01 21 2008 SpCouncil AgendaTOWNSHIP OF ORO-MEDONTE
SPECIAL. COUNCIL. MEETING AGENDA
COUNCIL CHAMBERS
DATE: MONDAY, JANUARY 21, 2008 TIME: 9:00 A.M.
1. OPENING OF MEETING BY THE MAYOR
2. PRAYERICONTEMPLATION/REFLECTION
3. ADOPTION OF AGENDA
4. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
5. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, Chief Administrative Officer, re: Township of Oro-Medonte, Corporate
Planning [to be distributed at meeting].
6. CONFIRMATION BY-LAW NO. 2008-007
7. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM
8. ADJOURNMENT
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Township of Oro-Medonte
Capital Projects 2008
Paving Projects {North )
1 Warminster Sd. Rd. from 7th to 9th 2.776 km $186,278
2 Line 7 from CPR tracks south to hardtop 1.942 km $127,201
3 Line 4 from Mt. Rd. to Ingram Rd. 1.732 km $113,446
4 Line 2 from Mt. Rd. to 50151 Sd. Rd. 2.161 km $141,545
5 Line 12 from Hwy. # 12 to pavement 1.672 km $113,966
6 Dunns Line from Hwy # 12 to Foxmead Rd. 2.700 km $181,300
7 Line 10 from Warminster Sd. Rd. to Cty. Rd. # 22 3.099 km $227,970
Total $1,091,706
Paving Projects (South )
1 Line 2 from Barrie Rd. to Ski Trails Rd. 4.172 km $300,016
2 Line 2 from Barrie Rd. to Bidwell Rd. 4.208 km $292,564
3 Line 10 from Bass Lk. Sd. Rd. south to hardtop 1.871 km $122,550
4 Bass Lk. Sd. Rd. from 9th to 8th 1.930 km $194,755
5 Bass Lk. Sd. Rd. from 4th to 5th 1.276 km $83,578
6 Line 6 from Hwy. # 11 north 1.300 km $88,500
Total $1,081,963
North and South Total $2,173,669
Township of Qro-Medonte
Capital Projects 2008
Construction Projects (North )
1 Line 4 from Vasey Rd. to Peter St. 2.050 km $230,965
2 Line 7 from Cty. Rd. # 22 to Mill Pond Rd. 1.620 km $148,770
3 Mount St. Louis Rd. 8th to 9th .6 km $99,150
4 Line 3 from Vasey Rd. to Peter St. 1.600 km $238,635
5 Line 9 from Vasey Rd. to Peter St. 1.960 km $177,125
6 Line 11 from Cty. Rd. # 22 to Warminster Sd. Rd. 3.460 km $41,174
7 Scarlett Line from Cty. Rd.#19 to Blueberry Marsh 1.080 km $12,852
$948,671
Construction Projects (South )
1 Line 1 from Hwy # 11 to Ski Trails Rd. 2.060 km $58,780
2 Line 5 from Hwy # 11 to 15116 Sd. Rd. 3.000 km $70,080
3 Woodland Dr. (2.700 km long) 2.100 km $125,110
4 Huronwoods Dr. (Sugarbush) 2.700 km $176,850
5 Iroquois Ridge (Sugarbush) .430 km $28,165
6 Line 8 from Hwy # 11 to 15/16 Sd. Rd. 3.200 km $257,155
7 Line 13 from Barrie Rd. to 15/16 Sd. Rd. 3.050 km $333,596
8 Line 5 from Barrie Rd. to 15!16 Sd. Rd. 3.175 km $233,310
9 Line 11 from Barrie Rd. to 15/16 Sd. Rd. 2.900 km $272,890
10 Napoleon Rd. .513 km $33,872
Total $1,589,808
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North and South Total $2,538,479
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Corporate Planning Session -January 21, 2008
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Special Council -Corporate Planning
January 16, 2008
Start 2:09 p.m.
Council -All
Staff - RD, DI, TO, PG, KM, BH, SC, SB, JB
4. None declared.
5. Robin Dunn, CAO
Desired Outcomes
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1. Clear understanding of the Mandate
2. Help focus and prioritize 2008-2010
3. Input by all
4. Lead to identification of supporting goals for the Mandate
5. Help identify action steps (for Jan. 21 /08 session}
6. Improve 2008 budget process
Council Mandate
Corporate Strategic Direction
Service excellence
Healthy community ~.
Quality of life
Sustainable
Recessed from 2:20 to 2:40 pm
Service Excellence:
• Fundamental to everything
• Looking for cultural consistency, which will institute a change
• "How can we help you?", perception that O-M on other end of scale being
"How can we throw obstacles in your way?" -running into hurdles
• Also get very positive things said about Twp
• Twp is service industry -places where this was not happening, think we
have turned the corner -sees happy staff
• Expect staff & council respond to ratepayers needs -thinks it is
happening -have ratepayers feel good when interact with staff & Council
• Providing excellent return on the investment of the public's tax dollars
• Hope that staff & council are consistent in their responses
• Recognize that they (ratepayer) was heard
• Staff & council listen, respectful, knowledgeable when approached and
willing share knowledge -firm when needed, but in a respectful and
empathetic way
• Knows how difficult some ratepayers can be
• Welcoming appeal
• Introduce when necessary to hand them off
• Systems in place to explain process -get good result out of what is being
asked for
• Quality of service that Twp is offering -bringing level of service up the
extra notch -value for tax dollars
• Majority of problems were within Building department
• Returning calls
• Ratepayers are our customers, same goals & objectives as any service
industry or retail has
• Consistency, quality of service
• Won't make everyone happy
• How you say "no" is what is important
• What is done, along with how it is done, so it gets mixed together so that
people feel that you care
• Measuring systems for quality
• Matrix to monitor
• Professionalism ~.
