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02 20 2008 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, FEBRUARY 20, 2008 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CONSENT AGENDA: None. 6. COMMUNICATIONS: a) Margarett Best, Minister, Ministry of Health Promotion, correspondence dated February 6, 2008 re: Shanty Bay Community Hall. 7. REPORTS OF MEMBERS OF COUNCIL: None. 8. FINANCE AND ADMINISTRATION: a) Report No. TR 2008-4, Paul Gravelle, Treasurer, re: Statement of Accounts -January, 2008. b) Report No. TR 2008-5, Paul Gravelle, Treasurer, re: Development Charges Reserve Fund. 9. PUBLIC WORKS: None. 10. ENGINEERING & ENVIRONMENTAL SERVICES: a} Report Na. EES 2008-6, Keith Mathieson, Director of Engineering and Environmental Services re: Review of Fees and Charges By-law far 2008. b) Report No. EES 2008-7, Keith Mathieson, Director of Engineering and Environmental Services re: Martin Brook Subdivision -Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works). c) Report No. EES 2008-8, Keith Mathieson, Director of Engineering and Environmental Services re: Arbourwood Estates (Phase I) -Issuance of Certificate of Maintenance and Final Acceptance (Aboveground Works). 11. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: a} Report No. BP 2008-2, Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment 2007-ZBA-10 (Helen Perry}, Pt. of Lot 17, Con 11 (Ora}, Township of Ora-Medonte, 556 Line 11 North. b) Report No. BP 2008-7, Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment for James Gray, West Part Lot 5, Concession 5 (Oro), Township of Oro-Medonte, 2815 tine 4 North. c) Report No. BP 2008-12, Bruce Hoppe, Director of Building and Planning Services, re: Requests for Extension of Draft Plan Approval. 12. EMERGENCY SERVICES: a) Scott Cowden, Director of Fire and Emergency Services, memorandum correspondence dated February 13, 2008 re: Fees for Service, Fire Services. 13. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2008-4, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantlSubsidy, Oro-Medonte Minor Ball Association. b) Report No. RC 2008-5, Shawn Binns, Manager of Recreation and Community Services re: Request for GrantlSubsidy, Hawkestone United Church. c} Report No. RC 2008-6, Shawn Binns, Manager of Recreation and Community Services re: Recreation and Community Services, Fees and Charges Review. 2 14. IN-CAMERA: a) Robin Dunn, Chief Administrative Officer, re: Legal Matter (Health and Safety Audit) from February 13, 2448 meeting]. b) Doug Irwin, Clerk, re: Legal Matter (Lake Simcoe Regional Airport). 15. QUESTIONS FRAM THE PUBLIC CLARIFYING AN AGENDA ITEM 1 fi. ANNOUNCEMENTS 17. ADJOURNMENT Ministry of Health Promotion Office of the Minister 777 Bay Street, 18i1i Floor Toronto ON M7A 1S5 Tel.: 416 326-8500 Fax: 416 326-8520 TTY: 416 212-5723 TTY Toll Free: 1 866 263-1410 www.mhp.gov.on.ca Ministers de Ia Promotion de la sante Bureau de la ministre 777, rue Bay, 180 stage Toronto ON M7A 1S5 Tel.: 416 326-8500 Telec.: 416 326-8520 ATS : 416 212-5723 ATS sans frais : 1 866 263-1410 www.mhp.gov.on.ca ~~ MHP3034MC-2008-190 FEB 0 fi ~00~ His Worship Mayor H.S. Hughes Township of Oro-Medonte 148 Line 7 South Box 100 Oro ON LOL 2X0 Dear Mayor Hughes: Thank you for your correspondence outlining your concerns regarding proposed changes to the Shanty Bay Community Centre. Your letter was sent to me by the Honourable Peter Fonseca, Minister of Tourism. I want to assure you that our government is aware of the importance of sport and recreation infrastructure, which can help encourage people of all ages to become more physically active. With regard to the community centre, my ministry has not received a formal request to alter the site or change the use of the facility. Should we receive such a request, we will certainly take your concerns into consideration. Thank you once again for bringing your concerns to my attention. Sincerely, Margarett R. Best Minister c: Hon. Peter Fonseca, Minister of Tourism Hon. Aileen Carroll, Minister of Culture Hon. Kathleen Wynne, Minister of Education Mr. Garfield Dunlop, MPP, Simcoe North Ms. Gail O'Brien, Shanty Bay Community Association R ~® Ontario F~9 1 1 2~d9 ORO-MEDONTE TOWNSHIP C{ - ~. ~ QF ORa THE CORD ORAT10N CAF THE y~,' - ~~O o~ 3?~' .t~ , ,; ~; Via Email, Hard Copy to Follow in Mail November 19, 2007 The Honourable Peter Fonseca Ministry of Tourism Hearst Block, 9"' Flr 900 Bay Street Toronto, ON M7A 2E1 Dear Honourable Fonseca: RE: Shanty Bav Community Hall ~ a~ ~.~~,e 7 s ~~x ~ ~ (hr T)ritari~~ LC)L IXO Ptec>nt r0} d8I 1. t 7 Fax ~ IpS; 187-!) l ~3 WW'W _Ci f:J - (T1 Py L(l 11 Cr _ Ccl In the late 1970's, the Shanty Bay Community Association (SBCA) was preparing to construct a new community hall in the village of Shanty Bay. Before plans were finalized, the Simcoe County District School Board (SCDSB) approached the SBCA to enter into a joint venture. The SBCA was asked to contribute funds realized from the sale of their existing hall, and other fundraising efforts, to construct a joint facility connected to the existing Shanty Bay Public School, located in the village. The facility would serve as a community hall outside of school hours while serving the students during the school day. The Ministry was also a partner in the venture that was heralded at the time as being a model for communities across Ontario to emulate. The Ministry's grant contribution resulted in the three partners each contributing approximately one-third of the cost. The Township assisted with bridge financing and has provided administrative assistance. After more than twenty years of a highly successful partnership, the SCDSB applied for a building permit for alterations that would change the majority of the community room into a full time administrative area. This proposed alteration would change the use of the facility so that it could no longer function as a community hail. The SCDSB has cited Safe School's legislation, as the rationale for making alterations. The SCDSB has funding from the Ministry of Education and has other options that would enable Shanty Bay Public School to meet the Safe School's legislation and permit the facility to continue as a community hall. It appears unlikely that the Ministry of Education's funding for Safe Schools anticipated it being applied in a manner that would disregard the purpose of an earlier grant and fail to comply with Section 10 of the Community Recreation Centres Act. -2- One of the major uses of the community hall is to provide a centre for seniors. A large number of seniors who currently use the facility are thaw who are in excess of seventy years of age and were partners in the initial agreement. After mare than twenty years, many of these same seniors continue to serve the interests of the community through volunteer fund raising to uphold the SBCA commitment. Section 10 0# The Community Recreation Centres Act, 1974 states that "na municipality, board, band ar approved corporation that has been paid a grant under S. 6 ar 9 in respect of a community recreation centre shalt change the site ar use of the community centre ar sell, lease, mortgage ar otherwise dispose of any part of ar interest in the community recreation centre without the approval of the Minister." Due to the timing of the original agreement, the Shanty Bay Gammunity Hall was not impacted by the legislation being repealed in 2Q02. Permitting the SCDSB to alter the Shanty Bay Community Centre to the extent that the pions for the building permit reveal would change the use of the facility; thus removing an essential community service. The Township of Ora-Medonte respectfully supplicates that your Ministry no# grant approval to the proposed changes to the Shanty Bay Community Centre or, as a condition far receiving approval, that the SCDSB be required to compensate the SBGA appropriately. This would enable continued access to the existing community hall or the community to recuperate its investment and enable the original intent of building a community hall to move forward. Copies of this correspondence have been circulated to members of the Provincial Legislature with responsibilities relating to this request. Thank you for your kind attention to this matter. Yours respectfully, TOWNSHIP OF ORO-MEDONTE . , H. S. Hughes Mayor cc: Honourable Aileen Carroll, Minister of Culture, Minister Responsible for 5eniars Honourable Kathleen O'Day Wynne, Minister of Education Garfield Dunlop, MPP, Simcoe North Gail O'Brien, cto Shanty Bay Ratepayers TQWNSHlP QF ORO-MEDONTE REPORT Report. No. To: Prepared By: TR 2008-04 Committee of the Whole Bonnie McPhee Meeting Date: Subject: Motion # February 20, 2008 Statement of Accounts - Roll #: January 2008 R.M.S. File #: RECOMENDATION(S}: Requires Action For Information Only It is recommended that: 1. That Report No. TR 2008-04 is received. 2. The accounts far the month of January 2008 totalling $1,283,018.56 are received. BACKGROUND: Following is the statement of accounts for the month of January. Batch No. Date Amount Cheque Resisters: AC00468 January 04, 2008 $ 467,440.46 AC00469 January 09, 2008 185,932.69 AC00470 January 16, 2008 228,852.96 A000471 January 23, 2008 251,138.52 AC00472 January 24, 2008 2,042.50 AC00473 January 25, 2008 1,797.00 A000474 January 30, 2008 145,597.04 AQ00371 January 31, 2008 175.00 AQ00372 January 31, 2008 42.39 $ 1,283,018.56 Payroll: PR00273 January 05, 2008 $ 104,157.00 PR00276 January 19, 2008 97,557.25 201,714.25 TREASURY February 20, 2008 Repor# tVo. 2008-04 Page 1 of 2 Credit Card Registers: AE0077 December 31, 2007 14.83 AE0078 December 31, 2007 337.47 AE0079 December 31, 2007 161.14 AE0080 December 31, 2007 828.10 AE0081 December 31, 2007 905.87 AE0082 December 31, 2007 57.00 AE0083 December 31, 2007 152.90 2,457.31 Total $ 1,4137,190.12 ATTACHMENTS: Cheque registers. CONCLUSION: That the accounts for the month of January are received. Respectfully submitted: Bonnie McPhee Accounting Clerk C.A.O. Comments: C.A.O. Approval: Date: { TREASURY February 20, 2008 Report No. 2008-04 Page 2 of 2 Tt)WIVSHlP OF C}Rt7-MEDONTE REPtJRT Report No. TR2008-05 To: Committee of the Whole Prepared By: Paul Gravelle Meeting date: February 20, 2008 Subject: Development Charges reserve Fund Motion # Roll #: R.M.S. File #: RECOMMENDATION{S}: Requires Action For Information Only It is recommended that: 1. TNAT Report No. 2Q08-05 be received. 2. THAT the financial statement relating to the Development Charges Reserve Fund for the year be received. 3. THAT a copy of the said financial statement be forwarded to the Ministr`,~ of Municipal Affairs. BACKGROUND: S. 43 of the Development Charges Act requires the municipal treasurer to submit an annual financial statement relating to the development charges reserve fund to Council and within sixty days thereafter to the Ministry of Municipal Affairs. ANALYSIS: Accordingly, please find attached the required financial statement. FINANCIAL: NSA POLICIES/~EGIS<_ATlON: Development Charges Act Treasury February 20, 2008 Report No. TR2008-05 Page 1 of 2 CONSULTATIONS: None ATTACHMENTS: Financial Statement -Development Charges Reserve Fund for the year 2007 GONC~USION: The said financial statement be received by Council and a copy be forwarded to the Ministry of Municipal Affairs. Respectfully submitted: ~$ _ ~ ; .~ Paul Gravelle Treasurer C.A.Q. Comments: C.A.O. Approval: Date: Treasury February 20, 2008 Report No. TR2008-05 Page 2 of 2 Township of Oro h~9edonte ~` `y .. ~, Development Charges Reserve Fund December 31,2007 Oro-Medonte Oro-Medonte Oro-Medonte Oro-Medonte Administation Fire Transportation Recreation Total Distribution per By-law 2004-94 2.73°l0 10.51 °l0 69.51 °I~ 17.25°l0 Balance January 1,2007 15,183.35 101,617.33 {113,374.48} 631,602,66 635,028.86 Revenue 117.03 450.56 2,979.87 739.50 4,286.96 Expenditures {2,728.30} 12,728.30} Interest 45.80 301.87 1,898.64 2,246.31 Balance January 31,2007 15,346.18 99,641.46 {110,394.61 } 634,240.80 638,833.83 Revenue Expenditures (3,244.06} (3,244.00) Interest 41.66 270.54 1,717 55 2 029 75 Balance February 28,2007 15,387.84 99,912.00 (110,394.61) 632,714.35 637,619.58 Revenue 226.25 870.95 5,760.26 1,429.50 8,286.96 Expenditures (207.00} (207.00} Interest 46.52 303.19 1 913 68 2 263 39 Balance March 31,2007 15,453.61 101,086.14 {104.634.35) 636,057.53 647,962.93 Revenue 117.03 450.56 2,979.87 739.50 4,286.96 Expenditures (1,557.12} (2,155.66} {3,71278} Interest 45.60 295.60 1,871.30 2,212.50 Balance April 30,2007 15,616.24 100,275.18 (103,810.14} 638,668.33 650.749.61 Revenue 791.69 3,047.87 20,157.69 5,002.45 28 999.70 Expenditures {910.80) {36,600.70} (483.00 ) , (37,994.50) Interest 47.90 257.11 1,974.29 2 279.30 Balance May 31,2007 15,545.03 66,979.46 (84,135.45} 645,645A7 , 644 034.11 Revenue 702.97 2,706.30 17,898.66 4,441.82 , 25 749 75 Expenditures (101,670.19} . . (101,670.19} Interest 44.91 193.05 1,830.31 2 068.27 Balance June 30,2407 16,292.91 69,878.81 (167,906.98} 651,917.20 , 570 181.94 Revenue 777.22 2,992.16 19,789.29 4,911.03 , 28 469.70 Expenditures (1,369.03} (16,038.00} (3,075.21 } (187.79} , (20,670.03} Interest 47.22 187.02 1,931.31 2 165 55 Balance July 31,2007 15,748.32 57,019.99 (151,192.90) 658,571.75 , . 580 147.16 Revenue 102.38 394.12 2,606.59 646.86 , 3 749 95 Expenditures 1,445.77 ( } {1,108.88} {2,501.89} , . {5,056.54} Interest 45.92 174.23 2,002.69 2 222.84 Balance August 31,2007 14,450.85 57,588.34 {149,695.19} 658,719.41 , 581 063.41 Revenue 1,498.35 5,768.36 38,150.19 9,467.55 , 54 884.45 Expenditures (796.87} {23,443.30} , {24,240.27} Interest 45.07 184.15 1,984.61 2 213 83 Balance September 30,2007 15,197.30 63,540.85 {111,545.00} 646,728.27 , . 613 921 42 Revenue 826.02 3,180.03 21,031.74 5,219.35 , . 30 257 14 Expenditures (3,517.52} (102.00} (33,113.51} , . (36,733.03} Interest 45.61 214.43 2,083.26 2 343 30 Balance October 31,2007 12,551.41 66,935.31 {90,615.26} 620,917.37 , . 609 788.83 Revenue 774.55 2,981.86 19,721.17 4,894.12 , 28 371 70 Expenditures {1,789.00} (1,278.99) , . (3,067.99} Interest Balance November 30,2007 39.58 11,576.54 224.82 70,141.99 (70,894.09} 2,046.10 626,578.60 2,310.50 637 403 04 Revenue 223.87 861.87 5,700.14 1,414.58 , . 8 200 46 Expenditures {8,483.72} (3,424.13} , . (11,90285} Interest 24.51 232.32 2,059.34 2,316.17 Balance December 31,2007 3,341.20 71 236.18 (65 193 95) 626 628 39 636 011 82 SUMMARY OF EXPENDITURES Bunker gear 40,886.12 Sweetwater Park 10,020.96 Craighurst Secondary Plan 18,519.81 Roads Needs study 2,638.66 Line 3- Horseshoe to Highland 105,956.28 Pagers, radios 16,038.00 Playground Equip. - Harbourwood 22,209.00 - Ramey 16,676.78 - Arbourwood 18 286 87 18,519.81 56,924.12 108,594.94 67,193.61 251,232.48 ,~ . . - TQItYNSH1P OF QRC1-MEDONTE ;.- - REPtJRT Report No. EES2008-06 To: Committee of the Whole Prepared By: Keith Mathieson Meeting Date: February 20, 2008 Subject: Motion # Review of Fees and Char es Roll #: g By-law for 2008 R.M.S. File #: RECOMMENDATIONS}: Requires Action For Information Only It is recommended that: 1. THAT Report No. EES2008-06 be received and adopted. 2. AND THAT the Clerk prepares the following revisions to By-law No. 2005-043 for Council's consideration: SCHEDULE `G' TO BY-LAW NO. 2005-043: 1. An annual sewer service charge of $205.00, per unit, shall be imposed upon those lands more particularly described in Part 8 of this Schedule. The said charge will be comprised of the following components. Operating, repair and maintenance $115.00 Capital $ 90.00 2. An annual sewer service charge of $324.00, per unit, shall be imposed upon those lands more particularly described in Part 9 of this Schedule. The said charge will be comprised of the following components: Operating, repair and maintenance $126.00 Capital $198.00 SCHEDULE `J' TO BY-LAW NO. 2005-043: "WATER RATES: METERED: RESIDENTIAt_, COMMERCIAL, OR INSTITUTIONAL" Remove: "SCHOOLS Flat Rate $18.00/Classroom/Month for twelve (12) Months" Engineering and Environmental Services Meeting Date: February 20, 2008 Report No. EES2008-06 Page 1 of 3 BACKGROUND: An annual review of the Township's By-law to provide for the imposition of fees or charges has been completed for the Engineering and Environmental Services Department, resulting in revisions to the sewer rates and revisions to the wording in the water portion of the By-law to reflect meter reading to all residential, commercial or institutional buildings connected to municipal water systems. ANALYSIS: A life cycle analysis of the municipally-owned communal file beds was completed in the fall of 2007 and it has been determined that the Township will require additional funds in order to ensure replacement of the existing infrastructure in the future. The increase in the annual fee has been reflected in the new By-law. The change in wording in the water portion of the By-law is to charge the three (3} schools that are presently connected to municipal water systems at a rate similar to all other units connected to the water systems. This will result in all units being metered and charged at the same rate. FINANCIAL: Increase in funds being transferred to capital for the municipal sewer far future replacement of the infrastructure. POLICIESILEGISLATION: CONSULTATIONS: Mr. Terry Johnson, Simcoe County District School Board ATTACHMENTS: CONCLUSION: R pe~tfu)~y submitted: Keith IViat~iieson, C.R.S.1. Director of Engineering and Environmental Services Engineering and Environmental Services Meeting Date: February 20, 2008 Report No. EES2008-06 Page 2 of 3 5 Engineering and Environmental Services Meeting Date: February 20, 2008 Report No. EES2008-06 Page 3 of 3 n&c `'' TOWNSHIP OF C11~O-MEDONTE r -~~' REPORT Report No. To: Prepared By: EES200$-07 Committee of the Whole Keith Mathieson Meeting Date: Subject: Motion # February 20, 2008 Martin Brook Subdivision - Roll #: Issuance of Certificate of R.M.S. File #: Substantial Completion and Acceptance (Aboveground D12-3356 Works) RECOMMENDATION(S): Requires Action^X For Information Only It is recommended that: 1. THAT Report No. EES2008-07 be received and adapted. 2. THAT the Township of Oro-Medonte issues the Certificate of Substantial Completion and Acceptance (Aboveground Works) for the Martin Brook Subdivision, dated January 24, 2008. 3. THAT the Clerk prepares a By-law far Council's consideration. 4. THAT the Public Works Superintendent be notified of Council's decision. 5. AND THAT the Developer be notified of Council's decision. BACKGROUND: The Township of Oro-Medonte entered into a Subdivision Agreement with 1391191 Ontario Limited (Martin Brook Subdivision) in February, 2002 to construct an eighteen (1$) lot subdivision located at Line 2 North and Ski Trails Road. ANALYSIS: The Township, on behalf of the Developer, completed top course asphalt on Martin Brook Crescent, from Ski Trails Road to Line 2 North. The Township Engineers, Totten Sims Hubicki, are now recommending the issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Works). This will start the two (2) year maintenance period and the Township will now be responsible for the winter maintenance. Engineering and Environmental Services Meeting Date: February 20, 2008 Report No. EES2008-07 Page 1 of 2 FINANCIAL: Winter maintenance of Martin Brook Crescent. -? POLICIES/LEGISLATION: CONSULTATIONS: TSH Engineers Architects Planners Township Staff ATTACHMENTS: Certificate of Substantial Completion and Acceptance (Aboveground Works) for Martin Brook Subdivision. CONCLUSION: spectfully submitted: Keith Mathieson, C.R.S.I. Director of Engineering and Environmental Services C.A.O. Comments: C.A.O. Approval: Date: Engineering and Environmental Services Meeting Date: February 20, 2008 Report No. EES2008-07 Page 2 of 2 FILE N~ .13~ ~ 1.