01 09 2008 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Wednesday, January 9, 2008
2006 - 2010 COUNCIL
TIME: ?:00 p.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Goutanche
Councillor Terry Allison
Councillar Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Clerk;
Janette Teeter, Deputy Clerk
Also Present: Linda Babulic; Stacey Patchell-Zubczyk
1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C080109-1
Moved by Evans, Seconded by Agnew
Be it resolved that the following items be added to the agenda for consideration:
11. REPORTS OF MEMBERS OF COUNCIL:
c) Councillor Goutanche, correspondence dated January 9, 2008 from Linda
Babulic re: Line 8 Narth Closure (between Horseshoe Valley Road and
Warminster Side Road).
Carried.
4. ADOPTION OF AGENDA
Motion No. C080109-2
Moved by Goutanche, Seconded by Allison
Be it resolved that the agenda for the Council meeting of Wednesday, January 9,
2008 be received and adopted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
None declared.
6. MINUTES OF PREVIOUS MEETINGS OF COUNCIL:
a) Minutes of Council Meeting of December 12, 2007.
Motion No. 0080109-3
Moved by Agnew, Seconded by Evans
Be it resolved that the minutes of the Council meeting held on December 12,
2007 be adopted as printed and circulated.
Carried.
b) Minutes of Special Council Meeting of December 19, 2007.
Motion No. 0080109-4
Moved by Allison, Seconded by Coutanche
Be it resolved that the minutes of the Special Council meeting held on December
19, 2007 be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Ontario Tourism Marketing Partnership Corporation, correspondence dated
December 10, 2007 re: Letter of Appreciation, Debbie Micks.
Motion No. 0080109-5
Moved by Coutanche, Seconded by Allison
Be it resolved that the correspondence dated December 10, 2007 from Ontario
Tourism Marketing Partnership Corporation, re: Letter of Appreciation, Debbie
Micks be received.
Carried.
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Council Meeting Minutes- January 9, 2008
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. ADM 2gg8-qq1, Doug Irwin, Clerk, re: Records Retention
Review.
Motion No. C080109-6
Moved by Agnew, Seconded by Crawford
Be it resolved that
1. Report No. ADM 2808-qq1, Doug Irwin, Clerk, re: Records Retention Review
be received and adopted.
2. That the amendments to the Township's Records Retention By-law, as
outlined in Report ADM 2gg8-qq1, be approved.
3. And Further That the Clerk brings forward, far Council's consideration, the
appropriate by-law to consolidate the Records Retention By-law and
amendments.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Coutanche, re: The Ontario Volunteer Service Award.
Motion No. C080109-7
Moved by Evans, Seconded by Agnew
Be it resolved that the nomination correspondence received January 9, 2qq$ and
verbal information presented by Councillor Coutanche, re: The Ontario Volunteer
Service Awards be received and further that Ruth Fountain be nominated for the
2gg8 Ontario Volunteer Service Awards from the Ontario Ministry of Citizenship
and Immigration.
Carried.
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Council Meeting Minutes- January 9, 2008
b) Councillor Allison, re: Kids for Turtles signage.
This item was withdrawn by Councillor Allison during the Notice of Additions.
c) Councillor Coutanche, correspondence dated January 9, 2008 from Linda
Babulic re: Line 8 North Closure (between Horseshoe Valley Road and
Warminster Side Road).
Council unanimously consented to allow Linda Babulic to speak on the matter.
Motion No. C080109-8
Moved by Allison, Seconded by Coutanche
Be it resolved that the correspondence dated January 9, 2008 from Linda Babulic
and presented by Councillor Coutanche, re: Line 8 North Closure (between
Horseshoe Valley Raad and Warminster Side Road) be received and referred to
staff for a response.
Carried.
12. REPORTS OF COMMITTEES:
a) Committee of the Whole minutes, meeting held on December 19, 2007.
Motion No. C080109-9
Moved by Coutanche, Seconded by Allison
Be it resolved that the minutes of the Committee of the Whole Meeting held on
December 19, 2007 be received.
Carried.
b) Committee of Adjustment minutes, meeting held on December 20, 2007.
Motion No. C080109-10
Moved by Allison, Seconded by Coutanche
Be it resolved that the minutes of the Committee of Adjustment Meeting held on
December 20, 2007 be received.
Carried.
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Council Meeting Minutes- January 9, 2008
13. CONSENT AGENDA:
a} Lake Simcoe Region Conservation Authority minutes, meeting held on
November 23, 2007 and Board Meeting Highlights of meeting held on
December 14, 2007.
Staff Recommendation: Receipt.
b) Ontario's Lake Country Board minutes, meetings held on November 14 and
December 12, 2007.
Staff Recommendation: Receipt.
c) Barrie Public Library Board minutes, meeting held October 25, 2007.
Staff Recommendation: Receipt.
d) Hillway Citizen liaison Committee minutes, meeting held December 5, 2007.
