subject to and incorporates all the assumptions, qualifications and limitations set out in our opinion letter. Aird & Berlis LLP 0307 10 Of 15 n % Form, Denomination, and Ranking of the Debenture The debentures issued pursuant to the By-law (collectively the "Debentures" and individually a "Debenture") are issuable as fully registered Debentures without coupons. 2. The Debentures are direct, unsecured and unsubordinated obligations of the Municipality. The Debentures rank concurrently and equally in respect of payment of principal and interest with all other debentures of the Municipality except for the availability of money in a sinking or retirement fund for a particular issue of debentures. 3. This Debenture is one fully registered Debenture registered in the name of OIPC and held by OIPC. Registration 4. The Municipality shall maintain at its designated office a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the cancellation, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them. Title 5. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of Debentures, including this Debenture, as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the sum or sums so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to 0307 11 of 15 (Ir, � 0 the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality. Payments of Principal and Interest 6. The record date for purposes of payment of principal of and interest on the Debentures is as of 5:00 p.m. on the sixteenth calendar day preceding any Payment Date including the maturity date. Principal of and interest on the Debentures are payable by the Municipality to the persons registered as holders in the registry on the relevant record date. The Municipality shall not be required to register any transfer, exchange or substitution of Debentures during the period from any record date to the corresponding Payment Date. 7. The Municipality shall make all payments in respect of semi - annual instalments of combined (blended) principal and interest on the Debentures on each Payment Date commencing on October 01, 2008 (other than in respect of the final payment of principal and outstanding interest on the final maturity date upon presentation and surrender of this Debenture), by pre - authorized debit in respect of such interest and principal to the credit of the registered holder on such terms as the Municipality and the registered holder may agree. 8. The Municipality shall pay to the registered holder interest on any overdue amount of principal or interest in respect of any Debenture, both before and after default and judgment, at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debenture for such amount plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amount becomes overdue for so long as such amount remains overdue and the Municipality shall pay to the registered holder any and all costs incurred by the registered holder as a result of the overdue payment. 9. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi - annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days. 10. Payments in respect of principal of and interest on the Debentures shall be made only on a day on which banking institutions in Toronto, Ontario, are not authorized or obligated by law or executive order to be closed (a "Toronto Business Day"), and if any date for payment is not a Toronto Business Day, payment shall be made on the next following Toronto Business Day as noted on the Schedule. 11. The Debentures are transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder's duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer 0307 12 of 15 or exchange and cancellation of the Debenture or Debentures presented, a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations will be delivered as directed by the transferee, in the case of a transfer or as directed by the registered holder in the case of an exchange. 12. The Municipality shall issue and deliver new Debentures in exchange or substitution for Debentures outstanding on the registry with the same maturity and of like form which have become lost, stolen, mutilated, defaced or destroyed, provided that the applicant therefore shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case of a lost, stolen or destroyed Debenture) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution. 13. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of the By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected. 14. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; and (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange. 15. Reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are lost, stolen, mutilated, defaced or destroyed and for the replacement of lost, stolen, mutilated, defaced or destroyed principal and interest cheques may be imposed by the Municipality. Where new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided. Notices 16. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy 0307 13 of 15 of such notice is mailed or otherwise delivered to the registered address of such registered holder. If the Municipality or any registered holder is required to give any notice in connection with the Debentures on or before any day and that day is not a Toronto Business Day (as defined in section 10 of these Conditions) then such notice may be given on the next following Toronto Business Day. Time 17. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time. Governing Law 18. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario. Definitions: (a) "Prime Rate" means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the five major Canadian Schedule I banks, as of the issue date of this Debenture, Royal Bank of Canada, Canadian Imperial Bank of Commerce, The Bank of Nova Scotia, Bank of Montreal and The Toronto-Dominion Bank (the "Reference Banks") as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the "Prime Rate" shall be the arithmetic mean of the rates quoted by the remaining Reference Banks. 0307 14 of 15 IBC, - 1) THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Schedule "C" to By -law Number 200 8-29 OrpMW.On ft" G4041*ra O1b "ft"M MWW*04bM" YY1 LOW rAM tOf1a00E Amorfiring Debeff re: scimaule MWTGWAWVd0M %"ft 2480.00098 4-V% 1s 4nam 4a=# lynx AM M 330.51946 119,78895 $10,731.Cti 347021195 101 rAM 23031995 320.68416 F! 854 74 5429.3281E 4d"It21fi11 "," ; w�11is1B.�i �211'�SL ►� #+uE8,.48 1W112010 53051945 521,57416 58.9.19179 S3E8.63022 T „.. 101=11 SXS1995 $22,53478 $79114.21 5342.00.11% 2.�, i(Vi 012 63"1996 523,633.62 56,906.43 5296,402.67 dC1f711l 515 �d0419E 47#in '.< 52114$ 1(vir 013 530.51996 324,574.53 35,944,42 3245.E609E , _.._.. 533.i17�Y '. 5221`41;25 IWIM14 230.519.06 375,68274 34,D5526 2196jw46 10MMS $3051996 526,79912 53,71991 $143,06034 10!32016 530.519.05 22N5.78 5$53117 56768E.74 °;'.41313011 ' 115 51 ...._ 1024017 330,51946 524,224.9E 31.294.01 129,865.09 TOW $09.381.60 if9E.00” 1124.M,08 0307 15 of 15 BY-LAW NO. 2008-034 A By-law to Appoint Municipal Weed Inspectors And to Repeal By-law No. 2007-024 WHEREAS the Weed Control Act, R.S.O. 1990, c. W 5, Section 8(1) provides that Council may by By-law appoint Municipal Weed Inspectors; AND WHEREAS Council of The Corporation of the Township of Oro-Medonte deems it expedient to do so; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the following persons be appointed as Municipal Weed Inspectors: Kim Allen Deputy Chief Building Official Brian Bell Building Inspector/By-law Enforcement Officer Randy Dunsmore Building Inspector/By-law Enforcement Officer 2. That the duties and responsibilities shall be performed and carried out as provided for within the Act. 3. That By-law No. 2007-024 is hereby repealed in its entirety. 4. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12TH DAY OF MARCH, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. Mayor, H.S. Hughes Clerk, J. Douglas Irwin I 1( - 1 BY-LAW NO. 2008-035 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND THE CANADIAN UNION OF PUBLIC EMPLOYEES AND ITS LOCAL 2380 WHEREAS the Municipal Act, 2001,S.0, 2001, c,25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into a collective agreement with the Canadian Union of Public Employees and its Local 2380, effective February 26, 2008 to December 31, 2011. