Loading...
01 23 2008 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Wednesday, January 23, 2008 200fi - 2010 COUNCLL. Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans TIME: 7:03 p.m. Staff Present: Rabin Dunn, Chief Administrative Officer; Doug Irwin, Clerk; Keith Mathieson, Director of Engineering and Environmental Services, Bruce Hoppe, Director of Building and Planning Services; Adam Kozlowski, Planner; Janette Teeter, Deputy Clerk Also Present: Hal Roe, Linda Roe, Ryan Rattray, Rob Butler, Abby & Michelle MacFarlane, June Key, Stacey Patchell-Zubczyk 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C080123-1 Moved by Crawford, Seconded by Agnew Be it resolved that the following items be added to the agenda for consideration: 17. IN-CAMERA ITEMS: c) Councillor Crawford, re: Legal Matter (OPA 16, Nad-Core). d) Bruce Hoppe, Director of Building and Planning Services re: Legal Matter (12 Brooks). Carried. 4. ADOPTION OF AGENDA Motion No. C080123-2 Moved by Allison, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, January 23, 2008 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL: a) Minutes of Council Meeting of January 9, 2008. Motion No. C080123-3 Moved by Coutanche, Seconded by Allison Be it resolved that the minutes of the Council meeting held on January 9, 2008 be adopted as printed and circulated. Carried. b) Minutes of Special Council Meeting of January 16, 2008. Motion No. C080123-4 Moved by Agnew, Seconded by Evans Be it resolved that the minutes of the Special Council meeting held on January 16, 2008 be adopted as printed and circulated. Carried. Page 2 Council Meeting Minutes- January 23, 2008 7. RE0OGNITI©N {?F ACHIEVEMENTS: a) Jerry Ball, Public Works Superintendent, Certificate of Appreciation from Mark Shoreman, District Manager, Ministry of Natural Resources, Midhurst District re: Bayview Memorial Park Rehabilitation. Mo#lan No. 0080123-5 Moved by Allison, Seconded by Coutanche Be it resolved that Jerry Ball, Public Works Superintendent, on behalf of the Public Works Department, be recognized far receiving the Certificate of Appreciation from Mark Shoreman, District Manager, Ministry of Natural Resources, Midhurst District re: Bayview Memorial Park Rehabilitation. Carried. 8. PUBLIC MEETINGS: a) Proposed Amendment to the Zoning By-Law, 2007-ZBA-09, West Part of Lot 8, Concession 5, 2815 Line 4 North (Oro), Township of Oro-Medonte (Gray). Deputy Mayor Ralph Hough called the public meeting to order at 7:07 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 17 and 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2007-ZBA-09 (Gray), West Part of Lot 8, Concession 5, (formerly within the Township of Oro), 2815 Line 4 North, Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 3, 2008 and posted on a sign on the subject property on January 2, 2008. The following correspondence was received at the meeting: Simcae County District School Board dated January 14, 2008. Adam Kozlowski, Planner, explained the purpose and effect of the proposed amendment. The following public members offered verbal comments with respect to the proposed amendment: None. The Deputy Mayor advised that written submissions will be received at the Township offices until February 6, 2008. No additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being na further comments ar questions, the meeting adjourned at 7:12 p.m. Page 3 Council Meeting Minutes- January 23, 2008 b) Proposed Amendment to the Zoning By-Law, 2007-ZBA-07, Range 2, Part of Lot 3, 978 Line 2 South and Range 2, Part of Lot 3, 892 Line 2 South (Ora), Township of Oro-Medonte (MacVittie). Deputy Mayor Ralph Hough called the public meeting to order at 7:12 p.m. and explained the public meeting has been called under the authority of the Planning Act, Section 17 and 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By-law, Application 2007-ZBA- 07 (MacVittie), Part of Lot 3, Range 2, (formerly within the Township of Oro), 978 and 892 Line 2 South, Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 3, 2008 and posted on a sign on the subject property on January 3, 2008. The following correspondence was received at the meeting: Simcoe County District School Board dated January 14, 2008. Adam Kozlowski, Planner, explained the purpose and effect of the proposed amendment. The following public members offered verbal comments with respect to the proposed amendment: None. The Deputy Mayor advised that written submissions will be received at the Township offices until February 6, 200$. No additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:20 p.m. 9. DEPUTATIONS: a) Harold Roe and Linda Ambrose, re: 67 Barrie Terrace. Motion No. C080123-6 Moved by Evans, Seconded by Crawford Be it resolved that the correspondence received January 16, 2008 and verbal information presented by Harold Roe and Linda Ambrose, re: 67 Barrie Terrace be received and referred to staff for a response. Carried. Page 4 Council Meeting Minutes- January 23, 2408 10. REPt?RTS OF MUNICIPA-l. QFFICERS: a) Report No. EES 2008-05, Keith Mathieson, Director of Engineering and Environmental Services re: Township of Oro-Medonte -Septage Treatment Options. Motion No. C080123.7 Moved by Goutanche, Seconded by Allison Be it resolved that 1. Report No. EES 2008-05, Keith Mathieson, Director of Engineering and Environmental Services re: Township of Oro-Medonte -Septage Treatment Options be received and adopted. 