~ 24 ' ~ 11 ~ :~ I L~ ~ TwH EVER I E ~~~ ar~g~inmors erehi~;e#;r~ planner TC)WNStitp ENGtNI~ERS CERTIFICATE t)F MUNtCIPA~tTY PRCtJECT bIW1lEt_OPER FtI.E NO. t3est:ri tiara a Works• C=fit~ . r t35 "r :~4 C}764 F'r1GE ~r 2 SUBSTANTIAL CU#itP!-ET1C7-N AND ACCEPTANCE ABC)VEGRCtUND WCIRICS Ttswnxhi t~r~tr-Medant~a _M__~~tin Brook Sutrdivistan Plan !51 M-710 739119 ~ntarit~ Li 12-9783Q-5'I {MMA 43-T ~1t345) Roadways in the Martin Brook Subdivision +ccrosisting of + Martin ook Crescent from Ski Trails Road tsa 2"~ Line t~ro-Medonte; a distance of £r47 metres (2,122 feet) 1Ne, Totten Sims tiubicki, notify the Municipality that the above mentioned works were inspected an January 2~, 20Q8, and ter the best of our knowt~sdge arxt judgmerrt, ere complete in accordance with the Subdivision Agreement except for the defrcienc~s be~w: Subject to a site inspectiran in ttte Spring of 20{}$; As-Constructed C~-~awings 8 Ut.S ~ertrfication at tt~e end of hllaintenance t'eriod; We hereby accent these works for use anti operation by the Municipality subject #o the rectifrcation of the above noted deficiencies arxi to the rectfica#ion of any further deficiencies that may bewms apparent during the maintenance period and to the maintenance that is required by the Subdivision Agreement. The date of Substantial Camptetion and Acceptance (Atx~v rand arks) is a fished by ttte Cert~cate a$ of January 24, 2t?0~. Date: ~- Signature: K'1$1i}3o-511~.C. 8E A. Abatre~round.c~c TC~T,4L P.Ot~2 ;~., TOWNSHIP OF OR~?•MEDONTE REPORT Report No. To: Prepared By: EES2008-08 Committee of the Whole Keith Mathieson Meeting Date: Subject: Motion # February Z0, 2008 Arbourwood Estates (Phase 1) Roll #: -Issuance of Certificate of R.M.S. File #: Maintenance and Final Acceptance (Aboveground D12-3343 Works) RECOMMENDATION(S): Requires Actiono For Information Only It is recommended that: 1. THAT Report No. EES200$-08 be received and adopted. 2. THAT the Township of Oro-Medonte issues the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Arbourwood Estates (Phase 1), dated January 31, 2008. 3. THAT the Clerk prepares the appropriate By-law for Council's consideration. 4. AND THAT the Developer be notified of Council's decision. BACKGROUND: The Township of Oro-Medonte entered into a Subdivision Agreement with Arbourwood Estates Ltd. in June, 2001 to construct Phase I of the development, consisting of 24 lots on Walnut Drive and Red Oak Crescent. ANALYSIS: The Developer has completed the required two (2) year maintenance period and satisfied all conditions of the Subdivision Agreement. The Township Engineers, Totten Sims Hubicki, are now recommending the issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Works), dated January 31, 2408, far Phase I of the Arbourwood development. Engineering and Environmental Services Meeting Date: February 20, 2008 Report No. EES2008-08 Page 1 of 2 FINANCIAL-: POLICIESILEGIS~ATION: CONSULTATIONS: TSH Engineers, Architects, Planners Township staff ATTACHMENTS: Certificate of Maintenance and Final Acceptance (Aboveground Works} for Arbourwood Estates (Phase I). CONCLUSION: With the issuance of this Certificate, the Township will be responsible for all maintenance in Phase I of the Arbourwood development. Respectfully submitted: r,, Keith Mathieson, C.R.S.I. Director of Engineering and Environmental Services C.A.O. Comments: C.A.O. Approval: _ Date: Engineering and Environmental Services Meeting Date: February 20, 2008 Report No. EES2008-08 Page 2 of 2 - - -- . _.._..~___. ... ~..v .....,,~.,.~ x F I [vE C~Ic .17~ C?1>C1 ' C`~ t~q : 4~ I Z) : TSN BAF~P I E FAQ : r~~~ 7~4 ~'~~4 PACE c.f 2 ~~~~ ar+ginaera &rchiYcaia ple~rlhcra xoWr~~~- El~v~rn~EU~ ~E~'~'>1•FiCATE dF M.~TTEI~Al'~CE A.1~1'D P7NAL ACCEPT'AN'CE ABdVEGRdf,TN'b WdN:Y~S M~JNIC~f'ALI7"St 7'owushi of [}ro-Meclonte PR+I7.rECT Arbonrwood Estates -Phase f Ptah SiM-646 DEVEItidpER Arboarfvood Estates Ltd. ~'I~.E N'O. IZ-$921-50 ~~T-92024 ~esct't'btit-n ~f the Works ~aadways in the Arbourwood Estates-.phase I Subdivision consisting of: # Warr ut Thrive t- distance of 465.p metres (1,S~S feet. ~ Red C3 k Crescent easterly from the north end of Walnut Drive to I;,ine 2 South, a distance of 160 metres (S?~ feet}. • 12ed C)ak Crescent easterly from the south end of Walnut Drive to Line ~ South, a distance of 160 metres X525 feet}. t~'e, Tatter Sims Hubieki, notify the Municipality that to the 'best of our knowledge and judgement; 1. The Developer named he,-ein has completed the required maitttenar-ca ~~-ark, has rectift~l know deficiencies and h$s fulfilled the other terms of the Subdivision Agreement. ?. The period of maintenance ofthis SuhdJvisian Ageement e~cpi n the issuance of ~, Certificate. Date:_ ,. ~~t ~,.t3~ ~ Sigrt~sture~ i x:18921-Sa~q aground M. do F.C'. doc TtiTAL P .002 .; ,~,, s~ TOINIVSNIP OF QA'C?-MEDONTE REPtJRT ~. Report No. To: Committee of the Whole Prepared By: BP 2008-002 Adam Kozlowski, Planner Meeting Date: Subject: Zoning By-law Motion # February 20, 2008 Amendment 2007-ZBA-10 (Helen Perry) Roll #: Pt. of Lot 17, Con 11. R.M.S. File #: D14 37472 4346-010-004-23300 556 Line 11 North Recommend Public Meeting RECOMMENDATION(S): Requires Action Far Information Only It is recommended: 1. THAT Report BP 2008-002 Re: Zoning By-law Amendment for Helen Perry, Part of Lot 17, Concession 11, (Former Oro), Township of Oro-Medonte, be received. 2. THAT Zoning By-law Amendment Application 2007-ZBA-10, Part of Lot 17, Concession 11, (Former Oro), Township of Oro-Medonte, proceed to a Statutory Public Meeting in accordance with the provisions of the Planning ACt. BACKGROUND: The purpose of this report is to consider a proposed Zoning By-law Amendment Application submitted by Helen Perry on December 13, 2007. This rezoning application has been submitted to fulfill a condition of approval for Consent Application 2007-B-21, which was granted by the Committee of Adjustment on August 16, 2007. ANALYSIS: The rezoning application applies to a 0.88 hectare parcel of land that was the subject of conveyance from 556 Line 11 North, to an adjacent industrial property, being 544 Line 11 North. The subject property currently functions as an agricultural operation, and contains a single detached dwelling with numerous farm-related outbuildings. As part of provisional approval for Consent Application 2007-B-21, the applicant must apply for and obtain a rezoning far the lands proposed to be conveyed from 556 Line 11 North to PLANNING DEPARTMENT Meeting Date February 20, 2008 Report No. BP 2008-002 Page 1 of 5 ,€ the existing industrial operation located at 544 Line 11 North. The purpose of Consent Application 2007-B-21 is to permit a lot area expansion containing "Shelswell Excavating", an industrial operation. FINANCIAL: Not applicable. POLICIESILEGISLATION: Township of Oro-Medonte Official Plan: The lands subject to the rezoning are designated "Agricultural" by the Official Plan. Permitted uses in the Agricultural Designation include agricultural operations, farm- related commercial uses, single detached dwellings, and all existing industrial uses. For the application at hand, the boundary adjustment initiated in order that a neighbouring permitted rural industrial use, "Shelswell Excavating" could acquire additional lands for the storage of equipment accessary to the industrial operation. As a result of a site visit during the consideration of the consent application, it was noted that the industrial operation has in fact already expanded onto the lands subject to this rezoning, and appeared to have been used as a storage yard accessory to the industrial use for some time. Zoning By-law 97-95: The Zoning By-law Amendment Application will rezone the lands currently functioning as a storage yard for the existing industrial use from the Agricultural/Rural (AIRU) Zone to the Rural Industrial (IR) Zone, to accurately reflect the industrial use of the property. The lot frontage of bath the retained and severed lands will not be affected by the Consent application. The parcel to be conveyed has a depth of 149.12 metres, a width of 60.17 metres, and an area of 0.884 hectares. The lot to be enhanced, 544 Line 11 North, would therefore increase in area from 0.4 hectares to 1.28 hectares. The minimum frontage required for lots in the IR Zone is 40 metres, and the minimum lot area is 0.4 hectares. CONSULTATIONS: The County of Simcoe was circulated Consent Application 2006-B-1 $, and had no concerns with the lot addition. Internal Township Departments were circulated, and no concerns were raised. PLANNING DEPARTMENT Meeting Date February 20, 2008 Report No. BP 2008-002 Page 2 of 5 ATTACHMENTS: Schedule 1: Location Map Schedule 2: Rezoning Proposal CONCLUSION: To date, the applicants have completed a survey of the lands to be conveyed, and are actively working toward clearing the remaining conditions of Consent. It is appropriate at this time that Zoning By-law Amendment Application 2007-ZBA-10 proceeds to a statutory Public Meeting. Respectfully submitted: A ~m Kozlowski ~' tanner Reviewed by: Glenn White, MGIP, RPP Senior Planner Department Head Comments: Department Head Approval: __ - Date: a '_ C.A.O. Comments: {, C.A.O. A ,k pproval: Date: PANNING DEPARTMENT Meeting Date February 24, 2048 Report No. BP 2408-042 Page 3 of 5 SCHEDULE 1: LCJCATIQN MAP 2007-ZBA-10 (Perry} EAST ORO 15!16 SID OAD E Z ° z W N Z r" W .J "°~- SUBJECT LANDS 556 LINE 11 NORTH Z w Z ~~ ~~ ~~G~ ~ W _Z HI W S PLANNING DEPARTMENT Meeting Date February 20, 2008 Report No. BP 2008-002 Page 4 of 5 SCHEDULE 2: REZONING PROPOSAL 2007-ZBA-10 (Perry) ~G `~ j I ~/ l ~~ t , ~ t Y ~.. ` i 7 ~'. y r 556 LINE 11 N ~ ) ~ _ ~ ~' t~...