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Collective Agreement attached hereto as Schedule "A" and forming part of this By-Law. 2. THAT this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 12TH DAY OF MARCH, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2008. Mayor, H.S. Hughes Clerk, J. Douglas Irwin SCHEDULE "A" OF BY -LAW 2008 -035 TABLE OF CONTENTS ARTICLE PAGE # ARTICLE 1 -PURPOSE 3 ARTICLE 2 - RECOGNITION 3 ARTICLE 3 - INTERPRETATION 3 ARTICLE 4 - MANAGEMENT RIGHTS 4 ARTICLE 5 - RELATIONSHIP 5 ARTICLE 6 - ACQUAINTING NEW EMPLOYEE WITH COLLECTIVE AGREEMENT 5 ARTICLE 7 -CORRESPONDENCE 5 ARTICLE 8 - LABOUR MANAGEMENT COMMITTEE 5 ARTICLE 9 - REPRESENTATION 5 ARTICLE 10 - NO STRIKE, NO LOCKOUT 6 ARTICLE 11 -GRIEVANCE PROCEDURE 6 ARTICLE 12 - DISCIPLINE AND DISCHARGE 9 ARTICLE 13 - SENIORITY 9 ARTICLE 14 - JOB POSTING, PROMOTION AND TRANSFER 11 ARTICLE 15 - LAYOFF AND RECALL 12 ARTICLE 16 - HOURS OF WORK 12 ARTICLE 17 - OVERTIME 14 ARTICLE 18 - PUBLIC HOLIDAYS 15 ARTICLE 19 - VACATIONS 16 ARTICLE 20 - SICK LEAVE 18 ARTICLE 21 - ATTENDANCE 19 ARTICLE 22 - LEAVES 19 ARTICLE 23 - WAGES AND ALLOWANCES 20 ARTICLE 24 - BENEFITS 23 ARTICLE 25 - HEALTH AND SAFETY COMMITTEE 24 ARTICLE 26 - BULLETIN BOARD 24 ARTICLE 27 - ALTERATION OR AMENDMENT 25 ARTICLE 28 - JOB SECURITY 25 ARTICLE 29 - TERM OF AGREEMENT 25 WAGE SALARY SCHEDULE - 2008 27 WAGE SALARY SCHEDULE - 2009 28 WAGE SALARY SCHEDULE - 2010 29 WAGE SALARY SCHEDULE - 2011 30 NOTE APPLICABLE TO WAGE/SALARY SCHEDULE 31 LETTER OF UNDERSTANDING 32 LETTER OF UNDERSTANDING 33 LETTER OF UNDERSTANDING 34 LETTER OF UNDERSTANDING 35 POLICY REGARDING SELF - INSURANCE OF VISION CARE 36 VISION CARE REIMBURSEMENT EXPENSE FORM 37 • AND ITS LOCAL 2380 1.01 The purpose of this Agreement is to provide for a collective bargaining relationship between the Corporation and the Union with respect to the bargaining unit described herein, to secure the prompt disposition of grievances, and to promote the efficient and responsible operation of the Corporation's business and activities. 2.01 The Corporation recognizes the Union as the exclusive bargaining agent with respect to all matters covered by this Agreement for all employees of the Corporation of the Township of Oro-Medonte save and except foreperson, persons above the rank of foreperson, administrative secretary, students employed during the school vacation period, students employed on a cooperative or government sponsored work program with a community college and Recreation Program Instructors and persons regularly employed for not more than twenty-four hours per week. 2.02 The Union's National Representative is entitled to be present at meetings with the Corporation relating to the grievance procedure, arbitrations, collective bargaining, whenever otherwise entitled under relevant labour legislation, and at any other time as mutually agreed by the parties. MWEA�—MR1111:41MUM 3.01 "Days" shall mean working days, unless otherwise specified. The word "employee" or "employees" whenever used in this Agreement, shall mean only the employees in the bargaining unit defined herein. The "probationary period" for a new employee is ninety (90) days from the date of hire. "Steward" is an employee elected by the Union members and duly accredited in writing as authorized to represent an employee(s) in presenting a grievance to the Corporation. The words "temporary employee" connote an employee hired on a temporary basis not to exceed one hundred and thirty (130) days in a twelve (12) month period, or an employee that is filling in for a permanent employee absent as a result of illness, injury or leave of absence. 3.02 Whenever the singular or masculine gender is used in this Agreement it shall be interpreted as if the plural or feminine has been used where the context of the language so requires. MIN (a) The Employer agrees to notify the Union upon hiring a temporary employee and to advise the union whether the temporary employee is: (a) filling in for a permanent employee absent as a result of illness, injury or leave of absence as per Article 3.01; or (b) is being hired on a temporary basis not to exceed 130 days in a 12 month period as per Article 3.01. (b) In the event that paragraph 3.03 (a) above applies, the Employer will notify the Union of the name of the permanent employee being replaced on a fill-in basis and will notify the Union when the permanent employee returns to work. (c) In the event that paragraph 3.03 (b) applies the Employer shall continue within the bounds of its past practice and will not work the temporary employee for more than 130 days during the 12 month period commencing with the date of hire, or in any subsequent 12 month period. In the event the Employer requires that temporary employee to work more than 130 days in the 12 month period, the Employer will notify the Union and seek the Union's mutual agreement to extend the period, which shall not be unreasonably withheld. ARTICLE 4 - MANAGEMENT RIGHTS 4.01 The Union recognizes and acknowledges that the management of the Corporation and the direction of the working forces are fixed exclusively in the Corporation. Without restricting the generality of the foregoing, the Union acknowledges that it is the exclusive function of the Corporation to: (a) Maintain order, discipline and efficiency; (b) Hire, promote, demote, classify, transfer and retire employees; (c) Discipline or discharge a probationary employee for just cause; (d) Discipline or discharge regular employees for just cause; (e) Make, enforce and alter, from time to time, rules and regulations to be observed by the employees, provided such rules and regulations do not conflict with the provisions of this Collective Agreement; (f) Determine the nature and kind of business and activities conducted by the Corporation, machinery and equipment to be used, the methods and techniques of work, the content of jobs, the scheduling of work, the scheduling of employees including the scheduling of shifts and overtime, the number of employees to be employed, the extension, limitation, curtailment or cessation of operations or any part thereof, the standards of performance of employees, and to determine and exercise all other functions and prerogatives; (g) To set qualifications and establish and administer tests for the purpose of assisting the Corporation in determining employees' qualifications in relation to job postings for promotion and transfers; C (h) And, without limiting the generality of the foregoing, generally to manage the Corporation. ARTICLE 5 - RELATIONSHIP 5.01 The Employer shall deduct from the wages of employees the amount of regular Union dues payable to the Union. "Regular Union dues" is as defined in the Labour Relations Act, R.S.O. 1990, C.L.2 as amended. 5.02 The parties agree to a mandatory irrevocable check off of regular Union dues from the pay of all bargaining unit employees. Deductions shall be made from the bi-weekly payroll period. It shall be forwarded to the Secretary Treasurer of the Union local no later than the fifteenth (15th) day of the month following, accompanied by a list of names of all employees from whose wages the deductions have been made. 5.03 The Union shall indemnify and save the Corporation harmless from any claims, suits, judgments, attachments and from any other form of liability as a result of the Corporation making any deductions in accordance with the foregoing authorizations and assignments. The Union will make refunds directly to all employees from whom wrongful deductions have been made. ARTICLE 6 - ACQUAINTING NEW EMPLOYEE WITH COLLECTIVE AGREEMENT 6.01 The Corporation agrees to acquaint new employees with the fact that a Collective Agreement is in effect. ARTICLE 7 - CORRESPONDENCE 7.01 Unless otherwise specified in this Agreement, correspondence between the Corporation and the Union shall pass between the Chief Administrative Officer and Vice President of the Union local. 8.01 A Labour Management Committee shall be established consisting of two (2) representatives of the Union and two (2) representatives of the Corporation. The Committee shall meet once every two (2) months to discuss issues relating to the workplace which affect the parties. Committee members shall receive a notice and an agenda prepared by the Chief Administrative Officer at least forty- eight (48) hours in advance of the meeting. The Union shall inform the Chief Administrative Officer of agenda items not later than forty-eight (48) hours in advance of the agenda deadline. Union committee members shall not suffer any loss of pay for having attended a meeting. ARTICLE 9 - REPRESENTATION 9.01 Negotiating Committee The Corporation shall recognize a Negotiating Committee composed of not more than three (3) employees selected by the union, to include the Unit Vice-President and one (1) employee from the inside group and one (1) employee from the outside group. 9.02 Bargaining unit members of the Negotiating Committee shall not suffer a loss of pay or benefits when meeting with the Corporation. 9.03 Stewards In order to provide an orderly and expeditious procedure for the disposition of a grievance, the Corporation acknowledges the right of a Union to elect or appoint not more than two (2) Stewards. Subject to the following considerations, a Steward shall assist any bargaining unit member in preparing and presenting his grievance in accordance with the Collective Agreement. 9.04 Notification of Identity (a) The Union shall notify the Corporation in writing of the names of its Stewards, Officers and Officials. The Union shall notify the Corporation of any and all changes in this regard. The Corporation shall not be required to recognize a Steward, Officer or Official until his name has been provided by the Union to the Corporation in writing. (b) The Corporation shall, if requested, supply the Union with a list of its supervisory or other personnel with whom the Union may be required to transact business. 