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02 06 2008 SpCouncil Agenda• 1 1 • • ••be A loll] 01411 RIVel DATE: WEDNESDAY, FEBRUARY 6, 2008 TIME: 12:30 P.M. ll­!!�'!�ljii ��'lllrjI • ; :11 :1 *ei = I KI V-11KA1061 01 D1 9 M MITI I 1 0 a 9 ZVA�" a) Robin Dunn, Chief Administrative Officer, re: Township of Oro-Medonte, 2008 Budget. 6. CONFIRMATION BY-LAW NO. 2008-015 7. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM 114 IN 0 Township of OromMedonte 2008 Budget Overview Finance Paul Gravelle - Treasurer February 6th, 2008 TOWNSHIP OF ORO- MEDONTE 2008 BUDGET SUMMARY TAX REVENUE FROM ASSMT. GROWTH- 1.196% TAX FOR 0% DRAFT 2008 % LEVY INCREASE BUDGET INCREASE INCREASE IMPACT Operating 845170 791219756 797259239 6035483 Capital 215741 158399583 23047,060 207,477 1059911 859615339 997729299 8105960 8.47% 6.73% 11.28% 2.32% 9.05% Township County Education Overall Budget Restatement 2007 Tax per $100,000 of Assessment $331.39 $275.12 $264.00 2008 Tax per $100,000 of Assessment $361.38 $288.19 $264.00 Overall $870.51 $913.57 Increase $29.99 $13.07 $0.00 $43.06 % Increase 9.05% 4.75% 0.00% 4.95% 2008 Departmental Budget Worksheet Revenues Department: EMERGENCY SERVICES Fund: OPERATING Sub-dept: FIRE Activity: REVENUE 1 -69 -391- 111 -499 Other Revenue 1 -69 -391 - 111.501 Fire Inspection Reports 1 -69 -391- 111 -574 Transfer from Reserve Total: REVENUE Total: FIRE Total: Revenues Sub-dept: FIRE ADMINISTRATION Activity: SALARIES & BENEFITS 1 -69- 690 -201 -576 1 -69- 690 - 201 -577 1- 69- 690 - 201 -578 1 -69- 690- 201 -579 1- 69- 690 -201 -580 1 -69- 690 - 201 -581 1- 69- 690 - 201 -582 1 -69- 690 - 201 -583 1 -69- 690 -201 -586 1 -69- 690 -201 -587 1 -69- 690 -201 -588 1 -69 -690- 201 -589 1 -69 -690 -201 -600 1 -69- 690 -201 -602 Salaries - Ft Salaries - PT C.P.P. - Ft U.I.C. - Ft E.H.T. - Ft Omers - Ft W.C.B. - Ft Health Premiums C.P.P. - PT U.I.C. - PT E.H.T.- Pt W.C.B. - Pt External Staffing Accrued Vacation Pay Total. SALARIES & BENEFITS 2007 2008 (50,000.00) (47,623.09) 0.00 (50,000.00) (1,000.00) (1,025.00) 0.00 (2,000.00) 0.00 0.00 0.00 (39,000.00) (51,000.00) (48,648.09) 0.00 (91,000.00) (51,000.00) (48,648.09) 0.00 (91,000.00) (51,000.00) (48,648.09) 0.00 (91,000.00) 175,892.00 161,935.79 13,202.98 250,427.00 67,000.00 71,930.44 5,413.94 0.00 5,484.00 5,450.62 624.32 7,713.00 2,464.00 2,500.38 278.18 3,350.00 3,430.00 3,212.81 261.70 4,883.00 14,942.00 13,965.07 1,133.20 21,549.00 2,681.00 2,509.77 233.52 4,024.00 39,659.00 39,132.54 2,829.23 37,615.00 2,000.00 2,268.09 252.10 0.00 900.00 1,173.31 131.13 0.00 4,500.00 5,261.37 107.18 5,000.00 12,600.00 16,478.10 1,145.64 12,600.00 0.00 1,159.29 0.00 0.00 0.00 2,376.73 0.00 0.00 331,552.00 329,354,31 25,613.12 347,161.00 Township of Oro - Medonte pia 100 See Reserves 78 78 20 42 (100) _ - -- 36 42 44 50 (5) -- (100) (100) ti 5 Township of OromMedonte 2008 Budget Overview Administration Doug Irwin - Clerk Tamara Obee - Human Resources February 6th, 2008 Administration Clerks Office Achievements in 2007 • Maintained compliance with the Municipal Act, 2001, amended on January 1, 2007 — Provision of Notice Policy — Accountability & Transparency Policy — Delegation of Powers & Duties Policy — Updated Procedural By -law Clerks Office Key Projects • Council Chambers sound system upgrade Painting of common areas in Administration Building • Carpet replacement in Council Chambers /Robinson Room Workstation furniture re- configuration Key Projects cont'd • Electronic Agenda Management: replace paper based agenda process with an electronic process full implementation for January 2009 • Updated Records Retention By -law • Website enhancements • Shelving: installation of shelving to house end tab file folders in Vault . . Administration Human Resources Key Projects Compensation &Performance Management Review Risk management - health &safety legislative compliance Collective Agreement Contract Renewal Employee Service Recognition Program Human Resources Information System Implementation Township of OromMedonte Budget Overview Jerry Ball Public Works February 6th, 2008 Achievements in 