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02 20 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, February 20, 2048 ~ 9:05 a.m. Council Chambers Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of FinancelTreasurerlDeputy CAO; Doug Irwin, Director of Corporate ServiceslClerk; Shawn Binns, Manager of Recreation and Community Services; Bruce Hoppe, Director of Building and Planning Services; Jerry Ball, Public Works Superintendent; Scott Cowden, Director of Fire and Emergency Services; Keith Mathieson, Director of Engineering and Environmental Services; Tamara Obee, Human Resources Officer Also Present: Meghan Keelan, MHBC Planning Mayor H.S. Hughes assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW080220-1 Moved by Agnew, Seconded by Evans It is recommended that the following items be added to the agenda for consideration: 11. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: d) Bruce Hoppe, Director of Building and Planning Services re: Planning Advisory Committee Meeting. 14. IN-CAMERA: c) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Collective Agreement). Carried. 2. ADOPTION OF THE AGENDA Motion No. CW080220-2 Moved by Coutanehe, Seconded by Allison It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, February 20, 2008 be received and adopted. Carried. 3. DISGI_OSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: None. 5. CONSENT AGENDA: None. 6. COMMUNICATIONS: a) Margarett Best, Minister, Ministry of Health Promotion, correspondence dated February 6, 2008 re: Shanty Bay Community Hall. Motion No. GW080220-3 Moved by Agnew, Seconded by Crawford It is recommended that 1. The correspondence dated February 6, 2008 from Margarett Best, Minister, Ministry of Health Promotion, re: Shanty Bay Community Hall be received. 2. That staff prepare a briefing note on the matter. 3. That a meeting be arranged with Margarett Best, Minister of Health Promotion; Aileen Carroll, Minister of Culture; Garfield Dunlop, MPP, Simcoe North and Township staff. 4. And Further That staff advise Council prior to March 31, 200$. Carried. Page 2 Committee of the Whote Meeting -February 20, 2008 ?. REPORTS OF MEMBERS OF COUNCIL: None. 8. FINANCE AND ADMINISTRATION: a) Report Na. TR 2008-4, Paul Gravelle, Treasurer, re: Statement of Accounts - January, 2008. Motion No. CW080220-4 Moved by Allison, Seconded by Cautanche It is recommended that Report No. TR 2008-4, Paul Gravelle, Treasurer, re: Statement of Accounts -January, 2008 be received; and further that the accounts far the month of January, 2008 totalling $1,487,190.12 be received. Carried. b) Report No. TR 2008-5, Paul Gravelle, Treasurer, re: Development Charges Reserve Fund. Motion No. CW080220-5 Moved by Crawford, Seconded by Agnew It is recommended that 1. Report Na. TR 2008-5, Paul Gravelle, Treasurer, re: Development Charges Reserve Fund be received. 2. That the financial statement relating to the Development Charges Reserve Fund far the year be received. 3. And Further that a copy of the said financial statement be forwarded to the Ministry of Municipal Affairs. Carried. 9. PUBLIC WORKS: None. Page 3 Committee of the Whole Meeting -February 20, 2008 10. ENGINEERING & ENVIRC}NMENTAL SERVICES: a} Report No. EES 2008-6, Keith Mathieson, Director of Engineering and Environmental Services re: Review of Fees and Charges By-law for 2008. Motion N©. cwaso22o-s Moved by Coutanche, Seconded by Allison It is recommended that 1. Report No. EES 2008-6, Keith Mathieson, Director of Engineering and Environmental Services re: Review of Fees and Charges By-law for 2008 be received and adopted. 2. That the fee revisions to By-Law No. 2005-043, as outlined in Report No. EES 2008-6, be approved. 3. And Further That the Clerk bring forward a consolidated Fees & Charges By-Law for Council's consideration. Carried. b) Report No. EES 2008-7, Keith Mathieson, Director of Engineering and Environmental Services re: Martin Brook Subdivision -Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works). Motion No. CW080220-7 Moved by Evans, Seconded by Agnew It is recommended that 1. Report No. EES 2008-7, Keith Mathieson, Director of Engineering and Environmental Services re: Martin Brook Subdivision -Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works) be received and adopted. 2. That the Township of Oro-Medonte issue the Certificate of Substantial Completion and Acceptance (Aboveground Works) for the Martin Brook Subdivision, dated January 24, 2008. 3. That the Clerk prepare the appropriate By-Law for Council's consideration. 4. That the Public Works Superintendent be notified of Council's decision. 