Service Excellence -What do you think? What did we miss?
• Reinforce happy staff "employee morale"
• Always someone present to serve
• Call back responsiveness
• Optimum facility layout - is it conducive?
• Deal positively
• Quality of programs delivering
• How well can we provide the service, are we doing the best with the
resources at hand?
• Is there something we can do to make it better?
• Trying to be tactful with ratepayer, explaining why, giving background
• It is how you say "no"
• Staff is usually first point of contact
• Communication across work locations/departments
• Continuous quality improvement -mechanisms for feed back on how we
are doing, so services can be adopted to changing needs
• Equitable -trying to make things as convenient as possible for ratepayers,
systems in place to provide equitable service to meet needs
• This level of government is front line - no other level is like us
• Availability of staff to respond to people
• System in place to get to the right people for the problem
Healthy Community
• Creating opportunities for residents to protect environment around us,
through Twp or other sources
• What we can do as Twp to protect environment
• Healthy lifestyles -recreational opportunities
• Health unit has a lot of info on how to create this
• Have to be safe -traffic, structure of community
• Opportunities for social interaction -community halls, recreational
facilities
• Having clean environment in terms of ties in with safety, keep it clean
• Healthy community and quality of life are combined
• Providing opportunities for residents to enjoy recreation, quality of Irfe we
have today continued thru the years while understanding there will have to
be some growth
• Would like to see the atmosphere stay the same, but understands there
will be some growth -maintain rural characer
• Healthy balance sheet -affordable
• Moving ahead with road program
• Provincial policies have impact on our rural character
• Conflict exists with policies at different levels of government -there will be
change
• Quality of life has to do with relationships and positive attitudes
• Relationship between Council and staff is imperative
• Good idea for elected officials and staff to work together
• Accident elimination
• Volunteerism
Healthy Community -What do you think? What did we miss?
• Info out there -smog control, tree planting, road clean up
• Concern over staffing requirements depended on delivering new services
• Engagement of community
• Realistic that at local level the level of control has been largely diminished
(planning) -conformity exercises coming re: Official Plan
• Work at changing what we can control and be aware of what we cannot
control
• Don't want animosity between neighbourhood groups -minimizing
conflicts where possible
• Public education -provide info, education to help community lead a
healthier life
• Is public supportive of tax increases to create the opportunities for
healthier communities (new arena, etc.)
• Accessibility to all -user pay or subsidized -affordable
Quality of Life
• Linked cioseiy to healthy community
• Standard of living -second to none
• Unless we have growth can't see how we can keep up with the standard
of living we have
• Twp as whole -looking at natural recreational
• How do we want to feel while living in this Twp?
• Coming together to give us a vision of what we want the Twp to look like in
future
• Definition of rural character is lacking
• Continuous growth forever is impossible
• If you have a "healthy" community then you have a good quality of life
• Has to do with your state of mind
• Economic development component
• More influence with developers
Quality of Life -what do you think? What did we miss?
• Change will always affect someone's quality of life
• Coordination and partnership -lucky to have natural features in Twp
• Manage growth pressures
• Balancing needs of growth and quality of life that residents enjoy
• Preservation and protection of life
• Paving of roads doesn't necessarily reflect rural character
• Work and live in same community
Sustainable
• Ecological functions of planet are what keep up alive - if we do not
maintain the ecological functions around us we will not survive
• Have to be able to feed ourselves, house ourselves, have to have
economy
• Economy, environment and health all inter-connected
• Limited in space to do these things
• Ecological function is highest and best use of land
• The people that move here are the ones that want less growth, not the
generational residents
• Make sure that maintain quality of life that residents enjoy today while
understanding that there has to be some growth and development of clean
industry, and as a body of government we don't have a lot of control on
what will be dictated
• Twp needs to be sustainable from a financial perspective, maintain
infrastructure, conveyance of information through departments
• That residents in future can still afford to live in Twp and enjoy same
quality of life as we do now
• Operating in a sound fiscal management way and education
• Reality that province will be mandating more and more -hard services vs.
soft services
• rianned economic deveiopment
Sustainable -what do you think? What did we miss?
• Able to maintain services providing -long term planning -tax base to
support the maintenance
• Sustain level of service -stewardship function has not been evaluated
• Can't shut off development
• Have to allow development and maintain rural character down the road
• Concern over future delivery of service levels being maintained
• Ability to deliver services, grows along with the community
• What you start today has future impacts
• Responsible decision making
• Sustainable resources -having plans to look at feasibility
• Is there enough money in reserves to replace infrastructure in the future?
• Best use of money/bang for the buck
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW N0.2008-007
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE
SPECIAL COUNCIL MEETING HELD ON MONDAY, JANUARY 21, 2008
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Special Council Meeting held on Monday,
January 21, 2008, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior approval
of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary an
behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the
Clerk is hereby authorized and directed to affix the corporate seal to all said
documents.
BY-LAW READ A FIRST AND SECOND TIME THIS 21~ DAY OF JANUARY, 2008.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 21 ~ DAY OF
JANUARY, 2008.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin