2002-077 To adopt staff and council training and development policies and proceduresTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
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BY-LAW NO. 2002-077
BEING A BY-LAW TO ADOPT STAFF AND COUNCIL TRAINING AND
DEVELOPMENT POLICIES AND PROCEDURES.
WHEREAS it is deemed necessary and expedient to pass a by-law to establish and adopt
Staff and Council training and development policies and procedures;
NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte
enacts as follows:
1. THAT the attached Schedule "A" shall constitute the Township of Oro-Medonte's
Staff and Council training and development policies and procedures.
2. That this by-law shall come into full force and effect upon final date of passing.
BY-LAW READ A FIRST AND SECOND TIME THIS 26 T " DAY OF JUNE, 2002.
BY-LAW READ A THIRD TIME AND FINALLY PASSED
THIS 26 TH DAY OF JUNE, 2002.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
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Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
SCHEDULE "A" TO BY -LAW # aoo � °
TOWNSHIP OF ORO- MEDONTE
STAFF TRAINING AND DEVELOPMENT POLICIES AND PROCEDURES
GENERAL STATEMENT OF POLICY
It is the policy of The Corporation of the Township of Oro - Medonte to encourage employees in the
upgrading of skills, knowledge and qualifications in order to increase current job performance and the
potential for assuming increased responsibilities. The Corporation of the Township of Oro - Medonte
recognizes the need for and the benefits which accrue from effective training and development programs
which can serve to raise the performance level of individual employees and the general quality of
performance of the municipal administration.
e7.Y
The purpose of this policy is to:
a) Attract and retain competent employees who are concerned with their personal development and
interested in building a rewarding career with the municipality.
b) Provide, on an equitable and consistent basis, the method of meeting the training and
development needs of municipal employees in accordance with individual and organizational
needs, requirements and objectives.
C) Help enrich the work experience of municipal employees, allowing greater satisfaction and
preparation for assuming increased levels of performance and responsibility.
TUITION RE- IMBURSEMENT — EDUCATIONAL COURSES
Eligibility:
a) To qualify for financial assistance, an individual, prior to enrolling in a particular course of study,
must be a permanent full -time employee of the municipality or a member of council.
b) The course of study requested by an employee for financial assistance must have a direct
application to present or anticipated future job responsibilities.
Procedures:
a)
b)
C)
d)
Formal application must be made on the prescribed form prior to enrollment. A copy of the
application shall be forwarded to the C.A.O.
Applications will be approved by the appropriate individual as follows:
Staff
Department Head
Council
C.A.O.
by Department Head
by C.A.O.
by Council resolution
by Mayor
The individual will be re- imbursed for the following costs:
i)
tuition or registration fees
ii)
text books
iii)
exam fees
Attendance at evening courses will not be considered overtime.
Page I of 2
CONFERENCE, CONVENTION AND SEMINAR ATTENDANCE
Eligibility:
a) To be eligible for convention, conference or seminar attendance, the individual must be a
employee, a member of Council or a committee of Council.
Procedures:
a)
b)
C)
d)
e)
f)
g)
h)
Formal application must be made on the prescribed conference /seminar request form prior to
enrollment.
Applications will be approved by the appropriate individual as follows:
Staff
Department Head
Council
C.A.O.
Committee Member
by Department Head
by C.A.O.
by Council resolution
by Mayor
by Department Head
The municipality shall assume all allowable costs associated with attendance at approved
activities including:
i) Registration fees
ii) Kilometrage at the effective municipal rate per kilometer
iii) Accomodation expenses
iv) Meals
V) Parking
vi) Other related expenses
Once approved, conference expenses such as registration fees and accommodation can be paid in
advance.
Advances are acceptable for known expenses but must be followed up with the prescribed
expense statement detailing actual expenses.
Receipts for authorized expenses will be submitted for approval along with the prescribed
expense statement.
Prior to processing by the Treasury Department, the Conference / Seminar Expense Statement
will be approved for payment by the appropriate individual as follows:
Staff
Department Head
Council
C.A.O.
Committee Member
by Department Head
by C.A.O.
by C.A.O.
by Mayor
by Department Head
When attending a training session or conference, an employee is not eligible for overtime.
BUDGETARY COMMITMENT
Each department shall provide in its annual budget an allocation for the costs relating to anticipated
participation in training and development activities.
Page 2 of 2
TOWNSHIP OF ORO- MEDONTE
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1m1E\ulE1L01P'1y�][1ENjF A \SSl[S' FA \NClE
NAME:
DEPARTMENT:
PRESENT POSITION:
NAME OF COURSE:
NAME AND ADDRESS OF INSTITUTE:
DATE (S) OF COURSE:
LOCATION OF PROGRAM (if different from above):
CLASSROOM HOURS:
COST OF COURSE:
OTHER COSTS: TEXT
EXAM FEES $
HOW DOES COURSE RELATE TO THE EMPLOYEES WORK?
applicant
APPROVAL:
Position
Signature
Date
date