2. That the Report dated May, 2007 entitled "Septage Treatment Options", prepared by Mr. Colin Kent, P.Eng., of Totten Sims Hubicki Associates, be received far Council's information. 3. And Further That Council defeats Motion No. CW070606-22 with respect to Report No. EES2007-24. Carried. Motion No. C080123-8 Moved by Crawford, Seconded by Agnew Be it resolved that 1. Report No. EES 2007-24, Keith Mathieson, Director of Engineering and Environmental Services: re: Township of Ora-Medonte Septage Treatment Options be received and adopted. 2. That the Township of Oro-Medonte commission Totten Sims Hubicki Associates to complete a Class Environmental Assessment for septage treatment options for the Township starting in 2007. 3. And Further That the Class Environmental Assessment be funded by $25,000.00 from the Township Working Fund Reserve in 2007 and $75,000.00 from the Township operating budget in 2008. Defeated. Page 5 Council Meeting Minutes- January 23, 2008 b) Report No. RC 2008-01, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantlSubsidy, Blooming Acres Residential Care Home. Motion No. C080123-9 Moved by Crawford, Seconded by Evans Be it resolved that Report No. RC 2008-01, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantJSubsidy, Blooming Acres Residential Care Home be deferred until February 6, 2008 to obtain additional information. Carried. Motion No. C080123-10 Moved by Allison, Seconded by Coutanche Be it resolved that 1. Report No. RC 2008-01, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantlSubsidy, Blooming Acres Residential Care Home be received and adopted. 2. That Blooming Acres Residential Care Homes be requested to submit the applicable fee of $1,184.00 for the Ora-Medonte Community Arena rental in accordance with the Township Policy. 3. And Further That the applicant be advised of Council's decision. Deferred. c) Report No. RC 2008-02, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantlSubsidy, Vasey Minor Ball League. Motion No. C080123-11 Moved by Crawford, Seconded by Agnew Be it resolved that Report No. RC 2008-02, Shawn Binns, Manager of Recreation and Community Services re: Request for Grant/Subsidy, Vasey Minor Ball League be deferred until February 6, 2008 to obtain additional information. Carried. Page 6 Council Meeting Minutes-January 23, 2008 Motion No. C080123-12 Moved by Crawford, Seconded by Agnew Be it resolved that 1. Report Na. RC 2008-02, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantlSubsidy, Vasey Minor Ball League be received and adopted. 2. That Vasey Minor Ball League be requested to submit the applicable fee of $777.02 for the use of Vasey Ball Diamonds during the 2007 season. 3. That the Vasey Minor Ball Association be advised that the payment for the 2008 Baseball Season is to be received prior to the issue of the 2008 season permit in accordance with Recreation and Community Services facility booking procedures. 4. And Further That the applicant be advised of Council's decision. Deferred. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. REPORTS OF COMMITCEES: a) Recreation Technical Support Group minutes, meetings held on December 6 and 13, 2007. Motion No. C080123-13 Moved by Coutanche, Seconded by Allison Be it resolved that the minutes of the Recreation Technical Support Group meetings held on December 6 and 13, 2007 be received. Carried. b) Committee of the Whole minutes, meeting held on January 16, 2008. Motion No. CQ80123-14 Moved by Evans, Seconded by Crawford Be it resolved that the minutes of the Committee of the Whole Meeting held on January 16, 2008 be received and further that the recommendations therein be adopted. Carried. Page 7 Council Meeting Minutes- January 23, 2008 13. CONSENT AGENDA: a) Midland Public Library Board minutes, meetings held on September 20, October 11, November $ and December 13, 2007. Staff Recommendation: Receipt. b) Orillia Public Library Board minutes, meeting held on November 28, 2007. Staff Recommendation: Receipt. c) Nottawasaga Valley Conservation Authority minutes, meeting held on November 23, 2007. Staff Recommendation: Receipt. Motion No. C080123-15 Moved by Allison, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Midland Public Library Board minutes, meetings held on September 20, October 11, November 8 and December 13, 2007. Received. b) Orillia Public Library Board minutes, meeting held on November 28, 2007. Received. c) Nottawasaga Valley Conservation Authority minutes, meeting held on November 23, 2007. Received. Carried. 