Staff Recommendation: Receipt.
e) D. Gayle Wood, Chief Administrative Officer, Lake Simcae Region
Conservation Authority, correspondence dated December 13, 2007 re:
Municipality of Brockton Council Resolution No. 07-20-370.
Staff Recommendation: Receipt.
Motion No. G480109-11
Moved by Agnew, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed
under "Consent Agenda Correspondence" be adopted as printed:
a} Lake Simcoe Region Conservation Authority minutes, meeting held on
November 23, 2007 and Board Meeting Highlights of meeting held on
December 14, 2007.
Received.
b} Ontario's Lake Country Board minutes, meetings held on November 14 and
December 12, 2007.
Received.
c) Barrie Public Library Board minutes, meeting held October 25, 2007.
Received.
d} Hillway Citizen Liaison Committee minutes, meeting held December 5, 2007.
Received.
e} D. Gayle Wood, Chief Administrative Officer, Lake Simcoe Region
Conservation Authority, correspondence dated December 13, 2007 re:
Municipality of Brockton Council Resolution No. 07-20-370.
Received.
Carried.
14. COMMUNICATIONS:
None.
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Council Meeting Minutes- January 9, 2008
15. NOTICE OF MOTIONS:
None.
16. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
17. IN-CAMERA ITEMS:
Motion No. 0080109-12
Moved by Coutanche, Seconded by Allison
Be it resolved that we do now go In-Camera at 8:04 p.m. to discuss Personal and
Property Matters.
Carried.
Motion No. 0080109-13
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise and Report from In-Camera at 8:31 p.m.
Carried.
a) Robin Dunn, Chief Administrative Officer, re: Personal Matter.
Motion No. 0080109-14
Moved by Allison, Seconded by Coutanche
Be it resolved that the confidential correspondence dated December 15, 2007
and presented by Robin Dunn, Chief Administrative Officer, re: Personal Matter
(Gregory) be received with regrets and further that staff be authorized to advertise
for a public appointment to the Recreation Technical Support Group.
Carried.
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Council Meeting Minutes- January 9, 2008
b) Doug Irwin, Clerk, re: Property Matter.
Motion No. C080109-15
Moved by Crawford, Seconded by Agnew
Be it resolved that
1. Confidential Report No. ADM 2008-002, Doug Irwin, Clerk, re: Property Matter
(Encroachment Agreement) be received and adopted.
2. That staff be authorized to commission and deposit registered plans for the
portions of the Lakeshore Promenade, Plan 626 as follows:
a) from the Eastern property line of Lot 28, Plan 626 to 8.65 feet west of the
eastern property line of Lot 57, Plan 626;
b) from the Southern boundary of the Lakeshore Promenade to the Eastern
property line of Lot 48, Plan 626; and
c) from the Eastern property line of Lot 25, Plan 626 to the extreme Westerly
boundary of the Lakeshore Promenade.
3. That the owners from Lot 19 to Lot 63, Plan 626, who abut the Lakeshore
Promenade and have encroachments, enter into an Encroachment and
License Agreement with the Township of Ora-Medonte, and that the owners
recognize that no further construction on Township property is allowed unless
expressly authorized by the Tawnship.
4. And That the Clerk bring forward the appropriate by-laws to authorize the
execution of each Encroachment and License Agreement.
Carried.
18. SY-LAWS:
a) By-Law No. 2008-002 A By-Law to Enter into a Water Service Connection
Agreement between The Corporation of the
Tawnship of Oro-Medonte and Valerie Hanley.
Motion No. 0080109-16
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-Law to Enter into a Water Service Connection Agreement
between The Corporation of the Township of Oro-Medonte and Valerie Hanley be
introduced and read a first and second time and numbered By-Law No. 2008-002.
Carried.
That By-Law No. 2008-002 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- January 9, 2008
b) By-Law No. 2008-003 Being a By-Law to provide for an interim tax levy and
to provide for the payment of taxes and to provide for
penalty and interest.
Motion No. 0080109-17
Moved by Agnew, Seconded by Evans
Be it resolved that a By-Law to provide for an interim tax levy and to provide for
the payment of taxes and to provide for penalty and interest be introduced and
read a first and second time and numbered By-Law No. 2008-003.
Carried.
That By-Law No. 2008-003 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
19. CONFIRMATION BY-LAW NO. 2008-001
Motion No. 0080109-18
Moved by Allison, Seconded by Cautanche
Be it resolved that a By-Law to confirm the proceedings of the Council meeting
held on Wednesday, January 9, 2008 be introduced and read a first and second
time and numbered By-Law No. 2008-001.
Carried.
That By-Law No. 2008-001 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
20. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
21. ANNOUNCEMENTS
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Council Meeting Minutes- January 9, 2008
22. ADJOURNMENT
Mahon Na. C0801 Q9-19
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 9:26 p.m.
Carried.
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Mayor, H.S. Hughes
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-" - -
Cork, J. Douglas Irwin
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Council Meeting Minutes- January 9, 2008