9.05 Servicing Grievances It is understood that a Steward has Corporation work to perform. Accordingly, the Steward shall normally service grievances outside of regular working hours. If it is necessary to service a grievance during working hours, he will not leave his work without first obtaining the permission of his immediate supervisor. Permission shall not be unreasonably withheld. In requesting such permission, the Steward shall state his destination to his immediate supervisor and report again to him at the time of his return to work. In accordance with this understanding, if the Steward deals with grievances during his regular hours of work he shall only be paid for a reasonable amount of time so spent. What is reasonable, is to be determined by the immediate supervisor. 10.01 There shall be no strikes or lockouts so long as this Agreement continues to operate. 11.01 A grievance is a difference between the parties relating to the interpretation, application, administration, or alleged violation of the Collective Agreement. 11.02 The parties agree that it is of utmost importance that grievances be addressed as quickly as possible. x 11.03 No employee shall have a grievance until the employee has given his immediate supervisor an opportunity to resolve the complaint. 11.04 If an employee has a complaint, he shall discuss it with his immediate supervisor within three (3) working days (and before 12:00 Noon on the third day) of the occurrence, or origin of the circumstances giving rise to the complaint, in order to afford his supervisor an opportunity to resolve the complaint. The employee and his supervisor shall meet to discuss the complaint and the supervisor shall respond to the complaint within seven (7) working days of the meeting. The employee may request the presence of a Steward. 11.05 Failing adjustment of the complaint to the mutual satisfaction of the employee and the supervisor, the employee may grieve. A complaint shall be considered a grievance if it is produced in writing, signed and dated by the employee and a Steward, and presented by a Steward to the Chief Administrative Officer prior to 12:00 Noon and no later than three (3) working days after the supervisor's response in Article 11.04. 11.06 When the Chief Administrative Officer receives the grievance, he shall arrange a grievance meeting with the Union to discuss the grievance within seven (7) working days of receiving it, or such longer period as may be mutually agreed upon to accommodate the parties. The Chief Administrative Officer, or his/her designate, will provide the Union with a decision in writing within seven (7) working days of the grievance meeting. Union representation shall consist of the National Representative, and not more than one Steward. Upon mutual agreement of the parties the grievor may be excused from attending the meeting. 11.07 In the event any difference arising from the interpretation, application, administration or alleged contravention of this Agreement has not been satisfactorily settled under the foregoing procedure, the matter may then be referred to arbitration as hereinafter provided. The Union shall provide the employer with a copy of its written notice referring the matter to arbitration. No matter may be referred to arbitration beyond seven (7) working days of the receipt of the written response from the Chief Administrative Officer as specified in Article 11.06. 11.08 Any matter so referred to arbitration, including any question as to whether a matter is arbitrable, shall be heard by a Board of three (3) members composed of a Chair and a nominee appointed by each of the Corporation and the Union. The notice of the party referring the decision to arbitration shall contain the name of its nominee to the Arbitration Board. The recipient of the notice shall within fourteen (14) days advise the other party of the names of its nominee. The two (2) nominees so appointed shall, within fourteen (14) days of the appointment of the second of them, appoint a third person who shall be the impartial Chair. If the recipient of the notice fails to appoint a nominee, or if the two (2) nominees fail to agree upon a chair, within these time limits, the appointment shall be made by the Minister of Labour upon the requests of either party. The Arbitration Board shall hear and determine the matter and shall issue a decision. The decision shall be final and binding upon the parties and upon any employee affected by it. The decision of a majority shall be the decision of the Arbitration Board, but if there is no majority, the decision of the Chair will govern. � 13C - I-) 11.09 The Arbitration Board shall not be authorized to alter, modify, or amend any of the terms of this Agreement, nor to make any decision inconsistent therewith. 11.10 The Corporation and the Union shall each pay one-half (1/2) of the fees and expenses of the Chair of the Arbitration Board and shall each pay the fees and expenses of their nominee. 11-11 It is agreed by the parties that the time limits set out with respect to grievances and arbitration are mandatory and must be adhered to unless mutually agreed otherwise by the parties. 11.12 Where no reply is given to a grievance within the time limits specified, the Union or the Corporation may submit the grievance to the next step in the Grievance Procedure. 11.13 Where the Arbitration Board determines that a disciplinary penalty or discharge is excessive, it may substitute such other penalty for the discipline or discharge as it considers appropriate in the circumstances. 11.14 The Corporation has the right to file a grievance with respect to the interpretation, application, administration or alleged contravention of the Agreement by the Union. Such grievance shall be presented in writing, signed by the Chief Administrative Officer or his/her designate, and handed to the President of the Local within seven (7) working days of the occurrence or origination of the circumstances giving rise to the grievance. Failing settlement, a meeting will be held with the Union and the National Representative, and the Union shall give its written reply to the grievance within seven (7) working days following the meeting. Failing settlement, such grievance may be referred to arbitration under this Article within fourteen (14) working days of the date the Corporation received the Union's reply. 11.15 The Union shall have the right to file a grievance based on a difference with the Corporation arising out of the interpretation, application, administration or alleged contravention of the Agreement. Such grievance shall not include any matters which can only be raised as a personal grievance. Such grievance shall be submitted in writing by the Union to the Chief Administrative Officer within seven (7) working days of the occurrence or origination of the circumstances giving rise to the grievance. Failing settlement, a meeting will be held with the Union within seven (7) working days of the presentation of the grievance and the Corporation shall give the Union its written reply to the grievance within seven (7) working days of the meeting or such longer period as may be mutually agreed upon to accommodate the parties. Failing settlement, such a grievance may be referred to arbitration under this Article within fourteen (14) working days of the date the Union received the Corporation's reply. 11.16 The Union Local's President and a Steward shall not suffer a loss of pay or benefits when meeting with the Corporation at grievance meetings. 11.17 The grievor and the Steward shall not suffer a loss of pay or benefits while attending a grievance arbitration involving this Local. 111 • = I a••w • w UMKGI No Employee shall be disciplined or discharged without just cause. I * • • . • a . 1 • • -- The Corporation may, in its discretion, terminate a probationary employee provided only that such discretion shall not be exercised in a manner that is in bad faith. 12.03 Prior to the imposition of discipline or discharge, an employee shall be given reason in the presence of his/her Steward or Union Representative, if so requested by the employee. Such employee shall be advised promptly in writing by the Chief Administrative Officer or his designate of the reason for such discipline or discharge. 12.04 (a) An employee is entitled to review his personnel file in the presence of a Corporation representative. The employee must provide the Chief Administrative Officer forty-eight (48) hours notice of the intended review and a mutually convenient time will be established. (b) Disciplinary notices shall be retained in an employee's file. However, if a period of twenty-four months has passed since the last such notice, the preceding disciplinary notice shall not be relied upon by the Corporation in assessing appropriate discipline. ARTICLE 13 - SENIORITY 13.01 Seniority is the length of service with the Corporation since the last date of hire. For purposes of lay off, recall, job posting and promotion, seniority shall be on a departmental basis. In all other cases, seniority shall operate on a bargaining unit-wide basis. 