01 16 2008 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 16, 2008 @ 9:04 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Treasurer;
Doug Irwin, Clerk; Shawn Binns, Manager of Recreation and
Community Services; Bruce Hoppe, Director of Building and
Planning Services; Keith Mathieson, Director of Engineering and
Environmental Services; Jerry Ball, Public Works Superintendent;
Scott Cowden, Director of Fire and Emergency Services; Tamara
Obee, Human Resources Officer
Also Present: Stacey Patchell-Zubczyk, Brian Krecklo, T.J. Gazda
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW080116-1
Moved by Agnew, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
6. COMMUNICATIONS:
e) Danny Epstein, Regional Director, Environmental Protection Operations Division
(Ontario), Environment Canada, correspondence dated January 10, 2008 re:
Letter of Agreement - KW405-04-0545, Severn Sound Environmental
Association.
Carried.
2. ADQPTIC-N 4F THE AGENDA
Motion No. CW080116-2
Moved by Allison, Seconded by Cautanche
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, January 16, 2008 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CONSENT AGENDA:
a) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport,
correspondence dated December 30, 2007 re: Lake Simcoe Regional Airport
Semi-Annual Report.
Staff Recommendation: Receipt.
b} Ed Whinnery, Staff Sergeant, Detachment Commander, Barrie OPP
Detachment, correspondence dated January 7, 2008 re: Year - 2008 Estimated
Nan-Contract OPP Policing Costs.
Staff Recommendation: Receipt and Refer to 2008 Budget Deliberations.
c) Dennis Roughley, Chair, Board of Health, Simcoe Muskoka District Health Unit,
correspondence dated December 18, 2007 re: Report, "The Impact of the Built
Environment an the Health of the Population" [additional information available in
the Clerk's Office].
Staff Recommendation: Receipt.
d} Carol Trainor, Clerk/Deputy Treasurer, correspondence dated December 6, 2007
re: Duplication of Planning Services; Wayne Wilson, CAOISecretary-Treasurer,
Nottawasaga Valley Conservation Authority, correspondence dated December
13, 2007 re: Township of Essa Resolution Regarding Duplication of Planning
Services.
Staff Recommendation: Receipt.
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Committee of the Whole Meeting -January 16, 2008
5. CONSENT AGENDA: (Cont'd)
Motion No. CW080116-3
Moved by Crawford, Seconded by Agnew
It is recommended that the staff recommendations with respect to the items listed
under "Consent Agenda" be adopted as printed:
a) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence
dated December 30, 2007 re: Lake Simcoe Regional Airport Semi-Annual Report.
Received.
b) Ed Whinnery, Staff Sergeant, Detachment Commander, Barrie OPP Detachment,
correspondence dated January 7, 2008 re: Year - 2008 Estimated Non-Contract
OPP Policing Costs.
Received and Referred to 2008 Budget Deliberations.
c) Dennis Raughley, Chair, Board of Health, Simcoe Muskoka District Health Unit,
correspondence dated December 18, 2007 re: Report, "The Impact of the Built
Environment an the Health of the Population".
Received.
d) Carol Trainor, Glerk/Deputy Treasurer, correspondence dated December 6, 2007
re: Duplication of Planning Services; Wayne Wilson, CAO1Secretary-Treasurer,
Nottawasaga Valley Conservation Authority, correspondence dated December
13, 2007 re: Township of Essa Resolution Regarding Duplication of Planning
Services.
Received.
Carried.
6. COMMUNICATIONS:
a) Lisa Guthrie, Supervisor, Safe Drinking Water Branch, Barrie District Office,
Ministry of the Environment, correspondence dated January 7, 2008 re: Notice of
Release of the 2006-07 Inspection Rating Record.
Motion No. CW080116-4
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated January 7, 2008 from Lisa
Guthrie, Supervisor, Safe Drinking Water Branch, Barrie District Office, Ministry of
the Environment, re: Notice of Release of the 2006-07 Inspection Rating Record be
received.
Carried.
Page 3
Committee of the Whole Meeting -January 16, 2408
b) Uli Surmann, c/o Horseshoe Valley Property Owner's Association,
correspondence dated January 6, 2008 re: Resort -Style of Housing for Future
HV Developments.
Mohan No. CW08Q116-5
Moved by Agnew, Seconded by Evans
It is recommended that
1. The correspondence dated January 6, 2008 from Uli Surmann, c/o Horseshoe
Valley Property Owner's Association, re: Resort -Style of Housing for Future HV
Developments be received.
2. That the Township has taken all measures within its jurisdiction and is unable to
act further on this matter.
3. And Further That the applicant be advised of Council's decision.
Carried.
c) Uli Surmann, c/o Horseshoe Valley Property Owner's Association,
correspondence dated January 7, 2008 re: Speed Limit on Old Barrie Road at
W.R. Best School.
Motion No. CW080116-6
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated January 7, 2008 from Uli Surmann, c/o Horseshoe
Valley Property Owner's Association, re: Speed Limit on Old Barrie Road at W.R.
Best School be received.
2. That Mr. Surmann's correspondence be forwarded to the County of Simcoe far
their review as Old Barrie Road is under the jurisdiction of the County of Simcoe.
3. And Further That Mr. Surmann be requested to forward future correspondence
with respect to the speed limit on Old Barrie Road directly to the County of
Simcoe.
Carried.
Page 4
Committee of the Whole Meeting -January 16, 2008
d) Marion Koepke, City Clerk, City of Owen Sound, correspondence received
December 14, 2007 re: Motion, One Cent Now Campaign.
Motion ido. CWQ8t1116-7
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence received December 14, 2007 from Marion Koepke, City
Clerk, City of Owen Sound, re: Motion, One Cent Now Campaign be received.
2. And Whereas, effective January 1, 2008, the Federal government has reduced
the GST to 5°lo and it is felt by the One Cent Now Campaign that lost capital that
would have been gained from the GST could be regained and distributed to
municipalities for infrastructure projects.
3. Now Therefore, the Council of the Township of Oro-Medonte endorses the City of
Owen Sound's resolution to support the One Cent Now Campaign.
4. And Further That the City of Owen Sound, Bruce Stanton, MP, Simcoe North and
Garfield Dunlop, MPP, Simcoe North be advised of Council's decision.
Carried.
e) Danny Epstein, Regional Director, Environmental Protection Operations Division
{Ontario), Environment Canada, correspondence dated January 10, 2008 re:
Letter of Agreement - KW405-04-0545, Severn Sound Environmental
Association.
Motion No. CW080116-8
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated January 10, 2008 from Danny
Epstein, Regional Director, Environmental Protection Operations Division (Ontario),
Environment Canada, re: Letter of Agree n~:nt - KW405-04-0545, Severn Sound
Environmental Association be received.
Carried.
?. REPORTS OF MEMBERS OF COUNCIL:
None.
Page 5
Committee of the Whole Meeting -January 16, 2008
8. FINANCE AND ADMINISTRATION:
a) Report No. TR 2048-01, Paul Gravelle, Treasurer, re: Statement of Accounts -
December, 2447.
Motion Na. CW080116-9
Moved by Crawford, Seconded by Evans
It is recommended that Report No. TR 2008-01, Paul Gravelle, Treasurer, re:
Statement of Accounts -December, 2007 be received; and further that the accounts
for the month of December, 2007 totalling $6,081,325.19 be received.
Carried.
b) Report No. TR 2408-02, Paul Gravelle, Treasurer, re: Report on Tax Arrears.
Motion No. CW080116-10
Maned by Cautanche, Seconded by Allison
It is recommended that Report No. TR 2008-02, Paul Gravelle, Treasurer, re: Report
on Tax Arrears be received.
Carried.
c) Report No. TR 2048-03, Paul Gravelle, Treasurer, re: Statement of Investment
Activities.
Motion No. CW080116-11
Moved by Agnew, Seconded b.,. Evans
It is recommended that Report No. TR 2008-43, Paul Gravelle, Treasurer, re:
Statement of Investment Activities be received.
Carried.
9. PUBLIC WORKS:
None.
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Committee of the Whole Meeting -January 16, 2008
10. ENGINEERING & ENVIRt3NMENTAL SERVICES:
a} Report No. EES 2008-01, Keith Mathieson, Director of Engineering and
Environmental Services re: Arbourwood Development (Phase II) -Issuance of
Certificate of Substantial Completion and Acceptance (Aboveground Works).
Motion No. CW080116-12
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. EES 2008-01, Keith Mathieson, Director of Engineering and
Environmental Services re: Arbourwood Development (Phase II) -Issuance of
Certificate of Substantial Completion and Acceptance (Aboveground Works) be
received and adopted.
2. That the Township of Ora-Medonte issue the Certificate of Substantial
Completion and Acceptance (Aboveground Works} for Arbourwood Estates
(Phase II}, dated December 14, 2007.
3. That the Clerk prepare the appropriate By-Law for Council's consideration.
4. That the Public Works Superintendent be notified of Council's decision.
5. And Further That the Developer be notified of Council's decision.
Carried.
b) Report No. EES 2008-02, Keith Mathieson, Director of Engineering and
Environmental Services re: Arbourwood Development (Phase III) -Issuance of
Certificate of Substantial Completion and Acceptance (Aboveground Works).
Motion No. CW080116-13
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Report No. EES 2008-02, Keith Mathieson, Director of Engineering and
Environmental Services re: Arbourwood Development (Phase III} -Issuance of
Certificate of Substantial Completion and Acceptance (Aboveground Works) be
received and adopted.
2. That the Township of Oro-Medonte issue the Certificate of Substantial
Completion and Acceptance (Aboveground Works} for Arbourwood Estates
(Phase III}, dated December 14, 2007.
3. That the Clerk prepare the appropriate By-law for Council's consideration.
4. That the Public Works Superintendent be notified of Council's decision.
5. And Further That the Developer be notified of Council's decision.
Carried.
Page 7
Committee of the Whole Meeting -January 16, 2008
c) Report No. EES 2008-03, Keith Mathieson, Director of Engineering and
Environmental Services re: Sugarbush (Phase III, Stage IV - Section "C") -
Issuance of Certificate of Substantial Completion and Acceptance (Aboveground
Works).