2007 • Council approved a $5,318,00000 capital and paving budget for 2007. • In creating an 4 year aggressive plan to pave gravel roads the Dust budget was reduced from $1,059,950.00 to $525,000 to allow for new . avin p g • There was 32.09km of gravel roads proposed for paving in 2007. • Due to a large asphalt tender all projects were completed under budget which allowed for an additional 5.854 km of roads to be paved which were slated for 2008 paving which gives a total of 37.944 km. Achievements in 2007 • Public Works was unsuccessful in obtaining COMRIF funding to proceed with the construction of Line 3 from Hwy 11 to Ridge Road. • Council agreed to fund this &1,000,000.00 project from reserves. The project was completed Public Works personal rather than a tendered contract, which was under budget by $3005000.00. • To continue with the Paving program to reduce the number of km of gravel roads • To further reduce the dust control program and budget. • To reduce the number of graders to 3 units and add 2 plow /sander combination trucks Key Capital Projects - Completion of Mount Saint Louis Road construction and Paving - The reconstruction of Line 13 from Barrie Road to 15/16 Side Road - The paving of Line 6 North Budget Overview • All municipal bridges will be inspected by R J Burnside for the 2 year engineered inspections. • Increase for Roadside grass mowing to allow for a second offset mower to cut grass and small brush in the ditch area. • Increase in Roadside brushing to start a new brushing where roadside brush will be mechanically cut and mulched to improve sight distance and drainage. • Both Roadside grass mowing and brushing will be an • increase to the level of service. Budget Overview • Due to the paving program the 1993 road grader will become surplus and replaced with a plow sander combination truck. • The 2003 grader lease will mature in mid summer. This machine will be replaced with a plow /sander truck. • Also the 1983 road grader /brusher due to high maintenance repairs will become surplus. The roadside brushing will be contracted. Township of OromMedonte Budget Overview Director of Engineering & Environmental Services Keith Mathieson Fels. 6, 2008 Achievements in 2007 Street Lights 16 Mercury Vapor lights changed to High Pressure Sodium in 2007 • New street light requests were received for Line 7N and Moonstone Road; Line 7N and Alpine Drive. Review of the "Township Policy for the Installation of New Street Lights" identifies Line 7N and Moonstone Road meet the Township policy and that Line 7N and Alpine Drive does not. Achievements in 2007 Street Lights Cont-W. ff 0 • The capital cost of $800 plus operating costs or $80 /yrear for hydro has been included in the Non - Recoverable "Other" portion of the budget for council approval. • 5 new subdivisions added in 2008. • 3 systems have rate increases, 7 systems have rate decreases in 2008 budget. Communal Tile Beds • Life Cycle Analysis completed for both Horseshoe (Medonte) and Horseshoe (Oro) systems in 2007. • Analysis indicated shortfall in Capital Reserves for both systems resulting in rate increases for 2008. • Horseshoe (Oro) sewer rate proposed for 2008 is $324. (2.86% increase). This is comprised of $198.00 capital; $126 operating; 2007 rate was $315.00 • Horseshoe (Medonte) sewer rate proposed for 2008 is $205. (20% increase). This is comprised of $90.00 capital; $115.00 operating. In order to achieve the required Capital Revere the sewer rate will need to be increased by $35.00 /year for the next five years. 