13.02 Seniority List The Corporation shall maintain a seniority list showing the date upon which each employee's service commenced. Where two (2) or more employees commenced work on the same day, preference shall be in accordance with the date of application for employment. An up-to-date seniority list shall be sent to the Union and posted on all bulletin boards in January of each year. The Seniority date as posted shall be deemed to be accurate if no objection is made to the seniority date within twenty (20) full working days of posting (inclusive of posting). 13.03 Loss of Seniority Seniority shall terminate, and the employee shall be deemed to have quit, when the employee: (a) resigns from the employ of the Corporation; (b) retires, or is retired; (c) is discharged for just cause and is not subsequently reinstated through the grievance or arbitration procedures in this agreement; (d) is off work due to layoff for a period of twelve (12) months; (e) is absent without leave for three (3) consecutive working days during which time he has failed to contact his immediate supervisor. It is the responsibility of the employee to provide an explanation satisfactory to the Corporation; (f) fails to report to work within five (5) working days after being notified by the Corporation of a recall; (g) fails to return to work upon termination of an authorized leave of absence unless a reason acceptable to the Corporation is given. 13.04 Transfer Outside of the Bargaining Unit (a) No employee shall be transferred to a position outside the bargaining unit without his consent. (b) If an employee is transferred to a position outside of the bargaining unit, he shall retain his seniority up to six (6) months but not thereafter. Such employees shall continue to pay union dues at their last unionized rate. 13.05 Temporary Employees If a temporary employee works thirteen (113) consecutive months he/she will be deemed to be a full-time employee, and shall be placed on the seniority list with a service date of most recent hire. This clause is not retroactive and shall be effective from the date of ratification forward. 13.06 Probationary Employees Probationary employees are not subject to the seniority provisions of this Agreement, with the exception of Article 12.02. Upon successful completion of the probationary period, an employee's name shall be placed on the seniority list with a service date indicating the date of most recent hire. 13.07 Former Medonte Employees Current members of the bargaining unit who were employed by the former Township of Medonte ("Medonte") as of December 31, 1993, shall receive full credit for continuous employment with Medonte, as per the language of the Collective Agreement. 13.08 Driver's License An employee who is required to hold a valid driver's license for the appropriate call of work that he is required to perform as part of his regular duties shall, in the event such privilege be either lost or temporarily withdrawn for whatever reason, be subject to either demotion, lay-off, suspension or discharge. ARTICLE JOB POSTING, PROMOTION AND TRANSFER When a new position is created within the bargaining unit, or where in the view of the Corporation a vacancy occurs, the Corporation shall post notice of the position on a department bulletin board for a period of seven (7) working days to notify employees of the new position or vacancy and to invite written application within the time period. 14.02 Such notice shall contain the following information: (a) number of positions to be filled; (b) title and description of position; (c) qualifications and knowledge required; (d) wage rate or range; and (e) final date by which application must be received by the Corporation 14.03 To be considered for the posted position an employee must make written application no later than the final date indicated in the notice. 14.04 In cases of promotion to bargaining unit positions, the following factors shall be considered: (a) skill, ability, knowledge and qualifications; (b) seniority. Where the criteria referred to in factor (a) are relatively equal, factor (b) will govern. 14.05 Notification to Union Within seven (7) calendar days of the date of appointment pursuant to this Article, the name of the successful applicant shall be sent to the Union, and a copy of this notice posted on a bulletin board. 14.06 Trial Period An employee who is the successful applicant for a promotion shall be confirmed in the position subject to satisfactory completion of a twenty (20) working day trial period. Where the Corporation determines that an employee has failed to satisfy the requirements of the position into which he has posted, he shall be returned to his former job classification. 14.07 No outside applicant for a posted position shall be hired until it is determined that none of the applicants from the bargaining unit is capable of being promoted pursuant to Article 14.04. 15.01 Layoff Procedure Layoffs shall be in inverse order of seniority on a departmental basis provided that the remaining employees have the qualifications and ability to perform the work available. 15.02 Employees who have been laid off in accordance with this Article shall be recalled in order of seniority, provided they have the qualifications and ability to perform the work available. This provision shall not operate where an employee's right to be recalled has been extinguished pursuant to Article 13.03(d). 15.03 Bumping An employee who is displaced from his job and who is unwilling to be laid off from the Corporation may bump into any job classification that is occupied by an bargaining unit employee with less seniority, subject to the following: (a) the employee exercising the right to bump must have the qualifications and ability to perform the job satisfactorily at the Corporations sole discretion; (b) the employee exercising the right to bump must have more seniority than the employee he is bumping; (c) if there is more than one employee in the job classification, it shall be the employee with the least seniority who is bumped. 15.04 It is the responsibility of an employee on layoff to keep the Corporation advised, in writing, of his current address. The Corporation shall be deemed to have given an individual on layoff notice of recall by sending notice of recall by registered mail to the last address supplied to the Corporation by the individual. Such notice shall state the date and time that the individual is required to report to work. Such notice shall be deemed to have been received on the third working day after it has been sent by the Corporation. 15.05 The Corporation shall not hire a new employee to perform work in the circumstance where there is an employee on layoff that is willing, qualified and able to perform the work. 15.06 A grievance as to layoff or recall shall be initiated at the grievance procedure step described in Article 11.06. ARTICLE 16 - HOURS OF WORK 16.01 The scheduling of work is within the discretion of the Corporation. Summer hours of forty (40) hours per week shall commence the first Monday in May and end the Tuesday following the Labour Day Holiday. Hours to be worked in four (4) - ten (10) hours shifts. Summer hours maybe extended depending on weather conditions and project workload at the discretion of the Employer. The Employer shall provide seven (7) days notice in writing in advance of a change in hours. Winter hours of forty (40) hours per week shall commence the Tuesday following Labour Day and end the first Monday in May. Hours to be worked in five (5) - eight (8) hour shifts. 16.03 Facility Operators Employees shall work forty (40) hours per week consisting of varied shifts. In the Oro-Medonte Community Arena, if an employee is late or phones in sick, the operator on duty shall ensure that he has contacted his supervisor to advise him of the situation and will remain at work, up to a maximum of four hours and shall be paid for actual hours worked at time and one half his regular rate of pay. 16.04 Office, Clerical and Technical The normal hours of work shall be thirty-five (35) hours per week, Monday to Friday, 8:30 a.m. to 4:30 p.m. 16.05 Building Inspectors Summer hours of thirty five (35) hours per week shall commence the first Monday in May and end the Tuesday following the Labour Day Holiday. Hours to be worked in one of two shifts: (a) 7:30 to 3:00 with a half hour for lunch; (b) 10:00 to 5:30 with a half hour for lunch. Summer hours maybe extended depending on weather conditions and permit workload at the discretion of the Employer. The Employer shall provide seven (7) days notice in writing in advance of a change in hours. 16.06 Environmental Services Technicians Employees shall work forty (40) hours per week in five (5) — eight (8) hour shifts. 16.07 Special or Rotating Shifts In accordance with Article 16.01, the Corporation, together with the employees who will be directed to undertake the work shall determine the schedule of hours to be worked, to include but not limited to: (a) Street Sweeping Operators (b) Facilities (c) Road Patrols (d) Afternoon Shift(s) The Corporation shall provide a minimum of seven (7) days notice of a shift change. 16.08 This Article does not constitute a guarantee of hours per day or days per week. 17.01 In this Agreement, "overtime" is defined as hours of work performed in a week in excess of the normal weekly hours of work described in Article 16. 