~, '~ `. I _ w ~ ~ ~~ __~ 60 m ~~ ~ , '~ k . ~~' 544 LINE~11YfV :a. 150 m w z »:~ ~ Land to be conveyed from 556 to 544 Line 11 N _ J and rezoned from A/RU to IR to permit expansion of Rural Industrial land use (Shelswell Excavating} 0.884 hectares (2.18 acres} . .. ,.. r, _ ,. ~ "4 a v ~' . s. i, ... . ... °. .. ` ~; PLANNING DEPARTMENT Meeting Date February 20, 2008 Report No. BP 2008-002 Page 5 of 5 ~ tlf/.r- '~ T4WNSHlP C7F C~RO-MEDC?NTE E ~~~~ ~~~ REPORT ~ ~ Report No. To: Prepared By: BP 2008-07 Committee of the Whole Steven Farquharson B.URPL Junior Planner Meeting Date: Subject: Motion # Feb 20, 2008 Zoning By-law Amendment for James Gray Roll #:010-002-29300 West Part Lot 5 R.M.S. File #: 37432 Concession 5 (Oro) Application # 2007-ZBA-09 2$15 Line 4 North RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report BP 2008-07 be received and adopted; and 2. THAT Zoning By-law Amendment Application 2007-ZBA-09 for James Gray, that would rezone the lands described as West Part of Lot 5, Concession 5, (Oro) on schedule A15 on the Zoning By-law 97-95 (as amended) from Mineral Aggregate Resource Two (MAR2) Zone to Institutional (1) Zone be approved; and 3. That the Clerk bring forward the appropriate By-law for Council's consideration. BACKGROUND: The purpose of this report is to consider a proposed Zoning By-law Amendment application submitted by John and June Key acting on behalf of James Gray on December 9, 2007. The rezoning application has been submitted to fulfill a condition of approval for Consent Application 2007-B-30, which was granted by the Committee of Adjustment on October 18, 2007. A statutory public meeting was held on January 23, 2008 to hear comments from members of the public. No one spoke at the public meeting. ANALYSIS: The rezoning application applies to lands described as 2815 Line 4 North, being Concession 5, West Part of Lot 8, in the Township of Oro-Medonte (formerly Oro}. The subject land is proposed to be rezoned from the Mineral Aggregate Resource Two (MAR2) Zone to the Institutional (I} Zone. Consent Application 2007-8-30, resulted in the subject land being added to the abutting institutional land holding, being 1058 Bass Lake Side Road West (see attached schedule). The purpose of this boundary adjustment is to increase the West Oro Baptist Church cemetery by adding a 0.04 hectare parcel of land to square off the cemetery lands. As PLANNING DEPARTMENT Meeting Date: February 20, 2008 Report No. BP 2008-07 Page 1 of 5 part of provisional approval, the applicant must apply far and obtain a rezoning, which will create a consistent Institutional Zane for the newly-enlarged institutional parcel. 1 As noted above, the resulting lot size, shape and use of the enhanced lot are more consistent with a Institutional (I} Zane than with the Mineral Aggregate Resource Twa (MAR2) Zone. The resulting lot as approved by Consent Application 2007-8-30 is consistent with policies of Official Plan and the zone standards of an Institutional Zane in terms of a permitted uses and size as specified further in this report. The proposed institutional use complies with Zoning By- law 97-95. Zoning Application 2007-ZBA-09 will ensure consistent zoning for the whole of the property as required by the Committee of Adjustment decision. FINANCIAL: N/H POLICIESILEGISLATION: Township of Oro-Medonte Official Plan: The subject property is designated Rural by the Official Plan. The parcel to which the subject lands are being added is also designated Rural. Section D2.2.2 of the Official Plan recognizes boundary adjustments provided no new building lot is created. It is further noted that the Rural designation allows Institutional uses such as places of worship and an associated cemetery. The parcel that is proposed to be conveyed to 1058 Bass Lake Side Road does not appear to be used for agricultural purposes and thus does not propose to remove agricultural lands from production. the lands consist of a small area which would not accommodate productive agricultural uses. The parcel to be conveyed as a result of Consent Application 2007-8-30 totals 0.04 hectare. With respect to the retained parcel, the applicant currently uses it for agricultural purposes. As such, the application generally complies with the objectives of the Township of Oro-Medonte Official Plan. Zoning By-law 97-95: The lands to be retained, being 2815 Line 4 North, will consist of 57.7 hectares, maintain a frontage of approximately 636 metres on Line 4 North, and currently contains a single family dwelling with agricultural buildings. As a result of the conveyance, the lands at 2815 Line 4 North will exceed the minimum lot area requirements of By-law 97-95 for lands zoned Mineral Aggregate Resource Two (MAR2) Zone. As a result of Consent Application 2007-8-30, the lot to be enhanced, being 1058 Bass Lake Side Road West, will maintain a frontage of 60 metres on Bass Lake Side Raad West, a depth of 57 metres, but will have an increase in area to 0.3$ hectares. The required minimum frontage for a lot in the Institutional (I) Zone is 30 metres, while the minimum required area for an institutional use is 0.18 hectares. On this basis, the enhanced lands would appear to generally comply with the requirements of Zoning By-law 97-95, as amended for the Institutional Zone. PLANNING DEPARTMENT Meeting Date: February 20, 2008 Report No. BP 2008-07 Page 2 of 5 CONSULTATIONS: As of this date, statt has not received any comments from outside agencies in regards to this proposal. The application has been circulated to all internal departments and outside agencies, no concerns have been indicated. ATTACHMENTS: Attachment #1- t_ocation map of location for application 2007-ZBA-09 Attachment #2- Context map of location for application 2007-ZBA-09 CONCLUSION: consent Application 2007-8-30 was approved by the Committee of Adjustment on October 18, 2007, and as part of the Committee's provisional approval, the applicant must apply for and obtain a rezoning for the conveyed lands to maintain the consistency of the zoning fabric in the area. As the proposed Zoning By-law Amendment does not propose to remove active agricultural lands from production and meets the zoning standards for lot area and frontage, the rezoning would appear to conform to the general intent of the Official Plan and Zoning By-law. On this basis, it is recommended that Zoning By-law Amendment Application 2007-ZBA-09 be approved and adopted by Council. Respectfully submitted, Reviewed by: Steven Farquharson, B.URPL Junior Planner Glenn White, MCIP, RPP Senior Planner Department Head Comments: Department Head Approval: ,s C.A.O. Comments: C.A.O. Approval: `_ ~ Date: Date: , PLANNING DEPARTMENT Meeting Date: February 20, 2008 Report No. BP 2008-07 Page 3 of 5 ATTACHMENT #1 E I l~ ~4 ~ ~ i ~ ~ i ~ ~ I I A~:F~1~1 ' I r ~~ ~ ~Ka ~r I I i t ~ i I J f I I i I i f ` I i s ~ 291 ~ C_i N E d C~1 3 ~ I t 7~ Y~ ~............_..__,..._._.____.._...._..____......__........_.__.._...._......._...__.. ,E 1159 BASS LAKE SIDE RGAD '4 r~ ~ - 1 I BA ~ AKE J I __ __ ~_- 3 j i F I I ~ ' ~ ~ 1 fl J ' LAND S TG FE ADDED TG 1958 EsASS Ls~ KE SZDE RGAD FTtGIv 1 2815 LIldE A NGRTIi. RE2GNED F RGIvI MAR 2 EGNE TG I EONS. PLANNING DEPARTMENT Meeting Date: February 20, 2008 Report No. BP 2008-07 Page 4 of 5 ATTACHMENT #2 ,,P ~`~+-~ '~`.. !~ 2~C~1 f~JE 4 C~ 0.04 HECTARES ~22m x 20m~ T~J BE ADDED TC~ 108 BASS LAKE SIDE ROAD FRt~h~l 281 ~ LI hJE 4 (~IC7RTH 108 BASS LAME }IDE ROAD 0.34 HECTARES V'dEST C?RC~ BAPTIST CHURCH BASS LAKE LAI~TDS Tt7 BE AI7I7ED TC? 108 BASS LADE SIDE Rc~AL) FR ~M 2~ 15 LI~7E 4 NdRTH RE2~7NED FR~IuI ~.~ ZCahTE T~7 I ~C~NE. PLANNING DEPARTMENT Meeting Date: February 20, 2008 Report No. BP 2008-07 Page 5 of 5 .~~ ~~~ . _ TDWNSNIP C?F tJl4~'?-MEDONTE .~~ .,~ _ REPtJRT ~~~. Report No. To: Committee of the Whole Prepared By: BP 2008-012 Glenn White, Senior Planner Meeting Date: Subject: Requests for Motion # February 20, 2008 Extension of Draft Plan Approval Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action^X Far Information Only It is recommended: 1. THAT Report BP 2008-012 be received and adopted; 2. THAT Council approve the extension to the draft plan approval for Homire 43-OM- 90046, 638230 Ontario Limited (Keyzer) 43-OM-90082, Moss (Kovacs) 43-OM-91050, Horseshoe Timber Ridge 43-OM-93002 & 43-CD-93002, J. Johnston Construction Limited 43-OM-93003, Capobianco 43-OM-93022, and Houben 43-OM-94003 for a period of two years; and, 3. THAT the affected owners be advised of Council's decision. BACKGROUND: The current Planning Rct contains a provision wherein the approval authority can impose a lapsing of draft plan approval, being not less than three years. This is useful in some instances where registration will not occur due to various circumstances. Without this `sunset clause', draft plans can remain open in perpetuity and form unrealistic growth forecasts on lands which may never be realized. There exist seven draft approved plans of subdivision in the Township that did not originally have lapsing conditions imposed, all of which consist of residential units. In March of 2005, Council imposed a three years requirement far registration for the following subdivisionfcondominiums: - Homire 43-OM-90046 - 638230 Ontario Ltd. (Keyzer) 43-OM-90082 - Moss (Kovacs) 43-OM-91050 - Horseshoe Timber Ridge 43-OM-93002 & 43-CD-93002 - J. Johnston Construction Ltd. 43-OM-93003 - Capobianco 43-OM-93022 - Houben 43-OM-94003 BUDDING AND PLANNING DEPARTMENT Meeting Date: February 20, 2008 Report No. 2008-012 Page 1 of 3 rF~- A map outlining the location of these subdivisions is appended to this report. If these plans are not registered by March 7, 2008, the draft approval will lapse. The owners have submitted correspondence requesting extensions. The purpose of this report is to analyze these requests and make recommendations