Motion No. CW080116-14
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. EES 2008-03, Keith Mathieson, Director of Engineering and
Environmental Services re: Sugarbush (Phase II1, Stage IV -Section "C") -
Issuance of Certificate of Substantial Completion and Acceptance (Aboveground
Works) be received and adopted.
2. That the Township of Oro-Medonte issue the Certificate of Substantial
Completion and Acceptance {Aboveground Works) for Sugarbush {Phase III,
Stage IV -Section "C"), dated December 14, 2007.
3. That the Clerk prepare the appropriate By-law for Council's consideration.
4. That the Public Works Superintendent be notified of Council's decision.
5. And Further That the Developer be notified of Council's decision.
Carried.
d) Report No. EES 2008-04, Keith Mathieson, Director of Engineering and
Environmental Services re: Sugarbush (Phase III, Stage IV -Section "C") -
Issuance of Certificate of Maintenance and Final Acceptance (Underground
Works).
Motion No. CW080116-15
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. EES 2008-04, Keith Mathieson, Director of Engineering and
Environmental Services re: Sugarbush (Phase III, Stage IV -Section "C") -
Issuance of Certificate of Maintenance and Final Acceptance (Underground
Works) be received and adopted.
2. That the Township of Oro-Medonte issue the Certificate of Maintenance and
Final Acceptance {Underground Works) for Sugarbush (Phase I11, Stage IV -
Sectian "C"), dated December 14, 2007.
3. That the Clerk prepare the appropriate By-law for Council's consideration.
4. And Further That the Developer be notified of Council's decision.
Carried.
Page 8
Committee of the Whole Meeting -January 16, 2008
11. BUILDING, PANNING AND BY-LAW ENFORCEMENT:
a} Report No. BP 2008-01, Bruce Noppe, Director of Building and Planning
Services, re: Zoning By-law Amendment 2008-ZBA-01 (Neil McNiven}, Con 8, N.
Pt. of Lot 3, 2943 Line 7 North, Township of Oro-Medonte.
Motiion No. CW080116-16
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. BP 2008-01, Bruce Hoppe, Director of Building and Planning
Services, re: Zoning By-law Amendment 2008-ZBA-01 (Neil McNiven}, Con 8, N.
Pt. of Lot 3, 2943 Line 7 North, Township of Oro-Medonte be received.
2. That Zoning By-law Amendment Application 2008-ZBA-01, North Part of Lot 3,
Concession 8, (Oro}, Township of Oro-Medonte, proceed to a Statutory Public
Meeting in accordance with the provisions of the Planning Act.
Carried.
12. EMERGENCY SERVICES:
None.
13. RECREATION AND COMMUNITY SERVICES:
a} Shawn Binns, Manager of Recreation and Community Services, re: Ravines of
Medonte Update.
Motion No. CW080116-1?
Moved by Evans, Seconded by Agnew
It is recommended that the verbal information presented by Shawn Binns, Manager
of Recreation and Community Services, re: Ravines of Medonte be received.
Carried.
Page 9
Committee of the whole Meeting -January 16, 2008
14. IN-CAMERA:
Motion No. CW080116-18
Moved by Coutanche, Seconded by Allison
It is recommended that we do now go In-Camera at 10:41 a.m. to discuss a
Personnel Matter.
Carried.
Motion No. CW080116-19
Moved by Evans, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 12:52 p.m.
Carried,
a) Robin Dunn, Chief Administrative Officer, re: Personnel Matter (Compensation
and Performance Management).
Motion No. CW08~116-20
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The confidential correspondence dated December 11, 2007 and verbal
information presented by Robin Dunn, Chief Administrative Officer, re: Personnel
Matter (Compensation Review and Performance Management Project) be
received.
2. At its meeting of December 19, 2007, Council approved, in principle, undertaking
a Compensation Review and Performance Management Project.
3. That Council deems it beneficial to enter into a sole source agreement with
Gazda, Houlne & Associates Inc. for a Compensatian Review and Performance
Management Project and accordingly waives By-Law No. 2004-112, "Being a By-
law to establish Purchasing and Tendering Procedures for The Corporation of the
Township of Oro-Medonte".
4. And Further That Council authorizes the CAO to proceed accardingly and retain
the services of Gazda, Houlne & Associates Inc. to perform a Compensation
Review and Performance Management Project and that Council be provided an
update prior to March 31, 2008 on the status of the project and implementation.
Carried.
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Committee of the Whole Meeting -January 16, 2008
15. QUESTIONS FROM THE PUB<-IC CLARIFYING AN AGENDA ITEM
16. ANNOUNCEMENTS
17. ADJOURNMENT
Motion No. CWO$0116-21
Moved by Crawford, Seconded by Evans
It is recommended that we do now adjourn at 12:55 p.m.
.~-
--~ -~--
Nfayor; N.S. Hughes
Clerk, J. DougFas Irwin
Carried.
~,-
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Committee of the Whole Meeting -January 16, 2008