17.02 When the Corporation determines that overtime is required, an employee required to work overtime, and who works, may elect to either be paid at a premium rate for all overtime hours worked, or to receive time off in lieu of overtime worked. 17.03 When an employee is required to work overtime, and works the overtime, and he elects to be paid for said hours of overtime worked, any hours in excess of 37 hours for inside employees and 42 hours per week for outside employees shall be considered overtime and he shall be paid at the rate of one and one-half (1- 1/2) times the regular rate of pay. 17.04 When an employee is required to work overtime, and prefers to receive time in lieu of receiving overtime pay, any hours in excess of 37 hours for inside employees and 42 hours per week for outside employees shall be considered overtime and the time in lieu banked for the excess hours as indicated shall be at the rate of one and one-half (1-1/2) times the hours worked, he shall communicate his election to the Department Head prior to working overtime. The employee and the Department Head shall mutually agree on the time and date of such time off. An employee may choose to receive time off in lieu of overtime pay at the appropriate rate at a time mutually agreed upon between the employee and the supervisor. Outside employees shall indicate their choice at the time of submitting their crew card. Inside employees shall indicate their choice on the overtime authorization form. There shall be permitted a maximum accumulation of five (5) days, a total of forty (40) hours for outside bargaining unit members, and five (5) days a total of thirty-five (35) hours for inside bargaining unit members in any calendar year. Any banked overtime not scheduled to be taken off by year's end prior to November 30, will automatically be paid out to the employee at his applicable rate as of December 31. The payment will be received with the employee's final pay cheque of the year. Overtime worked in December cannot be banked. 17.05 Minimum Call Out An employee who is called into work outside his regular hours who is not entitled to Stand-By pay as outlined in Article 23.07 shall be paid for a minimum of three (3) hours at time and one-half his regular rate of pay. An employee who is called into work outside his regular hours who is entitled to Stand-By pay shall be paid for a minimum of two (2) hours at time and one-half his regular rate of pay. A Call Out is defined as: An Emergency call out where an employee is required to make an extra trip to and from his place of employment. If an employee receives another call-out while working on the initial call- out, the additional call-out shall be considered to be a continuation of the first call-out. An employee cannot claim more than one call-out in the applicable three or two hour period. 17.06 Meal Allowance Where an employee is required to work four (4) hours of continuous work in excess of the scheduled shift he shall be supplied with a meal allowance of eight dollars and fifty cents ($8.50). A meal allowance shall not be paid if a meal is supplied. ARTICLE 18 - PUBLIC HOLIDAYS 18.01 The Corporation recognizes the following as paid holidays for permanent employees: New Year's Day Family Day Good Friday Easter Monday Victoria Day Canada Day Civic Holiday Labour Day Thanksgiving Day Remembrance Day '/2 Day before Christmas Day Christmas Day Boxing Day '/2 Day before New Year's Day and any other day that is subsequently proclaimed a public holiday by the Federal or Provincial Government. 18.02 Substitute Day for Observance of Holiday When any of the holidays specified in Article 18.01 falls on a Saturday or Sunday, the next regular day of work shall be deemed to be the holiday. 43 'S Holidays for 7 Day-A-Week-Operations The holiday shall be recognized on the date that the holiday actually falls and shall not be substituted. Shifts Extending Over Two Calendar Days For a shift that extends over two calendar days, the holiday will be recognized on the calendar day in which the majority of the hours for the shift are worked (i.e., 11:00 pm on February 17 th to 7:30 am February 18 th 2008 is Family Day). An employee shall not be eligible for holiday pay unless he works his last regularly scheduled shift before the holiday and his first regularly scheduled shift after the holiday. This provision shall not apply, however, if the employee is absent from work with permission on either or both of the above days. Similarly, this provision shall not apply if an employee fails to report to work due to illness which is subsequently verified to the satisfaction of the Corporation. 18.04 When any of the above noted paid holidays falls on an employee's scheduled day off, the employee shall receive another day's pay at his standard basic rate, or if in the judgment of the Corporation it will not adversely affect operations, the employee shall be given an additional day off in lieu thereof with pay at a time mutually agreed upon by the employee and the Corporation. 18.05 Where an employee works on any of the days listed in Article 18.01, he shall be paid at the rate of time and one-half (1-1/2) the employee's regular rate of pay, plus the employee's regular pay for the day. ARTICLE 19 - VACATIONS 19.01 Length of Vacation Upon completion of their probationary period, all employees with less than one (1) year of continuous service from the last date of hire with the Corporation shall have their vacation entitlement prorated, between the completion of the probationary period and the end of the calendar year. Such prorated vacation time will be with pay. 19.02 The qualifying year for each permanent employee shall be based on his anniversary date. "Anniversary date" is the date on which the employee last commenced full -time employment with the Corporation. 1 Year 2 Weeks 3 Years 3 Weeks 8 Years 4 Weeks 13 Years 5 Weeks 15 Years 5 Weeks + 1 Day 16 Years 5 Weeks + 2 Days 17 Years 5 Weeks + 3 Days 18 Years 5 Weeks + 4 Days 19 Years 6 Weeks Upon receiving 6 weeks of paid vacation entitlement, Article 17.04 with respect to the Banking of Overtime will no longer apply. Vacation accruals shall be based on an Employee's anniversary date, however vacation allotments shall be provided to employees on January 16t of each calendar year. Should an Employee leave the Corporation, between January 18t and their anniversary date, any vacation allotment shall be on a prorated basis. In the event, that an Employee, upon termination, has exceeded the prorated vacation allotment, the Corporation shall reserve the right to deduct the necessary funds from the Employee's final pay. An employee shall not be entitled to receive vacation pay in a lump sum payment without taking the corresponding time off. An employee on vacation shall not be entitled to receive short or long -term disability benefits in addition to vacation pay. 19.03 An employee's vacation entitlement shall be reduced on a pro rata basis if the employee's annual attendance record discloses absences due to sickness of twenty (20) working days or more. 19.04 Compensation for Holidays Falling Within Vacation Schedule If a paid holiday falls or is observed during an employee's vacation period, he shall be allowed an additional vacation day with pay at a time mutually agreed to. If the Corporation and the employee cannot come to a mutual agreement, the holiday shall be taken within one (1) month of the employee's return to work from vacation. 19.05 An employee severing his employment at any time in the vacation year prior to using accrued vacation, shall be entitled to a proportionate payment of wages in lieu of such vacation. The Corporation shall endeavour, when so requested, to schedule employees to receive an unbroken period of vacation. No such period may exceed three (3) consecutive weeks in duration. 19.07 In the event of the death of an employee, his executor or administrator shall be entitled to receive such vacation pay as may stand to the employee's credit, subject to filing an executed Succession Duty Release in appropriate form with the Chief Administrative Officer. 