2007 rate was $170.00 Municipal Water Systems • Life Cycle Analysis report reviewed in 2007 indicated the annual transfer to reserve should be $242,778. increased from $228,027. The proposed increase is a result of increased estimated labor costs and the addition of the new Diamond Valley Development infrastructure. • Proposed 2008 budget transfer to reserve of $363,234 will continue to pay down the infrastructure deficit of $1.7 million identified in 2005. • New Ministry requirements for lead testing in 2008 have increased the cost of testing by $16,000.00, it is very labor intensive. Requests to allow Township staff into private residents to perform the required lead testin g has Municipal Water Systems Contd. ff Ar been sent out in the last two water bills, North Simcoe News, Orillia Today and on the Township Web site. To- date we have not received approval from the required number of residents and we are making application to the MOE for relief with respect to the lead testing. Registered letters have gone out to the last twelve (12) residents for the installation of water meters, to -date we have received response from eight (8) of the residents. Meters have been installed in two of the three public schools with the meter being replaced in the third school in January 2008. This will have all Township Residential, Commercial &Institutional units being charged the same in 2008. Municipal Water Systems Contd. . ff • Township staff will start work on the implementation of the Drinking Water Quality Management Standard (DWQMS) which is to be in place by August of 2009. Staff will be bring a report to Council in late 2008 updating on the progress of the DWQMS • Commissioning of the new Well and Pump House for the Diamond Valley Development early 2008. • Drilling of a new well, construction of a new pump house and expansion of the existing reservoir at Warminster by the two developers. 11 Key Capital Projects Drilling of a new well in Maplewood. At the present time there is only one well, the new well will provide backup supply in the event of failure of the existing well or well pump. Completion of Land acquisition at the Warminster Well. There are no proposed rate increases to the water rates in 2008. Prior to the end of 2008 rates will be reviewed for 2009. Township of OromMedonte Recreation and Community Services "Enriching Communities Through People, Places, and Programs" 2008 Budget Overview Shawn Binns Manager of Recreation and Community Services February 6t", 2008 2007 Recreation and Community Services Accomplishments Playground Development Joint Use Agreement with S.C.D.S.B Investment in Ontario's Lake Country • Shelswell Park Allowing for use of schools for Recreation Regional Destination Marketing • Rame y M etnortal Park and community programs throughout the Township Arbourwood Park Bayview Memorial Park Non - Resident Parking Fees Off Set operational expenses Encourage more use by residents Arena Advertising Partnership with OM Chamber Promote local business Lohuaru Trail Completion of trail Grand opening Recreation Technical Support Group Development of Goals for 2007 -2010 Review ofMission and Vision 4 t Rail Trail Community Halls Outdoor Rink Program New Trail Crossing Signs (H. T. G) Investment in variety of improvements Neighbourhood outdoor rink New signs Line 13, 11, Thunder bridge and projects program developed currently 7 Facility Booking Improvements Recreation Programs Special Events Arena on Booking Software Increase participation by 100% from 2006 Mayor and Council Skates Email ofpermit More variety throughout Township Canada Day — Horseshoe Addition ofRecr•eation and Special Event Programmer Many Community Events Community Survey Sweetwater Park Final Conceptual Design DInvolvement Partnerships Volunteers Recreation Brochure Vasey Park Outfield Re- Construction Changed to 8.5 "x I1 "magazine Partnership with VaseyParkBoard I I I Customer Quality of Healthy Lifestyle (: Service Life Parks, Programs. Facilities. Special Events Recreation and Community Services Identity Winter Moonlight Development of logo Concert in the Park Social Marketing for healthy lifestyle Volunteer Recognition Event Web Enhancement Promotion of local events Mission/ Vision Shelswell Park Ravines of Medonte Community Halls Parking Improvements Multi Purpose Pad Capital improvements Multi - purpose Pad 7 Ei I Program Registration and Facility Rentals Minor Sports Credit Card Payments to rent/register by phone Initiate Sport Council improving service Trails Development of Ad -Hoc Trails Committee Warminster Line 4 Park Playground Conceptual Design Fitness Trail addition to Lohuaru Trail t I t Q