to Cauneil. ANALYSIS: In order to receive final approval from the Township and proceed to registration of the plan of subdivision, the applicants are required to clear all conditions imposed by the approval authority and provide the appropriate clearance letters from the required agencies. The applicants have indicated that registration of the draft plans will not be completed within the allocated time due to various reasons. The applicants are requesting a two year extension based on the following reasons: 1. To permit the Owner's to cantinas to satisfy their conditions of Draft Plan Approval, 2. To provide additional time to continue to gain approval of engineering design, 3. To provide additional time to continue to gain approval from the appropriate Conservation Authority, 4. To provide for additional time to obtain a Certificate of Approval from the Ministry of the Environment for the water and sewage facilities that are intended to service. Staff have reviewed each request individually, and confirm that while the files may be at various stages, each is proceeding towards registration. Given that the applicants are moving forward, staff have no objection to the requests and suggest a two year extension is appropriate. FINANCIAL: n/a POLICIESlLEGISLATION: Section 51 (32) of the Planning Act provides the ability for an approval authority to provide that approval lapses at the expiration of the time period specified by the approval authority, being not less than three years. Section 51 (44) of the Planning Act provides the ability for the approval authority to withdraw the approval of a draft plan of subdivision or change the conditions of such approval at any time before the approval of the final plan of subdivision. Section 51 (33) provides the ability for the approval authority to extended the lapsing date of draft approval of a plan of subdivisionlcondominium. Notice of these changes is required to be given following any decision to change conditions and is subject to the appeal process. Section E1.9 of the Official Plan "Existing Draft Plan Approved Residential Subdivisions" provides the following policy: "A considerable number of vacant lots existed in Draft Approved Plans of Subdivision in the rural area on the date this Plan (the Official Plan) was adopted by Council. Some of these subdivisions are located in areas that have not been identified in this Plan as being appropriate for development since such development may have a impact on the rural character of the area on the cost BUILDING AND PLANNING DEPARTMENT Meeting Date: February 20, 2008 Report Na. 2008-012 Page 2 of 3 effectiveness of providing municipal services. In addition, the development of a number of these subdivisions may have a cumulative negative impact on the natural heritage systems that this Plan is trying to protect. In this regard, it is the intent of Council to withdraw draft approval after an appropriate period of time has elapsed if a subdivision is not proceeding to the development stage in an expeditious manner." The above noted draft plan of subdivisions are actively working toward the fulfillment of their individual conditions of draft plan approval. CONSULTATIONS: Chief Administrative Officer Director of Engineering and Environmental Services Township consulting engineer ATTACHMENTS: Key map CONC<_USION: C)n the basis of the above it is recommended that an extension of 2 years from the lapsing date of March 7, 2008 be granted to the applicants to allow for the registration of the subdivision/condominiums. Respectfully submitted: Glenn White, MCIP, RPP Senior Planner Department Head Comments: Department Head Approval: _~~ ~ - ~ Date: ~° ~`~~ ~~~ C.A.O. Comments: F C.A.O. Approval: Date: BUILDING AND PLANNING DEPARTMENT Meeting Date: February 20, 2008 Report No. 2008-012 Page 3 of 3 REQUEST FOR EXTENSION OF DRAFT PLAN APPROVAL ~~C- ~~ 638230 ONT. LTD. (KEYZER) 55 RESIDENTIAL LOTS HOMIRE 26 RESIDENTIAL LOTS HORSESHOE TIMBER RIDGE 250 RESIDENTIAL LOTS JOHNSTON CAPOBIANCO 30 RESIDENTIAL LOTS __ ~ 83 RESIDENTIAL LOTS ~ ~ +Is MOSS 21 RESIDENTIAL LOTS HOUBEN 26 RESIDENTIAL LOTS 00.51 2 3 4 Miles TOWNSHIP OF ORO-MEDONTE MEMORANDUM To: Doug Irwin, Clerk cc: From: S. Cowden, Chief, OMFES R.M. File #: Date: February 13, 2008 Roll #: Subject: Fee's for service, Fire Services Doug; Per your request, the following is a review of the fees far service relating to the fire department We currently charge the fees as laid out in the bylaw, with the exception of the `WETT' inspections far chimneys. The Fire Department na longer provides this service awing in large part to the large number of private contractors who provide this service and are better equipped to do so. In 2008, we will be proceeding with a fee for `fire permits' to allow home owners to have small fires on their property. The bylaw will also lay out fines far non-compliance intended to have the offender absorb the cost of the Fire Dept. response. In Essa twp. the permit fee is $5/yr, from which the Dept. collects over $5k/yr. We collect the majority of our fees through the Ministry of Transportation and responses to Provincial Highways. We bill $350Jhr per vehicle dispatched. This generated $50k for fire services in 2007. Many municipalities charge similar fees for responding to road incidents on municipal roads to anyone not a resident of the municipality. This Department responded to over 180 vehicle incidents in 2007, so that may be a notable possible revenue stream. TC?WNSNIP OF C?RQ-MEDQNTE RE~oR-r Report No. RC2008-04 To: Committee of the Whole Prepared By: Shawn Binns Meeting Date: February 20th, 2008 Subject: Motion # Request for Grant/Subsid Roll #: y R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That report RC2008-04 be received and adopted. 2. That the Oro-Medonte Minor Ball Association be requested to submit the applicable permit fee of $3,250 for facility rentals for the 2048 Baseball Season in accordance with the Township policy. 3. That the request from the Oro-Minor Ball Association for operational grant funding be denied at this time. BACKGROUND: ' i ne Oro-Medonte Minor Ba11 Association has submitted a request for grant !subsidy. The association is requesting a grant in the amount of $4,000 or that Council waive permit fees of $3,250 for the 2008 baseball season. It has been Council's practicelpolicy that requests from individuals or organizations for grant/subsidies are requested to submit the applicable fee and a grantlsubsidy application be submitted for Council's consideration. ANALYSIS: i Here are a numper of Minor Sporting Organizations which provide service in the Township of Oro-Medonte. These Minor Sporting Organizations are an important part of the community as they provide for introduction and participation of children and youth in organized sport. The fees and charges by-law provides a subsidized rate for Minor Sport Organizations for the rental of Township awned facilities. It has been Council's practice that requests for financial assistance (grants) for operating expenses i.e. uniforms, trophies etc. be the responsibility of the Minor Sport Organization. Council has received and denied similar requests from other Minor Sport Organization. Recreation & Community Services February 20, 2008 Report No. RC-2008-44 Page 1 of 2 ~° FINANCIAL: The financial impact would be: Grant: $4,000 Permit Fees $3,250 POLICIESILEGISLATION: tees and Lharges fay-law 2005-043 CONSULTATIONS: f reasurer Recreation Technical Support Group ATTACHMENTS: 1. GrantlSubsidy Application 2. Ora-Medonte Minar Ball 2008 Facility Rental Permit CONCLUSION: Uiven c;ouncii~s past practices, Township policy and the need for a consistent approach far all Minor Sport Organizations, it is recommended that the request from Oro-Medonte Minor Ball be denied. Respectfully submitted: Shawn Binns Manager of Recreation & Community Services C.A.O. Comments: C.A.O. Approval: _ Date: Recreation & Community Services February 20, 2008 Report No. RC-2008-04 Page 2 of 2 .>~~~~?, ~~ THE CORPORATION OF THE TOWNSHIP ~~~, ~G~~r,~ APPLICATION FOR GRANT/SUBSIDY ~~~~~"~~ 1'~ 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487-21~#.~'"~ Fax (705)-487-0133 '. ~rwv~.oro-rforite.ca ~ ; .~ .: ~~~~~~ f _--- Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A -ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name ~r~ Medar~f~, N~nnY P>~I I /Iss~ _~c~-i' ~r~ Address ~l f~ ~ ~ ~ ~~ ~11C,~Y~ ~~ t'i U~, : ~. ~. ~ City ~~~ J f~~ti ~i'1 Prov. (?~ Postal Code ~~-- L-~_O Contact. [ Q U_i' 1 ~ ~~ r~ Telephone ~ ~~- 1 ~ ~ E-mail ~ ~~ ~~ ~ f 'D c;~-~'~~ . G©rrl Fax ~~C,1~ - j ~ g0 PART B -ORGANIZATION GENERAL INFORMATION Number of ~ Out of Town ~ Membership Fee ~6 p, Da ~ _ ~~~ ~' Members ~~~ ~ ~ Cry ~-'~ Residents ~0~` ~ rU'~ If Applicable ~'~D. DD ~~~~~ bra- N~edcnfiC Tou,~~'ishif? Geographic Area ~~~r`i he ~~,;r~fi~r Tc(,un~l~ Date ~ Served 'P ~ r r~i c~ ~f f E ~ a Formed ~f7f ~t,~ ~(~~ ~ ~~ ~ ~-~ w ~V ~/~ ~~ GGO Outline the mission, purpose and objectives of your organization. i h ~ ~ o - M~~ n~~ ~.- ~~~ ~~ E~ r~~ ~~ (( ~ ~~~Ci cc-~'~ ~ ~ ~1~~ ~ ~ rm ~ ~~ ~~ ~~ (l r~ ~ ~ r~ _1 ~ v~ ~-~~ fay se-ha C (, (P~ -~n -~-r~ ~d - ~ o~~t~ Q ~r~ ~ fa v Q n ~ ~~ m , 5k~ ~ ~S, stark ~h ~~ ~`c'~a I ~~i fnes~~ ha k~ i f~ -~Ihaf i,~; i 1 l ~ a ~~ ~ ~ i -~'e~~'r~ fo Pry (' ~ (~,r(~ P ~-~P~ 1 ~`, V ~ i ~1 r''~ ~ (~ ~~~ ~.~ ~t ~_ i!~~ ~!_,~ ~ . 'y ~; Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. Indicate the products !services /benefits provided to the Township of Ora-Medonte by your organization: ~ t ., ~ ~, !~~~ ~~,~t ~\ ~. ~ ______ ~ ' ~, _, ry - 1 L`' ~ ~ ~ i Ire ?~~ ~ ~`~,% L . ~ L" ~~ r ~ t ~ ~, i r _, i f't~t ~r~~~ it-~ t';=~.~tail'ltL%f' e"vf ~~1 )tCl~ f'1 ~ ~_6°~'?!`)a t r _ ~ } t L-' ~ ~_ .