19.08 Employees may apply to their Supervisor by December 1 of each year to carry over a maximum of five (5) days vacation from one year to the next. The Corporation, in its sole discretion, may permit the requested vacation carry over. Such discretion shall not be exercised in bad faith. • 1 • 0 a a - • • (a) The Employer shall attempt to provide vacations during the periods preferred by employees; however, in scheduling vacations, the Employer shall ensure that operational requirements are met and that sufficient personnel are available to provide the required level of service. If two or more employees simultaneously request the same vacation time, and a conflict arises, seniority shall govern. (b) Applications for scheduling vacation shall be made in writing, between January 15 and January 31 for the current year for an employee's full vacation entitlement. Management will process and approve applications as noted above. (c) An application for scheduling vacation made after January 15 to January 31 shall be submitted in writing, as far in advance of the requested time as possible. Management will process and approve such applications, as noted above, on a first-come, first-served basis. Once such an application for scheduling vacation has been approved, such scheduling cannot be changed except by the approval of the immediate supervisor. ARTICLE 20 - SICK LEAVE 20.01 Sick leave with pay shall be provided to protect permanent, full-time employees against loss of income resulting from absences from work due to genuine illness. Temporary employees, and employees serving a probationary period are not entitled to sick leave with pay. 20.02 Eligible employees shall be granted six (6) sick days per year at January 1St of each year with no carry over from year to year. In addition to the foregoing, employees hired prior to ratification shall maintain any unused sick leave credits held as of the date of ratification for future use. In any event, however, any accumulation of sick leave credits shall be to a maximum of six (6) days. A new employee who has completed his/her probationary period shall be entitled to sick leave at a rate of one half (1/2) day per month from the date of hire. 20.03 Employees absent due to a sickness occurrence shall expend not more than three (3) sick leave credits and shall be entitled to no more than three (3) days sick pay. 20.04 In all cases of absence of three (3) days or more, or upon returning to work from the absence of three (3) days or more, the employee shall require his physician to prepare a medical certificate, and shall deliver same to the Chief Administrative Officer. Said medical certificate shall indicate; the date(s) the employee was seen by his physician; dates the employee has been unable to work due to illness; and prognosis for a return to regular duties. The Corporation reserves the right to request such a certificate before the three (3) days if the Corporation feels that the employee's absence is not justified. This request shall not be exercised in bad faith. If there are any billing fees associated with obtaining the certificate, the Corporation shall pay 100 % of the billed fees. ARTICLE 21 - ATTENDANCE 21.01 The Corporation is entitled to regular attendance on the part of its employees. 21.02 If an employee is unable to attend at work as scheduled, he is required to notify the Immediate Supervisor or designate, failing that the Chief Administrative Officer or designate not later than the employee's scheduled starting time, providing details of the reasons for his absence from work and of the expected duration of the absence. The employee may subsequently offer evidence of extenuating circumstances that explains the failure to provide notice as above. ARTICLE 22 - LEAVES 22.01 Bereavement Leave (a) An employee shall be entitled to five (5) days leave of absence with pay to attend the funeral of a member of his immediate family. (b) "Immediate family" for purpose of Article 22.01(a) means the employee's parents, stepparents, spouse, same-sex partner, child, step-children, brother, sister, mother-in-law, father-in-law, brother-in-law, sister-in-law, grandparent, grandchild, niece or nephew. (c) A paid leave of absence of up to one (1) day may be granted an employee for the purpose of attending the funeral of someone other than a member of the employee's immediate family. (d) The Corporation may, in its sole discretion, grant an employee additional days off for the purpose of attending a funeral outside the Province of Ontario. (e) The Corporation is entitled to demand proof of death and/or relationship, and the employee shall provide same. 22.02 Jury Service or Court Witness Leave (a) The Corporation shall grant an employee a leave of absence to serve as a juror, or to attend at criminal court as a Crown witness pursuant to a subpoena, or as a witness for the Corporation in any legal proceeding. The Corporation shall pay such an employee his regular wage in respect of such leave. Any payment he receives in respect of jury service, or as a witness for the Crown or the Corporation, shall be forwarded to the Township immediately upon receipt thereof. The employee will present proof of service, or attendance as the case may be, and the amount of any payment received. (b) The employee is required to notify the Corporation as soon as possible of his selection for jury service, or in the event he has been subpoenaed by the Crown to attend as its witness in criminal court. (c) The employee is required to report to work at all times and on dates when not actually required in Court. 22.03 Pregnancy, Parental Leave and Family Leave The Township will abide by the requirement as set out in legislative requirements. 22.04 Union Leave Upon written application to the Chief Administrative Officer submitted at least twenty-one (21) days in advance, an employee may be granted an unpaid leave of absence equal to an aggregate of fifteen (15) working days per calendar year for the bargaining unit (combined inside and outside units) for the purpose of representing the Union at conventions, conferences, seminars or workshops. Upon mutual consent of the Union and the Corporation, additional unpaid days of leave may be granted. The employees' wages and benefits shall not be interrupted. However, the Union shall reimburse the Corporation for all wages concerned. ARTICLE 23 - WAGES AND ALLOWANCES 23.01 Wage/Salary Administration (a) The Corporation shall pay permanent employees the wages/salary as described in the attached wage schedules. Wages shall be paid bi-weekly. (b) Upon appointment to a bargaining unit position that represents a promotion, an employee's wage shall be set at that step in the range for the new position that represents the wage that is closest, and not less than the employee's current wage. MUMMMOMI IM= The Corporation will pay an employee who is required by the Corporation to use his personal automobile for Corporation business, an automobile allowance in accordance with the rate established from time to time by the Corporation. 23.03 Clothing and Boot Allowance The Environmental Services Operators, Equipment Operators and Building Inspectors shall be provided a uniform embroidered with the Township of Oro-Medonte name/logo that the Corporation specifically required to be worn. Employees are required to wear the employer provided uniforms while at work. The uniforms are to be worn exclusively for the purpose of deployment of the employee's duties. Uniforms shall be clean and neat in appearance and in a state of good repair. A baseball cap and toque will be provided as a component of the uniform, worn caps and toques will be replaced on an as needed basis at the discretion of the Supervisor. Employees reporting to work without their prescribed uniform shall be sent home for the day unpaid. The Corporation shall provide the Environmental Services Operators, Equipment Operators and Building Inspectors with a voucher for $150.00 in January in each year of the collective agreement for the purchase of safety footwear. Footwear shall be a minimum of 6 inches in height and must be worn and properly fastened as a condition of employment. The Corporation shall consider alternate safety footwear on a case by case basis with supporting medical documentation. In the First Year of the Collective Agreement or for New Full- Time Employees the following shall be provided: Engineering & Environmental Services 3 pairs navy blue work pants (cargo style) 3 light blue oxford cloth work shirts short/long sleeved 3 golf shirts Employee's names will be embroidered on all shirts provided Public Works/Facility Operators 3 pairs navy blue work pants (cargo style) 3 light blue oxford cloth work shirts short/long sleeved 3 green "cool works" safety t-shirts Employee's names will be embroidered on all shirts provided Building & Planning Services Department (Inspectors Only) 3 pairs navy blue work pants (cargo style) 3 light blue oxford cloth work shirts shorttlong sleeved 3 golf shirts During the Second Year of the Collective Agreement employees shall be provided with a voucher in the amount of $250.00 for the purchase of work clothing. The voucher will identify the items that may be purchased. Items included in the voucher are: The mandatory uniform items as noted above as well as: • coveralls • jacket • "cool works" pants • "cool works" sweatshirt The employee is responsible to ensure that their mandatory uniform is in a good state of repair. In the event that the employee has exercised their option to purchase optional pieces of clothing and their mandatory uniform falls into an unacceptable state of repair as deemed by the Corporation, the employee shall be responsible for the replacement of the mandatory uniform and the required embroidery at their own cost. During the third and subsequent years of the Collective Agreement a voucher in the amount of $250.00 will be issued. The items included in the vouchers shall be at the discretion of the Corporation. There will be no carryover of voucher funds for clothing or boots from year to year. The Employer in its sole discretion shall determine the retailer that the vouchers will be purchased from. The Corporation agrees to provide sunglass safety eye wear, rain gear, gloves, insulated safety rubber boots and extra liners, hard hats, and high visibility safety wear consisting of jacket, coveralls/overalls, vests, to the employees, who in the Corporation's opinion require such items on a need be basis. Worn out clothing must be turned back in to receive new at the discretion of the Supervisor. 