mmunity Partnerships Customer Quality of Healthy Lifestyle olvement Volunteers Service Life Parks, Programs. Facilities. Administration x, : The Recreation and Community Service budget consists of expenses related to the day to day administration of the department Presented operating budget includes support from Recreation and Special Events Programmer Seasonal By -Law Enforcement Proposed additional initiatives Volunteer Recognition Event $2,500 Departmental Logo for Social Marketing $1,200 VP Operating Projects M Strategic Facility Plan - The strategic facility will develop a long term plan for the development and management of Community Service Facilities for the next 20 years. The plan will: •Review trends and growth projections *Determine current and future needs *Identify lifespan of current facilities *Develop a conceptual design, and determine feasibility of replacement/retrofit of current Arena •Identify short and long term projected capital and operational expenses and detailed implementation and financial plan Final Design - Funding of $200,000 is being proposed to further the conceptual and finalize the designs of a new facility pending Council direction. 4th Line Park Conceptual Design - Line 4 Park i'N "F"17 5 b 41`x, . Facilities and a-' FACILITIES The operating budget for facilities has increased slightly from 2007. The reason for the increase is due to new accounting guidelines which now classify some projects as operating while in the past they were classified as Capital. A number of projects are being proposed to improve park facilities and address immediate risks that were reported by Cowan insurance in the 2007 Risk Report A_ Budget Includes administrative, facility and equipment operating costs. The budget has slightly decreased from 2007 Projects Oil Tank Replacement $61,000 Interior Repairs $8,000 Roof Repair Replacement $140,000 i; Recreation and Community Services Pro g rams The Township offers a variety of programs which includes evening and seasonal programs, camps, AROMA, and special event programming y Participation in Seasonal Recreation Programs doubled in 2007 from 2006 Revenues from programs offset direct expenses of program offerings. This was achieved for the first time in 2007 r In 2008 it is anticipated that revenues will begin to sk �` ,t A offset institutional costs r k"T J Perks an .0 brochure -1 s: Economic Development Proposed Budget 49,_000_ Chamber of Commerce Funding 189000 Ontario's Lake Country 159000 Horseshoe Valley Canada Day 59000 Marketing and Promotional Materials 119000 Chamber of Co ante mmerce _ -W History Association aims to preserve, protect, restore, and maintain historical documents, sites, facts and other pertinent findings of historical significance on behalf of the residents of Oro - Medonte A proposed increase of $4175 is proposed a slight increase in operational costs and for the hiring of a summer student to commence a registry of historic properties in accordance with the Ontario Heritage Act. A federal grant will be sought to help off -set wages a Township of OromMedonte Budget Overview Scott Cowden CFEI CEMC, Fire Chief /Director Fire and Emergency Services !=Iva . E-E-A 153 Staff- 3 full time /150 Volunteer Operating 18 apparatus From six stations Departmental Overview _L Services Provided: Fire Suppression and Rescue Automotive Extrication Hazard Protection Emergency Medical Services Achievements in 2007 Responded to 558 Emergency Calls for Service 38 Fires 182 Vehicle and other Rescues 77 Medical Emergencies Superior Tanker Shuttle Accreditation Ontario Fire Marshal's Survey Certificate New Emergency Plan completed Hired 22 Recruit Fire Fighters 3 Replacement Apparatus put into service r. i r e E9 ti. �- Master Fire Plan for the Department New Dry Hydrant Installations Improvements for Fire Station No. 1 Replacement of Rescue No. 2 Recruit Class, Spring 2008 Implementation of new Fire Prev- ention and Pub. Ed. Program Goals for 2008 11 . Key Capital Projects Improvements to Fire Station No. 1 Smallest of our six stations [1600 s.f.]; Second busiest stn- 125 calls in 