- - I 1 1 t ~ ~y-. # of individuals served: ~ ~ -~ ~ ~ t`t ~~ t~ r r $ >~ ~"~~~~ ~ ~ ry`"`tr~il~ 1 i }} ''~``^~ ~ ;rr}} ; ~ t ti~~jj((.'' i . PLEASE A1?ACH DETAILED ANNUAL BUDGET INFORMATION IN ICTING REVUNUES AND EXPENDITURES (Appendix "A") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsid is a request for a reduction or waiving of fees Application is fora (please check) Grant Subsidy. Amount Requested: `~ ~ _~ ~' ~ Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). ~`v ~ ,, -" Do you currently receive other grants ar subsidies from the Township (facility subsidization, $$photocopyin66FFg, secretarial, etc). j {(....,i r3 er,EL'. ~yP .`;if P~~~{~~L.~~ /.,. t/~ ... ~. ( .- / 4` ~ ~~ i '' ~ ~e{rv~. 99999 y ` ~! r~ I r t - /y t -~ ,~ ~ € € l f ~, Previous grants/subsidies from the Township? ~' ~ P'~ i' ~' ~-~7~~ ~ ~`~ ~ -~'`'' r ~ ~ j Amount Requested: Year of Request: Amount Approved: $ Year of Approval: PART D -SIGNATURE OF AUTHORIZED OFFICIAL(S1 E ~~~~~~ ~ ~ °..y, ~f ` Date: Name & Position y, ~ r ;, ~ Date: `~ ; '~~~- _ -~--, Name & Position For office use only Approved: Amount $ AI~1TC • Denied: Date: ._.._. Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet (and attach more if required) to complete the information requested on the GrantlSubsidy Application Form. 1 ~~ _ `~ APPENDIX "A" ~' ~,~., -- ~~ "' FINANCIAL INFORMATION ~~"' ~"~ ``< ~ ~` „;,~ ~~ ~ . ORGANIZATION NAME: O~r~ `~v~. P ~ Dr~;.~P ~~ I r~ Oi' ~~ (( ~ =~S~Gi C f ioj ~ ~ ~ _~,~ o ~~ I~~eCc ~~ ~~~- `-~~P~Em~ ~,r ~DG(o C~nd' ~~ern ~?~r' aZC~ '~R~:~:~: .-~i i~ant',-`c~ ( v~-~or-f"s ~tf~~ch~c~- W~. have na income. or ~X~~nc~ i ~{`f,( V'~`~~ ~e~f ~ r ~h ~ 2~ `~ ~ ~r~n _ ~rc~m G~ ~i n a~~t c r' a ~-e~' Uin~, -f~he ~~ASUn he ins '~r~ F~br~~r y ~~'G,~ -~~'i'~`-1-r~frons P ~_~~ ~ rY, (e te~ ~i--he~ ~far-~ to tome- ~n , I herefcr~, (c~~d nod ~ o (~ ci~rrenf -~~ ~~~ ~ year s ~r~~~~ . `~~on ~~ vrs h ~ ~ -f-c~ s Val e hcwe i~ c re a~ ~ d ~~ i strc~-~i ors a ~td -t-I~„ s ec~ r, ~ }~ rrw i d ~ u ~ c~dd i 1-~` o n c~ ~ i a co rn ~ . ~ h i 5 i ~ i n c (~c~ ed y ~~n our h~cE e~ --~i urn ~, I i , j-ec_I i n -{-ham Ne.x-t ~~cr ~ro~o~~c~ f~ ~~ ~u~e~Z~~ -I ti~ f ~~p ~n s~ , ~x ORO MEDONTE MINOR BALL ASSOCIATION FINANCIAL REPORT Sept 2006 Balance per Treasurers report Sept 2005 Incame $5012.02 Registration 11990.00 Tournament 34.99 Sponsor 2250.00 2005 Sponsor 125.00 Total Income 14399.99 Expense $ank Charges 15.19 Diamond Rental 2569.04 Equipment 536.08 Insurance 423.00 Office -flyers etc 606.91 Pictures 1054.05 Trophies 1029.64 Umpires 3160.00 Uniforms 4386.00 Total Expenses 13( 779.91) ENDING BALANCE 5632.10 ORtJ MEDONTE MINOR BALL ASSOCIATION FINANCIAL REPORT Sept 200'7 Balance as per Treasures report Sept 2006 $5632.10 INCOME Registration 13270.00 Sponsor 2240.00 Tournament 191..23 TOTAL INCOME 15701.23 EXPENCES Rank charges 113.13 Diamond Rental 3023.$6 Equipment ..124$.. $1 Insurance 470.00 Office 639.62 Pictures 1340.73 Trophies 1095.32 Umpires 5560.00 Uniforms 5017.79 TOTAL EXPENSES (1$509.26) ENDING BALANCE $2$24.07 Overspent this year $2,$0$.03 CtJF2RE N~t Ff~~1~ YF~R: ~'e~,r f~~VE1VU~:' `;~ ~tJrt? t'~tFic~i~Cl~; T"tT"L; E:X~e~t~I"TURD ~~rlrL ~t~"~ ~`~`AR ~RC?t~t?SE t~: 1"r{fr` ~ _ ~- ,,: - ~ "~~ - ~s f__ _ ~ TOTAL ~ ~ ~ ~ ' , ) .~,r11~;i1J[~It; Tt~TAL. C~MiMARY: U~~~Ll~ ~ f ~rrl 1C 11r~fil ~ I~';I~~ta y~;~r; F'. c"~,' =' rl ~~~E' ~; I l l) ~I 1 t„J E ',lima; iv ~:~~~n~::~itur~~~. BALfii Plt~E: ~ XRLt~l;~1~tJ'~> lf-'.'rrl, ~,rfi~=rJrlt: - ~ r, ~) F i i yy f f ~ i i~ 6 'f ~ _~ 4 ' ~ 1 ~ , ~~ ~~ f _ ~ , ,~ ~ -. -~~ ~, ,_. SUP~9~Ai~Y; ,_~ ~3Grl~° ~c~l.rri'z, uE` T t~,1 ~~+ `~ 1';lir-fr, ~>:p. E,:~-,~rli:lrtur~~; ~ ~'} t.` ~~ ~( gyp` .~_. _ '~ ~ s,`i$ ~~ ~_ ~~, [ ~_ ~ ~ ~ 1 ~ _ ~ if ~~ ~_ ~ _ ~ ` ~ • . r i ~. ~= =r Printed 04-Feb-08, 0':44 PM P~z~e 1 Township of C)ro-l~~Iedonte A~~t m: 148 Line 7 S., Box 100 Phone: {705) 487-2171 dro-Medonte, dN LOL 2X0 Fax: (705} 487-0133 Customer Schedule Permit Number: 2048 Oro-Medonte Minor Ball Mr. Steve Fors Mr. Steve Fors Home Phone: 705-487-1319 l0 Howard Drive RR# 1 dro Station, dN LOL ZEO Dur. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 29-Mar-08 Sat GUTH Banquet Hall Registration 9:00 AM 1:00 PM 240 25.00 0.00 1OQ00 19-May-0B Mon SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 20-May-08 Tue CRAIG Craighurst BaIl Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 20-May-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0,00 40.00 20-May-08 Tue GITTH Lions 2 Game 6:30 PM 93t) PM 180 1.3.33 0.00 10.00 20-May-08 Tue SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.Ot? 22-May-08 Thu CRAIG Craighurst Bali Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 22-May-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 22-May-08 Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 22-May-08 Thu SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 26-May-08 Mon SHANT Shanty Bay Garne 6:30 PM 8:30 PM 120 9.00 0.00 18.00 27-May-08 Tue CRAIG Craighurst Bali Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 27-May-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 27-May-08 Tue GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 27-May-08 Tue SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 29-May-08 Thu CRAIG Craighurst Bail Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 29-May-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 29-May-08 Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 29-May-08 Thu SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 02-Jun-08 Mon SHANT Shanty Bay Game 6:30 PM 8:30 PM 1.20 9.00 0.00 18.00 03-Jun-08 Tue CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 1$.00 03-Jun-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM l 80 13.33 0.00 40.00 03-Jun-08 Tue GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 03-Jun-08 Tue SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 OS-Jun-08 Thu CRAIG Craighurst Ball Dia Game 6:30 PM 830 PM 120 9.00 0.00 18.00 05-Jun-08 Thu GUTH Lions 1 Game 6:30 PM 930 PM 180 13.33 0.00 40.00 OS-Jun-08 Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 OS-Jun-08 Thu SHANT Shanty Bay Game 630 PM 8:30 PM 120 9.00 0.00 18.00 09-Jun-08 Mon SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 O.tJ0 18.Ofl 10-Jun-08 Tue CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 10-Jun-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 10-Jun-08 Tue GUTH Lions 2 Game 6:30 PM 9:30 PM l80 13.33 0.00 40.00 10-Jun-08 Tue SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 ~ Indicates event spans multiple days. Powered by MaxEnterprise~, a product of Maximum Solurions, Inc. Printed 04-Feb-08, 02:44 PM Pu,~~ ' 12-Jun-08 Thu CRAIG Craighurst Ball Dia Game 6.30 PM 8:30 PM 120 9.(?0 0.00 1 x.00 12-Jun-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 O.t}0 X0.00 12-Jun-08 Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 12-Jun-08 Thu SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 16-Jun-08 Mon SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 17-Jun-08 Tue CRAIG Craighurst Ball bia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 17-Jun-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 17-Jun-08 Tne GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 17-Jun-08 Tue SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 19-Jun-08 Thu CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM I20 9.00 0.00 18.00 19-Jun-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 1.3.33 0.00 40.00 19-Jun-08 Thu GUTH Lions ? Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 19-Jun-08 Thu SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 23-Jun-08 Mon SHANT Shanty Bay Garne 6:30 PM 8:30 PM 1.20 9.00 0.00 18.00 24-Jun-08 Tue CRAIG Craighurst Ba11 Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 24-Jun-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 24-Jun-08 Tue GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 24-Jun-08 Tue SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 1.8.00 26-Jun-08 Thu CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 120 9,00 0.00 18.00 26-Jun-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0,00 40.00 26-Jun-08 Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 26-Jun-08 Thu SHANT Shanty Bay Game 6;30 PM 8:30 PM 120 9.00 0.00 18.00 30-Jun-08 Mon SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 1$.00 03-Jul-08 Thu CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 12.0 9.00 0.00 18.00 03-Jul-08 Thu GUTH Lions 1 Game 6;30 PM 9:30 PM 180 1333 0.00 40.00 03-Jul-O$ Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 1.80 13.33 0.00 40.00 03-Jul-08 Thu SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 07-Jul-08 Mon SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 08-Jul-08 Tue CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 08-Jul-0B Tue GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 08-Jui-08 Tue GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 08-Jul-08 Tue SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 10-Jul-08 Thu CRAIG Craighurst Ball Dia Game 6;30 PM 8:30 PM 120 9.00 0.00 18.00 l0-Jul-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 10-Jul-08 Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 10-Jul-08 Thu SHANT Shanty $ay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 14-Jul-08 Mon SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 I S-Jul-08 Tue CRAIG Craighurst BaIl Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 15-Jul-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM i$0 13.33 0.00 40.00 15-Jul-08 Tue GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 15-Jul-0B Tue SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 Q00 18.00 17-Jul-08 Thu CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 120 9.00 Q00 18.00 17-Jul-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 17-Jul-08 Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 180 1.3.33 0.00 