23.04 Where an employee, at the request of the Corporation, performs a higher rated job for a period of five (5) consecutive working days, the employee shall receive the next step in the Employees wage pay band for all hours worked in that higher rated job. 23.05 When an employee, at the request of the Corporation, is temporarily assigned to a position paying a lower rate, his rate shall not be reduced. 23.06 The Corporation shall endeavour to provide an employee with payroll advances that would ordinarily be received during the employee's scheduled vacation, provided the employee makes a written request for same to the Chief Administrative Officer at least twenty-one (21) days in advance of the commencement of the scheduled vacation. 99EUU�� r� All employees deemed qualified by the Employer shall be required to have their name included in a stand-by rotation schedule. The Employer and Employees shall jointly create the Stand-by rotation schedule. Employees required to be available to work on the stand-by schedule and who are given a pager and vehicle for this purpose, shall be paid a stand-by allowance of $15.00 per week day, $25.00 weekends and public holidays (as outlined in Article 18.01) 23.08 Shift Premiums If an employee works a shift, the majority of whole hours fall outside the hours of 7:00 a.m. and 4:30 p.m., he shall receive a shift premium of sixty cents ($0.60) per hour, in addition to his regular hourly rate, for all hours in the shift. Shift premium is not payable in addition to overtime premium. 23.09 Wing Premiums Employees operating wing-equipped plow trucks without a wingman shall receive a premium of sixty cents ($0.60) per hour during such operation. The Wing Premium will be in addition to the Shift Premium if applicable. ARTICLE 24 - BENEFITS 24.01 The Corporation shall, during the term of the current Collective Agreement, pay one hundred percent (100%) of the billed premium for the provision of the following benefits for eligible, permanent full-time employees: (a) life insurance of triple annual salary to a maximum of $400,000 to age 65, 50% of the amount in effect on 65th birthday to a maximum benefit of $10,000; dependent coverage for spouse to $10,000 and each child for $2,500; (b) accidental death and dismemberment, where the level of benefit is dependent upon type of loss, but in no case exceeding two times (2x) the employee's annual salary, or $100,000, whichever is less; (c) long-term disability of seventy-five percent (75%) of monthly earnings to a maximum of $8,000 per month to age 65; (d) weekly indemnity of seventy-five percent (75%) of weekly earnings to a maximum of $2,000 per week to age 70; (e) Hospital medical insurance as provision of Vision Care is now included in a new Policy regarding Self-Insurance of Vision Care attached. (f) A $9.00 limit on dispensing fees for all prescription drugs. A list of locations with dispensing fees under $9.00 shall be provided by the Corporation to the employees annually. Mandatory Generic Drug Program unless brand drugs are specifically prescribed by a physician. All Health and Dental benefits coverage's terminate at age 70. (g) dental expense insurance at O.D.A. suggested fee schedule minus two (2) years; (h) a card is provided for pay direct system for prescriptions and dental care. Basic Services: 100% of eligible charges; no maximum Maior Services: 50% of eligible charges; $1,500 maximum per calendar year. Orthodontic: 50% of eligible charges; lifetime maximum of $1,500. (i) The Employer will have the right to select the carrier of its choice in respect to any of the above benefits provided that in the event that any carrier is changed an equivalent level of benefits will be maintained. All permanent and probationary employees shall be enroled in the Ontario Municipal Employees Retirement System Plan ("OMERS"). However, this Article does not apply to those current employees who elected not to enrol in OMERS prior to April 20, 1994. 24.03 Employee Assistance Program: All eligible, permanent employees and covered family members shall be enrolled in an Employee Assistance Program. The Corporation shall, during the term of the current Collective Agreement, pay one hundred percent (100%) of the billed premiums. ARTICLE 25 - HEALTH AND SAFETY COMMITTEE 25.01 The Corporation and the Union acknowledge their shared statutory obligation of maintaining a safe and healthy workplace environment. To that end, a Joint Health and Safety Committee shall be established. 25.02 Where it is deemed appropriate by the Health and Safety Committee that an employee receive preventative vaccination as a result of the working environment, any costs shall be borne by the employer. 26.01 The Corporation shall provide the Union with bulletin board space in the arena, the works garages and a specific area in the administration office designated by the Corporation for the purpose of posting Union notices regarding meetings and other lawful activities of trade Unions. All such notices must be approved by the Chief Administrative Officer or his/her designate prior to posting. ARTICLE 27 - ALTERATION OR AMENDMENT 27.01 Any alteration or amendment of this Agreement shall be in writing, and shall be executed by both the Corporation and the Union. 28.01 For the term of the first collective agreement, no member of the bargaining unit with five (5) or more years of seniority with the Corporation shall be laid off as a result of the contracting out of work normally performed by members of the bargaining unit. 29.01 This Agreement is effective February 26, 2008 to December 31, 2011. 29.02 In the event that either party to this Agreement provides written notice of its desire to renew this Agreement, negotiations shall commence within fifteen (15) days of the notice, or at a time mutually agreed upon by the parties if such written notice is given within ninety (90) days of the expiry of the agreement. DATED at the Township • Oro-Medonte this day of 2008. m • "•• : - • • 0 • 1 m • • a CLERK F I "VIV, AND ITS LOCAL 2380 National Representative WAGE/SALARY SCHEDULE ` BARGAINING UNIT EMPLOYEES effective January 06, 2008 ©e u Chief Building {official 28.98 30.15 31.31 32.48 33.64 Environmental Services Technician Level 28.09 29.22 30.35 31.49 32.61 Mechanic - Inventory & Vehicle Maintenance 27.85 28.97 30.10 31.22 32.33 Buildinggpning Plans Examiner 27.14 28.23 29.32 30.42 31.50 Building Inspector 27.08 28.17 29.25 30.34 31.44 Planner 26.12 27.17 28.22 29.27 30.32 Environmental Services Technician Level 2 22.26 23.18 24.08 24.99 25.90 Leas! Hand 21.53 22.41 23.29 24.17 25.05 Planning Technician 20.90 21.75 22.61 23.46 24.32 Building Coordinator/ Special Projects Anal Mt 18.11 19.18 20.24 21.31 22.37 Senior Revenue Clerk Environmental Services Technician Level 1 >% 17.46 18.49 19.52 20.54 21.57 3 -Operator Operator 2 17.00 17.99 18.99 19.99 21.00 Parks & Recreation Assistant 16.95 17.95 18.94 19.94 20.94 Revenue Clerk 16.72 17.71 18.68 19.67 20.65 Faelllties Operator 16.62 17.60 18.58 19.56 20.54 Cashier 1 Receptionist 16.49 17.46 18.43 19.39 20.36 D erator 1 16.07 17.02 17.96 18.90 19.85 ..Building Secrete Emergency Services Technical -Support Engineering Services Technical 15.77 16.66 17.53 18.41 19.29 -Support Public Works Secreta Custodian 15.45 16.32 17.17 18.04 18.90 Rece tion 1 ecretar 13.95 14.72 15.50 16.27 17.06 Environmental Services Technician OIT 12.88 13.55 14.24 14.92 15.60 Labourer 1 13.05 13.71 14.37 15.03 WAGE/SALARY SCHEDULE BARGAINING UNIT EMPLOYEES effective January 04, 2009 Depyly Chief Building Official 29.85 31.05 32.25 33.45 34.65 Environmental Services Technician Level 3 28.93 30.10 31.26 32.43 33.59 Mechanic - Inventory &Vehicle Maintenance 28.69 29.84 31.00 32.16 33.30 BuildinW7oning Plana Examiner 27.95 29.08 30.20 31.33 32.45 Buildipq Inspector 27.89 29.02 30.13 [31.25 32.38 Planner' 26.90 27.99 29.07 30.15 31.23 Environmental Services Technician Level 2' 22.93 23.88 24.80 25.74 26.68 Lead Hand 22.18 23.08 23.99 24.90 25.80 Planning Technician 21.53 22.40 23.29 24.16 25.05 Building Coordinator/ Special Prpje is Analyst 18.65 19.76 20.85 21.95 23.04 Senior Revenue Clerk Environmental Services Technician Level 1 17.98 19.04 20.11 21.16 22.22 Operator 3 Operator 2 17.51 18.53 19.56 20.59 21.63 Parks &'Recreation Assistant 17.46 18.49 19.51 20.54 21.57 Revenue Clerk 17.22 18.24 19.24 20.26 21.27 Facilities Operator 17.12 18.13 19.14 20.15 21.16 Cashier / Rece tionist 16.98 17.98 18.98 19.97 20.97 Operator 1 16.55 17.53 18.50 19.47 - 20.45 - Buildin Secreta Emergency Services Technical Support Engineering Services Technical 16.24 17.16 18.06 18.96 19.87 Su' +art Public. Works Secretary Custodian 15.91 16.81 17.69 18.58 19.47 Re