14. COMMUNICATIONS: a) S/Sgt. Ed Whinnery, Detachment Commander, Barrie Detachment, Ontario Provincial Police, correspondence dated December 21, 2007 re: 2008 Barrie OPP Detachment Business Plan. Motion No. C080123-16 Moved by Agnew, Seconded by Crawford Be it resolved that 1. The correspondence dated December 21, 2007 from S/Sgt. Ed Whinnery, Detachment Commander, Barrie Detachment, Ontario Provincial Police, re: 2008 Barrie OPP Detachment Business Plan be received. 2. That members of Council provide their written comments to the Clerk with respect to the 2008 Barrie OPP Detachment Business Plan before January 31, 2008. 3. And Further That the Clerk provide the written comments accordingly to S/Sgt. Whinnery Detachment Commander, Barrie Detachment, Ontario Provincial Police. Carried. Page 8 Council Meeting Minutes- January 23, 2008 b} Anita Dubeau, Mayor, Town of Penetanguishene, correspondence dated January 14, 2008 re: Penetanguishene Winterama, February, 16, 2008. Motion No. C080123-17 Moved by Coutanche, Seconded by Allison Be it resolved that 1. The correspondence dated January 14, 2008 from Anita Dubeau, Mayor, Town of Penetanguishene, re: Penetanguishene Winterama, February 16, 2008 be received. 2. That Crusher Crawford and Curly Coutanche accept the challenge to participate in the "Turkey Slide" event. 3. And Further That Mayor Dubeau, Town of Penetanguishene, be advised of the Township of C}ro-Medonte's intent to win this exciting event. Carried. c} Keith Sherman, Co-ordinator and David Parks, Chair, Severn Sound Environmental Association, correspondence dated January 17, 2008 re: Recent Letter from Environment Canada Concerning SSEA Funding. Motion No. C080123-18 Moved by Evans, Seconded by Agnew Be it resolved that the correspondence dated January 17, 2008 from Keith Sherman, Co-ordinator and David Parks, Chair, Severn Sound Environmental Association, re: Recent Letter from Environment Canada Concerning SSEA Funding be received. Carried. 15. NOTICE OF MOTIONS: None. 1fi. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. Page 9 Council Meeting Minutes- January 23, 2008 17. IN-CAMERA ITEMS: Motion No. C080123-19 Moved by Coutanche, Seconded by Allison Be it resolved that we do now go In-Camera at 8:34 p.m. to discuss Personnel and Legal Matters. Carried. Motion No. C080123-20 Moved by Agnew, Seconded by Evans Be it resolved that we do now Rise and Report from In-Camera at 10:59 p.m. Carried. Motion No. C080123-21 Moved by Evans, Seconded by Crawford Be it resolved that Rule 3.6 of Procedural By-law No. 2007-136 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 11:00 p.m. Carried. Motion No. C080123-22 Moved by Crawford, Seconded by Evans Be it resolved that we do now go In-Camera at 11:00 p.m. to discuss a Personnel Matter. Carried. Motion No. CO$0123-23 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise and Report from In-Camera at 11:31 p.m. Carried. Page 10 Council Meeting Minutes- January 23, 2008 a} Robin Dunn, CAO, re: Personnel Matter (Organizational Review}. Motion No. C080123-24 Moved by Allison, Seconded by Coutanche Be it resolved that the confidential correspondence dated January 23, 2008 and confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Organizational Review) be received. Carried. b) Councillor Coutanche, re: Legal Matter (Insurance Claim). Motion No. C080123-25 Moved by Crawford, Seconded by Agnew Be it resolved that the confidential verbal information presented by Councillor Coutanche, re: Legal Matter (Insurance Claim) be received. Carried. c) Councillor Crawford, re: legal Matter (OPA 16, Nad-Core). Motion No. C080123-26 Moved by Allison, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Councillor Crawford and Bruce Hoppe, Director of Building and Planning Services re: legal Matter (PL040812 - OPA 16, Nad-Core) be received. Carried. d) Bruce Hoppe, Director of Building and Planning Services re: Legal Matter (12 Brooks). Motion No. C080123-27 Moved by Agnew, Seconded by Evans Be it resolved that the confidential verbal information presented by Bruce Hoppe, Director of Building and Planning Services re: legal Matter (P~070722 - 12 Brooks) be received and that staff be authorized to proceed accordingly. Carried. Page 11 Council Meeting Minutes- January 23, 2008 18. BY-yaws: a) By-Law No. 2008-005 Being a By-law to provide a schedule of retention periods for the records of the