2007; Insufficient room for training. I 1I it ES 25 11:1.6 Key Capital Projects Improvements to Fire Station No. 1 Planning for the Future of the Department; • Furthering the work of the previous Master Fire Plan [2002]; • Plan for the future of the Fire Services in Shanty Bay; • Input from Council, Dept. and Community Key Capital Projects cont'd Planned replacement of Rescue Squad No. 2 Preparing for present and future needs; • Addressing safety for the vehicle and for staff; Extend service life; • $180k budget. Township of OromMedonte 2008 Budget Overview • Building and Planning Services • By -law Enforcement/Animal Control • Conservation Authorities E 04 Bruce Hoppe, Directo Building and Planning Service: February 6, 200 1 t � as•.t..."ir '`�{ � y � �. :z ��y�.aiwr✓ i ICI h� -^ ♦.ice` ..+ -_1 4 ^:. - PLANNING DIVISION • Staff complement of 4 — which includes the Director Senior Planner, Planner and Junior Planner • Planner also acts in the capacity of of the Secretary- Treasurer Committee of Adjustment • Junior Planner provides corporate mapping support departments for all de p g su pp • Responsible for Planning Act applications, administrative support to Planning Advisory Committee as well as Subdivision and Site Plan approvals •+o°' cv �a- an� t �' i' 7777"T i 2008 PROGRAM HIGHLIGHTS • Completion of Craighurst Secondary Plan • Completion of Zoning By -law review • Decreased reliance on outside consultants for development review • Preparation for Official Plan conformity exercise (expected 2009) • Recommended fee - for - service adjustments will be brought forward following departmental review process BUILDING DIVISION • Full -time staff complement of 7 — which includes a Chief Building Official, Deputy CBO, Manager of Building Services, 2 building inspectors, 1 plans examiner, administrative assistant position and summer contract staff as- needed • Septic re- inspection program also conducted during summer months 2008 PROGRAM HIGHLIGHTS • Recommended fee - for - service adjustments will be brought forward following Building and Planning departmental review process • This may impact revenues generated (budget adjustment may be required) • Two vehicles scheduled to be replaced in 2008 — encourage use of more fuel efficient models + + i r BY -LAW ENFORCEMENT • Program administered by the Chief Building Official who also is appointed Chief By -law Enforcement Officer with assistance as required from other staff • Summer student assists in summer months for dog tag sales and by -law enforcement support • OSPCA contracted to provide animal control service • Recommendations will be made respecting role and function following departmental review process r 01, ,1!1! F FOP d � ..'"ea. � z�'''4.�}".E.+ ' °� -• � � �"� � — al- 71 m (E WZ $—Jib �w i Rol CONSERVATION AUTHO , RITIES o- • Two agencies provide services, Lake Simcoe Region Conservation Authority (LSRCA) and the Nottawasaga Valley Conservation Authority (NVCA) • The Township also falls partially within the Severn Sound watershed (SSEA) • Services include commenting and providing dvice on development opment appl�cat�ons, which �s partially cost - recovered by landowners , J 'I J Igo ii • Other roles include educational /recreational programs, land acquisition, mapping, aquatic g q and terrestrial ecology, forestry management, ement , remediation projects, flood monitorin g and warning, and enforcement within regulated areas • The Township has also contributed towards LSEMS, Assimilative Capacity Study (ACS), Source Water Protection as well as the Remedial Action Plan produced bv the SSFA I BEING A BY-LAW • CONFIRM THE PROCEEDINGS OF THE SPECIAL COUNCIL MEETING HELD ON WEDNESDAY, FEBRUARY 6,2008 THE COUNCIL • THE CORPORATION • THE TOWNSHIP OF ORO-MEDONT HEREBY ENACTS AS FOLLOWS: I 1. THAT the action of the Council at its Special Council Meeting held on Wednesday, February 6, 2008, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 6 th DAY OF FEBRUARY, 2008. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 6" DAY OF 7EBRUARY, 2008. "1 71 Mayor, H.S. Hughes Clerk, J. Douglas Irwin