40.00 17-Jul-O$ Thu SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 * Indicates event spans multiple days. Pou=erect by MaxEnterprise ~~, a product of Maximum Solutions, [ne. Printed C14-F"eb-08, 62~ ~4 PM Page 3 21-Jul-08 Mon SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 900 0.00 18.00 22-Jul-08 Tue CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 22-Jul-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM I80 13.33 0.00 40.00 22-Jul-08 Tue GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 22-Jul-08 Tue SHANT Shanty Bay Game 630 PM 8:30 PM 120 9.00 0.00 18.00 24-Jul-08 Thu CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 24-Jul-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 24-Jui-08 Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 24-Jul-08 Thu SHANT Shanty Bay Game 630 PM 8:30 PM I20 9.00 0.00 18.00 28-Jul-08 Mon SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 29-Jul-08 Tue CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 29-Jul-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 29-Jul-08 Tue GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 29-Jul-OS Tue SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 31-Jul-08 Thu CRAIG Craighurst Ball Dia Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 31-Jui-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 31-Jul-08 Thu GUTH Lians 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 31-Jul-08 Thu SHANT Shanty Bay Game 6:30 PM 8:30 PM 120 9.00 0.00 18.00 OS-Aug-08 Tue GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 OS-Aug-08 Tue GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 07-Aug-08 Thu GUTH Lions 1 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 07-Aug-08 Thu GUTH Lions 2 Game 6:30 PM 9:30 PM 180 13.33 0.00 40.00 09-Aug-08 Sat GUTH Lians 1 Game 8:30 AM 9:30 PM 780 10.00 0.00 130.00 09-Aug-08 Sat GUTH Lions 2 Game 8;30 AM 9;30 PM 780 10.00 0.00 130.00 09-Aug-08 Sat SHANT Shanty Bay Game 8:30 AM 3:00 PM 390 9.00 0.00 58.50 16-Sep-08 Tue GUTH Banquet Hall Meeting 7:30 PM 9:00 PM 90 2500 0.00 3250 ANNUA L GENERAL MEETING - Please have 2 ta bles with six chairs set up as a head table and all chairs set np theatre style facing the tables 282.0 (h rs) Sub Total $3,25(L00 Tax $0.00 Grand Total $3,250.00 CONT RACT ' SE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE ATIVE UNTIL SIGNED PERMIT AND PAYMENT r1RE RECEIVER CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO-MEDONTE. ~F cheques must be replaced immediately with either a money order. cash or certified cheque and a $20.00 fee must be added to amount of the dishonoured cheque. Interest will be charged at a rate of 15°Io per annum on all overdue accounts. Late payments failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, eakdown of equipment or any other cause, to cancel a sheduied events} at one of their facilities, the Parks and Recreation apartment will ratify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a Fund will be given. atice of a booking cancellation by permit holders must be given in writing to the Township Office. aneellation in writing more than 7 days in advance of rental date: * Indicates event spans multiple days. Powered by Max Enterprise©, a product of Maximum Solutions, Inc. Printed C14-tr~h-08, C?~: ~4 PM __ -- --- $20.00 admini,~ration charge - Full (100%} refund of rental fee Cancellation in writing within 7 days of rental date: - $20.00 administration charge - Full (1 OO~Io) refund of rental fee if rental time i5 used by another renter l- SO~Ic refund of rental fee if rental time is not used by another renter i (Cancellation in writing less than 48 hours before rental date: - No refund of rental fee No c.incellation notice C'no-Shaw"): - No refund of rental fee Page 1 exchange of booked time between individual teams or organizations is not permitted without proper written permission from the s & Recreation Department. alcoholic beverages are allowed in any Township of Oro-Medonte facility without express permission from the Parks & .reation Department. OTE: Failure by any renterlgroup to adhere to the rental regulationlconditions noted herein may result in the cancellation of the ntersTgroups entire booking. JAIVER: hereby waive and forever discharge the Corporation of the Township of Oro-medonte, its employees, agents, officers, and elected tficials from all claims, damages, costs and expenses in respect tc> injury or damage to my/their property, however caused, which iay occur as a result of myttheir participation. TURF: DA' not the named addressee of the permit, please print your name. Personal information contained on this farm is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, l~$ Line 7 South, Box 100, Oro. Ontario LOL 3X0 End of Listing * IndlCateS event Spans rnulttple days. Powered by MaxEnterprise©, a product of Maxrmum Solutions, Inc. TC~WNSH/P ©F C~RC1-MEDONTE REPORT Report No. To: Prepared By: RC2008-05 Committee of the Whole Shawn Binns Meeting Date: February 20th, 2008 Subject: Motion # uest for Grant/Subsidy Re Roll #: q R.M.S. File #: RECOMMENDATION(S): Requires Action X~ For Information Only It is recommended that: 1. That report RC2008-05 be received and adopted. 2. That the Hawkestane United Church be requested to submit the applicable permit fee of $52.00 for the rental of the Large Pavillian at Bayview Memorial Park in accordance with the Township policy. BACKGROUND: The Hawkestone United Church has submitted a request for grant /subsidy. The Church is requesting that Council waive permit fees of $52.00 far rental of the Large Pavilion at Bayview Memorial Park. It has been Council's practice/policy that requests from individuals ar organizations for grantlsubsidies are requested to submit the applicable fee and agrant/subsidy application be submitted for Council's consideration. ANALYSIS: The Hawkestane United Church is a charitable organization serving the Hawkestone and area community. FINANCIAL: The financial impact would be: Permit Fees $52.00 POLICIES/LEGISLATION: Fees and Charges By-Law 2005-043 Recreation & Community Services February 20, 2008 Report No. RC-2008-05 Page 1 of 2 CONSULTATIONS: NIA ~~ ATTACHMENTS: A. Grant/Subsidy Application B. Hawkestone United Church Rental Permit CONCLUSION: It is recommended that the Hawkestone United Church be requested to submit the applicable fee of $52.04 for the rental of the Bayview Memorial Park pavilion in accordance with the Township Policy. Respectfully submitted: Shawn Binns Manager of Recreation & Community Services C.A.O. Comments: C.A.O. Approval: Date: Recreation & Community Services February 20, 2008 Report No. RC-2008-05 Page 2 of 2 v~ THE CORPORATION OF THE Tom NSHI P - OF - APPLICATION FOR GRANT/SUBSIDY 14s Line 7 s., sox 100 Oro, Ontario LOL 2X0 Phone (705)487-2171 Fax (705) 487-0133 www.aro-medonte.ca Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grarrts/Subsidies are not automatically renewed annually ~.+n ~ .~, - vn~wv~cr-r wry IVfUNt AIVU AUUHE55 INFORMATION Organization Name ~4, i-~~ Address City Prov. _ ~ h~oL.{^ ; o Postal Code ~- o L ~ 'T O Contact --~ a ~ n/ ~ A-n~ /~ ct,cz y Telephone ~- "7 0 ~ - `-~ g 7-,Z /o ~ E-mail PART B -ORGANIZATION GENERAL INFORMATION Number of Out of Town Members 3S Residents Geographic Area Served ~ciw fie. s ~,~, r,~ ~.f -e., c~., Fax b Membership Fee If Applicable Date Formed / S 9 ~, Outline the mission, purpose and objectives of your organization. U; / / 1 e• a -~ ~ •. ~ ~S ~o~~ ~ can ~e ~'~ ~d S CL, ~r~ ~, ~-2-~Z Nctw 5 ~o he_ ~ n~ _ Type of Organization {i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. indicate the products 1 services /benefits provided to the Township of Oro-Medonte by your organization: // / ( p ~ .(,,,1 ~."'. ,L`r~ „f-^ 2. C:".t,,. ~-C1 ~ (_ G O J"7'i r /? Q' ~----h L( ~i" C_ h ~GS /"` .....~./~, l° f _ 1i ...,. _ t t ~ _ _ , ~ I t.R---YtG~ _G.~„~,f_..j _ ~... U ~'., to r ~ v~ r~ ~ t''3 ~ `C"'i*t.~'_ . 1"'~ r"7 i ,: 1 1C" P ~ '#- ,~'ti a/~ ~ ~'.,, ~""1GG. Y}'1 G~.,Y1 u_ `~ct-,--yr~ ~` ~ 1' ~-- ~ rn c.t._.cr ~i o c~~~ `f~ ~_ r ~ P _ n t~ . r # of individuals served: ,J W~ PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REYUNUES AND EXPENDITURES {Appendix "A"} PART C - DETAIt_S OF REQUEST Grant is a request far a financial contribution from Council ubsidy is a request for a reduction or waiving of fees Application is fora {please check} Grant ~' Subsidy Amount Requested: ~2. d ~ Purpose for which the grant/subsidy, if approved, would be used. Give complete details {i.e. project ar event description, time frame, community benefits). 5 C? .f`t~ f ~ ~~- ~ ~7 ~ t_..( f~ `~' . 6 ~ r `.'V 4..+ Gt.! /~ ~ ( ~ l t.a V °t.,,. • w7 Y ~ Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). ~~'L-~ Previous grants/subsidiesfmm the Township? Amount Requested: $ d ,~ . C~ t,) Amount Approved: $ ~ .2i , d ~ Year of Request: Year of Approval: Z q ~} ~' ~. yr ~~ PART D -SIGNATURE OF AUTHORIZED OFFICIAL{S) Name & Position Date: _~.,~, ~ ~ ~+ ~ ~4'I ~ Date: _ ~ ~ ~ ~' For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained an this form is collected pursuant to the Municipal Freedom of information and Protection of Privacy Act, and will be used far the purpose of determining eligibility for grants. Gtuestions about this collection should be directed to ~e Freedom of Information Co-ordinatar, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet {and attach mare if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" FINANCIAL INFORMATION ORGAMZATION NAME: `..~--~ • -~--i°P e ~`~.-~ e ~(.~.~,,.L~p~L ~ CURRENT F15CAL YEAR: Year. z, 00 7 REVENUE: Source: Amount: ~,~a ~--. ,2 ~, 7 Sa . '~ ~-~~ 2 pop ° ~ TOTAL: ! [o 0 0 0 ~~La-~- _ 54 . 1 ~ a , a o EXPENdITURES: Item : Amount: ,~ / / J ~+ °~~L=~~ 2 s o f 3 Q ~ ° °-d .d. D.~:~~ I~ ~~., . 