s tlon / Secretary 14.37 15.16 15.97 16.76 17.57 Environmental Services Technician OIT 13.27 13.96 14.67 15.37 16.07 Labourer 12.76 13.44 14.12 14.80 15.48 tl( w6 WAGE/SALARY SCHEDULE BARGAINING UNIT EMPLOYEES effective January 03, 2010 D u Chief Building Officials 30.82 32.06 33.30 34.54 35.78 Environmental Services Technician Level 3i 29.87 31.07 32.28 33.49 34.68 Mechanic - Inventory & Vehicle Maintenance 29.62 30.81 32.01 33.20 34.38 Bulldinl,ILZoninq Plans Examiner 28.86 30.02 31.18 32.35 33.50 Building Inspector 28.80 29.96 31.11 32.27 33.44 Planner 27.78 28.89 30.01 31.13 32.24 Environmental Services Technician Level ' 23.67 24.65 25.61 26.58 27.54 Lead Hand 22.90 23.83 24.77 25.70 26.64 planning Technician 22.23 23.13 24.05 24.95 25.86 Building' Coordinator/ Special Projects Anal "s 19.26 20.40 21.52 22.66 23.79 Senior Revenue Clerk Environmental Services Technician Level 1 18.57 19.66 20.76 21.84 22.94 Operator 3 Operator 2 18.08 19.13 20.20 21.26 22.33 Parks & Recreation Assistant ' 18.03 19.09 20.14 21.21 22.27 Revenue Clerk 17.78 18.83 19.87 20.92 21.96 Facilities Operator ' 17.67 18.72 19.76 20.80 21.84 Cashier / Rec! tionist 17.54 18.57 19.60 20.62 21.65 Operator 1 17.09 18.10 19.10 20.10 21.11 Building Secretary Emergency Services Technical Support Engineering Services Technical 16.77 17.72 18.64 19.58 20.51 Support Public Works Secretary Custodian 16.43 17.36 18.26 19.19 20.10 Reception / Secretary 14.84 15.65 16.48 17.30 18.14 Environmental Services Technician OIT 13.70 14.41 15.14 15.87 16.59 Labourer 13.18 1188 14.58 15.28 15.98 �' ( -S) WAGE/SALARY SCHEDULE BARGAINING UNIT EMPLOYEES effective January 02, 2011 r Deputy Chief Building Official 31.82 33.11 34.38 35.66 36.94 Environmental Services Technician level 3 30.84 32.08 33.33 34.58 35.81 Mechanic -inventory & Vehicle Maintenance 30.58 31.$1 33.05 34.28 35.50 BuildinW7oning Plans Examiner 29.80 31.00 32.19 33.40 34.59 Building Inspector 29.73 30.93 32.12 33.31 34.52 Planner 28.68 29.83 30.99 32.14 33.29 Environmental Services Technician Level 2 24.44 25.45 26.44 27.44 28.44 Lead Hand 23.64 24.61 25.57 26.54 27.51 Plannin ` Technician 22.95 23.88 24.83 25.76 26.70 Building Coordinator 1 Special Pro`ects Analyst 19.89 21.06 22.22 23.40 24.56 Senior Revenue Clerk Environmental Services Technician Level 1' 19.17 20.30 21.43 22.55 23.68 Operator 3 Operator 2 18.67 19.75 20.85 21.95 23.06 Parks & Recreation Assistant' 18.61 19.71 20.80 21. 99 22.99 Revenue Clerk 18.36 19.45 20.51 21.60 22.67 Facilities O erator 18.25 19.33 20.40 21.48 22.55 Cashier / Receptionist 18.11 19.17 20.24 21.29 22.36 Operator 1 17.65 18.69 19.72 20.75 21.80 Building Secretar Emergency Services Technical Support ' Engineering Services Technical 17.32 18.29 19.25 20.21 21.18 Su' ort Public Works 'Secreta Custodian 16.96 17.92 18.85 19.81 20.75 .Reception / Secretary 15.32 16.16 17.02 17.87 18.73 Environmental Services ' Technician 01T 14.14 14.88 15.64 16.38 17.13 Labourer 13.60 14.33 t 15.05 15.78 16.50 SO A A It is mutually agreed and understood between the parties that, the criteria required to progress along the wage grid has been developed and the following notes apply to the application of the wage/salary schedule: 1. New employees shall be placed by the Corporation. 2. There will be no automatic progression. 3. Progression shall be based on merit and shall be at the discretion of the Employer. 4. The Corporation shall ensure all employees recognized under this Collective Agreement will receive the applicable negotiated wage/salary increases. LETTER OF UNDERSTANDING Between: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE THE CANADIAN UNION • PUBLIC EMPLOYEES One year trial (2008) - Building Inspectors 1 The Corporation shall schedule Building Inspectors to work a 45 hour work week Monday to Friday for the peak season commencing on the first Monday in May and ending the Tuesday following the Labour Day Holiday. 2. Employees shall bank overtime hours worked in excess of the normal 35 hour work week. 3. Employees shall be scheduled to work a reduced work week during the non-peak season (December, January, February), Monday to Wednesday or Wednesday to Friday. Hours paid for the two days not scheduled (i.e. Thursday and Friday or Monday and Tuesday) will be drawn from their overtime bank. 4. Scheduling of work during peak summer season and non-peak seasons will be at the sole discretion of the employer. 5. In the event that the above outlined scheduled is amended, the employer shall provide a minimum of seven (7) days notice of the employees scheduled hours. DATED at the Township of Oro-Medonte this day of 2008. CLERK CANADIAN UNION OF PUBLIC EMPLOYEES AND ITS LOCAL 2380 National Representative LETTER • UNDERSTANDING Between: THE CORPORATION • THE TOWNSHIP • ORO-MEDONTE - and - THE CANADIAN UNION • PUBLIC EMPLOYEES 1. The Corporation has committed to a Corporate Organizational and Compensation Review. 2. The review shall be competed in stages. 3. The Corporation agrees to discuss with the Union the Corporate Organizational Review. 4. In addition, the Corporation agrees to discuss with the Union a review of selected Bargaining Unit included/excluded positions. 5. The Corporation agrees to share with the Union comparator results from the Compensation Review in 2008. 6. Further, the Corporation commits to review the wage/salary schedule of bargaining unit employees with the comparators identified in the Compensation Review in early 2009. DATED at the Township of Oro-Medonte this day of 2008. CLERK CANADIAN UNION OF PUBLIC EMPLOYEES AND ITS LOCAL 2380 National Representative I I -V 1'7 LETTER OF UNDERSTANDING Between: I , 6 o * 0 : A 0 • a I . .• !'• •! mm- � THE CANADIAN UNION OF PUBLIC EMPLOYEES EMU= 1. The Corporation is currently undertaking a performance management program review and redevelopment. 2. The Corporation shall advise the Union upon completion of this process and shall explain the program. DATED at the Township of Oro-Medonte this day of 2008. AND ITS LOCAL 2380 National Representative LETTER OF UNDERSTANDING 0 : . 0 . a a 1[* 0 0 0 1 M . 0 1 0 MMVz-W THE CANADIAN UNION OF PUBLIC EMPLOYEES Disciplinary Process/Forms 1. The Corporation is currently reviewing the disciplinary policy and disciplinary forms. 3. The Corporation shall contact the Union to discuss the draft policy and forms. DATED at the Township of Oro-Medonte this day of 2008. CLERK F-11 011011 Pj keloyll W*1: National Representative Oro-Medonte Township Policy Regarding Self-insurance of Vision Care Section Subject Page 1 of 1 ADMINISTRATION SELF-INSURANCE OF Day Month Year VISION CARE 12 03 � 2008 Policy The Township of Oro-Medonte will reimburse each employee and each of their dependants whom are enrolled in the extended health benefit plan up to $150.00 every 12 months for: • Eyeglasses (lenses and/or frames) including prescription sunglasses; • Contact lenses; • Repairs to such lenses and/or frames • Laser Surgery Benefits not used in the calendar year can be banked up to a maximum of $300.00. The benefit maximum of $300.00 may be shared among all members of a family. Le. 4 family members with a maximum of $300.00 each for a total of $1,200.00 can be split by 2 family members for $600.00 each. Eye Examinations will be paid upon submission of receipts as part of the $150.00 every 12 month benefit. The Township of Oro-Medonte will not pay benefits for: • Any expenses covered by the Workplace Safety and Insurance Board or any government plan. The definition of Employee or dependants will be used as outlined in the Township's extended health benefits package. Procedure 1 All prescription vision care expenses incurred on or after January 1, 2002 must be submitted to the Human Resources Officer in order to be considered for payment. 2) Complete the Vision Care Expense form. Employee signature required. 3) Original receipts must be presented for payment. In the instance where reimbursement is received through a spouse's employee benefit plan, a copy of the receipt may be submitted with the original payment statement from the spouse's benefit carrier. 4) If the claim is for a dependant as outlined in the Township master benefit plan, their name and date of birth must be indicated. 5) Reimbursement will be made within three (3) weeks of approval of the claim. I �} TOWNSHIP OF ORO- MEDONTE VISION CARE REIMBURSEMENT EXPENSE FORM DATE: EMPLOYEE NAME: EMPLOYEE #: DEPENDANT NAME: DEPENDANT BIRTH DATE: CLAIM AMOUNT: CO- ORDINATION OF BENEFITS: YES NO SHARING OF BENEFIT MAXIMUMS: DEPENDENT NAME & AMOUNT. DEPENDENT NAME & AMOUNT. EMPLOYEE SIGNATURE: FOR OFFICE USE ONLY DATE OF LAST CLAIM: AMOUNT OF LAST CLAIM: APPROVAL: APPROVED AMOUNT: APPROVED BY: DATE SUBMITTED TO PAYABLES: YES NO THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2008-033 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, MARCH 12, 2008 I. I � IR M R;rm L1 U91 IST-TINI Ulm • 1. THAT the action of the Council at its Council Meeting held on Wednesday, March 12, 2008, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 12th DAY OF MARCH, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 12th DAY OF MARCH, 2008. Mayor, H.S. Hughes Clerk, J. Douglas Irwin