Township of Oro- Medonte and To repeal By-law Nos. 2004-017, 2004-102 and 2005-054. Motion No. 0080123-28 Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to provide a Schedule of Retention Periods for the Records of the Township of Oro-Medonte and to Repeal By-law Nos. 2004-017, 2004-102 and 2005-054 be introduced and read a first and second time and numbered By-Law No. 2008-005. Carried. That By-Law No. 2008-005 be read a third time, as amended, and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By-Law Na. 2008-009 Being a By-Law to Authorize the Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works) for Arbourwood Estates Subdivision (Phase II), Plan 51 M-596. Motion No. 0080123-29 Moved by Evans, Seconded by Agnew Be it resolved that a By-Law to Authorize the Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works) for Arbourwood Estates Subdivision (Phase II), Plan 51 M-596 be introduced and read a first and second time and numbered By-Law No. 2008-009. Carried. That By-Law No. 2008-009 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 Council Meeting Minutes- January 23, 2008 c} By-Law No. 2008-010 Being a By-Law to Authorize the Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works) for Arbourwood Estates Subdivision (Phase III), Plan 51 M-767. Motion No. C080123-30 Moved by Allison, Secanded by Coutanche Be it resolved that a By-Law to Authorize the Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works) far Arbourwood Estates Subdivision (Phase III), Plan 51 M-767 be introduced and read a first and second time and numbered By-Law No. 2008-010. Carried. That By-Law No. 2008-010 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. d) By-Law No. 2008-011 Being a By-Law to Authorize the Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works) for Sugarbush {Phase III, Stage IV -Section "C"), Plan 51 M-367, 51 R-28207, 51 R-31153. Motion No. C080123-31 Moved by Crawford, Seconded by Agnew Be it resolved that a By-Law to Authorize the Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works) for Sugarbush (Phase III, Stage IV -Section "C"), Plan 51 M-367, 51 R-28207, 51 R-31153 be introduced and read a first and second time and numbered By-Law No. 2008-011. Carried. That By-Law No. 2008-011 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 Council Meeting Minutes- January 23, 2008 e) By-Law No. 2008-012 Being a By-Law to Authorize the Issuance of Certificate of Maintenance and Final Acceptance (Underground Works} for Sugarbush (Phase III, Stage IV -Section "C"), Plan 51 M-367, 51 R-28207, 51 R-31153. Motion No. C080123-32 Moved by Coutanche, Seconded by Allison Be it resolved that a By-Law to Authorize the Issuance of Certificate of Maintenance and Final Acceptance (Underground Works) for Sugarbush (Phase III, Stage IV -Section "C"), Plan 51 M-367, 51 R-28207, 51 R-31153 be introduced and read a first and second time and numbered By-Law No. 2008-012. Carried. That By-Law No. 2008-012 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. f) By-Law No. 2008-013 A By-law to Amend By-law No. 2007-070, Being a By-law to Appoint Building Inspectors/By-law Enforcement Officers. Motion No. C080123-33 Moved by Crawford, Seconded by Evans Be it resolved that a By-law to Amend By-law No. 2007-070, Being a By-law to Appoint Building InspectorslBy-Law Enforcement Officers be introduced and read a first and second time and numbered By-Law No. 2008-013. Carried. That By-Law No. 2008-013 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 14 Council Meeting Minutes- January 23, 2408 g) By-Law No. 2008-014 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Her Majesty The Queen in Right of Canada as Represented by The Minister of Fisheries and Oceans. Motion No. C080123-34 Moved by Allison, Seconded by Coutanche Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Her Majesty The Queen in Right of Canada as Represented by The Minister of Fisheries and Oceans be introduced and read a first and second time and numbered By-Law No. 2008-014. Carried. That By-Law No. 2008-014 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. CONFIRMATION BY-LAW NO. 2008-008 Motion No. C080123-35 Moved by Evans, Seconded by Agnew Be it resolved that a By-Law to confirm the proceedings of the Council meeting held on Wednesday, January 23, 2008 be introduced and read a first and second time and numbered By-Law No. 2008-008. Carried. That By-Law No. 2008-008 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 21. ANNOUNCEMENTS Page 15 Council Meeting Minutes- January 23, 2008 22. ADJOURNMENT Motion No. C080123-3fi Moved by Allison, Seconded by Haugh Be it resolved that we do now adjourn at 11:47 p.m. Carried. ,~ - ~ .~ ayor, H.S. Hughe Clec, J. Doug{as Irwin Page 16 Council Meeting Minutes- January 23, 2008