3s o00 ,a ti~ t3o 0 _ 3aooo° TOTAL ~~ 600 .o SUM MARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures ,Z3 ~z.o gG X4`234 97' T/ 4~0 93 ~12~34/ S BALANCE: 9 3 z,1.'y~ NEXT YEAR PROPOSED: Year: z. o a ~ REVENUE: Source: Amount: ,~.-~..cr • ,z, o o a d e-~' ~9--~-,~ • zoo ~ o 5000 ~ ,~ Q~ TOTAL ~' o a oQ-a EXPENDITURES: Item: Amount: ~ ra ~- -- J ~ ~ o - -J-~-~~ l 3 o a . ° ~ ~.... I~ i iL~ e ..~ i 7 ~,Q ~ p d _'O ~ o d l 'tbp -~ ,3o,doa TOTAL 7 ']', p p 0 °~ SUMMARY: Surplus or deficit from previous year. Revenue Sub Totai Minus Exp. Expenditures BALANCE: E?atr- ~1L.~ . ~ , ~ a ~' Printed 22-Jan-08, IO:SSAM ~. s Page 1 crf 2 Township of Oro-Medonte 148 Line ? S., Box 100 Phone: {?05} 48?-21? 1 Ora-Medante, ON LOL 2X0 Fax: (?05} 48?-0133 Customer Schedule Hawkestone United Church Mrs. Joan Banbury I F Beechwaad Cres RR#2 Hawkestone, ON LOL 1T0 Acct II?: Permit Number: 2444 Mrs. Joan Banbury Home Phone: 705-487-2108 Dur. Hourly Other Date Day Campiex Facility Event Type Start Time End Time {Min} Rate Charge Amount 15-Jun-08 Sun BMP Pavillion {large) Celebration 8a30 AM 5:00 PM 600 5.20 0,00 82,00 10.0 (hrs} Sub Total $52.00 Tax $0.00 Grand Total _- $52,00 CONTRACT 'NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum an all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, eakdawn of equipment or any other cause, to cancel a sheduled events} at one of their facilities, the Parks and Recreation ~partmenC wilt notify the person signing Che permit. Every efforC will be made to replace a booking which has been cancelled or a Fund will be given. otice of a booking cancellation by permit holders must be given in writing to the Township Office. ancellation in writing mare than 7 days in advance of rental date: $20.00 administration charge Full (100%) refund of rental fee ancellation in writing within ?days of rental date: *,,,~ $20.00 administration charge y....~~ ~.\y"~ Full (100%x} refund of rental fee if rental time is used by another renter -~~~ 50xIo refund of rental fee if rental time is not used by another renter 4 ~ 1008 ancellation in writing less than 48 hours before rental date: FE0 Na refund of rental fee QRfl~M~ ~Q,p ~ .~p~JN o cancellation notice ("na-show"}: No refund of rental fee exchange of booked time between individual teams or organizations is not permitted without proper written permission from the s & Recreation Department. o alcoholic beverages are allowed in any Township of Oro-Medonte facility without express permission from the Parks & ecreation Department. Failure by any renterlgroup to adhere to the rental regulation/canditians noted herein may result in the cancellation of the xoups entire booking. WAIVER: 1 hereby waive and forever discharge the Corporation of the Township of Oro-medonte, its employees, agents, officers, and elected officials from all claims, costs and expenses in repect to injury or damage to myltheir property, however caused, which may occur as >iiut~aGC~ cvem Spans mut[tpte flays. Powered by MaxEnterpriset~, a product of Maximum Solutions, Inc. TOWNSHIP OF C.~RO-MEDCINTE ~' REPORT Report No. To: Prepared By: RC2008-06 Committee of the Whole Shawn Binns Meeting Date: Subject: Motion # February 20tH, 2008 Recreation and Communit y Roll #: Services Fees and Charges R.M.S. File #: Review RECOMMENDATION(S): Requires Action For Information Only It is recommended that. 1. That report RC2008-06 be received and adopted. 2. That the fees as described in report RC2008-06 Schedule "D" be approved as outlined. BACKGROUND: An annual review of the Township's By-Law to provide for the imposition of fees and charges has been completed for the Recreation and Community Services Department. The process for setting facility rental rates is first to determine the facility operating costs, and then review rates of other comparable municipalities to determine a market average. Comparator rates are used as a measure to confirm that rates are set at reasonable and sustainable level. ANALYSIS: A review of rates of other comparable municipalities was conducted to determine market comparators (Attachment "A"). The following is being provided to highlight proposed changes to fee and charges schedule as outlined in Schedule "D" (Attachment "B"). Arena 2007 year end Revenues as per budget $270,900 Subsidy-Minor Hockey $47,670 Subsidy Figure Skating $6,283 Total $324,853 Operating Costs $270,000 Capital- Estimated Annual Allocation $75,000 Total $345,000 Net Annual Deficit $20,14? Recreation & Community Services Report No. RC-2008-05 February 20, 2008 Page 1 of 3 ~a :~ - .;: Fees far ice rentals were last updated in 2406 whereby all fees were increased by 14°l°. It is being recommended that the rates far arena ice rentals far both prime time and non-prime time be increased by 4°1° for the 2448/2449 ice season. It is also recommended that prime time be changed to begin at 4pm and include statutory holidays to reflect ice time demand and addition staffing expenses to operate the facility on these dates. Ice rental rates for minor organizations are low to market comparator and should be adjusted in 2449-2414 ice season. If Minor rates were to increase by 4°t° an additional $5744 would be generated in revenue. It is staff intention to review rates with minor organizations prior to recommending an increase in fees. It is also recommended that the Arena Floor rental for events with Dancing be added to include the $64 fee that is required to be paid to the SQCAN for public events, the proposed rate for Arena floor rental would $645 per day. Banquet Hall It is recommended that hourly rate for banquet hall rentals be increased by 12% to reflect market comparators and reflect the set up and take dawn costs. Key Deposit A key deposit of $25 is being proposed to ensure that keys are returned after use to reduce expenses for key replacement and enhance facility security. Staff has reviewed the existing fees and charges and recommend do not recommend any additional charges. FINANCIAL: Projected revenue increases for Arena ice rental based on the proposed fees as outlined would be approximately $6204. PO~ICIESILEGISC.ATION: Fees and Charges By-Law 2445-443, 2406-463, 2407-468 CONSULTATIONS: Recreation Technical Support Group Simcoe County Municipalities Treasurer ATTACHMENTS: A. 2407 Municipal Recreation Facility Rate Review B. Schedule "D" Proposed Recreation and Community Services fees Recreation & Community Services February 20, 2008 Report No. RC-2008-05 Page 2 of 3 t CONCLUSION: The proposed fees and charges will be reflective of market comparators and will assist in the recovery of facility operating expenses. Respectfully submitted: Shawn Binns Manager of Recreation & Community Services C.A.O. Comments: C.A.O. Approval: Date: Recreation & Community Services February 20, 2008 Report No. RC-2008-05 Page 3 of 3 m v ~ ~ Y c v d ~ U ~ o O c> N ~ G~~ N C ~ ~_ o ~ c 0 N t4 o. E O ~ _ ~ ~ M E d ~ o rs v ~n ¢'~ ° N O 41 t0 N ~ v o ~ N c r a m ~ n w c~ y ~ pp im O M 4 c try C~ i`'y V h ' t M N N , M N N t.t) CSS 4 *9 M N J ~ N O ~ ~ a O ~ N G7 w h - +- I ~ ~ L'n w tl) ~ Ldti M '_ N N LL i ~ ~_ ~ ~ 6 U 6 a N h o ~ h - d I ~ O ~ c+? V' cO O ~ N M M N N N C O J T3 Q a ° "~ ° ° a o OO n ° o n o _ '~ o o v° ani m n , a N *- N N N et c a .- N O O ~ r ~ ~ N t N N N w ~ ~ ~ I ('J C~? l n t j p ~ ~ ~ o ~ ~ ~ 4 Q tt,pp '' ~ a' N ~ O N O 1j ~ _ ~ ~ N C ) w h 7 0 h O~S C V C~ '7 0~S N r 0~ fNC N C7 N N N N rp N !'S ~ M S d. . ~ ° ° rn ~ n ° ° ° o Z o w n ~ G N N N N N tM('3 N CN'S cd9 m c . J ~ ~ h d N U ~ O t V h O O u) h- tt cp CM «i ~ ~ ~ V ~ ~ C ~ M ~ N t (5 O 7 f 0 O a a~ c O Z O d h ~ a 7 ~ ~ ' .- h O t ti D d ~ M <f' ~1w' M M M M M C 7 U C O 2 ° N m a ° » ° ~, o v w c ~ o n d M M w ~ ~ O a E ~ V t f7 t A t ~ V 1t (~ Q O w C7 O t[~ N O M i.C) O 09 Y O M h M ~ M tt) c0 0 d t t m ~ O h r ~ T O O + - •- . - 0 0 T N 0 ~ C N ~ ~ ~ O V n M ~ M O Q n N C O C D V' 7 M CO ~ ~pp ~ a ~ d p. 2 h h h m f'7 to w t D O a D C ` ' ° - z ~' ° ° rn rn ~ ° ° ° ° ° m o, o, o c n o o ~ r C ~ ~ ,~ N d1 N U ~ y o ~ ~ ~ s tLl m ~ ~ c a m ~ 4 ~ ~ m o ~ ~ ~ ~ ro F- ~ o ~ = ~ c '~ ~ a c`~a ~ c ~ O d d m ~ cn cn ~ ~ z i= er ,_.4~. _....` SCHEDULE "D" TO BY-LAW NO. RECREATION AND COMMUNITY SERVICES 1. ICE RENTALS Prime Time (4:00 p.m. to Close Weekdays, Weekends and Holida s $130.OOlhour Nan-Prime Time before 4:00 .m. Mon. to Fri. $ 77.00/hour Minor Sports -Oro-Minor Hockey, Oro Skating Club, North Simcoe Girls $ 90.OOlhour 2. NON-ICE RENTALS Arena Floor S ace Adult $49.OOlhour Minor $38.00lhour Floor far event/shaw $545.OOlda Floor for eventlshow with Dancin Includes SOCAN $605.OOlda 3. PUBLIC SKATING Adults $2.00 (On admission (pay at the door} - no permit re uired 'I Youth $1.00 (On admission (pay at the door} - no permit re uired Seniors $0.00 Pre-School $0.00 4. BANQUET HALL RENTALS Event /Dance $290.00/da Meetin slBirthda Parties $28.00 /hour Tournaments 1 Ban uets $164.00/da 5. BALL DIAMOND RENTALS Adult with Li hts $26.OOlhour Adult $13.00/hour Minor with Li hts $22.OOlhour Minor $9.00/hour 6. PARKS AND PAVILLIONS Non Resident Parking Fee (Bayview Memorial Park and Line 9 Boat Launch} Saturdays, Sundays, and Holidays Victoria Da throu h Labour Da inclusive) $20.00 vehicle day Lar e Pavilion $52.00/da H dro - accommodates u to 200 ersons Small Pavilion $39.00/da accommodates u to 100 -150 ersons 7. FACILITIES Old Town Hall $25.OOlhour $107.00/full da Ian Beard Communit Com lax Room $12.00/hour 8. SIMCOE COUNTY DISTRICT SGHOOL BOARD Rates as outlined in current Joint Use A reement 9. ADVERTISING Arena: West Wall 8' x 4' anal $450.00 ear East Wall 8' x 4' anal $250.00 ear North Wall 11' x 2' and 4' x 8' anal $300.00 ear Ice Resurfacer - To Left Panel $300.00 ear Note 10% Discount for Oro-Medonte Chamber of Commerce Members 10°!° Discount for 3 ear terms 10. Ke De osit $25.00 / ke Note: All fees and char es are inclusive of tax. I~~ 16