5. And Further That the Developer be notified of Council's decision. Carried. Page 4 Committee of the Whole Meeting -February 20, 2008 c) Report No. EES 2008-8, Keith Mathieson, Director of Engineering and Environmental Services re: Arbourwood Estates (Phase I) -Issuance of Certificate of Maintenance and Final Acceptance {Aboveground Works). Motion Na. CW08022Q-8 Moved by Allison, Seconded by Coutanche It is recommended that 1. Report No. EES 2008-$, Keith Mathieson, Director of Engineering and Environmental Services re: Arbourwood Estates {Phase I} -Issuance of Certificate of Maintenance and Final Acceptance (Aboveground Works) be received and adopted. 2. That the Township of Ora-Medonte issue the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Arbaurwood Estates {Phase I), dated January 31, 2008. 3. That the Clerk prepare the appropriate By-laws for Council's consideration. 4. That the Public Works Superintendent be notified of Council's decision. 5. And Further That the Developer be notified of Council's decision. Carried. 11. BUDDING, PLANNING AND BY-LAW ENFORCEMENT: a) Report No. BP 2008-2, Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment 2007-ZBA-10 (Helen Perry), Pt. of Lot 17, Con 11 (Oro}, Township of Oro-Medonte, 556 Line 11 North. Motion No. CW08p220-9 Moved by Evans, Seconded by Crawford It is recommended that 1. Report No. BP 2008-2, Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment 2007-ZBA-10 (Helen Perry), Pt. of Lot 17, Con 11 (Oro), Township of Oro-Medonte, 556 Line 11 North be received. 2. And Further That Zoning By-law Amendment Application 2007-ZBA-10, Part of Lot 17, Concession 11, (Former Oro), Township of Oro-Medonte, proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. Page 5 Committee of the Whole Meeting -February 20, 2008 b} Report No. BP 2008-7, Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment for James Gray, West Part Lot 5, Concession 5 (Ora}, Township of Oro-Medonte, 2815 Line 4 North. Motion No. CW080220-10 Moved by Coutanche, Seconded by Allison It is recommended that 1. Report No. BP 2008-7, Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment far James Gray, West Part Lot 5, Concession 5 (Oro), Township of Oro-Medonte, 2815 Line 4 North be received and adopted. 2. That Zoning By-law Amendment Application 2007-ZBA-09 for James Gray, that would rezone the lands described as West Part of Lot 5, Concession 5, (Oro} on schedule A15 an the Zoning By-law 97-95 (as amended} from Mineral Aggregate Resource Two (MAR2) Zone to Institutional (I} Zone be approved. 3. And Further That the Clerk bring forward the appropriate By-law for Council's consideration. Carried. c) Report No. BP 2008-12, Bruce Hoppe, Director of Building and Planning Services, re: Requests for Extension of Draft Plan Approval. Motion No. CW080220-11 tAmendment) Moved by Hough, Seconded by Agnew It is recommended that the motion with respect to Report No. BP 2008-12, Bruce Hoppe, Director of Building and Planning Services, re: Requests far Extension of Draft Plan Approval be amended to replace "two years" with "one year". Defeated. Page 6 Committee of the Whole Meeting -February 20, 2008 Motion No. CW080220-12 Moved by Crawford, Seconded by Evans It is recommended that 1. Report No. BP 2008-12, Bruce Hoppe, Director of Building and Planning Services, re: Requests far Extension of Draft Plan Approval be received and adopted. 2. That the requests for the extension to the draft plan approvals for: - Homire 43-OM-90046, - 638230 Ontario Limited (Keyzer} 43-OM-90082, - Moss (Kovacs} 43-OM-91050, - Horseshoe Timber Ridge 43-OM-93002 & 43-CD-93002, - J. Johnston Construction t_imited 43-OM-93003, - Capobianco 43-OM-93022, and - Houben 43-OM-94003 for a period of two years be approved. 3. And Further That the affected owners be advised of Council's decision. Carried. d} Bruce Hoppe, Director of Building and Planning Services re: Planning Advisory Committee Meeting. Motion No. CW080220-13 Moved by Coutanche, Seconded by Agnew It is recommended that Council waives the provisions of the Remuneration By-Law to allow the members of Council to waive their individual per diems for the Planning Advisory Committee meeting of February 25, 2008 by advising the Human Resources Officer accordingly. Carried. Motion No. CW080220-14 Moved by Haugh, Seconded by Crawford It is recommended that Council postpone the Planning Advisory Committee meeting scheduled for February 25, 2008 and that the members be so notified. Defeated. Page 7 Committee of the Whole Meeting -February 20, 2008 12. EMERGENCY SERVICES: a) Scott Cowden, Director of Fire and Emergency Services, memorandum correspondence dated February 13, 2008 re: Fees for Service, Fire Services. Motion No. GW080220-15 Moved by Agnew, Seconded by Evans It is recommended that 1. The memorandum correspondence dated February 13, 2008 from Scott Cowden, Director of Fire and Emergency Services, re: Fees far Service, Fire Services be received. 2. That the fee revisions to By-Law No. 2005-043, as outlined in the memorandum correspondence dated February 13, 2008, be approved. 3. And Further That the Clerk bring forward a consolidated Fees & Charges By-Law for Council's consideration. Carried. 13. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2008-4, Shawn Binns, Manager of Recreation and Community Services re: Request for Grant/Subsidy, Oro-Medonte Minor Ball Association. Motion No. CWQ8Q220-16 tAmendment) Moved by Coutanche, Seconded by Allison It is recommended that the motion with respect to Report No. RC 2008-4, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantlSubsidy, Oro-Medonte Minor Ball Association be amended to adjust the facility rentals in the amount of $3,250 to be reduced by $137.50 to waive the fee for the Banquet Hall. Carried. Page 8 Committee of the Whole Meeting -February 20, 2008 Motion No. GW080220-1? Moved by Coutanche, Seconded by Allison It is recommended that 1. Report No. RC 2008-4, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantlSubsidy, Oro-Medonte Minar Ball Association be received. 2. That the Oro-Medonte Minor Ball Association be requested to submit the applicable permit fee of $3,250, to be reduced by $137.50 to waive the fee for the Banquet Hall, for facility rentals for the 2008 Baseball Season in accordance with the Township policy. 3. And Further That the applicant be advised of Council's decision. Carried As Amended. Motion No. CW080220-18 Moved by Evans, Seconded by Agnew It is recommended that 1. The verbal information presented by Shawn Binns, Manager of Recreation and Community Services be received. 2. That the Ora-Medonte Minor Ball Association's request for operational grant funding in the amount of $4,000 be denied at this time. 3. And Further that the applicant be advised of Council's decision. Carried. b) Report No. RC 2008-5, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantlSubsidy, Hawkestone United Church. Motion No. CW080220-19 Moved by Allison, Seconded by Coutanche It is recommended that 1. Report No. RC 2008-5, Shawn Binns, Manager of Recreation and Community Services re: Request far GrantlSubsidy, Hawkestone United Church be received and adopted. 2. That the Hawkestone United Church be requested to submit the applicable permit fee of $52.00 for the rental of the Large Pavillion at Bayview Memorial Park in accordance with the Township policy. 3. And Further That the applicant be advised of Council's decision. Carried. Page 9 Committee of the Whole Meeting -February 20, 2008 c) Report No. RG 2gg8-6, Shawn Binns, Manager of Recreation and Community Services re: Recreation and Community Services, Fees and Charges Review. Motion No. CW08U220-20 Moved by Evans, Seconded by Crawford It is recommended that 1. Report No. RC 2gg8-6, Shawn Binns, Manager of Recreation and Community Services re: Recreation and Community Services, Fees and Charges Review be received and adopted. 2. That the fee revisions to By-Law No. 2gg5-q43, as outlined in Report No. RC 2gg8-6, Schedule "D", be approved. 3. And Further That the Clerk bring forward a consolidated Fees & Charges By-Law for Council's consideration. Carried. 14. IN-CAMERA: Motion No. CW080220-21 Moved by Gautanche, Seconded by Allison It is recommended that we do now go In-Camera at 1 q:29 a.m. to discuss Legal and Personnel Matters. Carried. Motion No. CWQ80220-22 Moved by Crawford, Seconded by Evans It is recommended that we do now Rise and Report from In-Camera at 11:52 a.m. Carried. Page 10 Committee of the Whole Meeting -February 20, 2008 a) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Health and Safety Audit) [from February 13, 2008 meeting]. Motion No. CW080220-23 Moved by Allison, Seconded by Cautanche It is recommended that the confidential correspondence dated January 31, 2008 from Peter Malkowski, and verbal information presented by Robin Dunn, CAO, re: Legal Matter (Health and Safety Audit) be received. Carried. b) Doug Irwin, Clerk, re: Legal Matter (Lake Simcoe Regional Airport}. Motion No. CW080220-24 Moved by Agnew, Seconded by Crawford It is recommended that the confidential correspondence dated February 11, 2008 from Burgar Rowe Professional Corporation and presented by Rabin Dunn, Chief Administrative Officer, re: Legal Matter (Lake Simcoe Regional Airport) be received and that staff report back to Council. Carried. c) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Collective Agreement). Motion No. CWO$0220-25 Moved by Crawford, Seconded by Agnew It is recommended that the confidential correspondence and verbal information presented by Robin Dunn, Chief Administrative Officer, on behalf of the negotiating committee (Mayor H.S. Hughes, Chief Administrative Officer, Human Resources Officer, Public Works Superintendent), re: Personnel Matter (Collective Agreement) be received and adopted. Carried. Page 11 Committee of the Whole Meeting -February 20, 2008 15. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 16. ANNOUNCEMENTS 11. ADJOURNMENT Motion No. CW08022U-26 Moved by Coutanche, Seconded by Allison It is recommended that we do now adjourn at 12:50 p.m. Carried. ~~ -- .~ Mayor, H.S. Hughes Clk, J. Douglas Irwin ~-' Page 12 Committee of the Whole Meeting -February 20, 2008